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Home My WebLink AboutSUB201700178 Correspondence Final Plat 2018-02-14 Christopher Perez From: Christopher Perez Sent: Wednesday, February 14, 2018 3:04 PM To: Josh Kirtley(Joshua.Kirtley@vdh.virginia.gov) Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Attachments: HD transmital SUB2017-191 step 2 lot A.pdf; HD transmital SUB201700178 Step 1.pdf; HD transmital SUB201700179 Step 2 Lot 3.pdf Josh, See my responses below in red. Attached are the request letters. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley,Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent: Wednesday, February 14, 2018 12:04 PM To: Christopher Perez<cperez@albemarle.org> Subject: RE: SUB2017-178, 179, 191 Bird House -final plats Chris: I think this project got off on the wrong foot. By Code, VDH is not authorized to conduct a subdivision review without being "requested" by the locality. This typically takes place in the form of a cover letter and submission of the plats/soil work to the Health Department for review. You may recall that you advised the surveyor(Brian Ray)to contact me directly to review the plats. I directed Brian in 3 comment letters to work with VDH to figure out what he needed to submit to allow VDH to review the documents. As the previous 2007 approval won't cut it for me. Additionally, in each comment letter I specifically request them to submit whatever documents VDH need to me. I thaught it was crystal clear; however,reviewing my comments it's only crystal clear in comment SUB2017-179, the others seem less in hindsight. Regardless, Brian knows the process of working through the County to have VDH do a review. I do not need to hold his hand. Anyways, sorry for any confusion this caused. I kept wondering why you wanted to talk to me when I had not even sent you soil work@ That's not how it's supposed to work both from a process and legal point of view. Agreed. 1 • Date: December 28,2017 Subject: SUB2017- 178 Bird House(Step 1)-Final Subdivision Plat (Creating Lot A and Residue(Lot 3)) The County of Albemarle Planning Division will grant or recommend approval of the Subdivision Plat referenced above once the following comments have been addressed: [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] I. 114-309& 14-3101 Soil evaluations; Health Director Approval of Septic Systems. Each structure is required to maintain both a primary and reserve drainfield on the lot it serves. If either of the structures only has a primary,a reserve drainfield shall be located and approved onsite. Approval by the Health Department is required before the plat can be approved. The VDH approval letter provided with the application is from 2007 and was for a substantially different proposal than what is being proposed today. Please work with VDH and/or a soil scientist. Date: December 28,2017 Subject: SUB2017-179 Bird House(Step 2)-Find Subdivision Plat(Dividlus Lot 3 into two new lots(3A&3B) The County of Albemarle Planning Division will grant or recommend approval of the Subdivision Plat referenced above once the following comments have been addressed:(Each comment is preceded by the applicable reference,winch is to the Subdismn'/oning Ordinances unless otherwise specified.] I 114-302(6)61 TA1P.Once step I is approved and recorded,ensure the IMPS throughout the plat arc revised. 1 1 4-302(B(1)1 General!n/ormation. When the plat ix revised.please provide the date of the last revision on the plat. ?. 114-309& 14-3101 Soil evaluations:Health Director Approval of Septic Systems.Approval by the Health Department is required before the plat can be approved.Provide soil work for each proposed lot. The i AH approval Inter provided with the application is front 211117 and was/r r a.substantially df jjenrnl proposal than Oral is being proposed today.Please work with IVH and/or a.aril scientist. Datc: December 28,2017 Subject: SUB2017- 191 Bird House(Step 2)-Final Subdivision Plat(Dividing Lot A into two new lots) The County of Albemarle Planning Division will grant or recommend approval of the Subdivision Mat referenced above once the following comments have been addressed:(Each comment is preceded by the applicable reference,which is to the Subdivision/Zoning Ordinances unless otherwise specified.] t. 114-309& 14-310(Soil evaluations:Health Director Approval of Septic Systems. Each structure is required to maintain both a primary and reserve drainfield on the lot it serves. If tither of the structures only has a primary,a reserve drainfield shall be located and approved onsite. Approval by the Health Department is required before the plat can be approved. The VDH approval letter provided with the application is from 2007 and was for a substantially different proposal than what is being proposed today. Please work with VDH and/or a soil scientist. At this point, go ahead and send over a cover letter and plats for review. Given that there are three(3) plats to review, I wanted to talk to you about how you wanted VDH to review them. Do you want us to conduct one review and issue one approval letter?or Do you want us to conduct three separate reviews and issue three subsequent approval letters? Do you have a preference in how you would like for us to proceed? Well it is a multi-phased/stepped proposal. But step 1 needs to be approvable on its own accord. The rest of the steps 2 and the other 2 can happen in any order. I need 3 separate approval letters for each action. Thanks No need for a phone call as Brian has filled me in on this project. My request for a phone call was to get you to send over a cover letter and to see what final work product you needed (1 approval versus three). 2 `Thankfully, most projects are a lot easier. Amen, I hate when they submit 3 steps, but then again I love it when they do because then I can see the end game and make appropriate guidance before we get to step 3. Oh well, the nature of the beast :) Josh From: Christopher Perez [cperez@albemarle.org] Sent: Wednesday, February 14, 2018 11:26 AM To: Kirtley, Joshua (VDH) Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Josh, I am a bit perplexed as to why VDH needs to come speak to me about the plat to conduct a review. I have never heard that one before. Regardless, I will surely meet with you to discuss it. How does tomorrow sound? I am available anytime from 8-9am, or from1 1:-11:30am, or from 3pm-3:30pm. Then Friday available from 8-1 lam, then from 2-3pm. Let me know. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley,Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent:Wednesday, February 14, 2018 7:38 AM To:Christopher Perez<cperez@albemarle.org> Subject: RE: SUB2017-178, 179, 191 Bird House -final plats Chris: I got your message and completely understand being swamped. I am working from home today, and would like to give you a call at some point to discuss the best way to initiate VDH review on this somewhat complicated project. Do you have a couple of time slots that you would be available? Josh From: Brian Ray [brian@raysurveying.com] Sent: Tuesday, February 13, 2018 4:49 PM To: 'Christopher Perez'; 'Gwen Lacy' Cc: Kirtley, Joshua (VDH) Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Hey Chris, Thanks for the follow up with Josh. Josh and I met a couple of weeks ago and reviewed the information. We'll follow up with VDOT and the owner for the maintenance agreement. 3 Thanks, Brian Ray, L.S. Roger W. Ray&Associates, Inc. 663 Berkmar Court Charlottesville,Virginia 22901 434-293-3195 tel 434-293-4202 fax. brian@raysurveving.com raysurveying.com From: Christopher Perez [mailto:cperezC6 albemarle.orq] Sent: Tuesday, February 13, 2018 4:02 PM To: Gwen Lacy Cc: Brian Ray, L.S. Subject: RE: SUB2017-178, 179, 191 Bird House-final plats Gwen, I have reviewed the critical slope exhibit—thus, comment #4 is addressed from SUB2017-179 (step 2)— as such, no critical slope waiver is needed. However no other comments have been addressed for this submittal? You still need VDH approval, VDOT entrance approval, and an instrument for maintenance. When do you plan on submitting these items? Also, I reviewed SUB2017-191 (Step 2) comment# 2 and #3; however, none of the others. I placed a call in with Josh Kirtley today but received a voicemail. I plan to talk to him tomorrow about this project. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From:Christopher Perez Sent: Monday, February 12, 2018 4:10 PM To: 'Gwen Lacy'<gwen@raysurveving.com> 4 • w r✓ 'Cc: Brian Ray, L.S.<brian@raysurveying.com> Subject:RE:SUB2017-178, 179, 191 Bird House-final plats Gwen, I will respond to this email tomorrow. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From:Gwen Lacy [mailto:gwen@raysurveying.com] Sent: Monday, February 12,2018 3:49 PM To:Christopher Perez<cperez@albemarle.org> Cc: Brian Ray, L.S.<brian@raysurveying.com> Subject: Fw:SUB2017-178, 179, 191 Bird House-final plats Good afternoon Chris, Please give us an update on these submittals. Thanks, Gwen Gwen Lacy Gwentaraysurveving.com Roger W. Ray &Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel www.raysurveying.com 434-293-4202 fax From: Gwen Lacy Sent: Wednesday, January 24, 2018 8:10 AM To: Christopher Perez Cc: Brian Ray, L.S. ; Duffy Birckhead Subject: Fw: SUB2017-178, 179, 191 Bird House -final plats Good morning Chris, Thanks for your comments on the Bird House Farm project. SUB2017-178 Bird House (Step 1) Final Subdivision Plat (creating Lot A and Lot 3) Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 5 We will print the original mylar for this one and obtain the owners notarized signature so it will be ready to bring over for signatures once we receive health department approval. SUB2017-179 Bird House (Step 2) Final Subdivision Plat (dividing Lot 3 into Lots 3A & 3B) Please see attached 14309B CRITICAL SLOPE EXHIBIT for item 4 below. 1. We will revise the plat with the new tax map references once they have been assigned. 2. We will revise the plat to include a revised date when the revisions are made. 3. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 4. I've attached an exhibit with the GIS critical slopes. You'll see that the edge of the existing gravel driveway is right along the edge of the critical slope limits. I've shown the proposed 2-lot private street. There are no critical slopes along the path of the proposed street to be constructed. 5. We have emailed Willis Bedsaul of VDOT. Please let us know when you have received VDOT approval. 6. We have contacted our client about providing a Private Street Maintenance Agreement for the New 30' Private Street Easement and the New 50' Private Street Easement. SUB2017-191 Bird House (Step 2) Final Subdivision Plat (dividing Lot A into Lot 1 & Lot 2) Please see attached revised plat (14309C Lots 1 & 2, Revised January 2, 2018). 1. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 2. The plat has been revised to add offset distances for the buildings that are within 50' from a proposed property line. 3. Ok. 4. We will revise the plat with the new tax map references once they have been assigned. 5. The plat has been revised to include the revised date. Thanks and have a good day. Gwen Gwen Lacy Roger W. Ray &Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Thursday, December 28, 2017 4:23 PM To: brianCc raysurveving.com ; Gwen Lacy Subject: RE: SUB2017-178, 179, 191 Bird House - final plats 6 Brian/Gwen, SUB2017- 178 Bird House (Step 1) - Final Subdivision Plat (Creating Lot A and Residue (Lot 3)) SUB2017- 179 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot 3 into two new lots (3A & 3B) SUB2017- 191 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot A into two new lots) Attached are the review comments for each of the above ref plats. Happy Holidays. Great work on these plats! (New email address? Is this so people stop asking for your dad.) Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 Christopher Perez From: Kirtley,Joshua (VDH) <Joshua.Kirtley@vdh.virginia.gov> Sent: Wednesday, February 14, 2018 7:38 AM To: Christopher Perez Subject: RE: SUB2017-178, 179, 191 Bird House -final plats Chris: I got your message and completely understand being swamped. I am working from home today, and would like to give you a call at some point to discuss the best way to initiate VDH review on this somewhat complicated project. Do you have a couple of time slots that you would be available? Josh From: Brian Ray [brian@raysurveying.com] Sent: Tuesday, February 13, 2018 4:49 PM To: 'Christopher Perez'; 'Gwen Lacy' Cc: Kirtley, Joshua (VDH) Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Hey Chris, Thanks for the follow up with Josh. Josh and I met a couple of weeks ago and reviewed the information. We'll follow up with VDOT and the owner for the maintenance agreement. Thanks, Brian Ray, L.S. Roger W. Ray&Associates, Inc. 663 Berkmar Court Charlottesville, Virginia 22901 434-293-3195 tel. 434-293-4202 fax. brian@raysurveying.com raysurveying.com From: Christopher Perez [mailto:cperez@albemarle.org] Sent: Tuesday, February 13, 2018 4:02 PM To: Gwen Lacy Cc: Brian Ray, L.S. Subject: RE: SUB2017-178, 179, 191 Bird House - final plats 1 IWO Gwen, I have reviewed the critical slope exhibit—thus, comment #4 is addressed from SUB2017-179 (step 2) — as such, no critical slope waiver is needed. However no other comments have been addressed for this submittal? You still need VDH approval, VDOT entrance approval, and an instrument for maintenance. When do you plan on submitting these items? Also, I reviewed SUB2017-191 (Step 2) comment # 2 and #3; however, none of the others. I placed a call in with Josh Kirtley today but received a voicemail. I plan to talk to him tomorrow about this project. Christopher P. Perez I Senior Planner Department of Community Development 'County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From:Christopher Perez Sent: Monday, February 12, 2018 4:10 PM To: 'Gwen Lacy'<gwen@raysurveying.com> Cc: Brian Ray, L.S. <brian(a@raysurveying.com> Subject: RE: SUB2017-178, 179, 191 Bird House-final plats Gwen, I will respond to this email tomorrow. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From:Gwen Lacy[mailto:gwen@raysurveying.com] Sent: Monday, February 12, 2018 3:49 PM To:Christopher Perez<cperez@albemarle.org> Cc: Brian Ray, L.S.<brian@raysurveying.com> Subject: Fw:SUB2017-178, 179, 191 Bird House-final plats Good afternoon Chris, Please give us an update on these submittals. Thanks, 2 Gwen Now' Gwen Lacy Gwen(a�raysurveyinq.com Roger W. Ray& Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel www.raysurveyinq.com 434-293-4202 fax From: Gwen Lacy Sent: Wednesday, January 24, 2018 8:10 AM To: Christopher Perez Cc: Brian Ray, L.S. ; Duffy Birckhead Subject: Fw: SUB2017-178, 179, 191 Bird House - final plats Good morning Chris, Thanks for your comments on the Bird House Farm project. SUB2017-178 Bird House (Step 1) Final Subdivision Plat (creating Lot A and Lot 3) Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. We will print the original mylar for this one and obtain the owners notarized signature so it will be ready to bring over for signatures once we receive health department approval. SUB2017-179 Bird House (Step 2) Final Subdivision Plat (dividing Lot 3 into Lots 3A & 3B) Please see attached 14309B CRITICAL SLOPE EXHIBIT for item 4 below. 1. We will revise the plat with the new tax map references once they have been assigned. 2. We will revise the plat to include a revised date when the revisions are made. 3. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 4. I've attached an exhibit with the GIS critical slopes. You'll see that the edge of the existing gravel driveway is right along the edge of the critical slope limits. I've shown the proposed 2-lot private street. There are no critical slopes along the path of the proposed street to be constructed. 5. We have emailed Willis Bedsaul of VDOT. Please let us know when you have received VDOT approval. 6. We have contacted our client about providing a Private Street Maintenance Agreement for the New 30' Private Street Easement and the New 50' Private Street Easement. SUB2017-191 Bird House (Step 2) Final Subdivision Plat (dividing Lot A into Lot 1 & Lot 2) Please see attached revised plat (14309C Lots 1 & 2, Revised January 2, 2018). 3 4110 1. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 2. The plat has been revised to add offset distances for the buildings that are within 50' from a proposed property line. 3. Ok. 4. We will revise the plat with the new tax map references once they have been assigned. 5. The plat has been revised to include the revised date. Thanks and have a good day. Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Thursday, December 28, 2017 4:23 PM To: brian(c�raysurveying.com ; Gwen Lacy Subject: RE: SUB2017-178, 179, 191 Bird House -final plats Brian/Gwen, SUB2017- 178 Bird House (Step 1) - Final Subdivision Plat (Creating Lot A and Residue (Lot 3)) SUB2017- 179 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot 3 into two new lots (3A & 3B) SUB2017- 191 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot A into two new lots) Attached are the review comments for each of the above ref plats. Happy Holidays. Great work on these plats! (New email address? Is this so people stop asking for your dad.) Christopher P. Perez I Senior Planner Department of Community Development 'County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 4 Christopher Perez From: Christopher Perez Sent: Monday, November 06, 2017 9:19 AM To: 'Gwen Lacy'; Brian Ray, L.S. Cc: Andrew Gast-Bray; David Benish Subject: RE: SUB2017-178 Bird house LLC - Final (Lots 1, 2, 3) Gwen, All that sounds correct. When ready, please submit three (3) full-sized copies of the revised plat w/a reference number of SUB2017-178 to my attention and we will move forward with the review of that one (yellow highlighting below). Additionally, whenever you develop and submit the other plat ref below in green, please include all these emails with the submittal so it is easily recognizable as needing to be assigned to me. Thanks Christopher P.Perez I Senior Planner Department of Community Development 'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Gwen Lacy [mailto:gwenlacy@earthlink.net] Sent:Thursday, November 02, 2017 4:29 PM To: Brian Ray, L.S.<rwrinc@earthlink.net>; Christopher Perez<cperez@albemarle.org> Cc:Andrew Gast-Bray<agastbray@albemarle.org>; David Benish <DBENISH@albemarle.org> Subject: Re: SUB2017-178 Bird house LLC- Final (Lots 1, 2, 3) Chris, We have reviewed this project. We would like to submit one additional subdivision plat. The first plat would divide the property into two lots (9.22 acres and 51.14 acres, with an existing dwelling on each lot)-Application fee $936.00. We will revise the plat that we submitted showing Lots 1, 2 & 3 (our job #14309A) to show only two lots as stated above. The application fee for this will be the same and has been paid. IffilnecaPPRIPliffuld divide cr-' .,elling on each lot)- Application fee $936.011 ' will draft another Subdivision Plat showing.. submitan a lic rovide the Aubmittal f- ' ">!:: The third plat would divide the 51.14 acres into two lots (23.00 acres and 28.14 acres, with a two lot private street)- Application fee $581.00. This plat is part of our previous submittal (our job #14309B). It will not change and the application fee has been paid. 1 V.. We will bring the revised first plat, to replace the copies that you have, and the second plat and application/fee as soon as we can get it drafted. Thanks, Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Brian Ray, L.S. Sent: Thursday, October 26, 2017 9:46 AM To: 'Christopher Perez' ; 'Gwen Lacy' Cc: 'Andrew Gast-Bray' ; 'David Benish' Subject: RE: SUB2017-178 Bird house LLC - Final (Lots 1, 2, 3) Chris, Thanks for the follow up. We'll likely revise the first plat to be only a two lot, with an additional two lot plat. Let us take a look and we'll be back in touch. Thanks, Brian Ray, L.S. Roger W. Ray&Assoc., Inc. 663 Berkmar Court Charlottesville,Virginia 22901 434-293-3195 tel. 434-293-4202 fax. rwrinc@earthlink.net raysurveying.com From: Christopher Perez [mailto:cperez@albemarle.org] Sent: Thursday, October 26, 2017 9:05 AM To: Roger W. Ray &Associates Inc.; Gwen Lacy Cc: Andrew Gast-Bray; David Benish Subject: RE: SUB2017-178 Bird house LLC— Final (Lots 1, 2, 3) Roger/Brian, RE: SUB2017-178 Bird house LLC—Final(Lots 1,2,3) 2 Nave 114wid I am the planner currently assigned to the above ref plat,which was recently submitted.The plat was not properly submitted.As such you will need to withdrawl the application,request a refund,resubmit the correct fees,revise and resubmit the application,and provide the correct number of copies. See below for explanation: SUB2017-178 Bird House LLC—Final(Lots 1,2, 3).The subdivision application was submitted for a 2 lot division under Sec 14-207;however,this is not a 2 lot division;rather,this is a 3 lot division. 14-207 only applies to a rural subdivisionili,a subdivision resulting in two lots,a subdivision following final site plan approval,and a subdivision creating one special lot and one residue lot.The above case is neither of those options. While it is true that all the lots front on an existing public street, its more than 2 lots,thus 14-207 is not applicable. I also understand you are using the 2009 principles(which omits Sec 14-316, 14-400,and 14-403 plat requirements)but it is still above 2 lots. Thus the application needs to be made as a final plat prior to and without a prelim under 14-206 for 1-9 lots,with a fee of $1,075.This item will be required to go through SRC,thus notifications fees are also required, $215.Also,the tier 2 groundwater study is required, $355. Please submit a min of 16 copies for SRC distribution. Once you complete all the above and resubmit it will be seated on the next applicable SRC schedule(Nov 6 submittal deadline for a Dec 21 SRC meeting date). RE: SUB2017-179 Bird house LLC—Final(Lot 3A,3B) I believe this application was properly submitted under 14-207. Hope this helps,please let me know if you have any questions. Christopher P.Perez I Senior Planner Department of Community Development I County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 [li Rural subdivision.The term"rural subdivision"means a type of subdivision that is located in the rural areas which results in two or more lots for the purpose of transfer of ownership or building development,such that:(i)each lot created is at least five(5)acres in area;and(ii)each lot created has at least two hundred fifty(250)feet of frontage on an existing public street which is part of the primary system or secondary system of state highways. 3