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Home My WebLink AboutSDP201700066 Correspondence Initial Site Plan 2018-02-07 Tim Padalino From: Tim Padalino Sent: Wednesday, February 07, 2018 9:31 AM To: Alexander Morrison; Richard Nelson; Matthew Wentland; Michael Dellinger; Elise Kiewra; Moore, Adam PE (VDOT); Shawn Maddox; 'Victoria Fot; Heather McMahon Subject: UPDATE: SDP201700066 (Avinity Estates Initial Site Plan) Hello SRC members and fellow plan reviewers, I am writing to notify you that the Initial Site Plan for Avinity Estates (SDP-2017-66) has been administratively approved, with conditions. As you know, the applicant recently submitted revised Initial Site Plans (resubmittal dated 1/22/2018), which were then transmitted to you at the beginning of February. However, please note that this administrative approval was made for the original submittal (Initial Site Plan dated 11/6/17). Instead of resubmitting another Initial Site Plan inclusive of revisions, the applicant will now continue to make revisions (based on comments received during the SRC process) and will submit them as a Final Site Plan in the near future. We will then transmit the Final Site Plans for Avinity Estates to you whenever we receive them. Thanks very much to those of you who have already reviewed the revised Initial Site Plans. For those of you who have not yet reviewed the revised Initial Site Plans (transmitted 2/1/2018), please do not do so, it is no longer necessary. If anyone has any questions or would like to discuss this, please just let me know. I can also provide a copy of the letter of approval if you need or want those details, as well. Thank you --- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.org/department.asp?department=cdd (434)-296-5832 x. 3088 1 Tim Padalino From: Tim Padalino Sent: Thursday, January 04, 2018 10:42 AM To: 'Scott Collins' Subject: RE: Avinity Estates Initial Site Plan (SDP201700066) Hi Scott, Thank you for the follow-up message, and thanks for conveying this request for a deferral. Noted. You probably know this — but as a reminder, this request for a deferral gives you 6 months of "deferred" status from today's date, before it would automatically become "withdrawn" if there's no other steps taken. However, I understand your intent is to go through the ARB meeting next Monday (1/8), and then proceed with addressing the review comments from ARB and from SRC — so the 6 -month limit doesn't seem to be a factor with this project. (I just wanted to share that as a reminder / FYI.) Thanks; and please don't hesitate to contact me with any / all questions that you (or Graham) may have re: Avinity Estates initial site plan. Thanks again - - - Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 .( From: Scott Collins [mailto:scott@collins-engineering.com] ,*Sent: Thursday, January 04, 2018 9:37 AM To: Tim Padalino <tpadalino@albemarle.org> Subject: Re: Avinity Estates Initial Site Plan (SDP201700066) Tim - Thanks for the help on this initial site plan for Avinity Estates. I am reviewing everything today and will be back in touch about wrapping up the last of the comments. In the meantime, please allow this email to serve as our official request for a deferral of the initial site plan for Avinity Estates, while we address the remaining comments. Thank you. Scott From: Tim Padalino <tpadalino@albemarle.org> Sent: Thursday, December 21, 2017 3:12:23 PM To: Scott Collins Cc: Graham Murray; Megan Nedostup Subject: RE: Avinity Estates Initial Site Plan (SDP201700066) Hello Scott and Graham, I'm writing to follow up with you re: Avinity Estates initial site plan after the SRCmeeting this morning. I apologize in advance for the length of this message-but since I was unable to reach you by phone, and since I will be out of the office for the holidays, I wanted to provide this information as quickly as possible. As you may know, in many cases, initial site plans are granted conditional approval within one day of the SRC meeting. In other cases, initial site plans are denied within one day, and in those situations the applicant then has 15 days to resubmit revised initial site plans (or the application is considered "withdrawn"). I'm pointing that out because the SRC review of the Avinity Estates initial site plan has led to notable issues being identified, and I am not able to address and resolve these within -1 day. I was hoping to discuss these issues and variables with you and get some feedback from you, prior to taking any action to approve with conditions or to deny. The primary issue is the Bergen Street ROW-the need to extend that ROW to the property boundary for interparcel connectivity to the south (to achieve general accord with ZMA application plan). During the SRC meeting today, it appears as though there are some issues with the width of that ROW(including questions about what width is required by the County per Code and per general accord with the approved application plan for ZMA 2013-16; and also questions or concerns about what improvements can be implemented by the applicants/developers within the available dimensions of the current site layout). These questions related to "ROW width" and "general accord"with the ZMA application plan will require coordination with both Engineering and Zoning before I can specify the required width and features, or to identify what possible alternative steps might be available (such as requesting a variation, etc or waiver or special exception, etc.). Additional issues include: - several proposed features or details that would require variations to be approved by the BOS, and the uncertainty that is associated with relying on BOS approval of variations in order for the site plan to be approved; - ARB staff concerns involving areas within the entrance corridor; and ;�- - deferral of ARB meeting until 1/8/18 (after the SRC meeting, instead of prior to SRC which is typical) These site plan issues are compounded by the fact that almost all pertinent CDD staff are unavailable today and/or out of the office for the holidays. And I will be out of the office for the holidays starting momentarily. These present realities limit my ability to properly complete this review and take appropriate action within one day. With all-of-that 41 i ;11mfeas#inq out to gauge your thoughts on the possibility of a deferral. This approach (deferral) would allow you to go to ARB on 1/8/18 prior to Planning staff having to take action on the initial site plan (without the benefit of ARB action, which is unusual); and this approach would also allow Community Development staff sufficient time to review the details of the ROW width and general accord questions (and address other questions raised during the SRC meeting this morning). Additionally, a deferral would also eliminate two possibilities that may not be considered ideal: - The possibility of taking action to conditionally approve the initial site plan, but with conditions so major/extensive that they might not be able to be resolved without modifying the site layout; and - The possibility that the initial site plan is denied, which would mean that a revised initial site plan would have to be submitted in 15 days (or no later than January 5th) to avoid the application being deemed "withdrawn" (and to avoid having to re-apply, with new fees, and with new submittal dates and review periods, etc.). 2 All things considered, I do believe aerral of a set, definite length (of your choosing) is probably the most constructive next step at this time. As noted in my initial remarks, I believe this situation is best addressed through a phone call or an in-person meeting; but given the context, I wanted to update you immediately and share all of this info while it's fresh. So once again, apologies for the length of this message, and I regret not being able to discuss this interactively. I will return to the office next Wednesday 12/27 and will continue the coordination and research on issues identified above with other CDD staff. And I will be available to reconnect on these issues then, or anytime thereafter. If nothing else, I will need to take action on the initial site plan no later than January 5th. Thanks in advance for your time and attention; I look forward to discussing this with you at your earliest convenience. Thanks once again -- - Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Tim Padalino Sent: Monday, December 18, 2017 3:53 PM To:Scott Collins<scott@collins-engineering.com>; 'alan@riverbenddev.com'<alan@riverbenddev.com> Subject: review comments:Avinity Estates Initial Site Plan (SDP201700066) Hello Scott, Please find attached the review comments for Avinity Estates initial site plan. These are also uploaded and available in County View/ LaserFiche. We can discuss these comments at the SRC meeting on Thursday morning. Please feel free to contact me in advance, if you have any requests for assistance or questions that you'd like to share before the meeting. Thanks --- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.orq/department.asp?department=cdd (434)-296-5832 x. 3088 3 °`✓ Tim Padalino From: Tim Padalino Sent: Monday, December 18, 2017 3:53 PM To: Scott Collins; 'alan@riverbenddev.com' Subject: review comments:Avinity Estates Initial Site Plan (SDP201700066) Attachments: P1_SDP-2017-66_Avinity Estates Initial_2017-12-18_tmp_attach.pdf Hello Scott, Please find attached the review comments for Avinity Estates initial site plan. These are also uploaded and available in County View/ LaserFiche. We can discuss these comments at the SRC meeting on Thursday morning. Please feel free to contact me in advance, if you have any requests for assistance or questions that you'd like to share before the meeting. Thanks--- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.org/department.asp?department=cdd (434)-296-5832 x. 3088 1 Stool Tim Padalino From: Alexander Morrison <amorrison@serviceauthority.org> Sent: Thursday, December 21, 2017 8:37 AM To: Tim Padalino Subject: SDP201700066:Avinity Estates -Initial Tim, I have reviewed the above referenced application. I hereby recommend approval with the following condition for the final site plan: • Water and sewer construction plan review is required.Submit 3 copies of the plan, along with water and sewer data sheets to the ACSA,Attn:Alexander J. Morrison, PE,to begin the review. • RWSA Capacity Certification may be required for this development. If required,the ACSA will submit this request to RWSA during the review. Let me know if you have any questions. Alexander J. Morrison,P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F)434-979-0698 1