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HomeMy WebLinkAboutARB201800053 Minutes 2018-05-07Albemarle County Architectural Review Board Final Action Memo May 7, 2018 1 COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 (434) 296 - 5823 Fax (434) 972 - 4012 ARB ACTION MEMO Date: May 7, 2018 Time: 1:00 PM Meeting Room: Room 241, Second Floor Members: Frank Stoner: Present Frank Hancock: Present Bruce Wardell, Chair: Present Stan Binsted, Vice Chair: Present Dade Van Der Werf: Present Staff: Margaret Maliszewski Heather McMahon Sharon Taylor CALL TO ORDER Mr. Wardell called the meeting to order at 1:03 p.m. and established a quorum. DISCLOSURES Mr. Wardell invited disclosures. Hearing none, the meeting moved to the next item. PUBLIC COMMENT Mr. Wardell invited public comment for items not on the agenda. Neil Williamson, with the Free Enterprise Forum, commented on the lack of progress being made on the Resolution of Intent to eliminate non-arterial streets from the Entrance Corridor Overlay District and asked the ARB to ask the Board of Supervisors to take some action to remedy the situation. In consensus, Albemarle County Architectural Review Board Final Action Memo May 7, 2018 2 the ARB asked staff to make the Board aware that the ARB would like to have this issue resolved as quickly as possible. There being no further public comment, the meeting proceeded. CONSENT AGENDA a. ARB-2018-61: Martha Jefferson Hospital Apartments Initial Site Plan - Initial Site Development Plan (TM/Parcel 078000000020M3) LOCATION: On the southwest side of Peter Jefferson Parkway, adjacent to Martha Jefferson Hospital and State Farm Operations Center. PROPOSAL: To construct 250 dwelling units in six apartment buildings with associated site improvements. Motion to Approve Consent Agenda: Motion: Mr. Binsted moved to approve the consent agenda and forward the recommendations outlined in the staff report for the Initial Site Plan to the Agent for the Site Review Committee, as follows. • Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and (5) and recommended conditions of initial plan approval: None. • Regarding recommendations on the plan as it relates to the guidelines: None. • Regarding conditions to be satisfied prior to issuance of a grading permit: 1. Clearly identify on the plan all tree preservation areas. Show how these areas will be protected. • Regarding the final site plan submittal: 1. Provide architectural plans with the Final Site Plan submittal. Consider building materials with natural earth tones to integrate the development with the surroundings. 2. Identify on the plan locations of all mechanical equipment. Show how visibility of equipment will be eliminated from the EC. 3. Add the standard mechanical equipment note to the plan: “Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated.” 4. Indicate on the plan the block color proposed for the retaining walls at the stormwater management facility located at the south end of the site. A color that blends with the natural surroundings would be appropriate. 5. Provide a complete lighting plan with the final site plan submittal. 6. Provide trees, 40’ on center, 2½” caliper at planting, along the full frontage of Peter Jefferson Parkway and along the west side of the western internal road. 7. Add a mix of trees in an irregular pattern in the open areas around the proposed trail. 8. Provide 2 additional interior parking trees at 2½” caliper. 9. Align all parking area perimeters with large trees, 2½” caliper at planting, 40’ on center. 10. Add a mix of trees in an informal arrangement south of Building 6. Albemarle County Architectural Review Board Final Action Memo May 7, 2018 3 11. Provide a complete landscape plan with plant schedule in the final site plan. 12. Add the standard plant health note to the plan. “All site plantings of trees and shrubs shall be allowed to reach, and be maintained at, mature height; the topping of trees is prohibited. Shrubs and trees shall be pruned minimally and only to support the overall health of the plant.” 13. Clearly identify on the plan all tree preservation areas. Show how these areas will be protected. Mr. Van Der Werf seconded the motion. The motion carried by a vote of 5:0. REGULAR REVIEW ITEMS. a. ARB-2018-36: Pantops Shopping Center Freestanding Sign with Electronic Message Board - Certificate of Appropriateness for a Sign (TM/Parcel 078000000017D6). Proposal: To renovate an existing freestanding pylon sign to replace tenant panels and add an electronic message sign. Location: 260 Pantops Center, at the location of the existing freestanding sign on the south side of Rt. 250, 28' from the right-of-way, in the grass island between MedExpress and Verizon. Motion: Mr. Stoner moved to forward the following recommendation to the Board of Zoning Appeals (BZA) regarding ARB-2018-36: Pantops Shopping Center Freestanding Sign with Electronic Message Board. The ARB has no objection to the electronic message sign as proposed. Mr. Binsted seconded the motion. The motion carried by a vote of 4:1. (Hancock No). AND Motion: Mr. Van Der Werf moved for approval of the Certificate of Appropriateness for ARB-2018-36: Pantops Shopping Center Freestanding Sign with Electronic Message Board subject to the following conditions. 1. Individual tenant panels shall require separate sign permits. 2. Each external light fixture shall emit less than 3,000 lumens. 3. A sample of the Poly-Armor material in the proposed color is required for review. Mr. Binsted seconded the motion. The motion carried by a vote of 3:2. (Wardell and Hancock voted no.) b. ARB-2017-142: WAWA Initial Site Plan - Initial Site Development Plan (TM/Parcels 032A0020000100, 032A00200001A1). Albemarle County Architectural Review Board Final Action Memo May 7, 2018 4 Proposal: To construct a fuel station with a 6,001 sf building, a 4,290 sf fuel pump canopy, and associated site improvements on 1.431 acres. Location: Northeast corner of Seminole Trail (Route 29) and Proffit Road (Route 649) Motion: Mr. Binsted moved to forward the recommendations outlined in the staff report for the Initial Site Plan for ARB-2017-142: WAWA Initial Site Plan to the Agent for the Site Review Committee, as follows. • Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and (5) and recommended conditions of initial plan approval: o Prior to Initial Plan approval the following items shall be resolved to the satisfaction of the ARB: 1. Revise the site layout to locate the building adjacent to the EC with a building front facing the EC. Alternatively, a revised layout that successfully integrates the building and canopy so that both structures maintain a presence on the EC will be considered. 2. Delineate the utility easements on the landscape plan (C-600) and the site & utility plan (C- 300). Increase planting area to ensure that there are no conflicts between the proposed plants and extant/proposed utilities/easements. 3. Reduce the dimensions of the fuel pump canopy footprint to establish a human scale that does not overpower the corridor, that reduces impacts on the surroundings, and that more closely meets the canopy standards. • Regarding recommendations on the plan as it relates to the guidelines: 1. Consider substituting native tree and shrub species for those exotic species found in the plant schedule. 2. Consider adding shrubbery to the exterior of the building. • Regarding conditions to be satisfied prior to issuance of a grading permit: None. • Regarding the final site plan submittal: 1. Submit architectural elevations and plans of the building and fuel pump canopy for review. Address the standards and criteria established in the Standards for Fuel Pump Canopies as outlined in Appendix B of the EC Design Guidelines. 2. Submit material samples for review. 3. The building and canopy architecture shall be compatible and shall be directly related. 4. Consider the frontality of the building and its fenestration. 5. Reduce the dimensions of the fuel pump canopy footprint to establish a human scale that does not overpower the corridor and that reduces impacts on the surroundings. 6. Revise the canopy to further reduce the size (mass and height), enclose the gable ends, and minimize the bright white, to reduce impacts on the surroundings. 7. Revise the site layout to locate the building adjacent to the EC with a building front facing the EC. Alternatively, a revised layout that successfully integrates the building and canopy so that both structures maintain a presence on the EC will be considered. 8. Revise the design to reduce the height of the stone veneer on the canopy piers to enhance human scale. 9. Orient the building and canopy parallel to the EC. Albemarle County Architectural Review Board Final Action Memo May 7, 2018 5 10. Relieve blankness on the north, south and west elevations by using architectural detail, supplemented with landscaping. 11. Provide manufacturer’s specifications for proposed window glazing and samples for final review. 12. Provide the standard glass note on the elevations: Window glass in the Entrance Corridors should meet the following criteria: Visible light transmittance (VLT) shall not drop below 40%. Visible light reflectance (VLR) shall not exceed 30%. 13. Revise the proposal so that both the canopy and the building maintain a presence on the EC. 14. Revise the plan to include dumpster elevations and details. Provide samples of the dumpster enclosure for review. 15. Relegate loading areas and mechanical equipment from the EC. 16. Provide a roof plan with equipment heights for review if any proposed mechanical equipment will be roof-mounted. 17. Provide the standard mechanical equipment note on the General Notes page (C-101) of the site plan set and on the architectural drawings: Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated. 18. Ensure that no footcandle values above 0.5 spill over from the property boundaries into public rights-of-way. In particular, show the footcandle reading at the property line in the vicinity of the light pole on the Profit Road side of the site. 19. Provide manufacturer’s specifications for all proposed light fixtures. 20. Revise the canopy design to eliminate glare. 21. Provide information to confirm that no illumination from the fuel pump canopy is emitted above the horizontal plane. 22. Show the maximum footcandle (fc) values on the photometric plan. Revise all notes accordingly. 23. Reduce illumination so that the maximum footcandle (fc) value does not exceed 20 fc. 24. Calculate the photometrics using an LLF of 1.0 for all fixtures. 25. Ensure that light color is consistent throughout the site. 26. Change the color of light models A4, B3, and B4 to dark brown, dark bronze, or black. 27. Ensure that the mounting heights of the freestanding pole lights includes the base and reduce the total height to a maximum of 20’ from grade. 28. Provide standard lighting note on the lighting plan (C-700) within the site plan set: Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one half footcandle. 29. Clarify the manufacturer listed in the luminaire schedule on the lighting plan (C-700) for D1. 30. Ensure that all LLF values in the luminaire schedule on the lighting plan (C-700) are all equal to 1.0. 31. Consider substituting native tree and shrub species for those exotic species found in the plant schedule. 32. Correct the illustration on C-600, which currently calls out the AR as ‘AB’. 33. Amend the plant schedule on the landscape plan (C-600) to reflect that the trees on the EC frontage will be planted at a minimum of 3.5 inches caliper. Albemarle County Architectural Review Board Final Action Memo May 7, 2018 6 34. Delineate the utility easements on the landscape plan (C-600) and the site & utility plan (C- 300). Increase planting area to ensure that there are no conflicts between the proposed plants and extant/proposed utilities/easements. 35. Extend the proposed tree plantings along the full lengths of the EC frontage. 36. Provide street trees the full length of the Proffit Road frontage, including the southwest corner of the site, increasing planting area as necessary to eliminate utility conflicts. 37. Provide one additional interior parking tree. 38. Provide a continuous row of shrubs along the Rt. 29 and Proffit Road frontages. 39. Provide trees and shrubs along the 5-space parking row near the northern entrance to the site. 40. Note that signage requires a separate application. Ground cover, shrubs and/or trees will be required to integrate the freestanding signs into the overall development. 41. Consider adding shrubbery to the exterior of the building. 42. Reduce the number of BNH and IV to below 10 and 25 respectively (or below 25% of typology totals) by introducing more plant variety. 43. Provided the standard plant health note on the landscape plan (C-600): All site plantings of trees and shrubs shall be allowed to reach, and be maintained at, mature height; the topping of trees is prohibited. Shrubs and trees shall be pruned minimally and only to support the overall health of the plant. 44. Revise the fuel pump canopy design to reflect a minimalist design. 45. Reduce the height of the fuel pump canopy to comply with the Standards for Fuel Pump Canopies as outlined in Appendix B of the EC Design Guidelines. 46. Further reduce the footprint of the canopy to more closely meet the canopy standards. Mr. Hancock seconded the motion. The motion carried by a vote of 3:2. (Stoner and Van Der Werf voted no.) OTHER BUSINESS a. Brookhill: Visibility from the EC After considering the information presented on the visibility of the proposed development, it was the consensus of the ARB that: 1) given the distance from the EC street, the review of the Brookhill Block 3 Ice Rink Initial Site Plan may be completed by staff, with ARB input at staff’s discretion, and 2) the need for ARB review of the other blocks will be determined after some of the development is constructed. Mr. Wardell recused himself from Flow Auto and left the meeting at 2:55 p.m. Vice Chair Binsted took over the meeting. b. Flow Auto: Light pole color After considering the proposal to use gray instead of bronze as the light pole color, it was the consensus of the ARB that bronze should be used for consistency along the corridor, as per the guidelines. a. Next ARB Meeting: May 21, 2018 ADJOURNMENT The meeting was adjourned at 3:01 p.m. to the next ARB meeting on Monday, May 21, 2018 in Room 241, Second Floor, County Office Building at 1:00 p.m.