HomeMy WebLinkAboutSDP201700042 Review Comments Final Site Plan and Comps. 2018-03-20COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
Memorandum
To: Michael F. Myers, PE (mme. ers e,dominioneng com)
From: Tim Padalino, AICP
Division: Planning
Date: March 20, 2018
Subject: Review Comment Letter — 3°d Review
SDP201700042 — Springhill / Towneplace Suites (Final Site Plan dated 2/26/2018)
The final site plan referred to above (dated February 26, 2018) has been reviewed by Albemarle County's
Community Development Department (CDD) and other members of the Site Review Committee (SRC).
The Planning Division of CDD will approve the above -referenced final site plan after the outstanding issues
identified in this letter have been addressed and resolved to the satisfaction of each applicable SRC plan
reviewer. Additional comments or conditions may be added or eliminated based on further review.
Please work directly with each SRC plan reviewer to address and resolve their review comments, as may
be applicable. Approvals from each SRC plan reviewer should be forwarded to the lead planner at CDD
upon receipt. After tentative approvals have been obtained from each SRC plan reviewer, please submit to
CDD four (4) signature copies of the final site plan for approval signatures.
Please contact me at your earliest convenience if you have questions or requests for assistance, or if you
require any clarification or additional information.
Sincerely,
1� W, pdu��—
Tim Padalino, AICP
Senior Planner
(434)-296-5832 x 3088
tpadalino@albemarle.org
Page 1 of 4
Albemarle County Planning Services (Planner)
Tim Padalino, tpadalino e,albemarle.org — No Objection / See Recommendations (Comment #10) (3/20/2018):
1. Please continue to coordinate directly with ARB staff to obtain the required Certificate of Appropriateness.
Please see the attached review comments from Ms. Margaret Maliszewski, Chief of Planning/Resource
Management, dated August 11.
2nd Review Update: ARB review is still in process; Certificate of Appropriateness for ARB201700032 has not
been issued. Please see attached 2nd review comments from ARB staff, Ms. Maliszewski, dated 1/18/2018.
3'd Review Update: Addressed. Although County records show that ARB201700032 is still under review, Ms.
Maliszewski indicated on March 16d' that "the revisions included in the most recent site plan resolve the
outstanding conditions of ARB approval."
2. Please continue to coordinate directly with Engineering Services to address and resolve all issues identified in
the most recent review comments. Please see the attached review comments from Mr. David James, Civil
Engineer I, dated August 23.
2nd Review Update: Engineering Division review is currently still in process; 2nd review comments have not
yet been received from Engineering Division staff. All Engineering comments will be forwarded upon receipt.
3nd Review Update: Pending. Engineering Division review is currently still in process; review comments for
the revised final site plans dated 2/26/2018 have not yet been received from Engineering Division staff. All
Engineering comments will be forwarded upon receipt.
3. Please continue to coordinate directly with Building Inspections to address and resolve the issue of accessible
parking spaces. Please see the attached review comment from Mr. Michael Dellinger, Albemarle County
Building Official, dated July 25.
The issue appears to be whether a minimum of six (6) ADA accessible spaces are required [as indicated by the
Parking Requirements notes on Sheet SP2 which state that "6 total accessible spaces" are required "with 1 being
van accessible," citing "ADA Standard for Accessible Design Section 4.1.2 (5)(A)"]; or if a minimum of seven
(7) ADA accessible spaces are required [as indicated by Building Inspections, citing Mr. Jay Schlothauer's
review comments (dated December 9, 2016) pertaining to the initial site plan for this project (SDP201600070)].
2nd Review Update: Please see attached 2nd review comments from Mr. Dellinger dated 1/17/2018.
3nd Review Update: Addressed. Mr. Dellinger indicated No Objection to the plans dated 2/26/2018 on
3/7/2018.
4. Please continue to coordinate directly with ACSA. Please see the attached review comments from Mr.
Alexander Morrison, PE, dated August 14, which request three (3) copies of the construction plans, along with
water and sewer data sheets, for ACSA review. This review comment was previously forwarded to you on
August 15.
2nd Review Update: ACSA review is currently still in process; review comments have not yet been received
from ACSA staff. All ACSA comments will be forwarded upon receipt.
3nd Review Update: Pending. ACSA review is currently still in process; review comments for the revised final
site plans dated 2/26/2018 have not yet been received from ACSA staff. All ACSA comments will be forwarded
upon receipt.
5. Please continue to coordinate directly with VDOT to address and resolve all issues identified in the most recent
review comments. Please see the attached review comments from Mr. Adam Moore, PE, dated August 10.
2nd Review Update: VDOT review is currently still in process; 2nd review comments have not yet been
received from VDOT staff All VDOT comments will be forwarded upon receipt.
3nd Review Update: Addressed. VDOT indicated No Objection on 3/13/2018; please see attached letter dated
3/13/2018 indicating that the final site plans "revised 28 January 2018" are generally acceptable.
6. UPDATE: Please remove the "Proposed Subdivision Line" and corresponding annotation from the final site
plan. Although that information is intended to be helpful, the final site plan is not the appropriate document on
which to include such information. The regulatory review of proposed division(s) of property(s) must occur via
submission and review of a subdivision plat, and should be kept separate from site plan submission and review.
Page 2 of 4
To separately pursue the proposed division of the "Future Development Parcel," a plat of division must be
prepared and submitted pursuant to Subdivision Ordinance Section 14-207 ("two -lot subdivisions"), inclusive
of the required $581.00 application fee per Subdivision Ordinance Section 14-203(B)-1(a).
2nd Review Update: Satisfactorily addressed; complete.
7. UPDATE: [Section 14-303(E)]: Please remove easements which are not required for this final site plan (such
as the "Proposed Access Easement" for the "Future Development Parcel" or the "Proposed 24' Interparcel
Access Easement"). Easements which are required for this Final Site Plan (such as the "Proposed 20' Drainage
Easement," per Zoning Ordinance Section 17.32.7.4.2) must be identified using bearings and distances and/or
other acceptable dimensions standards. Please revise accordingly.
However, if the "Proposed Access Easement" to the "Future Development Parcel" must remain on the final site
plan for any particular reason: please provide explanation of that reason; add a note to Sheet SP6 to briefly
explain the use or necessity of the proposed access easement; and please revise the width of the proposed access
easement to ensure it is wide enough to provide a lane for ingress as well as a lane for egress between the future
development parcel and Route 29.
2nd Review Update: Satisfactorily addressed; complete.
8. UPDATE: A corresponding easement plat depicting all required easements must be prepared and submitted
pursuant to Subdivision Ordinance Section 14-208.2 ("Easement plats"), inclusive of the required $215.00
application fee per 14-203.3(D)-3. The required easement plat must be reviewed, approved, and recorded prior
to County approval of the final site plan.
2nd Review Update: The comment response letter dated 12/21/2017 acknowledges this requirement, and states
that a plat will be submitted under separate cover. Thank you; please proceed with that submittal as recordation
of the approved easement plat is required prior to final site plan approval.
UPDATE: 2nd Review Update: After further review of the final site plan dated 12/26/2017 and the existing
sanitary sewer easements contained thereon, staff have determined that the preparation and submittal of an
easement plat is not required, as these easements currently exist and references to the deed book and page of the
recorded deeds of easement are provided.
9. UPDATE: Note #3 on Sheet SP6 indicates that the "Existing Flaming Wok to remain open until such time that
grading is performed on future development parcel that will result in the loss of utility service or safe customer
access. " This note leaves open the possibility that both the existing restaurant and future hotel could be in
operation concurrently. If the applicant wishes to preserve the possibility for those two uses to occur on the
same property at the same time, then it must be demonstrated on the final site plan that the subject property
contains all necessary improvements as required by County Code to support the concurrent use of TMP #61Z-
03-2 for hotel and restaurant operations.
Therefore, if the existing restaurant use is to be continued or if the existing restaurant structure is to remain in
place at any time after the hotel use has been commenced, please demonstrate compliance with the minimum
parking requirements (aggregated for all uses on the subject property), as specified in Zoning Ordinance Section
4.12.6. If the existing restaurant use is to be discontinued or if the existing restaurant structure is to be
demolished prior to the hotel use being commenced, please remove or otherwise modify Note #3 on Sheet SP6.
2nd Review Update: The comment response letter dated 12/21/2017 explains that the Flaming Wok has been
closed since July 2017. With that update acknowledged, the (potential) issues related to minimum parking
requirements referenced above are satisfactorily addressed; complete.
10. Per a phone conversation with Mr. Dustin Greene, PE, on 3/19/2018, it is recommended that all existing and
proposed easements shown on the corresponding easement plat (SUB201800042) are included on this final site
plan. This includes the "proposed 24' interparcel access easement" that is required to be provided by special use
permit conditions of approval, and which is currently shown on the final site plan; and this also includes any
additional access easement(s) for the future development parcel that you may wish to include at your discretion
(not required).
Page 3 of 4
Albemarle County Department of Fire & Rescue
Shawn Maddox, smaddox@albemarle.org — No Objection (3/18/2018); see attached comments.
Albemarle County Information Services (E911)
Elise Kiewra, ekiewra@albemarle.org — No Objection (3/19/2018); see attached comments.
Albemarle County Architectural Review Board (ARB)
Margaret Maliszewski, mmaliszewski@albemarle.org — No Objection (3/16/2018); see attached comments.
Albemarle County Building Inspections
Michael Dellinger, mdellinger@albemarle.org — No Objection (3/07/2018); see attached comments.
Albemarle County Engineering Services (Engineer)
David James, djames@albemarle.org — Pending (as of 3/20/2018); all Engineering review comments will be promptly
forwarded to the applicant and uploaded into County View upon receipt.
Albemarle County Service Authority (ACSA)
Alex Morrison, PE, amorrison@serviceauthority.org_— Pending (as of 3/20/2018); all ACSA review comments will be
promptly forwarded to the applicant and uploaded into County View upon receipt.
Virginia Department of Transportation (VDOT)
Adam Moore, PE, Adam. Moorekvdot.vir ig�nia.gov — No Objection (3/13/2018); see attached letter.
Page 4 of 4
Review Comments for SDP201700042 lFinal Site Development Plan
Project Name: PRINGHILUTOWNEPLACE SUITES
Date Completed: Sunday, March 18, 2018 DepartmentlaivisionlAgency: Review sus:
Reviewer: haven Maddox Fire Rescue No Objection
Page: County of Albemarle Printed On: I 0311912018
Review Comments for SDP201700042 lFinal Site Development Plan
Project Name: PRINGHILUTOWNEPLACE SUITES
Date Completed: Monday, March 19, 2018 DepartmentlaivisionlAgency: Review sus:
Reviewer: Elise Kiera CDD E911 No Objection
Page: County of Albemarle Printed On: I 0311912018
Review Comments for SDP201700042 lFinal Site Development Plan
Project Name: PRINGHILUTOWNEPLACE SUITES
Date Completed: Friday, March 16, 2018 DepartmentlaivisionlAgency: Review Sys:
Reviewer: rMargaret Maliszeski �rCDD ARB Approved
Page: County of Albemarle Printed On: I 0311912018
Review Comments for SDP201700042 lFinal Site Development Plan
Project Name: PRINGHILUTOWNEPLACE SUITES
Date Completed: Wednesday, March 07, 2018 DepartmentlaivisionlAgency: Review Sys:
Reviewer: FMichael Dellinger � CDD Inspections No abjection
Page: County of Albemarle Printed On: I 0311912018
Review Comments for SDP201700042 lFinal Site Development Plan
Project Name: PRINGHILUTOWNEPLACE SUITES
Date Completed: Tuesday, March 13, 2018 DepartmentlaivisionlAgency: Review sus:
Reviewer: FAdam Moore VDOT I No Objection
Page: County of Albemarle Printed On: I 0-T 1912018
Stephen C. Brich, P.E.
Commissioner
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper Virginia 22701
March 13, 2018
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Tim Padalino
Re: Springhill-Towneplace Suites — Final Site Plan
SDP-2017-00042
Review #3
Dear Mr. Padalino:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Dominion Engineering, revised
28 January 2018, and finds it to be generally acceptable. If further information is desired, please
contact Justin Dee] at 434-422-9894.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the Charlottesville Residency Transportation and Land Use
Section at (434) 422-9399 for information pertaining to this process.
Sincerely,
4xu 9 Ale'IA-111
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
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