1992-09-02M.B. 42, Pg. 134
September 2, 1992 (Regular Day Meeting)
(Page 1)
A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on September 2, 1992, at 9:00 a.m., Meeting Room 7~ County
Office Building, McIntire Road, Charlottesville, Virginia.
PRESENT: Mrs. Charlotte Y. Humphris, Messrs. Forrest R. Marshall~ Jr.,
Charles S. Martin, Walter F. Perkins, Edward H. Bain, Jr., and David P.
Bowerman.
ABSENT: None.
OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr.; County
Attorney, George R. St. John; and Director of Planning and Community Develop-
ment, V. Wayne Cilimberg.
Agenda Item No. 1. The meeting was called to order at 9:00 a.m. by the
Chairman, Mr. Bowermano
Agenda Item No. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence~
Agenda Item No. 4. Other Matters Not Listed on the Agenda from the
Public~
Mr. Steve Savitt came forward and said he was present at the August 19,
1992 meeting for the discussion on SP-92-46 for James E. Clark. Mr. Bowerman
was absent from the meeting. Mr. Savitt expressed his concerns about the
process that took place at the meeting. He asked the Board what its policy is
concerning a Board members' request to defer a vote in that Board member's
absence. Mr. Marshall explained that at the meeting Mro Clark requested that
the Board act on his petition~ and since the land lies in the Scottsville
District, Mr. Marshall recommended that the Board honor the applicant's
request.
Mr. Savitt expressed further concerns about the Board's decision to not
honor Mro Bowerman's request. He questioned the Board's decision and whether
the Board acted in the best interest of the entire County. Mr. Savitt then
distributed photographs of violations at Schuyler Enterprises. Mr. Tucker
said the Zoning Department has discussed the alleged violations with Mr.
Clark. It is his understanding that Mr. Clark has requested an amendment to
his special use permit to increase the number of trucks allowed on the
property.
Mrs. Humphris expressed concerns about allowing someone who is in
violation of a current special permit to request an amendment to correct that
violation. She asked that, in the future, the Planning Department include the
entire history of an application in its staff report. In addition, it was the
consensus of the Board that any forthcoming petitions from Mr. Clark should be
clear of all zoning violations prior to the Board's hearing. Mro Marshall
said Mr. Clark has assured him that he would comply with the conditions of his
current special permit.
Agenda Item No. 5. Consent Agenda.
Mr. Perkins made motion, seconded by Mrs. Humphris, to accept the
Consent Agenda as information. There being no further discussion, roll was
called and the motion carried by the following recorded vote:
AYES: Mrs° Humphrisv Messrs. Marshall~ Martin~ Perkins~ Bain and Bowerman°
NAYS: None.
Item 5.1. Letter dated August 21, 1992~ from Mr. D. S. Roosevelt~
Resident Engineer, Virginia Department of Transportation, enclosing a copy of
the "Current Projects-Construction Schedule," was received as information.
Item 5.2. Letter dated August 17, 1992, from Mr. H. W. Mills, Depart-
ment of Transportation, stating that the Department intends to repair the
existing structure over Priddy's Creek (Route 641) from August 31 through
September 4~ 1992, was received as information.
Item 5.3. Letter dated August 18, 1992, from Mr. Richard C. Lockwood,
Transportation Planning Engineer, Department of Transportation, to Mr. V.
Wayne Cilimberg, Director of Planning and Community Development, concerning
changing the description in the FY '92-93 Six Year Improvement Program for the
University of Virginia's North Grounds Connector Road to match the description
in the Charlottesville-Albemarle FY '93 Transportation Improvement Program~
was received as information.
M.B. 42, Pg. 135
September 2, 1992 (Regular Day Meeting)
(Page 2)
Item 5.4. Monthly Bond Program Report and Monthly Report for Arbor
Crest Apartment (Hydraulic Road Apartments) for the Month of July, 1992, was
received as information.
Item 5.5. Financial Management Report for June, 1992 (second prelimi-
nary), was received as information.
Item 5.6. Copy of Minutes of the Planning Commission for August 4,
August 11 and August 18, 1992, was received as information.
Item 5.7. Letter dated August 19~ 1992, from Mr. James christian Hill,
National Register Assistant, Department of Historic Resources, stating that
Maxfield, Albemarle County (DHR File No. 02-48), appears to meet the criteria
for listing in the Virginia Landmarks Register and the National Register of
Historic Places, but they do not plan to prepare the national register
nomination because their work program is fully scheduled for the remainder of
the year, was received as information°
Item 5.8. Letter dated August 20, 1992, from Mr. Hugh C. Miller, State
Historic Preservation Officer, Department of Historic Resources, stating that
Southwest Mountains Rural Historic District, Albemarle County, was entered in
the National Register of Historic Places on February 27, 1992, was received as
information.
Item 5.9. Memorandum received August 27, 1992 from Mr. Robert W.
Tucker, Jr., County Executive, re: Status Report on merger Negotiations
between Outreach Counseling Services, Inc., and Region Ten Children's Services
Team, was received as information.
Item 5.10. Semi-Annual Summary of Activities for the Jefferson Area
Board for Aging Advisory Council, dated August 20, 1992, was received as
information.
Item 5.11. Memorandum dated August 28, 1992, from Mr. Robert Wo Tucker~
Jr.e County Executive, re: HUD Grand Application for Section 8 Housing, was
received as information.
Agenda Item No. 6. Approval of Minutes: October 2, November 13, and
December 18, 1991; January 8 and July 15, 1992.
Mro Martin had read the minutes of January 2~ 1992, and found them to be
in order.
Mr. Perkins had read the minutes of December 18, 1991, and found them to
be in order.
~r. Marshall had read the minutes of January 8, 1992, and found them to
be in order.
Mrs. Humphris had read the minutes of July 15~ 1992, and with the
exception of some typographical errors found them to be in order.
Mr. Bowerman had read the minutes'of November 13, 1991, pages 26 (#10) -
58 (~16), and with the exception of one typographical error found them to be
in order.
Mr. Martin offered motion, seconded by Mrs. Humphris, to approve the
minutes as read.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None°
Agenda Item No. 7ao Highway Matters: Route 691 (Project: 0691-002-
234,C501~ Tabor Street), Request for Resolution.
Ms. Angela Tucker, Assistant Resident Highway Engineers Virginia
Department of Transportation (VDoT), summarized the proposed Route 691 project
as outlined on the plan before the Board. Ms. Tucker said the proposed plans
were discussed with Mr. Owens, the adjoining property owner, and he seemed
satisfied with them.
M.B. 42, Pg. 136
September 2, 1992 (Regular Day Meeting)
(Page 3)
Mr. Perkins said he has spoken extensively with Mr. Owens and although
he was concerned at first, Mr. Owens feels this plan is acceptable.
Mr. Perkins made motion, seconded by Mrs. Humphris, to adopt the
following resolution endorsing the Route 691 project as proposed by VDoT:
RESOLUTION
WHEREASe the Virginia Department of Transportation held a
Location and Design Public Hearing to consider the improvements to
the intersections of Route 691 (Tabor Street) with Route 240 and
Route 1204 (High Street) in the community of Crozet, Albemarle
County (Project #0691-002-234, C501); and
WHEREAS, approximately 15 people were in attendance at the
public hearing of which four people spoke in opposition to the
proposed improvements, and two written comments in opposition were
received; and
WHEREAS, after review of the comments and discussions with
the property owners, Virginia Department of Transportation~s
proposed improvements will consist of rebuilding the intersections
to provide for 50 foot radii at Route 240 and on the south at
Route 1204 and for a 30 foot radius on the north at Route 1204~
minor changes in roadway grade; a four foot sidewalk on the north
side of Tabor Street at the intersection with Route 240~ and sight
distance improved by grading and cutting back vegetation;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of Albemarle County, Virginia, that the Board does hereby endorse
the project as proposed by the Virginia Department of Transporta-
tion.
There being no further discussion, roll was called and the motion
carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkinse Bain and Bowerman.
NAYS: None°
Agenda Item No 7b. Other Highway Matters.
Ms. Tucker provided the Board with a current construction schedule
update.
Mr. Marshall asked if the Route 20 project is proceeding on schedule.
Ms. Tucker replied "yes," presently grading is being done and the building on
the property is being removed.
Mrs. Humphris said she has received complaints from residents of
Canterbury Hills about subcontrator's equipment parked near the storm drains
which are allowing huge amounts of grease to run into the storm sewer system.
Ms. Tucker said the equipment belongs to the utility companies. She is aware
of the complaints° The Board requested the Highway Department to contact all
subcontractors working on the Barracks Road project, near Canterbury Hills~ to
make sure that they are not parking their vehicles near the storm drains.
Mr. Perkins asked VDoT to look at the cost of painting a double solid
line, instead of a passing zone, in front of the Crozet fire station on Route
240.
Agenda Item No. 8. Public Hearing: Request to amend the Albemarle
County Service Authority service area boundaries for "water service only~ to
include a new single-family dwelling on Tax Map 60A~ parcel 9-4 (continued
from August 12).
Mr. Brent said in response to a request form the Board at the August 12,
1992 meeting, surveyors from the Albemarle County Service Authority (ACSA)
have determined that the waterline is no closer than seven and one-half feet
to Dr. Word's property line.
Mrs. Humphris said she has given ffhis request a lot of consideration and
agrees with the staff's recommendation. There have been no quality or
quantity problems with water identified. She feels the approval of this
request has the potential to set a precedent. Mrs. H~phris then moved denial
of the request to amend the service area boundaries to provide public water to
Tax Map 60A, Parcel 9-4. Mr. Bain seconded the motion.
M.B. 42, Pg. 137
September 2, 1992 (Regular Day Meeting)
(Page 4)
Mr. Marshall asked Dr. Word how long he has owned the property. Dr.
Word said since 1953. He added that there has been a history of drilling dry
wells in this area.
Mrs° Humphris said her husband is a dowser and he dowsed the well for
the property next door to Dr. Word which had an excellent supply of water.
She feels that in this case, the overriding factor is that there is a chance
that water is on the property. Since 1980 the Board has never granted an
exception to its policy unless no water was available to the existing proper-
ty. Dr. Word then commented that the main problem is the risk of not getting
water.
There being no further discussion~ roll was called and the motion
carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Martin, Perkins~ Bain and Bowerman.
NAYS: Mr. Marshall.
Agenda Item No. 9. Informational report on request from David Booth to
amend the Albemarle County Service Authority service area boundaries for water
service to Tax Map 78, Parcel 19.
Mr. Cilimberg said this report is before the Board in response to a
request from Mr. Martin for information. No analysis has been prepared on the
request since there has been no application made. This property lies near the
waterline extended to Glenmore. The property is zoned commercial and is
currently undeveloped. Staff recommends that if Mr. Booth would like to
proceed with a request, he make the normal application through the Planning
Department. In the past, Mr. Booth has expressed the concern the he does not
have adequate water quality on the property. Staff has not reviewed that
concern.
Mrs. Humphris asked that if a request comes forward from Mr. Booth,
staff provide the Board with information on the affect on adjacent properties-
and all information on where the line will run and what properties it will
cross°
Mr. Martin said he will contact Mro Booth and explain the process for
submitting an application.
Agenda Item No. 10. Ben Tayloe, National Association for a Balanced
Federal System.
Mr. Tucker said Mr. Ben Tayloe, Executive Vice-President of the Nationa~
Association for a Balanced Federal System, is present. Mr. Tayloe is seeking
endorsement from local governing bodies on a proposal which would allow
amendments to the Federal constitution by a state without calling a consti-
tutional convention° Currently, amendments may be offered by two-thirds vote
of the House of Representatives and Congress or at the request of two-thirds
of the state legislators. Amendments offered by states require that a
constitutional convention be called followed by the ratification of three-
fourths of all the states. The Board has a copy of Mr. Tayloe~s comments and
proposal, as well as, a sample resolution adopted by Richmond County. The
Virginia~ Colorado and South Dakota General Assemblies have endorsed the
resolution° Should the Board wish to adopt a similar resolution staff could
draft ~he language.
Mr. Ben Tayloe explained the proposed amendment and the affect of its
approval. He is here to request Albemarle County to join other counties,
towns and cities across Virginia and adopt a resolution.
Mrs. Humphris asked Mr. Tayloe if the Virginia Association of Counties
(VACO) supports this proposed amendment. Mr. Tayloe said VACO has endorsed
the amendment. Mr° Martin asked what benefit it is to have the Board's
support if VACO and the Commonwealth of Virginia have already endorsed the
proposal° Mr° Tayloe said he want to get as much support from individual
governing bodies as possible; the more support the more attention the proposal
would get. Mr. Tayloe said 24 localities have adopted a resolution and a
minimum of 50 is needed.
Mr. Martin said he thought the Board had a long-standing history of
staying out of national affairs which this Board really does not have anything
to do with. He feels the same about this issue. He supports what Mr. Tayloe
is trying to do but feels this Board should not get involved.
Mr. Perkins said he could support a resolution. He feels there is a
need for a constitutional amendment requiring a balanced budget.
Mr. Bain said if the Board is going to consider this request~ he thinks
there needs to be more discussion on the pros and cons and what the constitu-
tion now provides.
M.B. 42, Pg. 138
September 2, 1992 (Regular Day Meeting)
(Page 5)
Mr. Bowerman said he can support adoption of a resolution because he
feels this is in the best interest of localities and states, but he thinks
there is a need for further discussion and input from the County Attorney and
staff.
Mr. Marshall said he agrees with Mr. Perkins and thinks the Federal
government needs to know what localities are thinking.
The Board concurred that this matter be put on the agenda for discussion
on November 4, 1992, to allow the County Attorney time to study the ramifica-
tions and the legalities of this constitutional amendment.
Agenda Item No. 11. Our Lady of Peace Tax Exemption Request°
Mro Bowerman said he has discussed with representatives of Our Lady of
Peace the policy issues of what this Board looked for when their request for
tax exemption came before the Board last December, 1991o This is not a public
hearing, but simply for his own clarification. He feels there are some impor-
tant policy questions that need to be addressed and he would like to get other
Board members opinion.
Mr. Martin said he has also met with representatives of Our Lady of
Peace and he would like the Board to reconsider their request for tax exempt
status. He thinks the services provided by Our Lady of Peace is for the good
of the County and it makes sense to him to let the private sector provide this
service rather than the public.
Mr. Bowerman said for him to move'forward with this he needs to decide
that the tax exemption is in the public's interest and the cost to the public
would be greater than the cost to the private sector. He thinks the policy
implications are large.
Mr. Marshall said he would like this Board to reconsider the tax
exemption request as an alternative because he feels the County needs to
provide this service for the low-to-moderate income people in the community.
He is concerned about setting a precedent and would not like to see the Board
open the door for requests from organizations if the need is not demonstrated.
He thinks this tax exempt status to Our Lady of Peace would provide a tremen-~
dous service to the community°
Mr. Bowerman said there is no request before the Board at this time.
The burden lies on Our Lady of Peace to make an application and to distinguish
their application from other applications. The comments he has been hearing
is that there is a consensus of the Board that such a request deserves further
attention°
Mr. Bain said if the Board is going to reconsider the request from Our
Lady of Peace, he would like staff to set up criteria or standards for tax
exempt requests. The Board also needs to know the implications of this tax
exemption on the County.
Mr. Perkins said it was his understanding when Our Lady of Peace was
before the Board previously that there would be a certain number of units set
aside for indigent persons or persons who could not pay the full cost. If ten
percent of the units are used for that purpose, that could be a ten percent
tax break. He would prefer to use that approach rather than allowing total
tax exemption. This could also be extended to other organizations providing
the same type benefits.
At 10:28 a.m. the Chairman called a recess. The meeting reconvened at
10:40 a.m.
Agenda Item No. 12. Thomas Jefferson Planning District Commission's
Work Program, Presentation.
Ms. Nancy K. O'Brien, Executive Director of the Thomas Jefferson
Planning District Commission (TJPDC)~ summarized the Year-End Report for TJPDC
and the projects the Commission worked on during the year. The primary
project that TJPDC worked on in Albemarle County was the housing strategy
report.
Ms. O'Brien said that if there are issues the Board is interested in
adding to TJPDC's work program, that the information be provided. More than
one-half of TJPDC's money is now coming from outside sources. TJPDC uses the
programs that they are working on as a guideline. She invited Board members
to a presentation by the Deputy Director of Budget from the State Planning and
Budget Department on Thursday night. Ms. O'Brien also provided Board members
with a list of TJPDC committee's and a contact list of staff persons°
M.B. 42, Pg. 139
September 2, 1992 (Regular Day Meeting)
(Page 6)
Agenda Item No. 13. The Ridge (The Galerie) Restaurant request to amend
the service area boundaries for sewer service.
(Mr. Bain said his partner represents the property owner and he would
disqualify himself from the discussions. He left the meeting at 10:48 a.m.)
M~o Cilimberg gave the following staff report:
"BACKOROUND: This request was initially submitted in January~
1992, but was deferred by the Board, and subsequently by the
applicant, pending investigation of other alternatives. This
property is located at the intersection of Routes 240 and 250 and
was found to not have adequate sewage disposal when Health Depart-
ment permits were being issued for the new Ridge Restaurant. In
order for the Ridge to open~ a temporary pump and haul permit was
issued for six months by the Commissioner of Health. This permit
is due to expire on September 11, 1992, and will not be extended
unless certain conditions are met~- specifically, a permanent
solution is in hand and under construction with completion within
six months. Four potential options were initially proposed: (1)
package treatment plant; (2) permanent pump and haul; (3) septic
system off site as on-site is not feasible; and (4) connection to
public sewer.
DISCUSSION:
(1) The package treatment plant is unlikely as the State
has been reluctant to allow such plants in any water-
shed.
(2) Permanent pump and haul is not desirable and would
require agreement by the County and State in which the
County assumes responsibility for its operation.
(3) Off-site septic was actively pursued but is not an
option due to poor site conditions and the inability
to get the necessary easements from private property
owners.
(4) connection to public sewer is an option but would only
be to the gravity line as the Albemarle County Service
Authority will not allow connection to the forced
main. Connecting to the gravity line is being inves-
tigated. Even if easements and engineering solutions
are obtained, the cost implications may result in the
applicant not pursuing this option° The applicant has
not completed this feasibility review.
The applicant is requesting a pub/it hearing be set to extend the
service area boundaries. This action will allow them to complete
their investigation of the feasibility of connecting to public
sewer. The applicant feels this step is necessary for them to
request continuance of their temporary pump and haul but there is
no guarantee the Health Department will grant any extension.
RECOMMENDATION: None, provided for discussion in response to the
applicant's request for a public hearing on October 7, 1992 to
consider extending the service area boundaries."
Mrs. Humphris asked where the gravity line is located that the Ridge
Restaurant would connect to. Mr. Cilimberg suggested representatives from the
Ridge Restaurant address that question.
Mr. Forbes Reback, representing the property owner, Mr. Don Nelson, said
Mr. Nelson now realizes he has a serious problem and will have a worthless
piece of property if a solution to dispose of the sewage is not found. Mr.
Benton Downer, representing the applicant~ has been looking into various
alternatives but they have been determined to either not be feasible or too
expensive.
Mr. Benton Downer said he has considered all available options but none
of them seem to be viable. An on-site treatment plant would require a special
use permit and would be extremely costly, They have been unable to get any of
the adjoining landowners to donate the necessary easements. He is requesting
that the Board set a public hearing for October 7~ 1992 to consider the
request to amend the service area boundaries for sewer service. In the
interim he will attempt to work out an agreement with the adjoining property
owners to get an easement. Mr. Downer said he is meeting with the Health
Department later this week to see if he can get an extension of the pump and
haul permit°
Mr. St. John questioned the reason for setting a public hearing at this
time when nothing has been worked out. Mr. Reback said one of the reasons the
owners want the Board to set the public hearing is to show the Health Depart-
ment that they are trying to find a solution. If the Health Department feels
no progress is being made, it may not renew the permit. The applicant
M.B. 42, Pg. 140
September 2, 1992 (Regular Day Meeting)
(Page 7)
~ived a letter from Mr. Gary Rice of the Health Department who said that if
progress was not made by September 11, 1992, the Health Department will shut
down the operation.
Mrs. Humphris asked if the applicant's request to the Board is a result
of Mro Rice's ultimatum and. if a public hearing by the Board is needed for the
restaurant to stay in operation. Mr. R~back said they do not know that the
Health Department will shut them down, but that was the threat.
Mr° St. John said he believes the Board could set the public hearing
with the clear understanding that by doing this, the Board is not stating any
inclination one way or the other that it will approve or deny the application.
Mr. Perkins asked if the applicant has pursued the possibility~of an
off-site drain field. If a lot of money is being spent for a pump and haul
system, he feels there are landowners who would be more responsive to money.
Mr. Downer said the applicant has approached a couple of people but they were
not responsive to that idea.
Mrs. Humphris offered motion to set a public hearing for October 7,
1992~ on a request to extend the service area boundaries for sewer service to
the Ridge (Galerie) Restaurant with the clear understanding that there is no
message being sent to the Health Department that there will be any particular
outcome on the decision. Mr. Marshall seconded the motion.
There being no further discussion~ roll was called and the motion
carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall~ Martin, Perkins and Bowermano
NAYS: None.
ABSTAINED: Mr. Bain.
(Mr. Bain returned to the meeting .at 11:12 a.m.)
Agenda Item No. 24. Scottsville Boundary Line Adjustment - Mayor
Thacker.
Mr. Tucker gave the following staff report:
"BACKGROUND: At the July 1, 1992 Board of Supervisors meeting, a
review was presented of the last public information meeting held
by Scottsville Town Council on June 3, 1992 (copy on file).
Earlier staff reports have provided two alternative considerations
(Option 4 and Option 5) along with the associated statistics (copy
on file). Mr. Marshall will be prepared to share the public input
he has received regarding the proposals. The Board office has
received two letters on the issue, both in support of a boundary
adjustment. One letter was from Mr. William F. Meese~ Esq., and
the other from Ms. Marianne Ramsden, Scottsville Branch Library
Manager.
DISCUSSION:
(1)
(2)
(3)
(4)
The Board may now decide to:
hold a formal public hearing to gather
public response county-wide on the issue;
and/or
proceed to petition the Circuit Court to enter
an order to establish'a new boundary line using
either of the two options presented or develop a
new one; or
vote to turn down Scottsville~s request for a
voluntary boundary adjustment; or
continue discussions with the Town to reach a
general consensus.
RECOMMENDATION: Staff recommends that the Board consider the
Town's request and provide direction as to how to proceed."'
Mr. Marshall said he has received seven letters supporting the $cotts-
ville boundary line adjustment and one letter in opposition. He has talked
with most of the people who live in the area proposed for the boundary line
adjustment. Me also attended a meeting in the Town and the comments were
favorable. The general opinion expressed by the majority of people is that
they feel the need to have control of their own destiny. This adjustment
would also virtually double the number of people living in the Town limits.
Mr. Marshall said there is no question in his mind that this is neces-
sary for the economical viability of the community. He would like to see the
M.B. 42, Pg. 141
September 2, 1992 (Regular Day Meeting)
(Page 8)
Board approve Option Five in the staff's recommendation. He thinks this issue
has been ongoing long enough and it is time for the Board to make a decision~
Mr. Bowerman asked Mayor Thacker if he had any comments.
Mayor Raymon Thacker, Mayor of the Town of Scottsville, said he has
dedicated his life to the welfare and well-being of the Town of Scottsville.
Mayor Thacker gave a history of the County of Albemarle and the Town of
Scottsville. Mayor Thacker also reminded members of the Board that Scotts-
ville has taken care of itself through disastrous floods and fires; and the
Town receives little help from the County and practically none from the
Commonwealth of virginia in its efforts for revitalization.
Mayor Thacker said as Scottsville becomes successful in its endeavors,
it will be adding improvements and taxes to the whole of Albemarle County.
The residents of Scottsville fully realize that it is imperative and necessary
that extreme care is used in planning and zoning issues, so as to enhance the
values of their properties and provide a better community for all the people
to live~ A majority of the property owners involved in Option Five have
expressed their desire to become a part of the corporate limits of Scotts-
ville, and the people are convinced that the community would be better served
when everyone works together to make Sc6ttsville the thriving, energetic
community it should be. Mayor Thacker appealed to the Board to move forward
and support the Town's request.
Mr. Bain said he knows there was a hearing held in Scottsville for the
residents of Scottsville but if the Board is moving forward on this request,
it needs to hold a public hearing and receive comments from the entire County.
This is not exclusively a local issue; it concerns all of Albemarle County.
In addition, this Board has not discussed in detail the financial aspects
relative to the County or the Town. Mr. Marshall said at the first public
hearing held at Scottsville Elementary School financial information was
reviewed. Mr. Perkins said he also feels there should be a public hearing
process to involve the entire County.
Mrs. Humphris also felt a public hearing for the entire County needed to
be held. She asked staff to provide some information on the increased cost of
services because it is her understanding that there will not be an increase in
taxes. She would like to know the costs to operate the Town if the Board
approves the boundary line adjustment. She also would like to know how much
planning staff is necessary to plan for this increased acreage.
Mr. Martin said he agrees it is necessary to have a public hearing to
let everyone know about the issue. As far as the information Mrs. Humphris is
requesting, he feels a lot of that information has already been prepared. He
is not sure that this Board can expect the Town of Scottsville to have its
plans outlined as to how it will set up a planning department or how many new
staff members it will have on a committee or how the people will be paid.
There is only so much information the Town can provide.
Mrs. Humphris said she disagrees with Mr. Martin° This is a momentous
decision and it is absolutely necessary that the Town know how it will handle
the change in circumstances that are going to arise. Also, she thinks this
Board needs to know a lot more about the effect of this boundary line adjust-
ment on. Albemarle County. The Board needs more information on the tax effects
and the precedent setting as regard to other areas such as Crozet or Earlys-
ville, or some other segment, that may want to become its own town in the
future, and what that might do to the County as a whole. Mr~ Bain said he
would like to know from the County Attorney the process a community such as
Hollymead or Crozet would go through to become a town.
Mr. St° John commented that the Board needs to have a survey of the
property done based on Option Four or Option Five.
Mr. Marshall said he has no objection to taking this matter to public
hearing, but Scottsville is the only incorporated town in Albemarle County and
it has a legal right to go to court and annex this land. Mr~ Bain said he
disagrees. The Town has a legal right to petition the court but the County
Attorney has indicated the Town would not be successful.
Mr. Marshall said the majority of the landowners in the Scottsville
community want Option Five and want control of their own destiny. He does not
understand why this Board feels that it is better capable of deciding these
peoples values than the people who live in that part of the County. Mrs.
Humphris said the Board is saying that it would like to know that everything
has been considered and it needs answers to certain questions. Mr. Marshall
said questions have been asked and the issue seems to be who the answers
satisfy°
Mr. Bowerman asked when the earliest time the Board could hold a public
hearing on this issue. Mr. Tucker responded October.
M.B. 42, Pg. 142
September 2, 1992 (Regular Day Meeting)
(Page 9)
Mr. Marshall said he has no problem with hearing comments from the rest
of the County, but as far as he is concerned, these residents should have a
right to say where their tax dollars go. He does not know why the Board needs
to dig into the Town's affairs and bring this before the whole of Albemarle
County° This issue concerns the people of Scottsville, not all of Albemarle
County° The resident's ability to govern themselves is simply their business.
does not see why it has to become the business of this Board. Mro Perkins
said he thinks there needs to be a public hearing to give the rest of the
County a chance to address this issue.
Mrs. Humphris said she thinks this Board is looking for what is the best
balance between the interests of the Town of Scottsville and the interests of
the County of Albemarle.
Mr. Tucker suggested scheduling the public hearing for October 14~ 1992.
Mr. Martin then offered motion to get a public hearing for October 14,
1992 to hear public comments on the Scottsville boundary line adjustment
request. Mr. Bain seconded the motion.
There being no further discussion, roll was called and the motion
carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
Mayor Thacker asked that the Town Council be provided a list of concerns
that need to be addressed in advance of the public hearing.
(Mr. St. John and Mr. Marshall left the meeting at 11:42 a.m.)
Agenda Item No. 25. PVCC Update, Dr. DiCroce.
Dr. DiCroce, President of Piedmont Virginia Community College (PVCC)~
said she appreciated the opportunity to provide the Board with an update of
the events happening at PVCC and, specifically, as the services relate to
Albemarle County. Dr° DiCroce said 1992-93 is the 20th anniversary of the
founding of PVCC. In looking back over the years, the one thing that has
remained most constant for PVCC~ is its creed of values. It is believed at
PVCC: 1) that education is the single greatest act of optimism that is in
this nations in this commonwealth and in this community; 2) that education is
a means by which people can enrich and enhance their lives through self-growth
and development; 3) that education and knowledge is power~ 4) that education
is the great equalizer and that it can and should make a positive difference
in the lives of all people; and 5) that a community college is an intrical
part of the community and that it can and should positively affect the quality
of life in that community. Those five values have guided everything that PVCC
has done over the past 20 years.
Dr. DiCroce then provided the Board with a profile of PVCC's students
over the past 20 years. During that time PVCC has awarded 3893 degrees~
diplomas and certificates to 3698 graduates~ of which 32 percent were Albe-
marle County residents.
Dr. DiCroce provided the Board with enrollment statistics from the past
year~ a profile of PVCC and areas PVCC is expanding into such as a new
partnership with the public schools. She also highlighted work that has been
ongoing with the business community.
Dr. DiCroce provided Board members with a copy of PVCC~s strategic plan.
The strategic plan is PVCC's working vision for the Twenty-First Century.
Dr. DiCroce thanked the Board for its continued support for PVCC and the work
the college does.
Mr. Bowerman thanked Dr. DiCroce and added that PVCC is an important
part of this community.
Agenda Item No. 26. Recycling Program Review.
MSo Andrea Trank presented a report (copy on file) of the County's
recycling program (copy on file). The report included a summary of the
Homeowner's Associations~ surveys, program options, advantages, disadvantages
and specific recommendations for the county's recycling program. Ms. Trank
summarized the recommendations set out in the report on page 21o
Mr. Tucker said staff is looking for any feedback Board members may
have. He thinks it would be appropriate to have another work session to look
at the entire issue of solid waste.
Mr. Martin asked if the County could mandate recycling. Ms. Trank said
some communities do mandate recycling, but it is hard to enforce. She feels
M.B. 42, Pg. 143
September 2, 1992 (Regular Day Meeting)
(Page 10)
voluntary programs, with assistance from the County, would probably exceed a
mandate. Mr. Martin commented that haulers are charging different prices so
that it is not cheaper to recycle. Ms. Trank said pricing is an issue that
needs to be discussed, but she does not think the answer is to regulate rates.
Mr. Martin said he thinks haulers should charge one rate regardless of whether
the person recycles. Ms. Trank said most of the haulers say they are charging
one fee°
Mro Bain said he thinks that the issue of licensing need to be pursued°
He also thinks the Board needs to have a work session on all aspects of
recycling and include the haulers in on the discussion°
Mr. Tucker suggested the Board hold a work session on September 16,
1992, on recycling. Board members concurred.
Agenda Item No. 27. Executive Session: Personnel, Legal Matters and
Sale/Disposition of Property.
At 12:29 p.m. Mr. Bain made motion to go into executive session for
personnel matters under Virginia Code Section 2.1-344.A.1, to discuss specifJ
individuals and to interview persons for the Children and Youth Commission;
and, an executive session on property matters under Virginia Code Section 2.]
344.A.3 to discuss the East Rivanna property (the fire department building).
Mrs° Humphris seconded the motion.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Perkins, Bain and Bowerman.
NAYS: None.
ABSENT: Mr. Martin.
Agenda Item No. 28. Certify Executive Session.
At 3:10 p.m. the Board reconvened in open session and adopted the
following Certification of Executive Session.
MOTION: Mr. Bain
SECOND: Mrs. Humphris
MEETING DATE: September 2, 1992
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Albemarle County Board of Supervisors has
convened an executive meeting on this date pursuant to an affirma-
tive recorded vote and in accordance with the provisions of The
Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires
a certification by the Albemarle County Board of Supervisors that
such executive meeting was conducted in conformity with Virginia
law;
NOW~ THEREFORE, BE IT RESOLVED that the Albemarle County
Board of Supervisors hereby certifies that~ to the best of each
member's knowledge, (i) only public business matters lawfully
exempted from open meeting requirements by Virginia law were
discussed in the executive meeting to which this certification
resolution applies~ and (ii) only such public business matters as
were identified in the motion convening the executive meeting were
heard, discussed or considered by the Albemarle County Board of
Supervisors.
VOTE
AYES
Mrs. Humphris, Messrs. Marshall~ Martin~ Perkins~ Bain
and Bowerman.
NAYS: None.
ABSENT DURING VOTE: None.
ABSENT DURING MEETING: None.
M.B. 42, Pg. 144
September 2, 1992 (Regular Day Meeting)
(Page 11)
Mr. Bain offered motion to appoin~ Miss Julie Stone to the Children and
Youth Commission, as the County representative, with said term to expire
14, 1993. Mrs. Humphris seconded the motion.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs° Humphris, Messrso Martin, Perkins, Bain and Bowermano
NAYS: None.
ABSENT~ Mr. Marshall.
Mr. Perkins offered motion to appoint Ms. Christine Baker to the
Jefferson Madison Regional Library Board with said term to expire on June 30,
1996. Mro Bain seconded the motion.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Martin, Perkins~ Bain and Bowerman.
NAYS: None.
ABSENT: Marshall.
Agenda Item No. 29. Joint Meeting with School Board.
School Board Members Present: Messrs. William W. Finley (arrived at
3:33 p.m.); Clifford W. Haury; George Co Landrith~ III; Michael J. Marshall;
Mrs. Patricia Lo Moore and Mrs. Karen L. Powell.
School Board Members Absent: Mrs. Sharon S. Wood°
Staff Members Present: Dr. Robert W. Paskel, Superintendent; Dr. Carole
A. Hastings, Assistant Superintendent for Personnel; Mr. Robert W. Tucker,
Jr., County Executive; and Mrs. Tracy Holt, Deputy Clerk.
Agenda Item No. 29a. 1992-93 Employee Health Insurance Rates, report.
Mr. Tucker gave the following staff report:
"BACKGROUND: Following a formal bid process, Blue Cross/Blue
Shield has offered the best proposal for the County's medical
insurance coverage for 1992-93. During budget deliberations, an
increase of 16 percent was projected with the goal of the County
covering the increase for the employee only plan at the Key Care
III level. The proposal submitted by Blue Cross/Blue Shield
actually reflects a 21.1 percent increase which will mean a
$6.00/month increase for those with single policies.
The rates for the Key Care I plan have increased dramatically due
to high utilization. Approximately 75 percent of those partici-
pating in the insurance plan have chosen Key Care I and have
incurred 90 percent of the claims including an estimated $100,000
deficit by the end of the current plan year° In order to allocate
the increase proportionately to those generating the claims~ Key
Care I employees will experience a 40.2 percent increase in the
employee only plan.
The contract for dental insurance was also bid for 1992-93 with
Delta Dental submitting the best proposal. The rates have in-
creased approximately 10 percent with a guarantee that rates will
remain constant for two years and a reduction in the deductible
that has to be met per individual from $50 to $25 per year and for
families from $150 to $75 per year.
The attached sheet reflects the medical and dental insurance rates
for 1992-93 (copy on file).
To meet the intent of the County to cover the employee only cost
of the Key Care III plan, an additional $6 per month contribution
by the County will be needed. General Government feels as though
this cost can be absorbed by shifting benefit dollars from the
Virginia Retirement System (VRS) contribution to hospitalization
which is made possible by the recent notification of a rate
decrease for the employer share of VRS. The School Division may
need to use carry-over funds to cover this additional contribu-
tion. The approximate cost to General Government would be $20,000
and approximately $70,000 for Schools.
RECOMMENDATION: Rate information is provided for the Board's
information. Staff recommends that the Board consider the shift-
ing of benefit dollars from VRS t6 hospitalization to cover the
$6/month shortfall at the Key Care III level."
M.B. 42, Pg. 145
September 2, 1992 (Regular Day Meeting)
(Page 12)
Dr. Paskel said his recommendation to the School Board is the same as
Mr. Tucker's recommendation. The School Division has sufficient funds to
cover the change in rates without an additional appropriation. He reminded
the School Board that one of its objectives was to cover this increased
employee cost.
Mr. Bain asked if the "employee only" cost for Key Care I was the $79
per month of the total cost of $182 per month. Mr. Tucker replied "yes". Mr.
Marshall said he is glad the County can fund these increased costs for the
employees. Mr. Bain said he would like to see in the next year effort spent
on what other options and alternatives are available for health coverage and
to consider Health Maintenance Organizations (HMOs). He thinks the County
should attempt to define some parameters of its own and see if any other
organization is interested in a proposal. He thinks $351 per month for family
coverage is a lot of money for an individual to pay. Mr. Tucker commented
that HMOs usually require participation from a private entity in order to make
it a profitable venture. A couple of years ago some of the staff and doctors
at the University of Virginia looked at HMOs but nothing materialized. Mr.
Bain said he thinks that if the County makes the effort, it may find that
there is interest. He does not think it is necessary to hire a consultant to
find this out° Mr. Tucker said if the County were to undertake something
along those lines it would possibly require a joint proposal with some of the
business sector~ the University of Virginia or the City of Charlottesville.
Mr. Forrest Marshall offered motion, seconded by Mr. Perkins, to accept
staff's recommendation to shift benefit dollars from VRS to hospitalization to
cover the $6 per month shortfall at the Key Care III level.
Roll was called and the motion carried by the following recorded vote~
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
Mr. Michael Marshall then offered motion~ seconded by Mrs. Powell~ to
shift benefit dollars from VRS to hospitalization to cover the $6 per month
shortfall at the Key Care III level.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs° Moore, Mr. Haury, Mrse Powell, Mr. Marshall and Mr. Landrith.
NAYS: None.
ABSENT: Mrs. Wood and Mro Finley.
Agenda Item 29b. Other Matters not Listed on the Agenda.
Mr. Martin welcomed Mr° Landrith to his first joint meeting of the Board
of Supervisors and the School Board.
Mr. Michael Marshall asked the reason retired teachers are not allowed
to buy into the County's health care plan. Mrs. Holt responded that the
option is presently being discussed.
Mr. Forrest Marshall said if the ~eacher is 65 or older, Blue Cross
requires them to go to a Medicare extended plus policy which is considered
less than what County employees are offered. Mr. Marshall felt retirees
should be allowed that option if they are willing to pay the total cost of the
premiums. Mr. Tucker said staff plans to look at this option for all retir-
ees, not only teachers, in the next fiscal year.
Dr. Hastings said there is legislation pending in the General Assembly
for 1993 that would require localities to include retirees in their health
care plans. Until the specifics of that legislation is known, she thinks it
would be better not to start one plan and then have to totally revamp the
plan. She thinks something will be done for the retirees for plan year 1993.
The reason retirees have not been included in the County's health care plan
since 1984 is because of the significant impact on other County employees°
Even if the retirees pay the entire premium, based on the experience and
because the County is a self-funded group, County employees would have as much
as a 16 percent rate increase. The staff is exploring some options, but she
thinks it will not be until 1993 before the County can implement a plan.
Mrs. Powell said a letter that went out to all County employees indicat-
ed that beginning in the FY 1992-93 plan year, it would be recommended to both
the Board of Supervisors and the School Board that the Comp 500 Plan be
offered to all County retirees. Mrs. Holt said when that letter was sent out~
staff was in the preliminary stages of discussions. The purpose of the letter
was to let the employees know that discussions are ongoing and that a recom-
mendation would be forthcoming to the two Boards. Mrs. Powell expressed
concern that this information was given.to employees before it was approved by
either of the Boards° She added that there are a lot of retirees who are
M.B. 42, Pg. 146
September 2, 1992 (Regular Day Meeting)
(Page 13)
participating in the County's Early Retirement Program and who are concerned
about their insurance options. She is concerned if the County does not move
forward with this option. Dr. Hastings said staff is still looking at the
option and working with Blue Cross/Blue Shield to see whether it can be
implemented this year. She does not know when that information will be
available. The County wants to provide this option to the retirees, but in a
way that it does not impact the rest of the employees. Mrs. Powell requested
that this item be included on a future School Board agenda along with a
discussion of the intent of proposed State legislation.
Mr. Bain requested an update on Albemarle High School. Mr. L.A. Reaser~
Director of Building Services, said a Certificate of Occupancy is anticipated
to be in hand by tomorrow. Inspections were held today and all major equip-
ment passed inspection. There is still one ramp, one sidewalk and some
hardware that will be inspected tomorrow. Furniture is now being moved into
the new wing. The school will open without three of the classrooms in the old
wing. Trailers will be utilized until October.
Dr. Paskel commented that the athletic facility is being occupied, and
external ground work is essentially complete and will be usable for buses and
pedestrians.
Mr. Bain asked what was the total cost of the Broadus Wood project and
how many bidders were there. He also asked if the $1.864 million is the
actual bid. Mr. Reaser said there were four bidders~ R.E. Lee was the low
bidder. If the cafeteria alternates are accepted, there will be only a $4,000
difference between the low bidder and second low bidder° The original intent
was to build part of the project this year and then appropriate the additional
$1.1 million (budgeted) on July 1, 1993, but actually the $1ol million was
moved into current funding to cover the base bid. The $1.864 million is the
total project cost. Mr. Bain asked why there were only four bidders. Mr.
Reaser responded that a lot of bidding was going on at the time.
Mr. Tucker said he thinks competition has picked up. He talked to
someone in the City of Charlottesville yesterday and the City received only
one bid for its project to extend the mall.
Mr. Perkins expressed concern about the amount of change orders that
occur with projects. He mentioned several change orders that occurred with
the Meriwether Lewis project. He thinks architects need to be told to design
a project using the best product at the.cheapest price° It is costing too
much to build everything to the utmost standards. (Mr. Finley arrived at 3:33
p.m.) Mro Perkins asked how the architects can be made to do this°
Mr. Reaser said at the beginning of every project staff asks the builder
to look at the project and see where money can be saved. Mr. Perkins said the
architect should be the one looking at ways to save money and the Facilities
Coordinator should be looking at the plans before they go so far along that
changes cannot be made without additional costs. Mr. Reaser said that is what
staff attempts to do. Mr. A1 Carver, Facilities Coordinator, said he is in
the process of preparing a document (approximately 75 percent complete)
outlining what the School system wants to see in its buildings. The document
will be provided to all architects. Mr. Bain said he agrees with Mr. Perkins.
Mr. Bowerman asked if Agnor-Hurt School was brought in at budget. Mr.
Reaser replied "yes"
Mr. Forrest Marshall read an advertisement published in the Daily
Progress on Sunday, August 23, stating that Murray High School was accepting
applications for admission for the 1992-93 school year. Delegate Peter Way
sent him a note asking if it was normal practice for a public school system to
spend taxpayers money to advertise its schools.
Dr. Paskel said that is not normal practice. The principal at Murray
discussed this advertisement with him and he found it to be acceptable.
Murray is attempting to increase its enrollment to 95 students this year;
currently the school has approximately 75 students. The School Board was
informed that the school was making an effort to add these additional students
without adding additional staff. This year will be the largest open enroll-
ment at Murray.
Mro Forrest Marshall asked what would probably happen if the Federal
government began subsidizing some of the tuition for private schools. Mro
Haury said unless more private schools opened in the area~ there would not be
much of an affect. The current private schools in the area do not have the
capacity to absorb a large number of students. He also feels there is no way
to predict the impact of additional private schools if subsidizes were
provided. Dr. Paskel commented that the School system would welcome all
competition as long as the rules are the same. He believes Albemarle can and
M.B. 42, Pg. 147
September 2, 1992 (Regular Day Meeting)
(Page 14)
doeS provide top quality education for its students. There are some parents
who prefer that their children have another type of education and that is
fine. If the Federal Government provides tuition vouchers for everyone, let
them spend them in the public schools too.
At 3:44 p.m. the School Board and.Board of Supervisors adjourned their
joint meeting.
At 3:50 p.m. the Board of Supervisors reconvened its meeting in Meeting
Room 7.
Agenda Item No. 14. Community Facilities Plan Revision.
Mr. Tucker gave the following staff report:
"BACKHROUND: At the June 2nd meeting, the Board approved CPA-92-
03 for the County Government Administration section of the Commu-
nity Facilities Plano The staff report for that meeting included
two versions for discussion: (1) the Planning Commission recom-
mended plan~ and (2) the original staff proposal. Board minutes
indicate the staff proposal was adopted with changes to the
language on guidelines for square footage and parking spaces°
DISCUSSION: Some Planning Commission members expressed concern
that the presentation and discussion by staff focused on these
guidelines and did not adequately present the other differences
recommended by the Planning Commission° While staff and the
County Executive support the need for these guidelines~ they can
reasonably be incorporated within the Planning Commission's recom-
mended language. The Planning Commission's recommendation (copy
on file) for the County Government Administration section has been
amended with the Board approved changes on square footage and
parking space guidelines. Staff and the County Executive support
the Planning Commission's recommendation, as modified~ for your
reconsideration.
Pd~COMM~NDATION: Approval of CPA-92-03 as amended in the attach-
ment (copy on file).~'
Mr. Bain asked why this is coming back to this Board. Mr. Tucker said
the Planning Commission felt it had worked diligently on this issue and asked
that the Board reconsider the Planning Commission's recommendations and staff
does not have any problem with this.
Mrs. Humphris said she is confused as to why this Board would receive
something back from the Planning Commission after it has made its decision.
She believes this Board did exactly what it wanted to do. She thinks all six
Board members understood what it was being asked and acted accordingly° She
is not inclined to reconsider the issue. Mr. Martin agreed. Mro Marshall
also agreed.
The consensus of the Board was to let its prior actions stand.
Agenda Item No. 15. Bargamin Suit (ZMA-90-03~ Barclay Development),
discussion Ofo
Mr. St. John said Judge Berry has ruled that the existing R-1 zoning is
unreasonable and void. The Supreme Cou~t has refused to hear an appeal from
the County. The Judge declared the plan proffered for rezoning, by the
applicant, to be a reasonable use of the land. Judge Berry has suspended
execution of that decision to allow the Board an opportunity to rezone the
property. If the Board does not act to rezone~ the property the property will
not be zoned° He does not feel the Board should allow that to happen.
Mr. St. John said the Board has the option to follow staff's recommenda-
tion and approve the proffered rezoning as submitted by the applicant. The
Board can take that action today, without another public hearing.
Mro Sto John said the Board also has the option to rezone the property
to "straight" R-2 which the applicant may take back to court. If the Judge
rules that R-2 and/or the applicant's plan are reasonable~ then the Board, and
not the applicant~ could decide which of the two reasonable categories is
applicable to the property. If the Board decides to proceed with the R-2
zoning, it may want staff to prepare a report on the feasibility and reason-
ableness of R-2. His recommendations is that the Board either approve the
applicant's plan today or to rezone the property to R-2.
Mr. Martin said he feels the Board should approve the plan as originally
recommended.
M.B. 42, Pg. 148
September 2, 1992 (Regular Day Meeting)
(Page 15)
Mr. Perkins said he does not think the plan should be approved. There
was a lot of public opposition to this rezoning request° There is nothing
else in the neighborhood that approaches R-6 zoning. He would like the
applicant to consider R-2 zoning knowing that some units would have to be
dropped from the plan.
Mro St° John said if the Board is considering R-2 zoning, it needs to
direct staff to outline the pros and cons. Density is not the only issue;
there are some proffers that would not be applicable to the R-2 zone.
Mro Perkins asked how soon the Board must make a decision° Mr. St. John
said he thinks the Board has approximately a month to make a decision. Mr.
Perkins then asked that staff report back to the Board on the implications of
rezoning the property to R-2.
Mr. Bain said, as he has stated before, he will support the plan submit-
ted by the applicant~ as proffered.
Mr. Perkins again said he feels the Board needs to take the opportunity
to look at R-2 zoning.
Mr. Martin asked if the Board is required to hold a public hearing to
rezone the property to R-2. Mr° St. John responded "no" because R-2 is lesser
than R-6.
Mr. Bain then offered motion to approve ZMA-90-03 for Barclay Develop-
ment as proffered by the applicant° Mro Martin second the motion.
Mr. Bowerman said he would support the motion.
Mrs. Humphris said she believes the Board needs to take another look at
this application as it relates to R-2o
Mr. Perkins said he feels that to approve this rezoning is a ~'smack i~,
the face" to the Crozet community° The only person in support of the applica-
tion was the developer. He does not think the community is ready for this
much development, nor does he think the community understood the meaning of
medium density in the Comprehensive Plan.
Mr. Cilimberg said staff would be able to provide a comparison of R-2
verses R-6. Staff will not have a plan unless the applicant submits one.
Staff will not be able to see the lot layout for R-2 but will be able to tell
the Board what R-2 allows in terms of the number of lots achievable, set back
requirements, minimum lots sizes, etc. He added that a major difference with
R-2 versus R-6 is traffic generation; the Board is probably looking at
approximately 38 lots, 380 trips versus 510 trips.
Mrs. Humphris asked if the Resource Protection Areas (RPA) ordinance
would apply to the R-2 and what affect {hat would have on the proffers
submitted by the applicant. Mr. St. John said he does not think the RPA
Ordinance overrides the proffer° Newly enacted ordinances cannot be imposed
if they were enacted after an application was brought before the Board. This
ordinance was also enacted after Judge Berry made his decision°
Mr. Cilimberg said it is his understanding that all existing zoning~
including planned proffers, would be reviewed for compliance with the RPA
ordinance if it was site plan related. Mr° St. John said ~yes~~ that is true~
but only if the applicant can achieve what was approved~ then he would have to
comply with the RPA ordinance and any other enacted ordinances.
Mr. Bain said his motion included the following two proffers accepted by
staff:
(1)
There shall be no disturbance of live vegetation within 100 feet of the
streambed running along the back (northerly boundary) of the proposed
development, except to the extent that such disturbance may be necessary
for the installation and/or maintenance of stormwater and/or wastewater
lines. The substance of this condition will be reflected in deed
restrictions binding the affected lots; and
(2)
Development of the site will be substantially as shown on a schematic
site plan by Dewberry & Davis, dated 2/19/90, revised 3/27/90~ previous-
ly field with the Department of Planning and Community Development~
subject to the approval of appropriate agencies of Albemarle County for
compliance with the Subdivision Ordinance at the time of subdivision
review.
Mr. Perkins said he would like staff to report back on the implications
of rezoning the property to R-2. That is why he asked Mr. St. John if the
Board had enough time to do this. He does not see the urgency of approving
this plan.
M.B. 42, Pg. 149
September 2, 1992 (Regular Day Meeting)
(Page 16)
Mr. Marshall said he was not a member of the Board when this request was
first discussed. This property lies in Mr. Perkins district and since Mr.
Perkins indicated there was a lot of public opposition, he cannot vote against
a man who knows his own district.
Mr. Perkins said there is no other development near this property with
this density.
Mr. Cilimberg said staff will contact the applicant to see if any
additional information on a plan related to R-2 can be obtained and any
thoughts the applicant has about the plan.
Mr. Martin called the question. Roll was immediately called on the
question which carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
Roll was then Called on the motion to approve ZMA-90-03, as proffered,
and recommended by the Planning Commission, which failed by the following
recorded vote:
AYES: Messrs. Martin, Bain and Bowerman.
NAYS: Mrs. Humphris, Mr~ Marshall and Mr. Perkins.
Mr. Perkins then offered motion to defer ZMA-90-03 until October 7~ 1992
and request staff to report back on the implications of rezoning the property
to R-2. Also, staff to ask the applicant if he/she is willing to consider R-2
zoning for the property knowing that some units will need to be dropped from
the Plan. Mr. Marshall seconded the motion.
There being no further discussion, roll was called and the motion
carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins~ Bain and Bowerman.
NAYS: None.
Agenda Item No. 16. Strategic Plan - Information Services.
Mr. Tucker gave the following staff report:
"BACKGROUND: In order to understand the direction of the County's
Information Services Department, the Board requested that staff
prepare a summary to be reviewed by a committee made up of Mr.
Bowerman and Mr. Bain. This report is intended, in very general
terms, to outline the direction and focus of technology-related
issues facing General Government and Schools and the degree of
interaction between the two.
The Board's committee has reviewed two drafts of the report and is
forwarding this final report to the full Board for its review.
As part of the FY '93-95 initiatives, staff has provided a sepa-
rate report on the status of the Development Tracking System (DTS)
with more detail regarding the implementation of this system soft-
ware being developed in-house.
RECOMMENDATION: Staff recommends that the Board accept the report
(copy on file) as presented."
Mr. Martin made motion, seconded by Nfo Marshall~ to accept the Report
on Technology Plans for FY '93 through FY '95.
There being no further discussion, roll was called and the motion
carried by the following recorded vote=
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
Agenda Item No. 17. Policy for Board and commission Appointments.
Mr. Tucker gave the following staff report:
"BACKGROUND: A policy for appointing members of Boards and
Commissions was adopted by the Board of Supervisors in 1984o The
policy was implemented to help Board members and staff~ as well as
the public~ have some understanding and control over the enormous-
ly time consuming, yet rewarding, process of keeping community
volunteers actively serving on over sixty Boards and Commissions.
M.B. 42, Pg. 150
September 2~ 1992 (Regular Day Meeting)
(Page 17)
Although the policy included a recommendation that it be readopted
in the off-election years, this has never been done.
DISCUSSION~ The attached chart (copy on file) attempts to show
the appointment process described in the 1984 policy. As you can
see on the left side, magisterial appointments do not require an
advertisement~ an application or an interview~ but simply a
recommendation by the Supervisor of that district for appointmento
The policy for appointing a magisterial representative on the
School Board follows the same procedure except for the addition of
the advertisement and public hearing required by State laWo
On the right side, the appointment process for at-large members
requires that the vacancy be advertised, applications taken and
distributed to all Board members, and interviews held prior to a
recommendation for appointment. As you can see on the chart~ this
process can be quite lengthy (as long as 90 days) depending on the
Board meeting schedule.
The policy adopted in 1984 for at-large members attempted to
streamline the process by advertising upcoming vacancies en masse
two times a year on April 15 and November 15~ depending on the
ending date of the aPPointment. The Board office has tried to
follow this advertising procedure~ although with the increasing
number of Boards and Commissions and changing Board schedules~ it
has been difficult for them to always have the interviews and
appointments scheduled within the designated timeframee Incumbent
board/commission appointees are allowed to serve two consecutive
terms on a Board without the position being re-advertised~ unless
the Chairman of that Board feels there is sufficient reason not to
reappoint that individual.
The major problems with the current policy seem to be three fold:
1) the policy has not been reviewed bi-annually as recommended
and, therefore, may not meet current needs or time constraints of
Board members or the public; 2) the varying procedures followed by
individual Board members for magisterial appointments~ albeit
within policy guidelines~ have been confusing to the public and
possibly to new Board members; and 3) the policy has not been con-
sistently followed by different Boards.
To address these issues, while attempting to maintain a policy
that is flexible for the Supervisors, as well as fair and under-
standable to the public, staff recommends that the Board review
and revise the current policy based on the following suggestions:
Revise current policy for magisterial appointments
making it similar to the current at-large selection
process. This would require advertising the vacancy,
taking applications, and interviewing selected candi-
dates prior to a Supervisor's recommendation for
appointment to the full Board. This would include the
selection of magisterial School Board and Planning
Commission members.
If policy is revised, Board members will need to
stipulate whether all applications for magisterial
appointments are to be distributed to the full Boarde
Update or review policy in January of the off-election
year at the beginning of the term for new Board mem-
bers~ so the policy more accurately reflects needs and
time constraints of current Board members.
Include brief summary of appointment process with the
application form so applicants are fully aware of the
mechanics and time lines of the process.
Include a description of the responsibilities for the
position with the application form so applicants are
fully aware of the requirements and commitments of the
position before they applyo
Update list of vacancies to be advertised in the April
and November display ads. Based on this schedule,
provide a time line of appointment deadlines and
schedule on future agendas.
Advertise April and November, as well as mid-year
vacancies, through radio and television public service
announcements."
M.B. 42, Pg. 151
September 2, 1992 (Regular Day Meeting)
(Page 18)
Mr. Martin said he does not think a major revision needs to be done to
the current policy. To alleviate confusion, he thinks applicants should be
sent a copy of the procedures, a letter acknowledging the application and then
a letter to the candidates who were not selected for appointment. Mr.
Marshall concurred.
Mrs. Humphris said she likes the suggestions recommended by staff and
likes the idea that magisterial appointments be advertised the same as at-
large positions. The only way this Board can serve the public is through
communication. These appointments are important and she feels the Board owes
it to the public to advertise the vacancies. Mr. Bain concurred, but said he
is concerned about advertising for all magisterial positions°
Mr. Martin said he thinks that adopting a procedure will help solve the
problem, but an individual Supervisor cannot be forced to make an appointment,
so he feels this should be left out of the procedure.
Mr. Bain suggested that the policy include a provision that a position
would not have to be readvertised if in less than one year from the last
appointment~ a qualified person who previously applied was still interested.
Mro Tucker suggested staff revise the policy to include suggestions made
by the Board and bring it back for Board review on October 7~ 1992~ The Board
concurred.
Agenda Item No. 18. Earlysville Forest Park Committee, Discussion of.
Mr. Tucker gave the following staff report:
"BACKGROUND: The County presently owns 8°56 acres of park proper-
ty near Earlysville Forest. There appears to be considerable
interest by local residents to develop a plan for this property's
use, as well as several offers to provide labor to assist in its
cleanup. Money has been appropriated for design of a master plan,
survey work and other related costs.
DISCUSSION: Staff is requesting that the Board of Supervisors
give approval to develop a master plan for the site to be brought
back to the Board for approval.
RECOMMENDATION: Staff recommends'that a committee made up of the
Board member and Planning Commissioner from the White Hall Dis-
trict be appointed, as well as Dr. Andrew MacFarlan, Mr. Stan
Tatum, Mro Patrick Mullaney, and Ms. Marcia Joseph. This Com-
mittee's purpose would be similar to the process used to develop
the Whitewood Road Committee, in that a master plan would be
developed and proposed that would involve a great deal of communi-
ty input into the final product."
Mr. Bain offered motion, seconded by Mr. Perkins, to approve the
Earlysville Forest Committee as recommended by staff.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall~ Martin, Perkins, Bain and Bowerman.
NAYS: None.
Agenda Item No. 19. Public Information Options.
Mr. Tucker gave the following staff report:
"BACKGROU~D~ In response to the Board's request, the attached
report (copy on file) provides a very brief summary of some of the
options available to Albemarle County in developing a more effec-
tive means of communicating with the public. The options range
from small projects that can be undertaken with minimal cost and
staff time to the optimal establishment of an information office.
DISCUSSION: The report lists specific options the County could
pursue to either initiate or improve upon communication to the
public. Any costs associated with the options have been noted.
The options are divided into the following sections:
1) Direct information to the public through newsletters, bro-
chures, announcements~ distributing agendas~ town meetings~
citizen surveys and a speaker's bureau~
2) Public information through the media~ ie. newspapers~ radio and
television;
M.B. Pg. 152
September 2, 1992 (Regular Day Meeting)
(Page 19)
3) Creating a public information office.
R~CO~4~DATION: It is clear from the information gathered for
this report that as the role and size of Albemarle County becomes
larger and more complex and as ci{izens demand greater participa-
tion in public-sector decisions~ opening up communication between
citizens and public officials is and will continue to be a major
and a justified concern. Although communication issues or prob-
lems will continue to resurface until an effective public informa-
tion program is in place, this report does not conclude with any
specific recommendations, but simply offers options for the
Board's consideration. With further guidance from the Board,
staff will develop more specific implementation guidelines or
procedures for any of the options outlined in this report.""
Mr. Bain offered motion, seconded by Mr. Martin, to defer action on this
item to September 9, 1992.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None°
Agenda Item No. 21. FY ~93-94 Budget Priorities°
Mr. Tucker gave the following staff report:
"BACKGROUND: The topic of FY '93-94 Budget Priorities is being
brought to you for discussion at this time in order to provide
some guidance to staff in the upcoming budget process.
DISCUSSION: As some of you may remember, the idea or concept that
the Board might wish to set budget priorities or goals prior to
the development and finalization of the County Executivefs budget
in January has been discussed on previous occasions, although no
consensus has been reached on the Board's need or desire to do
this.
Similar in concept to setting out a strategic plan for County
goals and objectives, identifying program priorities early on in
the budget process would insure that Board concerns are addressed
in the yearly budget preparation. This goal-setting process is
not intended to set expenditure or revenue limits or guidelines~
but only pertains to the discussion and setting of priorities for
department and community programs and concerns.
Second to staff's concern that the Board may want to discuss this
is that the public may also wish to have earlier input into budget
priorities before the County Executive's budget is presented to
the Board in March. To provide this opportunity for public input~
the public hearing normally scheduled in March for the County
Executive's recommended budget could be scheduled at the beginning
of the budget process in November.
In addition, the Board may also wish to discuss the fiscal guide-
lines for the FY '93-94 budget. Such guidelines have been provid-
ed by the Audit Committee in the past°
R~CO~4~DATION~ If the Board is interested in looking at program
priorities for the next budget year, staff will develop some
options and recommendations for Board discussion at the October
meeting. If the Board is also interested in moving the first
public hearing on the budget back from March to November in order
to get public input on program priorities before the recommended
budget is completed, staff will begin to develop the budget
schedule with that in mind."
Mr. Bain offered motion, seconded by Mr. Martin, to defer action on this
item to September 9, 1992o
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall~ Martin, Perkins, Bain and Bowerman.
NAYS: None.
Agenda Item No. 20. VPSA Bond Issue Resolution.
Mr. Tucker gave the following staff report:
M.B. 42, Pg. 153
september 2, 1992 (Regular Day Meeting)
(Page 20)
"BACKGROUND: The resolution will set into motion the process necessary
to borrow $1,710,000 from the Virginia Public School Authority (VPSA)
for projects already approved in the 1992-93 Capital Improvements Plan
(CIP) budget° An additional $1,173,047 is included to move the remain-
der of the work planned at Broadus Wood Elementary School for 1993-94
into the 1992-93 year in order to take advantage of some contractor
savings and to make several portable classrooms available for other
sites. This will eliminate the need to purchase additional classrooms.
The additional debt service payment (interest only) due in June, 1993,
will amount to approximately $40,000 which can be covered in the current
year's budget from the fund balance° Currently, bond interest rates are
still very attractive with an anticipated rate of 6°5 to 7 percent. The
acceleration of this project will allow a completion of Augusts 1993,
rather than during the school year as previously planned (December,
1993)o
R~CO~NDATION: Staff recommends that the attached resolution be
adopted (copy on file)o'~
Mr. Bain offered motion, seconded.by Mrs Humphris, to adopt a resolution
ratifying an application made to the Virginia Public School Authority for a
loan in an approximate amount of $2,885,000, as set out below.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs° Humphris, Messrs. Marshall, Martin, Perkins~ Bain and Bowerman.
NAYS: None.
RESOLUTION RATIFYING AN APPLICATION MADE TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY FOR A LOAN IN AN
APPROXIMATE A~OUNT OF $2,885~000
W~EREAS, the Board of Supervisors (the ~'Board") of Albemarle
County, Virginia (the "County), in collaboration with the County
School Board has determined that it is necessary and desirable for
the County to undertake capital improvements for its public
schools;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE
COUNTY, VIRGINIA:
1o The Board ratified the filing of an application by the
County Executive and the county School Board to the Virginia
Public School Authority for a loan to the County in an approximate
amount of $2,885,000 to finance c~pital projects for public
schools.
2. This resolution shall take effect immediately.
Agenda Item No. 22a. Appropriation: Federal Day Care Pass-Through Fund.
Mr. Tucker gave the following staff report:
"BACKGROUND: Attached is an appropriation form authorizing the
County to administer funds in the amount of $259~934 for the
Federal Day Care Pass-Through Fund, for which the County will be
the fiscal agent (copy on file)o
You may remember that with your approval~ an administrative
support agreement was signed in June, 1992, which authorized the
County, the City of Charlottesville and the United Way Child-Care
Scholarship Program to join together in order to pull down match-
ing federal day-care monies for child-care scholarships. Under
this agreement, the County's contribution of $23,450 to United
Way, the City's contribution of $65,105 to United Way and United
Way's own funds of $41,412 were pooled together to create a total
fund of $129,967. This fund is then matched by $129,967 in
federal dollars for a total fund of $259,934 for fee-based child-
care.
As fiscal agent for the total fund, the County needs to appropri-
ate the total funded amount of $259,934. All revenues from other
sources~ i.e.~ United Way~ the City and the Federal Government
will be collected by the County in order to reimburse United Way
for all child-care scholarship expenses. The only County revenue
in the Pass-Through fund is $23,450, which reflects the County's
prior appropriation to United Way in the FY '92-93 operating
budget.
M.B. 42, Pg. 154
September 2, 1992 (Regular Day Meeting)
(Page 21)
RECO~DATION: Staff recommends the appropriation of $259,934 as
fiscal agent for the Federal Day-Care Pass-Through Fund."
Mr. Martin made motion, seconded by Mr. Bain, to adopt the following
resolution of appropriation authorizing the County to administer funds in the
amount of $259,934 for the Federal Pass-Through Day Care Program, with the
County acting as fiscal agent. (Form #920016)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Marshall, Martin, Perkins~ Bain and Bowerman.
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920016
Day Care
Funding of Joint United Way, County and City Day Care Program.
EXPENDITURE
COST CENTER/CATEGORY
1155053110390055
1155053110390056
1155053110567910
DESCRIPTION AMOUNT
ADMIN. FEE-ALB. COUNTY
ADMIN. FEE-UNITED WAY
UNITED WAY DAY CARE GRANT
$ 5,199.00
33,791.00
220,944.00
TOTAL $ 259~934o00
REVENUE
2155033501160502
2155033501160503
2155033501160525
2155033501330014
DESCRIPTION
CITY OF CH'VILLE
COUNTY OF ALBEMARLE
UNITED WAY MATCHING FUNDS
PASS THRU GRANT
AMOUNT
65e105.00
23,450.00
41v412.00
129,967.00
TOTAL $ 259~934.00
Agenda Item No. 22b. Appropriation: Virginia Commission for the Arts
Local Government Challenge Grant.
Mr. Tucker gave the following staff report:
"BACKGROUND: Attached for your approval is an appropriation form
allocating $1000 to the Piedmont Council for the Arts and $1000 to
the Virginia Discovery Museum (copy on file). This additional
appropriation, which supplements the County's local contribution
to these two art organizations, is in response to a $2000 Local
Government Challenge Grant awarded to the County from the Virginia
Commission for the Arts. Since receipt of the first grant in FY
· 88-89, the funds have been evenly divided between these two local
art groups.
Although the County did not anticipate receiving any FY '93 grant
funds from the Virginia Commission for the Arts due to the State
revenue shortfall, and did not, therefore, budget these additional
funds as an expenditure, projected revenues of $2000 were inad-
vertently budgeted as revenues. Thereforee as you can see on the
appropriation form, the additional $2000 to balance the expendi-
ture side must come from the General Fund Balance.
RECOMMENDATION: Approve appropriation request of $2,000 Local
Government Challenge Grant for the Piedmont Council of the Arts
and the Virginia Discovery Museum."
Mr. Bain made motion, seconded by Mr. Martin, to adopt the following
resolution of appropriation in the amount of $2,000 to reflect a Virginia
Commission for the Arts Local Government Challenge Grant received for Piedmont
Council of the Arts and the Virginia Discovery Museum. (Form #920008)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins~ Bain and Bowerman.
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920008
General
Virginia Discovery Museum and Piedmont Council for the Arts.
M.B. 42, Pg. 155
September 2, 1992 (Regular Day Meeting)
(Page 22)
EXPENDITURE
COST CENTER/CATEGORY
1100079000560401
1100079000560410
DESCRIPTION
VA. DISCOVERY MUSEUM
PIED. COUNCIL OF THE ARTS
AMOUNT
$ 1,000.00
1,000.00
TOTAL $ 2,000.00
REVENUE
DESCRIPTION AMOUNT
2100051000510100
GENERAL ~'UND BALANCE
$ 2,000.0u
TOTAL $ 2,000.00
Agenda Item No. 22c. Appropriation: Virginia Commission for the Arts
Grant for Stony Point Elementary School.
Mr. Tucker said this grant is designed to center upon activities that
will facilitate student appreciation of the arts and development of a variety
of forms of self-expression that relate arts to cognitive, emotional and
psychomotor growth. In addition to the grant funding, Stony Point has
committed $1289 from their operating budget, $1500 has been committed from the
Central Office Instruction Fund and the Stony Point PTO will contribute $500°
The objective of this project is to promote a positive attitude towards
theatrical arts as a way of communication and to share these processes and
projects with the community.
Mr. Martin made motion, seconded by Mr. Bain, to adopt the following
resolution of appropriation in the amount of $3290 to reflect a Virginia
Commission for the Arts Grant received for Stony Point Elementary School.
(Form #920010)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs° Humphris~ Messrs. Marshall, Martin~ Perkins, Bain and Bowerman.
'S: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920010
School
Virginia Commission for the Arts Grant for Stony Point School.
EXPENDITURE
COST CENTER/CATEGORY
1221161101312500
DESCRIPTION AMOUNT
PROF SERVICES-INSTRUCTIONAL $ 3,290e0u
TOTAL $ 3~290.00
REVENUE DESCRIPTION AMOUNT
2200024000240424
VA COMM ARTS GT #93-0242 $ 3,290.00
TOTAL $ 3,290.00
Agenda Item No. 22d. Appropriation: Special Education Preschool
Program.
Mr. Tucker said this grant is for $72,490 to continue the Special
Education Preschool Program in conjunction with the Westminster Child Care
Center and the University of Virginia Curry School. The goal is to continue
quality preschool programming at Woodbrook and Murray Elementary Schools for
special need students°
Mr. Bain asked if this request is to fund one teacher for both loca-
tions, and if so, whether overtime is included. Mr. Tucker said he is only
aware of funding for one teacher. Mr. Bain thought it was too much money for
one teacher.
Mrs. Humphris asked what the amount is for private pupil tuition. Mr.
Tucker said he would have to get that ififormation.
Mr. Bain made motion, seconded by Mrs. Humphris, to defer action on this
request for an appropriation to September 9, 1992 to get further information.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris~ Messrs. Marshall~ Martin~ Perkins~ Bain and Bowerman.
NAYS: None°
Agenda Item No. 22e. Appropriation: Capital Improvements Program
Transfer - Broadus Wood.
M.B. 42, Pg. 156
September 2, 1992 (Regular Day Meeting)
(Page 23)
Agenda Item No. 22e. Appropriation: Capital Improvements Program
Transfer - Broadus Wood.
Mr. Tuckers said this is a result of bids for the Broadus Wood Project
exceeding the available construction funds. Additionally, $94,000 (5 percent)
will be required for construction contingency which creates a budget shortage
of $243,612. The project has been "Value Engineered" to reduce the original
bid price by $51,092. After auditing existing and completed projects, it has
been determined that funds are available from Brownsville masonry repairs-
Sl0,000; Fire Alarm Replacement-S37,520; and Agnor-Hurt Elementary-$145~000
which totals $192,520. Mr. Tucker said the contractor has offered a reduction
of $5,300 to accelerate the project by four montks with a new completion date
of August 20, 1993. In addition to reducing the project costs, the advanced
schedule would be a great advantage to the School Division, as four mobile
classrooms will be available to utilize at other locations during the 1993-94
school year, with a potential savings of $120,000 should the schools be
required to purchase four additional units.
Mr. Bain made motion, seconded by Mrs. Humphris, to adopt the following
tion of appropriation transferring $1,173,047 additional funding to the
Broadus Wood construction project. (Form #920018)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs Marshall~ Martin, Perkins, Bain and Bowerman.
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920018
Capital
Additional Funding for Broadus Wood Construction Project.
EXPENDITURE
COST CENTER/CATEGORY
DESCRIPTION AMOUNT
1900060201800605
1900060201999999
1900060100950089
1900060202800902
1900060215999999
BROADUS WOOD-CONSTRUCTION
BROADUS WOOD-CONTINGENCY
FIRE ALARM UPGRADE
BROWNSVILLE-MASONRY
AGNOR HURT-CONTINGENCY
$1e271,567.00
94~000.00
(37,502.00)
(10,000.00)
(145,000.00)
TOTAL $1,173,047.00
REVENUE
DESCRIPTION
AMOUNT
2900041000410500
LOAD PROCEEDS
$1~173,047.00
TOTAL
$1~173~047.00
Agenda Item No. 22f. Shelter for Help in Emergency.
Mr. Tucker gave the following staff report:
"BACKGROUND: During FY '92-93 budget work sessions, an additional
$6415 was approved for the Shelter for Help in Emergency (SHE) to
fund the County's share of a new staff position, the Shelter
Manager. These funds were not appropriated to the Shelter at that
time~ but were placed in the Board's account contingent on the
City's funding for the position.
DISCUSSION: During final work sessions, the City of Charlottes-
ville awarded the Shelter an increase of $6200 over the City
Manager's recommended 3 percent increase, with no stipulation as
to how the additional money was to be spent. The Shelter intends
to use Charlottesville's supplemental funds~ plus increased fund-
raising monies, to fund the position.
RECOMMENDATION: Since stipulations of the budget allocation have
been met, staff recommends the transfer of $6415 from the Board's
contingency account to the Shelter for Help in Emergency for the
new Shelter Manager positiono"~
Mro Martin made motion, seconded by Mrs. Humphris, to adopt the follow-
ing resolution of appropriation transferring $6415 from the Board's contingen-
cy to the Shelter for Help in Emergency for the new Shelter Manager position.
(Form #920017)
Roll was called and the motion carried by the following recorded vote:
AYES:' Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
M.B. 42, Pg. 157
September 2, 1992 (Regular Day Meeting)
(Page 24)
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920017
General
Funding for Shelter for Help in Emergency.
EXPENDITURE
COST CENTER/CATEGORY
1100059000566600
1100011010999999
DESCRIPTION
AMOUNT
SHELTER FOR HELP IN EMERGENCY $
BOS-CONTINGENCY
6~415.00
(6,415.00)
TOTAL $ 0.00
REVENUE
DESCRIPTION AMOUNT
$ 0.0u
TOTAL $ 0.00
Agenda Item No. 22g. EMS Recruitment and Retention Mini Grant.
Mr. Tucker said this appropriatioh is for funds for the 1992/93 Emergen-
cy Medical Services (EMS) Recruitment and Retention Mini-Grant. The funds
will be used to purchase brochures, inserts, posters, slide materials, VCR
tapes, display board, print advertising, audio tapes and interest forms. The
Grant is from the Virginia Department of Health, Division of Emergency Medical
Services. There is no required local match.
Mr. Perkins made motion, seconded by Mr. Bain, to adopt the following
resolution of appropriation in the amount of $4840 for an EMS Recruitment and
Retention Mini Grant. (Form #920009)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins~ Bain and Bowerman..
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920009
Grants
EMS Recruitment and Retention Mini Grant.
EXPENDITURE
COST CENTER/CATEGORY
1550510503500000
1155051050360000
1155051050600100
DESCRIPTION
PRINTING & BINDING
ADVERTISING
OFFICE SUPPLIES.
AMOUNT
REVENUE
1~341.4u
1,500.00
1,998.60
2155024000240425
TOTAL $ 4,840.00
DESCRIPTION
CATEGORICAL AID-STATE
TOTAL $
AMOUNT
4,840.00
4,840.00
Agenda Item No. 22h. FY '91-92 Year End Adjustments.
Mr. Tucker said this appropriation is being requested from the General
Fund for departments or projects that incurred over-expenditures in FY '91-92.
Mr. Bain made motion, seconded by Mr. Martin, to adopt the following
resolution of appropriation in the amount of $48,100 to reflect FY ~91-92 year
end adjustments for over expenditures from the General Fund. (Form #910060)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1991/92
910060
General
FY '91-92 Year End Adjustments for Over Expenditures.
EXPENDITURE
COST CENTER/CATEGORY
1100012030
1100021010
1100021060
1100022010
DESCRIPTION
PERSONNEL
CIRCUIT COURT
CLERK OF COURT
COMMONWEALTH ATTORNEY
AMOUNT
$ 8~300.0U
1,000.00
49300.00
4,000.00
M.B. 42, Pg. 158
September 2, 1992 (Regular Day Meeting)
(Page 25)
1100031020
1100059000563000
1100081030
1100082030
1100092010
1100043000
SHERIFF
DISTRICT HOME
REDEVELOPMENT & HOUSING
SOIL & WATER
REFUNDS
STAFF SERVICES
4,200.00
1,100.00
1,100.00
3,300.00
25~000.00
(4,200.00)
TOTAL $ 48,100.00
REVENUE
2100051000510100
DESCRIPTION AMOUNT
FUND BALANCE $ 48,100.0U
TOTAL $ 48,100.00
Mr. Tucker said this appropriation is being requested from the Capital
Fund for departments or projects that incurred over-expenditures in FY '91-92.
Mr. Bain made motion, seconded by Mr. Martin, to adopt the following
resolution of appropriation in the amount of $23,377.88 to reflect FY ~91-92
year end adjustments for over expenditures from the Capital Fund. (Form
#910061)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins~ Bain and Bowerman.
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1991/92
910061
Capital
FY '91-92 Year End Adjustments for Over Expenditures.
EXPENDITURE
COST CENTER/CATEGORY
DESCRIPTION AMOUNT
1900060203800650
1900060211800200
1900060213312300
1900060214580000
CONSTRUCTION CROZET ELEM
FURN & FIXTURES 'STONY POINT
PROF SER-ARCHITECTUAL YANCEY ELEM
MISC EXP CALE ELEM
$ 2~440o43
3,296.45
694.00
16,947.00
TOTAL $ 23~377.88
REVENUE DESCRIPTION AMOUNT
2900051000510100 FUND BALANCE $ 23,377.88
TOTAL $ 23,377.88
Agenda Item No. 22i. Appropriation: FY ~91-92 Reappropriations.
(Mr. St. John left the meeting at 5:08 p.m.)
Mr. Tucker said this is a request for a reappropriation from the General
Fund for items or projects budgeted in FY '91-92 which had not been purchased,
paid for or completed as of June 30e 1992.
Mr. Bain made motion, seconded by Mrs. Humphris, to adopt the following
resolution of appropriation in the amount of $234,212.14 for reappropriations
from FY '91-92 from the General Fund. (Form #920013)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall,.Martin, Perkins, Bain and Bowerman.
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920013
General
Reappropriation from FY ~91-92.
EXPENDITURE
COST CENTER/CATEGORY
DESCRIPTION
1100012010350001 ANNUAL REPORT CO EXEC
1100012010800700 ADP EQUIP CO EXEC
1100012140350000 PRINTING FINANCE
1100012140800700 ADP EQUIP FINANCE
1100013020520100 POSTAL SERVICES ELECTIONS
1100021020800200 FURN & FIXTURES GEN DIST CT
1100031013120310 OVERTIME/SPEC EVENTS POLICE
1100031013601100 UNIFORMS POLICE
1100031013800100 MACH & EQUIP POLICE
AMOUNT
3,500.0U
2,500.00
500.00
16,000.00
950.00
1~900.00
50,000.00
4,600.00
4~300.00
M.B. 42, Pg. 159
September 2, 1992 (Regular Day Meeting)
(Page 26)
1100031013800101 MACH & EQUIP-REPLACE POLICE
1100031040950054 E911 IMPLEMENTATION JT DISPATCH
1100034000800100 MACH & EQUIP INSPECTIONS
1100034000800300 COMM EQUIP INSPECTIONS
1100041000312700 PROF SER-CONSULTANTS ENGINEERING
1100041000331901 MAINT-DETENTION BASN ENGINEERING
1100041000550400 TRAVEL-EDUC ENGINEERING
1100041000800200 FURN & FIXTURES ENGINEERING
1100042040390001
1100042040390011
1100042040510430
1100043000331200
1100043000332100
1100043000332200
1100043000800100
1100043000800201
KEENE LANDFILL SOLID WASTE
RECYCLING SOLID WASTE
TIPPING FEES SOLID WASTE
R&M-BUILDINGS STAFF SER
MAINT CONTRACT-EQUIP STAFF SER
MAINT CONTRACT-BLDG STAFF SER
MAC & EQUIP STAFF SER
FURN & FIX-REPLACE STAFF SER
1100053012800200 FURN & FIXTURES
1100053013800201
1100071000130000
1100071000210000
1100071011580411
1100081010130000
1100081010312700
1100081010312701
1100081010800201
1100081040800700
1100083000800700
VPA
FURN & FIX-REPLACE VPA
PART-TIME WAGES PARKS
FICA PARKS
ADA COMPLIANCE PARKS
PART-TIME WAGES PLANNING
CONSULTANTS PLANNING
D/P CONSULTANTS PLANNING
FURN & FIX-REPLACE PLANNING
ADP EQUIP ZONING
ADP EQUIP VPI
800.00
3,474.30
10,200.00
1,100o00
5,000.00
1,893.30
1,250.00
2,300.00
28,929.30
2,437.60
4,252.64
19,050.00
800.00
8,800.00
25~000.00
7~000.00
500000
500000
2~475.00
190.00
5,000.00
3,140.00
2,520.00
5,000.00
850.00
4,000.00
3e500.00
TOTAL $234,212.14
REVENUE DESCRIPTION AMOUNT
2100051000510100 FUND BALANCE $234,212o14
TOTAL $234,212.14
Mr. Tucker said this is a request for a reappropriation from the capital
Improvement Fund for items or projects budgeted in FY '91-92 which had not
been purchased, paid for or completed as of June 30, 1992.
Mr. Bain made motion, seconded by Mr. Martin, to adopt the following
resolution of appropriation in the amount of $8,955,876.42 for reappropria-
tions from FY '91-92 from the Capital Fund. (Form #920014)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920014
Capital
Reappropriation from FY '41-92.
EXPENDITURE
COST CENTER/CATEGORY
1900012200800700
1900021050331000
1900031040312703
1900031040312705
1900031040950085
1900033020700002
1900041000800960
1900041000800961
1900041000800962
1900041000800963
1900041000800964
1900041000950011
1900041000950035
1900041000950037
1900041000950039
1900041000950059
1900041000950072
1900041000950073
1900041020950032
1900041020950036
1900041020950051
1900041020950065
1900041020950081
1900041020950082
1900043100800301
1900043100800901
DESCRIPTION
ADP EQUIPMENT INFO SERVICE
REPAIRS & MAINTEN JUV COURT
E-911 LOCATOR SYS JOINT DISP
E-911 STREET SIGNS JOINT DISP
E-911 JOINT-CITY/CO JOINT DISP
REGIONAL JAIL CORRECTIONS
STREET LIGHTS ENGINEERING
ST LTS HYDR/COMMON ENGINEERING
ST LTS HYDR/GEORGETN ENGINEERING
ST LTS-WHITEWD/GEORG ENGINEERING
ST LTS-GEORGTN/COMMN ENGINEERING
HYDRAULIC RD SIDEWK ENGINEERING
N BERKSHIRE RD ENGINEERING
KEENE TRANSFER STATN ENGINEERING
MEADOWCREEK PARKWY
KEENE LANDFILL CLOS
PARK RD EXTENTION
SIDEWALK-FIFTH ST
PEYTON DRIVE
BERKMARDR EXT
AVON ST RT 20 CONN
COMMONWEALTH DR
REVENUE SHARING-RDS
TIMBERWOOD PKWAY
COMMUN EQUIP-REPL
BLDG RENOVATIONS
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
STREET IMP
STREET IMP
STREET IMP
STREET IMP
STREET IMP
STREET IMP
COUNTY OFF
COUNTY OFF
AMOUNT
75~200.40
7,705.83
118,763.00
100,349.65
862,477.75
144,449o19
40,000.00
16,000.00
16,000.00
12,000.00
16,000.00
33,211.39
3,800.00
221,836.92
70,346.38
1,989,349.32
41,000.00
78,000.00
25,000.00
9660473o91
70,700°00
252,071.02
29,800.00
75~000.00
1~290.69
103~305.t2
M.B. 42, Pg. 160
September 2, 1992
(Page 27)
1900051020800901
1900060100800675
1900060100950042
1900060201312350
1900060201580000
1900060201800605
1900060201800950
1900060202312400
1900060202800673
1900060202800902
1900060203800650
1900060205312300
1900060205800650
1900060210800902
1900060210800901
1900060212800901
1900060215312300
1900060215312365
1900060215580000
1900060215800200
1900060215800605
1900060215800670
1900060215999999
1900060216312350
1900060216580000
1900060216800200
1900060216999999
1900060251312300
1900060251800901
1900060251999999
1900060255312350
1900060301312350
1900060301312375
1900060301390005
1900060301580000
1900060301800200
1900060301800670
1900060301800901
1900060301800903
1900060301999999
1900060303800660
1900060303800903
1900071000950003
1900071000950004
1900071000950009
1900071000950010
1900071000950018
1900071000950027
1900071000950047
1900071000950074
1900071000950075
1900071000950077
1900071000950078
1900071000950080
1900071000950084
1900071002312400
1900071002800650
1900071002800680
1900073020312350
1900073020950040
1900073020950062
1900073020950076
REVENUE
(Regular Day Meeting)
BLDG RENOVATIONS
PAVING
UNDERGROUND TANKS
PLANNING SVCS
MISC EXPENSES
CONSTRUCTION
ROAD IMPROVEMENTS
PROF SER ENGINEER
HVAC IMPROVEMENTS
ROOF/MASONRY REPAIRS
CONSTRUCTION
PROF SERARCHITECT
BUILDINGS-CONSTRUCTN
ROOF/MASONRY REPAIRS
BLDG-RENOVATIONS
BLDGRENOVATIONS
PROF SERARCHITECT
PROJECT COORDINATION
MISC EXPENSES
FURNITURE & FIX
CONSTRUCTION
UTILITIES-NEW
CONTINGENCY FUNDS
PLANNING SERVICES
MISC EXPENSES
FURNITURE & FIX
CONTINGENCY FUNDS
PROF SER-ARCHITECT
BLDG RENOVATIONS
CONTINGENCY FUNDS
PLANNING SERVICES
PLANNING SERVICES
CONCRETE/STEEL TEST
RELOCAT'G FURN/EQUIP
MISC EXPENSES
FURN & FIXTURES
UTILITIES-NEW
BLDG RENOVATIONS
ASBESTOS REMOVAL
CONTINGENCY FUNDS
BLDG ALTERATIONS
ASBESTOS REMOVAL
CROZET PARK IMPROV
MINT SPRINGS VALLEY
SCOTTSV COMM CENTER
CHRIS GREENE LAKE
WHITEWOOD ROAD
GREENWOOD COMM CENT
BEAVER CREEK PARK
RECREATN FACILITIES
RIVANNA-5 SENSES TRL
EARLYSVILLE COMM PK
CHRIS GR-ENT BOOTH
P&R-SWIM AREA IMPROV
MURRAY ELEM-REC
PROF SER ENGINEERING
BLDGS-CONSTRUCTION
CONSTRUCT-ACCESS RD
PLANNING SERVICES
GORDON AVE LIBRARY
LIBRARY RENOVATIONS
NORTH BRANCH LIBRARY
HEALTH DEPT
SCHOOL BOARD
SCHOOL BOARD
BROADUS WOOD
BROADUS WOOD
BROADUS WOOD
BROADUS WOOD
BROWNSVILLE
BROWNSVILLE
BROWNSVILLE
CROZET
HOLLYMEAD
HOLLYMEAD
STONE ROBINSON
STONE ROBINSON
WOOD BROOK
AGNOR-HURT
AGNOR-HURT
AGNOR-HURT
AGNOR-HURT
AGNOR-HURT
AGNOR-HURT
AGNOR-HURT
V L MURRAY
V L MURRAY
V L MURRAY
V L MURRAY
BURLEY MIDDLE
BURLEY MIDDLE
BURLEY MIDDLE
URBAN AREA
ALBEMARLE
ALBEMARLE
ALBEMARLE
ALBEMARLE
ALBEMARLE
ALBEMARLE
ALBEMARLE
ALBEMARLE
ALBEMARLE
MURRAY EDUC
MURRAY EDUC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
RIVANNA PARK
RIVANNA PARK
RIVANNA PARK
LIBRARIES
LIBRARIES
LIBRARIES
LIBRARIES
TOTAL
DESCRIPTION
21,000.00
4,882.35
122,386.17
660.26
4,257.00
209,173.14
119,461.00
1,567.50
13,659.23
10,000.00
5,000.00
5,600.00
25,700.00
737.00
18,135.01
2,740.51
30,750.00
40,352.00
3,505.34
200,500.81
303,574.79
15,016.00
151,802.13
10,000.00
13,375.00
1,569.57
29,491.01
921.48
7,889.17
30,634.62
34,089.68
17,717.60
4,151.30
12,582.17
8,639.55
191,833.14
9,486.48
1,288,330.12
29,918.05
85,583.16
76,192.89
5,474.64
2,044°57
44,571.66
905.83
18,000.00
10,000.00
5,900.00
45,000.00
25,143.08
10,423.80
5,000.00
3,375.92
29,371.57
3,264.56
2,414.90
36,892.63
14,068.44
8,019.00
16,357.63
55,998.90
80,654.49
$8,955,876.42
AMOUNT
2900015000150101
2900018100181110
2900018100181120
2900019000120605
2900019000199922
2900024000240000
2900024000240404
2900024000240414
2900024000240750
2900041000410306
2900051000510100
INTEREST
DUMBARTON PROP
LIBRARY DONATIONS
E-911 SERVICE TAX
AHS FIELD HOUSE COMM
DEPT OF CORRECTIONS
VDOT-WALNUT CREEK
DEPT OF CORRECTIONS
RECREATIONAL ACCESS FUND
VPSA BOND ISSUE-1991B
FUND BALANCE
400,000.00
62,057.75
36,288.00
1,081,590.40
240,000.00
25,900.00
335,275.41
300,000.00
126,139.50
5,697,614.94
651~010.42
TOTAL $8,955,876.42
M.B. 42, Pg. 161
September 2, 1992 (Regular Day Meeting)
(Page 28)
Mr. Tucker said this is a request for a reappropriation from the Storm
Water Detention Fund for items or projects budgeted in FY '91-92 which had not
been purchased, paid for or completed as of June 30, 1992.
Mr. Bain made motion, seconded by Mrs. Humphris, to adopt to following
resolution of appropriation in the amount of $2,378,260.44 for reappropria-
tions from FY '91-92 from the Storm Water Fund. (Form #920015)
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None°
FISCAL YEAR:
NUMBER:
FUND:
PURPOSE:
1992/93
920015
Storm Water
Reappropriations from FY '91-92.
EXPENDITURE
COST CENTER/CATEGORY
1910041039800975 STORM WAT CONT IMP
1910041040800975
1910041036800975
1910041035800975
1910041050800975
1910041049800975
1910041043800975
1910041046800975
1910041034800975
1910041035312400
1910041041800975
1910041036800750
1910041051800975
1910041036312400
1910041036360000
STORM WAT CONT IMP
STORM WAT CONT IMP
STORM WAT CONT IMP
STORM WAT CONT IMP
STORM WAT CONT IMP
STORM WAT CONT IMP
STORM WAT CONT IMP
STORM WAT CONT IMP
PROF SER ENGINEERG
STORM WAT CONT IMP
PURCHASE OF LAND
STORM WAT CONT IMP
PROF SER ENGINEERG
ADVERTISING
DESCRIPTION AMOUNT
LICKINGHOL $1,886,099.32
BERKELEY S 170~308o62
BIRNAM/WYN 85~100.00
FOUR SEASO 75~085.70
WINDHAM/JA 53,549.60
WOODBROOK 26,000.00
FOUR SEASON 20~000.00
BERKSHIRE 17,000o00
BERKMAR DE 15e506.21
FOUR SEASO 14~914.54
LYNCHBURG 8,000.00
BIRNAM/WYN 3,000.00
FIELDBROOK 1,850.00
BIRNAM/WYN 1,546.45
BIRNAM/WYN 300.00
TOTAL $2,378,260.44
REVENUE DESCRIPTION AMOUNT
2910051000510100 FUND BALANCE $2,378,260.44
TOTAL $2~378,260.44
Agenda Item No. 23. Schedule next Joint City Council/Board of Super-
visors' meetings.
Mr. Tucker said he is coordinating a date for the next meeting with Mr.
Cole Hendrix, Charlottesville City Manager. The Board asked Mr. Tucker to
supply a memorandum with a suggested date and agenda.
(Mr° Marshall left the meeting at 5:11 p.mo)
(Mr. Marshall and Mr. St. John returned to the meeting at 5:15 pomo)
Agenda Item No. 30. Other Matters Not Listed on the Agenda from the
Board°
Mr. Tucker requested authorization from the Board to allow the County
Executive to sign a deed for the Joint Security Complex property. There is a
portion of property that is owned by the County and there is another portion
owned by the City. This deed will join both pieces of property and provide
for joint ownership.
The Board requested that the deed be put on the Consent Agenda for
September 9, 1992.
Mrs. Humphris reported on the Local Government Officials Conference
which she attended on August 17, 1992. One of the sessions was entitled "What
do Manufacturer's want from Counties?" She received up a lot of information
and ideas that localities need to keep in mind when an industry relocates to
the area. Most businesses and industries look at the educational system of
the community, i.e. the percentage of the graduates that go to higher educa-
tion, the kind and level of vocational/technical training and the presence of
a major university°
Mrs. Humphris reported on a meeting she attended at Graves Mountain
Lodge on August 26, 1992 concerning Route 29. She emphasized the importance
M.B. 42, Pg. 162
september 2, 1992 (Regular Day Meeting)
(Page 29)
of this County having a land-use plan and coordinating that plan with trans-
portation planning.
Mrs. Humphris said she has heard about zoning violations at the Colon-
nades and requested that the Zoning Department look into them.
Mr. Marshall requested that a report from the Albemarle County Service
Authority on water supply at Oak Hill and Oak Hill Subdivision be put on a
future consent agenda.
There was a consensus of the Board to discuss extending bus service to
Pantops Shopping Center during FY '92-93 budget session.
At 5:35 p.m. Mr. Bain made motion, seconded by Mrs. Humphris, to adjourn
into Executive Session to discuss Personnel matters under Va Code Section 2.1-
344.A.1o
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman.
NAYS: None.
At 5:45 p.m. the Board reconvened into open session and adopted the
following Certification of Executive Session.
MOTION: Mro Bain
SECOND: Mrs. Humphris
MEETING DATE: September 2, 1992
CERTIFICATION OF RY~CUTIVE MEETING
WHEREAS, the Albemarle County Board of Supervisors has
convened an executive meeting on this date pursuant to an affirma-
tive recorded vote and in accordance with the provisions of The
Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires
a certification by the Albemarle County Board of Supervisors that
such executive meeting was conducted in conformity with Virginia
law~
NOW, THEREFORE, BE IT RESOLVED that the Albemarle County
Board of Supervisors hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully
exempted from open meeting requirements by Virginia law were
discussed in the executive meeting to which this certification
resolution applies~ and (ii) only such public business matters as
were identified in the motion convening the executive meeting were
heard, discussed or considered by the Albemarle County Board of
Supervisors.
VOTE:
AYES: Mrs. Humphris~ Messrs. Marshall~ Perkins, Bain and Bowerman.
NAYS ~ None.
ABSENT DURING VOTE: Mr. Martin.
ABSENT DURING MEETING: None.
The Chairman announced that the Board would retain the County Attorney
until his retirement date in 1994, and would proceed with hiring a Deputy
County Attorney to be trained to take over the position of County Attorney
upon Mro Sto John's retirement.
At 5:50 p.m. with no further business to come before the Board8 the
meeting was adjourned.
..... Cfiair~an ~