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HomeMy WebLinkAboutSUB201700179 Correspondence Final Plat 2018-04-20 Christopher Perez From: Christopher Perez Sent: Friday, April 20, 2018 7:01 AM To: 'Gwen Lacy'; Brian Ray Subject: RE: SUB2017-179 & 191 Gwen, SUB2017-191 is ready for approval. SUB2017-179 is ready for approval. Christopher P.Perez I Senior Planner Department of Community Development I County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Gwen Lacy<gwen@raysurveying.com> Sent:Thursday,April 19, 2018 4:17 PM To:Christopher Perez<cperez@albemarle.org>; Brian Ray<brian@raysurveying.com> Subject: Re: SUB2017-179 & 191 Hi Chris, Please find attached pdf copies of other two plats for Bird House Farm (SUB 2017-179 & 191). The plats have been revised to reflect your comments, dated March 12, 2018. The deed book references for the recordation of the first plat (SUB 2017-178) have been added. The new tax map references have been added. We have also added a revised date to both plats. Please review the revised plats and let us know if they are ready for owners notarized signatures. Thanks, Gwen Gwen Lacy Gwen(a�raysurveyinq.com Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel www.raysurveying.com 434-293-4202 fax From: Christopher Perez Sent: Tuesday, March 20, 2018 11:42 AM To: Brian Ray ; 'Gwen Lacy' Subject: RE: SUB2017-178 Gwen, Please swing by and pick up the signed plat SUB2017-178 Bird House Farm LLC. Christopher P.Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Christopher Perez Sent: Monday, March 12, 2018 3:56 PM To: 'Brian Ray'<brian(a@raysurveying.com>; 'Gwen Lacy' <gwen@raysurveying.com> Subject: RE:SUB2017-179 Attached are the remaining comments for each plat. From: Brian Ray<brian@raysurveying.com> Sent: Monday, March 12, 2018 1:37 PM To: Christopher Perez<cperez@albemarle.org>; 'Gwen Lacy'<gwen@raysurveving.com> Subject: RE: SUB2017-179 Hi Chris, Thanks for the update. Have you received Health Department approval on the three plats now? I think that was the only think we were waiting on except owners signature? Please confirm that also. Thanks, Brian Ray, L.S. Roger W. Ray&Associates, Inc. 663 Berkmar Court Charlottesville,Virginia 22901 434-293-3195 tel. 434-293-4202 fax. brian@raysurveving.com raysurveying.com From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Monday, March 12, 2018 1:31 PM To: Gwen Lacy; Brian Ray, L.S. Subject: SUB2017-179 Gwen, The County Attorney has approved the private street maintenance agreement associated with SUB2017-179. Christopher P.Perez I Senior Planner Department of Community Development I County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 } 2 L Ns? Noe Christopher Perez From: Christopher Perez Sent: Monday, March 12, 2018 1:25 PM To: John Blair Subject: RE: SUB 2017-179 John, Thank you for approving the private street maintenance agreement associated with SUB2017-179. Christopher P.Perez I Senior Planner Department of Community Development I County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:John Blair Sent: Monday, March 12, 2018 12:57 PM To:Christopher Perez<cperez@albemarle.org> Cc:James Douglas<jdouglas@albemarle.org> Subject:SUB 2017-179 Chris : I have approved SUB 2017 - 179 . I have left the documents related to the review on the table in front of James ' s desk . Best , John C. Blair, II Deputy County Attorney Albemarle County, Virginia This message and its attachments are confidential and may be protected by the attorney/client privilege. If you are not the named addressee or if this message has been addressed to you in error, you are directed not to read, disclose, reproduce, distribute, disseminate or otherwise use this transmission. Please notify the sender immediately by e-mail and delete and destroy this message and its attachments 1 w�r,r OF �'fRGII`nP COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,Room 227 Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Date: March 12, 2018 Greg Kamptner County Attorney's Office 401 McIntire Road Charlottesville,VA 22902 Regarding: Project Name: SUB2017-179 Bird House(Step 2)-Final Subdivision Plat(Dividing Lot 3 into two new lots(3A&3B) Date Submitted: 2-12-2018 Dear Mr. Blair: The applicant has prepared and submitted a Private Street Maintenance Agreement for the above named project. At your earliest convenience,please review this document and the attached plat. Should you have any questions or comments please feel free to contact me. Sincerely, 1 Christopher P. Perez Senior Planner Christopher Perez From: Gwen Lacy <gwen@raysurveying.com> Sent: Tuesday, March 06, 2018 2:21 PM To: Christopher Perez Cc: Brian Ray, L.S. Subject: Re: SUB2017-178, 179, 191 Bird House - final plats Attachments: SUB2017-179 Private Street Declaration.pdf Good afternoon Chris, Please find attached the Private Street Maintenance Agreement for review (SUB 2017-179, Lots 3A & 3B). Thanks, Gwen Gwen Lacy Gwen@raysurveying.com Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel www.raysurveying.com 434-293-4202 fax From: Christopher Perez Sent: Tuesday, February 13, 2018 4:02 PM To: Gwen Lacy Cc: Brian Ray, L.S. Subject: RE: SUB2017-178, 179, 191 Bird House -final plats Gwen, I have reviewed the critical slope exhibit—thus, comment #4 is addressed from SUB2017-179 (step 2) — as such, no critical slope waiver is needed. However no other comments have been addressed for this submittal? You still need VDH approval, VDOT entrance approval, and an instrument for maintenance. When do you plan on submitting these items? Also, I reviewed SUB2017-191 (Step 2) comment # 2 and #3; however, none of the others. I placed a call in with Josh Kirtley today but received a voicemail. I plan to talk to him tomorrow about this project. Christopher P. Perez I Senior Planner Department of Community Development 'County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 1 41100 1114 434.296.5832 ext. 3443 From:Christopher Perez Sent: Monday, February 12, 2018 4:10 PM To: 'Gwen Lacy'<gwen@raysurveying.com> Cc: Brian Ray, L.S.<brian@raysurveying.com> Subject: RE:SUB2017-178, 179, 191 Bird House-final plats Gwen, I will respond to this email tomorrow. Christopher P. Perez I Senior Planner Department of Community Development County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From:Gwen Lacy [mailto:gwen@raysurveying.com] Sent: Monday, February 12, 2018 3:49 PM To:Christopher Perez<cperez@albemarle.org> Cc: Brian Ray, L.S. <brian@raysurveying.com> Subject: Fw:SUB2017-178, 179, 191 Bird House-final plats Good afternoon Chris, Please give us an update on these submittals. Thanks, Gwen Gwen Lacy Gwen@raysurveying.com Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel www.raysurveying.com 434-293-4202 fax From: Gwen Lacy Sent: Wednesday, January 24, 2018 8:10 AM To: Christopher Perez Cc: Brian Ray, L.S. ; Duffy Birckhead Subject: Fw: SUB2017-178, 179, 191 Bird House -final plats Good morning Chris, 2 Noise *mei Thanks for your comments on the Bird House Farm project. SUB2017-178 Bird House (Step 1) Final Subdivision Plat (creating Lot A and Lot 3) Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. We will print the original mylar for this one and obtain the owners notarized signature so it will be ready to bring over for signatures once we receive health department approval. SUB2017-179 Bird House (Step 2) Final Subdivision Plat (dividing Lot 3 into Lots 3A & 3B) Please see attached 14309B CRITICAL SLOPE EXHIBIT for item 4 below. 1. We will revise the plat with the new tax map references once they have been assigned. 2. We will revise the plat to include a revised date when the revisions are made. 3. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 4. I've attached an exhibit with the GIS critical slopes. You'll see that the edge of the existing gravel driveway is right along the edge of the critical slope limits. I've shown the proposed 2-lot private street. There are no critical slopes along the path of the proposed street to be constructed. 5. We have emailed Willis Bedsaul of VDOT. Please let us know when you have received VDOT approval. 6. We have contacted our client about providing a Private Street Maintenance Agreement for the New 30' Private Street Easement and the New 50' Private Street Easement. SUB2017-191 Bird House (Step 2) Final Subdivision Plat (dividing Lot A into Lot 1 & Lot 2) Please see attached revised plat (14309C Lots 1 & 2, Revised January 2, 2018). 1. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 2. The plat has been revised to add offset distances for the buildings that are within 50' from a proposed property line. 3. Ok. 4. We will revise the plat with the new tax map references once they have been assigned. 5. The plat has been revised to include the revised date. Thanks and have a good day. Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 3 4110 t;411) 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Thursday, December 28, 2017 4:23 PM To: brian@raysurveying.com ; Gwen Lacy Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Brian/Gwen, SUB2017- 178 Bird House (Step 1) - Final Subdivision Plat (Creating Lot A and Residue (Lot 3)) SUB2017- 179 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot 3 into two new lots (3A & 3B) SUB2017- 191 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot A into two new lots) Attached are the review comments for each of the above ref plats. Happy Holidays. Great work on these plats! (New email address? Is this so people stop asking for your dad.) Christopher P. Perez I Senior Planner Department of Community Development 'County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 4 Christopher Perez From: Christopher Perez Sent: Wednesday, February 14, 2018 3:04 PM To: Josh Kirtley (Joshua.Kirtley@vdh.virginia.gov) Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Attachments: HD transmital SUB2017-191 step 2 lot A.pdf; HD transmital SUB201700178 Step 1.pdf; HD transmital SUB201700179 Step 2 Lot 3.pdf Josh, See my responses below in red. Attached are the request letters. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley,Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent:Wednesday, February 14, 2018 12:04 PM To: Christopher Perez<cperez@albemarle.org> Subject: RE: SUB2017-178, 179, 191 Bird House -final plats Chris: I think this project got off on the wrong foot. By Code, VDH is not authorized to conduct a subdivision review without being "requested" by the locality. This typically takes place in the form of a cover letter and submission of the plats/soil work to the Health Department for review. You may recall that you advised the surveyor(Brian Ray)to contact me directly to review the plats. I directed Brian in 3 comment letters to work with VDH to figure out what he needed to submit to allow VDH to review the documents. As the previous 2007 approval won't cut it for me. Additionally, in each comment letter I specifically request them to submit whatever documents VDH need to me. I thaught it was crystal clear; however, reviewing my comments it's only crystal clear in comment SUB2017-179, the others seem less in hindsight. Regardless, Brian knows the process of working through the County to have VDH do a review. I do not need to hold his hand. Anyways, sorry for any confusion this caused. I kept wondering why you wanted to talk to me when I had not even sent you soil work© That's not how it's supposed to work both from a process and legal point of view. Agreed. 1 Date: December 28,2017 Subject: SUB2017- 178 Bird House(Step 1)-Final Subdivision PIAL(Creating Lot A and Residue(Lot 3)) The County of Albemarle Planning Division will grant or recommend approval of the Subdivision Plat referenced above once the following comments have been addressed: [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified_] I. 114-309& 14-3101 Soil evaluations; !Health Director Approval of Septic Systems. Each structure is required to maintain both a primary and reserve draintield on the lot it serves. If either of the structures only has a primary,a reserve drainfield shall be located and approved onsite. Approval by the Health Department is required before the plat can be approved. The VDH approval letter provided with the application is,from 2007 and was for a substantially different proposal than what is being proposed today. Please work with VDH and/or a soil scientist. Date: December 28.2017 Subject: SUB2017-179 Bird House(Step 2)-Find Subdivision Plat(Dividing Lot 3 into two new lots(3A&3B) The County of Albemarle Planning Division will grant or recommend approval of the Subdivision Plat referenced above once the following comments have been addressed:[Each comment is preceded by the applicable reference.which is to the Subdir ision+?.oning Ordinances unless otherwise specified.) I. (14402(8)6)TMP.Once step I is approved and recorded.ensure the TMPs throughout the plat arc revised. 2. 114-302(B)(1)1 General ln/ornwtion. When the plat is revised.please provide the date of the last revision on the plat. 3. 114-309&14-3101 Soil emluations;Health DNKt'ior Approval of Septic S►wternr.Approval by the Health Department is required before the plat can be approved.Provide soil work for each proposed lot, Thr I'1)H aper nal letter provided with the applia-aru,n rc front 2067 and s as fire a substantially different proposal sal than Orat is being prey osed today,Please a one with I'DN and/or a soil scientist. Date: December 28,2017 Subject: SUB2017- 191 Bird House(Step 2)- Final Subdivision Plat(Dividing Lot A into two new lots) The County of Albemarle Planning Division will grant or recommend approval oldie Subdivision Plat referenced above once the following comments have been addressed: [Each comment is preceded by the applicable reference,which is to the Subdivision/Zoning Ordinances unless otherwise specified.] 1. 114-309& 14-310J Soil evaluations: Health Director Approval of Septic Systems. Each structure is required to maintain both a primary and reserve drainfield on the lot it serves. If either of the structures only has a primary,a reserve drainfield shall be located and approved onsite.Approval by the Health Department is required before the plat can be approved. The VDH approval letter provided with the application is from 2007 and was for a substantially different proposal than what is being proposed today. Please work with VDH and/or a soil scientist. At this point, go ahead and send over a cover letter and plats for review. Given that there are three (3) plats to review, I wanted to talk to you about how you wanted VDH to review them. Do you want us to conduct one review and issue one approval letter? or Do you want us to conduct three separate reviews and issue three subsequent approval letters? Do you have a preference in how you would like for us to proceed? Well it is a multi-phased/stepped proposal. But step 1 needs to be approvable on its own accord. The rest of the steps 2 and the other 2 can happen in any order. I need 3 separate approval letters for each action. Thanks No need for a phone call as Brian has filled me in on this project. My request for a phone call was to get you to send over a cover letter and to see what final work product you needed (1 approval versus three). 2 Thankfully, most projects are a lot easier. Amen, I hate when they submit 3 steps, but then again I love it when they do because then I can see the end game and make appropriate guidance before we get to step 3. Oh well, the nature of the beast :) Josh From: Christopher Perez [cperez@albemarle.org] Sent: Wednesday, February 14, 2018 11:26 AM To: Kirtley, Joshua (VDH) Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Josh, I am a bit perplexed as to why VDH needs to come speak to me about the plat to conduct a review. I have never heard that one before. Regardless, I will surely meet with you to discuss it. How does tomorrow sound? I am available anytime from 8-9am, or froml 1:-11:30am, or from 3pm-3:30pm. Then Friday available from 8-1 lam, then from 2-3pm. Let me know. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley,Joshua (VDH) [mailto:Joshua.Kirtley@vdh.virginia.gov] Sent: Wednesday, February 14, 2018 7:38 AM To: Christopher Perez<cperez@albemarle.org> Subject: RE: SUB2017-178, 179, 191 Bird House-final plats Chris: I got your message and completely understand being swamped. I am working from home today, and would like to give you a call at some point to discuss the best way to initiate VDH review on this somewhat complicated project. Do you have a couple of time slots that you would be available? Josh From: Brian Ray [brian@raysurveying.com] Sent: Tuesday, February 13, 2018 4:49 PM To: 'Christopher Perez'; 'Gwen Lacy' Cc: Kirtley, Joshua (VDH) Subject: RE: SUB2017-178, 179, 191 Bird House - final plats Hey Chris, Thanks for the follow up with Josh. Josh and I met a couple of weeks ago and reviewed the information. We'll follow up with VDOT and the owner for the maintenance agreement. 3 Thanks, Brian Ray, L.S. Roger W. Ray&Associates, Inc. 663 Berkmar Court Charlottesville,Virginia 22901 434-293-3195 tel. 434-293-4202 fax. brian@raysurveying.com raysurveying.com From:Christopher Perez [mailto:cperezOalbemarle.orq] Sent: Tuesday, February 13, 2018 4:02 PM To: Gwen Lacy Cc: Brian Ray, L.S. Subject: RE: SUB2017-178, 179, 191 Bird House -final plats Gwen, I have reviewed the critical slope exhibit—thus, comment #4 is addressed from SUB2017-179 (step 2)— as such, no critical slope waiver is needed. However no other comments have been addressed for this submittal? You still need VDH approval, VDOT entrance approval, and an instrument for maintenance. When do you plan on submitting these items? Also, I reviewed SUB2017-191 (Step 2) comment # 2 and #3; however, none of the others. I placed a call in with Josh Kirtley today but received a voicemail. I plan to talk to him tomorrow about this project. Christopher P. Perez I Senior Planner Department of Community Development County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From:Christopher Perez Sent: Monday, February 12, 2018 4:10 PM To: 'Gwen Lacy'<gwen@raysurveving.com> 4 Nome` 'tool Cc: Brian Ray, L.S.<brian@raysurveying.com> Subject: RE:SUB2017-178, 179, 191 Bird House-final plats Gwen, I will respond to this email tomorrow. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From:Gwen Lacy [mailto:gwen@raysurveving.comj Sent: Monday,February 12, 2018 3:49 PM To:Christopher Perez<cperez@albemarle.org> Cc: Brian Ray, L.S. <brian@raysurveying.com> Subject: Fw:SUB2017-178, 179, 191 Bird House-final plats Good afternoon Chris, Please give us an update on these submittals. Thanks, Gwen Gwen Lacy Gwe n a ra ys u rveyi n g.co m Roger W. Ray &Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel www.raysurveying.com 434-293-4202 fax From: Gwen Lacy Sent: Wednesday, January 24, 2018 8:10 AM To: Christopher Perez Cc: Brian Ray, L.S. ; Duffy Birckhead • Subject: Fw: SUB2017-178, 179, 191 Bird House -final plats Good morning Chris, Thanks for your comments on the Bird House Farm project. SUB2017-178 Bird House (Step 1) Final Subdivision Plat (creating Lot A and Lot 3) Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 5 r.rr� We will print the original mylar for this one and obtain the owners notarized signature so it will be ready to bring over for signatures once we receive health department approval. SUB2017-179 Bird House (Step 2) Final Subdivision Plat(dividing Lot 3 into Lots 3A & 3B) Please see attached 143096 CRITICAL SLOPE EXHIBIT for item 4 below. 1. We will revise the plat with the new tax map references once they have been assigned. 2. We will revise the plat to include a revised date when the revisions are made. 3. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 4. I've attached an exhibit with the GIS critical slopes. You'll see that the edge of the existing gravel driveway is right along the edge of the critical slope limits. I've shown the proposed 2-lot private street. There are no critical slopes along the path of the proposed street to be constructed. 5. We have emailed Willis Bedsaul of VDOT. Please let us know when you have received VDOT approval. 6. We have contacted our client about providing a Private Street Maintenance Agreement for the New 30' Private Street Easement and the New 5.0' Private Street Easement. SUB2017-191 Bird House(Step 2) Final Subdivision Plat (dividing Lot A into Lot 1 & Lot 2) Please see attached revised plat (14309C Lots 1 & 2, Revised January 2, 2018). 1. Brian has emailed Josh Kirtley at the Health Department a sketch showing the approved drainfield locations with the proposed lot lines outlined in red. Please let us know when you have received Health Department approval. 2. The plat has been revised to add offset distances for the buildings that are within 50' from a proposed property line. 3. Ok. 4. We will revise the plat with the new tax map references once they have been assigned. 5. The plat has been revised to include the revised date. Thanks and have a good day. Gwen Gwen Lacy Roger W. Ray &Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Thursday, December 28, 2017 4:23 PM To: brianaraysurveying.com ; Gwen Lacy Subject: RE: SUB2017-178, 179, 191 Bird House -final plats 6 Brian/Gwen, SUB2017- 178 Bird House (Step 1) - Final Subdivision Plat (Creating Lot A and Residue (Lot 3)) SUB2017- 179 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot 3 into two new lots (3A & 3B) SUB2017 191 Bird House (Step 2) - Final Subdivision Plat (Dividing Lot A into two new lots) Attached are the review comments for each of the above ref plats. Happy Holidays. Great work on these plats! (New email address? Is this so people stop asking for your dad.) Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443