HomeMy WebLinkAboutSDP201800036 Action Letter 2018-07-06I"dfl
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
July 6, 2018
Shimp Engineering
201 E. Main Street. Suite M
Charlottesville VA 22902
SDP201800036 Oak Hill Convenience Store — Initial Site Plan
Mr. Shimp,
The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced site plan.
This approval shall be valid for a period of five (5) years from the date of this letter, provided that the developer
submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as provided in
section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues approval of
the final site plan.
The final site plan will not be considered to have been officially submitted until the following items are received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
2. The applicable application fee
Please submit 11 copies of the final plans to the Community Development Department. The assigned Lead
Reviewer will then distribute the plans to all reviewing agencies. Once you receive the first set of comments on the
final site plan, please work with each reviewer individually to satisfy their requirements.
The Department of Community Development shall not accept submittal of the final site plan for signature until
tentative approvals for the attached conditions from the following agencies/reviewers have been obtained:
SRC Members:
Albemarle County Planning Services (Planner) - 3 copies [Christopher Perez ext. 34431
Albemarle County Engineering Services (Engineer) - 1 copy [John Anderson ext. 3069]
Virginia Department of Transportation - 1 copy [Adam Moore 434-422-9866]
Albemarle County Department of Fire Rescue - 1 copy [Shawn Maddox 434-296-5833]
Albemarle County Information Services (E911) - 1 copy [Elise Kiewra ext. 3030]
Albemarle County Building Inspections - 1 copy [Mike Dellinger (434)-296-5832 ext. 3228]
Albemarle County Architecture (ARB) — 1 copy [Margaret Maliszewski ext. 3276]
Albemarle County Service Authority (ACSA) - 1 copy [Richard Nelson] 434-977-4511]
Virginia Department of Health (VDH) — 1 copy [Alan Mazurowski 434-972-4306]
If you have any questions about these conditions or the submittal requirements please feel free to contact me at
Extension 3443, cperez@albemarle.org.
Sincerely,
A�—
Christopher Perez
Senior Planner
County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Phone 434-296-5832
Memorandum
To: Justin Shimp
From: Christopher P. Perez, Senior Planner
Division: Planning
Date: June 21, 2018
Subi ect: SDP201800036 Oak Hill Convenience Store — Initial Site Plan
Fax 434-972-4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following
comments have been satisfactorily addressed (The following comments are those that have been identified at this time.
Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by
the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.]
1. [35.41 Fee�q. The pttbhe notifieation fee ofQ45 wes not paid prior to the SRG meeting. Please pay the fee prior- to
pfeappliea4ien plan has beeft "pfeved fef this site. Rathef the tme "pliea4ieft fee is $1,290 + $0.161SF neftfesideW
. Paid
2. 132.5.2(j), 32.5.2(k)] Existing and Proposed Sewer Facilities. The plan fails to depict the existing and proposed sewer
facilities. Per conversations with the applicant they plan to utilize existing septic system to serve the use. Provide a
note on the plans to this affect. Also, on the plans depict the location and the extent of the primary and reserve
drainfields. Prior to final site plan VDH shall approve the septic system to ensure it is adequate for the uses.
If VDH considers the additional of gas pumps to cause an increase in the sewer capacity requirements of the use and
the existing system needs to be upgraded or expanded. The modified system shall be located on the C-1 zoning of the
property. As the drainfields for the commercial use must be located on the C-1 portion of the property because the use
and accessory use is only permitted in the C-1 zoning district and not in the residential zoning.
3. 132.5.2(j), 32.5.2(k)] Existing and Proposed Water Facilities. The plan fails to depict the proposed water facilities
serving the use. Per conversations with the applicant they are utilizing public water to serve the use, and have been
connected for a few months. Provide a note on the plans to this affect. Depict the location of the water lines and the
connections. Depict and label all off site and onsite easements for the water connection. ACSA approval shall be
required prior to final site plan approval. Also, on the plans depict and label all wells on this lot which serve the mobile
homes.
4. [5.1.20] Sale of Petroleum Products. No storage tanks, including underground tanks shall be located closer than 100'
feet from any lot line when the site is served by well. The commercial use is served by public water, thus the 100'
setback to property lines is not triggered; however, the existing mobile homes (residential uses), on the same lot are
served by well. Staff is concerned with possible contamination of these citizens drinking water due to potential spills
and runoff from the pumps. It is recommended that the underground storage tank be relocated on the other side of the
fuel canopy to provide the equivalent 100' buffer to the remaining mobile homes on the property.
5. [21.7(C)] Buffer Zone Adjacent to Residential Districts. The property is split zoned and grading is proposed within the
20' undisturbed buffer between the residential and the commercial zoning. This is not permitted as no construction
activity including grading or clearing of vegetation shall occur closer than 20 feet to any residential district.
Additionally, the adjacent residentially zoned property (TMP 76-52P) is required to be given a 20 foot undisturbed
buffer area. It is important to note that disturbance of the buffer zone is not allowed even for the purpose of screening.
In order for required screening to be planted in the undisturbed buffer area a special exception shall be requested and
approved by the BOS prior to final site plan approval.
6. [4.20] Parking Setback. The 5 parallel parking spaces in front of the building do not meet minimum parking setbacks
from the right-of-way and shall be removed. While it is understood these spaces are existing, they are not previously
approved parking spaces depicted on an approved site plan, nor are they existing in this same capacity or arrangement.
As such they are not permitted to remain.
7. [32.5.2(n)] Label the extent of the public right-of-way. Label the prescriptive right-of-way. Per conversations at SRC
the applicant seeks right-of-way dedication. If this is the case, prior to final site plan approval a right-of-way dedication
plat shall be submitted, reviewed, and approved.
8. [32.5.2(b), 4.12.16(c)] Information for Proposed Use. Provide a parking schedule along with calculations of required
parking, including the maximum amount required and the amount provided. The information provided on the site plan
was crossed out by the applicant on all review copies and was not reviewed at this time. Also, provide square footages
of existing buildings.
9. 132.5.2(p), 32.7.9.7(a)(1)&(2) & 32.7.9.7(d)] Landscaping. Provide a complete landscape plan that meets all
requirements of Section 32.7.9 with the Final Site Plan.
10. [4.20] Setbacks. Include labels to the visual setbacks on the site plan; rather than just on the existing conditions sheet.
11. [Comment] Provide directional arrows for the entrances and throughout the site.
12. [4.12.15(g)] Parking Areas. Provide and label curb and gutters in the parking areas and along travelways.
13. [32.5.2(n)] Information on the proposed paving material types for all walkways, access ways and parking lots.
14. [32.5.2(j)] If there are any existing water, wastewater, or storm drainage systems on the property show the location and
size of each. Also provide the deed book and page references for any and all existing water, wastewater or storm
drainage systems easements that are located on the property.
15. [32.5.2(a)] General Information. Provide the present uses of all abutting parcels.
16. [32.5.2(a)] General Information. The TMP listed in the title of the site plan is correct, but the TMP provided under
"source of title" block on sheet 1 is incorrect. Revise.
17. [32.5.2(a)] General Information. The magisterial district listed in the title of the site plan is correct, but incorrect in the
Magisterial District block on sheet 1. The magisterial district is the Samuel Miller District. Revise.
18. [32.5.2(n)] Proposed Improvements. Indicate the height of the gas canopy structure. Does the site propose to have a
loading space? If so, depict and label the location and dimension of the loading space.
19. [32.5.2(d)] Topography. Depict and label all managed slopes onsite. Additionally, provide topography 50' beyond all
property lines and zoning lines.
20. [4.12.19] Dumpster Pad. Depict the location and design of the dumpster pad. Additionally, dumpster pads shall be
screened per Section 32.7.9 and where applicable section 30.6.
21. [32.5.2(1)] Provide the location of any existing or proposed utilities and utility easements including telephone, cable,
electric and gas. Indicate the deed book and page reference for all exiting utility easements located on the property.
22. [32.5.2(n)] Outdoor lighting information including a photometric plan and location, description, and photograph or
diagram of each type of outdoor luminaire [Sec. 32.7.8 & Sec. 4.17]. If there will be any external lighting fixtures a
photometric plan will be required for Final Site Plan approval. In addition to meeting all lighting requirements a
standard lighting note will be required.
23. [32.5.2(n)] If there is to be a sign for the proposed use, on the final site plan depict and label the sign location.
(Depicting the sign on the final site plan is not approval of the sign location or type).
24. [32.5.2(n)] Existing and Proposed Utilities. On the landscape plan depict, label, and dimension all utilities/ utility
easements. Provide all existing easements with deed book page reference numbers.
25. [32.7.2.1] Each entrance onto any public street shall be designed and constructed as required by the standards of the
Virginia Department of Transportation (VDOT). VDOT approval of the entrance to the site shall be required prior to
final site plan approval. See the attached VDOT comments.
26. [32.6] A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
27. [Recommendation] This property is within the Monticello Viewshed. It is suggested the applicant consult with the
Thomas Jefferson Foundation to discuss any potential visual impact of the project.
ARB - Margaret Maliszewski
The proposed fuel pump canopy is expected to have a minimal level of visibility from the Rt. 631 Entrance Corridor, but
visibility is expected to increase when the under -canopy lights are illuminated. The canopy design must be consistent with
the Entrance Corridor Design Guidelines, and in particular the fuel pump canopy guidelines. Note that illumination at
ground level under the canopy should not exceed 20 footcandles. The applicant should consult the guidelines and submit
detailed canopy design information with the final site plan for ARB staff -level review.
Fire and Rescue — Shawn Maddox
1. If the store will not be open 24 hours a Knox box will be required. Please add a note to the plan indicating such and that
the installation must be coordinated with the fire marshal's office.
2. A fire flow test of the existing hydrant will be required prior to final acceptance.
3. If the store is going to have a sprinkler system an FDC must be shown and be located within 100' of a hydrant.
ACSA —Richard Nelson
1. Show water meter location.
2. There is currently no ACSA easement leading to water meter. Please include an easement.
3. Show well locations.
4. Are any new fixture counts proposed?
Engineering — John Anderson
See attached review comments
VDOT Adam Moore
See attached review comments
E911— Elise Kiewra
No Objection.
Building Inspections — Mike Dellinger
1. Retaining walls greater than 3 feet in height require a separate building permit. Walls exceeding 4 feet in height require
an stamped engineered design also.
2. Verify parking spaces and access isles do not have a surface slope greater than 1:48. Access isles shall be at the same
level as the parking space they serve.
VDH — Alan Mazurowski
Comments attached.
Sincerely,
Christopher P. Perez
Senior Planner, Planning Division
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
Site Plan review
Project:
Oak Hill Convenience Store — Initial Site Plan
Plan preparer:
Justin Shimp, PE, Shimp Engineering — 201 E. Main St., Suite M
Charlottesville, VA 22902 fiustinkshimp-en ing cerin,g com ]
Owner or rep.:
SIDDH LLC, 1096 Foxvale Lane, Charlottesville, VA 22902-8255
Plan received date:
14 May 2018
Date of comments:
6 June 2018
(Rev. l)
21 June 2018 —Revised per SRC discussion
Reviewer:
John Anderson
Project Coordinator: Christopher Perez
SDP2018-00036
Initial Site Plan:
1. Provide offsite topography that extends at least fifty (50) feet outside the site (18-32.5.2.d.).
2. Show and label blue line (watercourse) feature shown on County GIS system. Identify as ditch,
intermittent stream, or perennial stream. Provide date of Engineer's site visit to identify and evaluate
characteristics of this existing topographic drainage feature (18-32.5.2.£).
3. Provide sight lines on SR 875 (Country Green Road) for design speed limit (18-32.5.2.1.).
4. Show existing and proposed sewer and drainage facilities (18-32.5.2.j./k.).
5. Show existing and proposed utilities and easements (18-32.5.2.1.).
6. Improvements (18-32.5.2.n.)
a. Provide pavement design based on ADT. (Rev.1) Comment withdrawn.
b. Provide pavement section details.
c. Provide dimensions of proposed fuel storage tanks.
d. Specify pavement design for pavement above fuel storage tanks.
7. Provide wheel stops for the twelve (12) 9' X 18' parking spaces. (Rev.1) Comment withdrawn.
8. Indicate area to be dedicated as SWM Facility Easement (18-32.5.2.o.).
9. Indicate areas to be permanent drainage easements (18-32.5.2.o.).
10. Provide curb and gutter for parking lot (18-4.12.15.8.).
11. Show preserved and managed steep slopes.
12. State building code requires building permits when a wall retains three (3) or more feet of unbalanced
fill. Albemarle County Building Inspections Division requires engineered design when wall is four (4)
or more feet in height, in addition to a building permit. Please submit engineered design /building
permit application, if needed.
Preliminary Engineering comments for Final Site Plan
(based on information included with ISP)
13. Proposed slopes steeper than 3:1 require landscaping vegetation hardier than grass. Provide
acceptable landscaping. Ref. ACDSM, Sec. 8. Grading, A.2 (p. 22 of .PDF; link:
Engineering Review Comments
Page 2 of 2
http://www.albemarle.or"u load/images/forms center/departments/community development/forms/design stan
dards manual/Albemarle County Design Standards Manual 2015-04-25 draft.pdf ).
14. Provide complete drainage design. Provide calculations, plan and profile.
15. Provide curb and gutter. Evaluate inlet spread and capacity.
16. Provide sight distance easements, as needed.
17. VSMP Approval is required.
18. Required for VSMP Approval:
a. VSMP Plan meeting requirements of 17-401;
b. SWM Facility Maintenance Agreement recordation;
c. SWM and Permanent Drainage Easement recordation.
d. (Rev. 1) New: Provide minimum distance from release point of (detained) stormwater flow
and minimum distance from sheet flow release from any edge of paved areas to single on-site
well serving multiple residents of at least 100 feet. Provide pipe conduit of sufficient length
to convey storm runoff past (or beyond) the well, as needed. In certain circumstance, storm
runoff may contain petroleum distillate. Ensure daylight release point is at least 100 feet from
the on-site well. From discharge outfall, at no point may drainage design show storm runoff
release from vehicle fueling areas or storage tank (fill) port areas within one hundred (100)
feet of the single on-site well, which serves multiple residential dwellings (mobile homes).
Please feel free to call if any questions: 434.296-5832 —0069
Thank you
SDP201800036-Oak Hill Convenience Store ISP 062118rev.doc
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 orange Road
Culpeper Virginia 22701
Stephen C. Brich, P.E.
Commissioner
June 08, 2018
Christopher Perez
County of Albemarle
Department of Community Development
40I McIntire Road
Charlottesville, VA 22902
Re: SDP -2018-00036- Oak Hill C. Store — Initial Site Plan
Dear Mr. Perez:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Shimp Engineering, P.C., dated
May 07, 2018 and offer the following comments.
Land Use
1. Please show mill and overlay on plans in accordance with WP -2 and show limits of mill
and overlay. Also please add the detail to the plans.
2. The mill and overlay will require work to centerline, so flagging operation will be
necessary. Please provide an MOT plan in accordance with the Virginia Work Area
Protection Manual.
3. Please provide sight distance lines and profile for proposed entrance onto Country Green
Road (SR 875) to plans.
4. Recommend dedicating right of way to the County for future public use.
5. Please add dimensions for the curb radii and the entrance width.
6. Please see Road Design Manual appendix F -Access Management design standards for
entrances and Intersections, figure 4-10 commercial entrance design. Provide a right and
left turn lane warrant analyses as shown in F-96. Please refer to F-109 to provide the
appropriate design vehicle and turning radius by land use.
7. Please provide drainage information for proposed storm water management elements.
8. Please see appendix F, page F-23, of the Road Design Manual for minimum spacing
standards for commercial entrances, intersections, median crossovers for major collector
streets.
9. See Road Design Manual page B(1)-56 for parking bay turnout design.
10. Pending trip generation submission the entrance may be eligible for Moderate Volume
Commercial Entrance standards.
Please note that the final site plan must show conformance with the VDOT Road Design
Manual Appendices B (1) and F, as well as any other applicable standards, regulations, or
other requirements.
WE KEEP VIRGINIA MOVING
June 07, 2018
Mr. Perez
Page Two
Please provide two copies of the revised plan along with a comment response letter. If further
information is desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
Sincerely,
�41t-qaZL----,
Adam J. M re, P.E.
Area Land Use Engineer
Charlottesville Residency
WE KEEP VIRGINIA MOVING
COMMONWEALTH[ of VIRGINIA
In Cooperahon with the Thomas Jefferson Health District ALBEMARLE - CHARLOTTESVILLE
FLUVANNA COUNTY (PALMYRA)
State Department of Health 1138 Rose Hill Drive GREENE COUNTY (STANARE)SVILLE)
LOUISA COUNTY(LOUISA)
Phone S434I 972-6219 P. O. Box 7546 NELSON COUNTY (LOVINGSTON)
Fax (434) 972-4310
Charlottesville, Virginia 22906
June 21, 2018
Christopher Perez, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Oak Hill Convenience Store — Revised Comments
Initial Site Plan Review, SDP2018-36
Mr. Perez:
As requested, I've reviewed the Site Plan (5/7/18) for the proposed addition to the facility
referenced above. The water source will be the public system, but sewage disposal will
be an existing on-site drainfield. I understand that the existing system currently serves
the store, as well as multiple homes in the trailer court. To address the change of use that
will occur with the proposed construction, we will require a capacity assessment by a
professional engineer.
Concerning the existing well, located on the site plan at the southern edge of the area of
disturbance, I recommend the well head be protected during construction. It appears final
grading may result in fill material added in this location, and if so, the well head must not
be buried. Any modification to, or abandonment of, the well must be preformed by a
licensed well driller and may require permitting by this office.
In addition, the proposed location for the fuel storage tanks encroaches within the 100 -
foot minimum separation distance to the well, and therefore must be relocated.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowski&vdh.vir ig nia.gov