HomeMy WebLinkAboutSUB201700180 Review Comments Easement Plat 2018-07-13County of Albemarle
Department of Community Development
Memorandum
To: Katurah Roell (Dominion Engineering)
From: Paty Saternye- Senior Planner
Division: Planning Services
Date: December 18, 2017
Rev. 1: January 23, 2018
Rev. 2: July 13, 2018
Subject: SUB-2017-180 Hollymead Town Center Block C6 — Easement
The County of Albemarle Planning Division will grant or recommend approval of the Final Plat
referenced above once the following comments have been addressed: [Each comment is
preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless
otherwise specified.]
[14-302 (A)(3), (4) & (14)] Existing or platted streets; Private Easements; Land to be
dedicated in fee or reserved. Address the following:
g) Provide all existing or proposed HOA documents, supplemental document, deeds
and/or separate maintenance documents showing both the ownership and
maintenance of all private street easements that are being expanded with this plat.
Rev. 1: Comment not addressed. Provide all existing or proposed HOA documents,
supplemental document, deeds and/or separate maintenance documents showing
both the ownership and maintenance of all existing and proposed access easements
and alleys.
Rev. 2: Comment not fully addressed. See comments below.
[14-302 (A)(4) & (14)] Private Easements; Land to be dedicated in fee or reserved.
Address the following:
f)Ensure all new easements specify "New" in their label. There are many labels on the
plat that do not specify "new" when the item is being proposed.
Rev. 1: Comment not fully addressed. Address the following:
a. Sheet V2, add "New" to the "private access maintenance and landscaping" label.
b. Sheet V4, add "New" to the "private access maintenance and landscaping" label.
c. Sheet V4, add "New" to the "extents of private access easement' label in two
places.
d. Sheet V5, add "New" to the "limits of private alley easement' label.
e. Sheet V5, add "New" to the "limits of private access easement' labels in two
places.
Rev. 2: Comments a through a above have been addressed.
g) Provide all existing or proposed HOA documents, supplemental document, deeds
and/or separate maintenance agreements showing both the ownership and
maintenance of the alleys, private streets and landscaping easements and additional
access easements for sidewalks. These documents will be reviewed by the County
Attorney. Address the following:
a. With existing documents they must be worded to automatically incorporate new
or expanded easement areas, and expanded private streets, or a new
supplemental document must be provided that adds the new areas/easements.
Rev. 1: Comment not yet addressed. Address this comment.
Rev. 2: Comment not fully addressed. Address the following:
I. In section 3 of the suaalemental declaration the easement slat has the
wrong initial submission date of October 15, 2017. This instead should
be October 16, 2017.
II. No mention of the expanded width of Grand Forks Blvd. and Laurel Park
Lane (Sheet V2) appears to be included in the supplemental declaration.
Either revise the document to integrate the expansion of the private
access easements or discuss this with the plan reviewer.
III. Also, see comments below.
b. All documents for maintenance must be highlighted showing where the minimum
document requirements are provided. See the attached "subdivision
maintenance instrument review checklist", which must be filled out and submitted
with each document.
Rev. 1: Comment not yet addressed. Address this comment.
Rev. 2: Comment addressed.
c. For existing HOA documents the sections that show either that the private street
or easement is already covered in the document, or that the maintenance
requirements meet the County's minimum requirements, must be highlighted
prior to submission to the plan reviewer. See the attached "subdivision
maintenance instrument review checklist".
Rev. 1: Comment not yet addressed. Address this comment.
Rev. 2: Comment addressed.
d. The plat will not be approved until these documents have all been approved,
signed, notarized, and a copy of the notarized documents provided to the plan
reviewer.
Rev. 1: Comment not yet addressed. Address this comment.
Rev. 2: Comment not fully addressed. Address this comment, once all
revisions to legal documents specified in these comments have been fully
addressed.
e. Any new documents that provide ownership and/or maintenance of the
easements/private streets must be recorded at the same time as the easement
plat.
Rev. 1: Comment not yet addressed. Address this comment.
Rev. 2: Comment not fully addressed. Address this comment, once all
revisions to legal documents specified in these comments have been fully
addressed.
f. Ensure that the final version of all documents reference this plat with the correct
name, date and revision date at the time of recordation.
Rev. 1: Comment not yet addressed. Address this comment.
Rev. 2: Comment not fully addressed. Address the following:
I. A portion of the supplementary declaration (Section 1) references a
subdivision plat that will not have been approved at the time of
recordation of this plat and declaration. The subdivision plat may
require modification after the approval of this easement plat, and
therefore the date may not be correct. Revise the suaalemental
declaration to address this.
A portion of the supplementary declaration (Section 1) is referencing
the subdivision of the lots and creation of open space which will not
take place until after the recordation of the easement plat and the
supplemental declaration. Revise the supplemental declaration to
address this. The subdivision of lots and creation of open space
should be accomplished with a different declaration once the
subdivision plat has been approved.
III. A portion of the supplementary declaration (Section 1), when
specifying in which plat the alleys are shown and created, references
the a "subdivision plat" that will not exist at the time of recordation
instead of the "easement plat" which is creating them. Revise the
supplemental declaration to address this.
4. [14-302 (A)(5) & 14-303 (L)] Public Easements; Public utility, drainage and sight
distance easements. Address the following:
b) Ensure all new easements specify "New" in their label. There are many labels on the
plat that do not specify "new" when they are proposed.
Rev. 1: Comment not fully addressed. See comment #3 above.
Rev. 2: Comments addressed.
[14-302 (A)(15)] Identification of all owners and certain interest holders. Provide all
existing or proposed HOA documents, supplemental document, deeds and/or separate
maintenance documents showing both the ownership and maintenance of all private street,
alley, access easement and landscape easement that are being created or expanded with
this plat.
Rev. 1: Comment not yet addressed. Address this comment.
Rev. 2: Comment not fully addressed. See comments above on revisions reauired
to the supplemental declaration.
[14-303 (E)] Dimension standards and information on all lots, streets, alleys,
easements and shared driveways. Address the following:
c) Ensure that all easement holders are identified on the plat and that the most recent
deed book and page number for the easement is provided.
Rev. 1: Comment not fully addressed. Revise labels on Sheets V4 and V5 so that
the labels are not overlapping in the lower right hand corner of the page. The private
access easement deed book and page number information cannot be read because
of the conflict.
Rev. 2: Comment addressed.
13. [COMMENT] Ensure with the next submission that the revision date on the plat is updated.
Rev. 1: Comment not fully addressed. Ensure with the next submission that the revision
date on the plat is updated.
Rev. 2: Comment addressed.
14. [NEW COMMENTI See the attached comments from other reviewers. Please note that
no legal documents have been provided in reference to these proposed easements or the
maintenance agreements associated with the easements. These documents once
submitted must be reviewed and approved by the County Attorney's office. See comment
#3 above.
Rev. 2: Comment not fully addressed. All leaal documents were submitted as of
6/21/18 and have been reviewed. See the required revisions to the supplemental
declaration outlined in the comments above.
Please contact Paty Saternye at the Department of Community Development 296-5832 ext. 3250
for further information.
CC: Town Properties LLC