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HomeMy WebLinkAboutSDP201800010 Action Letter 2018-04-23COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 4-23-18 Craig Kotarski/Jonathan Showalter 608 Preston Avenue, Suite 200 Charlottesville, VA 22903 RE: SDP201800010 Lighthouse Instruments - Initial Site Plan Mr. Showalter, The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced site plan This approval shall be valid for a period of five (5) years from the date of this letter, provided that the developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues approval of the final site plan. The final site plan will not be considered to have been officially submitted until the following items are received: 1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code. 2. A fee of $1,613. Please submit 11 copies of the final plans to the Community Development Department. The assigned Lead Reviewer will then distribute the plans to all reviewing agencies. Once you receive the first set of comments on the final site plan, please work with each reviewer individually to satisfy their requirements. The Department of Community Development shall not accept submittal of the final site plan for signature until tentative approvals for the attached conditions from the following agencies/reviewers have been obtained: SRC Members: Albemarle County Planning Services (Planner) - 3 copies [Christopher Perez ext. 34431 Albemarle County Engineering Services (Engineer) - 1 copy [David James ext. 3273] Virginia Department of Transportation - 1 copy [Adam Moore 434-422-9866] Albemarle County Department of Fire Rescue - 1 copy [Shawn Maddox 434-296-5833] Albemarle County Information Services (E911) - 1 copy [Elise Kiewra ext. 3030] Albemarle County Building Inspections - 1 copy [Mike Dellinger (434)-296-5832 ext. 3228] Albemarle County Service Authority (ACSA) - 1 copy [Richard Nelson] 434-977-4511] Rivanna Water and Sewer Authority (RWSA) — 1 copy [Victoria Fort] 434-977-2970 ext. 205] Virginia Department of Health (VDH) — 1 copy [Alan Mazurowski] 434-972-4306 If you have any questions about these conditions or the submittal requirements please feel free to contact me at Extension 3443, cperez@albemarle.org. Sincerely, Christopher P. Perez Senior Planner County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 434-296-5832 Memorandum To: Jonathan Showalter From: Christopher Perez, Senior Planner Division: Planning Date: April 23, 2018 Subiect: SDP2018-10 Lighthouse Instruments - Initial Site Plan The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] I. [32.5.2(d), 30.7.4(b)(h)] [32.5.2(d), 30.7.4(b)(h)] Source of Topography. The steep slopes depicted on the plan do not match those slopes that are depicted on the County GIS Overlay, which is a zoning district adopted by the Board of Supervisors. Provide the source of the topography utilized on the plan. Prior to approval of the final site plan, the County Engineer must sign off on the topographic information as being more accurate. 2. [32.5.1(c)] The following improvements are proposed on adjacent parcels and require recorded easements prior to final site plan approval: * TMP 77-7: sanitary sewer pipes and stormwater management pipes * TMP 77-9A: public water lines, stormwater management pipes, drainage inlets, drainage easements, sight distance easements, and road improvements. * TMP 77-813: road improvements, temporary construction easements, public dedication of right-of- way (for areas outside of existing dedicated r/w), sight distance easement, stormwater management pipes, and drainage inlets. Prior to final site plan approval the required offsite easement shall be platted. The DB PG reference information of these actions shall be provided on the final site plan. 3. [32.5.1(c)] The proposed building and a proposed retaining wall are within an existing VEPCO easement (DB 424 PG 4340). Prior to final site plan approval provide written documentation from the easement holder that the proposed improvements are permitted within the easement. Otherwise, relocate these improvements outside of the easement. [32.5.1(c)] A proposed retaining wall is within an existing VEPCO easement (DB 1432 PG 13). Prior to final site plan approval provide written documentation from the easement holder that the proposed improvement is permitted within the easement. Otherwise, relocate these improvement outside of the easement. 5. [4.20(b)] Stepbacks. On the plan label the actual height of the building and the number of floors. Without this information staff is unable to determine if stepbacks apply. For each story that begins above 40 feet in height or for each story above the third story, whichever is less, the minimum stepback shall be 15 feet. 6. [32.7.2.3(a)] Sidewalks along streets. Provide sidewalk on one side of the existing and proposed public street serving the development. Based on the prescriptive easement for the roadway the sidewalk is only required on one side of the road (the side on the subject property). 7. [4.12.18(a)] Minimum Design Requirements. Dimension the clearance height for the loading area. The minimum is 14.5' clearance height. 8. [32.5.2(f)] Existing and Proposed Improvements. Label the max height of all retaining walls. 9. [Comment] Provide directional arrows on the travelways throughout the plan. 10. [32.7.2.1] Vehicular Access to Site. Each entrance onto any public street shall be designed and constructed as required by the standards of the Virginia Department of Transportation. VDOT approval of the proposed entrance(s) to the site shall be required prior to final site plan approval. 11. [32.5.2(i)] Streets, easements and travelways. Label Avon Court as either public or private. If public label the State Route Number. Depict and label the end of state maintenance. 12. [32.7.1.2] Reservation for Future Dedication. Revise the extent of the roadway being dedicated to public use as required by VDOT. Also, on the plans set apart and label an area of land for the right-of- way and for temporary construction of the roadway that extends to TMP 77-7. Label this area as "Hereby reserved for future dedication upon demand of the County". 13. [32.5.2(n)] Existing and proposed improvements. If there is to be a sign for the proposed use, on the final site plan depict and label the sign location. (Depicting the sign on the final site plan is not approval of the sign location or type). 14. [32.7.9.5, 14-410(H)] Street Trees. Revise street tree calculations and plantings to include the areas for the entrances and the area fronting the building. Staff measures 381 linear feet of frontage. Based on the prescriptive easement for the roadway the street trees are only required on one side of the road (the side on the subject property). Street trees shall be placed in a landscape island between sidewalk and the curb (14-410(H)). 15. [32.7.9.8] Tree Canopy. When calculating the required tree canopy do not subtract the SF for the proposed improvements, such as the building. Revise the calculations. 16. [32.5.2(e), 32.7.9.4(c)] Existing landscape features. On the landscape plan identify whether existing wooded areas are evergreen, deciduous, or a mix thereof. 17. [32.7.9.4(b)] Existing trees may be preserved in lieu of planting new plant materials in order to satisfy the landscaping and screening requirements of section 32.7.9, subject to the agent's approval. If you intend to use existing trees to satisfy any of the landscape plan requirements, please include the following: A. Areas and other features shown on landscape plan. The landscape plan shall show the trees to be preserved, the limits of clearing, the location and type of protective fencing, grade changes requiring tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing. B. Conservation checklist. The applicant shall W',—n a conservation checklist approved by the agent to ensure that the specified trees will be protected during construction. Except as otherwise expressly approved by the agent in a particular case, the checklist shall conform to the specifications in the Virginia Erosion and Sediment Control Handbook, pages III -393 through 111-413, and as hereafter amended. 18. [32.5.2(n)] Outdoor Lighting. Any proposed outdoor lighting must be shown on the site plan. A photometric plan and lighting cut sheets must be provided with the final site plan. Proposed lighting must comply with requirements of Sec. 4.17 of the Zoning Ordinance. 19. [4.14, 4.14.1- 4.14.5] Performance standards for industrial uses apply to the proposal. On sheet 1 provide the following note: "Performance standards for industrial uses apply to the proposal as dictated by Section 4.14.1 - 4.14.5 of County Code and the use shall be subject to those standards ". Also, on the sheet 1 provide the following note: "This use is subject to Section 4.18 Noise regulations. " 20. [4.14.5] Certified Engineers Report. A Certified Engineers Report shall be completed/complied with prior to the approval of the final site plan. 21. [32.6.2(h)] Signature Panel. Provide the required signature panel. Assure that each member of the site review committee is provided a signature line. 22. [Comment] The final site plan shall not be approved until all SRC reviewers have approved the plan. Their comments attached. 23. [Comment] Economic Development Access Project Grant Program. The applicant seeks to build the public road through the state's Economic Development Access Project grant program. The following design elements were discussed: 1. Right -of -Way shall be 40 -foot wide (with 28 - 29 feet of road from curb -to -curb) — please work with VDOT for requirements as they may be modified during the design). 2. Curb/Gutter/Sidewalks — Curb and gutter is required. The grant may be able to accommodate the cost for sidewalks on both sides, but if not, sidewalk would be installed on the other side of the road when that lot develops. 3. Fire truck turnarounds —a turnaround sufficient for fire trucks shall be required at the end of the street. The turnaround area provided through the width of the right-of-way and the width of the proposed entrances may be adequate. Prior to final site plan work with Shawn Maddox at Fire Rescue and VDOT on the turnaround. Please contact Christopher Perez in the Planning Division by using cperez@albemarle.org or 434-296-5832 ext. 3443 for further information. PROJECT: SDP201800010 Lighthouse Instruments — Initial Site Plan TAX MAP/PARCEL: 07700000000900 Engineering Comments (David James): 1. Remove/Strikeout the E&SC notes and details, and the E&SC phase plans from the set (C3.0 - C3.3). 2. Sheet C1.0 — Add the County's General Construction Notes for Streets. Remove the County notes for Stormwater Management & Erosion and Sediment Control. 3. Show grade in parking lot (5% max grade). Show grade or spot shots for handicap parking space (2% max grade). 4. Show/Label location of floodplain/floodway limits. 5. Show/Label location of WPO buffer. 6. You're showing the steep slopes differently. Use the County's GIS overlay for steep slopes. 7. Ensure that all existing easements with deed book references, locations & dims are being shown. 8. Provide right-of-way width centered on Avon Ct. if it is to be state maintained. 9. In addition to Avon Ct., also provide the profiles of the entrance roads leading to parking lots. Private road standards will be requested (with profiles) per 18-4.12.15.d where travelways exceed 100 feet in length without parking [DSM, Sect.7C]. Also, see county's private street standards summary [DSM, Sect. 7F]. 10. Provide typical section for Avon Ct. and pavement surface, base, sub -base thicknesses and materials. 11. Sheet C4.1— Label intersection entranceways and station location on the Avon Ct. profile. 12. Sheet C5.1— Show max height & location on walls. 13. A building permit is required for walls. Please refer to the Building Official [DSM]. 14. Provide engineered plans and computations for the retaining wall design for all the walls that are next to parking or travelways. Specify all structural components and dimensions of wall. The following items will be required [DSM]: a. A typical detail. (VDOT standard walls are acceptable) b. Specific details as required for unusual or possibly conflicting areas. An example is where utilities are expected to go through walls or footings. c. Certified computations to support the design (for wall over 5' high). All soil and bearing assumptions, as well as reinforcement materials and assumed loadings must be included. 15. Provide guardrail over any slope steeper than 3:1, wall, or drop-off greater than 4', with start and end sections labeled, and VDOT designations (GR -2, GR -2a, etc.). 16. Provide safety provision(s) for vehicles and pedestrians for walls over 30" high. This is typically a guardrail, wall, or fencing [DSM]. 17. Show location in profile view the retaining wall & depth of footing where stormpipe 109 will cross under. 18. Specify/show areas of 3:1 slope or greater where low maintenance (not grass) ground cover shall be placed. 19. Provide VDOT entrance permit or approval. VDOT to approve each entrance onto public street [18-32.7.2.1]. 20. Provide turnaround design at end of Avon Court, meeting standards [18-32.7.2.2]. 21. Provide horizontal curve start, end point and radii labeled, meeting standards. COMMONWEAL'T'H of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper, Virginia 22701 Stephen C. Brich, P.E. Commissioner April 18, 2018 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Chris Perez Re: Lighthouse Instruments- Initial site plan SDP -2018-00010 Review #1 Dear Mr. Perez: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Timmons Group, dated March 05, 2018, offers the following comments: Land Use 1. It is the understanding of the Department that an application for Economic Development Access funds. How does this plan coincide with the future roadway plan? 2. Any work proposed on the neighboring parcel's portion of Avon Ct. will require permission from the owner. 3. The proposed drainage easement on the neighboring parcel must be recorded prior to plan approval. 4. The easterly entrance width needs to be a minimum of 30'. 5. The westerly entrance radius needs to be 25'. 6. If entrances are installed before improvement of Avon Court, the mill and overlay should be at least to centerline. 7. For any widening of Avon Court additional right of way will be needed for proper maintenance of the road way. 8. At the east entrance, it appears that the drainage structure and sight line will require an easement from the adjoining landowner. 9. Please provide the storm drainage calculations along with the ditch inlet storm pipe. Also provide HGL on the profiles and the WSE for the 10 yr. storm. Please note that the final site plan must show conformance with the VDOT Road Design Manual Appendices B (1) and F, as well as any other applicable standards, regulations, or other requirements. VirginiaDOT.org WE KEEP VIRGINIA MOVING April 18, 2418 Chris Perez Page 2 Please provide two copies of the revised plan along with a comment response letter. If further information is desired, please contact Willis C. Bedsaul at 434-422-9866. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the VDOT Charlottesville Residency Land Use Section at (434) 422-9399 for information pertaining to this process. Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING Review Comments for SDP201800010 11nitial Site Plan Project Name: Lighthouse Instruments Date Completed: Thursday, March 29, 2018 Department1DivisionfAgency: Review sus: Reviewer: Shawn Maddox F- Fire Rescue Requested Changes 1. If the building height is to exceed thirty feet then the unobstructed clear width of the travel way must be increased to 6' along on contiguous side of the structure to allow for aerial apparatus access_ See below for code reference- 2- Hydrant spacing is appropriate_ 3_ Thank you for showing the FDD location_ 4_ A knox box will be required, a note should be added to the plans to indicate the location must be approved by the fire marshal's office_ 5_ The street that serves the FDD, hydrant and what appears to be the rear of the structure shall be marked as a fire lane_ 6_ Afire flow test will be required before final acceptance D105.1 Where required_ Where the vertical distance between the grade plane and the highest roof surface exceeds 30 feet (9144 mm), approved aerial fire apparatus access roads shall be provided_ For purposes of this section, the highest roof surface shall be determined by measurement to the eave of a pitched roof, the intersection of the roof to the exterior wall, or the top of parapet walls, whichever is greater_ 13105.2 Width_ Aerial fire apparatus access roads shall have a minimum unobstructed width of 26 feet (7925 mm), exclusive of shoulders, in the immediate vicinity of the building or portion thereof_ 13105.3 Proximity to building_ At least one of the required access routes meeting this condition shall be located }r5,ithin a minimum of 15 feet (4572 mm) and a maximum of 30 feet (9144 mm) from the building, and shall be positioned parallel to one entire side of the building_ The side of the building on which the aerial fire apparatus access road is positioned shall be approved by the fire code official_ D105.4 Obstructions_ Overhead utility and power lines shall not be located over the aerial fire apparatus access road or between the aerial fire apparatus road and the building_ Other obstructions shall be permitted to be placed with the approval of the fire code official_ Page: County of Albemarle Printed On: 104116120'18 Review Comments for SDP201800010 11nitial Site Plan Project Name: Lighthouse Instruments Date Completed: Friday, March 23, 2018 DepartmentIDivisionfAgency: Review Sys: Reviewer: LElise Kiewra CDD E911 No Objection Page: County of Albemarle Printed On: 104116120'18 Review Comments for SDP201800010 11nitial Site Plan Project Name: Lighthouse Instruments Date Completed: Tuesday, March 20, 2018 Department1DivisionfAgency: Review Sys: Reviewer: Michael Dellinger ctions _ See Recommendations Page: County of Albemarle Printed On: 104116120'18 From: Richard Nelson <rnelson@serviceauthority.org> Sent: Wednesday, April 18, 2018 10:58 AM To: Christopher Perez <cperez@albemarle.org> Subject: RE: SDP2018-10 Lighthouse Instruments — Initial Site Plan Chris, I recommend SDP2018-10 Lighthouse Instruments — Initial Site Plan for approval with the following conditions: Submit 3 copies of plan to ACSA for water/sewer review. RWSA approval will be needed to connect to RWSA sewer manhole Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 Christopher Perez From: Victoria Fort <vfort@rivanna.org> Sent: Wednesday, April 18, 2018 8:41 AM To: Christopher Perez Cc: Richard Nelson Subject: RE: SDP2018-10 Lighthouse Instruments — Initial Site Plan Attachments: RWSA General Notes.doc Chris, RWSA has reviewed the initial site plan for Lighthouse Instruments as prepared by Timmons Group and dated 3/5/2018 and has the following comments: Sheet C1.0 1. Include the RWSA General Notes (attached) this sheet. Sheet C4.0 1. Label RWSA Manhole (MCI -MH -36) and Sanitary Sewer (RWSA 36"RCP San Sewer) 2. Proposed connection to RWSA manhole must be a minimum of 90 -degrees from the existing outlet pipe 3. Include the following RWSA sewer connection notes on the final site plan: All connections to RWSA manholes shall be watertight and made with a flexible rubber boot. All coring methods, the coring contractor and all materials for construction shall be approved by RWSA in writing prior to construction. RWSA Engineering Staff shall be present for all cores into the manholes. Bypass pumping may be required at the sole discretion of RWSA staff. Grouting of the manhole bench or interior may be required, at the sole discretion of RWSA staff, for a smooth transition of flow. Existing manholes shall be backfilled to original grade to the satisfaction of RWSA. Contact RWSA Engineering a minimum of 3 business days in advance to schedule a core of a manhole. Sheet C4.2 1. Sanitary Sewer Profile— include the following note: "See RWSA sewer connection notes on sheet C4.0" 2. Label RWSA Manhole (MCI -MH -36) Let me know if you have any questions. Thank you, Victoria Victoria Fort, P.E. Senior Civil Engineer Rivanna Water and Sewer Authority 695 Moores Creek Lane Charlottesville, VA 22902 1 (0): (434) 977-2970 ext. 205 (F): (434) 295-1146 From: Christopher Perez [mailto:cperez@albemarle.org] Sent: Tuesday, April 17, 2018 1:34 PM To: Richard Nelson <rnelson@serviceauthority.org>; Victoria Fort <vfort@rivanna.org>; Moore, Adam <adam.moore@vdot.virginia.gov>; David James <djames@albemarle.org> Subject: SDP2018-10 Lighthouse Instruments — Initial Site Plan All, SDP2018-10 Lighthouse Instruments — Initial Site Plan The above ref plan is heading to SRC this Thursday. I do not have comments from either of you. Please forward your comments to me once they are completed. Thanks Christopher P. Perez I Senior Planner Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 Rivanna Water & Sewer Authority (RWSA) General Water & Sanitary Sewer Notes Last Revised: April 2016 1. All materials and methods of construction shall comply with the latest version of the General Water and Sewer Design and Construction Standards — Version 1.0, adopted in December 2015, except as modified below or modified in special notes. 2. RWSA shall approve all construction materials and methods of construction. A preconstruction conference shall be held with RWSA prior to the start of any work. 3. The contractor shall be responsible for notifying Miss Utility (1-800-552-7001). 4. RWSA Engineer (Victoria Fort at (434) 977-2970 ext. 205) shall be notified three business days prior to the start of construction. 5. All work is subject to inspection by RWSA staff. No tie-ins to the existing system shall be made without coordination with and the presence of RWSA staff. No work shall be conducted on RWSA facilities on weekends or holidays without special written permission from RWSA. 6. For sanitary sewer line construction: RWSA may require bypass pumping for tie-ins to the existing system. All doghouse manholes must be pressure -tested before a connection is made to the system. 7. The location of existing utilities as shown on the plans is from data available at the time of design and is not necessarily complete or accurate. The Contractor shall be responsible for the verification of the location, size and depth of all existing utilities, both surface and subsurface. The Contractor shall immediately notify the Engineer of any discrepancies between the plans and field conditions. The Contractor shall use due diligence to protect all utilities and structures from damage at all times, whether shown on the plans or not. Damage to any existing utilities shall be repaired by the Contractor to the original condition at no additional cost to the Owner. 8. Erosion and sediment control facilities shall not be permitted in the RWSA easement without special written permission from RWSA. No grading shall be permitted in the RWSA easement unless permitted otherwise by RWSA in writing. 9. No blasting shall be permitted within 100 feet of RWSA facilities without written permission and RWSA approval of the blasting plan. Ground monitoring during blasting and a pre -blast survey may be required. For blasting within 100 feet of any operative RWSA sewerlines, bypass pumping and/or pre- and post -CCTV may be required. RWSA may also require certification from a licensed professional engineer stating that the proposed blasting will not damage any RWSA facilities. Damage to any utilities due to blasting shall be repaired by the Contractor to the original condition at no additional cost to the Owner. 10. The contractor shall observe minimum separation requirements for utility crossings. When a crossing is made under an existing facility, adequate structural support shall be provided for the existing pipe. The area of the crossing shall be backfilled with compacted 57 stone to the springline of the existing pipe. 11. New water main installations shall be pressure tested, chlorinated, flushed and have water samples approved prior to making any permanent connection to the public water system. Approved methods of filling and flushing new water mains will be required to prevent any contamination of the public water system. 12. All easements for new RWSA facilities shall be recorded prior to placing the new facilities into service. 13. No permanent structural facilities will be permitted in the RWSA easement. This includes building overhangs, retaining walls, footers for any structure, drainage structures, etc. 14. Trees are not permitted in the RWSA easement. COMMONWEALTH of VIRGINIA In Cooperation with the Thomas Jefferson Health District ALBEMACHARLOTTESVILLE FLUVANNA COUNTY (PALMVRA) State Department of Health GREENE COUNTY (STANARDSVILLE) 1138 Rose Hill Drive LOUISA COUNTV(LOUISA) Phone (434) 972-6219 P O. Box 7546 NELSON COUNTY (LOVINGSTON) Fax (434) 972-4310 Charlottesville, Virginia 22906 April 13, 2018 Christopher Perez, Senior Planner Albemarle County Community Development 401 McIntire Road Charlottesville, VA 22902 RE: Lighthouse Instruments Initial Site Plan SDP2018-10 Mr. Perez: As requested by your department, I have reviewed the subject site plan, dated 3/5/18, for compliance with VDH regulations. It appears that all proposed construction is to connect to ACSA water and sewer systems of which I have no comments or concerns. Regarding the existing residence and accessory structures, I can find no septic or well records on file. Sheet C2.0 shows what may be a symbol for a private well, near the SE corner of the mobile home, however there's no reference to that symbol in the legend on Sheet CLO. If indeed there are any wells, it (they) must be abandoned in accordance with 12VAC5-630-450 of the Private Well Regulations prior to any land disturbance in those locations. Please note well abandonment on this property will require permitting through the Charlottesville/Albemarle Health Department. In the event there is an existing onsite sewage disposal system within the area to be developed, I strongly recommend any septic tanks be located and abandoned. While this activity does not require a VDH permit, our office can provide instruction on proper abandonment procedures. Recommendation: Approval Conditions: Abandonment of all wells and septic tanks within the area to be developed If there are any questions or you wish to discuss, please give me a call, 434-972-4306. Sincerely, Alan Mazurowski Environmental Health Supervisor Thomas Jefferson Health District alan.mazurowskikvdh.vir ig�nia.gov