HomeMy WebLinkAboutWPO201800016 Review Comments WPO VSMP 2018-04-10COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
VSMP Permit Plan Review
Project title: Birdwood Golf Course
Project file number: WP0201800016
Plan preparer: Timmons Group, Cody Pennetti, P.E. [cody.pennitti@timmons.com]
Owner or rep.: University of Virginia Foundation, Chris Schooley
[cschooley@uvafoundation.com]
Plan received date: 05 March 2018
Date of comments: 10 April 2018
Reviewer: WW Associates, Inc.
County Code section 17-410 and Virginia Code §62.1-44.15:34 requires the VSMP authority to
act on any VSMP permit by issuing a project approval or denial. This submission is incomplete
and this project is denied. The rationale is given in the comments below. The VSMP application
content requirements can be found in County Code section 17-401.
A. Stormwater Pollution Prevention Plan (SWPPP)
The SWPPP content requirements can be found in County Code section 17-405. A SWPPP must
contain (1) a PPP, (2) an ESCP, (3) a SWMP, and (4) any TMDL measures necessary.
1. The SWPPP was not found with this submittal. Design consultant is to provide a SWPPP using
the standard template from the County website.
B. Pollution Prevention Plan (PPP)
The PPP content requirements can be found in County Code section 17-404.
The PPP exhibit will need to be included in the SWPPP. Design consultant is to provide a PPP
exhibit using the standard template from the County website.
C. Stormwater Management Plan (SWMP)
VSMP Regulation 9VAC25-870-108 requires the VSMP authority to approve or disapprove a
SWMP. This plan is disapproved, and the reasons are provided in the comments below. The
stormwater management plan content requirements can be found in County Code section 17-403.
The plan notes that this project constitutes redevelopment (development on prior developed land)
of the 276.8 -acre disturbed area, and thus the total phosphorous load is to be reduced to below the
pre -development total phosphorous load by 20%. The plan proposes to utilize Virginia DEQ
Stormwater Design Specification No. 6 Rainwater Harvesting as the means to reduce the total
phosphorous load as required. The plan proposes to use the existing pond #3 as the "storage
tank/cistern," approximately 96 acres of golf course -managed turf as the "roof top," and irrigation
of approximately 60 acres of golf course -managed turf over an 8-9 month period (seasonal
outdoor use) as the "non -potable water use." The DEQ specifies use of rooftop runoff, closed
tank storage, and where outdoor use is seasonal a secondary runoff reduction drawdown practice.
The intended means and methods do not meet the DEQ rainwater harvesting system
Engineering Review Comments
Page 2 of 5
specifications because a golf course is not a "roof top" as intended by the regulations. Please
provide a DEQ -approved methodology to attain the required total phosphorous reduction.
2. Please note that "brush" is not an identified land cover per the Virginia Runoff Reduction Method
(VRRM). Please revise the pre- and post -developed SWM drainage area map to reflect "brush"
areas as "forested/open space" and on VRRM spreadsheets.
3. With respect to the pre- and post -developed drainage area map and the land cover summary table
on Sheet No. C403, please revise as follows:
a. Please verify that the impervious surface reported in sub -areas 2D and 2F reflect the
surface of the existing pond located in each sub -area.
b. The existing parking lot area in sub -area 3B scales out at approximately 2 acres. Please
adjust drawings to reflect correct impervious area in this sub -area and adjust VRRM
calculations accordingly.
4. Please provide a calculation indicating the total surface area of existing impervious cart paths,
existing impervious cart paths to be demolished, and new impervious cart paths to be constructed
with this plan.
5. Outfalls #1, #2, #3, #4, and #5 are concentrated (channel flow) and thus each outfall individually
where it crosses the property is to be analyzed. Please provide complete hydrology and hydraulic
study establishing the pre- and post -developed with onsite and offsite runoff volume/flow to each
of these outfall points to include routing of existing pond. Stage storage calculations of existing
ponds are to be provided as well.
6. Add disturbed area limits to the pre- and post- developed drainage area maps (Sheet Nos. C401
and C402).
7. Please provide complete VCD spreadsheet and VRRM spreadsheet. Only parts/portions of these
spreadsheets were provided.
8. Please note that additional comments may be generated based on responses to these comments.
D. Erosion and Sediment Control Plan (ESCP)
Virginia Code §62.1-44.15:55 requires the VESCP authority to approve or disapprove an ESCP.
This plan is disapproved, and the reasons are provided in the comments below. The erosion
control plan content requirements can be found in County Code section 17-402.
1. Existing pre -development and post -development limits and clearing/grading are not graphically
depicted clearly on the drawings. Within the limits of disturbance, please identify graphically
where areas of existing trees are to be demolished and which existing trees are to remain and
provide square footage or acreage for each area.
2. Please add limits of existing golf course verses limits of new golf course area to the plan.
3. Some of the text is not legible due to scale. Please increase the font size, type, or scale of the
drawing so that all text and symbology are discernable.
4. Please provide Albemarle County Engineering General Construction Notes for Erosion and
Sediment Control Plan Notes 1 through 22 on the plan.
5. Please provide wetland delineation mapping. Sheet No. C 101 General Notes Note #7 states no
known wetlands or waters of the US exist within the site area while Critical Areas Note #5 states
wetlands onsite. Please reconcile with Note #7.
6. Sheet No. C 101 Site Survey Information Note #3 references "Survey Limits" shown hereon were
surveyed by Kirk Hughes and Associates. Please add "Survey Limits" to the plan.
7. We note that existing ponds are to be used as sediment basins. Please provide the following:
a. Please provide a temporary sediment basin design data sheet for each existing pond
facility that is to be used as a temporary sediment basin.
b. It is noted that existing ponds #2, #3, and #5 are to be drained and dredged via pumping
into the existing riser structure. The pumped material is to be dewatered prior to
Engineering Review Comments
Page 3 of 5
release/outfall into the natural drainage way/receiving channel. Please indicate that a
dewatering device is to be provided to include sizing calculations.
c. Please explain the intent/need for "earth baffles" for ponds #2 and #3. Provide detail to
include intended water surface elevation(s).
d. Please provide on the plan the total drainage area that is directed to each of the existing
ponds proposed to be utilized as a temporary sediment basin (only the disturbed area to
each facility is identified).
8. The Special Use Permit (SP) is not approved. We can review but not approve the ESCP until the
SP is approved. Provide a sediment basin worksheet for the proposed sediment basin located in
the SP area.
9. Land disturbing activities are proposed in stream buffers and wetlands. An Army Corps of
Engineers permit to disturb wetlands must be obtained prior to erosion and sediment plan
approval. Please provide permit to disturb wetlands. Also, a mitigation plan for disturbing
wetlands and stream buffers must be submitted and approved by Albemarle County prior to
erosion and sediment control plan approval. Not all required buffers are shown. Buffers are
required to be shown for existing ponds in drainage areas 2D and 2F from their pond banks and
their outfall streams that are within 100 feet of the limits of disturbance. Also, existing ponds #2,
#3, and #5 from their entire pond banks and their outfall streams within 100 feet of the limits of
disturbance are to be included as well.
10. Provide either an alpha or numeric designation for each sediment trap to facilitate reference.
11. The temporary sediment traps are shown in a schematic fashion. The traps are to be graded out on
the plan with sediment trap grades tied into adjacent grade.
12. The following sediment traps do not provide 67 C.Y. wet storage and 67 C.Y. dry storage:
a. Sheet No. C502 — ST: 1.5 AC. at north-east corner of practice area
b. Sheet No. C502 — ST: 1.5 AC. at south-east side of hole # 15 fairway
c. Sheet No. C504 — ST: 1.5 AC. at east side of hole #10 green
13. Please provide calculations to include drainage area, pipe diameter, and outlet protection apron
dimensions for the temporary slope drains (TSD) shown to serve hole #3 (Sheet No. C503), hole
#16 (Sheet No. C501), and hole #5 (Sheet No. C504). Extend clean water diversion to the inlet of
the middle TSD serving hole #5.
14. Please provide inlet protection on TSD adjacent to hole #16 as sediment laden runoff is directed
to this control measure.
15. Super silt fence on the west side of existing pond (#5) and to the east of hole # 17 is proposed to
be installed perpendicular to contour in several locations. Super silt fence is to be installed on
contour and not across contours. Place super silt fence on tangents parallel to contours.
16. Other locations where silt fence or super silt fence is installed across contour and is to be
corrected on the plans:
a. Sheet No. C502 — west side of 3 tee boxes furthest from hole #9
b. Sheet No. C502 — east side of next to last tee box furthest from hole # 15
c. Sheet No. C503 — south side of green hole #8
d. Sheet No. C503 — west side of the two tee boxes directly east of hole #7 green
e. Sheet No. C503 — all along south side of hole #7 green, fairway, and tee boxes
f. Sheet No. C503 — east side of closest tee box to hole # 10
g. Sheet No. C503 —north side of next to last furthest tee box from hole #14
h. Sheet No. C503 — east side of tee boxes to hole #4
i. Sheet No. C504 — east, south, and west sides of hole # 12 green
j. Sheet No. C504 — east side of hole #4 green
17. Silt sock is not a Virginian Erosion and Sediment Control approved device. Please adjust the plan
accordingly to depict approved control measures or submit a variation request.
18. The sub -area graphic on Sheet No. C505 does not delineate any sub -areas. Delineate desired sub-
Engineering Review Comments
Page 4 of 5
areas on sub -area graphic.
19. Please add retaining wall symbol to legend. Please add a note identifying that retaining walls
three feet in height and greater require a separate permit. Please label maximum height of each
retaining wall shown on Sheet Nos. C302, C303, C304, C307, C308, and C309.
20. Due to plan scale cannot discern separation between the 1 -foot contours. Therefore, label all
slopes. Please note that slopes may not exceed 2:1 and slopes greater than 3:1 are to have low
maintenance ground cover. These areas are to be delineated on the plan with some type of symbol
and added to the legend.
21. All existing and proposed storm sewers to include existing pond risers and outfall structures are
to be added to Sheet Nos. C501 through C504 to include sizes.
22. Please add all existing easements (access, drainage, sight, sanitary, etc.) with deed book
references, locations, and dimensions to the plans.
23. Please show contractor staging and parking areas on the plans.
24. Please add inlet protection, culvert inlet protection, and outlet protection to existing structures
within the limits of disturbance.
25. Site Plan Notes #4 and #5 on Sheet No. C301 identify improvements not shown on the WPO
plan. The location of these items are to be shown on the plan.
26. Some of the text in the plan views on Sheet Nos. C301 through C311 is not legible. Please make
text legible.
27. Please provide evidence of VDOT entrance permit for the existing maintenance access road to US
Route 250 where proposed construction entrance is located.
28. Please provide dust control symbol in legend and show locations on the E&SC plan sheets.
29. Show stockpile plan location(s) on the E&SC plan sheets.
30. Please provide temporary seeding and permanent seeding symbol in legend and show locations
on the E&SC plan sheets.
31. Indicate existing sidewalk to be demolished on Sheet Nos. C501 through C504.
32. Please provide a key map on each erosion and sediment control plan Sheet Nos. C501 through
C504.
33. The existing pond to the west of hole # 16 (see Sheet No. C501) and to the east of the short course
area (see Sheet No. C502) is labeled "Possible Dam Reconstruction and Repair. Clearing
Required." Either include appropriate erosion and sediment controls for the required
reconstruction and repair work or delete from plan.
The VSMP permit application and all plans may be resubmitted for approval when all comments have
been satisfactorily addressed. For re -submittals please provide 2 copies of the complete permit package
with a completed application form.
Engineering plan review staff are available from 2-4 PM on Thursdays, should you require a meeting to
discuss this review.
Process:
After approval, plans will need to be bonded. The bonding process is begun by submitting a bond
estimate request form and fee to the Department of Community Development. One of the plan reviewers
will prepare estimates and check parcel and easement information based on the approved plans. The
County's Management Analyst will prepare bond agreement forms, which will need to be completed by
the owner and submitted along with cash, certificates or sureties for the amounts specified. The
agreements will need to be approved and signed by the County Attorney and County Engineer. This may
take 2-4 weeks to obtain all the correct signatures and forms.
Engineering Review Comments
Page 5 of 5
Stormwater Management Facilities Maintenance agreements will also need to be completed and recorded.
The County's Management Analyst or other staff will prepare the forms and check for ownership and
signature information. The completed forms will need to be submitted along with court recording fees.
After bonding and agreements are complete, county staff will need to enter project information in a DEQ
database for state application processing. DEQ will review the application information based on local
VSMP authority approval. At this time, the DEQ portion of the application fees will need to be paid
directly to the state. For fastest processing, this is done electronically with the emails provided on the
application. DEQ should notify applicants with instructions on how to pay fees. When DEQ approves the
application, they will issue a permit coverage letter. This should be copied to the county.
After DEQ coverage is issued, via the coverage letter, the County can hold a pre -construction conference.
Applicants will need to complete the request for a pre -construction conference form, and pay the
remainder of the application fee. The form identifies the contractor and responsible land disturber, and the
fee remaining to be paid. This will be checked by county staff, and upon approval, a pre -construction
conference will be scheduled with the County inspector. At the pre -construction conference, should
everything proceed satisfactorily, a joint VSMP and grading permit will be issued by the County so that
work may begin.
County forms can be found on the county website forms center under engineering;
http://www.albemarle.oriz/deptfonns.asp?department--cdengWo
File: WPO201800016 Birdwood Golf Course 03-30-18.doc
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
VSMP Permit Plan Review
Project title:
Birdwood Golf Course
Project file number:
WP0201800016
Plan preparer:
Timmons Group, Cody Pennetti, P.E.
Owner or rep.:
University of Virginia Foundation, Chris Schooley
Plan received date:
05 March 2018
Date of comments:
30 March 2018
Reviewer:
WW Associates, Inc.
County Code section 17-410 and Virginia Code §62.1-44.15:34 requires the VSMP authority to
act on any VSMP permit by issuing a project approval or denial. This submission is incomplete
and this project is denied. The rationale is given in the comments below. The VSMP application
content requirements can be found in County Code section 17-401.
A. Stormwater Pollution Prevention Plan (SWPPP)
The SWPPP content requirements can be found in County Code section 17-405. A SWPPP must
contain (1) a PPP, (2) an ESOP, (3) a SWMP, and (4) any TMDL measures necessary.
The SWPPP was not found with this submittal. Design consultant is to provide a SWPPP using
the standard template from the County website.
B. Pollution Prevention Plan (PPP)
The PPP content requirements can be found in County Code section 17-404.
The PPP exhibit will need to be included in the SWPPP. Design consultant is to provide a PPP
exhibit using the standard template from the County website.
C. Stormwater Management Plan (SWMP)
VSMP Regulation 9VAC25-870-108 requires the VSMP authority to approve or disapprove a
SWMP. This plan is disapproved, and the reasons are provided in the comments below. The
stormwater management plan content requirements can be found in County Code section 17-403.
The plan notes that this project constitutes redevelopment (development on prior developed land)
of the 276.8 -acre disturbed area, and thus the total phosphorous load is to be reduced to below the
pre -development total phosphorous load by 20%. The plan proposes to utilize Virginia DEQ
Stormwater Design Specification No. 6 Rainwater Harvesting as the means to reduce the total
phosphorous load as required. The plan proposes to use the existing pond #3 as the "storage
tank/cistern," approximately 96 acres of golf course -managed turf as the "roof top," and irrigation
of approximately 60 acres of golf course -managed turf over an 8-9 month period (seasonal
outdoor use) as the "non -potable water use." The DEQ specifies use of rooftop runoff, closed
tank storage, and where outdoor use is seasonal a secondary runoff reduction drawdown practice.
The intended means and methods do not meet the DEQ rainwater harvesting system
specifications because a golf course is not a "roof top" as intended by the regulations. Please
Engineering Review Comments
Page 2 of 5
provide a DEQ -approved methodology to attain the required total phosphorous reduction.
2. Please note that "brush" is not an identified land cover per the Virginia Runoff Reduction Method
(VRRM). Please revise the pre- and post -developed SWM drainage area map to reflect "brush"
areas as "forested/open space" and on VRRM spreadsheets.
3. With respect to the pre- and post -developed drainage area map and the land cover summary table
on Sheet No. C403, please revise as follows:
a. Please verify that the impervious surface reported in sub -areas 2D and 2F reflect the
surface of the existing pond located in each sub -area.
b. The existing parking lot area in sub -area 3B scales out at approximately 2 acres. Please
adjust drawings to reflect correct impervious area in this sub -area and adjust VRRM
calculations accordingly.
4. Please provide a calculation indicating the total surface area of existing impervious cart paths,
existing impervious cart paths to be demolished, and new impervious cart paths to be constructed
with this plan.
5. Outfalls #1, #2, #3, #4, and #5 are concentrated (channel flow) and thus each outfall individually
where it crosses the property is to be analyzed. Please provide complete hydrology and hydraulic
study establishing the pre- and post -developed with onsite and offsite runoff volume/flow to each
of these outfall points to include routing of existing pond. Stage storage calculations of existing
ponds are to be provided as well.
6. Add disturbed area limits to the pre- and post- developed drainage area maps (Sheet Nos. C401
and C402).
7. Please provide complete VCD spreadsheet and VRRM spreadsheet. Only parts/portions of these
spreadsheets were provided.
8. Please note that additional comments may be generated based on responses to these comments.
D. Erosion and Sediment Control Plan (ESCP)
Virginia Code §62.1-44.15:55 requires the VESCP authority to approve or disapprove an ESCP.
This plan is disapproved, and the reasons are provided in the comments below. The erosion
control plan content requirements can be found in County Code section 17-402.
1. Existing pre -development and post -development limits and clearing/grading are not graphically
depicted clearly on the drawings. Within the limits of disturbance, please identify graphically
where areas of existing trees are to be demolished and which existing trees are to remain and
provide square footage or acreage for each area.
2. Please add limits of existing golf course verses limits of new golf course area to the plan.
3. Some of the text is not legible due to scale. Please increase the font size, type, or scale of the
drawing so that all text and symbology are discernable.
4. Please provide Albemarle County Engineering General Construction Notes for Erosion and
Sediment Control Plan Notes 1 through 22 on the plan.
5. Please provide wetland delineation mapping. Sheet No. C 101 General Notes Note #7 states no
known wetlands or waters of the US exist within the site area while Critical Areas Note #5 states
wetlands onsite. Please reconcile with Note #7.
6. Sheet No. C 101 Site Survey Information Note #3 references "Survey Limits" shown hereon were
surveyed by Kirk Hughes and Associates. Please add "Survey Limits" to the plan.
7. We note that existing ponds are to be used as sediment basins. Please provide the following:
a. Please provide a temporary sediment basin design data sheet for each existing pond
facility that is to be used as a temporary sediment basin.
b. It is noted that existing ponds #2, #3, and #5 are to be drained and dredged via pumping
into the existing riser structure. The pumped material is to be dewatered prior to
release/outfall into the natural drainage way/receiving channel. Please indicate that a
Engineering Review Comments
Page 3 of 5
dewatering device is to be provided to include sizing calculations.
c. Please explain the intent/need for "earth baffles" for ponds #2 and #3. Provide detail to
include intended water surface elevation(s).
d. Please provide on the plan the total drainage area that is directed to each of the existing
ponds proposed to be utilized as a temporary sediment basin (only the disturbed area to
each facility is identified).
8. The SUP is not approved. We can review but not approve the ESCP until the SUP is approved.
Provide a sediment basin worksheet for the proposed sediment basin located in the SUP area.
9. Land disturbing activities are proposed in stream buffers and wetlands. An Army Corps of
Engineers permit to disturb wetlands must be obtained prior to erosion and sediment plan
approval. Please provide permit to disturb wetlands. Also, a mitigation plan for disturbing
wetlands and stream buffers must be submitted and approved by Albemarle County prior to
erosion and sediment control plan approval. Not all required buffers are shown. Buffers are
required to be shown for existing ponds in drainage areas 2D and 2F from their pond banks and
their outfall streams that are within 100 feet of the limits of disturbance. Also, existing ponds #2,
#3, and #5 from their entire pond banks and their outfall streams within 100 feet of the limits of
disturbance are to be included as well.
10. Provide either an alpha or numeric designation for each sediment trap to facilitate reference.
11. The temporary sediment traps are shown in a schematic fashion. The traps are to be graded out
on the plan with sediment trap grades tied into adjacent grade.
12. The following sediment traps do not provide 67 C.Y. wet storage and 67 C.Y. dry storage:
a. Sheet No. C502 — ST: 1.5 AC. at north-east corner of practice area
b. Sheet No. C502 — ST: 1.5 AC. at south-east side of hole # 15 fairway
c. Sheet No. C504 — ST: 1.5 AC. at east side of hole #10 green
13. Please provide calculations to include drainage area, pipe diameter, and outlet protection apron
dimensions for the temporary slope drains (TSD) shown to serve hole #3 (Sheet No. C503), hole
#16 (Sheet No. C501), and hole #5 (Sheet No. C504). Extend clean water diversion to the inlet of
the middle TSD serving hole #5.
14. Please provide inlet protection on TSD adjacent to hole # 16 as sediment laden runoff is directed
to this control measure.
15. Super silt fence on the west side of existing pond (#5) and to the east of hole # 17 is proposed to
be installed perpendicular to contour in several locations. Super silt fence is to be installed on
contour and not across contours. Place super silt fence on tangents parallel to contours.
16. Other locations where silt fence or super silt fence is installed across contour and is to be
corrected on the plans:
a. Sheet No. C502 — west side of 3 tee boxes furthest from hole #9
b. Sheet No. C502 — east side of next to last tee box furthest from hole # 15
c. Sheet No. C503 — south side of green hole #8
d. Sheet No. C503 — west side of the two tee boxes directly east of hole #7 green
e. Sheet No. C503 — all along south side of hole #7 green, fairway, and tee boxes
f. Sheet No. C503 — east side of closest tee box to hole #10
g. Sheet No. C503 — north side of next to last furthest tee box from hole # 14
h. Sheet No. C503 — east side of tee boxes to hole #4
i. Sheet No. C504 — east, south, and west sides of hole # 12 green
j. Sheet No. C504 — east side of hole #4 green
17. Silt sock is not a Virginian Erosion and Sediment Control approved device. Please adjust the
plan accordingly to depict approved control measures.
18. The sub -area graphic on Sheet No. C505 does not delineate any sub -areas. Delineate desired sub-
areas on sub -area graphic.
19. Please add retaining wall symbol to legend. Please add a note identifying that retaining walls
Engineering Review Comments
Page 4 of 5
three feet in height and greater require a separate permit. Please label maximum height of each
retaining wall shown on Sheet Nos. C302, C303, C304, C307, C308, and C309. Retaining wall
building permits are to be obtained prior to approval of this plan. Please provide evidence of
permit acquisition.
20. Due to plan scale cannot discern separation between the 1 -foot contours. Therefore, label all
slopes. Please note that slopes may not exceed 2:1 and slopes greater than 2:1 are to have low
maintenance ground cover. These areas are to be delineated on the plan with some type of
symbol and added to the legend.
21. All existing and proposed storm sewers to include existing pond risers and outfall structures are
to be added to Sheet Nos. C501 through C504 to include sizes.
22. Please add all existing easements (access, drainage, sight, sanitary, etc.) with deed book
references, locations, and dimensions to the plans.
23. Please show contractor staging and parking areas on the plans.
24. Please add inlet protection, culvert inlet protection, and outlet protection to existing structures
within the limits of disturbance.
25. Site Plan Notes #4 and #5 on Sheet No. C301 identify improvements not shown on the WPO
plan. The location of these items are to be shown on the plan.
26. Some of the text in the plan views on Sheet Nos. C301 through C311 is not legible. Please make
text legible.
27. Please provide evidence of VDOT entrance permit for the existing maintenance access road to US
Route 250 where proposed construction entrance is located.
28. Please provide dust control symbol in legend and show locations on the E&SC plan sheets.
29. Show stockpile plan location(s) on the E&SC plan sheets.
30. Please provide temporary seeding and permanent seeding symbol in legend and show locations
on the E&SC plan sheets.
31. Indicate existing sidewalk to be demolished on Sheet Nos. C501 through C504.
32. Please provide a key map on each erosion and sediment control plan Sheet Nos. C501 through
C504.
33. The existing pond to the west of hole # 16 (see Sheet No. C501) and to the east of the short course
area (see Sheet No. C502) is labeled "Possible Dam Reconstruction and Repair. Clearing
Required." Either include appropriate erosion and sediment controls for the required
reconstruction and repair work or delete from plan.
The VSMP permit application and all plans may be resubmitted for approval when all comments have
been satisfactorily addressed. For re -submittals please provide 2 copies of the complete permit package
with a completed application form.
Engineering plan review staff are available from 2-4 PM on Thursdays, should you require a meeting to
discuss this review.
Process:
After approval, plans will need to be bonded. The bonding process is begun by submitting a bond
estimate request form and fee to the Department of Community Development. One of the plan reviewers
will prepare estimates and check parcel and easement information based on the approved plans. The
County's Management Analyst will prepare bond agreement forms, which will need to be completed by
the owner and submitted along with cash, certificates or sureties for the amounts specified. The
agreements will need to be approved and signed by the County Attorney and County Engineer. This may
take 2-4 weeks to obtain all the correct signatures and forms.
Engineering Review Comments
Page 5 of 5
Stormwater Management Facilities Maintenance agreements will also need to be completed and recorded.
The County's Management Analyst or other staff will prepare the forms and check for ownership and
signature information. The completed forms will need to be submitted along with court recording fees.
After bonding and agreements are complete, county staff will need to enter project information in a DEQ
database for state application processing. DEQ will review the application information based on local
VSMP authority approval. At this time, the DEQ portion of the application fees will need to be paid
directly to the state. For fastest processing, this is done electronically with the emails provided on the
application. DEQ should notify applicants with instructions on how to pay fees. When DEQ approves the
application, they will issue a permit coverage letter. This should be copied to the county.
After DEQ coverage is issued, via the coverage letter, the County can hold a pre -construction conference.
Applicants will need to complete the request for a pre -construction conference form, and pay the
remainder of the application fee. The form identifies the contractor and responsible land disturber, and the
fee remaining to be paid. This will be checked by county staff, and upon approval, a pre -construction
conference will be scheduled with the County inspector. At the pre -construction conference, should
everything proceed satisfactorily, a joint VSMP and grading permit will be issued by the County so that
work may begin.
County forms can be found on the county website forms center under engineering;
http://www.albemarle.ora/deptforms.asp?department--cdengWo
o
File: WPO201800016 Birdwood Golf Course 03-30-18.doc