The URL can be used to link to this page

Home My WebLink AboutSP201700016 Review Comments Special Use Permit 2018-01-301 Cameron Langille From:Cameron Langille Sent:Tuesday, January 30, 2018 6:40 PM To:'Rusty Coan'; Todd Burnett Subject:SP201700016 - Caliber Collision Special Use Permit - 3rd Review Attachments:SP201700016 VDOT Comment Letter 1-26-2018.pdf; SP201700016 VDH Comment Email 3rd Review 1-26-2018.pdf Good Evening Rusty & Todd, I have finished my review of the revised SP concept plans and it appears that all outstanding comments/issues have been addressed. Please see the attached review documents from VDH and VDOT. This application is now ready to go to the Planning Commission for a public hearing. I have coordinated with the clerk for the PC, and March 6th is the earliest available date for the public hearing. Please confirm that this date works for you. Staff will be recommending some conditions to the approval of the special use permit, and these will be included in the staff report to the Planning Commission and the Board of Supervisors for final approval. The exact language of each condition is reviewed and approved by the County Attorney prior to the public hearings. However, I wanted to give you a general idea of what the conditions will state. Some of these may be revised by the County Attorney and/or combined together. Recommended conditions will include the following: · The site will be developed in general conformity with the conceptual plan, especially for the following items: o limits of disturbance o building orientation o building mass, shape, and height o location of buildings and structures o location of parking areas o relation of buildings and parking to the street · All parts, materials and equipment shall be stored within an enclosed building. · No vehicle awaiting repair shall be located on any portion of the site so as to be visible from any public street or any residential property, and shall be limited to locations designated on the approved site plan. · All services shall be performed within an enclosed building. · No buildings in which services are performed shall be located closer than fifty (50) feet from any residential or agricultural district · Vehicles shall not be elevated anywhere on site. · Vehicles shall be displayed only in areas indicated for display shown on the Conceptual Plan dated 12/20/2018; Also, please be aware that ACSA, VDOT, and VDH have stated that the following requirements will need to be addressed prior to County approval of the final site plan. These won’t be conditions on the SP approval since they are standard requirements of the Zoning Ordinance for all site developments. I just wanted to put it on your radar: · VDOT approval of an Access Management Exception for the site entrance will be required prior to final site plan approval by the County. · ACSA approval of an ACSA Water Construction Plan will be required prior to final site plan approval by the County. · Compliance with the Virginia State Department of Health regarding septic system installation. VDH approval of a construction permit for the proposed septic system will be required prior to final site plan approval by the County. 2 Let me know if you have any questions about any of this. I look forward to hearing back from you regarding the March 6th Planning Commission date for the public hearing. -Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille@albemarle.org 1 Cameron Langille From:Kirtley, Joshua (VDH) <Joshua.Kirtley@vdh.virginia.gov> Sent:Friday, January 26, 2018 2:51 PM To:Cameron Langille Subject:RE: SP201700016 - Caliber Collision Special Use Permit Good afternoon, Cameron. I have reviewed the site and soil evaluation for the subject property and have spoken by phone with the designer, Mr. Brent Johnson. Despite being a very difficult and complex site, Mr. Johnson’s proposal appears to be allowable from a regulatory standpoint. Please note that the applicant has not submitted an application for a construction permit at this time. I simply reviewed the submitted site and soil evaluation to determine if the proposal was “feasible”. I will be working with the applicant and Mr. Johnson in the future in order to issue the construction permit that will allow for system installation. If you have any questions, please let me know. Josh Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Water Programs Thomas Jefferson Health District Office (434) 972-6288 From: Cameron Langille [mailto:blangille@albemarle.org] Sent: Wednesday, January 24, 2018 10:37 AM To: Kirtley, Joshua (VDH) <Joshua.Kirtley@vdh.virginia.gov> Subject: RE: SP201700016 - Caliber Collision Special Use Permit I understand, thanks for the update Josh. From: Kirtley, Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent: Wednesday, January 24, 2018 8:25 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SP201700016 - Caliber Collision Special Use Permit Cameron: I got the soils report. This one is going to be complicated from a septic system point of view… I’ll follow up by the end of the week with comments. 2 Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Water Programs Thomas Jefferson Health District Office (434) 972-6288 From: Cameron Langille [mailto:blangille@albemarle.org] Sent: Tuesday, January 23, 2018 5:17 PM To: Kirtley, Joshua (VDH) <Joshua.Kirtley@vdh.virginia.gov> Subject: RE: SP201700016 - Caliber Collision Special Use Permit Hi Josh, Yes, they will have to do both an initial and final site plan. The initial site plan will be sent to you since you are a member of the Site Review Committee (SRC). If you have comments on the initial that need to be addressed prior to final site plan approval, we will forward you a copy of the final site plan to review as well. Did you receive a copy of the soils evaluation report that I included with the revised concept plan that they submitted? I placed a copy of both in the VDH mailbox here back on the first week of January. I know you had comments on their first soils evaluation report and you asked for a more details one with the re-submittal. Let me know your thoughts. Cameron From: Kirtley, Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent: Tuesday, January 23, 2018 4:46 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SP201700016 - Caliber Collision Special Use Permit Thanks Cameron. Are they going to have to go through Site Plan review as well? Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Water Programs Thomas Jefferson Health District Office (434) 972-6288 From: Cameron Langille [mailto:blangille@albemarle.org] Sent: Tuesday, January 23, 2018 4:37 PM To: Kirtley, Joshua (VDH) <Joshua.Kirtley@vdh.virginia.gov> Subject: RE: SP201700016 - Caliber Collision Special Use Permit Hi Josh, Just following up on the status of the Health Department review of this special use permit application. I haven’t received any comments from VDH, please let me know if you think you will be able to send me your comments or approvals by Friday, January 26th. 3 Thanks, Cameron From: Cameron Langille Sent: Wednesday, January 03, 2018 6:16 PM To: Josh Kirtley <Joshua.kirtley@vdh.virginia.gov> Subject: SP201700016 - Caliber Collision Special Use Permit Hi Josh, I just wanted to let you know that the applicant has re-submitted revised concept drawings as well as an updated soils evaluation report for the proposed onsite septic system associated with this development proposal. I put a copy of the materials in the VDH inbox here at the County office building. Review comments or approvals are due by Friday, January 26th, 2018. Please let me know if you have any questions. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille@albemarle.org COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 December 1, 2017 Rusty Coan 4336 Marsh Ridge Carrollton, TX 75010 Rusty @crossdevelooment.net RE: SP201700016 Caliber Collision — Revised October 23, 2017 Dear Mr. Coan: County and State staff have reviewed your submittal with a revision date of October 23, 2017 for the above referenced special use permit application. We would be glad to meet with you to discuss any of the comments below. Comments from all reviewers are provided below. The major questions/issues that need to be addressed before moving forward to the Planning Commission are: • Additional information is needed on the feasibility of using a septic system on TMP 77-11F. If changes to the conceptual location of the septic system and drainfield are needed, the design of the site may be impacted such that it does not meet the Neighborhood Model or intrudes into environmental features that should be preserved. If a septic system cannot be installed, the applicant will need to provide information on how the development will connect to public sewer. • The proposed driveway location conflicts with VDOT's access management standards due to the offset location of an existing driveway on the opposite side of Avon Street. Please see the attached VDOT comments and letters included below. VDOT recommends mirroring (reversing) the locations of all proposed improvements shown on the concept plan. However, there appear to be alternatives that may not require redesigning the site. Please contact Planning Staff to discuss this further. Planning Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of the staff report. Comprehensive Plan This parcel measures 4.382 acres and is split zoned between the HC Highway Commercial (approximately 1.61 acres) and RA Rural Areas (approximately 2.77 acres) Zoning Districts. The primary land use designation of the property is Industrial in the Southern and Western Urban Neighborhoods Master Plan, which calls for uses such as manufacturing, storage, distribution, office and commercial activities related to industrial use and research and development. The secondary land use is as designated Parks and Green Systems, which calls for parks, playgrounds, play fields, greenways, trails, paths, recreational facilities and equipment, plazas, outdoor sitting areas, natural areas, preservation of stream buffers, floodplains and steep slopes adjacent to rivers and streams. The Parks and Green Systems Plan shows a greenway/trail and a pedestrian or multi -use path along Moore's Creek. A pedestrian or multi -use path is also shown the parcel frontage along Avon Street Extended. 1 Neighborhood Model Projects located within the Development Areas are typically reviewed for consistency with each of the Neighborhood Model Principles found in the Comprehensive Plan (see Objective 2 in the Development Areas chapter). Pedestrian Orientation This principle is met by providing new sidewalks along Avon Street Extended and by providing a supplemental sidewalk connection into the body shop main entrance and parking area, as shown in the Parks and Green Systems Plan. Mixture of Uses The body shop use will provide a mixture of uses along Avon Street Extended due to the proximity of the 5th Street Development retail center. Neighborhood Centers Not applicable to the request. The Master Plan calls for a regional retail center south and west of the subject property, which is already under construction (5th Street Development). The proposed use satisfies the land use goals called for on surrounding properties because the body shop is a supporting use surrounded by existing industrial uses. It will also provide employment opportunities to area residents. Mixture of Housing Types and Affordability Not applicable to the request due to the Industrial designation called for by the Master Plan. Interconnected Streets and Transportation Networks The concept plan shows a proposed shared access easement between TMP 07700-00-00-011FO and the adjacent Avon Motors property. The easement crosses into both properties. This principle is met; however, see additional comments later in this letter. Multimodal Transportation Opportunities This principle is met by providing additional sidewalks along the property frontage that will connect to the existing sidewalk south of the parcel along the west side of Avon Street Extended. This satisfies the Comprehensive Plan goals of providing pedestrian connections along Avon Street Extended. Parks, Recreational Amenities, and Open Space The concept plans demonstrate that the wooded portion of the property between Moore's Creek and the proposed development will be protected. This satisfies the Comprehensive Plan's goals of preserving sensitive resources such as water quality and biodiversity. As discussed by residents and CAC members during the Community Meeting, the Master Plan calls for a greenway/trail and a pedestrian or multi -use path along Moore's Creek. Please consider reserving for dedication to public use land near Moore's Creek for a potential future greenway or greenway trail. This will strengthen the application by also satisfying the Comprehensive Plan goals of providing recreational opportunities along Moore's Creek. Rev. 1: Comment addressed with the Note on Sheet 1 of the Concept Plan. Dan Mahon with Parks & Recreation has verified that the note will suffice should the County wish to acquire an easement or land dedication in the future. Buildings and Spaces of Human Scale It appears that three sides of the building will face Avon Street Extended. As noted in the ARB comments below, the proposal will be reviewed by the ARB at their October 20, 2017 meeting. A major element of the SP review is conformance with Entrance Corridor guidelines. The ARB staff will provide comments to help you meet Entrance Corridor guidelines. Rev. 1: Comment addressed. Please see ARB comments below for additional details that will be required to be addressed on the future site plan. Relegated Parking This principle is met with parking to the side of and behind the proposed building. Furthermore, the plans show a fence will be provided around the parking lot as an additional screening measure. Redevelopment This principle is not applicable. The property is currently undeveloped. Respecting Terrain and Careful Grading and Re -Grading of Terrain The concept plans demonstrate that the parking lot, stormwater management devices, and building will be located outside of the RA zoned area. The conceptual grading plan appears to demonstrate compliance with Section 18-21.7 (c) which requires a minimum 20' buffer for grading and construction between commercial and rural area zoning districts. However if the final design involves grading and construction within the 20' buffer you will need to request a special exception from the Board of Supervisors. This request may be made now or during the site plan process. The Health Department has expressed concern that soils on the property may not be suitable for a septic system and drainfield, particularly if both features will be located under the parking lot within the HC portion of the property. If a redesign is required, it may affect grading and the buffer. Please see comments later in this letter. Rev. 1: Comment not fully addressed. VDH cannot confirm that a septic system is viable in the HC Zoning District area shown on the Concept Plan based on the soils report provided by the applicant. Further study of the site is necessary in order for VDH to determine whether a septic system can be located in this area. Planning Staff cannot recommend approval of the SP until additional information is provided to VDH that demonstrates the soils can support a septic system within the HC zoned portion of the property. Clear Boundaries with the Rural Area This principle is not applicable. The property is located with the designated Development Areas. Community Meeting The meeting held on September 21, 2017 at Monticello High School during the 5th & Avon Community Advisory Committee satisfied the requirements for a community meeting as described in Section 33.4 of the Zoning Ordinance. Concerns were raised about lighting and screening. Site lighting will need to meet the County's lighting standards. Please see comments about screening and fencing later in this letter. The Planning Division also comments on the conceptual plan and other requirements of County Code. These comments are provided below. Conceptual Plan • Please add the word "Provided" to the Parking table on the conceptual plans. Rev. 1: Comment addressed. • Please state the full Tax Map Parcel number of the property, and provide the owner name and address on the concept drawings. Please include the most recent instrument with a recorded plat (deed book and page number). Rev. 1: Comment addressed. • Please state all applicable zoning overlay districts affecting the property on the concept plans. These include the EC- Entrance Corridor, the State Dam Break Inundation Zone, AIA —Airport Impact Overlay, FH — Flood Hazard Overlay, and the Steep Slopes — Preserved Overlay Districts. Rev. 1: Comment addressed. • On both concept plans, please show the limits of the Steep Slopes — Preserved Overlay Districts and state the source. Rev. 1: Comment addressed. • Please clarify the building height data on the conceptual plans. Does the "Maximum Building Height: 40"' mean the maximum building height permitted by Code? If so, this figure is incorrect because the maximum building height in the HC district is 65' according to Section 18-21.4 of the Zoning Ordinance. The minimum step back requirements for any story that begins above forty (40) feet in height or for each story above the third story, whichever is less, in height shall be as provided in section 18-4.20. Rev. 1: See Zoning comments below. Please amend the "Maximum Building Height" line in the Site Data table on Sheet 1 to state "Maximum Building Height Permitted: 65'." • As required by Section 18-32.7.9.7 of the Zoning Ordinance, commercial and industrial uses shall be screened from adjacent rural areas zoning districts. Please provide more details regarding the materials of the 6' opaque fence that will surround the HC portion of the property. Also, Section 18-32.7.9.7 (d) calls for fences used for screening purposes to be a minimum 6' in height, please consider a taller fence in order to address the concerns expressed by adjacent property owners regarding the views of the property during the winter months and at night. This will also help demonstrate compliance with Section 5.1.31 of the Zoning Ordinance regarding vehicles awaiting repair not being visible from residential properties and public streets. Rev. 1: Comment addressed. • The concept drawings do not identify the location and sizes of any loading spaces. Please be advised that the site plan will need to show loading spaces per Section 18-4.12.13 of the Zoning Ordinance. Rev. 1: Comment addressed, two loading spaces are now shown. • Please label the proposed shared access easement on the concept plans. Rev. 1: Comment addressed, shared access easement already exists, original comment made in error. • Please refer to VDOT comments regarding approval of an Access Management Exception for the proposed entrance onto Avon Street Extended. The proposed location may not meet VDOT standards for approval, which may alter the overall site layout. Please provide a note on the concept plans stating that "the entrance onto Avon Street Extended is subject to approval of an Access Management Exception by VDOT." Rev. 1: Comment not addressed, please see VDOT comments below. The Access Management Exception request has been denied by VDOT. VDOT recommends mirroring (reversing) the locations of all improvements shown on the concept plan so that the proposed entrance is on the southern property border as opposed to the north. However, there appear to be other alternatives to redesigning the site, which Plannine Staff can discuss with you further. • Please be advised that, following approval by the Board of Supervisors, an initial and final site plan application will need to be submitted, reviewed, and approved by the County in order to commence construction on the property following the Special Use Permit. Rev. 1: Comment addressed. • Regarding use of a septic system in the designated Development Areas, the applicant must provide additional information to County staff regarding the cost of constructing public sewer to the property in order to evaluate the Public Water and Sewer Evaluation request to allow an on-site septic system. Please provide an estimated cost to install a sewer line for public connection (not including ACSA connection fees) with the next submittal, which will be forwarded to the Director of Community Development for review. Rev. 1: Comment partially addressed. The Director of Community Development has approved the Public Water and Sewer Evaluation request, see attached. However, please see comments related to VDH approval of the proposed septic system and drainfields. If a septic system cannot be installed, the anolicant will need to demonstrate how the development will connect to public sewer. • As indicated by VDH, a soils evaluation should be conducted sooner rather than later. The Zoning Division has confirmed that onsite sewage systems and subsurface drainfields are defined as accessory uses incidental to the body shop. Section 18-3.1 requires accessory uses to be located upon land zoned to allow the primary use, building or structure. Staff cannot recommend approval of the SP without additional confirmation from VDH and the Engineering Division that an onsite sewage system and drainfield can be located within the HC zoned portion of the property. Please refer to VDH and Engineering comments below for additional information. Rev. 1: Comment not fully addressed. VDH cannot confirm that a septic system is viable in the HC Zoning District area shown on the Concept Plan based on the soils report provided by the applicant. Further study of the site is necessary in order for VDH to determine whether a septic system and drainfield can be located in the area identified on the concept plan. If the project is dependent on installation of a private septic system instead of connecting to public sewer, Planning Staff cannot recommend approval of the SP until VDH verifies that the applicant has demonstrated that the soils are capable of supporting a septic system within the HC zoned portion of the property. Per Engineering comments below, if connecting to public sewer is a viable option for the applicant to proceed with this project, please demonstrate on the Concept Plan how public sewer lines will be I extended to the property. ACSA will need to review the proposed extension before Planning Staff can recommend approval of the SP. • New Comment 1st Revision: The concept plan shows that 23 customer/public parking spaces are required, but only 22 are provided. Please amend the concept plan so that the minimum number of spaces are provided based on Section 4.12.6. • New Comment 15` Revision: Please amend the rear and side building setbacks listed in the Site Data table on Sheet 1, as requested in the Zoning comments below. Please do not change the front building setbacks as stated in the Site Data table, they are currently correct. Planning - Architectectural Review — Margaret Maliszewski, 434-296-5832, ext. 3276, mmaliszewski@albemarle.org 1. At its meeting on November 6, 2017, the ARB expressed no objection to the request for the special use permit based on the revised drawings reviewed on November 6, 2017. 2. The ARB also noted the following expectations for the future site plan submittal: a. Secondary planting will be required to screen equipment. b. The sidewalk along the entrance elevation should connect to the sidewalk along Avon Street. Planning — Transportation — Kevin McDermott, 434-296-5832, ext. 3414, kmcdermott@albemarle.org 1. No comments or objections. Fire/Rescue — Shawn Maddox, smaddox@albemarle.org 1. Fire Rescue has no objections to this Special Use Permit. Zoning — Ron Higgins, 434-296-5832, ext. 3225, rhiggins@albemarle.org 1. Please correct the Site Data on the cover sheet of the conceptual site plan dated 10/23/2017 as follows: Setbacks: 50' Rear (adjacent to RA) 35' Rear (in RA) 0' Sides (in HC adjacent to HC) 25' Sides (in RA) Maximum Building Height (in HC): 65' Engineering — Frank Pohl, 434-296-5832, ext. 7914, fpohl@albemarle.org 1. No objection pending approval from VDH. Applicant may choose to include the offsite sanitary sewer as an option on this plan. If shown, offsite easements may be required. Virginia Department of Health —Joshua Kirtley, joshua.kirtlev@vdh.virginia.gov 1. As indicated in a letter from Brent Johnson dated 10/25/2017, the site contains "fill material". The letter goes on to indicate that it is not possible to confirm that an onsite sewage disposal system is viable for the subject property without further study. Based upon my understanding of the work that has been completed to date for the property, I cannot recommend approval at this time. Please inform the applicant that further testing/evaluation will be required in order to confirm whether or not an onsite sewage disposal system can be permitted. VDOT — Adam Moore, 434-422-9782, adam.moore@vdot.virginia.gov 1. The required Access Management exception request for entrance spacing has been denied; please see our 17 November 2017 letter. 2. The Department recommends mirroring the site so that the entrance can be moved to the south which will likely achieve the required entrance spacing, no longer needing an approved exception. If you have questions please feel free to contact me at (434) 422-9782. 5 Albemarle County Service Authority (ACSA) — Alex Morrison, amorrison@serviceauthority.org 1. No comments or approvals have been received from ACSA for the first revision of the SP application. Any comments or approvals from ACSA will be forwarded to the applicant upon receipt. Action after Receipt of Comments Staff recommends that you make the changes indicated in this letter and resubmit prior to a requesting a Planning Commission public hearing. Please contact us to discuss how the outstanding comments can be addressed. After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. There is a $1,075.00 fee for each additional resubmittal. The resubmittal date schedule is provided for your convenience. If you choose to go to the Planning Commission's next hearing, please be advised that the outstanding issues will prevent staff from making a recommendation for approval. Notification and Advertisement Fees Prior to scheduling a public hearing with the Planning Commission, payment of the following fees for newspaper advertisements and notification of adjoining owners are required: $406.00 Cost for newspaper advertisement $215.00 Cost for notification of adjoining owners (minimum $200 + actual postage/$1 per owner after 50 adjoining owners) $621.00 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing is needed: $406.00 Additional amount due prior to Board of Supervisors public hearing $1,027.00 Total amount for all notifications Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the some time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Please contact me if you have questions. I can be reached at blangille@albemarle.org or 434-296-5832, ext. 3432. Sincerely, CC: Ludwig Kuttner Destiny of Lynchburg LLC P.O. Box 359 Keene, VA 22946 Cameron Langille Ikuttner@hampshireinvest.com Senior Planner Planning Division Enclosed: Action After Receipt of Comment Letter Resubmittal Form Public Water/Sewer Connection Evaluation Form 0 DEPARTMENT OF COMMUNITY DEVELOPMENT ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the too of vour materials. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit/request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and/or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. By no later than twenty-one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty-two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. FOR OFFICE USE ONLY SP # Fee Amount $ Date Paid By who? Receipt # Ck# By: 01F A Resubmittal of information for kYi Special Use Permit PROJECT NUMBER THAT HAS BEEN ASSIGNED: Owner/Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff Signature of Owner, Contract Purchaser Date Print Name Daytime phone number of Signatory FEES to be paid after application County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/2/2015 Page 1 of 1 For original Special Use Permit fee of $1,075 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 For original Special Use Permit fee of $2,000 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/2/2015 Page 1 of 1 CALIBER COLLISION PROaECT (AVON ST EXT) etsk-%,� PARCEL ID: 07700-00-00-011FO COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, Room 227 Charlottesville, Virginia 22902-4596 Phone 434 296-6832 Fax 434 972-426 PUBLIC WATER / SEWER CONNECTION EVALUATION THIS SECTION IS TO BE COMPLETED BY THE ALBEMARLE COUNTY SERVICE AUTHORITY ENGINEERING DIVISION n t 1. Distance to public water connection. a 5 2. Access across adjoining progeny will /will not be required: US,0 nok- Liocalc� i„ UST ROW_ 3. Distance to public sewer connection: -+5 4. Access across adjoining property will / will not be required: ' I1"•t & n - SIGNATURE: /41cxAn&r"5.- (Y"Qry,t ra n,K is?s[' 4 Ctcck rel uifdi A.C.S.A. y tat7c. of 6no,n>a6 b99i 1t C4WM THIS SECTION IS TO BE COMPLETED BY THE PROPERTY OWNER, 1. Provide contractor's written estimates. SEE ATTACHED. 2. Estimated cost to install a well and associated electrical and plumbing equipment: NA 3. Estimated cost to install a water line for public connection (do not include ACSA fees): NA 4. Estimated cost to install a septic system: $11,80D.00 " ryOla"td \ aISt•-VittAVIc.c cc PWWue& afo , 5. Estimated cost to install a sewer line for public connection: NOT FEASIBLE • NEAREST SEWER LIM LOCATED -DOWN A 100+ FT PROTECTED SLOPE, Atte ON THE OTAMR SIDE OF MOORS$ cREEFC. THIS SECTION IS TO BE COMPLETED BY THE AGENT Connection to public wa;,r'/ will not be Connection to public sewer will /will not be Signatum: b119me Public Sanitary Sewer Improvements Cost Estimate Caliber Collision, Albemarle County, VA Sanitary Sewer , Quant' _ _ Unit Cost Unit l Totals sPVC- m35 460 ALF` �._-----------------------�.__--------_-___------ ---------M-_ _--_--_-- --_-_��' $37.00 $17,020 Clean outs ,--------- �..-.-----=------h----�..------------------------ ----------_—__—_____--_--- ' i0 $750.00 i $7,500 Each Manhole P.C. with cover j ----------------f________-_µ_, _—_-- -__ $28_000-_,._-_-__-- _______ _ ---------,-_..__—__ Sewer force main (4° ---� - -- -------------- min diameters � 70 ILF _" _ ------------- $40.00 ' Conn--�_—__ .__►�_----------� ------------------- 00 ect to ex+sting manhole ; -'-�------=-------_�_—__ -- 1 Each _----- $4,500.00 l $4,500 Creek Crossin-------- 1----- ------------------ 1�------------- --- s - ,Lump sum ; 1.5 000.00 l----___�-- Pump station --- ----- ------------+-----=---------f----------__ $ 15,000 M -------------- 1 :Lump Sum l $_50,000.00 1 _-- Stone Bedding ----- __________ 50,000 #r-850 Tons— t_------------------------------ $35.00 $29,750 Total Onsite Sanitary Sewer , "Premium due to steep slope installation condition $154,570 Cameron Langille From: Margaret Maliszewski Sent: Tuesday, November 07, 2017 5:22 PM To: Cameron Langille Subject: Caliber Collision Here is the action from yesterday's work session: ARB -2017-90: Caliber Collision — Special Use Permit Conceptual/Advisory Review (TM/P 077000000011170) Motion: Mr. Binsted made a motion that the ARB forward the following recommendation to the Planning Commission regarding ARB -2017-90: Caliber Collision — Conceptual Review. The ARB has no objection to the request for the Special Use Permit based on the revised drawings reviewed on November 6, 2017. Mr. Van Der Werf seconded the motion. The motion passed by a vote of 5:0. The ARB also offered the following comments for the future site plan: 1. Secondary planting will be required to screen equipment. 2. The sidewalk along the entrance elevation should connect to the sidewalk along Avon Street. Margaret Maliszewski, Chief of Planning/Resource Management Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper, Virginia 22701 Charles A. Kilpatrick, P.E. Commissioner November 17, 2017 Rusty Coan, P.E. Cross Development 4336 Marsh Ridge Carrollton, TX 75010 Re: Caliber Collision Access Management Exception Request Dear Mr. Coan: We have reviewed the above referenced AM -E dated November 6, 2017 and at this time Residency staff does not support the exception based on the amount of conflicting left turns at the offset opposing commercial entrance. The Department recommends mirroring the site so that the entrance can be moved to the south which will likely achieve required entrance spacing, no longer needing an approved exception. If you have any questions please feel free to contact me directly at (434)422-9782. Sincerely, A"i ( ap-1 Adam J. P.E. Assistant Resident Engineer - Land Use VDOT Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING Charles A. Kilpatrick, P.E. Commissioner COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper Virginia 22701 November 28, 2017 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Cameron Langille Re: Caliber Collision - Special Use Permit SP -2017-00016 Review #2 Dear Mr. Langille: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Freeland & Kauffman, Inc., dated 23 October 2017, and offers the following comments: I. The required Access Management exception request for entrance spacing has been denied; please see our 17 November 2017 letter. 2. The Department recommends mirroring the site so that the entrance can be moved to the south which will likely achieve the required entrance spacing, no longer needing an approved exception. Please provide two copies of the revised plan along with a comment response letter. If further information is desired, please contact Justin Deel at 434-422-9894. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, oiblv� 1qx1C-1 Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING ��pti.4lRnjq �'IRGSD}L� COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 October 6, 2017 (Revised October 9. 201 Rusty Coan 4336 Marsh Ridge Carrollton, TX 75010 Rustvl@crossdevelooment.net RE: SP201700016 Caliber Collision Dear Mr. Coan: Fax (434) 972-4126 County and State staff have reviewed your initial submittal for the request to construct a body shop on Tax Map Parcel (TMP) 07700-00-00-011F0. The subject parcel is located on the west side of State Route 742 (Avon Street Extended) abutting the property located at 1570 Avon Street Extended to the north. Comments from all reviewers are provided below. The major questions/issues that need to be addressed before moving forward to the Planning Commission are: • Feasibility of using a septic system due to the soils located in this area of the County. If changes to the conceptual location of a septic system are needed, the design of the site may be impacted such that it does not meet the Neighborhood Model or intrudes into environmental features that should be preserved. • Creating a new driveway as shown may pose an issue from an access management standpoint due to the offset location of an existing driveway on the opposite side of Avon Street. Planning Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of the staff report. Comprehensive Plan This parcel measures 4.382 acres and is split zoned between the HC Highway Commercial (approximately 1.61 acres) and RA Rural Areas (approximately 2.77 acres) Zoning Districts. The primary land use designation of the property is Industrial in the Southern and Western Urban Neighborhoods Master Plan, which calls for uses such as manufacturing, storage, distribution, office and commercial activities related to industrial use and research and development. The secondary land use is as designated Parks and Green Systems, which calls for parks, playgrounds, play fields, greenways, trails, paths, recreational facilities and equipment, plazas, outdoor sitting areas, natural areas, preservation of stream buffers, floodplains and steep slopes adjacent to rivers and streams. The Parks and Green Systems Plan shows a greenway/trail and a pedestrian or multi -use path along Moore's Creek. A pedestrian or multi -use path is also shown the parcel frontage along Avon Street Extended. Neighborhood Model Projects located within the Development Areas are typically reviewed for consistency with each of the Neighborhood Model Principles found in the Comprehensive Plan (see Objective 2 in the Development Areas chapter). 1 Pedestrian Orientation This principle is met by providing new sidewalks along Avon Street Extended and by providing a supplemental sidewalk connection into the body shop main entrance and parking area, as shown in the Parks and Green Systems Plan. Mixture of Uses The body shop use will provide a mixture of uses along Avon Street Extended due to the proximity of the 5" Street Development retail center. Neiehborhood Centers Not applicable to the request. The Master Plan calls for a regional retail center south and west of the subject property, which is already under construction (St" Street Development). The proposed use satisfies the land use goals called for on surrounding properties because the body shop is a supporting use surrounded by existing industrial uses. It will also provide employment opportunities to area residents. Mixture of Housing Types and Affordability Not applicable to the request due to the Industrial designation called for by the Master Plan. Interconnected Streets and Transportation Networks The concept plan shows a proposed shared access easement between TMP 07700-00-00-011FO and the adjacent Avon Motors property. The easement crosses into both properties. This principle is met; however, see additional comments later in this letter. Multimodal Transportation Opportunities This principle is met by providing additional sidewalks along the property frontage that will connect to the existing sidewalk south of the parcel along the west side of Avon Street Extended. This satisfies the Comprehensive Plan goals of providing pedestrian connections along Avon Street Extended. Parks, Recreational Amenities, and Open Space The concept plans demonstrate that the wooded portion of the property between Moore's Creek and the proposed development will be protected. This satisfies the Comprehensive Plan's goals of preserving sensitive resources such as water quality and biodiversity. As discussed by residents and CAC members during the Community Meeting, the Master Plan calls for a greenway/trail and a pedestrian or multi -use path along Moore's Creek. Please consider reserving for dedication to public use land near Moore's Creek for a potential future greenway or greenway trail. This will strengthen the application by also satisfying the Comprehensive Plan goals of providing recreational opportunities along Moore's Creek. Buildings and Spaces of Human Scale It appears that three sides of the building will face Avon Street Extended. As noted in the ARB comments below, the proposal will be reviewed by the ARB at their October 20, 2017 meeting. A major element of the SP review is conformance with Entrance Corridor guidelines. The ARB staff will provide comments to help you meet Entrance Corridor guidelines. Relegated Parking This principle is met with parking to the side of and behind the proposed building. Furthermore, the plans show a fence will be provided around the parking lot as an additional screening measure. Redevelopment This principle is not applicable. The property is currently undeveloped. Respecting Terrain and Careful Grading and Re -Grading of Terrain The concept plans demonstrate that the parking lot, stormwater management devices, and building will be located outside of the RA zoned area. The conceptual grading plan appears to demonstrate compliance with 2 Section 18-21.7 (c) which requires a minimum 20' buffer for grading and construction between commercial and rural area zoning districts. However if the final design involves grading and construction within the 20' buffer you will need to request a special exception from the Board of Supervisors. This request may be made now or during the site plan process. The Health Department has expressed concern that soils on the property may not be suitable for a septic system and drainfield, particularly if both features will be located under the parking lot within the HC portion of the property. If a redesign is required, it may affect grading and the buffer. Please see comments later in this letter. Clear Boundaries with the Rural Area This principle is not applicable. The property is located with the designated Development Areas. Community Meeting The meeting held on September 21, 2017 at Monticello High School during the 5t" & Avon Community Advisory Committee satisfied the requirements for a community meeting as described in Section 33.4 of the Zoning Ordinance. Concerns were raised about lighting and screening. Site lighting will need to meet the County's lighting standards. Please see comments about screening and fencing later in this letter. The Planning Division also comments on the conceptual plan and other requirements of County Code. These comments are provided below. Conceptual Plan • Please add the word "Provided" to the Parking table on the conceptual plans. • Please state the full Tax Map Parcel number of the property, and provide the owner name and address on the concept drawings. Please include the most recent instrument with a recorded plat (deed book and page number). • Please state all applicable zoning overlay districts affecting the property on the concept plans. These include the EC- Entrance Corridor, the State Dam Break Inundation Zone, AIA — Airport Impact Overlay, FH — Flood Hazard Overlay, and the Steep Slopes — Preserved Overlay Districts. • On both concept plans, please show the limits of the Steep Slopes — Managed Overlay Districts and state the source. • Please clarify the building height data on the conceptual plans. Does the "Maximum Building Height: 40"' mean the maximum building height permitted by Code? If so, this figure is incorrect because the maximum building height in the HC district is 65' according to Section 18-21.4 of the Zoning Ordinance. The minimum step back requirements for any story that begins above forty (40) feet in height or for each story above the third story, whichever is less, in height shall be as provided in section 18-4.20. • As required by Section 18-32.7.9.7 of the Zoning Ordinance, commercial and industrial uses shall be screened from adjacent rural areas zoning districts. Please provide more details regarding the materials of the 6' opaque fence that will surround the HC portion of the property. Also, Section 18-32.7.9.7 (d) calls for fences used for screening purposes to be a minimum 6' in height, please consider a taller fence in order to address the concerns expressed by adjacent property owners regarding the views of the property during the winter months and at night. This will also help demonstrate compliance with Section 5.1.31 of the Zoning Ordinance regarding vehicles awaiting repair not being visible from residential properties and public streets. • The concept drawings do not identify the location and sizes of any loading spaces. Please be advised that the site plan will need to show loading spaces per Section 18-4.12.13 of the Zoning Ordinance. 3 • Please label the proposed shared access easement on the concept plans. • Please refer to VDOT comments regarding approval of an Access Management Exception for the proposed entrance onto Avon Street Extended. The proposed location may not meet VDOT standards for approval, which may alter the overall site layout. Please provide a note on the concept plans stating that "the entrance onto Avon Street Extended is subject to approval of an Access Management Exception by VDOT." • Please be advised that, following approval by the Board of Supervisors, an initial and final site plan application will need to be submitted, reviewed, and approved by the County in order to commence construction on the property following the Special Use Permit. • Regarding use of a septic system in the designated Development Areas, the applicant must provide additional information to County staff regarding the cost of constructing public sewer to the property in order to evaluate the Public Water and Sewer Evaluation request to allow an on-site septic system. Please provide an estimated cost to install a sewer line for public connection (not including ACSA connection fees) with the next submittal, which will be forwarded to the Director of Community Development for review. • As indicated by VDH, a soils evaluation should be conducted sooner rather than later. The Zoning Division has confirmed that onsite sewage systems and subsurface drainfields are defined as accessory uses incidental to the body shop. Section 18-3.1 requires accessory uses to be located upon land zoned to allow the primary use, building or structure. Staff cannot recommend approval of the SP without additional confirmation from VDH and the Engineering Division that an onsite sewage system and drainfield can be located within the HC zoned portion of the property. Please refer to VDH and Engineering comments below for additional information. Planning - Arch itectectu ra I Review — Margaret Maliszewski, 434-296-5832, ext. 3276, mmaliszewski@albemarle.org 1. This proposal will be reviewed by the ARB at their October 16 meeting. Comments will be provided after the meeting. Plannine — Transoortation — Kevin McDermott. 434-296-5832. ext. 3414. kmcdermott0albemarle.or 1. As discussed in VDOT comments below, creating anew driveway as shown may pose an issue from an access management standpoint due to the offset location of an existing driveway on the opposite side of Avon Street. Please provide further evaluation of proposed vehicular movements at the new entrance in order to demonstrate that the driveway location can be approved by VDOT during the site plan phase. 2. The Turn Lane Warrant Analysis and Access Management Exception (AME) request prepared by Ramey Kemp & Associates recommends a northbound left turn lane into the property. Please show this on the next submittal. Staff recommends consulting further with VDOT to ensure that installation of the turn lane is acceptable and possible based on the width of Avon Street Extended. Fire/Rescue — Robbie Gilmer, 434-296-5833, rgilmer@albemarle.org 1. Based on SP dated 8/21/17. Fire Rescue has no objections or comments for the SP. Zoning — Ron Higgins, 434-296-5832, ext. 3225, rhiggins@albemarle.org 1. No comments or objections. Inspections — Michael Dellinger, 434-972-4179, ext. 3228, mdellinger@albemarle.org 1. Please be advised that full stamped plans will be required for building permit submission. Engineering — Frank Pohl, 434-296-5832, ext. 7914, fpohl@albemarle.org 1. Show critical slopes on application plan. 2. Show where drainfield is proposed on application plan. Virginia Department of Health —Joshua Kirtley, ioshua.kirtiey@vdh.virginia.gov 11 I recommend that the applicant consult with a licensed PE and soil evaluator to determine what options the property as in terms of an onsite sewage disposal system. Once completed, the consultant will submit a preliminary report to your office outlining the available soils and indicating the proposed water use. Once received, please forward to my office for review and comment. The location of the proposed sewage disposal system will be critical moving forward, hence the reason for determining its location now. VDOT — Adam Moore, 434-422-9782, adam.moore@vdot.virginia.gov 1. Please see attached letter dated October 3, 2017 for VDOT comments related to the SP plan. Please see attached letter dated September 25, 2017 for VDOT comments related to the Access Management Exception request. Albemarle County Service Authority (ACSA) — Alex Morrison, amorrison@serviceauthority.org 1. 1 am recommending approval of the SP. My only comment is that the installation of a fire hydrant may be required during site development to meet the current fire code spacing requirements. Rivanna Water and Sewer Authority (RWSA) — Victoria Fort, vfort@rivanna.org 1. No comments received from RWSA as of October 6, 2017. Any comments will be forwarded to the applicant upon receipt. Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form (or just call me to schedule a time to sit down together). There is no fee for the first resubmittal. The resubmittal date schedule is provided for your convenience. Notification and Advertisement Fees Prior to scheduling a public hearing with the Planning Commission, payment of the following fees for newspaper advertisements and notification of adjoining owners are required: $406.00 Cost for newspaper advertisement $215.00 Cost for notification of adjoining owners (minimum $200 + actual postage/$1 per owner after 50 adjoining owners) $621.00 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing is needed: $406.00 Additional amount due prior to Board of Supervisors public hearing $1,027.00 Total amount for all notifications Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the some time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Feel free to contact me if you have questions. I can be reached at blangille@albemarle.org or 434-296-5832, ext. 3432. Sincerely, i CC: Ludwig Kuttner Destiny of Lynchburg LLC i, P.O. Box 359 Keene, VA 22946 Cameron Langille Ikuttner@hampshireinvest.com Senior Planner Planning Division Enclosed: Action After Receipt of Comment Letter Resubmittal Form 5 COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper, Virgrnia 22701 Charles A. Kilpatrick, P.E. Commissioner September 25, 2017 Rusty Coan, P.E. Cross Development 4336 Marsh Ridge Carrollton, TX 75010 Re: Caliber Collision Access Management Exception Request Dear Mr. Coan: We have reviewed the above referenced AM -E dated August 18, 2017 and have the following comments: 1. There appears to be an entrance on the opposite side of Avon Street that is offset from the proposed entrance to Caliber Collision. The conflicting lefts that this entrance would create could create a safety concern. Please add to your analysis an evaluation of these movements. Please provide a revised AM -E or if the exception is no longer desired, a site layout that meets current access management standards. Sincerely, r I 4�- Adam J. Moore, P.E. Assistant Resident Engineer — Land Use VDOT Charlottesville Residency Charles A. Kilpatrick, P.E. Commissioner COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper Virginla 2'76' October 3, 2017 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Cameron Langille Re: Caliber Collision — Special Use Permit SP -2017-00016 Review #1 Dear Mr. Langille: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Freeland & Kauffman, Inc., dated 17 August 2017, and offers the following comments: 1. There is an existing entrance on the adjacent parcel that does not meet the minimum entrance spacing (335') for a 45 mph Collector road. An Access Management Exception is required. Please see our letter, dated 25 September 2017, regarding this matter. This and all other entrances in proximity to the proposed entrance must be shown on the Site Plan. 2. Turn lane warrants must be included on the Site Plan, and if required turn lanes must be provided. See Appendix F of the Road Design Manual for turn lane warrants and required geometry. 3. Intersection sight distances must be shown on the Site Plan and profiles provided. 4. Entrance geometry must be provided on the Site Plan. Note that the minimum radius for a commercial entrance without a separate truck access is 42 feet. 5. Note that the final site plan must show conformance with the VDOT Road Design Manual Appendices B(1) and F, as well as any other applicable standards, regulations or other requirements. Please provide two copies of the revised plan along with a comment response letter. If further information is desired, please contact Justin Deel at 434-422-9894. VirginiaDOT.org WE KEEP VIRGINIA MOVING October 3, 2017 Cameron Langille Page 2 A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, 6kw— l A "I . AA-," Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING DEPARTMENT OF COMMUNITY DEVELOPMENT F-1%11[0 iLIr_12l4:4:4X :1[2&Q&die]AI►IFilailk 11a4:11a14.1 Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the top of your materials. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit/request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and/or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. By no later than twenty-one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty-two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. 7 FEE SCHEDULE FOR ZONING APPLICATIONS A. For a special use permit: 1. Additional lots under section 10.5.2.1; application and first resubmission Fee.................................................................................................................................$1,000.00 Each additional resubmittal..............................................................................................$500.00 2. Public utilities; application and first resubmission Fee.................................................................................................................................$1,000.00 Each additional resubmittal..............................................................................................$500.00 3. Day care center; application and first resubmission Fee.................................................................................................................................$1,000.00 Each additional resubmittal..............................................................................................$500.00 4. Home occupation Class B; application and first resubmission Fee.................................................................................................................................$1,000.00 Each additional resubmittal..............................................................................................$500.00 5. 5. Amend existing special use permit; application and first resubmission Fee.................................................................................................................................$1,000.00 Each additional resubmittal..............................................................................................$500.00 6. Extend existing special use permit; application and first resubmission Fee.................................................................................................................................$1,000.00 Each additional resubmittal..............................................................................................$500.00 7. All other special use permits; application and first resubmission Fee.................................................................................................................................$2,000.00 Each additional resubmittal.......................................................................................... $1,000.00 8. Deferral of scheduled public hearing at applicant's request Fee....................................................................................................................................$180.00 B. For amendment to text of zoning ordinance: Fee.........................................................................................................................................$1000.00 C. Amendment to the zoning map: 1. Less than 50 acres; application and first resubmission Fee.................................................................................................................................$2,500.00 2. Less than 50 acres; each additional resubmission Fee.................................................................................................................................$1,250.00 3. 50 acres or greater; application and first resubmission Fee.................................................................................................................................$3,500.00 4. 50 acres or greater; each additional resubmission Fee.................................................................................................................................$1,750.00 5. Deferral of scheduled public hearing at applicant's request Fee....................................................................................................................................$180.00 D. Board of Zoning Appeals: 1. Request for a variance or sign special use permit Fee....................................................................................................................................$500.00 2. For other appeals to the board of zoning appeals (including appeals of zoning administrator's decision) — Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00 N. Required notice: 1. Preparing and mailing or delivering up to fifty (50) notices: Fee....................................................................................................................................$200.00 plus the actual cost of first class postage 2. Preparing and mailing or delivering, per notice more than fifty (50): Fee........................................................................................................................................$1.00 plus the actual cost of first class postage 3. Published notice: Fee......................................................................................................................................Actual cost FOR OFFICE USE ONLY SP # Fee Amount $ Date Paid By who? Receipt # Ck# Bv: OF / L Resubmittal of information for k» CV � 1 T T T • i Special use Permit �— PROJECT NUMBER THAT HAS BEEN ASSIGNED: Owner/Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff Signature of Owner, Contract Purchaser Date Print Name Daytime phone number of Signatory FEES to be paid after application County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/2/2015 Page 1 of 1 For original Special Use Permit fee of $1,075 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 For original Special Use Permit fee of $2,000 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/2/2015 Page 1 of 1 *Public hearing dates have been set by the Planning Commission; however, if due to unforeseen circumstances the Planning Commission is unable to meet on this date, your project will be moved to the closest available agenda date. 2017 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Resubmittal Dates Comments to applicant Payment Due for Public for decision on whether Hearing Legal Ad to proceed to Public Hearing Planning Commission Public Hearing No sooner than* COB Auditorium Monday Friday Monday Tuesday Nov 07 2016 Dec 09 2016 Dec 19 2016 Jan 10 Nov 21 2016 Dec 23 2016 Jan 09 Jan 31 Dec 05 2016 Jan 06 Jan 16 Feb 07 Dec 19 2016 Jan 20 Jan 30 Feb 21 Tue Jan 03 Feb 03 Feb 13 Mar 07 Tue Jan 17 Feb 17 Feb 27 Mar 21 Feb 06 Mar 10 Mar 13 Apr 04 Tue Feb 21 Mar 24 Mar 27 Apr 18 Mar 06 Apr 07 Apr 10 May 02 Mar 20 Apr 21 May 01 May 23 Apr 03 May 05 May 22 Jun 13 Apr 17 May 19 May 22 Jun 13 May 01 Jun 02 Jun 05 Jun 27 May 15 Jun 16 Jun 19 Jul 11 Jun 05 Jul 07 Jul 17 Aug 08 Jun 19 Jul 21 Jul 31 Aug 22 Jul 03 Aug 04 Aug 14 Sep 05 Jul 17 Aug 18 Tue Sep 05 Sep 26 Aug 07 Sep 08 Sep 18 Oct 10 Aug 21 Sep 22 Oct 02 Oct 24 Tue Sep 05 Oct 06 Oct 16 Nov 07 Sep 18 Oct 20 Oct 23 Nov 14 Oct 02 Nov 03 Nov 13 Dec 05 Oct 16 Nov 17 Nov 27 Dec 19 Oct 30 Dec 01 Jan 02 2018 Jan 23 2018 Nov 13 Dec 15 Jan 08 2018 Jan 30 2018 Dec 18 Jan 19 2018 Jan 29 2018 Feb 20 2018 Tue Dec 26 Jan 26 2018 Jan 29 2018 Feb 20 2018 Tue Jan 02 2018 Feb 02 2018 Feb 12 2018 Mar 06 2018 Tue Jan 16 2018 Feb 16 2018 Feb 26 2018 Mar 20 2018 Bold italics = submittal/meeting day is different due to a holiday. Dates with shaded background are not 2017. 2018 dates are tentative. *Public hearing dates have been set by the Planning Commission; however, if due to unforeseen circumstances the Planning Commission is unable to meet on this date, your project will be moved to the closest available agenda date. Charles A. Kilpatrick, P.E. Commissioner COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper Virginla 2'76' October 3, 2017 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Cameron Langille Re: Caliber Collision — Special Use Permit SP -2017-00016 Review #1 Dear Mr. Langille: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Freeland & Kauffman, Inc., dated 17 August 2017, and offers the following comments: 1. There is an existing entrance on the adjacent parcel that does not meet the minimum entrance spacing (335') for a 45 mph Collector road. An Access Management Exception is required. Please see our letter, dated 25 September 2017, regarding this matter. This and all other entrances in proximity to the proposed entrance must be shown on the Site Plan. 2. Turn lane warrants must be included on the Site Plan, and if required turn lanes must be provided. See Appendix F of the Road Design Manual for turn lane warrants and required geometry. 3. Intersection sight distances must be shown on the Site Plan and profiles provided. 4. Entrance geometry must be provided on the Site Plan. Note that the minimum radius for a commercial entrance without a separate truck access is 42 feet. 5. Note that the final site plan must show conformance with the VDOT Road Design Manual Appendices B(1) and F, as well as any other applicable standards, regulations or other requirements. Please provide two copies of the revised plan along with a comment response letter. If further information is desired, please contact Justin Deel at 434-422-9894. VirginiaDOT.org WE KEEP VIRGINIA MOVING October 3, 2017 Cameron Langille Page 2 A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, 6kw— l A "I . AA-," Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper, Virgrnia 22701 Charles A. Kilpatrick, P.E. Commissioner September 25, 2017 Rusty Coan, P.E. Cross Development 4336 Marsh Ridge Carrollton, TX 75010 Re: Caliber Collision Access Management Exception Request Dear Mr. Coan: We have reviewed the above referenced AM -E dated August 18, 2017 and have the following comments: 1. There appears to be an entrance on the opposite side of Avon Street that is offset from the proposed entrance to Caliber Collision. The conflicting lefts that this entrance would create could create a safety concern. Please add to your analysis an evaluation of these movements. Please provide a revised AM -E or if the exception is no longer desired, a site layout that meets current access management standards. Sincerely, r I 4�- Adam J. Moore, P.E. Assistant Resident Engineer — Land Use VDOT Charlottesville Residency Cameron Langille From: Cameron Langille Sent: Friday, September 15, 2017 4:36 PM To: 'Kirtley, Joshua (VDH)' Subject: RE: SP201700016 - Caliber Collision Special Use Permit Awesome, thanks Josh! From: Kirtley, Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent: Friday, September 15, 2017 3:46 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SP201700016 - Caliber Collision Special Use Permit Good afternoon, Cameron. Thanks for your email. I think that it would be good if I came to the meeting on Wednesday to discuss this proposal. As such, I will plan on being there at 12:00. Josh Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Water Programs Thomas Jefferson Health District Office (434) 972-6288 From: Cameron Langille[mailto:blangille@albemarle.org] Sent: Thursday, September 14, 2017 4:31 PM To: Kirtley, Joshua (VDH) <Joshua.Kirtley@vdh.virginia.gov> Subject: SP201700016 - Caliber Collision Special Use Permit Hi Josh, I am emailing you regarding a special use permit application that was sent over to you last week. The project number and name are listed above in the attachment. The parcel that the use is proposed on lies within the ACSA water & sewer service area. However, the applicant wants to install a septic tank instead of connecting to the public sewer lines. This application is different from our standard site plan and subdivision plan reviews. Special Use Permits follow a legislative review and approval process with the Planning Commission and Board of Supervisors. If they get approved, then the standard initial and final site plan review will take place. Nevertheless, County staff does review the Special Use Permit concept plan drawings and provides comments to the applicant before taking it to the Board. I know VDH doesn't typically get involved in legislative reviews such as this. I wanted to put this one on your radar so you can take a look and see if you notice any issues with proposing a septic tank on the property. Basically, if you see anything that would preclude VDH approving a septic tank based on the information they submitted, please let me know. Our review comments are due on September 29tH There will also be a meeting here at the County Office building on McIntire Road next Wednesday from 12:00 -12:20 PM where staff will discuss the proposal amongst ourselves. If you wish to attend, please let me know and I can send you a meeting invite through Microsoft Outlook. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org