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Home My WebLink AboutSP201700032 Action Letter 2018-06-25Draft ACTIONS Planning Commission Meeting of June 19, 2018 AGENDA ITEM/ACTION FOLLOW-UP ACTION 1. Call to Order. • Meeting called to order at 6:00 p.m. by the Chair Keller. • PC members present were Ms. More, Mr. Dotson, Chair Keller, Mr. Bivins, Ms. Spain and Mr. Palmer (UVA Rep). Ms. Firehock and Vice -Chair Riley were absent. • Staff members present were Andrew Knuppel, Bill Fritz, Tim Padalino, David Hannah, Andrew Gast -Bray, Sharon Taylor and John Blair. 2. Other Matters Not on the Agenda from Clerk: the Public No action required None 3a. Regular Item. Clerk: This matter will be forwarded to the Board of B-2018-00883ATWR Country Green- Supervisors to be heard on a date to be determined. Staff: Action Letter — Recommendation as noted in the actions. Special Exception for a Tier I personal wireless facility proposed on an existing Virginia Dominion power structure PROPOSAL: Alteration to an existing 100 foot power tower to add antenna on a platform for wireless communication at a new top height of 110 feet and ground equipment in an approximately 300 square foot equipment area that will be fenced and landscaped. The site would be accessed using a 15' wide access and utility easement running parallel to Redfields Road before turning to follow the Dominion power lines. A special exception is requested to permit the platform mounting type. WAIVERS: Yes — § 18-5.1.40.a(4)(f) - showing trees within 50' of the facility, § 18-5.1.40b(2)(c) - projection of antenna beyond 18 inches, and § 18-5.1.40.b(3) - tree conservation plan ZONING CATEGORY: R1 Residential LOCATION: Dominion Virginia Power transmission lines south of Redfields Road; between Hayrake Lane and Fieldstone Road TAX MAP/PARCEL: — 1 — Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 1 07650-02-OS-00111, 07650-02-00-06300 MAGISTERIAL DISTRICT: Samuel Miller (Andrew Knuppel) RECOMMEND APPROVAL, by a vote of 4:1 (More no)(Firehock, Riley absent), of the modifications for the reasons outlined in the staff report for B201800883 ATWR Country Green - Special Exception for a Tier I personal wireless facility as shown in Attachment 1. The Planning Commission recessed at 7:50 p.m. and the meeting reconvened at 7:56 p.m. 4a. Public Hearing Items. Staff: Action Letter — Recommendation as noted in the ZMA-2017-00010 Boar's Head Connector actions. Road (Sign # 53) MAGISTERIAL DISTRICT: Samuel Miller Clerk: This matter will be forwarded to the Board of TAX MAP/PARCEL: 059D2-01-00-01500 Supervisors in a timely manner to be heard on a date to LOCATION: 200 Wellington Dr., be determined. Charlottesville, VA 22903 PROPOSAL: Amend ZMA200400015 to construct a permanent vehicular and pedestrian connection between the Boar's Head Sports Club and the adjoining Birdwood property. PETITION: Amend the approved application plan from ZMA200400015 to allow for the construction and permanent, unrestricted use of a new private street and associated pedestrian infrastructure, which would establish interparcel connectivity between this 12.1-acre subject property and the adjoining 544- acre Birdwood property (TMP #07500-00- 00-06300). ZONING: HC Highway Commercial — commercial and service uses by right, and residential by special use permit (15 units per acre). OVERLAY DISTRICT(S): AIRPORT IMPACT AREA and STEEP SLOPES — MANAGED. PROFFERS: Yes COMPREHENSIVE PLAN: Neighborhood Mixed Use Center in Neighborhood 6 of the Southern and Western Urban Neighborhoods, which allows for a mixture of residential uses (up to 18 units/acre); office, retail, and service uses primarily to serve nearby residential areas; and places of worship, —2— Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 2 schools, and public and institutional uses. (Tim Padalino) RECOMMEND APPROVAL, by a vote of 5:0 (Firehock, Riley absent) of ZMA-2017-00010 Boar's Head Connector Road with recommended changes from staff provided that the owner/applicant make technical changes noted in the report and make a commitment for the owner to pay a proportionate share of the cost of signalization or implementation of other transportation improvements if or when warranted as shown in Attachment 2. 4b. SP-201700032 UVA Outdoor Tennis Staff: Action Letter — Recommendation as noted in the actions for the special use permit and special exception. Facility (Sign #57) MAGISTERIAL DISTRICT: Samuel Miller TAX MAP/PARCEL(S): 07500-00-00-06300 Clerk: This matter will be forwarded to the Board of LOCATION: 410 Golf Course Dr., Supervisors to be heard in a timely manner on a date to Charlottesville, VA 22903 PROPOSAL: be determined. Amend SP201700023 to allow for the construction of a new outdoor tennis facility for use by the University of Virginia men's and women's varsity tennis teams, as well as the expansion of the existing Birdwood Golf Course to consist of a new short course containing six (6) holes, on the Birdwood property. Proposal also includes a request to allow for unrestricted, permanent vehicular use of a new private street to establish interparcel connectivity with the adjoining Boar's Head Sports Club property (TMP #059D2-01-00-01500). PETITION: Swim, golf, tennis, or similar athletic facilities under Section 13.2.2.4 of the zoning ordinance. No new dwellings proposed on this 544-acre parcel. ZONING: R1 Residential, which allows residential use by right (1 unit per acre). OVERLAY DISTRICT(S): ENTRANCE CORRIDOR, AIRPORT IMPACT AREA, and STEEP SLOPES — MANAGED and — PRESERVED. COMPREHENSIVE PLAN: Institutional, which allows for schools, libraries, parks, major utilities, hospitals, universities, colleges, ancillary facilities, and undeveloped publicly owned —3— Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 3 property; and Parks and Green Systems, which allows for parks, playgrounds, play fields, greenways, trails, paths, recreational facilities and equipment, plazas, outdoor sitting areas, natural areas, and preservation of stream buffers, floodplains, and steep slopes adjacent to rivers and streams in Neighborhood 6 of the Southern and Western Urban Neighborhoods. (Tim Padalino) RECOMMEND APPROVAL, by a vote of 5:0 (Firehock, Riley absent) of SP-2017- 00032 for UVA Outdoor Tennis, Permanent Connector Road, and Birdwood Golf Course Addition with the conditions outlined in the staff report, WITH MODIFICATIONS TO CONDITION #9 AS CONTAINED IN THE HANDOUT TITLED 'UPDATED STAFF RECOMMENDATIONS' DATED JUNE 19" as shown in Attachment 3. RECOMMEND APPROVAL, by a vote of 5:0 (Firehock, Riley absent) of the requested Special Exception for an Outdoor Lighting Waiver for the reasons outlined in the staff report and with the conditions outlined in the staff report as shown in Attachment 3. 5. Presentation Staff: At the July 5 meeting of the Board of Supervisors, Biodiversity Action Plan county staff will request Board approval to begin Informational presentation about the working with the Planning Commission on an recently completed Biodiversity Action amendment to the Comprehensive Plan. The proposed Plan for Albemarle County. No action is amendment will incorporate key components and required at this time by the Planning recommendations from the Biodiversity Action Plan. Commission. County staff developed the plan in consultation with and with approval of the county's Natural Heritage Committee. (David Hannah) RECEIVED presentation. No formal action taken. 6. Committee Reports The following committee reports were given: Jenny More reported: - Crozet CAC met with the main topic about Western Park in Old Trail. —4— Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 4 - ACE met and the recommendations to change the ordinance goes to the Board on Wednesday. Julian Bivins reported: - The Rivanna Water Authority met. tonight for discussion on a water issue about running a pipeline between the two reservoirs 7. Review of Board of Supervisors Meeting —June 13, 2018 Mr. Gast -Bray reviewed the actions taken at the meeting. 8. Old Business None 9. New Business Staff: - Request for staff to set up short - Set up presentation on Wireless Policy legislative presentation on different types of cell changes. towers and how they may be impacted - Finalize preliminary calendar. by legislative changes. - Preliminary calendar distributed to be finalized next week. - Request by Mr. Bivins to work towards a recommendation for a Wireless Policy update. 10. Items for follow-up None 11. Adjourn to June 26, 2018 Albemarle County Planning Commission meeting, 6:00 p.m., Auditorium, Second Floor, County Office Building, 401 McIntire Road, Charlottesville, Virginia. • The meeting adjourned at 9:04 p.m. ATTACHMENT 1 — B-2018-00883ATWR Country Green -Special Exception for a Tier I aersonal wireless facility— Planning Commission Recommendation ATTACHMENT 2 - ZMA-2017-000010 Boar's Head Connector Road — Planning Commission Recommendation ATTACHMENT 3 - SP-2017-00032 UVA Tennis, Permanent Connector Road, and Birdwood Golf Course Addition and Special Exception for Outdoor Lighting — Planning Commission Recommendation —5— Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 5 ATTACHMENT 1 - B-2018-00883ATWR Country Green -Special Exception for a Tier I personal wireless facility — Planning Commission Recommendation FACTORS FAVORABLE: The facility would utilize an existing structure, not located in an avoidance area. The facility would fill in coverage gaps in wireless service to surrounding neighborhoods and adjacent roadways. The Planning Commission recommends the Board adopt the attached Resolution to approve the following special exceptions: 1) 5.1.40. a (f) —waive requirement to show trees within 50' of the facility. 2) 5.1.40.b(2)(c) — modify projection of antenna to allow stand-off distance beyond 18" from tower structure, provided that the antenna project no more than 3' 6" as shown on Sheet C- 7. 3) 5.1.40.f(3) — waive tree conservation plan SEE PROPOSED RESOLUTION OF INTENT —6— Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 6 ATTACHMENT 2 — ZMA-2017-000010 Boar's Head Connector Road — Planning Commission Recommendation RECOMMEND APPROVAL, by a vote of 5:0 (Firehock, Riley absent) of ZMA-2017-00010 Boar's Head Connector Road with recommended changes from staff provided that the owner/applicant make technical changes noted in the report and make a commitment for the owner to pay a proportionate share of the cost of signalization or implementation of other transportation improvements if or when warranted. —7— Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 7 ATTACHMENT 3 — SP-2017-00032 UVA Tennis, Permanent Connector Road, and Birdwood Golf Course Addition and Special Exception for Outdoor Lighting - Planning Commission Recommendation Based on the findings described in the staff report for SP-2017-00032 and factors identified as favorable therein, the Planning Commission recommends approval of the special use permit amendment SP- 2017-00032 with conditions as recommended in the staff report, but with revisions to recommended condition of approval #9 as shown below: Recommended Conditions ofAnoroval—SP201700032: Development of the Birdwood Property shall be in general accord with the concept plan entitled "Birdwood SP 2017-00032 Concept Plan" prepared by Elise Cruz, Universityof Virginia Foundation ("UVAF"), dated April 27,2018, which includes sheets 1-4(the "Concept Plan"), attached hereto, as determined by the Director of Planning and Zoning Administrator. To be in general accord, development and use shall reflectthe following majorelements shown on the Concept Plan and on each corresponding Concept Plan Detail, as noted below: A. Exhibit A— Concept Plan (Sheet 1 of 4): i. Locations of structures, improvements, and uses; ii. Limits of Golf Course, including 18-hole Golf Course, Par 3 Short Course, Practice Ground, Short Game area, and associated improvements; and iii. Location and alignment of Connector Road between Golf Course Drive and Berwick Road. B. Exhibit B —Tennis Facility Detail (Concept Plan Sheet 2 of 4): i. Location of Tennis Facility within area shown in green shading; ii. Location of future tennis courts within area outlined in a dashed oval and entitled, "Future tennis courts", and prohibition of high mast lighting in this area; and iii. Provision of ADA-compliant pedestrian infrastructure to connect Birdwood property (TMP #75-63) with neighboring Boar's Head Sports Club property (TMP #59D2-01-15). C. Exhibit C — Golf Practice Facility Detail (Concept Plan Sheet 3 of 4): i. Building location, orientation, and mass; ii. Parking lot location; iii. Installation of new landscaping for screening purposes; iv. Retention oftreesshown for preservation; and v. Earthen berms adjacent tothe new parking lot. D. Exhibit D — Connector Road Detail (Concept Plan Sheet 4 of 4): i. Location and alignment of Connector Road between Golf Course Drive and Berwick Road; and ii. Pedestrian infrastructure (including sidewalks, crosswalks, and outdoor lighting) Any new construction and/or improvements at the subject property, other than the site improvements that are in general accord with the Concept Plan and with each corresponding Concept Plan Detail as determined by the Director of Planning and Zoning Administrator, shall require an amended special use permit, except for the following: • Mod ificationsto golf course layoutwithinthe boundaries of the existing 18-holegolf course, and outside of the boundaries of the Birdwood Mansion "Historic Core" and "Outer Precinct" as identified in the Birdwood Landscape Site Protection and Stewardship _$_ Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 8 Strategies Plan (2015); Construction of athletic -related accessory structures or other athletic -related improvements which primarily supportthe useofthe golf course facilities and/or tennis facilities andwhich occurwithin thegeneral area ofthose uses. Other minor modifications tothe Concept Plan or corresponding Concept Plan Details that do nototherwise conflict with the elements listed above maybe madetoensure compliancewiththe Zoning Ordinance, asdetermined by the Zoning Administrator. 2. Design and development of the improvements shown on Exhibit C — Golf Practice Facility Detail (Concept Plan Sheet 3 of 4) shall be subject to the following, as determined by the Planning Director or designee: Placement ofthe parking lotwithin the "bowl" created bythe existing terrain in a way that minimizes grading ofthe slopetothe north ofthe new parking lot,which isto be preserved foritsscreening effect; Construction of earthen berms adjacent to the parking lotwhich are compatible with existing topographicvariation and which further reducethevisibilityofthe parkinglotand parkedcars from Golf Course Drive; Approved planting plan and planting schedule which, at minimum, include: i. New landscaping materials planted in naturalistic or informal arrangements which are consistent and compatible with theexistinglandscape intermsofcharacter, density, and species; ii. Ameadow orsimilargrass landscape along Golf Course Drive; and iii. The use of native plant materials; and d. Submittal of a conservation plan prepared bya certified arboristto preserve trees identified for preservation, includingthe treatment of all ash trees (species Fraxinus) that areto be preserved for protection againstthe emerald ash borer(Agrilusplanipennis), to be used inconjunction with any required conservation checklist. If all reasonable alternatives for preservation have been explored, and such trees cannot be retained due tothe health ofthe tree as determined bythe certified arborist, removal may occur. 3. Design and development of the improvements shown on Exhibit D — Connector Road Detail (Concept Plan Sheet 4 of 4) shall comply with the Special Exception (Grading Buffer Waiver) and all Special Exception Conditions approved by the Board of Supervisors on April 4, 2018. 4. Expansion or replacement of the Clubhouse is permissible, provided that all site plan, building permit, and all other applicable permit approvals are properly obtained. 5. No change in use of the Birdwood Mansion is permitted through this Special Use Permit Amendment. 6. All proposed outdoor lightingforthe property shall complywith Albemarle County Code, except as otherwise modified or waived by the Board of Supervisors through the approval of a Special Exception request (as may be applicable). Tall mast lightingshallnot be permitted fortennis courts inthearea designated as "Futuretenniscourts" on Exhibit B— Tennis Facility Detail (Concept Plan Sheet 2 of 4), dated April 27, 2018. 7. Sound studies that demonstrate compliance with the Albemarle County Noise Ordinance, as determined bythe Zoning Administratoror her designee, shall be submitted toAlbemarle County prior _g_ Albemarle County Planning Commission FINAL Action Memo — 06-19-2018 Page 9 to the issuance ofa Certificate of Occupancy forth eTennis Facility. 8. The own er'strafficconsultantsha I I conduct signa I warrant analyses forth e Golf Course Drive and Edna Drive intersections with U.S. Route 250todetermine if volumes indicate that any modification to intersection controls should be implemented. Such analyses shall be conducted a minimum of two times (the first shall occur twelve (12) months after the permanent opening of the connector road, and the second shall occur twenty-four (24) months after the permanent opening of the connector road), and shall be submitted to Albemarle County for review. If any modification is indicated based on traffic volumes collected perstandard procedures of the Virginia Departmentof Transportation("VDOT"),the owner's consultantwill prepare and submit the requisite Signal Justification ReportevaIuatingalternative intersection control toVDOTandAlbemarle County and engage in discussion aboutthe appropriate measures, if any, to betaken ateither intersection. 9. If VDOT and the County determine at any time within five (5) years after the permanent opening of the connector road that signalization or other improvements — together, "transportation improvements" — are appropriate for the Golf Course Drive intersection and/or Ednam Drive intersection with U.S. 250 / Ivy Road, the owner shall pay its pro rata share based on its proportionate contribution to the need for such transportation improvements. "71 .._@1101'01 M 111 Is W .. �20 ON WIN -oil 10. The owner shall continue to implement an Integrated Pest Management/Nutrient Management Plan to reduce adverse water quality impacts. 11. Ingress and egress along Birdwood Drive shall continue to be restricted, to the satisfaction of the Zoning Administrator, to only those residences served by Birdwood Drive and shall not be used as an access to the Indoor Golf Practice Facility or other areas of Birdwood. 12. Use of the property must adhere to the Events Management Plan as described in Proffer #4 of ZMA201700010. -10- Albemarle County Planning Commission FINAL Action Memo - 06-19-2018 Page 10 13. SP201700032 shall remain valid so longas construction of anyone ofthe uses proposed herein is commenced within 5yearsfromthedateofapproval. SPECIAL EXCEPTION FOR AN OUTDOOR LIGHTING WAIVER RECOMMENDED CONDITIONS The Planning Commission recommends approval of the requested Special Exception for an Outdoor Lighting Waiver for the height of the lighting poles supporting the outdoor lights for the hard courts at the proposed tennis facility to be a maximum of 70 feet, with the following conditions: 1. All light fixtures used in conjunction with light poles utilizing the maximum allowable height granted by Special Exception must be full cut-off dimmable LED lights, as proposed by the applicants. 2. The full cut-off dimmable LED lights may only be used at the level of illumination required for televised nighttime play during such televised nighttime play, and the lights shall be dimmed during other times (such as evening practices), as proposed by the applicants. 3. The waiver shall only apply to the proposed 12 hard courts within the proposed tennis facility; any future tennis courts located in the area denoted for "Future tennis courts" on Exhibit B — Tennis Facility Detail (Concept Plan Sheet 2 of 4) shall have outdoor lighting consisting of poles which comply with the 35' maximum height and full cut-off luminaires, as proposed by the applicants. -11- Albemarle County Planning Commission FINAL Action Memo - 06-19-2018 Page 11