HomeMy WebLinkAboutSDP201700080 Approval - County 2018-06-26
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
June 26, 2018
Scott Stickley, P.E. – Bohler Engineering
28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186
(540)-349-4500 / sstickley@bohlereng.com
Brandy Booker – Bohler Engineering
28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186
(540)-349-4500 / bbooker@bohlereng.com
RE: Letter of Conditional Approval for SDP-2017-00080 (Wawa – Initial Site Plan)
Mr. Stickley and Ms. Booker:
The Agent for the Board of Supervisors hereby administratively grants conditional approval to the above
referenced Initial Site Plan (dated 12/19/2017). The Final Site Plan will not be approved until all review
comments identified in the attached SRC review comment letter (updated 6/26/2018) have been
addressed and resolved to the satisfaction of each applicable SRC Plan Reviewer, and until each SRC
Plan Reviewer have indicated in writing their (tentative) approval.
This conditional approval shall be valid for a period of five (5) years from the date of this letter, provided
that the developer submits a Final Site Plan for all or a portion of the site within one (1) year after the
date of this letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle,
and thereafter diligently pursues approval of the Final Site Plan.
In accordance with Chapter 18 of the Code of the County of Albemarle, Section 32.4.2.8, Early or Mass
Grading may be permitted after the following approvals are received:
1. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the
County of Albemarle.
2. Approval of all easements for facilities for stormwater management and drainage control.
3. Submittal of a tree conservation checklist with areas for tree preservation identified.
Please be advised that the Final Site Plan will not be considered to have been officially submitted until
the following items are received:
1. A Final Site Plan that satisfies all of the requirements of Section 32.6 of Chapter 18 of the Code.
2. A fee of $1,613.00 per Section 35.1.d(3) of Chapter 18 of the Code.
Please submit a minimum of eight (8) copies of the Final Site Plan to the Community Development
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Department (CDD). The assigned Lead Reviewer will then distribute the plans to all reviewing agencies.
(Note: for ACSA, please coordinate directly with Mr. Alex Morrison or Mr. Richard Nelson to determine
how many copies ACSA requires; it may be more than the one (1) minimum copy specified below). CDD
staff will then provide you with the first comment letter containing each agency’s review comments for
the Final Site Plan; after receiving that letter, please work directly with each SRC Plan Reviewer to
address and resolve their respective agency’s or department’s requirements.
The Community Development Department shall not accept submittal of the Final Site Plan for final
approval signatures until each of the following agencies SRC Plan Reviewer indicate in writing that the
Final Site Plans satisfy the attached conditions* and all other applicable requirements, and have been
given (tentative) approval:
SRC Members:
Albemarle County Planning Services (Planner) – 2 copies
Albemarle County Engineering Services (Engineer) – 1 copy
Albemarle County Information Services (E911) – 1 copy
Albemarle County Inspections Services (Inspections) – 1 copy
Albemarle County Department of Fire & Rescue – 1 copy
Albemarle County Service Authority (ACSA) – 1 copy (minimum); please coordinate directly with
ACSA to determine total number of copies
Virginia Department of Transportation (VDOT) – 1 copy
If you have any questions about this conditional approval, or the Final Site Plan submittal requirements,
or any other aspect of your application(s), please feel free to contact me using the information provided
below. Community Development staff remain available to assist.
Thank you; sincerely,
Tim Padalino, AICP
Senior Planner / tpadalino@albemarle.org / (434)-296-5832 x 3088
*Attached conditions:
SRC comment letter (dated 6/26/2018)
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
June 26, 2018
Scott Stickley, P.E. – Bohler Engineering
28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186
(540)-349-4500 / sstickley@bohlereng.com
Brandy Booker – Bohler Engineering
28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186
(540)-349-4500 / bbooker@bohlereng.com
RE: Site Review Committee Comment Letter for SDP-2017-00080 (Wawa – Initial Site Plan)
UPDATE – ARB review status (6/26/2018)
Mr. Stickley and Ms. Booker:
The Planner for the Planning Division of the Albemarle County Community Development Department (CDD) and
other members of the Site Review Committee (SRC) have reviewed the development proposal referenced above.
Initial and updated review comments from the following SRC members (below) are attached; and an update (action
letter) by the Architectural Review Board (ARB) is also attached, as noted below:
Albemarle County Planning Services (Planner) (UPDATE: see additional comment #11 provided 3/26/2018)
Albemarle County Architectural Review Board (ARB) – PENDING (UPDATE: comments received 2/14/2018)
(UPDATE: ARB action taken on application ARB201700142 on 6/18/2018 – see attached ARB action letter)
Albemarle County Engineering Services (Engineer) – (attached)
Albemarle County Information Services (E911) – (attached)
Albemarle County Building Inspections – (attached)
Albemarle County Department of Fire Rescue – PENDING (UPDATE: comments received 2/15/2018)
Albemarle County Service Authority (ACSA) – (attached)
Virginia Department of Transportation (VDOT) – (attached)
Each comment is preceded by the applicable reference to Chapter 18 of the Albemarle County Code (Zoning
Ordinance), unless otherwise specified. (The following comments are those that have been identified at this time;
additional comments may be added or eliminated based on further review.) This application will remain deferred for
up to six months from the date of the deferral request, or until August 21, 2018. UPDATE: Your written request for
the County to take action on this application was received on June 25. Please see the letter of conditional approval
attached to this updated SRC comment letter.
Please contact me at your earliest convenience if you have questions, or require additional information or assistance.
Sincerely,
Tim Padalino, AICP
Senior Planner / tpadalino@albemarle.org / (434)-296-5832 x 3088
Albemarle County Planning Services (Planner) – Tim Padalino, tpadalino@albemarle.org – Requested Changes:
1. [Z.O. Section 32.5.2(a)]: The “Site Data” Table on Sheet C-102 (“General Notes and Details”) indicates the
“Site Area” is 1.40 acres (existing) and 1.55 acres (proposed). Proposed improvements (such as travelways, a
dumpster pad, and underground storm sewer and sanitary sewer infrastructure) are shown in areas that are
currently located on the adjoining property to the north (TMP 032A0-02-00-001A0) owned by Martha Jefferson
Hospital (per Albemarle County GIS-Web).
Please provide additional explanation, documentation, or other information about the difference between the
existing and proposed site areas. For example, please indicate if there is an intent to submit a boundary line
adjustment plat for approval and recordation, or if there is any easement or other arrangement with the adjoining
property owner, with regards to the proposed use and improvement of these areas that are currently not located
on the subject property.
Note: Staff acknowledge the information contained in the “Water Quality Narrative” on Sheet C-500
(“SWM & BMP Computations”) which states that “There is an existing offsite bioretention pond … on
land that will be acquired prior to final approval of this site plan” (emphasis added). However, more
information / documentation is required.
2. [Z.O. Section 32.5.2(b)]: Please add the following information to the “Site Data” Table on Sheet C-102
(“General Notes and Details”):
A. area of proposed improvements (6,001 SF building area as % of site; and total parking/circulation
area in acreage and as % of site)
B. total area of impervious surface cover (in acreage and as % of site)
Note: Staff acknowledge this information is provided in the “Stormwater Management
Narrative” on Sheet C-500, but please add this info to the Site Data schedule as required by
Code.
C. area of paved parking and vehicular circulation (in acreage and as % of site)
Note: Staff acknowledge this information is partially provided on Sheet C-600 (“Landscape
Plan”), but please add this info to the Site Data schedule as required by Code.
3. [Z.O. Section 32.5.2(d)]: Sheet C-400 (“Grading Plan”) shows proposed grading and construction activities in
areas that are on the adjoining property to the north (TMP 032A0-02-00-001A0) owned by Martha Jefferson
Hospital (per Albemarle County GIS-Web).
Please provide additional explanation, documentation, or other information about these proposed off-site
improvements and construction activities. For example, please indicate if there is an intent to submit a boundary
line adjustment plat for approval and recordation, or if there is any easement or other arrangement with the
adjoining property owner, with regards to the proposed use and improvement of these areas that are currently
not located on the subject property.
Note: Staff acknowledge the information contained in the “Water Quality Narrative” on Sheet C-500
(“SWM & BMP Computations”) which states that “There is an existing offsite bioretention pond … on
land that will be acquired prior to final approval of this site plan” (emphasis added). However, more
information / documentation is required.
4. [Z.O. Section 32.5.2(m)]: Please show the distance to the centerline of the nearest existing street intersection
from the proposed ingress and egress.
Note: Please reference VDOT’s review comment #1, which also addresses this issue.
5. [Z.O. Section 32.5.2(n)]: Please show the proposed location(s) of outdoor trash containers.
6. [Z.O. Section 32.5.2(n)]: The plans show two (2) proposed “monument signs.” Please provide additional
details about those two proposed signs. Additionally, please indicate if the proposed canopy or proposed retail
building will contain any additional signage – and if so, please provide additional details about that proposed
signage.
7. [Z.O. Section 32.5.2(n)]: The plans show three (3) different types of proposed paving materials, but do not
contain any labels, notes, other annotation, or details to explain the different types of proposed pavement
materials. Please provide additional details about the three different types of pavement shown.
8. [Z.O. Sections 32.5.2(q) and 32.7.9]: Please revise the “Zoning Ordinance Requirements” table on Sheet C-
600 (“Landscape Plan”) to address and resolve the following issues:
A. The first row reads “Section 34-869 Tree Cover Requirements” but the correct reference appears to be
“Section 32.7.9.8(a)-1 Tree Canopy.” Please revise, and please revise/update the associated
Requirements and Calculations, as may be necessary.
B. The second row reads “Section 34-870 Streetscape Trees” but the correct reference appears to be
“Section 32.7.9.5 Landscaping Along Streets.” Please revise, and please revise/update the associated
Requirements and Calculations, as may be necessary.
C. The third row reads “Section 34-873 Parking Lots – Screening and Interior Landscaping” but the
correct reference appears to be “Section 32.7.9.6 Landscaping Within a Parking Area.” Please revise,
and please revise/update the associated Requirements and Calculations, as may be necessary.
D. The fourth row reads “Section 34-87(b)(2) Parking Lots – Screening and Interior Landscaping” but
the correct reference appears to be “Section 32.7.9.7 Screening.” Please revise, and please
revise/update the associated Requirements and Calculations, as may be necessary.
E. The fifth row reads “Section 34-87(c)(2) Parking Lots – Screening and Interior Landscaping” but the
correct reference appears to be “Section 32.7.9.7 Screening.” Please revise, and please revise/update
the associated Requirements and Calculations, as may be necessary.
9. [Z.O. Sections 32.5.2(q) and 32.7.9.6]: The “Zoning Ordinance Requirements” table on Sheet C-600
(“Landscape Plan”) references a Waiver request from the required Landscaping Within a Parking Area “due to
operational requirements of the user.” To date, no such Waiver request has been received. Please comply with
the applicable Code section(s) or submit a Waiver request.
10. [Z.O. Section 32.5.2(q)]: Please provide the specified traffic generation figures (trip generation estimates).
11. UPDATE: [Z.O. Sections 32.7.3(a), 21.3, 4.12.4(a), and 4.12.6]: The applicable minimum off-street parking
requirements for the proposed use have been generated in consultation with CDD staff in the Zoning Division
and Planning Division using the following definition in Chapter 4 (“General Regulations”), Section 12
(“Parking, Stacking, and Loading”), Subsection 6 (“Minimum Number of Required Parking Spaces for
Scheduled Uses”):
Food store: One (1) space per two hundred (200) square feet of gross floor area.
Per the information contained on the initial site plan, this calculates to a minimum requirement of [(1 x 6,000
GSF)/200] = (6,000/200) = 30 parking spaces. The number of proposed spaces is 54, which meets this
minimum requirement.
However, the proposed project is also subject to maximum off-street parking limitations per 18-4.12.4(a)
(“Parking Areas – Maximum Number of Parking Spaces”), which is as follows:
Maximum number of spaces. The number of parking spaces in a parking area may not exceed the number
of spaces required by this section by more than twenty (20) percent.
This calculates to a maximum limitation of (1.2 x 30 spaces) = 36 parking spaces. The number of proposed
spaces is 54, which does not comply with Z.O. 4.12.4(a). Therefore, you may address this issue by: a.) reducing
the number of proposed parking spaces; or b.) providing more detailed information about the proposed use(s) of
the primary structure, if the structure is to include multiple different “Scheduled Uses” (as identified in Z.O.
4.12.6), for the purposes of (potentially) re-calculating the parking (min.) requirements and (max.) limitations in
a way that (potentially) allows for more parking spaces; or c.) requesting a “modification or waiver” pursuant to
Z.O. 4.12.2(c), which is an administrative review process. For reference, Z.O. 4.12.2(c) states (in part):
“Modification or waiver. The limitation on the maximum number of parking spaces required by subsection
4.12.4(a)…may be modified or waived…in an individual case if the zoning administrator finds that the
public health, safety or welfare would be equally or better served by the modification or waiver and that
the modification or waiver would not otherwise be contrary to the purpose and intent of this chapter.”
Albemarle County Engineering Services (Engineer)
Matthew Wentland, mwentland@albemarle.org – Requested Changes (2/12/18); see attached comments.
Albemarle County Information Services (E911)
Elise Kiewra, ekiewra@albemarle.org – No Objection (1/25/18).
Albemarle County Building Inspections
Michael Dellinger, mdellinger@albemarle.org – No Objection (1/17/18).
Albemarle County Architectural Review Board (ARB)
Heather McMahon, hmcmahon@albemarle.org – PENDING; ARB conducted 2/12/18; review comments will be
forwarded upon receipt.
UPDATE: Requested Changes; review comments provided
2/15/2018; see attached (partial) comments (and see complete
review comments provided on following pages, due to comments
being truncated when exported from County View).
UPDATE: (6/26/2018) On 6/18/2018, the ARB voted 3:1 to act on
application ARB201700142 to recommend approval of Initial Site
Plan SDP201700080; see attached action letter dated 6/22/2018.
Albemarle County Department of Fire Rescue
Shawn Maddox, smaddox@albemarle.org – PENDING; review comments will be forwarded upon receipt.
UPDATE: Requested Changes; review comments provided 2/15/2018; see
attached comments.
Albemarle County Service Authority
Richard Nelson, rnelson@serviceauthority.org – Requested Changes (1/22/18); see attached comments.
Virginia Department of Transportation
Adam Moore, Adam.Moore@vdot.virginia.gov – Requested Changes (2/7/18); see attached comments and letter.
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
June 22, 2018
Jonathan Ritchie, P.E.
Bohler Engineering Va, LLC
28 Blackwell Park Lane, Suite 201
Warrenton, Va 20186
RE: ARB-2017-142: Wawa Initial Site Development Plan
Dear Mr. Ritchie,
At its meeting on Monday, June 18, 2018, the Albemarle County Architectural Review Board, by a vote of
3:1 voted to forward the following recommendations on the above-noted Initial Site Development Plan to
the agent for the Site Review Committee:
Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and (5) and
recommended conditions of initial plan approval:
1. Provide 3½” large caliper shade trees and other landscaping in the general area currently
shown with five (5) parking spaces at the northwest corner of the site.
2. Relocate the air and vacuum equipment to eliminate visibility from the EC.
3. Provide a landscape easement on adjacent property to the north for screening of the
canopy.
4. The lowest edge of the canopy roof shall not exceed 14’6”.
Regarding recommendations on the plan as it relates to the guidelines:
1. Consider substituting native tree and shrub species for those exotic species found in the
plant schedule.
2. Consider adding shrubbery to the exterior of the building.
Regarding conditions to be satisfied prior to issuance of a grading permit: None.
Regarding the final site plan submittal:
1. Submit architectural elevations and plans of the building and fuel pump canopy for
review. Address the standards and criteria established in the Standards for Fuel Pump
Canopies as outlined in Appendix B of the EC Design Guidelines.
2. Submit material samples for review.
3. The building and canopy architecture shall be compatible and shall be directly related.
4. Consider the frontality of the building and its fenestration.
5. Revise the design to reduce the height of the stone veneer on the canopy piers to enhance
human scale.
6. Relieve blankness on the north, south and west elevations by using architectural detail,
supplemented with landscaping.
7. Provide manufacturer’s specifications for proposed window glazing and samples for final
review.
8. Provide the standard glass note on the elevations: Window glass in the Entrance
Corridors should meet the following criteria: Visible light transmittance (VLT) shall not
drop below 40%. Visible light reflectance (VLR) shall not exceed 30%.
9. Revise the proposal so that both the canopy and the building maintain a presence on the
EC.
10. Revise the plan to include dumpster elevations and details. Provide samples of the
dumpster enclosure for review.
11. Relegate loading areas and mechanical equipment from the EC.
12. Provide a roof plan with equipment heights for review if any proposed mechanical
equipment will be roof-mounted.
13. Provide the standard mechanical equipment note on the General Notes page (C-101) of
the site plan set and on the architectural drawings: Visibility of all mechanical equipment
from the Entrance Corridor shall be eliminated.
14. Ensure that no footcandle values above 0.5 spill over from the property boundaries into
public rights-of-way. In particular, show the footcandle reading at the property line in the
vicinity of the light pole on the Profit Road side of the site.
15. Provide manufacturer’s specifications for all proposed light fixtures.
16. Revise the canopy design to eliminate glare.
17. Provide information to confirm that no illumination from the fuel pump canopy is emitted
above the horizontal plane.
18. Show the maximum footcandle (fc) values on the photometric plan. Revise all notes
accordingly.
19. Reduce illumination so that the maximum footcandle (fc) value does not exceed 20 fc.
20. Calculate the photometrics using an LLF of 1.0 for all fixtures.
21. Ensure that light color is consistent throughout the site.
22. Change the color of light models A4, B3, and B4 to dark brown, dark bronze, or black.
23. Ensure that the mounting heights of the freestanding pole lights includes the base and
reduce the total height to a maximum of 20’ from grade.
24. Provide standard lighting note on the lighting plan (C-700) within the site plan set: Each
outdoor luminaire equipped with a lamp tha t emits 3,000 or more initial lumens shall be
a full cutoff luminaire and shall be arranged or shielded to reflect light away from
adjoining residential districts and away from adjacent roads. The spillover of lighting
from luminaires onto public roads and property in residential or rural areas zoning
districts shall not exceed one-half footcandle.
25. Clarify the manufacturer listed in the luminaire schedule on the lighting plan (C-700) for
D1.
26. Ensure that all LLF values in the luminaire schedule on the lighting plan (C-700) are all
equal to 1.0.
27. Consider substituting native tree and shrub species for those exotic species found in the
plant schedule.
28. Correct the illustration on C-600, which currently calls out the AR as ‘AB’.
29. Delineate the utility easements on the landscape plan (C-600) and the site & utility plan
(C-300). Increase planting area to ensure that there are no conflicts between the proposed
plants and extant/proposed utilities/easements.
30. Provide one additional interior parking tree.
31. Note that signage requires a separate application. Ground cover, shrubs and/or trees will
be required to integrate the freestanding signs into the overall development.
32. Consider adding shrubbery to the exterior of the building.
33. Reduce the number of BNH and IV to below 10 and 25 respectively (or below 25% of
typology totals) by introducing more plant variety.
34. Provided the standard plant health note on the landscape plan (C-600): All site plantings
of trees and shrubs shall be allowed to reach, and be maintained at, mature height; the
topping of trees is prohibited. Shrubs and trees shall be pruned minimally and only to
support the overall health of the plant.
You may submit your application for continued ARB review at your earliest convenience. Application forms,
checklists and schedules are available on-line at www.albemarle.org/ARB. Please be certain that your ARB
submittal addresses the above-noted issues.
If you have any questions concerning any of the above, please feel free to contact me.
Sincerely,
Heather McMahon
Senior Planner
Cc: RL Development, LLC
8605 Westwood Center Drive, Suite 410
Vienna, Va 22182
Malloy Properties III LLC C/O Malloy Companies LLC
1300 Richmond Road
Charlottesville Va 22911
File
168 Spotnap Road • Charlottesville • VA 22911 • Tel (434) 977-4511 • Fax (434) 979-0698
www.serviceauthority.org
TO: Tim Padalino
FROM: Richard Nelson
DATE: 1/22/2018
RE: Site Plan Technical Review for:
The below checked items apply to this site.
SDP201700080 – Wawa – Initial Site Plan
1. This site plan is within the Authority’s jurisdictional area for:
✓ A. Water and sewer
B. Water only
C. Water only to existing structure
D. Limited service
✓ 2. An _8__ inch water line is located approximately _35 feet__ distant.
3. Fire flow from, nearest public hydrant, located distant from this site plan, is
Gpm + at 20 psi residual.
✓ 4. A __8_ inch sewer line is located approximately _on site__ distant.
5. An Industrial Waste Ordinance survey form must be completed.
✓ 6. No improvements or obstructions shall be placed within existing or future
easements.
7. and plans are currently under review.
8. and plans have been received and approved.
9. No plans are required.
✓ 10. Final sewer and maybe water plans are required for our review and
approval prior to granting tentative approval.
11. Final site plan may/may not be signed.
12. RWSA approval for water and/or sewer connections.
13. City of Charlottesville approval for sewer.
Comments:
A fire hydrant may be required by the fire marshal. If yes, provide water/ sewer
construction plans. If no, provide sewer construction plans for review.
Provide water/sewer data sheets.
Obstructions are not allowed in ACSA utility easements, such as a dumpster pad.
Show existing water meters in plans.