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Home My WebLink AboutARB201700112 Correspondence 2018-03-01Heather McMahon From: Peter Russell <peter@shimp-engineering.com> Sent: Thursday, March 01, 2018 2:08 PM To: Heather McMahon Subject: Re: Riverside Village update Heather, Thank you for reviewing it soo quickly, we really appreciate it! Peter On Thu, Mar 1, 2018 at 2:04 PM, Heather McMahon <hmcmahon(a�albemarle.org> wrote: Hi Peter, Thank you for your latest resubmission, which meets all of the conditions of approval established by the ARB at the 11- 20-2017 meeting. Please find your CoA attached. I have also left the material samples you requested be returned to you at the front desk; please come and get them at your convenience. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Tuesday, February 27, 2018 3:46 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Riverside Village update Hi Heather, Thank you for working with me to amend the Riverside Village Block 1 site plan. Attached are the updated building elevations from Wolf Ackerman, the site plan slip sheets (C12-C15), a lighting plan with highlighted fixtures, and the comment response letter. I will bring by two copies of the building elevations and site plan slip sheets, and one copy of the comment response letter today. Material samples from Wolf Ackerman will also be provided for the Nucedar and the mesh covering the stairwell. I was asked to mention that the provided material samples are Wolf Acherman's only ones, and it would be appreciated if they could pick them up after they are reviewed. Another note is that the metal mesh will be bent in the form of the attached photo, hence the horizontal line on the elevation drawing. Hope this clarifies the material concerns. Please let me know if you have any additional questions/concerns. Thanks, Peter Heather McMahon From: Peter Russell <peter@chimp-engineering.com> Sent: Tuesday, February 27, 2018 4:22 PM To: Heather McMahon Cc: Patricia Saternye; Justin Shimp, P.E Subject: Re: ARB2017-112: Riverside Village, Block 1: changes requested Paty, The C.O.D. stipulates 'variable' for the planting, so that is how I labeled the note. Previous site plans only mentioned 'native grass', which is included on the back side of the sign. I did not include tree protection fencing around the entrance sign, because there are only shrub plantings. Heather, I did the planting exhibits per Paty's request, and she has received them previously. Unfortunately, I have already had the plans printed, but I will include 11 x 17 versions of the planting exhibits. Please let me know if you have any additional questions/concerns. Thanks, Peter On Tue, Feb 27, 2018 at 2:29 PM, Heather McMahon <hmcmahon(kalbemarle.org> wrote: Hi Peter, I'm sorry, I've just now sat down to open these files, and I find the exhibitions very helpful. Did you include them in the site plan set you gave to Paty to review? If you haven't printed out the revised slip -sheets for us, could you add these two exhibits to my two ARB copies, please? If you've already printed my copies, then I'll just print these out on 11x17" paper here. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville. VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Monday, February 26, 2018 12:39 PM To: Patricia Saternye <psaternye@albemarle.org> Cc: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: ARB2017-112: Riverside Village, Block 1: changes requested Hi Heather and Paty, I have worked to clarify this complex landscape plan, and was hoping having consistent graphics with the 'landscape notes' on C12 would clarify the Landscape Plan. I hope it has not cause additional confusion. Attached is an updated Landscape Plan which shows the plants to be relocated with the same graphic as the existing conditions sheet. The leaders to all the relocated plants have a'RELOCATED' note added to clarify they are not new plantings. New planting of the same species have retained their graphic as to not confuse them with the relocated plants. Additionally, attached are the previous two exhibits I produced for Paty to show the relocation of street trees and plants in the private landscape easement. Please note the graphics from the existing and proposed plantings are different on these exhibits, because they were produced prior to changing the graphic. All the relocated plants are identified by leaders and plant names Please let me know if this is still a cause of confusion. Thank you, Peter On Mon, Feb 26, 2018 at 9:44 AM, Patricia Saternye <psaternye(d�albemarle.org> wrote: Peter, We had chatted, in our previous meetings, about using different symbols for the existing trees so that it is clear that they are not part of the proposed tree counts. Adding labels, specifying that they are existing, in addition to the different symbology would also go a long ways to making this clear. As Heather's initial concern about the tree counts being wrong demonstrates, the way you are currently representing the existing trees that are to remain and/or be relocated makes it extremely difficult (if not impossible) for a reviewer to differentiate what is existing and what is proposed landscaping in the site plan. Thanks, Paty Saternye Senior Planner Community Development �ak��crerr Albemarle County 401 McIntire Road Charlottesville. VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Heather McMahon Sent: Monday, February 26, 2018 9:27 AM To: Peter Russell <peter@shimp-enginee ring.com> Cc: Patricia Saternye <psaternye@albemarle.org> Subject: RE: ARB2017-112: Riverside Village, Block 1: changes requested Hi Peter, No, sorry —we did not discuss this comment in our meeting; it was an addendum to my comment letter from Paty. She believes the relocated, existing trees that will not be counted towards the schedule need to be called out on the plan somehow, outside of a note. I've CC'ed her to this email in case she would like to clarify further. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Friday, February 23, 2018 4:30 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: ARB2017-112: Riverside Village, Block 1: changes requested Hi Heather, Just to clarify your first comment... 1. Please differentiate existing and relocated trees from proposed new plantings on the landscape plan (C14 of 15). Was this clear after our talk on Thursday? Or was there additional edits you would like me to make to the Landscape Plan notes? Thanks, Peter On Thu, Feb 22, 2018 at 5:46 PM, Heather McMahon <hmcmahongalbemarle.org> wrote: Hi Peter, Thanks for coming into the office today to go over the latest site plan set for this project (last revision date of 2/6/18); I hope that speaking in person was helpful, but as promised, attached is a follow-up letter which recaps my requested changes. Please let me know if you have any questions. I just looked at the letter I drafted five minutes ago and I found a typographical error in the very first comment! I mistook the landscape plan as C14 of 15, when it's C12; please ignore that mistake... We're all prone! I think it would suffice to submit 2 copies of sheets C12 through C15 to me directly if you don't want to produce a whole site plan set; your counterparts at Wolf Ackerman will need to revise all of the elevations, I believe, if they intend to change the materials that are called out on the set I have in my possession currently. Please also note that you will want to make revised copies of C12-15 for Paty, as well, and please be sure to add the latest revision dates to the title blocks. I think that's everything.... Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon&albemarle.= Heather McMahon From: Sent: To: Subject: Sounds good. See you then. Peter Russell <peter@shimp-engineering.com> Tuesday, February 20, 2018 5:05 PM Heather McMahon Re: FW: Riverside Village SDP2017-62/ARB2017-112 On Tue, Feb 20, 2018 at 4:46 PM Heather McMahon <hmcmahon@albemarle.org> wrote: Great, Peter. I'm wide open on Thursday; how does 1 pm work for you? Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Tuesday, February 20, 2018 4:43 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Justin Shimp, P.E. <iustin@shim p-engineering.com>; Fred Wolf <fw@wolfackerman.com> Subject: Re: FW: Riverside Village SDP2017-62/ARB2017-112 Hi Heather, I can meet Thursday before 11 am or after 12 noon, and anytime on Friday. My schedule is open all next week if there is a time that works best with you then as well. Thanks, Peter On Tue, Feb 20, 2018 at 4:35 PM, Heather McMahon <hmcmahongalbemarle.org> wrote: Hi Peter, I've finished reviewing your latest submission for ARB2017-112: Riverside Village, Block 1. 1 have some questions and there are still comments that I feel haven't been fully addressed, but I believe it might be more productive to go over the plans together in person rather than my writing a letter at this point. Would you be available to meet this week or next? Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineering.com] Sent: Wednesday, February 07, 2018 5:12 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Justin Shimp, P.E. <justin@shimp-engineerine.com>; Fred Wolf <fw@wolfackerman.com> Subject: Re: FW: Riverside Village SDP2017-62/ARB2017-112 Hi Heather, Thank you for following up. While submitting the SDP yesterday the additional drawings required for ARB approval slipped my mind. All additional architectural drawings, the revision letter, and transmittal form will be delivered to the County tomorrow. Thank you, Peter On Wed, Feb 7, 2018 at 4:56 PM, Heather McMahon <hmcmahonaalbemarle.org> wrote: Hi again, Peter, I just wanted to follow-up on the email I sent you earlier today because I am concerned that there is some confusion about what is still required to complete your ARB review and receive approval (a Certificate of Appropriateness) for Riverside Village, Block 1. 1 would have called you to discuss this, but I do not have your telephone number... The SDP (site development) review process is separate from but tangential to the ARB review process. Paty, as the lead planner on your Final SDP review, will not be able to sign off/approve your Final without prior ARB approval. Your ARB approval is still outstanding, as I have not received revised materials as yet which address the conditions for approval the ARB established at the 11/20/17 meeting. If you could please refer to the attached letter, you will see that the 11 requested revisions require a number of site plan set sheets as well as architectural drawings to be revised and resubmitted. There is also a transmittal form attached to the letter that clarifies that two copies of all revised drawings should be directed to me for review. I believe you submitted an extra copy of a site plan/layout plan to Paty for my attention, but that does not suffice to address the ARB requests. In sum, I will need two hardcopies of all of the site plan sheets that will need to be revised to address the requested changes as well as revised architectural drawings that address the requested changes made by the board on 11/20/17 and outlined in the attached letter. Please call me if you have any questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Wednesday, February 07, 2018 2:01 PM To:'Peter Russell' <peter@shimp-engineering.com> Subject: RE: Riverside Village SDP2017-62/ARB2017-112 Hi Peter, When you say you submitted Riverside Village, Block 1 yesterday, do you mean you submitted revisions to the Final Site Development Plan (SDP) for review by a site -planner, such as Paty, or did you also submit revisions of the Final SDP for ARB review? Because according to my notes, the Final SDP was reviewed by the board (ARB) on 11/20/17 but was only approved pending staff review of set conditions (please see attached letter for more detail). Unless you submitted revisions to me, as well, yesterday (and when. I checked my mailbox this morning, I hadn't received anything yet), we are still awaiting revised materials that address the requested changes listed as conditions of approval. I can review the change in dumpster enclosure material and any changes to the EC frontage landscaping with the revised submission, which needs to also address the conditions laid out in the action letter attached to this email. Please let me know if you have submitted revised materials for ARB review as well, and I will go downstairs and see if they have been processed yet/put on our shelf or in my personal mailbox. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville. VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Peter Russell [mailto:peter@shimp-engineerine.com] Sent: Wednesday, February 07, 2018 1:45 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: Riverside Village SDP2O17-62/ARB2O17-112 Hi Heather, We submitted Riverside Village Block 1 yesterday, but Paty recommended I contact you concerning a change to a site material. The dumpster enclosure material is changing from brick, specified on the detail, to stucco. The stucco color will match stucco used on the adjacent residential buildings (PARER # 10423 Brushwood). The reasoning behind the material change is because there is no brick facade used elsewhere in the development, and we are hoping the enclosures will blend in with its surroundings better with stucco. We understand there is additional maintenance with stucco, and believe is worth the distraction brick may cause. Please let me know if this change will require another review with the ARB. Thank you, Peter On Mon, Jan 22, 2018 at 12:10 PM, Peter Russell <peterkshimp-en ing eering.com> wrote: Hi Heather, Thank you for the clarification. All landscape revisions from ARB comments and Paty's comments concerning the COD will be addressed in our next SP submittal to you. Thanks, Peter On Mon, Jan 22, 2018 at 10:20 AM, Heather McMahon <hmcmahongalbemarle.org> wrote: Good morning, Peter, My apologies for just responding to your telephone message, but I was out of the office all of last week. The Final Site Development Plan for Riverside Village, Block 1 was approved with conditions at the ARB meeting on 11/20/17 and an action: letter delineating the 11 requested changes was sent to Fred Wolf on 11/29/17; 1 have attached that letter here for your reference. Since we have yet to receive updated/revised drawings that address those requested changes, I propose that you merely revise the landscape plan at the same time to reflect the requirements for street landscaping as per the Code of Development which would address Paty's concerns. If the landscaping is a reversion to what is already in place or what was previously proposed (in the Preliminary Site Development Plan), then that alteration is administratively approvable. I see no reason to take it back to the ARB, unless staff needs guidance. So, in sum, please address the street landscaping concern that Paty has raised in resubmitted drawings while at the same time addressing the 11 requested changes that were made by the ARB at the 11/20/17 meeting. If you have any further questions, please let me know. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.o From: Patricia Saternye Sent: Wednesday, January 17, 2018 9:04 AM To: Peter Russell <peter@shimp-engineering.com> Cc: Heather McMahon <hmcmahon@albemarle.org> Subject: Riverside Village SDP2017-62/ARB2017-112 Peter, Heather asked me to contact you in reference to the ARB submittal for Riverside Village SDP2017-62. She is out of the office until Monday. Please keep in mind: 1. That you have only made one submission to the ARB for the project (ARB2017-112 Final Site Plan for Block 1) and that you had conditions of approval sent to you about that review. I • Therefore you have to do a 2"d submission to the ARB whether or not you were changing any of the landscaping because you have to show that you have met their conditions in that action letter. 2. Also, if there is anything else that we discussed that will change from the previous ARB (ARB2017-112) j submittal for SDP2017-62 you have to do a resubmission to the ARB. Therefore, I think the only thing up in the air is not whether you need to resubmit to the ARB but whether what is submitted can be reviewed by staff (administratively) cr whether it has to go before the ARB for a full review. I do not think that until you make that resubmittal to Heather with all of the changes shown, from the 1st submission you previously submitted to ARB for Block 1 Final Site Plan review, that she will not be able to tell you anything more. Also, could you please provide you phone number? It is not in your email signature and therefore I don't have it. Thanks, Paty Saternye Senior Planner A Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternyeC@albemarle.org www.albemarle.org 8 From: Heather McMahon Sent: Tuesday, January 16, 2018 5:35 PM To: Patricia Saternye <psaternye@albemarle.org> Subject: Fwd: Message from Unknown sender (94342275140) Hey Paty, Peter Russell called me today and left this message; could you get back to him for me, please, and let him know that I am not in the office until Monday 1 /22? You might be able to give him some guidance in the interim, but I don't want to push this onto your already full plate if he can wait — although, you could forward this to Margaret and let her reach out to Peter in my stead... Thanks, Heather Get Outlook for iOS From: Cisco Unity Connection Messaging System <unityconnection@cobm-cucxnpub.albemarle.org> Sent: Tuesday, January 16, 2018 9:00:47 AM To: hmcmahon@cobm-cucxnpub.albemarle.org Subject: Message from Unknown sender (94342275140) Heather McMahon From: Heather McMahon Sent: Wednesday, November 29, 2017 4:45 PM To: 'Fred Wolf' Cc: 'Henry Chris' Subject: RE: ARB submission - Riverside Attachments: ARB-2017-112 Riverside Village.pdf Hi Fred, Please find the action letter following the 11/20/17 ARB meeting attached. I noticed today that we do not have a material sample of the proposed cement board (for the panels in the window spans). If you have a color sample for the cement board please include that with your revisions. Also, Margaret alerted me (and I saw them when I was going through the files today) that you brought revised landscape drawings and a roof plan as well to the ARB meeting; please submit 2 additional copies of these when you submit your revised package for final (staff) review. Please let me know if you have any questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Monday, November 13, 2017 4:56 PM To:'Fred Wolf' <fw@wolfackerman.com> Cc: Henry Chris <chenry@stonypointdb.com> Subject: RE: ARB submission - Riverside Hi Fred, Please find the staff report for ARB2-17-112: Final SDP of Riverside Village, Block 1, attached to this email. Please let me know if you have any questions. Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Fred Wolf [mailto:fw@wolfackerman.com] Sent: Monday, October 09, 2017 2:51 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: ARB submission - Riverside Thank you. I am printing a single copy here and will bring it over momentarily. Hopefully we can be a few minutes after 3p. Again, thank you. Fred WOLF ACKERMAN arc;-, ;':u -- ce: oI 110-13 Second Street NE • Charlottesville, Virginia 22902 ph 434.296.4848 o fx 434.296.4877 visit us @ www.wolfackerman.com On Oct 9, 2017, at 2:17 PM, Heather McMahon <hmcmahon(a,albemarle.org> wrote: Yes, I just talked to intake staff, and as long as you have one complete copy of all supporting materials, the application, and the application fee, they can process the application request and you can submit the 7 other copies later. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Fred Wolf [mailto:fw@wolfackerman.com] Sent: Monday, October 09, 2017 2:13 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: Re: ARB submission - Riverside Heather, Would it be possible for me to bring you one copy of the drawings with the checklist and application and the check by 3p and then get you the other 7 copies by the end of the day? They are backed up at T&N. Only asking in case we are cutting it close on time. Fred WOLF ACKERMAN 110-B Second Street NE • Charlottesville, Virginia 22902 ph 434.296.4848 • fx 434.296.4877 visit us @ www.wolfackerman.com On Oct 9, 2017, at 2:07 PM, Heather McMahon <hmcmahonnalbemarle.org> wrote: No, you only need to submit one copy of the application and checklist; 8 copies of drawings/site plan sets/supporting materials. Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Fred Wolf [mailto:fw@wolfackerman.com] Sent: Monday, October 09, 2017 2:06 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org> Subject: Re: ARB submission - Riverside Ok, thanks. And the ARB application and checklist only have to be one copy - I don't need to provide 8 of those, right? Fred WOLF I ACKERMAN architecture+design 110-B Second Street NE • Charlottesville, Virginia 22902 ph 434.296.4848 . fx 434.296.4877 visit us @ www.wolfackerman.com On Oct 9, 2017, at 1:57 PM, Heather McMahon <hmcmahon(cr�,albemarle.org> wrote: Hello Fred, I received your voicemail and thought it would be more efficient to respond in writing since you asked specifically about the verbiage for the standard mechanical equipment note (condition #7 on the review comments from the Preliminary SDP review), which should be included in both the site plan set and on the architectural drawings: The following note should be added to the site plan and the architectural plan: "Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated." Please let me know if you have further questions. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Fred Wolf [mailto:fw@wolfackerman.com] Sent: Monday, October 09, 2017 12:39 PM To: Margaret Maliszewski <MMaliszewski@albemarle.org> Cc: Heather McMahon <hmcmahon@albemarle.org> Subject: ARB submission - Riverside Hi Margaret, We are submitting today for our ARB approval for the project we brought before the board in July for the preliminary discussion. Ship engineering is also submitting updated site drawings w/ landscape. Because this is already in process, there is no fee or check we need to bring - is there? And I assume its 8 copies again. Thanks, Fred WOLF ACKERMAN i 110-13 Second Street NE • Charlottesville, Virginia 22902 ph 434.296.4848 : fx 434.296.4877 visit us @ www.wolfackerman.com