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HomeMy WebLinkAboutARB201700129 Action Letter 2018-08-03COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 May 30, 2018 Rev. 2: August 3, 2018 Justin Shimp Shimp Engineering 201 E. Main Street, Suite M Charlottesville, VA 22902 RE: ARB-2017-129: HTC Hotel Dear Justin, We have received revised site plans and architectural plans for the above -noted application that address the conditions of approval the Architectural Review Board requested at its February 12, 2018 meeting. The following revisions are requested to make the proposal consistent with those conditions as well as the Entrance Corridor design criteria. 1. Revise the window glass note. Ensure that the note is" Visible light transmittance (VLT) shall not drop below 40%. Visible light reflectance (VLR) shall not exceed 30%. " Rev. 1: Comment not yet addressed. Revise the note on the architectural plans to state exactly the standard note specified above. The "(VLT)" and "(VLR)" have not been included in the statement. Rev. 2: Comment addressed. 2. Specify the height above the parapet for any rooftop equipment and show the elevator tower on the elevations. Show rooftop screening for the mechanical equipment and elevator tower in the building elevations. If a fence is proposed as the means of screening, include a detail in the drawings. Rev. 1: Comment addressed. 3. Ensure that the proposed landscaping does not conflict with the mechanical equipment's location at the southwest confer of the building. Rev. 1: Comment not fully addressed. The shrubs still appear to be too close to the condenser units. In discussion with Building Inspections it appears that the units need a 36" clearance. Revise the location of the shrubs, or remove them from the site plan, so that there is no conflict with the mechanical equipment. Rev. 2: Comment addressed. 4. Locate loading, service and storage areas on the plans. Show how visibility of these features will be eliminated. Alternatively, indicate that no such areas are proposed. Rev. 1: Comment addressed. 5. Add the standard mechanical equipment note to the architectural plans. Rev. 1: Comment not yet addressed. The standard mechanical equipment note does not yet appear to have been added to the architectural plans. Add the note "Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated." to the architectural plans. Rev. 2: Comment addressed. 6. Provide an offsite planting easement to meet the EC landscape requirements. If an easement cannot be obtained, locate the off -site trees to on -site locations. Rev. 1: Comment not yet addressed. Address the following: a) The exhibit mentioned in the comment response letter does not appear to have been submitted with this submission. Submit the exhibit for review with the next official submittal. Rev. 2: Comment addressed. b) Submit the agreements with the adjoining parcel owners with an official submittal once they become available. Rev. 2: Comment not vet addressed. Address the comment. 7. Add a tree on the north side of the building. Because of the proximity to the building, a smaller tree type may be accepted. Rev. 1: Comment sufficiently addressed. However, please note that the tree placed on the north side of the building is not a "redbud" as specified in the comment response letter. It appears to be a serviceberry. 8. Provide a signed conservation checklist, and provide tree protection fencing on the grading, landscaping and E&SC plan sheets at the south edge of the property to protect the trees on the Target lot. Rev. 1: Comment not fully addressed. A conservation checklist was added to sheet C11, and a note was added to the landscape plan. However, the line in the landscape plan appears to be directly on top of the property line and therefore cannot be differentiated from the property line. Also, the tree protection fencing does not appear to have been provided on any other sheets. Provide tree protection fencing on the grading, landscaping and E&SC plan sheets and ensure that both the line work and the labels are visible. Rev. 2: Comment addressed. 9. Adjust the labels and symbols for the landscaping in the Target parcel so that the leaders for the labels point to the symbol they are meant to identify. Rev. 1: Comment addressed. 10. Remove both of the notes that specify that landscape requirements will not be met. They are note #5 and the note on the interior road and parking area tree counts. Rev. 1: Comment addressed 11. Add trees in the two parking islands adjacent to the main entrance and in the middle parking lot island on the far side of the west parking lot behind the light pole to meet the interior tree requirement. Rev. 1: Comment not fully addressed. Although a tree was added in the middle parking lot island on the far side of the west parking lot, behind the light pole, it does not appear that either of the two trees specified at the front main entrance have been added. Add trees in the two parking islands adjacent to the main entrance. Rev. 2: Comment not fully addressed. Two of the three trees have been added. Provide one more tree in the parking islands. Although the location originally discussed in the ARB meeting is no longer available because of the relocation of the proposed sewer easement the relocation has opened up another location in that same island. There is not a location, near the end of the island and closest to the access way behind Target, that no longer has easements under it and has an open area where the tree may be placed. 12. Limit the number of proposed plants for any one species to 25% of the total proposed for that plant type (tree, shrub). Reduce the percentage of sycamores. Rev. 1: Comment addressed 13. Revise the proposed landscape schedule so that all trees, including sassafras, have a minimum caliper of 2 ''/2". Rev. 1: Comment addressed 14. Ensure that any loading, service or storage area are screened and integrated into the site with appropriate landscaping. Alternatively, specify if none are proposed. Rev. 1: Comment sufficiently addressed. Applicant has specified that there are no loading, service or storage areas. 15. Adjust the labels and symbols for the landscaping in the Target lot so that the leaders for the labels point to the symbol they are meant to identify. Rev. 1: Comment addressed 16. Note that a separate sign application will be required. Rev. 1: Comment sufficiently addressed. Applicant has specified that a separate sign_ application will be submitted. 17. [Rev. 1: NEW COMMENT] Submit the full set of architectural exhibits and ensure that color elevations are provided. With the most recent submission of the architectural packet two sheets, the floor plans, were not provided. Also, the elevations were provided in black and white and not color. Rev. 2: Comment addressed. 18. [Rev. 2: NEW COMMENT] The landscaping quantities do not appear to be correct. Ensure that all quantities are shown correctly. The yews, viburnum and sweetspire appear to be incorrect. 19. [Rev. 2: NEW COMMENT] Ensure all revised sheet have an updated revision date before resubmission. The architectural plans did not have a revision date for this last submission despite some of the sheets having been revised. Within 15 days of the date of this letter, please send me a letter (by email is acceptable) indicating whether you will or will not proceed with these revisions. If you choose not to proceed with these revisions, staff will be unable to approve your application. If you choose to proceed with the revisions, please forward me one set of revised drawings together with a memo summarizing the revisions you've made. Your decision to make the revisions will suspend the 60-day review period associated with your original submittal. However, I expect to complete the review of your revised proposal within 2 weeks of your re -submittal. If you have any questions about this action, please contact me as soon as possible. I look forward to receiving your revisions and completing this review with an approval letter. Since Piy Senic cc: ARB File HTC Hotel LLC 8901 Brook Road Glen Allen, VA 23060