HomeMy WebLinkAboutSUB201700064 Review Comments Easement Plat 2018-06-08Short Review Comments Report for:
SUB201700064
SubApplication Type:
Rivanna Community Church-Easement Plat
Easement Plat
Date Completed:06/06/2017
Reviewer:Christopher Perez CDD Planning
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:04/24/2017
Reviewer:Bobby Jocz CDD Engineering
Review Status:See Recommendations
Reviews Comments:WPO plan/site plan must be submitted demonstrating how stormwater management will be
addressed on site prior to PLAT approval.
Division:
Date Completed:03/01/2018
Reviewer:Christopher Perez CDD Planning
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:01/23/2018
Reviewer:Bobby Jocz CDD Engineering
Review Status:See Recommendations
Reviews Comments:Comments for Plat dated 12/2/17
1.“Proposed SWM Easement” should be identified as “ New SWM Facility Easement”. SWM
maintenance agreement should be provided. SWM maintenance easement must be recorded prior to
final VSMP or site plan approval.
Division:
Date Completed:03/29/2018
Reviewer:Christopher Perez CDD Planning
Review Status:See Recommendations
Reviews Comments:Basil,
RE: SUB2017-64 Rivanna Community Church – Easement Plat
I looked over the revised plat, all previous platting comments are addressed.
As discussed by Bobby Jocz, there are two documents that are needed for approval of the current
plat.
1. The SWM maintenance agreement: The SWM maintenance agreement is executed/recorded
before the plat/deed. SWM maintenance agreements are formatted a specific way and are handled
through Ana Kilmer (CC’d). She will be able to help you with this going forward. I have updated her
on the situation.
2. Deed of easement: The deed of easement is recorded with the PLAT.
Please draft both of these documents up and submit them to the County for review.
Christopher P. Perez | Senior Planner
Department of Community Development |County of Albemarle, Virginia
401 McIntire Road | Charlottesville, VA 22902
434.296.5832 ext. 3443
Division:
Page:1 of 3 County of Albemarle Printed On:August 15, 2018
Date Completed:03/29/2018
Reviewer:Bobby Jocz CDD Engineering
Review Status:See Recommendations
Reviews Comments:
From: Robert Jocz
Sent: Thursday, March 29, 2018 2:56 PM
To: Basil Finnegan <basil@blackwellengineering.com>; Ana Kilmer <akilmer@albemarle.org>
Cc: Christopher Perez <cperez@albemarle.org>; Scott Knight <sknightrivanna@gmail.com>; Dawn
Hierholzer <rivannachurch@gmail.com>; Elizabeth Elder <elder.beth@gmail.com>; Frank Pohl
<fpohl@albemarle.org>
Subject: RE: Rivanna Community Church – SWM Easement (BE# 2346)
Basil,
There will be two documents that will be needed.
1. The SWM maintenance agreement. SWM maintenance agreements are formatted a specific
way and are handled through Ana Kilmer (CC’d). She will be able to help you with this going forward.
I have updated her on the situation. [NOTE: The SWM maintenance agreement is executed/recorded
before the plat/deed]
2. Deed of easement. This template is attached. The deed of easement is recorded with the
PLAT.
Since this is an odd situation this is how I recommend going forward in the process if you choose to
do it the way described in your email.
1. Contact Ana to start work on the SWM maintenance agreement – This document is created
independently for both parcels the SWM easement falls on [NOTE: Only one is needed per parcel
regardless of the number of SWM easements on the parcel, so It will cover the extended SWM
easement for the underground storage pipe without the need for an additional SWM agreement]
a. Information for Ana to format the SWM agreements
i. TMPS: 03100-00-00-03200; 031A0-00-00-000A0
ii. MS-4: NO
2. Complete the remaining items for PLAT review with the County
3. Concurrently circulate the Deed of Easement for signature by parties of both parcels and
submit to the County
a. Once received by the County the (signed) deed of easement will be sent to the County
Attorney’s office for review and signature by the County Executive/County Attorney.
b. The Deed of easement will be returned to you for record at the County Clerk’s Office.
c. Once recorded, provide the receipt of record to the County as proof of record.
4. Final PLAT approval (signature) is granted for the existing SWM facility easement
5. Once the PLAT Is prepared for the extended easement, submit the PLAT for county review.
6. Repeat step 3 above, with signatures only for Rivanna Community Church, for the new SWM
easement. [NOTE: No new SWM agreement will be needed for this easement]
The other option is to amend the plat currently being reviewed to include the extended SWM
easement. This will save the extra PLAT and Deed of easement review.
Let me know if you have any further questions.
Bobby
Bobby Jocz
Albemarle County
Community Development – Engineering
rjocz@albemarle.org
(434) 296-5832 ext. 3283
Division:
Date Completed:05/10/2018
Reviewer:Christopher Perez CDD PlanningDivision:
Page:2 of 3 County of Albemarle Printed On:August 15, 2018
Review Status:No Objection
Reviews Comments:
Date Completed:05/10/2018
Reviewer:Frank Pohl CDD Engineering
Review Status:Requested Changes
Reviews Comments:From: Frank Pohl
Sent: Thursday, May 10, 2018 12:16 PM
To: Elizabeth Elder <elder.beth@gmail.com>; Christopher Perez <cperez@albemarle.org>
Cc: Basil Finnegan <basil@blackwellengineering.com>; Ana Kilmer <akilmer@albemarle.org>; Tora
Powell <tora_powell@hotmail.com>
Subject: RE: Rivanna Community Church - SWM Easement (BE# 2346)
Elizabeth,
I have reviewed the plat and attached my comments on the PDFs. I’ve added the word “facility” to the
name of the easement to match the standard language in our deed. This occurs on each page of the
document. Other than this, the County has no further comments on the plat.
I see that Bobby sent you the deed template. We (the County) need to fill it out to make sure it is
correct, your attorney can then review it of course. I will fill it out and forward it to you this afternoon –
please hold off on asking your attorney to do any work on it. Basil, will you please confirm what the
last revision date for the plat will be?
Thanks,
Frank
-----
Frank V. Pohl, PE, CFM
County Engineer
434-296-5832 (ext. 7914)
Division:
Date Completed:06/07/2018
Reviewer:Frank Pohl CDD Engineering
Review Status:No Objection
Reviews Comments:
Division:
Date Completed:06/08/2018
Reviewer:Christopher Perez CDD Planning
Review Status:Approved
Reviews Comments:
Division:
Page:3 of 3 County of Albemarle Printed On:August 15, 2018
Review Comment-for SUB20170O064 `.vd/Easement Plat
Project Name: Rivanna Community Church-Easement Plat
Date Completed: Thursday, May 10, 2018 Department/Division/Agency: Review Status:
Reviewer: Frank Pohl CDD Engineering Requested Changes
From: Frank Pohl
Sent:Thursday,May 10,201: 12:16 PM
To:Elizabeth Elder<elder.. @gmail.com>;Christopher Perez <cperezzalbemarle.org>
Cc:Basil Finnegan <basil@ i ackwellengineering.com>;Ma Kilmer<akilmer@albemarle.org>;Tora Powell
<tora_powell@hotmaiicom>
Subject: RE: Rivanna Corn ityE Church-SWM Easement(BE#2346)
Elizabeth,
I have reviewed the plat and : ' . lied my comments on the PDFs. I've added the word facility'to the name of the easement to
match the standard language in our deed.This occurs on each page of the document. Other than this,the County has no
further comments on the plat.
I see that Bobby sent you th,deed template.We(the County)need to fill it out to make sure it is correct,your attorney can
then review it of course.I will ll it out and form-ad it to you this a temoon—please hold off on asking your attorney to do any
work on it. Basil,will you pie.se onfirm what the last revision date for the plat will be?
/)11. elhat- cc4^,''s
Thanks, 41)1-15.
s '02P--/40 AlAfn s rIr' F`
Frank
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Frank V. Pohl,PE,CFM
County Engineer ,
434-296-5832(ext. 7914) Qfied- 6-corice( -(
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Review Commenttor SUB201700064 4. asement Plat
Project Name: Rivanna Community Church-Easement Plat
Date Completed: Thursday, h4ay 10, 2018 DepartmentDivisionlAgency: Review Status:
Reviewer: Frank Pohl CDD Engineering Requested Changes
From: Frank Pohl
Sent:Thursday,May 10,201 1216 PM
To:Elizabeth Elder<elder.. ' mail.com>;Christopher Perez <cperez@albemarle.org>
Cc:Basil Finnegan <basil@ ackwellengineering.com>;Ma Kilmer<akilmerralbemarle.org>;bora Powell
<tora_powell@hotmail.com>
Subject: RE: Rivanna Corn nity Church-SWM Easement(BE#2346)
Elizabeth,
I have reviewed the plat and aced my comments on the PDFs. I've added the word"facility'to the name of the easement to
match the standard language in Our deed.This occurs on each page of the document. Other than this,the County has no
further comments on the plat.
I see that Bobby sent you th:deed template.We(the County)need to fill it out to make sure it is correct,your attorney can
then review it of course. I will IIlout and forward it to you this afternoon—please hold off on asking your attorney to do any
work on it. Basil,will you p1e.se onfirm what the last revision date for the plat will be?
Thanks,
Frank
Frank V. Pohl,PE,CFM
County Engineer
434-296-5832(ext. 7914)
•
County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Phone 434-296-5832
Memorandum
To: Edmond Blackwell
From: Christopher P. Perez, Senior Planner
Division: Planning
Date: March 1, 2018
Subject: SUB201700064 Rivanna Community Church - Easement
Fax 434-972-4126
The County of Albemarle Planning Division will grant or recommend approval of the easement plat referenced
above once the following comments have been addressed: [Each comment is preceded by the applicable
reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.]
1. [14-303] Statement of Consent to Division. Above the owner signature line provide a statement that
reads: "The platting or dedication of the following described land [insert a correct description of the
land subdivided] is with the free consent and in accordance with the undersigned owners, proprietors
and trustees, if any. " Rev 1. Comment not addressed.
2. [Comment] Provide a signature sheet to the plat. Page 2 of 2 is missing from the submittal.
3. [14-302(B)(1)] General Information. When the plat is revised, please provide the date of the last
revision on the plat.
4. [Engineering Reviewer — Rob Jocz] Comments for Plat dated 12/2/17 "Proposed SWM Easement"
should be identified as " New SWM Facility Easement". SWM maintenance agreement should be
provided. SWM maintenance easement must be recorded prior to final VSMP or site plan approval.
Please contact Christopher P. Perez at the Division of Current Development at cperez@albemarle. org
or 434-296-5832 ext. 3443 for further information.
Christopher Perez
From: Christopher Perez
Sent: Tuesday, December 05, 2017 3:38 PM
To: 'Elizabeth Elder'
Subject: RE: SDP2013-56 Rivanna Community Church— Major Amendment
Thanks for the email, I understand what to look out for. Thanks
From: Elizabeth Elder [mailto:elder.beth@gmail.com]
Sent:Tuesday, December 05, 2017 1:15 PM
To:Christopher Perez<cperez@albemarle.org>
Subject: Re: SDP2013-56 Rivanna Community Church—Major Amendment
Chris,
We dropped off our latest site plan resubmittal yesterday. I'm writing to note a couple of things related to the
easement plat. First, our engineer modified page 2 of the site plan (after sending it to us for signatures). He
mailed four copies of the revised page 2 directly to your office; this replaces page 2 in the collated and stapled
sets. These revised pages should have also arrived yesterday. I'm sorry for the inconvenience this will cause.
Second, the site plan sets (page 2) reflect the newly modified proposed easement plat, which is based on the "as
built" survey we did last month. Blackwell has also submitted the new proposed easement plat along with our
site plan documents. Our neighbor's lawyer has the proposed plat, and our neighbor has expressed his
willingness to sign it, but we don't quite yet have signatures and the documents necessary to record the
easement.
It's our hope, along with you, that we're nearly finished with,this process! Thank you for your ongoing
guidance.
Elizabeth
S� /1 1)t
On Sep 28, 2017, at 1:38 PM, Christopher Perez <cperez(a�albemarle.org> wrote:
Elizabeth,
I offer the following guidance in red.
1
`w' ti/
From: Elizabeth Elder[mailto:elder.beth@gmail.com]
Sent:Thursday,September 28, 2017 12:44 PM
To:Christopher Perez<cperez@albemarle.org>
Cc: Richard Dickman<rdickman@embarqmail.com>; Robert Jocz<rjocz@albemarle.org>
Subject: Re: SDP2013-56 Rivanna Community Church—Major Amendment
Chris,thank you so much for your encouraging response. No problem, yall are very close to the
finish line.
Our engineer just sent me your June 6th comments on the revised plat we submitted in April
2017. This revised plat depicts an easement on our property only; we revised and re-submitted
because at that time we'd been unable to get our neighbor's signature on the December 2015
plat. The good news (for us) is that our neighbor has expressed his willingness to sign
our prior easement plat, which you approved on December 16, 2015. That plat was never
"approved"; rather, we had"no objections"at the time and were pending owner signatures
before approval. This older plat depicts an easement over the entire detention basin, which spans
the back of our two adjoining properties. This easement will allow us to use the basin for
stormwater detention, which will mean significant savings on our site work costs.
So,we would like to use the December 16, 2015 approved plat for our next site plan submittal.
Will we need to re-initiate the SWM easement plat submittal process, or is this older plat still
considered"approved"? (The proposed stormwater detention basin may have been modified on
the last version of the site plan to try and accommodate the scenario of your neighbor not signing
off on the plat. If this is the case it could monkey with what was depicted on the previous plat
from 2015 and cause it not to be valid for"no objection" anymore once resubmitted. My advice
to you is to have your Engineer and your Surveyor communicate with each other and have them
make a decision on what to submit. This will avoid a lot of wasted time, assure they are both on
the same page, and assure what is depicted on the site plan for SWM matches what is proposed
on whatever Easement plat you submit for review.) If necessary, we can revise the 2015 plat to
address the comments you made on June 6, 2017. The 2015 plat was withdrawn. What you need
to do is have the surveyor modify the proposal on the current plat(SUB2017-64)to match what
yall are proposing today.
And finally, may we assume that we still have until December 6th to re-submit our site plan,
even if we are using the earlier easement plat rather than the one we submitted in April of this
year? Yes, Dec 6`h works for me.
Thanks again.
Elizabeth
On Sep 28, 2017, at 7:20 AM, Christopher Perez<cperez@albemarle.org>wrote:
Elizabeth,
RE: SDP2013-56 Rivanna Community Church—Major Amendment
I really appreciate that you are keeping track of the dates for your resubmittal so
2
we are not dealing with an automatic withdrawal situation after 6 months.
The good news is my comments for the site plan went out 4-11-17, as part of that
letter comment#5 directs you to work on the SWM easement. Then you
submitted the easement, with my last comments on that plat being sent out on 6-6-
17. Thus the date of your 6 month scenario shall be calculated from then, which
means you have till 12-6-2017 till I need a resubmittal of the easement plat, which
also extends to the site plan.
Hope this helps. Looking forward to receiving the finalized documents, reviewing
it, approving it, and moving yall along.
Christopher P.Perez Senior Planner
Department of Community Development 1County of Albemarle,Virginia
401 McIntire Road Charlottesville,VA 22902
434.296.5832 ext.3443
From: Elizabeth Elder [mailto:elder.beth@gmail.com]
Sent: Wednesday, September 27, 2017 9:43 PM
To: Christopher Perez<cperez@albemarle.org>
Cc: Richard Dickman<rdickman@embargmail.com>
Subject: Re: SDP2013-56 Rivanna Community Church—Major Amendment
Chris,
I'm writing to ask if the county would grant us an extension on our site plan
submittal, due October 11th. We have just received unexpected and very
encouraging news that our neighbor will be willing to sign the stormwater
easement plat the county requires. Because of this, our engineer will need to
rework part of our storm water detention plan. He has told us that this will require
a new survey of the detention basin,which will entail a wait of 3 to 4 weeks(until
the surveyors can schedule us).
We are quite hopeful that we are nearing the end of this years-long process. If we
can get this portion right, perhaps this will be our final submittal!
Thanks for considering.
Elizabeth Elder
(434) 906-2372
RE: SDP2013-56 Rivanna Community Church—Major
Amendment
Attached are the review comments for the above referenced site
plan.
3
Christopher P.Perez Senior Planner
Department of Community Development 1County of Albemarle,Virginia
401 McIntire Road Charlottesville,VA 22902
434.296.5832 ext.3443
4
Christopher Perez
From: Christopher Perez
Sent: Thursday, November 30, 2017 3:35 PM
To: 'Basil Finnegan'
Cc: Robert Jocz; Scott Knight; Elizabeth Elder; Richard Dickman
Subject: RE: Rivanna Community Church - Revised SWM Easement Plat (BE#2346)
Basil,
See my responses below in red.
From: Basil Finnegan [mailto:basil@blackwellengineering.com]
Sent: Monday, November 27, 2017 11:48 AM
To:Christopher Perez<cperez@albemarle.org>
Cc: Robert Jocz<rjocz@albemarle.org>; Scott Knight<sknightrivanna@gmail.com>; Elizabeth Elder
<elder.beth@gmail.com>; Richard Dickman <rdickman@embarqmail.com>
Subject: Rivanna Community Church - Revised SWM Easement Plat (BE#2346)
Chris,
Attached is revised draft of SWM easement plat. Detention pond can be modified to meet
release rates of the SCS analysis.
Therefore, the underground detention pipe previously proposed is no longer needed and the
previously approved easement will need to be revised to something like the attached plat.
Please confirm the assumption that we will have to reapply and go through the subdivision
process to get the easement reviewed. No, you do not need to reapply, nor pay another fee;
rather, merely resubmit 4 hard copies of the entire revised plat depicting the current
proposal (ref#: SUB2017-64) will suffice.
We really need to get this project out of the review cycle and take an action on this
proposal. I am hoping this is the last resubmittal.
To stress my point, this is by far the longest running ongoing project I have in my
portfolio, we are now at 4 years of steady reviews.
Basil Finnegan
Senior Designer
Blackwell Engineering, PLC
566 East Market Street
Harrisonburg, VA 22801
Office: 540-432-9555
•
Christopher Perez
From: Basil Finnegan <basil@blackwellengineering.com>
Sent: Monday, November 27, 2017 11:48 AM
To: Christopher Perez
Cc: Robert Jocz; Scott Knight; Elizabeth Elder; Richard Dickman
Subject: Rivanna Community Church - Revised SWM Easement Plat (BE# 2346)
Attachments: 2346 SWM Easement Plat Draft 11-27-17.pdf
Chris,
Attached is revised draft of SWM easement plat. Detention pond can be modified to meet release
rates of the SCS analysis.
Therefore, the underground detention pipe previously proposed is no longer needed and the
previously approved easement will need to be revised to something like the attached plat.
Please confirm the assumption that we will have to reapply and go through the subdivision
process to get the easement reviewed.
Basil Finnegan
Senior Designer
Blackwell Engineering, PLC
566 East Market Street
Harrisonburg, VA 22801
Office: 540-432-9555
Direct: 540-217-4061
NM,
I
47c\
/ r ! VICINITY MAP
• Z1/ / -wityx,, SCALE:1"=2,000'
/ co/ / <<F Hoc
/ O< / HTS
/ '4 TMP 31A-B-1
, N 59• LOT 1
/ / 2 �/SS
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/ ` `Q k7
TMP 31A-B-2
/ 1 • N LOT 2
/ \75,12.
/ / P / NP 31A-B-3
-W..-PERKINS • r' &45• LOT 3
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?1 i ( �n ip 4 LAND USE: RESIDENTIAL
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to TMP 31A-B-6
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i ( / LOT 6
I ff
RIVANNA COMMUNITY CHURCH ^' LAND USE: RESIDENTIAL
I I 1 I 1 STEVE AND KATY HOOD. I
I �� ET. ALS., TRUSTEES
_ 1 TMP 31-32 4.15 ACRES I
II I --; _ 1
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11 D.B. 4389 PG. 746 I co
I i 1 601 EARLYSVILLE GREEN o
EARLYSVILLE, VA 22936 IN x
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+'---"---^^- _S_44'31'52'--/. — I IMP
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R.L_. 5_ ZLE - 451.92' —— _...r3 �_-
' 50' ROW -DAY ----------
PLAT SHOWING -----------------
DEDICATION OF STORMWATER MANAGEMENT EASEMENT ,(
AROUND EXISTING DETENTION POND ON PARCELS �- ` �C,
TMP 31A-A AND TMP 31-32 AND `'
STORMWATER MANAGEMENT EASEMENT AROUND '�/
UNDERGROUND DETENTION PIPING ON PARCEL TMP 31-32 �� O\
ALBEMARLE COUNTY, VIRGINIA �!_ i‘
�0
1. THIS SITE UES WITHIN AN ALBEMARLE COUNTY WATER SUPPLY �C " ' �`
WATERSHED (CHRIS GREEN LAKE WATER SUPPLY WATERSHED). ("` `� - �0.
2. THIS SITE DOES NOT LIE WITHIN AN AGRICULTURAL-FORESTAL DISTRICT. �`�
3. THIS PLAT IS BASED ON A PHYSICAL SURVEY BY STEVE GARREIT, LS.,
COMMONWEALTH LAND SURVEYING, LLC, OF TMP 31A-A AND TMP
31-32, WHITEHALL MAGISTERIAL DISTRICT, ALBEMARLE COUNTY, VIRGINIA, O� O
DATED DECEMBER 15. 2012 ,( `
SCALE: 1' = 100' `
REVISED: December 16, 2015 PREPARED BY ^Ni
REVISED: February 21, 2017 BLACKWELL ENGINEERING, PLC �[`
REVISED: November 27, 2017 HARRISONBURG, VA
File: 2346.dwg Printed: November 27, 2017