HomeMy WebLinkAboutSDP201700011 Correspondence 2017-03-30 Johnathan Newberry
From: Frank Pohl
Sent: Thursday, March 30, 2017 12:09 PM
To: Craig Kotarski;Johnathan Newberry
Cc: James Pierce (JPierce@bgclubcva.org)
Subject: RE: SDP-2017-00011-Southwood Boys &Girls Club expansion#2
Thank you Craig, this addresses all of my concerns.
Frank
Frank V. Pohl, PE, CFM
County Engineer
County of Albemarle
(434) 296-5832 Ext. 7914
From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com]
Sent: Wednesday, March 29, 2017 4:44 PM
To: Frank Pohl <fpohl@albemarle.org>;Johnathan Newberry<jnewberry@albemarle.org>
Cc:James Pierce (JPierce@bgclubcva.org) <JPierce@bgclubcva.org>
Subject: RE:SDP-2017-00011-Southwood Boys&Girls Club expansion#2
Frank,
Attached are additional updates per your comments. I do want to note that there was a small change made to the
location of the ramp, door, and stairs on the east side of the building, based on some recent(yesterday) drawings form
the manufacturer.
The plan shows the following updates and changes:
• Riprap(grouted)with a level spreader at outfall (and detail)
• Parking adjustments—A wall has been added,and we are matching the existing grades much better. Additionally,the
entrance has moved down slightly to allow for a less dramatic entrance. The orientation of parking will not allow for door
swing into adjacent vehicles,while the 10'wide spaces will give people more room to get in and out of their vehicles.
• Additional width dimensions have been shown to demonstrate the 20'width.
• Bumper blocks(and detail) have been added to all spaces.
• Sidewalk has been noted to be remediated
Craig Kotarski, P.E., LEED AP
Sr. Project Manager
TIMMONS GROUP I www.timmons.com
608 Preston Avenue, Suite 200 I Charlottesville, VA 22903
Office: 434.327.1688 I Fax: 434.295.8317
Mobile: 434.964.7148 I craiq.kotarskitimmons.com
Your Vision Achieved Through Ours
To send me files greater than 20MB click here.
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From: Frank Pohl [mailto:fpohlOalbemarle.orq]
Sent: Tuesday, March 28, 2017 8:36 AM
To: Craig Kotarski; Johnathan Newberry
Cc: James Pierce (JPierce@beclubcva.orq)
Subject: RE: SDP-2017-00011-Southwood Boys &Girls Club expansion#2
Craig,
Thanks for the quick response. Please refer below.
Frank
Frank V. Pohl, PE, CFM
County Engineer
County of Albemarle
(434) 296-5832 Ext. 7914
From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com]
Sent: Monday, March 27, 2017 10:02 PM
To:Johnathan Newberry<Inewberry@albemarle.org>
Cc:James Pierce (JPierce@bgclubcva.org)<JPierce@bgclubcva.org>; Frank Pohl<fpohl@albemarle.org>
Subject: RE: SDP-2017-00011-Southwood Boys& Girls Club expansion#2
JT, see responses below. Thanks for your work on this, as we appreciate your efforts!
Additionally, I saw you were signed up for the VEDA Spring Conference in Charlottesville this week. I am the Vice Chair
for the Young Professionals and if you hadn't previously considered joining us (the VEDA YPs)for dinner Thursday night, I
hope you will. We've got about 25 confirmed and we'll be out at South Street after the Opening Reception, meeting at
the Omni's entrance to the mall and walking over as a group.
Best,
Craig
Craig Kotarski, P.E., LEED AP
Sr. Project Manager
TIMMONS GROUP I www.timmons.com
608 Preston Avenue, Suite 200 I Charlottesville, VA 22903
Office: 434.327.1688 I Fax: 434.295.8317
Mobile: 434.964.7148 I craiq.kotarski(a�timmons.com
Your Vision Achieved Through Ours
To send me files greater than 20MB click here.
From: Johnathan Newberry [mailto:jnewberry(aalbemarle.orq]
Sent: Monday, March 27, 2017 9:03 PM
To: Craig Kotarski
Cc: James Pierce (JPierceftbeclubcva.orq); Frank Pohl
Subject: RE: SDP-2017-00011-Southwood Boys &Girls Club expansion#2
Hey Craig,
I have now received comments from all of the other members of the Site Review Committee. Most reviewers had "no
objection" but there are some concerns that Frank and I have identified:
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1. Drainage—the roof drain will outlet to the side of the courts.This will introduce a point-source discharge to an area where
there is no channel on the"adjacent property"which contains a residence and driveway.Flow from this source will
ultimately flow over the driveway. What is the calculated flow for this outlet? Considering converting the flow to sheet flow
or extending the outlet to an adequate channel.
The flow is essentially only over the disturbed area near the trailer,as well as the trailer itself as it will tie in. This is
approximately 4,800 sf or 0.11 acres. The Runoff Coefficient would be around 0.68,with a 5 minute time of concentration,
meaning the 10 year flow is around 0.49 cfs. I agree we should add some rip rap in this area to help break up the
flow. Additionally we could add a 5' concrete level spreader to assist in returning back to sheet flow. Addressed.
2. Slope of parking spaces—the slope of the new parking spaces appears to be greater than the slope of the existing parking
spaces.At a minimum,the slope should not be increased,and if anything,should be reduced since the slope exceeds 5%,
which is the maximum limit permitted under our standards. A small retaining wall could be installed at the head of the spaces
to make up grade at the front/head of the new spaces. A profile of the parking area and the new road entrance should be
provided to ensure vehicles do not scrape the pavement.
See below for layout change we will make to reduce the slope of the parking. This will move the entrance two feet vertically
up the hill which will get us closer to the existing 10-12% grade that is existing within the parking lot without the need for a
wall or the loss of parking spaces.With what is proposed,the slope would now be perpendicular to the vehicle. If you've
ever parked in this situation the door of the vehicle on the downhill side tends to swing uncontrollably when opened with
such a slope. I'd prefer the parking configuration not change but that the slope is reduced as much as possible. Can you look
at this?The slopes appear to exceed 10%.Please show the steepest slope for this new parking area.
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3. Parking/drivelane/parking width—the width of the pavement where perpendicular spaces are proposed across the drive aisle
from each other does not seem to be wide enough to meet current parking space size standards. Please confirm the 20' drive
aisle throughout the parking area by showing the dimensions of the drive aisle between the handicap spaces and the existing
entrance to Hickory Street. Additionally,bumper blocks should be installed in the newly delineated parking spaces. I've
confirmed the parking aisle is 20' in all areas. We will add bumper blocks to the perpendicular parking spaces on the south
side,as the others are either existing,adjacent to grassy areas(the new northern ones),or parallel spaces.My measurements
indicated that there is not enough space.Please provide dimensions for the entire parking lot cross section,including the 5-ft
sidewalks if overhang is being utilized to meet the requirements.
4. It is recommended that the broken sidewalk in front of the area to be improved is repaired. With the impending changes at
Southwood through Habitat we would defer to those improvements at that time.The sidewalk is a trip hazard and I am
concerned that the Southwood project will not address this for years to come.I recommend this is included with this project.
Just to be clear about the context of this review--as drawn, this site plan exception request is asking for two things: 1)
to be exempt from providing all of the required details for the full site, and 2)for the County to accept certain aspects of
the proposal that don't quite meet all of the minimum standards.
Unfortunately,to stay on schedule for the 4/12 Board date, I need to know as soon as possible if there is any objection
to making the changes requested above.The changes wouldn't have to be shown on the plan until this Friday, but the
report was due today to the County Attorney's office on whether or not we are in support of the proposal as it currently
exists.
Frank and I can schedule a time to talk on the phone if you have any questions. Can you please let us know as soon as
you can?
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Per my notes above, I believe we are conforming and adjusting the plan to address each of the issues raised...please let
me know if there is any concern in regards to that.
Thanks,
.LT. Newberry
Senior Planner
County of Albemarle, Planning Division
434-296-5832, ext. 3270
From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com]
Sent:Thursday, March 23, 2017 9:13 AM
To:Johnathan Newberry<inewberry@albemarle.org>
Cc:James Pierce (JPierce@bgclubcva.org) <JPierce@bgclubcva.org>
Subject: RE: SDP-2017-00011-Southwood Boys&Girls Club expansion#2
JT,
Further reviewing the VDOT comments, we can offer the following response:
1) Due to the existing conditions of the site,we cannot meet the requirements of Fig 4-15,as the existing building and curb
limit the throat depth of the entrance to what we show.
2) Based on the master planning and subsequent phases,we believe the Pavement Joint Detail,we've shown on C1.0
adequately addresses this private application for mill and overlay.
If there are any other comments we need to address, please let me know.
Craig Kotarski, P.E., LEED AP
Sr. Project Manager
TIMMONS GROUP I www.timmons.com
608 Preston Avenue, Suite 200 I Charlottesville, VA 22903
Office: 434.327.1688 I Fax: 434.295.8317
Mobile: 434.964.7148 I craigkotarski(@.timmons.com
Your Vision Achieved Through Ours
To send me files greater than 20MB click here.
From: Johnathan Newberry [mailto:jnewberry@albemarle.orq]
Sent: Friday, March 17, 2017 9:39 AM
To: Craig Kotarski
Cc: James Pierce (JPierce@beclubcva.orq)
Subject: FW: SDP-2017-00011-Southwood Boys &Girls Club expansion#2
Attached are comments from VDOT.
From: Bedsaul, Willis C. (VDOT) [mailto:Willis.Bedsaul@VDOT.Virginia.gov]
Sent: Friday, March 17, 2017 8:49 AM
To: Moore, Adam PE (VDOT)<Adam.Moore@vdot.virginia.gov>
Cc:Johnathan Newberry<jnewberry@albemarle.org>
Subject:SDP-2017-00011-Southwood Boys&Girls Club expansion#2
Hello J.T.,
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Attached you'll find the review comment letter on the above subject, if you have any questions please call.
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: J.T. Newberry
Re: SDP-2017-00011- Boys & Girls Club-Southwood expansion#2
Dear Mr. Newberry:
The Department of Transportation, Charlottesville Residency Transportation and Land Use Section has
reviewed the Special Use Permit for the Boys & Girls Club, Southwood expansion dated February 21, 2017 as
submitted by Timmons Group and offers the following comments.
Land Use
1. Please see Road Design Manual appendix F-Access Management design standards for entrances, page
F-130, figure 4-15 commercial entrance design with possibly moderate volume.
2. Please show mill and overlay on plans in accordance with WP-2.
Please provide two copies of the revised plan along with a comment response letter. If further information is
desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer
must contact the VDOT Charlottesville Residency Land Use Section at (434) 422-9399 for information
pertaining to this process.
Thanks,
Willis C. Bedsaul
Engineer Land Use
Virginia Department of Transportation
Land Use-Albemarle/Green/Madison
701 VDOT Way
Charlottesville Residency
Ph# 434-422-9866
Cell# 540-717-0005
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