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HomeMy WebLinkAboutSUB201600152 Review Comments Final Plat 2018-09-05 1 County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Phone 434-296-5832 Fax 434-972-4126 Memorandum To: Karl T. Lipscomb (klipscomb@cctownes.com) From: Paty Saternye, Senior Planner Division: Planning Date: September 22, 2016 FINAL Rev.1: December 22, 2016 FINAL Rev.2: August 17, 2017 FINAL Rev.3: December 14, 2017 FINAL Rev.4: March 13, 2018 FINAL Rev.5: September 5, 2018 Subject: SUB 201600152 Fairhill Estates - Final The County of Albemarle Planning Division will approve the plat referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] Conditions of Preliminary Plat Approval (from approval letter dated 5/2/2006): 1. [14-303] The plat shall be subject to the requirements of section 14-303 (Contents of final plat), as identified on the “Final Subdivision Checklist” which is available from the Department of Community Development. FINAL: Condition not fully addressed. See the Code specific comments below. FINAL Rev. 1: Condition still valid and not yet fully addressed. FINAL Rev. 2: Condition still valid and not yet fully addressed. FINAL Rev.3: Condition still valid and not yet fully addressed. FINAL Rev.4: Condition still valid and not yet fully addressed. FINAL Rev.5: Comment addressed. 6. [10.3.3.3.f] Approval and recordation of a preservation easement by the Public Recreational Facilities for the Preservation Tract. FINAL: Condition has not yet been met. See the County’s Rural Areas Planner comments below. Approval of the Rural Areas Planner and the County Attorney is required prior to the Final Subdivision Plat approval. FINAL Rev. 1: Condition not fully addressed. See the County’s Rural Areas Planner’s comments below. FINAL Rev. 2: Condition not fully addressed. See the County’s Rural Areas Planner’s comments below. FINAL Rev.3: Condition not fully addressed. See the County’s Rural Areas Planner’s comments below. FINAL Rev.4: Condition not fully addressed. See the County’s Rural Areas Planner’s comment #7 below. FINAL Rev.5: Comment not fully addressed. See the County’s Rural Areas Planner’s comment #7 below. 2 Final Plat Comments (Rural Areas Planner and County Attorney): Conservation Easement: 7. The draft conservation deed of easement provided by the applicants was forwarded to the County Attorney’s Office for their review. The County Attorney’s office had a more recent version of the conservation deed of easement. Once the additional information requested below is provided the County Attorney’s office will complete their review of the proposed deed and respond in detail about edits that need to be made. The deed of easement must be completed and signed by all the parties before the final plat can be signed. (Eventually, once the final plat and deed of easement have been signed, both will need to be recorded together.). FINAL Rev. 1: Comment not fully addressed. The deed of easement must be completed and signed by all parties (application, Public Recreational Facilities Authority Chair, and the agent for the Board of Supervisors) before the final plat can be signed. (Eventually, once the final plat and deed of easement have been signed, both will need to be recorded together/sequentially). See the revised attached conservation deed. FINAL Rev. 2: Comment not fully addressed. Address the following: · The draft deed of easement for the preservation tract has been reviewed, but is not yet complete or approved by the County Attorney’s Office. The legal description of the property in the deed needs to refer to the correct title of the final plat. · Review of any corrections or changes to the deed of easement can continue independent of final-plat resubmittals. However, in the end, the plat and the deed must have consistent references (as noted above) and will likely be approved and signed at approximately the same time, rather than approving the deed significantly ahead of the plat.FINAL Rev.3: Comment not fully addressed. Address the following: · On the first page the year should be changed from 2016 to 2017. · Revise the property description so that it correctly describes plat, including the correct lots specified on this plat and the date and revision information for the last version of the plat before recordation. It appears that the document was not completely updated when the lots specified in the division were changed. · Review of this document is still in process and additional comments will be forwarded when they are available. FINAL Rev.4: Condition not yet fully addressed. Address the following: · Remove the “Draft: 12/10/16” in the upper right corner of the document. · Have the deed of easement signed by the owner’s representative and notarized. · Submit the signed and notarized document to the County for the Community Development and PRFA signatures. · This deed must be recorded with the plat. FINAL Rev.5: Comment not fully addressed. Provide a revised County signature page for the deed of easement for the preservation tract that addresses the following: a) The “County of Albemarle, Virginia” signature should be for Jeffrey B. Richardson and not Mark B. Graham. b) The title for Jeffrey B. Richardson should be County Executive. c) After new signature page is provided the document will be forwarded for County signatures. d) This deed must be recorded with the plat. Final Plat Comments (Planning): 16. [14-302(A)(5), 14-302(A)(15) & 14-303(L)] Public easements; Identification of all owners and certain interest holders; Dimension standards and information on all lots, streets, alleys, easements, and shared driveways; Public utility, drainage and sight distance easements. Submit the deeds of easements for the proposed slope & drainage and access easements. See the attached template for Deeds of Dedication and Easement for the drainage easements. I’ve also attached the template for a Private Street Maintenance Agreement that can be utilized if the 20’ access easement is private. The deeds will be reviewed by the County Attorney. The County Attorney’s approval of the deeds is required before this subdivision plat will be approved. Also, revise the note for the new 20’ access easement to state that it is new and who the access easement is for. 3 FINAL Rev. 1: Comment not yet addressed. A draft deed of easement for the proposed 20’ ACSA access easement has not yet been submitted for review. Submit a draft of this deed of easement for the County Attorney’s office to review. The final plat will not be approved until the County Attorney’s office has approved the deed of easement. FINAL Rev. 2: Comment not yet addressed. A draft deed of easement for the proposed SLOPE AND DRAINAGE easements was submitted for review on August 15, 2017 and has been forwarded to the County Attorney’s office for review. The final plat will not be approved until the County Attorney’s office has approved the deed of easement. FINAL Rev.3: Comment not fully addressed. Address the following: · Revise the County Executive’s name to specify “Jeffrey B. Richardson” on the signatures pages. · Before the final versions are signed the date(s) specified for the plat must be revised to match the information that will be on the plat that will be recorded. · Engineering is reviewing the deed of easement and any comments will be forwarded to you when they are available. FINAL Rev.4: Condition not fully addressed. Address the following: · Have the owner’s representative sign the deed and have it notarized. · Submit the signed and notarized deed to the County for the County Executive’s signature. · This slope and drainage deed of easement must be recorded with the plat. FINAL Rev.5: Comment not fully addressed. This deed will be forwarded for County Signatures once the new title page is provided for comment #7. This slope and drainage deed of easement must be recorded with the plat. 17. [14-302 (A)(5), 14-303 (E) & (L)] If there is a proposed access easement for RWSA, as specified in the draft deed of easement, show it on the plat and provide all information required for a proposed public easement. RWSA will be required to review the plat once this proposed access easement is shown. If the easement is included on the plat RWSA’s approval will be required prior to Final Subdivision Plat approval. FINAL Rev. 1: Comment not fully addressed. The plat has been submitted to ACSA/RWSA for their review. Approval of the plat by ACSA/RWSA will be required before the final plat will be approved. FINAL Rev. 2: Condition not yet fully addressed. See ACSA comments. FINAL Rev.3: Address the following: · ACSA/RWSA comments have not yet been received. They will be forwarded when they become available. Impacts of the preservation tract limitations to current RWSA easements and future expansion of facilities are being researched. · On Sheets 4 of 5 and Sheet 5 of 5 revise the leader to state “NEW 30’ RWSA ACCESS EASEMENT”. · Provide boundary ties for the location of the new 30’ RWSA access easement. The easement must be located. FINAL Rev.4: Condition not yet fully addressed. Address the following: · It is our understanding that RWSA is still in discussion with the applicant in reference to the wording of this deed of easement. · Once that is finalized provide the signed and notarized deed of easement to the County. · This deed of easement must be recorded with the plat. FINAL Rev.5: Comment addressed. RWSA has specified their approval. This deed of easement must be recorded with the plat. 4 34. [Comment] This plat cannot be approved until all road and WPO improvements are built or bonded. FINAL Rev. 1: Comment not yet fully addressed. See Engineering comments. FINAL Rev. 2: Comment not yet fully addressed. See Engineering comments. FINAL Rev.3: Comment not yet fully addressed. See Engineering comments. FINAL Rev.4: Comment not yet fully addressed. See Engineering comments. FINAL Rev.5: Comment not fully addressed. See Engineering comments. 35. [Comment] This plat cannot be approved until Engineering, VDOT and ACSA/RWSA grant their approval. E911 has already approved the plat. Comments have been attached. The plat has been submitted to ACSA for review. Their comments will be forwarded once they are received. FINAL Rev. 1: Comment not fully addressed. FINAL Rev. 2: Comment not fully addressed. E911 has no objections. Although VDOT has specified that they have no objection staff has asked for confirmation that VDOT has no issues with the shared driveway circumstance created by the ingress/egress easement across Lot #9 which was added to the plat with this most recent submission. The plat has been submitted to Fire/Rescue for review. Comments have either been included, attached or will be forwarded to you once available. This plat cannot be approved until all reviewers grant their approval. FINAL Rev.3: Condition not yet fully addressed. VDOT has confirmed there is no issue with the shared driveway circumstance. Fire Rescue’s had no comments in the last submission. Comments from engineering have been attached. Comments from the County Attorney’s office, the County’s Rural Planner have been integrated into this document. Comments from ACSA and RWSA will be forwarded to you once they are available. This plat cannot be approved until all reviewers grant their approval. FINAL Rev.4: Condition not yet fully addressed. Comments from engineering have been attached. Comments from the County Attorney’s office, the County’s Rural Planner have been integrated into this document. Approval of the deed of easement by RWSA is still outstanding. FINAL Rev.5: Comment not fully addressed. See Engineering comments attached and comments about signature page for preservation deed above. 40. [NEW Comment: 14-302(A)(4)] Private easements. Address the following: · With the addition of the Ingress/Egress Easement across Lot #9, in this last submission, a new private deed of easement will be required. Submit a draft deed of easement for this ingress/egress for review by the County Attorney’s office. The final plat will not be approved until the County Attorney’s office has approved the deed of easement. · Add a label and/or note specifying that Lot 9 and 14 will have a shared driveway off of Dylan Court. FINAL Rev.3: Condition not yet fully addressed. Address the following: o On page one it appears that in paragraphs two and three there may be some confusion as to which “lot” is associated with which existing parcel. In paragraph three “Lot 14” seems to be associated with “T.M. 57-35B” instead of “T.M. 57-35”. Also, is it intended that the TMP for both Lot 9 and Lot 14 be listed in both paragraphs? Revise as appropriate. o On page two of the deed of easement, in the last paragraph, revise “Theses” to be “These”. o Once the deed has been approved by the County a signed and notarized copy of the document must be submitted to the County prior to approval of the subdivision plat. This new deed must be recorded with the Subdivision plat. FINAL Rev.4: Condition not yet fully addressed. Address the following: · Although the date on page 1 of the deed was updated the date on page 2, near the top, has not yet been updated. Update this date. · Submit a signed and notarized copy of the deed. · This deed must be recorded at the time of the plat recordation. FINAL Rev.5: Comment addressed. This deed must be recorded at the time of the plat recordation. Please contact Paty Saternye in the Planning Division by using psaternye@albemarle.org or 434-296-5832 ext. 3250 for further information.