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HomeMy WebLinkAboutSDP201600024 Correspondence Minor Amendment 2016-06-27 Johnathan Newberry From: Johnathan Newberry Sent: Monday, June 27, 2016 10:46 AM To: 'Jeremy Lynn' Cc: 'Alexander Morrison' Subject: RE: FW: Planning Application Review for SDP201600024 Town&Country Shopping Center- Minor. Okay, will do.Thanks. From:Jeremy Lynn [mailto:jlynn@serviceauthority.org] Sent: Monday,June 27,2016 10:27 AM To:Johnathan Newberry<jnewberry@albemarle.org> Cc: Bob Pingry<bobpingry@gmail.com>;Alex Morrison<amorrison@serviceauthority.org> Subject: RE: FW: Planning Application Review for SDP201600024 Town &Country Shopping Center-Minor. Johnathan, Go ahead and have one hard copy set sent to Alex for our records. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434)977-4511 From: Johnathan Newberry [mailto:jnewberrv@albemarle.orq] Sent:Thursday, June 23, 2016 5:56 PM To: Jeremy Lynn Cc: Bob Pingry Subject: FW: FW: Planning Application Review for SDP201600024 Town &Country Shopping Center- Minor. Hey Jeremy, Alex may not have had a chance to look at this project before leaving, so I thought I would forward the info to you. Last Friday, Alex requested a profile (his comment is highlighted below)to ensure the existing water main would not be impacted by grading. Is the attached profile sufficient for a review or would you need the entire plan set? Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 From:Johnathan Newberry Sent:Wednesday,June 22,2016 3:31 PM To: 'Bob Pingry'<bobpingrv@gmail.com> Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>; Megan Brown<mbrownl@albemarle.org>; Lisa Green <Igreen2@albemarle.org>;Alex Morrison<amorrison@serviceauthority.org>; 'Kent O'Donohue' 1 Johnathan Newberry From: Bob Pingry<bobpingry@gmail.com> Sent: Friday, June 24, 2016 10:02 AM To: Johnathan Newberry Subject: RE: FW: Planning Application Review for SDP201600024 Town &Country Shopping Center- Minor. Many thanks JT On Jun 24, 2016 9:51 AM, "Johnathan Newberry" <jnewberry@albemarle.org>wrote: Hi Bob, Your copy of the approved minor amendment is available at the front desk. I have provided two copies to Megan Brown in Zoning. Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 From:Alexander Morrison [mailto:amorrison@serviceauthority.orgj. Sent: Friday,June 24, 2016 6:52 AM To:Johnathan Newberry<inewberry@albemarle.org>; Bob Pingry<bobpingry@gmail.com> Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>; Megan Brown<mbrown1@albemarle.org>; Lisa Green <Igreen2@albemarle.org>; Kent O'Donohue<dodonohue@balzer.cc> Subject: RE: FW: Planning Application Review for SDP201600024 Town &Country Shopping Center- Minor. I have reviewed the profile and can recommend approval of SDP201600024. 1 Johnathan Newberry From: Alexander Morrison<amorrison@serviceauthority.org> Sent: Friday, June 24, 2016 6:52 AM To: Johnathan Newberry; Bob Pingry Cc: Margaret Maliszewski; Megan Brown; Lisa Green; Kent O'Donohue Subject: RE: FW: Planning Application Review for SDP201600024 Town &Country Shopping Center- Minor. I have reviewed the profile and can recommend approval of SDP201600024. Upcoming Vacation Notice: I will be out of the office starting at 5 PM on 6/24/16. I will return on the morning of 7/5/16. During this period I will not have cell or e-mail access. Items of immediate concern should be brought to my attention in a timely manner before 6/24/16. During my absence the following engineers will be your point of contact: Jeremy Lynn, PE jlynn@serviceauthority.org 434-977-4511 ext. 114 Michael Vieira, PE mvieira@serviceauthority.org 434-977-4511 ext. 113 Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F)434-979-0698 From: Johnathan Newberry [mailto:jnewberry@albemarle.org] Sent: Wednesday, June 22, 2016 3:31 PM To: Bob Pingry Cc: Margaret Maliszewski; Megan Brown; Lisa Green; Alexander Morrison; Kent O'Donohue Subject: RE: FW: Planning Application Review for SDP201600024 Town &Country Shopping Center- Minor. Bob, I think you're using the right one now, but just to be clear my email address is jnewberry@albemarle.org. I've missed some of your earlier messages because my email address was not correct. Alex will need to confirm that the revised sheet C8 addresses his comments. Alex,can you please send me an email with your confirmation? Once we've confirmed his comments are addressed, I will sign the minor amendment and the building permit can be issued. We need five copies in total and Ellie has four copies from an earlier submission. I will put the four existing plans down at our front desk so they are immediately available to you. The revised sheets C8, C10, and C11 (with an updated 1 revision date) need to be inserted into the four existing copies. Please add one full copy to the four revised copies and submit all five back to the front desk. I will sign all five copies. One copy will go back to you,two will go to Zoning and two will go back to Planning. Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 From: Bob Pingry [mailto:bobpingry@gmail.com] Sent:Wednesday,June 22, 2016 2:56 PM To:Johnathan Newberry<inewberry@albemarle.org> Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>; Megan Brown<mbrownl@albemarle.org>; Lisa Green <Igreen2@albemarle.org>;Alex Morrison<amorrison@serviceauthority.org> Subject: Re: FW: Planning Application Review for SDP201600024 Town &Country Shopping Center-Minor. Jonathan I will have the items you sent me to add ready for delivery today and can deliver by 4:30 if you can answer questions below by 3 PM. Otherwise I will deliver tomorrow morning pending your reply. Do you want inserts or full sets? Do you want any change to the cover for signatures? Also, can you contact Lisa with zoning to allow her to release the bldg permit? Hi Bob, Thanks for your voicemail this morning. Here's a summary of the outstanding comments on the minor amendment so you can move forward to the building permit: • Alex provided the attached comment on Friday. He needs a profile of the existing water main with existing and proposed grades to ensure it will not impact the water main if it stays in the existing location. • Margaret has provided two comments below that relate to landscaping and lighting. J.T. Newberry 2 '14411.1 4•0100 Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 From: Margaret Maliszewski Sent:Tuesday,June 21, 2016 5:35 PM To:Johnathan Newberry<inewberry@albemarle.org> Subject: Planning Application Review for SDP201600024 Town &Country Shopping Center-Minor. 1. The previous round of comments included the following comment, which was not addressed: "Sidewalk and patio area have been extended along the west side of the building. EC Guidelines call for medium shade trees, 2'/2" caliper at planting, 25' on center, along these areas." Please revise the plan to include these trees. 2. A revised lighting plan has been submitted. The photometrics were calculated using an LLF of.8 for most of the fixtures. To determine if county ordinance requirements are being met, the photometrics must be calculated using an LLF of 1.0 for all fixtures. Please revise the plan accordingly. Fixture labels, footcandle readings, etc. overlap and make the plan difficult to read. Please also be sure the lighting plan is completely legible. The Review for the following application has been completed: Application Number= SDP201600024 Reviewer = Margaret Maliszewski Review Status = Requested Changes Completed Date =06/21/2016 Forwarded message From: Alex Morrison<amorrison@serviceauthority.org> To: Johnathan Newberry<inewberry@albemarle.org>, Bob Pingry<bobpingry@gmail.com> Cc: John Anderson<janderson2@albemarle.org>, Frank Pohl <fpohl@albemarle.org>, Margaret Maliszewski <MMaliszewski@albemarle.org>, Megan Brown <mbrownl @albemarle.org>, Lisa Green <1 green2 @albemarl e.org> Date: Fri, 17 Jun 2016 20:31:55 +0000 Subject: RE: SDP201600024: Town and Country- Minor JT, 3 (61:0 441111) I have reviewed the minor amendment that arrived yesterday. It appears that in lieu of the retaining wall they will be doing grading. I will just need to see a profile of the existing water main with existing and proposed grades to ensure it will not impact the water main if it stays in the existing location. Upcoming Vacation Notice: I will be out of the office starting at 5 PM on 6/24/16. I will return on the morning of 7/5/16. During this period I will not have cell or e-mail access. Items of immediate concern should be brought to my attention in a timely manner before 6/24/16. During my absence the following engineers will be your point of contact: Jeremy Lynn, PE jlynn@serviceauthority.org 434-977-4511 ext. 114 Michael Vieira, PE mvieira@serviceauthority.org 434-977-4511 ext. 113 Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (0) 434-977-4511 Ext. 116 (C) 434-981-5577 (F) 434-979-0698 From: Johnathan Newberry [mailto:jnewberry@)albemarle.orq] Sent: Friday, June 17, 2016 1:54 PM 4 To: Bob Pingry Cc: John Anderson; Frank Pohl; Margaret Maliszewski; Alexander Morrison; Megan Brown; Lisa Green Subject: SDP201600024: Town and Country - Minor Hi Bob, John Anderson forwarded me some correspondence you mean to CC me on, but my email address was incorrect. Please use jnewberry a,albemarle.org. I have reviewed the minor amendment and have no objection. Here's the status of the remaining reviewers: Johnathan Newberry Minor Amendment Planning No Objection O( Margaret Maliszevisk Minor Amendment ARE Pending of Robbie Gilmer Minor Amendment Fire Rescue No Objection Ot `Alexander Morrison Minor Amendment ACSA Pending 0( lohn Anderson Minor Amendment Engineering No Objection O( To answer the question we've been discussing, Alex confirmed that his comments won't impact the location of the building. I would contact Margaret (ext. 3276) to find out if her comments may impact it. Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 5 ` \rro Johnathan Newberry From: Johnathan Newberry Sent: Wednesday, June 08, 2016 5:28 PM To: Todd Shifflett Subject: FW: SDP201600024-Town and Country-Minor Amendment I meant to copy you on the email below. I messed up the due date on the original transmittal sheet. I found the plan in your office and switched it out for one with the correct date. Sorry about that. From:Johnathan Newberry Sent:Wednesday,June 08, 2016 5:13 PM To: Frank Pohl<fpohl@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org>; 'Alexander Morrison' <amorrison@serviceauthority.org>; Robbie Gilmer<rgilmer@albemarle.org> Subject:SDP201600024-Town and Country-Minor Amendment All, I just wanted to let you know that this project has been resubmitted and I will be taking over the review from Ellie. Also, as I understand it,there's been some issues with construction starting on the site before there's been final approval. I've spoken to the applicant and they are very anxious to get feedback on whether any of the outstanding comments could impact the building's location. I didn't see anything jump out at me that would require the building to move from where it is currently proposed, but I haven't completed my(first) review yet so it's tough to say. If you're inclined to provide this information upon receiving the plan, please let me know. Otherwise, I'm aiming to provide comments on the resubmittal by 6/22. Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 1 6. SDP 201500063 Hollymead Town Center C3 C4—Initial • Initial Site Plan is approvable with conditions (all SRC comments) once the variation requests are approved. • Comments on the variation requests provided 12/30/15 (see ZMA200700001);we are awaiting revisions to address the comments (notes/comments in SDP2015-50 folder) • The project is in deferral until 8/9/16;the applicant has been directed to request an extension prior to 8/9 if needed • Extra plan copy on bookshelf 7. SDP 201500065 Villas at Belvedere—Final • Comments sent late Feb/early March, second review • Demand for emergency access easement across a portion of this site has been issued by the County(previous plat reserving the easement is in the file) • Mark issued second demand for easement late-May • The layout for this site will likely need to be phased until Dunlora V and this project can connect(with bollards—public road and private alley may not be an open connection). Once the connection is made,the emergency access easement may be vacated. • This project needs to provide emergency access from Shepherd's Ridge to either Belvedere Blvd or Rio Road until the connection is made • The SFA lots along Shepherd's Ridge Road on this plan should be removed and submitted as a subdivision plat (a portion of Dunlora 3A, I believe) 8. SDP 201600012 Nationwide Homes—Major • SRC 4/7/16, Fire Rescue comments sent later • No real issues other than resolving the private water/sewer questions (see comments) 9. SDP 201600019 Parham Construction—Major • Will need VDH approval—sent Alan a plan set • Revisions submitted 5/24/16—transferred project to Paty 10. via 201600024 Town&Country—Minor* • Comments sent mid-late April, waiting on revision submittal 11. SUB 201500049, 54,55,56,59, 60& 61 Hydraulic Road Sidewalk—BLAs • All ready for signature. Technically should be`withdrawn' either July 20 or 25 if no further action (depending on application—see folders), but I usually work with the FES project managers and assume they want the deferral. Getting these types of easements approved by the Board and signed by all of the owners can take time 12. SUB 201500141 Belvedere Blvd Phase 1 Bond Project—BLA • Ready for signature • There is some complication with Belvedere(see the folder/email from Jack)so the project is in deferral until 8/14/16; I usually assume they want to extend the deferral, but check with Jack if no further action. „,„,.., ...we bALZIV AND ASSOCIATES INC . f ill REFLECTING TOMORROW June 6, 2016 Ellie Ray Community Development 401 McIntire Road Charlottesville, VA 22902 Dear Ms. Ray, Please find below responses to comments for Community Development, ARB and Fire Rescue for the Town & Country Shopping Center—Minor Site Plan amendment. Community Development Comments: 1. The plan should provide all of the information listed under section 32.5.2(a) such as name of the caner, name of the developer, tax map and parcel number, zoning district, source of topography, minimum setback requirements, sheet number and total number of sheets etc. This information was provided on the Cover Sheet of the Final Site Plan. Please include a Cover Sheet with this information; the one from the final site plan may be used with a note stating this plan is a Minor Amendment to SDP201500047 (sheets not included in this plan set should be crossed out as was done on the Final Site Plan). Response: Cover sheet has been included with Minor Addendum to include all information required under section 32.5.2(a). 2. The plan should provide all of the information listed under section 32.5.2(b) such as the proposed uses(s), maximum square footage, maximum height of proposed building, schedule of parking, / maximum amount of impervious cover, etc. This information was provided on the Cover Sheet of the Final Site Plan. Please include a Cover Sheet with this information. Response: Cover sheet has been included with Minor Addendum to include all information required under section 32.5.2(b). 3. The Cover Sheet should also include a list all changes proposed with this amendment. Response: Cover page narrative of plan changes has been added. 4. The application narrative indicates that the landscaping has changed slightly due to the building shift, but no revised landscape plan was included in the submittal. Additionally, it appears that the i/ addition of the island in the parking lot also resulted in shifting of the parking lot near the northern boundary. This change appears to have narrowed the area between the parking lot and the concrete flume. Please include the revise landscape plan in the minor amendment plan set to show the proposed changes near the loading space as well as to verify that adequate space is still present for plantings on the northern end of the parking lot. Response: Plants have been shifted to accommodate layout changes. No reduction in plants were made. PLANNERS ARCHITECTS ENGINEERS SURVEYORS ROANOKE 'RICHMOND 'NEW RIVER VALLEY'STAUNTON 'HARRISONBURG 1561 Commerce Road,Suite 401 •Verona,Virginia 24482•(540)248-3220• FAX(540)248-3221 1 Review Comments 411101 Town & Country Shopping Center June 6, 2016 5. This site plan amendment cannot be approved until ARB and ACSA complete their reviews and grand their approval. Inspections has completed their review and has no objection. Engineering and Fire rescue comments have been provided. Response: ACSA approval is attached and ARB comments have been provided with corrections. ARB Comments: 1. The proposed changes will result in the shifting of approved landscaping. Submit an updated landscape plan showing the adjusted plant locations. Shift the plants without reducing plant quantities. Response: Plants have been shifted to accommodate layout changes. No reduction in plants were made. Junipers did replace the hollies on the north western slope where retaining wall was removed. 2. Sidewalk and patio area have been extended along the west side of the building. EC Guidelines call for medium trees, 2 %2" caliper at planning, 25' on center along these areas. Response: Additional shrubs were added along patio along with one medium tree. Existing oak trees exist along this boundary and have now been called out. 3. Indicate on the plan the material and color proposed for the retaining wall at the sidewalk and patio on the west side of the building. Provide a sample for review. Response: Colors and materials are called out on layout plan. Sample brick had previously been provided. Fire Rescue Comments: 1. Add a note"Knock box required, contact Albemarle County Fire Marshall office for location." Response: Knox box note has been added to layout page. Other amendments that were affected include updating the lighting plan including the addition of lights over the rear doors per code and removal of retaining wall in the northern corner of the lot, which permitted the waterline to remain in place. Sincerely, Balzer and Associates, Inc. Ray Burkholder Vice-President ERB/ecs Balzer and Associates, Inc. 2 of 2 Ellie Ray From: Alexander Morrison <amorrison@serviceauthority.org> Sent: Tuesday, May 24, 2016 12:12 PM To: Ellie Ray Cc: Stewart Wright Subject: RE: SDP201600024:Town and Country Shopping Center- Minor Ellie, Thank you. In cases like this we give approval on the building permit but add notes about the plan approval. I also include notes about construction,testing and acceptance of ACSA utilities prior to the establishment of water/sewer service. I have directed our permit reviewer to add these notes and approve the shell building. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F) 434-979-0698 From: Ellie Ray [mailto:eray@albemarle.org] Sent: Tuesday, May 24, 2016 12:10 PM To: Alexander Morrison Cc: Stewart Wright Subject: RE: SDP201600024: Town and Country Shopping Center - Minor Thanks for following up. They haven't submitted revisions to me either, so they may be confused about how this is supposed to work. Several reviewers had comments so they aren't particularly close to an approved site plan. Stewart—just a FYI in case you have the building permit application. E//ie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:Alexander Morrison [mailto:amorrison@serviceauthority.org] Sent:Tuesday, May 24, 2016 12:06 PM To: Ellie Ray<eray@albemarle.org> Subject: RE:SDP201600024:Town and Country Shopping Center-Minor Ellie, I just wanted to follow up on this. I have not received a construction plan review submittal for this change.They have submitted for a building permit so I want to make sure they know they need to submit 3 copies for review and approval. Alexander J. Morrison, P.E. 1 Ellie Ray From: Margaret Maliszewski Sent: Tuesday, April 26, 2016 4:44 PM To: Ellie Ray Subject: corrected comments - Planning Application Review for SDP201600024 Town &Country Shopping Center- Minor. 1. The proposed changes will result in the shifting of approved landscaping. Submit an updated landscape plan showing the adjusted plant locations. Shift the plants without reducing plant quantities. 2. Sidewalk and patio area have been extended along the west side of the building. EC Guidelines call for medium shade trees, 21/2" caliper at planting, 25' on center, along these areas. 3. Indicate on the plan the material and color proposed for the retaining wall at the sidewalk and patio on the west side of the building. Provide a sample for review. The Review for the following application has been completed: Application Number=SDP201600024 Reviewer= Margaret Maliszewski Review Status = Pending Completed Date =04/26/2016 1 Ellie Ray From: Alexander Morrison <amorrison@serviceauthority.org> Sent: Tuesday, April 26, 2016 1:03 PM To: Ellie Ray Subject: SDP201600024:Town and Country Shopping Center- Minor Ellie, I have reviewed the revisions to the approved plan in the minor amendment. Please instruct the applicant to submit 3 copies of the plan with the revisions shown to my attention so I can issue a re-approval on the construction plans. Once that is complete I can recommend approval.Thank you. Alexander J. Morrison,P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (C)434-981-5577 (F)434-979-0698 1 Ellie Ray From: Ellie Ray Sent: Wednesday,April 20, 2016 5:04 PM To: 'Bob Pingry' Subject: SDP201600024 Town &Country Shopping Center- Final Attachments: CDPl sdp_ECR_Town and Country-Minor.pdf;SDP201600024 Reviewer Comments 04-20-16.pdf Bob, Please find attached my comments for the above referenced application. I have also attached a PDF with other reviewer comments received to date. I am awaiting comment from ARB and ACSA and will forward any as soon as they are received. Please feel free to contact me if you have any questions, concerns,or need further clarification. Thank you, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1