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Home My WebLink AboutSDP201100002 Correspondence 2018-08-17Heather McMahon From: Heather McMahon Sent: Friday, August 17, 2018 10:23 AM To: 'melody@ issolutions.biz' Subject: RE: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Attachments: LOR1_SDP2011-2 Letter of Revision.pdf; SDP2011-2 LOR 1 approved plan and lighting specs.pdf Hi Melody, Please find your approved plans and your Letter of Revision (approved) attached to this email. I have also approved your building permit per ARB and routed it to the last reviewer (Zoning Approved for Issuance). Please allow at least another business day for the final reviewer to review/approve the plans; if you have questions about the status of your permit, please email Bart Svoboda bsvoboda@albemarle.org Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Heather McMahon Sent: Friday, August 17, 2018 9:04 AM To: 'Ashley Celestin' <ashley@issolutions.biz> Cc: melody@issolutions.biz Subject: RE: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Thank you, Ashley. I will review them this morning. Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Ashley Celestin [mailto:ashlev@issolutions.bizj Sent: Thursday, August 16, 2018 5:25 PM To: Heather McMahon <hmcmahon@albemarle.org> Cc: melody@ issolutions.biz Subject: FW: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Good afternoon: I know you have been working with Melody on the permit for this site. We just received the plans, so I wanted to provide them immediately. Please see the attached, revised plans for the above referenced site. Please contact Melody with any questions or concerns. Thank you, Ashley Celestin Project Manager Integrated Service Solutions �155..: 10434 Mammoth Ave. I Baton Rouge, LA 70814 "� 0:888.878.7061 C: 225.505.9464 From: Heather McMahon <hmcmahon@albemarle.org> Sent: Tuesday, August 14, 2018 3:42 PM To: melody@issolutions.biz Subject: RE: FW: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Hi Melody, Thank you for forwarding me this email from Brian Cook, and for attaching this second photometric page that gives the horizontal plane photometric values. I am going to print this out here and add it to your file. So, the question remains, do you have 20 -foot -tall light poles on site, or 24 -foot -tall light poles? If you have the latter, they are in violation of the approval for 20 -foot -tall light poles. If, however, this site plan is in error, and you have 20 -foot -tall light poles on site and are not proposing to change those for taller poles (you are just changing out the light fixtures), then yes, please revise the site plans to reflect a 20 - foot pole height. Specifically, change the data in the luminaire schedule pertaining to mounting height. Also, please ask Brian to change that information on both sheets of this submission, to rename the sheet with vertical measurements "page 1 of 2," to rename the sheet with horizontal measurements "page 2 of 2," add revision dates to both, and submit both electronically. I will print them out here. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon(a@albemarle.org From: melody@issolutions.biz [ma iIto: melody@issolutions.biz] Sent: Tuesday, August 14, 2018 4:03 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: FW: FW: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Heather— #1- Please see the comments from GE. #2 —We are not changing out the poles only the fixtures. Evidently the auditor didn't actually measure the height of the poles and just used our standard pole height. Do the plans need to be amended to reflect the correct pole height? Thank you!! Melody Grimmett Project Manager Integrated Service Solutions <image001.png> 10434 Mammoth Ave. I Baton Rouge, LA 70814 0: 888.878.70611 C: 225.939.7285 1 F: 678.805.4995 From: Cook, Brian (Current by GE) <Brian.Cook5@ge.com> Sent: Tuesday, August 14, 2018 8:55 AM To: melody@issoIutions.biz; Ashley Celestin <ashley@issolutions.biz> Subject: RE: FW: 82018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Hi Melody, See my designers notes on question #2: I made the "Property Line Horizontal" foot-candle points not visible in the drawing because they were overlapping with the "Property Line Vertical" calculation points and making it unreadable. No single point was deleted from the calculation line. I'm attaching a B3 pdf that shows the horizontal property line calculation and omits the vertical on the second page. Measuring the light trespass vertically at 5 feet above grade is the Walmart standard based on IESNA recommended practices. The purpose is to measure the light visible at eye level at the property line. For # 1... The pole heights come from your surveys. If the pole height is incorrect and needs to be adjusted, we need your teams help determining that. Thanks, Brian Cook Lead Project Manager T +1 804-965-1063 M +1 804-385-6192 brian.cook5(age.com CurrentByGE.com From: melody@issolutions.biz <melodv@issolutions.biz> Sent: Monday, August 13, 2018 4:53 PM To: Cook, Brian (Current by GE) <Brian.Cook5@ge.com>; Ashley Celestin <ashley@issolutions.biz> Subject: EXT: FW: 82018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Brian — Can you please see the comments below and answer? Thank you!! Melody Grimmett Project Manager Integrated Service Solutions <image001.png> 10434 Mammoth Ave. I Baton Rouge, LA 70814 0: 888.878.70611 C: 225.939.7285 1 F: 678.805.4995 From: Heather McMahon <hmcmahon@albemarle.org> Sent: Monday, August 13, 2018 3:44 PM To: melod issolutions.biz Subject: RE: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Hello Melody, I have reviewed your LOR submission to SDP2011-2, which is the last Minor Amendment to a site plan for the WalMart site which includes site lighting. Two issues have arisen that need clarification before I send you either a letter requesting changes or a letter of approval: The appropriate height for freestanding light fixtures in the Entrance Corridor is 20 feet, inclusive of the base. You are requesting 27 -foot fixtures, composed of 3 -foot -tall bases and 24 - foot -tall poles; this exceeds the standard for the Entrance Corridor. Furthermore, the last approved site plan (SDP2011-2) has a lighting plan drawn by Dewberry & Davis on 4/13/2009 that states the approved poles were all 20 feet tall set upon 23 -foot bases (i.e., the total height is 23 feet). So, my question is, are you replacing the poles, too, and requesting taller poles or are the poles at the site currently 24 feet tall? The third note on the lighting plan you submitted reads: "'Property line vertical' calculation measured 5ft above grade. 'Property line horizontal' calculation measured at grade is omitted from design for clarity but included in summary." I see in the summary table there is a field called "Property line horizontal" in which the maximum value is 0.4, which is in compliance with our zoning ordinance standard for maximum illumination (in footcandles) onto adjacent properties and public right-of-ways. I just want to clarify that the language in our Zoning Ordinance, Chapter 18, Section 4.17 Outdoor Lighting about measuring spillover states: <image002.png> I hope that the 'Property line horizontal' measurement taken at grade that has been omitted from the drawing means that the photometric values have been graphically omitted from the drawing for visual clarity. Can you please confirm this, and that no fc value over 0.5, taken at the property line both horizontally and vertically, spills into a public right-of-way? Also, is taking the vertical measurement from 5 feet above grade standard? Just so you know, our Code Compliance Officers generally check the measurement from waist height, which might average 3-3.5 feet above grade. I don't know if this slight height difference would make a significant difference in the footcandle values reading or not, but I thought I would alert you to that difference. I appreciate your clarification on these two matters. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: melody@issolutions.biz [mailto:melodv@issolutions.biz] Sent: Friday, August 03, 2018 3:08 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: RE: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Heather — I was just questioning because on the checklist it was listed and didn't know if that meant the form I was filling out of if you needed a separate letter (I have come across this requirement in other jurisdictions) and just wanted to make sure I sent in everything you needed. Thank you!! Melody Grimmett Project Manager Integrated Service Solutions <image001.png> 10434 Mammoth Ave. I Baton Rouge, LA 70814 0: 888.878.70611 C: 225.939.7285 1 F: 678.805.4995 From: Heather McMahon <hmcmahon@albemarle.org> Sent: Friday, August 3, 2018 1:58 PM To: Jennifer Pritchett <jpritchett@albemarle.org> Cc: melody@issolutions.biz Subject: RE: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Hi Melody, Jennifer forwarded me your email with your question. You can submit a letter/narrative with your application that states what the proposed changes to the site plan are; I would find that helpful; but really we need the application filled out and the supplementary materials (i.e., revised site plan). Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org From: Jennifer Pritchett Sent: Friday, August 03, 2018 2:49 PM To: Heather McMahon <hmcmahon@albemarle.org> Subject: FW: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA From: melodv@issolutions.biz <melod issoIutions. biz> Sent: Friday, August 03, 2018 12:21 PM To: Jennifer Pritchett <jpritchett@albemarle.org> Subject: FW: 82018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Jennifer — I have a question regarding the Letter of Revision. Do I need to submit an actual letter that describes what was changed on the plans or do I just need to submit the completed Letter of Revision Form? Thank you!! Melody Grimmett Project Manager Integrated Service Solutions <image001.png> 10434 Mammoth Ave. I Baton Rouge, LA 70814 0: 888.878.7061 C: 225.939.7285 1 F: 678.805.4995 From: Heather McMahon <hmcmahon@albemarle.org> Sent: Thursday, August 2, 2018 9:11 AM To: melody@issolutions.biz Subject: B2018 -1807 -OE: Building permit for 975 Hilton Heights Rd - Walmart, Charlottesville, VA Hi Melody, As per our telephone conversation this morning, I am in receipt of your building permit requesting site lighting upgrades and replacements at the Walmart in Charlottesville, VA. However, I am unable to approve it as is. Changes to the proposal are requested in addition to a Letter of Revision to the site plan. You can find the Letter of Revision application at the hyperlink provided. The LOR application and fee of $108 should not be remitted to me; please contact our in -take staff about submittal process. One of our staff members is Jennifer Pritchett 4Pritchett@aIbemarle.org; feel free to email her, or call the front desk at 434.296.5832. I had a chance to look at the photometrics and site plan you provided and I have already noted a few issues. Please familiarize yourself with the Albemarle County Code, Chapter 18 (Zoning Ordinance), Section 4.17 on outdoor lighting, and particularly, Section 4.17.4 STANDARDS. Specifically, please note that: <image003.png> Your photometric plan shows spillover onto public roads in excess of one footcandle, which must be reduced below 0.5 footcandles in order to comply with our regulations. Furthermore, this parcel lies within the Entrance Corridor Overlay (Zoning) District and is thereby subject to an additional round of review by Architectural Review Board staff. Please familiarize yourself with the Entrance Corridor Design Guidelines that pertain to lighting. As an additional help, I have included an internal checklist (merely for your convenience; not to be submitted with your building permit or LOR application) for lighting which staff uses to ensure compliance to this email. Please note on that checklist (and in the EC Design Guidelines) that photometric values must be taken with an LLF (maintenance factor) equal to 1.0. The LLF on your submitted plan is less than 1, and this will provide lower photometric values than the measurement requested. If you have any questions, please feel free to ask me. Again, if your application is comprehensive and complete, and LOR review can be completed within 10 days of receipt. Thanks, Heather McMahon, Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3278 hmcmahon@albemarle.org