1992-01-15 M.B. 40,. Pg. 1
January 15, 1992 (Regular Day Meeting)
(Page 1)
A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on January 15, 1992, at 9:00 A.M., Meeting Room 7, County
Office Building, McIntire Road, Charlottesville, Virginia.
PRESENT: Mr. Edward H. Bain, Jr., Mr. David P. Bowerman, Mrs.
Charlotte Y. Humphris, Messrs. Forrest R. Marshall, Jr., Charles S. Martin and
Walter F. Perkins.
ABSENT: None.
OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr.; County
Attorney, George R. St. John; and County Planner, V. Wayne Cilimberg.
Agenda Item No. 1. The meeting was called to order at 9:00 A.M. by the
Chairman, Mr. Bowerman.
~Agen,da Item Nor'2.., -'Pled~ge of~ Allegiance,
Agenda Item No. 3. Moment of Silence.
Agenda Item No. 4.
Public. There were none.
Other Matters Not Listed on the Agenda from the
Agenda ItemNoi: 5. Consent'Agenda. Motion was offered by Mrs. Humphris,
seconded by. Mr.-Bain, to approve'Items 5.1'~',~5;2~and 5..2a,..:and to.accept the
remaining itemson the consent agenda as information. There was no further
discus.sion~ ~Roll~as ~called and~-the motion carried by~th~-:follOwing recorded
vo~e:~-.,
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins,:'~ ~.. ~'
NAYS: None. , .
Item?5.1. ~-Letter dated~December.18,~1991, from Mr,~ Gerald G, Utz,
Contract Administrator,' Virginia Department of Transportation, requesting
adgp~ion of a resolution to accomplish the addition and abandonment on Route
606 occasioned by new construction. By the above recorded vote, the following
resolution was adopted:
...... ~ WHEREAS, Sec.ond, ar~"Rou~e :606 from~'Route~743 to,0.03 miles east':of
~out~:~743,-,:a distanCe'of~0.O3!:miles~.hasbeen:altered, i, and·~a'.!,new:"road!'~':
has been constructed and approved by the State Highway Commissioner,
which new road serves the same citizens as the road so altered; and
'WHEREAS, certain sectionsof this new road follow new locations,
these:being shown on the attached sketch (on file) titled "Changes in
Secondary System due to Relocation pf,~onstruction of Route 743,
Project: 0743-002-234,C501, Albemarle County, dated at
Charlottesvilt'e.,~Virgimia, December 4, 1991"'~ ...... ·
-. ~ NOW, THEREFORE, BE'IT RESOLVED':~: That, the Portions of .S.econdary~
Route 606, i.e.;: Section'2 shown in red on.the aforementioned sketch, a
total of 0,03 miles be and hereby is, :&d:~ed to the Secondary System of
~'::?.:::S~-ate Highways pursuant to Section 33.1-229 of the Code. of Virginia of
1950, ~s amended.; ...... ~ .......
Amd further, that.the:section of old 10cation.~.i,e.'Secti'onl, on
the aforementioned sketch,, a total distance:Of 0-c051 miles,~be, and~he
same' hereby is, abandoned as a public road pursuant to Section
33.1-I$5 of'~he Code.of,Virginia':of 19~0, as:amended.
Item 5;'2. Request for..re~olution requesting~acceptance~:of Hunter's Way
into th~-'State SeCondarySystem of.,Highways.:~Letter dated'January 7, 1992,
having been receiVed from Mr.' Joseph W. Richmond, 3r.~ requesting that Hunt-
er's Way be'~acce~-ed"-'into the SecOndacy System~'the~ following resot-ution.~:was
adopted~by the reco.rded.voteshown above:
M.B. 40, Pg. 3
January 15, 1992 (Regular Day Meeting)
(Page 3)
Item 5.6. Memorandum from Mr. Tex Weaver, Information Resource Planner,
dated January 8, 1992, entitled "Summary of Road Name Changes by Petition."
"The attached summarizes road name changes based on petitions received
in the Department of Planning and Community Development for requests
to change approved road names adopted by the Board of Supervisors on
September 11, 1991. These petitions were submitted on or before the
specified deadline of November 27, 1991. Included on the attachment
(set out below) is the adopted road name, the proposed road name
change, and the reason for the approval or denial of the request.
Letters will be written to the individuals that submitted petitions to
~-'~notify them or-:the status of their requests. If a road name change
~-:was not approved, individuals will be notified as to our findings.
Under the previously agreed upon procedures outlined in my memo of
October 23,~t991~':PetitionsmaY~be~res~bmitted..:~However~.~the new~:.~
~Ubmi~:tals will"not'be reviewed'~unti~ theCoun~.y has assumed-opera~.
tional control of the building locator system scheduled for the summer
of ,1992, Th~refore~ if..a petition is~resubmittedand .appro~edbyour
department,- the road name change canno, t:be implemented until, the~
County-~has~assumed operational control of the building locator system.
In-.addition, such petitioners will be notified that the cost .of
implementing road~name:changes, signage, et¢~ 'must be borne 'by'ithe
affected resi.dents~"
Lynchburg Road-
staunton,James. River~ .... Plank'.Road
Turnp~i~ke ..... ..
Taylo~s Gap R.Oad~ Mooreland Road
PROPOSED ROAD NAM~
Monocan Trail Road
Approved:-:Met~.:~
Requirements
S.tony~Point. Pass
Broadhead Gap,Road ,:
Approved:~ Met~
R~quirements:~ ~ .-
· Denie~: Didnot
meetrequired 'number
or. signatures
Denied: Didnot
meet required number
of signatures
~e~e~M~~ Road ~:~i~[Sch~l?M,~d M~S Did not
: .. me~...r~q~ired number
of.~signatures
Broad~!Axe Road PayneMountain Road Denied: ;.Dia,,not
-~,.::~: m~et-requirednumber
of,signatures
Turkeysag Road St. 3ohns Road ** Den~ed: ~
**Would create a new road name on the middle portion of Turkeysag
Road, leavingTurkeysag~:Road-at,,each~end, thus creating a ~upticate
road name.
(Mr. Bain asked Mr. Cilimberg what had been decided about the length of Plank
Road.~'.i:~tim~r~3nesponded:3t~h~?['?~:h'~.:~thi~kS_~h~ entirg[~9~g~h~ of the road
will be named P~ank Road. He added, however, that he would get~¥e=£fication
of this from Mr. Weaver.)
Item. 5.7. Letter dated December 31, 1991, from Mr~':-Ray~D~ Pethtel~.~' ..
Commissioner, Virginia Department of Transportation, stating thaC.O~dfields
Road in Homestead has been accepted into the State Secondary System of High-
ways effective January 15, 1992~ was!raceived as follo~s.:,-~,~:~
"As.requested in your resolution~dated::November'6, 199.i,;~he-~following
addition to,~the Secondary ,System. of:~Albemarle Countyis hereby ap-.-
proved,~effective January 5, 1992.
M.B. 40, Pg. 4
January 15~ 1992 (Regular Day Meeting)
(Page 4)
ADDITION
LENGTH
HOMESTEAD
Route 1238 (Oldfields Road)
Northeast Route 609
From Route 609 to 0.29 mile
0.29 Mi"
Item 5.8. Letter dated January 9, 1992, from Mr. D. S. Roosevelt,
Resident Engineer, Virginia Department of Transportation, enclosing copy of
"Current Projects-Construction Schedule, and Quarterly Report," received for
information as follows:
RT.
NO. LOCATION- DESCRIPTION
~PROJECT LISTING
ALBEMARLE COUNTY
January 1, 1992
'~ EST.
ADV. CONST.
DATE TIME
20 Arc,Avon St Ex,tended (R~.~42) Construct T, Urn'Lanes~z
20 3.5 Mi-,S~athRt 53~- Safety Project
29 Hydraulic Road to Rio Road - Widen to 8 lanes
29 Rio Road to S. Fork Rivanna River - Widen to 6 Lanes
29 S~Fork,Rivanna'RiVer:to ~irport Rd ~'~iden~?to~6~Lanes
610 ~rom Rt 20:~to i~8,Mi,'E Rt,~20~,<~Pave G~avel Road~ ~ ~
63A NCL Charlottesville:to Rt 631 '-~Meadow CreekPa=kway~
651 .Route,~29: to, Route 743 - Rio Road West
631 1.33 Mi S Rt 64 to 0.1 Mi S Rt 64 - 5th St Ext
637 Rt 635 to 0.55,Mi W R~ 682~- Widen & PaVe Gravel Road
649 .(Airport Road) Route 29 to~onte-606
654 Rt 1406 to Georgetown Rd - Widen to 4 Lanes
671 Moormans River Bridge and Approaches
678 Route 250 to .2 Mi N Rt 250 - At Ivy
68:2 Route3250 td'i~7Mf~SRt 787 Pave Gravel Road
ADV. 5 MO.
?~93 6 MO.
7-93 2 YR.
7-94 2 YR.
~7~95- ~2 YR.
~7~93 -~6 MO.
1-99~,~ 2 YR~
7-95 12 MO.
7-92 18 MO.
7-95 9 MO.
7-95 12 MO.
6-92 6 MO.
2-92*~ 12 MO.
5-93 ~6 MO.
7~92 6-~MO.
.~4 Mi ERt 240 :~o Rt 240,-- Park, Road~ ..... ~ 2-94 3 MO.
691
708 Int.~'.Rt:63t~,~Near Southern Regional Park 5,-93 5 MO.
712 Route ~29 to Route 692 '~:Widen'and Pave'Gravel Road 1-95 6 MO.
729 Int. Rt 250 Intersection,~Improvement'!near~,Shadwetl 'AD~. 4 MO.
743 HydraUlic Road?from~Rt-~65~>to Rt 631 - Widen, to:,4 lanes 5-93 1 YR.
866 Rt~'743'to Greenbrier Drive -~ NewAli§nment ~ 7-95 9 MO.
em Indicates regised date
ADV. Indicates that project has'been'advertised
Item 5,:9. Memorandum dated~January 10,,:~1992, from Mr. V. Wayne
Cilimberg,~Direetor 6f'~Planning and~Community Development re: "Glenmore~~
En~raace Road ~- Agreement RegardingMaintenance of Median," receiVed as
fdllows: .... ~,
~ "The attached~see b~tow),~references an agreement with VDOT;for the
Glenmore entrance r~ad from U.-S.~,'Route 250~he~eby VDOT wouldmain~ai~
only a'~ portion of the~,median~,, The ~remaining median area Would be
· -~ dedicated to the public~f0r~ maintenance~by-others ~(-in thiS~ Case, the~.
Glenmore devetoperJhomeowners'>association)through appropciate agree-
ments~- This wide median is consistent with the Glenmore PUD approval.
The~developer~Frank~essler, has written his intent to participate in
such an~agreement. ,'I am forwarding this= to VDOT as part of the road
plan approval processfor this ~ntrance road. Bob Brandenburger and
George St. John,have reviewed the arrangement as provided ,in the
letter and have~,indica~ed..no concerns,'
M.B. 40, Pg. 5
January 15, 1992 (Regular Day Meeting)
(Page 5)
"December 20, 1992
Mr. Dan Roosevelt, Resident Engineer
Virginia Department of Transportation
P. O. Box 2013
Charlottesville, VA 22902-0013
Re: Glenmore PUD, Glenmore Entrance Road
Dear Mr. Roosevelt:
The developer of Glenmore PUD is proposing an expansive separation of
.~the-in-bOUnd tanes-of~ the ~Glenmore entrance road. This island would
~not be developed but would be substantially landscaped. The County is
supportive of this proposal and believes such treatment of the en-
trance would~maintain a rural character as well as an enhanced ap-
proach to the development.
You~have indica%ed that~ VDOT may be .receptive to the proposed expan-
sive median for the Glenmore entrance road under certain circumstanc-
es. Firstly, ~the entire area~ should be dedicated to the County as
opposed to remaining in private ownership. Secondly, VDOT will only
accept that. portion,-o£ the island which is necessary to maintain the
travelways and attendant drainage facilities. Thirdly, the County is
to provide,g~a~antee that VDOT will be responsible only for areas
specifically accepted by VDOT for maintenance and that maintenance of
the remainder of the:island,would be responsibility ~of?others
These~termS are acceptable to both ,the :developer :and the,~:.County.
Appropriate :agreements~ w:i:l~l be,:executed: prior to · final subdiV:i sion
approval
I' trust this letter' will be adequate to allow processing of the road
plans~ Should~ you haVe 'any q~estions-, please-do-not ~hesita'te to
contact: me. .
Sincerely,
(Signed) V. Wayne Gilimberg
Director/Planning & Community. Development .
Agenda Item No. 6. Approval of Minutes: August 7, 1991 and January .8,
1992 (Afternoon) ........
Mrs~Humphris had read the minutes of January 8, 1992 (Afternoon), and
found them to be correct.
Mr.~..Bowerman ~had readthe~:minutes of'~AUgust:,.7-, 199t~.Pages14..,(Number 17)
to the :end~.and found them to be in order.
Mrs. Martin pointed out that theJanuary 8, 19'92, minutes indicate that he
arrived at the meeting at 4:46 p.m., but he actually arrived at 4:26 p.m.
At this time, Mr~i.Bain.moved~approval'/of the minutes as read and with the
correction as noted. Mrs. Humphris seconded the motion.
Rolt-was c~lled, and~the'motion carried by-'the-"foi!owing reco~rdedvote:
AYES: Mr.~ Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
NAYS: '.None:
Agenda Item:No~,'7.'! Appointments: School Board.
Mr. ~erkins ~expressed'his app=eciation-for the peop~e.whoapplid.,for, the-
Schoot,~Board appointment from the?White Hall ,district~ ~He, tho.ught that,'they
were all outstanding~applicants, but, unfortunately, he could only choose one
person. He~then offere~motion,~to rgappoint:Mr~-~WiltiamW. Finley to the
School~Board for~a~fterm of office which wilt end on December 31, 1995. Mrs.
HumPhris seconded the motion.
M.B. 40, Pg. 6
January 15, 1992 (Regular Day Meeting)
(Page 6)
Roll was called, and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins.
NAYS: None.
Next, Mr. Martin stated that he was fortunate to have several very good
applicants with whom he had met and enjoyed conversation, all of them would
make excellent School Board members. He then moved to reappoint Mrs. Sharon
Wood to the School Board for a term of office to end on December 31, 1995.
Mr. Marshall seconded the motion.
~Mts. Humphris said when she had to replace the member from her district
in September she remarked that the open process worked well as far as the
advertisement, public hearings
into soliciting people for that difficult position. Mrs. Humphris said she
feels it is:::very important, that~,)the public'be abte~to understand 'that the,
process~:is~ truly open. She thinks it is a matter of principle that the
process ~be~-fair and perceived by all of the public to be open. She added that
she would have to take a position on this particular situation and vote
against the nomination.
Mr; ~ Martin c-ommented ~that he thinks .the :process ~'is~ open ~ and he reiterat-
ed 'that he .had met. with.all of the applicants. ~r?.~}~edsaid. there, were? a couple-of
appticants~who he 'felt had~ the potential of 'being'-:exceptionat ~School Board
members..' He saidn~t given the fact that there was an applicant who had
already served four'years on the, School Board and whose abilities, experience
and knowledge .were well known-to him, he felt it' was?~important to choose
someone.with a known quality rather than someone with potential quality;:
Mr. Marshall .remarked that he had served on the School ~Board:.with :MrS~
Wood, and-, fOund .her, ~t.o; be. very. capable and 'understanding of,the 'people in her
district as',well as-.,Mr. Ma~shall~'s district,: since they shared the Stone-
Robinson:'..School. ,:He said ithat.~the.:parents ands,teacherS think ve=y highly of,-
h~r, so ..for .,that.,reason
Roll was called, and the motion carried by .the following recorded ,vote:;
AYES: .~'Messrs. Bain, BOwerman, Marshall, Martin::,and.:,Perkins~
NAYS :' :Mrs. · Htunphris..
,-Mr;. ~Marshall thanked all of the people:who: applied'for ~the School-Board
position~in:.his district~ ~'He. said that he -made..his' decision, solely on' quali-
fication. He nominated Dr. Valdrie N. Walker to serve a four year term of the
office, to:end on December ]31, 1995. Mrs. Humphris seconded the :*nomination.
Roll was called, and,-the-:mOtion-carried by the following recorded~vote:
AYES: ~ ,:,Mc. ~- Bain, Mr; ~:Bowerman, M~s .~ Humphris, Messrs ~ ~Marshall, Martin and
Perkins.
NAYS: ~. None ~
,~ Not:Docketed: i .At this time,. Mr. Marshall stated: that he would like,to
appoint Mr. James.-~,:~arke to the Board of Equalization.
Mr. Bowerman asked-if there would~be furthe~,.apPointments~ ~,Several Board
members indicated3~that~they~:..didhave.,other appointmentsto~make~ :,Mr,.Tucker
explained that!~k~ethas~been%a time,;~set aside'~at.~he<-end~of~theagenda for~:~
appointments ~other-than~those to:~the School Boardl
Agenda:ItemNo. 8. Discussion: Legislative_Request re: Redistricting.
Mr~Bowerman noted that material concerning the request on redistricting
;waspreviously distributed.
January 15, 1992 (Regular~Day Meeting)
(Page 7)
M.B. 40, Pg. 7
Mrs. Humphris moved to adopt the following resolution requesting the
Virginia General Assembly to make technical amendments to the proposed Con-
gressional Redistricting Plan and the adopted House of Delegates Redistricting
Plan to eliminate split precincts, one in the Congressional District and one
in the 58th House of Delegates District.
Mr. Bain seconded the motion. Roll was called, and the motion carried by
the following recorded vote:
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins.
NAYS: None.
-(Mr. St. John left at 9:14 A.M.)
REQUESTING THE VIRGINIA GENERAL.ASSEMBLY-:,TO MAKE~
TECHNICAL ..AMENDMENTS TO THE PROPOSED CONGRESSIONAL
REDISTRICTING PLAN AND THE ADOPTED HOUSE OF DELEGATES
~ eREBtMT~RICTING PLAN TO ~ELIMINATE, SPLIT~ PRECINCTS
BE IT RESOLVED by the Board of County Supervisors of Albemarle
-County,-~Virginia~'~that this Board does-hereby~request,'the members of
its.legislative delegation to introduce appropriate legislation to
.eliminate split precincts in Albemarle County from both the proposed
Congressional Redistricting Plan and the adopted House of Delegates
Plan.~
In.particutar:~ the Board urges that legislation be introduced to
modify the current b~nd,:Ar3~ili~me ~e~eeh ~]%eC57~ and 58th House of
Delegates Districts such that the current line bisecting the Ivy
Precinct ' be~ redrawn' ,to "be coterminou~ ,i~:ith. the~ 'e,urrent ~bOundary line
between the. Cr0Z~t and-Zvy~.PrecinctS~
BE IT~ ~U~T~.~.~:. ~R~L~OLVED .that :this. ,-BOard '! :Ufges ~ tha.t.- the proposed
Congressional District boundary line be modified so as to eliminate
the s~Ii~t,'ifi~:~:~,:~th the,Wood, brook and. East Ivy,Prec,incts. ,. :- ....
The,Board reco.gnizes.-that ~he ~edrawing-.:of: ~the Gongressional'-
District ,b~undary~tine, which currently bisects the East Ivy Precinc~
Woutd: involve moving approximately 208~0 residents and ,thus may. require
a:.complete ,redrawing of the Congressional District boundary line
through Albemarle County.
In the .event that ~ ~ - c:Omp,lete radtawing'~of~* the Congressional
District .bOundary line ..is 'found to be unwarranted;, the Board 'recom-
mends ,introduction of- legislat~ion .to redraw..the proposed: ,boundary line
bisecting the, Woodbro0k ,Precinct to..be coterminous with: the current
Woodbrook/Branchlands precinct line.
Not D~keted~.¥t;M~.~!!Tucker stated_that,:Mr ~ Bain ha~,~=aised the .question of
the County pursuing an increase in the Transien~ Occupancy Tax. He said staff
has fo~d .that bo~h. Fai~rEmx; amd GreensVille'.' coun~i~s~are' sponsorimg, separate
legislation: for an. imcreas~ to ~t-heir., rates':~ ~, effort',was:, made '.to 'add
Albema=ie.:Co~ty ..to.-~tha~.'leg~slation~ ..but~ no one._was t.will~ng.':to spense=~ .s~ch
an additiom. StaSf:.tal~ed to som~ of..the.'-iegisia~ors~-' amd Dete~ate Way.
indicated.:that he is'wii1-sponsor separate legislation for Alb~rle Co~ty.
There is a two percent cap currently for counties, but the tax can be
increased to as cm~h..,as f~e percent,:.' ~_ Cha=lOttesvi:lle' .c~rent~y.'~haS :,a ,foUr
perce~t rate c on ': its '.hotels:::~d mo~els.': If.:..~ the Board ':.chOoses. ~O- p~rsue:this, a
motion.~itl.- be n~eded..~o request ~he~,legislaters, par~cula=ly~.Dele~a~e Way,
to introduce- legislation to,increase the Transient:,Occupancy Tax?rate ~from two
percen~ ~o five~percent~..t,This-Board can decide 'later whether or not it would
be more app~opri~t~b'~e."e:d~si.~tent with the City's rate.
request Delegat~ Way ~o :introduce .legislation requesting _the-Virginia Generai~
Ass~bly to -allow ~lb~rle Co~ty.,to.:..inc=ease. ~ts~ lodging .~tax tO,~,a maxim~:of
five?percent, ....... _ . ~, , . ~
M.B. 40, Pg. 8
January 15, 1992 (Regular Day Meeting)
(Page 8)
Roll was called, and the motion carried by the following recorded vote:
AYES:
NAYS:
Mr. Bain, Mr. Bowerman, Mrs. Humphris, Mr. Marshall, Mr. Martin and Mr.
Perkins.
None.
Agenda Item No. 9a. Highway Matters: Work Session: Six-Year Road Plan
(continued from December 11, 1991).
Mr. Bowerman explained that this work session relates to the Six-Year
Road Plan and was continued from December 11, 1991. He said that there will
be:discuS~ionand~/ultimately,~thePlan will be set for public hearing.
Mr. Tucker stated that the staff has a response to most of the questions
raised,by Mrs. Humphris in December.~ Mr. Cilimberg has distributed, informa-
tion relating to specific questions Mrs. Humphris asked, and staff met with
VDOT and put together~:the,five and one~.half pages of. responsesrtO,the,~
questionsl.~
M~: Cilimberg noted that attached to his information are two resolutions
which have been developed to cover the Meadow Creek Parkway and other area
transportation projects. The-first~,resolution~wasadopted~by City Council in
1990,~and ~the second~,,~which is, a joint resolution between the City, County and
University, is currently under consideration. The responses to the questions
cover~the ~funding questions, the advertising,,fortheMeadow Creek Parkwayand
differences in cost estimates on theMeadow Creek Parkwaybetween the County
and,~VDOT;~The handrou~'-'~atso, includes ~information relating t6~the Rio Road/
Route 250 Bypass connector road (a proposal in the CATS Plan) and, finally,
there"are some answers to other Meadow, Creek Parkway questions~ ~.~ ~ .... ~r~,
Mr.,Bowerman asked~Mr.~'~Cilimbergto gothrough~each question, and then
Board,members could, makecommentsJ .... ~ '-~.
Mr. Cilimberg noted that Mr. David Benish was also present at the meeting
to answer~questions. He said Mr. Benish worked~withMr. Rooseveltto obtain:
answers-to specific~questions He then summarized~,answers'to'~the.questions
from the January'~3,,,1992, :memo from:Mr. Benish, Chief~of :Co~unity~Develop,~
ment, · ......... : , ,~ , .- ~
,, ,!
(t) Route-708,:~ Biscrepanc~,in:~ previous,:fundins~,between.'the'Ptan-
-:~:,'~-ning Commission-~(priority-No~ ~) and..~he~VDOT:.tist~ ~The~otalof
.... revenue~sharing funds ~for~,this project, was $100~000.. VDOT~'had
received, S8000 of~thesefunds. ~When VDOT:.prepared the priority
list, the,:full.$100,O00 was~shown~ thus'-causin§~the-:total previ-
ous allocation to be $8000 higher than the actual allocation. As
~.of thisdate, the full,amount of,~the,~:revenue. Sharing has been ~
~.~. ...... credited~to~'this p~oject and the current ,allocation is $150,000.
(2',) Route ~6~4. Discrepancy in:"previoUs 'fUndins~' between,::the. Plan-.
~,~nin$-Commission (priority:No, 5)~and.:the VDOT~,!ist~This-,differ?
-:,~ ence was~caused,by~he, same::situation~as~above~i ,That'is to~say~,:~
in 1990-91, all revenue sharing funds for this ,project were shown
as "previous funding", but these funds.had not actually been
bitled, andcredited.':,Theprevious ,funding totat~was~incor~ect~
There is~$4OO;OOO::of:.~revenug:.sharing which.has notbeen:credited
to this project. ,.The Current attocation=,~is~$4357500, with a
billing currently being Processed whidh~makes~the~,total,,alloca-
tion $600,50,0~ ',.When)the ~final.=evenue~:sharing funds,have beeni
credited, the;totalallocation willl,be $1,~000~.500
(3) What is the process for funds to become unallocated or to be
realtocated? When a project is~completedand finishes with a
, ba!an¢~_':°~ d~ficit, funds qan qnly~ be ~i~tr~fisferred -~'t0~:°~er.'i,_~,~
A!~ema=t~,County, secondary'iprojects~ t~i'~halance~out the~p~ojects~
This wouldinclude covering defi¢its~and providinEadditionat~:~
funded. If an'active~project is 6hanged in, scope~ordeleted,/~he
remaining funds are,transferred.~t6other,.projects~ These.trans-
fers haVe'to be-approved by~VDOT!s~Dist~ict~Adm~nistratdr, and
the Centrals'Office,in,Richmond.. ...... ~'
January 15, 1992 (Regular Day Meeting)
(Page 9)
M.B. 40, Pg. 9
(4A) Route 708 (Planning Commission priority No. 4). Differences in
Planning Commission and VDOT lists for "estimated cost" and
"previous funding" amounts. The difference in "estimated cost"
was due to a change in the estimated cost of the project. The
change was made between the date of the Planning Commission's
meeting and the date the list was sent to the Board. The differ-
ence in "previous funding" was due to revenue sharing funds which
had not been billed or credited showing on the Commission's list.
(4B) Route 654 (Planning Commission priority No. 5).
question No. 2.
See answer to
(4C) Route 743 (Planning Commission priority No. 12). The cost
~ estimat~.'i~as~evised~b~e~.th~"P~ann~g ~0mmipsi0n:,a~d~-the ..
Board.meeting,~.,~The cost~,increasewasdue to the.~.extension-~of
imp~ovemen%s atl. the, in~ecti0n' Of Route~,7'43/~B't,"~{~,~it'h~ Rock
(4D) Rio:Road (Route 63i):from Berkma~ to :Route,,29~ Rio Road,fromm. '.
Berkmar toRoUte 743 (Planning Commission priority Nos.~ll and
13). The cost estimate was reduced because a portion of this
project is to be constructed as part of the Route 29 improve-
ments
(5) Meadow Creek Parkway~ basis for change in advertisement date~.
City awareness-of change~in date,,;'Thechange, in the~advertise-
ment'date is based on coordination with'the financing-of the City
portion, of~this prqject~ The change~was~made.by VDOTbased, on
the'City's priority list,for urban projects%~ ~It. is~now estimated
for 1999 and is.based~on the anticipated timing for the.City
portion of the project. The revised "expected advertising date"
of January, 1999 is generally consistent with the allocationof
. f~nds.-as ou~!~ned/in ~he.:?s~xrYe~r ,Primary_a~d~Urban,System~Plan.
The Six-Yeac Improvement ~Program~for:.the. Urban.HighwaY SYstem:(FY
91i92)~nctudesthe-Mead0W/Creek.~P~kwaY~i~rom Preston Avenu&~o
the~North'Corporate~.Limits_for engineering,~.ohly,..with thealto-
cation of funds beginning in 1994-95, and extending through the
remaining three years of the Plan. A total of $5.4 million is to
be allocated to the project over that period.
The-estimated:cost for,,epg~eering is,$1~6,million2~The:::Cityhas
prOposed.fOur~',improvement-projects and~',the~Packwaylis cdrrentty
the lowest Priority'~of~those four.~,~The~three other~?projects are
scheduled'for:,develoPment'over the next, three years and~use~',the.
bulk or,funds available, for~-City projects. ~In~order to advance
development~Of the Parkway, additional~funds:~Wouldbe necessary
or a reallocation of fundslfrom, other~City~p~,ojeets. The later
would result~in a delay,off'those projects. ..... · 1
Although, CityCouncii?may~not b~ aWace ofthe current estimated
advertisement dateof'January, 1999~ Councilshould-be awarethat
the construction'of theParkwaywould not occur,until',full
funding is provided,~:and planning and right-of-wayacquisition is
completed~ This is not anticipated~untilsOmetime after FY
1996-97, the last year of the current~Six-Year Plan for the urban
highway~system~ ..... ~ ....
~ : '/~ ,'~ ~ ? "~. '~:,~i' ,, ~.'~ 7~: ~ :' ',~
Mr. Cilimberg:Saidithe Ci~y's'.three projects which are~ahead
Meadow Creek:.Pa=kway.are,;:L~ng Street..(Route 250..Bypass),-'.the Ridge, Street
bridge and-the Ninth/Tenth',Streets,connector.'road. Because ~f the:Urban-
system monies available.to. ~he. City, .the:project cannot ~be-funded and.-go 'to
advertisinguntil:,1999,.'~.The_Urban ~Program..~has:lost moneys.just asa,the,Secon-
dary Program. has:over the last,two-:years. '.:
Mrs. HUmphris said the,,Supervisors discussed,'-last~-monththat-the.~City's
cost of the,Meadow .Creek~Parkway will be much less-than is,shown'because~of
deleting the part',Of the project-from PreSton Avenue to the. BypasS. She
January 15, 1992 (Regular Day Meeting)
(Page 10)
M.B. 40, Pg. 10
wondered if this would make a difference. Mr. Cilimberg said City officials
have never made a formal request to VDOT's Urban Program section to drop the
section of McIntire Road from Preston Avenue to the Route 250 Bypass.
Mrs. Humphris said this was discussed at length at the Metropolitan
Planning Organization's (MPO) Policy Board meeting two weeks ago. Mrs. Bitsy
Waters and Mr. Tom Vandever, who represent the City, said they thought the
Council's deletion of a portion of the Meadow Creek Parkway had been cleared
through all known channels. Last month Mr. Roosevelt said he had not heard
about this change, but in reviewing the MPO minutes of May 10, 1991, there was
a thorough discussion of what City officials had done. Recently Mr. Bill
Jeffries from VDOT was at the MPO Policy Board meeting, and he didn't under-
stand~how~VDOT~ould not'h~ve ~otten. the message about what City officials
wanted'to do.
:Mr,., ROosevelt,:said he. trieS, to keep up'with the~status of projectS~and
the fundingof projects in~the,~City, but the,,City deals withthe Urban Divi~
sion of VDOT. He is'~not a part of that chain and is~not kePt within the
communication links. He added that when Board m~mbers ask him about projects
in Charlottesville,-his information is not always~,inclusive..~Hefeels sure
itwas~becausehelhad a copy of the.BOard'~s ~resolution with~him, that~it was~
communicated tone'the'Urban.Division. He cannot tell whetherthe January~ 1999
date is based'upon the reducedlength, ofthe~City.',S portion of the Meadow
Creek Parkway~proje~t~ orwhether it still includes the portion of McIntire
Roa~ in,front of, the County Office,~Bnilding.~, He ean.te~lthe~Board that the
currentSix-Yea=Plan was, approved prior to~the~passimg ~f~this resolUtion.
Mr~ ROoSevel~said~the Ci~y~scurren~Six,Year,.~lan!has'no~con§truction
orrights-of-way money for the Meadow Creek Parkway. There is only $1.6
million fo= preliminary engineering work, regardless of what the rights-of-way
and construct~on'eost~estimates~are for this~projeet. He~explained,~that',~all
of~the~money.has to~be,,altocatedbeginning~'~n:'1997~98~ It~is~possible, i. if,~the
proj~ect isi',shortened.and its~cost~'reduced,~.~hat~he~advert~seme~t~-date~could
be~moved-forward~'~six months~' He'believes it will,s~ill be late 1998 or early
1999, befores,the City~,will, have~.enough~money~¢onsidering,~ts current~prior-
ities~ to~construchthe Meado~ Creek-Parkway~:Reducing~he cost~of~.this
pr~ject~to'~anything reasonabte~still means that~it~alt-~hasto ,be financed
starting'in,~1997~98.~,~.He,~pointed~out~that~the~$2~0~$3~O~mitlion the,City
=eceiveseach year'will,not amount,to~enough~money~to~advertise this project
Until at,least early ~998.
Mr. Bain asked if the City.'got additional substantial funding from a
primary source andcouldcover.the'costs,~how m~ch'eact~er~theMeadow Creek
Parkway~project~could.begin, Mr.-Roosevelt said-there 'is approximatelY:S20.0
million available over-the~next~-six years, and.~he estimate?for~that~project,-,,.'
is:-$5~4 mitlion~as,',the~'.County!s share~ The,project"couldbe~finaneed~in the
next'~'~si~years,~:bu~it would,substantially delay'Other proj~cts~in the
SixrYear'Plan. ':'If~:~the~City.:were, to move~its,portiomof~-the~Meadow Creek
Parkwayproject~ahead, he could ~automaticalty~ and without any further ....
diScuSsion withthis Board~ move::theCountys ,f~nancing~of.the~,Meadow~Creek
Parl~way~project~ahead~because..this~Board has already indicated-~its.priority.
There is.still the-~problemof,:~howlong it,'witltake,~to dothe engineering; it
will~probably-take'-tWo.and~,onerhalf~:to~threey~ars~Of enginee~ing!:work~. A
designof~the road will have. to~-be done, anda~design'pUbtic?hearing held,
Rights-of~way will also~haveto be purchased before construction can begin.
Mr. Bain asked if this process could be'~exp.edited::if the'~engineer£ng were
done privately..~Mr~'Roosevelt agreed~ '. '~
Mr. Cilimbarg directed~Mrs.:Humphris' attentionto~Page~Five'of Mr~':~,.~
Benish!sSanua=y:t3~ ~992¥ m~mo. ~He,poin~ed ou~-that~s~aff~in~the~Urban
Section~of, VDOT~-have?i.nd~cated ~that, they,~donot*.~have, a formal~pos~tiOn on the
alignment.of the~McIntiC~Road, portion~.of the~.Meadow Creek ~Pa~way as,an
inclusion,in:the~p=ojoct~.but.~hey~are~awa~eof,:,theCity',s 1990:'resOlution.
They, bet~eve~this ~information .~s sufficien~ endugh,~for~them to consider~a
change in theseopeof..the, project., however, the.~:Ci~y~:needs~to request~tha~
change, during areview. Of~,theSix-Year Primary,,Interstate and'~Urban~Highway
System~Plan, which is--underta~en~inthe Spring,'of,eaCh year.
.:Mrs.~Humphris sta~ed that~discussion at the MPO meeting brought out the
problem of a lack of a link for this type of information. City officiais i
indicated~-'that~they ware'going to'close.that tink by.~eeing~that~everyth~ng
January 15, 1992 (RegUlar Day Meeting)
(Page 11)
M.B. 40, Pg. 11
relating to this situation was sent to Mr. Roosevelt's office because of the
necessity of coordinating the City's information with VDOT. She noted also
that Mr. Jeffries said he would inform his office of the situation. She does
not understand what Mr. Jeffries can do about the situation, however, since he
works in the Richmond office.
Mr. Benish said he has not talked to anyone in the Urban Division of VDOT
who can do anything about the matter. The Urban Division's staff understood
there had been a resolution made but positive action by City officials has not
occurred. The resolution regarding the Route 29 bypass indicated some work on
the Meadow Creek Parkway, but it is up to City officials to make that formal
request. It appears that the channel to make this request will be the next
review of the Primary Road~Plan~ .
Mr. Roosevelt said there has been a location public hearing relating to
McIntire Road and Meadow Creek Parkway, and this 'Board gave VDOT a recommenda-
tion about different options fOr its location~~ VDOT.~is still ~waiting for'a
formal-reSolution from City officiats,concerning,-that location hearing. The
City"s~ August, 1990 action is-not what is-.necessary, even though.that action
involves suggeStions'from City officials modifying this section of the pro-
ject. He does not know which alternative the City supports. He stated that
he wi~ll, check-with~the'Urban Division.~of VDOT and Mr~ Je£fries to' find out~ th~
status, of.this resolution. Unless something has occurred that-he does
knowaboUt~ City Council still~ has,not responded-~formatly, concerning that
location hearing. ~ .... ~ ~ ~' .....
,, Mr. TuCker ~remarked~ that the, lack of~ response from the_CitYis due~,to~ the
fact ,that City officiats~'~want to first see the results of the Route 29 North
corridor study.
~ Mr.~ Bowerman asked if~it~wOuld 'be appropriate~for this Board~to draft~a
letter ~to City Councit~outlining todaY' s ,discussion. and asking~ Goun~il~ to -
consider taking the necessary~action, to bringltheir portion' of the~ project
thevsame~ status~ as~ the~ County' s. ~e thinks~there should- be"a~formal request
with~the Chairmants'~.signature. The request~ Shputd outlinewhat this Board
perceives to be the deficiencies that have to be. taken care of~, and 'clarifir
cation of:the situation. ~- ~ ~
Mr~ ,~Bain'~ responded that ~ City:'officiats are?aware ~ of~, the, situat ion~' because
Ms~Waters'~and .Mr, Vandever, were at the MPO meeting. ~They were supposed ,to
take the information back to Council. However, a formal written communication
would:make ~it clear~tO~City~off~cials~that ~Countyofficials are requesting
that the,'appropriate~pe~pte ~be~ contacted at~VDOT,.~,~ =~. ~
Mr. Roosevelt said Mr. ~Bain had mentioned that-maybe City Council 'could
find some?~p~imary or'~urban funds~ available ~-~ ~ He~,said "the~,~onlY~'*highway~ fumds
available to the ~City ~for~ improvements are ~the $2,~9 million', the- City- receives
each year ~ ~, There~is~no~,other special, fund~availabte for~ ~his ~ improvement ~
thinks ~theYfeasibte Options~ are ei~he~,that C~ty ~officials~chan~e-their ~ ~ -
priorities'~substantially ~and mov~the Meadow Creek ~arkway' forward in~he~r
plans, or I998 or~1999.w~lt~ be~the~ earliest~ time tha~~the~ Pa~Way 'can ~be: ~
~inmneed. H~ does not scm any other unkno~ fund ~hat City officials will be
able to use to finance their share of this improvement~
(~) ~ Could more revenue sharing funds,be allocated~t°~ the~Mead~w~Creek
~ ~ ~,~Parkwa~'~pro~j. eCt~ ~n~ earlier ,:years?~'~..'Revenu~'~:sha~ing f~ds must~ be
,' :,, ...... expended~:' in:-the ,, fiscal., year~ in which .~hey are.' all0cated.. There-
fore, they are usually assigned to projects that are anticipated to
be'.comple~ed ::that s~e year: .... RevenUe Sharing funds cannot acc~,
~ late ove~time~'~for :the future construction ofra,::p~ojec~~ ~: -~
..... ~ M~?Cilfmberg said this~question deats ~with~the use of revenue-sharing
I
funds ~., for~ the Meadow Creek~ Parkway.~-~, Staff s response is ~ ~hah ~he =evenue
sharing funds.~cannot'~acc~ulate· over~ times bu~ theyare to be~expended~during
the~,yea~ in 'which the~ proj ect-is~ anticipated ~to,~go ~'to construc~ionc ~'~He --noted
that:~the way revenue sharing works,- with ~ the ~Six~Year, Secondary ~TProgt~, is ~not
necessarily making~a~.difference~ ,.Mrl Roosevelt is ~using revenue sharing funds
to finish up projects as a ~way of expeditiDg ,the end of some projects~ so-that
Secondary~monsys-can be available to build up in other projects..
January 15, 1992 (Regular Day Meeting)
(Page 12)
M.B. 40, Pg. 12
(7) Differences in "cost estimates" and "previous funding" on Planning~
Commission and VDOT lists for Meadow Creek Parkway. The $28,751,000
estimate was furnished by Albemarle County. This is for the proposed
County alignment. The estimated cost is based on consultant studies a~
is the estimate used in the CIP. VDOT's estimate of $20,000,000 was
taken from the CATS plan and updated to allow for inflation. VDOT has
not allocated any funding to this project. The $116,000 previous fundi
indicated is solely County money for planning purposes (consultant con-
tract).
Mr. Cilimberg said the County's estimate on the Meadow Creek Parkway
section north of Rio Road is based on the alignment in the Comprehensive Plan,
which is the alignment that goes west over to Route 29, south of Hollymead and
Forest Lakes; Couhtystaffused estimates provided by the consultant. It is
thesame estimate that was used in the CIP, which is where the $28.0 million
was derived. VDOT's estimate was based on the alignment shown in the CATS
plan, ~hich is the.~northerna!ig~nm~nt:goi~g-to Airpo~t~adi~!~Adj.ustments~for
inflation were considered..~.n.con.structingthis atig~m~n~ .~Gounty~staff hopes
to get furtheratong during the~next six to nine~monthsOn a determination of
that alignment with the. SverdrUp report, and maybe by,~nextyearthe=e~will~be-
a sense or,the actuat~,alignmentland~its cost.~. .......... -
Mr. Bowerman wondered.hOw~the.CATS plan can.be updated to reflect~the new-
alignment. Mr.-Cilimbergreplied:that oncethe Sverdrup~study iscompleted;
staff will':contact VDOT and find out if there is any value in amending the
CATS plan~ VDOT, has p~eviouS.ly~indicated.~thatalL'al~gnments-in~ the plan are
only conceptual until~an.environmental:impact,~study is completed.::There
not.~enough,money~to~do a~full, environmental, impact study, but there, isenough
money~'to do~an environmental,asSessment.
Mr. Bowerman,said since the-road.alignment~iS part of~the agreement,of
understanding~the County has; he thinks the plan-,should,~reflect~the County,.
Board.!s~andstaff',s best thinking about where.the-alignment should-be.
~, Mrs.~H.umphris'said it:was mentioned at~-,the.MPOmeeting thatan~update:of
theCATS plan is.forthcoming ...... "~Mr .... Bain asked when the Sverdrup'plan"isdue to
be completed.. Mr..Cilimberg answered: that a meeting will be heldtomorrow,
and he should be able,.to:answer,~that~question:soon,after that-time.~
' :, :, ,<8)~ ~ Howi'd~eg.~the~Board.. of Supervisors?deal: with~ RioaRoad/Route 250,,
?
.... ::,~?ConnectorRoad.,.~:The-~Rio~Road/Route 250~ connecto~ road isCa~:?'~~
~ < ..... ,=:i,recommendation Oflthe<:CATS:Study, There haslbeenno study
-,,~ :determine~the ultimate alignment of this road. As proposed in
CATS, the alignment would traverse~Pen Park, and. Rivanna Park and-
..... ~would~have a significant,impacton~,the Use-of these~facilities.
-.~.,:~:,,'The abilityto use Federal<fund~,~ could-be,limited.due to-.the-
project's impact~on-the parks ......
The:'-etigibility of;this~road for themge'of, Secondary (or Pr.ima~
- fy) Funds-has,nOt been~ de~ermined:to.da~e. This determination,.~.?
will havetO be.made'by VDOT. Typically~ to~qualifyfor<Secon-
-'dary Construction-Funds~ a project:wouldhave:to!serve~asa
"replacement project" for thelupg~ading of an existing road.
This is the situation with the segment of the Meadow Creek
Parkway:.in.the.eurrent. Six-Year-Plan,~ :,
If.'the'~County.~wishes~to:delete-~the Project fromthe~CATS-Study,
CATS~would have to be,~amended. It is,~staff~s understanding that
an amendment would'require approval, by city Council¢ :Albemarle~
County~Board of:~Supervisors, and*.thei.MPO Policy-Board~:and"would
have-to be,-accepted by VDOTiland~Federal,'Highway?~Adm~nistration.
Staff. has requested the Thomas Jefferson-Planning CommiSsion to
determine the exact process for amending CATS. They will be
providingthat information_to.us later,~this week,~ :. ~-'
(9) Status~of~City actions onthe Meadow:,Creek:~Parkwayand howdoes
the~Boa~d proceed in:coordinatingdevelopment of this. project
with the City? Regarding-the status of the portion of Meadow
Creek:Parkwayfrom Preston Avenue to the Route 250~Bypa{s, the
January 15, 1992 (Regular Day Meeting)
(Page 13)
M.B. 40, Pg. 13
City adopted a resolution on August 6, 1990, on the Route 29
Bypass which indicated that the Meadow Creek Parkway should be
constructed from the Route 250 Bypass to U.S. Route 29 North as
soon as funding is available. The County's resolution states
that "neither McIntire Road nor Ridge Street shall be widened
because of the negative impacts on the City and its neighbor-
hoods." A joint resolution now being considered by the County,
City Council and University states the Meadow Creek Parkway
should be constructed from the Route 250 Bypass to U.S. Route 29
North as soon as possible.
In discussions with VDOT Urban System staff, it appears that the
~ ~City~ha~never~fOrwa~ded to'VDOT a formal position on the Meadow
Creek Parkway alignment and inclusion of McIntire Road in the
project. The August 6, 1990, resolution, which includes comments
regardinWthe~McIntireRoadsection of thei,Parkwayproject,
should be~.sufficient forVDOT toconsider a~change~in-:the~scope
of the, project. The appropriate time for the City tO':'r~quest ....
this change.would'be,during-review 0f~the Six~Yea~'Primary,~'~
Instats~ and~.Urban Highway~System:i~plan,~which is.undertaken~,in the
Spring~of:~the year. - ...... ~
Mr. Cilimberg said.the Rio-,Road~Route, 25Oeonnectorlroad could,also be
subject to a CATS~plan amendment~ At~thiS_time,'thsre~hason~ybeen'prelimi-
nary work on the. alignment ofthat~-road as it would affect Pen Park and
Rivanna Park, which could also affect the availability of Federal funds. The
alternativeto,that~alignment has~a~tually been seen as affecting the~Key.West
Subdivision. ~ .:-:.' ............. ~ -. .-~ ~
Mrs. Humphris said it was her understanding thata-.previouS Board ~ent on
record as not wanting,to'pursue the.Rio Road/Route~',25Oconnecto=Sroad. Yet,
for some reason, VDOT~has.insisted on keeping~'this'~*alignmentinthe plan~ She
also understands that,~,there!is $8:~g.~million~to,:b~ild?a~road-..that.'~he:-County
does not want. She~ wondered~:why~this amount ofmoney~shoutd be spent for
construction~ofthe,_road,,when the'money could-~probably,-best, be'placed-some-
where else~~ .... ~,~'?
Mr. Cilimberg said at the MPO technical' Con~aittee-.meetings there were
diScussions :held'.with~City~ officials, but'he,did not~.think City officials~took
the'~ position that.':the project should., be deleted. The position at the-:MPO
meetings~ was that:'the-County needed to,, look at l the alignmen.t or it should be
deleted from' the;. GATS, p!an~. .'He doeS: not think the . matter;. Was pursued beyond.'
that~peint.. .In the January..~3, 1992, memo, staff concludes that if it is the
desire to delete this road from the CATS plan, the plan would require, an
amendment.. ,Approvals would -be needed~~ from,'City~ Council and/the MPO;Policy
Board.,.and be.accepted-by VDOT~,andhth~-..Federal Highway:;Administration, Mr;.
Tuckers, explained ~hat ~his:.~Boar&Or City Councit would need to :initiate~- the
~en~ent process to. get :the:connector road out: of the CATS plan. ~.: .
,.~ ;-_; ..Mr; .~Marshall;' said .he is., ~confused:,as to:.whe~e~ the;~ alignment~ f~,r~ the :Route
250 conn~tor road is being considered. Mr. Bain explained that the aligner
being discussed would be in the vicinity of Rio Road but constructed east to
connect to: the no~th,-side'..of~'RoUte 250, He~ thinks? this~ alig~ent shouid be
considered, fUrther,when the. Board has moretime. _- ~ ~- ~-
;~ Mr,.; Martin.said it', seems, :ta-' him that-.the~ Co~ty'.has~ done the~. s~e.thing
the, City. has done.. ;~ ~e ~Board passed a ,resolution,. to: have the Rio ~.Road~Rou~e
250~ East connector ~road deleted, but neve~ followed up~to get~',it done~ Mr;~''
Bain r~arked .that, he thinks the Joint Transportation Co~ittee,. took the
position that the connector ~oad.:shoUld be deleted¥, ~.He does?~not' know.if_this
Board ~e~erT,took ;that~' position ; ~ ~: ~ ~ ~ .....
:-~:..~.. Cilimberg- said~'.this proposed? road~ project is -no~ a priority itm in
the Six-Year, Plan. ~ere, is no f~ding allocated'an~here, 7so if. the project
is deiatad~.; imediate plans wiltVnot2be affected.;~ ~elation.~of;..the, conneetor~,
rOad-could~ howe~er, affect long~range plans.' · ,,.. : ' ._~
~ .~Mr. MarshaSL said :.that'i in other~ words, deletion iof::~the connector';,road
won-t, speed;-up the~Meadow~-creekParkway p~o]eet. Mr. Citimberg and Mrs.
Hmphris agreed that Mr~ Marshall is correct~
January 15, 1992 (Regular Day Meeting)
(Page.14)
M.B. 40, Pg. 14
Mr. Cilimberg remarked that he has covered the answers to the questions
in the January 13, 1992, memo. Mrs. Humphris asked for an explanation of
Question Number 10 relating to the allocation of revenue sharing funds to the
Meadow Creek Parkway.
(10) Allocation of revenue sharing funds to the Meadow Creek Parkway._
Assignment of revenue sharing funds as shown on the work sheet was
a preliminary estimate for funding purposes at this time. The
total allocation would be the same with or without the assignment
of revenue sharing funds to a particular project.
Mr. Roosevelt said it should not make any difference whether a project is
funded~purely with Secondary Funds~ Revenue Sharing Funds or a combination of
the?two. Once the funds are set aside, they are just dollars. VDOT assumes
that $1.0 million in revenue sharing is available each year, and distributes
that money somewhere~ ~ ~The~e~ are some restrictions as-~t,o~ how~ revenue~sharing
money~.can bemused, but~bas~ically the funds~a~ s~pposed t~ be par~ of ~the
final allocation~ ~o a pr~ject~ Even~ when'~ a pro~ec~ .is ~shown~ as?be~ng~financed
~omplet~ty~withSe~ondary F~ds, Revenue Sharing F~ds can be used for part of
the project, and State f~ds can pay for another part. Hopefully, th~ total
estimated c~st is stilI
Mrs. H~phris asked, why~the information ~nctuded with ~the S~ix-Year Road
Plan, without revenue sharing for Meadow C~eek Parkway shows $3~0~miit~on of
state f~ds~ going into that~projeet~in two~.years~ However, for the s~e time
period, with revenue sharing it shows only $2.120 million in State funds being
used. -Mr~ ~Roosevelt~replied that $880,00~ in State-.funds is going to-some.
other secondary pCoject in Alb~arle~Co~ty. Sta~ funds are.no~ being~aken
from~Albemmrle County and .used somewhere else in the~ S~ate,~ It iS~verymuch
the~ s~e way that Federal funds ~have always' been used~ locatly~ ~It is-not
kno~'~ how~ much o~h~ $3~:0~ million i s State ~ tax · funds .amd :~how~. mu~h is~-Federal
aid~ f~ds, ~This'~is~:something that ~the accountants~inRic~ond try to balance.
He went~ On,to: say~ ~hat ~by ~he~ time .the'.~ funds ~ reach the Co~ty.~ teV~l ~ t~e~e?~ ~s~
no.;~distinct~on, and ~ VDOT,: tries~ to' distribUt~ it ~to~ projects so that ~ SB. O~
million ~is being spent each year.~:~. ~ ~ - ~ .~.%~ ~ ~.-~, ~ ~ .
Mrs. H~phris asked why it would not be appropriate to show the State
money~as $3 ~O~ ~miltion:~with:~revenuecsharing and~$3.-O?mitlion:~ ~ithout ~ revenue:
sharing and ~then ;have .the other~ ~mofley:show' somewhere~ else,~ ~:: ~Sh~ wondered~why
the~ money.~s~ sho~: ~n'~such a~.manner~ on the Meadow Creek-Parkway p~oject~. 'Mrs.
Roosevelt ' said -he~thinks ~ M~s. ~H~phr~s is,.asking~.~hy there ~ is~ less money with
rev~nua~.~sha~ing funds~ being sho~ fo~- that s~x~yaar period'~than without '
revenue sharing funds~~'~ He expl:ained that~.~he financial~.spread .sheet without
revenue~ sharing,: f~ds shows, only fifteen pCojects~ .... ~a~spread sheet~:with
revenue sharing funds ~-shows ~22 projects. ::The: reason' 22~~ projects ~ can be %~
f~nanced :w~h~revenue sha~ing~funds ~ is~:~that revenue:sharing .alto~S for?.~$6~0~
million more ~o.~be.~ d~s~ributed during that~ six-year ,period, Without~revenue:
sharing, ~here wasn'~t: any :point in .financing seven projects~ that:.had, been~
~ntended to~.be f~naneed-if~ revenue~'~sharing~ funds were. availabte'~_~ver ~the six-
year period~-~ The~redUced<.f~ds':had to be distributed over less projects, and
it so happens that more mone~ went into the Meadow Creek Parkway during that
six-year pe=~od~than:~would,'ha~e gonelinto it if.revenue~:~:sharing f~ds.~ere
mvailabte~ ~Mrs~ ~'M~ph~is ~sugges~ed.:.~that this ~Jma~tar~n6t :- be pUrsued further at
this time~.:~~ ..... ~ -~ : .. ~. ~-,.~ ..... ~,~
.... Mr ~ RooSevett~said~.:the:~purpose,of this,:,discussiOn--~oday iS~.~to develop
priority'list ,fora:public,hearing :p~rposes~ :~ce this~.Board~:has advised ~OT
of .its~,priorities, -,~he TransportatiOn: Depar~ent:~:s~-,responsibilitY is to, -' ~
finance these, projects ~ in th~-,priority Order: which the-Board, has~.,set, ~so: :that
advertisement can~ be .done aS~ quickly'as is~poss~bte.: ~The~ purpose<'of the
Spread.. sheet~ was-.to -give, the BOard:m~bers, some-idea~ ,.based on ~he ~:ioriti~s
ghe Planning gomission: reeo~ended~:as' to how he~'..(Mr,~, ~:Roosevelt) ~would~ see
financing: ~hem in-order .to get: thc.to: construction' as ~quickly~asPlanning ~d
fin~cing will altow. ~ether there-~is $3..0 million:.or,more:for:~his:,projeet
through 1998, it is?s~ilt not-going to be advertised~_,'until. Sometime in'early'~
1999~. He- said ~there. wil~ .be sufficient fmds, in,-1999,~under~ either~ off,the, two
financial scenarios~to?advertise~-~ : ? ~. ...... ~-. ~:.~--, ....... - ~ ......
Mr.,~Roosevelt mentioned that both Cowry staff ~and ~OT have .reco~ended
that the Rio Road ~project be split into two 'secti'ons..and~ ~hat ~separate priori-
ties be assigned~ '~ TheSe priorit~ies,, are~ sho~ as ~N~bers:-~tl ~.and~ lB On~:~he ~
January 15, 1992 (Regular Day Meeting)
(Page~lS)
M.B. 40, Pg. 15
Planning Commission's list. This was done in an attempt to add this area of
Rio Road in the vicinity of Berkmar Drive to the Route 29 improvements. In
the past two weeks he has discussed this with VDOT's District Administrator,
who in turn contacted the Richmond office. It doesn't appear that the prelim-
inary engineering process can be completed in time to add that section of Rio
Road to the Route 29 project. His office needs to contact the County Engi-
neering Office to see if the Rio Road project can be coordinated with the
improvements at Berkmar Drive. He also thinks that Priority Numbers 11 and 13
need to be combined, and he recommends that the total project continue to be
constructed after the Hydraulic Road project, currently shown as Priority
Number 12, is completed.
~..~,Mr.. Bowerman ~ommented~!that-;the~ traffic problems between Berkmar Drive
and~ Route 29 are going to be enormous once the new intersection is
constructed. There needs to be some way to move that portion of the project
forward. /Otherwise, ~,Mt; Bowerman predicts there will be a~ "bottle+neck"..,
situation;~ He ~asked~ if~ there?-is.,~any~,way~ the preliminary~en§~neering can be
moved, forward, so' that this .area-~ can be included ~i~ th~. Route 29 ~ improv~ents.
Mr.~ Roosevelt ,saidcthe information he~ has received~does :not~.,indicate :any way
this projec~ can be handled ~with the ~Route 29 improvements, ~ ~Plans~ have to-be
developed and a~ lo~ation~;and, designpublic hearing he~td~- This section c~not
ju$t]be i~ctuded,as part of:the Rou~e 29 improv~ent project~ It~-~has to~ be
h~dled as a separat~ project and' the normal* steps~,have to, be;taken,~which
include a pubtic ~hearing. ~ ~ere-is not enough~.~time to do,that unless~,the
Route~29 project is delayed..~ ~,~ ~ ~ . , ~ . : ~
Mr. Bowerman wondered if the Route 29 project could proceed with this
project being added~during the ,reconstruction of Route~ 29, He/feels~ this iink
is~sOcr~tieat ~hat it has'to,So'included in'this phase of construction.
~ ~Mr. Bain asked, if ~ there a~e any-more ~rights-~f~Way~ needed, for ~ theesection
of ~road between ~Ber~ar Drive and~Route 29%~-' Mr~ ~Roosevelt answered:, ~
Mr.~ Bain asked if construction.will take~ any ~buitdings atong-'thatnsec~ion
of~.roadway~~' Mr.~ Roosevelt'~said he does not anticipate~any buildings<being,.,
removed. However, aonstruction~ will certainly move;~he-~roadwayctOser to-the
buildings.~that are ~already: there, .... He asked~' Mr~-~Benish ifdhe knew of~ any
buildings-~that would~' be ~taken during this~construction, Mr%~ Benish answered,~
~;no ~; ~
Mr. Bain su~Eested there be a separat~ resolution directed to Ric~ond or
Culpeper to.'emphasize:hew important-this Board.~hinks it is that thehBe~kmar
Drive~RiORoad p~ojec~ be _done at the same time asthe
He 'woul4* like'to.go, forward~ wi~h a,~tette~ or resolution tO .thee. State.
Mr, Cilimber~<mentioned that the. Rio Read~pro~ec~.~is,;.s~hed~ted.¥:to be-~;
adver~ised?~ in .July; ~f, ~995.':.: If,.;the section ofrroa¢' ~etween.-.,R~ute: E9 and~,,
Ber~ar Drive r~ains a .separate secondary project, but not part of the Route
29 improvements,.,, how~much, time could, be saved in ,Eettin~.,~the~;project<,to ..~
advertisement. ~e,- said-Mr. Benish had-mentione4~-that?nine months could-. ;~
possibly b~;saved. Mr, Roosevelt aEreed that,.only'nine months .wou!dcbe' saved.
One' of,,the~ proSt~s is~- that' .State funds w~tl~ :levelc:off, -' and~the new'Federal
~ransportat~ion ~c~ ~s'.makinE considerably more,'~FederaS. f~ds available~. ,.
However, these Federal, funds are onlF available if they- are matched with S~ate
f~ds. In the past, approximately 15 to 18 percent of secondary expenditures
had t~: be' for Federal projects; Now,. approximately 35 to, 40 percent off,the
expenditures, will-be; for_.federally~ qualifyinE~ pr0jects in' order~. to ac~ss all
of~the:.Fede~al funds, available. ~en this project ~s.~;done, it~wi~,;haue-to~ be
~inanced - throuEh Federate funds ;.~o ,assure that ? ~he* State will-,have,~access to
all of the Federal funds available. This Federal requir~ent will add time to
the p~eliminary~,en~ineerinE work because an enviro~ental ,impactLstat~ent
witl~ ha~e to be done. to ~qualify f0~ ;those. Federal,f~ds-. .... With'..a State
project, :there would,be an-impact :statement, ;but it would ;be. considerabl~
red~ced..' in,-~;scope, and ~onlF, S-~ate a~encies. ,woUld be ,involved, rather; than. the
'- Mr~L~Bain aSked if~OT staff and County Staff .can decide~how to?address
the .issue~ ~Mr. ~Roosevelt said~original!y it~ waS~haped ~his-,section of road
nea~Ber~ar~ Driwe~.~onld be added gO/the ROu~e-.29 prO~ect~ He~was~concerned_~
that the Goun~y would~ spend money for intersection improv~ents (left and
January 15,~ 1992 (Regular Day Meeting)
(Page 16)
M.B. 40, Pg. 16
right turn lanes) which might not be needed when the Route 29 project comes
along. Now. he thinks the work the County is going to do at that intersection
will make it function relatively well for the time it takes to get VDOT's
project complete. VDOT can get together with the Engineering staff and modify
VDOT's project so any funds the County spends will not be wasted. Perhaps
consideration can be given to the base and surface since it will only last
three or four years. Anything that doesn't have to be done in order to carry
that intersection for another three or four years might be eliminated. Mr.
Roosevelt said he'will not try to dissuade the Board from requesting reconsid-
eration on the Berkmar Drive project, but from his discussions with Culpeper
and with the federal aid aspect, he does not believe the Board will accomplish
what it wants to accomplish.
-~ Mr; Martin asked Mr. Roosevelt if the reason the projects cannot be
combined is because of the Federal aid. Mr. Roosevelt said that is one
aspect-, however, it~is'~not the-only consideration. ~A~,'Mr~ Roosevelt~under?
stands it~ even if-VDOT agrees., to~.finance this~ project with.: only'State funds:,-~
a' design~and location hearing will~stii1 haVe to~.be held-, It~ normallytakes
four ~to sixmonths at'a minimum to.accomplish this~: Then-'rights,of-way will.
have tolbe purchased.~andutilities, relocated:in order:tO be:ready
advertisement in,July,:.of, 1993 which is when.~theRoute 2~ project is scheduled
to be advertised. This only allows eighteen,months for~all of this to be -.
accomplished. Although this, seems~like'a,~long time, in developinghighway
~ Mr~ Bowerman, aSked if~apublic hearingd~te needs~:to,be,-set:for~hearing;~
the;:County~[s Si~-YearSeeondary Road Plan. Mr. Roosevelt said the Board needs
to adopt a priority-list for that public hearing. If the Board wishes to
pursue'~the,.Berkmar~.Drive/Rio. Road intersection:-as a~,sepa~ate~project,.and try
to~add::it tOthe Route 29~improvements, the~pUbtic~,hearing:can~be:held.on the
existing~list,. IftheBoard~wishes to'combinei~hetwoproj~ets,::..he:~suggested
that!Number 1l be eliminated andeVerything~_else~:on,the.liSt mOved~-up~one~>:~
slot.:)~The'~pro,b!em'hasnot been~resolved relating~to~what Project-,Number-16:
represents~. Howevers, hedoes~not:want, toldiscuss~:thiS-project~until:questions
about:the?,RioRoad--project~have been.resolved; ...... ~:.
.Mr~Bain.said he,is not conce=ned~aboutchanging;:the priority list-later.
He asked'ifthe,~ptansfor-the, Berkmar,Drive/RioRoad project~are~readYfor
Board.~ memberstoexamine. Mr. Tucker answered that Mr. Roosevelt ms reviewing
the plans, now, and can make suggestions based on the three~ or four-year
period~that-.he thinks~:is necessary.for, the?design~. ..... Mr:~Bainsaid he woutd~::.
like~to~see,~the~plans before.~the public hearing .... ~:, .... - ..... ~--~, ....
~:-~:~ ~ ~Mr,:?Bowerm.an saidrhe :would',like to have?nome tempprary,~' spot~'~improvements
on the section,of~.Rio~.,ROad,'between:Route 2O.and. Berkmar~Drive~considered~ ~It
seems~.to, him. thatwith some:-mini~al expenditure:of funds';,-a~substantiat.~,::~
differenee, eould~be~made at:~that intersections,-- ~ ._ -. ·
:Mr;'Bowerman asked~Mr;,Roosevelt, to discuss.the Problem he'had,mentioned
with-prOject~ Number,~16. Mr~':Gilimberg explained that Mr.~Roosevelt is refer-
ring reNumber t6'on Attachment' 3-B pertaining to,the road project.north'of
Rio Road.:.,~Mr. RO6sevett said the::road project,morth~of~Rio, ROad:Shows an
estimated-cost:.of $20.0, million:. ~-~his:is a'large.amount of?moneyand far more
thanwilt:be available in this current Six-YearPtan;.' There'~isn"tany~point,,
it*is~the.~Boards desiretomove
in:-workingon Priorities 17 through:22 if- '
forward:~with:.:building that.seetiono~.the~M~adow Creok Parkway-,;~.:'Whenvthe:~:
S~X-YearPtan:~is. revised'i-two yearsfrom now,.financing~will be finished~for
Routes 691 and 65tand that money can be put into the Meadow,Creek Parkway.
Based~on his estimate:of, the cost of the project~ there~wil! sgill:be-~ $!8~,0,':'-~
million,,to'~.be~~ financed,-and. ~it:.witl ~ take four~:or~i~e.:~years, of 'allocations
beyond ~this:: current: plan:~Before., there wilt -: be~: enougk money .to~ advertise,.~
Mr.'Cilimberg said that one of the things that could be done relative, to
the Meado~Creek,~:Parkway:'"north-~ofRio Roadis~,the, comptetion of the
Environmental.Impact Study; Mr;:.Roosevelt-agreed that',the Environmental..~
Impact~ Study.:could-be~done..in~.this~-~six-year periodk; He'pointed'out, that there
is_approximately-$5.0million spread.!among.:other, projects that:are shownas
Priorities-17 to:22~. This money could beredirected to the Meadow-,.Creek-"
Parkway, project,, and~it:would put, the northern section of-'..the Meadow'Greek
Parkway a year and. a-half closer to construction; :~ However, that:.'$18¥0~'million
will', still, be~ neededr after t998 for. that section.. He!::said-.plans can ,be'
January 15, 1992 (Regular Day Meeting)
(Page 17)
M.B. 40, Pg. 17
developed, and, perhaps, rights-of-way can be purchased, but there will be no
money to purchase rights-of-way or to do construction until 2005 under this
current plan.
Mr. Bain mentioned that there had been several meetings pertaining to
construction of the Meadow Creek Parkway North on a private/public basis. He
asked if a bond issue is deemed to be necessary, what are Mr. Roosevelt's
recommendation concerning this particular segment of the Meadow Creek Parkway.
Should this segment of the road be done separately? Mr. Roosevelt said the
Board needs to decide what options to follow. The Board has set out two
options, financing with State funds or trying to construct that segment of the
Parkway as a public/private venture. A third option would be a bond issue.
Two years ~from now.the~Board could change its opinion and decide on one of the
other two routes. He does not think the Board really wants advice from him as
to which of the three options should be followed. He reiterated that the way
the: plan is~ set up, there will be a. set of plans, developed~by i998 ' The Board
will:then be faced-with making ~a choice as to how financing ean~be done~ for
all of the~rights-of-way and construction. If the Board wants to go into
1998-99 with $5.0 million available for rights-of-way and construction, then
the last six projects' on~ Attachment 3~B need ~to,~be ,deleted, ~ and. the*- $5; 0
million put ~into:~the"-Route 63,1~.~project.~ . :
~., :,:Mr;,~Bain stated., that at this point, the~$~:~0 millions-ean~ stay,where, it is
because* none, of: this .money is being .' spent .-in~ thel first yea= of,~ the 8ix,Year
Ptan~ ~He~ said this~ Board-can-make some .decisions., in,~the,-,meantime,'~ on,,the
northern portion of, the Meadow ~Creek, Parkway.~ If it is~:decided to~ haue a. bond
issue, there is~ a~possibility that~engineering coUld be,dOne privately., tt
might?be"p0ssible;~ to:do~ that section ~at the same time as the southern portion.
of the Meadow Creek~ Parkway, is done
· . ,Mr-; Martin asked'~,i~leaving~the $5.0 million~in,~the plan wilt cause
confusion iif a_bond., isSue is~done. Mr.. Bain,said he, personally, does nOt~
think so. He' said it will be plain to see that the road will.not be built
Unt,it the year 2005, if this sequence is followed.¥ .~, ~ ~: - · -
':Mr,.' Bowerman:~asked if the Board. members are in agreement that there can
be-, a public' hearing relating to Attachment One~ as outlined~ Mrs. Humphris
commented!~that she doeS,.~not~ believe~Board members are finished~:~with?the,ir
discussion~ '~ Mr. '~Bowe~rman ~agreed,~ that:,Board members, should ,continue~.talking
about thais.matter if theg were~not finished;making comments, ~ .........
Mrs'.~ Humphris ,said she: wants the. Meadow Greek Parkway to_ be~ built~ as:. soon
as, possible-.-and by,-the best ~means:possible,,; -She wit~l always wonder~wh~, the
proj~ct.,gets pushed ~back,.in the::schedule. This causes her a ,great deal of-
concern. -She will be watching this carefully, and she knows that other Board
members.will be watching too.. - :,-~.:
.... Mrs. Bowerman asked Mrs~ HUmphris,if she.:,is talking abOUt all of the!
Meadow Cr-eek. ParkWay or just segments of it; ~Mrs.. Humphris replied that she
is talking about all-of the Meadow Creek Parkway. She wanted to discuss
Plann,ing gommissgon,,Priority Number 18- pertaining to.~Route..:866, Greenbrier ~_~
Drive... · She understands: that staff,, told the '~lanning, Comm.ission: it :needed-~to
do;some planning ,on'~that project;.:~Work~on-:~:the~proposed:rOad will:make~:it~ in
effect ~ a: four,lane,~.highway th~ough:anl~ established-neighborhood, :which, is
!
the~County., s:~ policy'at:,,all ~ ,,She: asked: if, anybody has any' knowledge about :the
possibility of a future extension of Georgetown Road beside and/or through the
CanterburY-}Iitls~ Subdivision~, ,Mr¥ Roosevelt :replied that,~he does~ not~. know:~, of
any~,such plans ~ ~, , .... ~.?,~ -
,Mr. BoWerman,asked~if:~Mrs. Humphris wants to~knOw if'Georgetown: Road-will
be connected to the~,Route 250 Bypass. (Mr. Bain left at 10:30 A.M.) Mrs.
Humphris answered, "yes;" She is asking the question because of the~ right-of-
way easement into Canterbury Hills that was~kept~ open, this past.year. That
easement.~'is:at Surry Road~,,which~,is: at the:west' end of Canterbury Hills, The
people~ in Canterbury Hills are concerned about, the existmnce-,of,,the oasement
because ,of-the plan for~,,a possible Neigh ,Grounds ~.entrance,,and~ the County
continuing,,to invotve Georgetown Road in ~mprOvements:to?make, it a ~very: short
~oad between Itydraulic~Road and; Barracks Road.,~ She: said, people arc-:asking why
this. is being don~ because ,last~ year ~this. Board said it-would,~wait until' all~
of.,the.,Route 29, Rio Road and--Hydraulic Road improvements were done before,any
January 15, 1992 (Regular Day Meeting)
(Page 18)
M.B. 40, Pg. 18
money was put into improvement of Georgetown Road. Rio Road and Hydraulic
Road improvements will have a great effect on the future of Georgetown Road.
She was surprised to see $1.0 million put back into the funding when it had
been shown las year as Priority 57 with no funding.
(Mr. Bain returned at 10:32 A.M.)
Mr. Cilimberg said Georgetown Road is shown as Number 18 on the Planning
Commission's Priority List based on the staff's evaluation of that project in
relationship to all of the other new improvement projects. Staff used the
criteria-based rating system, and this system is based on traffic volumes and
the service volume of the road. The best way to look at all of the projects
objectively in ranking them~is based on that criteria. Staff does not feel
four, lanes are required for Georgetown Road. It seemed that there would be
more of a need for intersection improvements. Some of which will take place
when~Barracks Road constructionis done. It is~still,unknown~what will'be
done at-the~other end~of~the-Hydraulic~Road intersection., This:needstobe
examined~to see~ifthat intersection needs to-be.improved~.~ It~-may~be:that
only one,improvement is necessary for. Georgetown~Road, but this will not be
known until the specific intersections are considered to see how they can be
improved for the:function of the road.
Mrs. Humphris said there are only.,a couple~of.other.intersections there,.
Mr~.,Citimberg:'saistaff~established that theHydraulic?intersection~:was~the!
one~thatneeded improvement. ~'There is:a bus"stopin:the southboundlane~of
GeorgetoWn~Road,'and',there~:is a~lot.of traffic in-~that area~ Mrs.~Humphris~
has mentioned~~ ink,the past~ that Some'.accidents~occurred there~ He said:that
$120-,million!can.~be.spent:rather.quicklywhenan, intersection isupgraded~
-~-~. Mrs, Humphr~s commented that the people in/Canterbury. Hills are..saying~
thisisan~estabtished~neighborhood,~-and they, wonder,whyrt~eorgetown~Road'~.~s
being~upgradedto allowcars to,travel faster which:.makes the_neighborhood
moredangerous~and amoredifficult~place.~.to,live ..... ~She.~Said:this~needs, t0be
kePt in~mind.,when~-the~public:hearing~is held,,~.-
-Mr.. Cilimberg:remarked that staff is seeing now and in future forecasts
that traffic levels on Georgetown Road continue to increase. This has to be
dealt'.with~ In',regard,~tothe-right-of-way.~into Cant~rbury. Hitts, M~ ....
Cilimberg~stated'that Staff~.suggested,~this-right-of~way~remaincopen because
when.Barracks~Road3improvementS are ~one,qthere-~will onlybeone~crossover-out
Of Canterbury'Hilts~onto,-Barracks,Road. It~is possible~that another
connection?might~?be~necessary!~in thefuture.,.~It?woutd~be:-best, s~nce~thatl
~ight~of~way hasatready~beenT,desigmated,~to~keep~it~becaUse itwoBtd-put
that connection to Barracks Road at a traffic signal.
also~affecti~the'Boothe?~s proper-
,~. Mrs~,,Humphris~said this'.connection would '
ty?:~Mr.,~zRooseveit:,-commented that--he,believes the Boothe, property~.actually
bel0ngs",to3Sovran~Bank,.-Mrs~ Humphris~,explained?that::the. BoOthe,~:property~:is,
being he~d,:~ntrust;~.
Mr. Roosevelt-remarked that he:.d0es,notthink thateither~County,'staff,-or
VDOT has any plans to'extend Georgetown Road~with'the:ideathatl,through
traffic,will go threugh'this-property~ If this propertyredevelops',sometime
~n the future and:there is an~entrance, at"theGeorgetown;:l~ght,,~he~thinks-it
would;bedesirable:to~..have:the:optionof serving Canterbury-Hitls~through that
intersection. 'This is~why VDOT, and, Countystaff~both~recommended'that.this
easement remain in place,' ~, ~',
., Mr,.-Cilimberg ~alledtheBoard's att~ntion.to,:the fact that in addition
to thenew-Meadow Creek Parkway-and. Georgetown.Road entering the six-year
prior~ty,:list~ Mr,.RoOsevelt has: shown in~Attachment,'3,~B-the:~_poten~ial for...,.
funding the,~Otd::Ivy. Road~widenfng:and-possibie~'relocation, prpject. '.-0n~the
priority tist, also:is,.:a projec~,~for~the wide~ing of.~AirPort~.Road. At'~some~:
Point,~planning-has to be done .for the Airport end of this road. There are
improvements to Sarman's Gap Road. and two bridge projects included on the
priority list::also.,?,One,.bridge:.project relates?to the:FreeState'Road.bridge-
over the railroad~ and.-the other b=idge project-.pertainsto.,the ROute627
rail~Oadcrossing~He;addedthat?~both of?these bridges:are, deficient-~n~VDOT
January 15, 1992 (Regular Day Meeting)
(Page 19)
M.B. 40, Pg. 19
Mr. Bain asked if the Route 649 project includes the four laning of that
road from Route 29 to the airport. Mr. Cilimberg replied that four laning of
Route 649 has been anticipated. Mr. Bain asked if the cost estimate for Route
649 is fairly accurate. He thinks the cost estimate appears low. Mr.
Cilimberg responded that Mr. Roosevelt would have to answer that question.
Next, Mrs. Humphris called attention to Route 601 which is shown as
Number 19 on the Planning Commission's Priority List. She does not understand
why such a major reconstruction should be done for a short road which just
goes from one railroad bridge to another railroad bridge. She asked what it
would accomplish to speed traffic through Route 601. Mr. Cilimberg answered
that one thing it would accomplish would be a way to deal with the railroad
Underpass at the east~ end.:'~Mrs~.-~H~mphris asked if the railroad might do
something about the underpass. Mr. Cilimberg replied that there have been
discussions about relocating the underpass and putting another connection to
Route.'250~.' ~ The-,Second issue is,. that there are some:high density, residential -
areas~designated'on Old~-:Ivy Road~ which can!t-be~develOped no.w. If it- is,lin
the -interest of the: Comprehensive. Plan .to serve that-~area, ~it appears that
there would have to,be a four,lane road, based~on ~all~ of~the estimates.
Mr. Benish stated that there have been rezonings in the area were re-
strictions wera pu~ on'various properties as to tha n~ber of vehicle trips
which could ~be ~mada ~before:~mprov~ents are made.to-~that: road~ay~ Mr,, ~.
Cilimberg_,co~ented that once plans are finished~-a developer:might be:~eady
to :~start a high d~si~y~ development, ~d that developer ,might ~proffer ~
something for:construction of:the road, H~ said ~this ~s the.reason Route:601
is ~, on~ ~he priority-liSt. - .... · : ~ .... .
.... Mr ~ ~Ma~shall' :questioned :whether~ the' ~derpass. at the: ea~t~ end :is in
Co~ty~- Mr. ~itimbe~g:reptied~'~"yes.''~ tt~:is ~ust over~heCo~y/City~line.
Mrs, t Bain said~he ::thinks Route 601-~shonld .be ,kept:on the~:priority tistg :evenlif
the ~underpass ~ has.to "be relocated.~ ~ It is "~po~tant-:: b~cause~of, the :t~affic
eo.~t~ and .~because~.of ~ ~the> c~nnection ~ to the:.Route'~250 B~ass. ~ :: :~. ' - ~
~, ~ .. e· ~ . ~._- ~ ~ ~-. '~ . :: ~ ..... . ~ "~ ::
Mr. Bowe~an asked Mr. Tucker~ if he has a suggested public hearing date
in mind. Mr. Tucke= replied that it can be sometime in February,~ if it~is
all righ~~ with ~Mr. Roosevelt. Mr...Roosevelt suggested', February, 19: as an
appropriate t~e, for:the~ public-hearing. He said~he~needs>some internat
direction from ~OT, :which means that he needS. ~o~ send this plan. to ~he:
Culpeper and Ric~ond-officeS to makesure~tha~ >everyone~agrees:with the
priority tist, andi~ .will take-~a month f~r ~his action. ~
Mr. Bain mentioned that he and Mr. Tuckers. discussed gravel roads with Mr.
Tom Fartey~. ~ ~ Mr, :Bain-said ,Mr, ~' Farley- suggested~the~Co~ty~ keep,, to its :process
on the SixvYear~ Plan, and he (Mr.~ ~arley) ~ along:with ~Mr~ ~ Roosevet~s:Office,
will~ look at~ :safety, issues .for :Some ~: of :~ these roads~~ :Ri~htsnof~ way ~witL~atso
he~ considered. '~ t~There~.was also :a ;discussion ~ at,. this conference relating
wha~ Fauquier, Cia=k- and Loudoun. co~ies..~have ~' been ~doi~g ~ . Mr..Farley
suggested that Alb~arle County"s, staff contact these three counties for
informati6n. Mr> Bain said Mr.::~Farl~y, would need ~til:Ma~Ch before he Would
be able to'make ?reco~endations,to this Board. ~
~ ~ ~. Mr ~ = Bowerman -asked~. if Mr.. Farley,would be _coming '~to a ~ Board ~ of~ Supervi-
sorS'- meeting '~.Mr. Bain ans~ered~:~yes
~M=. Tucker said staff:isatr~dy
pursuing contacts with ~the ~hree co,ties, .Mr.~ Perkins asked to~:what. Mr~
Tucker and :Mr. 'Bain are ~referring. ~Mr~ Bain.explained that he was .discussing
the first two roads on the gravel roads list, which are Routes 682 and 610.
He said .that~ ~OT is~not'reco~ending the s~e alig~ent be ~kept>'for~Route
68~. '--~OT :is sugg~es~ing a total retocation~ of:a~ Segment~ of Route ~68~ which
contains ~a -curve. ~There ,has been some:~ land :donation~ but. it. may not ~-.be ~eno.ugh
~0 get *~he~..total. r~el~cation~ which :VDOT fe~ts is -necessary~ ~ ~Me~ went on. to ~say
that~on ~Rou~e 610,~:al~ ~of the rights:of,way have:~heen>d~dieated~fr~om a~qUarter
of~a mi~e-f~om ~hecRoute 61~0~and Route 20 intersection, ~back to thei~d of
Route. 610. The:.lastsection has :not: been dedicated~ ~ anti'even ~though. it ~-is in
the'.~plan, <~T and ::Mr ~- Roosevelt ;'feel this {.~a~o~ be {~ don~without ~,making~:a:
significant:improv~ent.at:the.interSeetion of Routes 20 and-610. Conde~a-
tion would be needed because it has not already been done, and this is an
issue the:Board needs :to ~ considem ~as well>as ~other 'possibilities in ~e~s ~f
gravel~roads? This Board,s policy for,situa~ions:.such as:.~his:~has::always been
~o get property as donated rights-of,way. ~o years :agog. ~he Board:changed
how,~gravel roads ~would:be:~considered~ Mr~ :Farley~-.fe~t this needed ho .he~
,~": >~' '. ~ "~ ~ "'L ''> ..... ~' ' - ~ ' ', ?, ,,1 ,., ":~ '~
January 15, 1992 (Regular Day Meeting)
(Page 20)
M.B. 40, Pg. 20
addressed from Mr. Farley's district level before any changes or decisions are
made. Mr, Bain went on to say that Mr. Farley felt there was no reason the
plan could not go forward the way it is. If the Board decides to change
policies, then Board members can consider deleting something from the plan.
He asked Mr. Tucker if he had anything to add to his comments.
Mr. Tucker responded that Mr. Bain has covered the meeting well. The
next step will be for the staff to contact the other localities to see what
their policies are in regard to rights-of-way donation. It is impossible to
move forward with improvements to gravel roads because it is hard to get the
rights-of-way donated. The staff will look into suggestions and alternatives
to recommend to this Board as to how rights-of-way can be acquired.
MOtion was offered by Mr. Bain, seconded by Mrs. Humphris, to set a
public hearing on the Six-Year Road Plan as shown on Attachment ~1 (staff's
recommended~ priority .list) and Attachment 3~B" (Highway~Department's priority
[ist,shOwin§. Revenue Sharing'Funds) for February 49,
- Roll was called, and~ the'motion-'carried by,lthe, follOWing recorded vote:
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins ..... ~ . .
NAYS: ~ None -'
-. ~Agenda~Item 'No. 9b. Other Highway Matters,. · .... ~
Mr~ Martin asked if this Board needed to discuss the Meadow Creek Parkway
as fa~ca~c,t~he ,possibility ~of it::beingsa~totl~road ~or using:,County money to
help build ~it ~ . - .
~ Mr. Tucker said he would provide ~Mr.~ Martin and Mr. ,Marshall with copies
of correspondence relating to the staff's work on the Meadow Creek Parkway.
If the:Board wishes, it~ ~an be discussed at the Board-leVel.
Mrf~'Marshall commented, that at one time there waS~a connector road
planned.from Avon StreetExtended across to Route 20 South~ He asked if this
~0nnector~road has been eliminated from plans. ~.
Mr~Cilimberg'~said he tatked,to~.,Ms. JoHiggins, CountyEngineer, last
week, and she is checking the existing contraCt'with:a firm thatmay be
working oh ~that alignment.; There;,is~money budgeted inthe CIP to
plans)~=~thatconnection, and-the con~rac~ ~whoisalreadyunder,'~contract to
do~thos.e~road plans may,be used, or the project bid out for~a new contract~
The.plans would then be given to VDOT for thenecessary:approvals. These
plans~would~be availabte',to developthe project,through County~funds~Or
through~devetoper funding~ VDOT has:not~'agreed to'build~thatfroad, so~.~it;has
not~been~eonsidered~eligible for Secondary fu~dsl
Mr. Marshall asked what the time frame is for this project. He said it
wouldlalle~iatela~great~dealof, traffic, partiCularly~at the intersection of
Avon S~reet EXtended-and Route'20. He~noted*'~that theschOol buses going
Cate"EtementarySchool:are,coming,lddwn~ Interstate 64 and turning at the Route
20 intersection.
~- ~ Mr.~Cilimberg~answered~that as~far as~the'road plans are'~concerned, this
contractor will get~the~:plans~done~ He does notTknowtheexact 'time frame,
butMs~Jo~Higgins~can.'answer'Mr~,~Marshalt~s~question~ He added?that,-these
Ptansprobabty will he-.developed withim ~henext'~six, to nine,,,months..~ .As far
asconstruction of,~the~connector rO~d,'that~.time frame is unknown~ The~e was
a small portion~of,~the~road Countystaff-had-undekstood the,Forestry Depart-
ment~would,.build~wi~h!its facility~ but staffnow,understands that.maylnotlbe
the case.,~There areno~other activedevelope=~proposals-which might build
another portion of the road, and no funds are in the CIP for this road's
construction. : ~ .
Mr.~Marshali~asked ,again, if. anyone has an~idea:'as.towhen~the Avon:Street
connectorwitlbe:built,-Mr.,:Bainexplained that this Board has discUssed
having abond issue, if this connector road is desired. He added,that he is
January 15, 1992 (Regular Day Meeting)
(Page 2i)
M.B. 40, Pg. 21
not suggesting that it be built, but this is the kind of thing in the urban
area that needs to be considered. He said it is important to decide whether
or not the road should be built, how it should be built and how quickly it
should be built.
Mr. Marshall stated that this road is important to the people in his
district. Mr. Bain agreed. He believes everyone feels the road should be
considered for alternative funding because it is in a growth area.
Mr. Perkins stated that a number of people had hoped to get guard rails
constructed along Route 240 west of Lickinghole Creek. They were shocked when
guardrails were constructed.,~along~RoUte 250 near the Blue Ridge Building
Suppty~before they were put along Route 240. He asked if there are priorities
for guard rails.
~ Mr..'~Roosevelt responded:that his department makes-recommendations,to.the
DistrictOffice,~and~they are,considered-by:~he?~Traffic Office~and the Assis-
tant~for,Maintenance in Culpeper. One of the considerations for new guard
rail is whether or not it can be done within existing right-of-way, or if
there is additionat'~conStruction needed in order~'tohotd,the guard rail.~ The
guard,rail postS-need=land behind~-themto,.~hold.~them in place, othe=wise,~they
won'.t:do, their jOb:,if.vehicles.,hit them .... ,Whilehe~did'.not:have.an answer to
Mr. Perkins' question, the shoulders .......... of the road are very narrow and probably
are not sufficient to hold the guard rail in place. If this is the case, the
shoulders-would,have:to be widened.which wouldrequire additiona!right-of~way
and~would greatly increase the~cost of~installing'.the guard rail. However,~
Mr.',Roose~elt:saidhe:would,,~do:'some::.additionat,.review and g~t back:to, Mr,.
Perkins. , ~ ' ............
Mr. Perkins .asked,~,if :there,are 'plans ~to:~:extend~Route ~7g.4 using Rural
Addition fUnds. He 'noted that RoUte 774 ~s in:t.he,SeottSvilte District,..and:
runs, into: Nelson... County .... ....................... . ~
~_ ? .~Mr ~ ROOSeVelt ianswered,,:that Route:' 774 is:icalled:'the Appleberry Mountain
Road~ .:'This~ road cou~d:not ben,extended by-using:Rural-~Addition:.:monies~:~:but:
instead~;wilt: be :eXtended~,using maintenance~:funds;,, The section~:being opened:
has always~been-a part of~-the,syst~,~but,-the,:last mite'ur :so?of thatr road;:-.has
not been maintained~ for .many-. years ~ because~ no ~ one~'in that ~,area receded :-service.
He"pOinted out that~recentty land,?im:that a=ea ch~ged hands, and ,the:~property
o~er has asked that~the.-road::be opened for ~main~enance~: ~All~ that is being
done,is ~cutting ~.the~ trees and _b~sh -along ~the, roadway and putting,'~enough 'stone
on the::;currently maintained section of the road so the o~er 'can get from one
part of the road to the other. ~e~9.,has been. some verbal opposition express-
ed to this portion of the road being opened, and ~OT representatives wrote to
both property, o~ers :~Who have ," direct :.. access~,to.:the: road 'two } or~ .three ~ months
ago :to-let ,th~ know :that this would, be done;_r. The PropertY.Owners were.- ~-
infomed -,that ,if .they had objections, they needed,'to-:make written objections
to ~OT. If written objections had been received~ he intended to inform'the
Board of ~he~ob~actions~ .......... ~- '~, ,,,: .... ?-~ .... .~-.-
~::Mr. ,.Perkins -wondered.,if,:that proj~,ect :,has :been completed:.-~,.~r, ,Roosevelt
answered '.-that -the work has beg~ ;: ~:'but he: is ~ mot sure ~ if :~ the~: proj act ~.has:,been
Mrs. ~H~phris,-mentioned:~that :Mr. ~Roose~elt had .~ooked into:'~the: situation
at the intersection of 'Hydraulic Road ~and:Georgeto~Road. : She ~said har~
question had.~ concerned the safety of Westbo~d turning~ traffic: from Hydraulic
Road onto Georgetom Road. ~Mr. Roosevelt..:has' ~formad her~ that-accident.data
stated, that that.:kind ~:~o'f acc ~dent ~.was prevalent: in 1989- 90, but none::were
reported, in~ the first-:siX months:' of 1991. :She, W0uld~:appreeiate:another report
because :~it -seems that a .:left turn ,signal is :justified ~there. , This Situation
posag,:a danger to.,tha-tu=ning traffic., ..... - ..... - - · ~
Mr. Roosevelt said :he knew Mrs. Hmphris~sti}l had.-questions, about the
matte~, so :he~ brought ::a,detaited accident diag=~ with .,h~¥',to this ,meeting.~
Conside=ation was given?to the ,accidents at the~-interseetion 9f..Georgeto~:,and
Hydraulic Roads from the first of January through the end of May, .1991,
because that was all'the information available at the 'time. Compdter files
January 15, 1992 (Regular Day Meeting)
(Page 22)
M.B. 40, Pg. 22
showed that there were six accidents in 1989 and seven in 1990 involving
traffic turning left from Hydraulic Road onto Georgetown Road. During the
first five months of 1991 there were no accidents of that type. In fact, the
number of accidents at that intersection have decreased substantially. In
1989 there were ten accidents at that intersection, and in 1990 there were 14.
However, dUring the first five months of 1991, there were only three acci-
dents. The Traffic Engineer has reported, and Mr. Roosevelt agrees, that
whatever problems people were having at that intersection, have been straight-
ened out by the people themselves. Mr. Roosevelt said the intersection still
needs to be monitored and when information for the whole year of 1991 is
available, he will report back to Mrs. Humphris.
"~.::NOt Docketed: At 11:01 a.m., the Chairman suggested that the Board take
a short recess. Mr. Tucker said the Board would have to break for lunch at
aPproXimately 12:15 p~.m. Mr-. BOwerman .said'it would.be decided at that time
if~the meeting will. conti, nUe iafter meeting with~ the School' BOard~
,.-, '~-. The" Board .recessed:~nd then~:-reconvened, at ~ i 1:t4 ~ a~m~
..... ~- -~No~e:~Mr. Bain.~as absent at this time since he-was~_attenaing ~he
funeral s~vices: of his business partner.) ~. ~ .......
- Agenda It~ No. 10. Lickinghole Creek~ Report.-
Mr. J. W, Peyton Robertson, Jr., Water Resources Manager, pres~ted the
following status report of the Lickinghole Creek Regional Stormwater Manage-
ment. Facility,, dated.:.Janua~y 8, '1992:.' ..... ~
.:, ..... "PE~ITTING: .~This office.:.has: been .coOrdinating the securing
~. ?~permits for ~the Lickinghole ~Creek~ pr0~ ect~. ~ TheSe~ permits-, are. neces~
sary to comply~'with federal and state law~.. The following is a status
repo~t'~on the permits~necessary~.to co~ence?.the project:
ii U.S? Army Corps of Engineers (Section~404 ~ermit)/~
~e Corps has received all necessary co~ents ~from other federal
agencies, including the Enviro~ental Protection Agency, and ~is
~,~currently drafting the::permit for the~ Project.
The Water~Controt~B0ard:'.hasindicated that they will waive
jurisdiction'and will not object to the project;
3~:~',,~V~rginia.Marine. Resources:,C0nanission~(VMRG)~ ~::?~.. ~:~?
TheVMRCis conside=ing~:whether~or~not'all issues have been
,~Virginia'!Water"Control Board(401 Certification)
addressed through the 404 process and will render a decision as
to,whether~ahea~ing is~ne~essary"~bef0~e~he~0mmission in the
verynear future.-
Vir~iniaDam:Safety Di~ision(Dam-,SafetyPermit)~ ~.~ ·
The Dam Safety Division has issued a permit for the dam.
-FUNDING: Funding for~the project has been previouslyapproved asa-.
combinationof:locatand, federat funding,<" The'following is.a"break-
down of that.funding: '
1. Albemarte~CoUn~y-Capital~Improvements Pr~sram
Local funding for_the~project~ remains: in~the:~GIP~ funded at
EPA Clean Lakes (314) Grant
The; ........... Phase I!~ C~ean L.akps~Ass. istanqp(.f~unds?fo~,).~he project were
due. to expire on Sept~ber.:.30, 1991~. EPA extended the budget and
January 15, 1992 (Regular Day Meeting)
(Page 23)
M.B. 40, Pg. 23
project periods from September 30, 1991, to September 30, 1992.
EPA funding remains at $300,000.00.
ADMINISTRATION: EPA grant funds for the project were awarded to the
Rivanna Water and Sewer Authority (RWSA). RWSA is also listed as the
permittee for the dam safety permit and will be issued the Section 404
permit by the Corps of Engineers. The project remains an Albemarle
County funded project to be administered by the Rivanna Water and
Sewer Authority.
Land acquisition for the project has been pending final issuance of
the above mentioned permits. Once these permits are in hand, negotia-
~tions to'.aCquire~,necessary'property can commence."
Mr. Robertson, said~ he wanted to let 'the Board members~ know where".the
County is in the,,permit~ process. }Ie has put some maps on display for those
members who are new to this Board. The maps show where the project is
located~ · ~ - ~
Mr,~Perkin~ noted that the(breakdown~ of funding shows-,that local, funding
for the project~emains~' in= the? CIP ,at $1,946~,585.-~for FY, 1991~92~ This ~money
is stilt~'there and has not been~used~ but.~he is unsure~how ~much of it ,will
move forward, to the ~1992-93 CIP because it does not show in the CIP report.
When this much money is carried over for projects, the project should show in
the CIP..~ Hec~added that, the Board and the public~..~should~ibe aware~of~ these
projects, burn.he does not know:how this should be handled.'
Mr. Tucker replied that to handle the money for these types of projects
in the manner in which Mr. Perkins referred, would require double accounting.
He said that is~why thecmoney .wasmot ~shown~-~in~:the~ 1992~93~:CI~ He~.agreed
that'it ~woutd~ be ,helpfuL,to the Board and public,,~if~ the,,money~.¢ould,be moved
forward to ,the proper CIP. ·
Mr. Perkins.remarked. that there could be other on-going projects of which
the Board~is! not aware and for~,which~'the money.haS! not,.been :spent,.:~ <He reiter-
ated 'that these typeS ::of ~ projects.--need, to i, show~' in. the ~' current i,~ CIP. ,' .... -~
Agenda,~Item No~. 11. ~,Discussion: Retirement Poticy, re:: -' Continuous
Service. ~ ......... . ~,~! _,- -, ~ ~- ~. ~.,! ..... ,
Mr. Tucker,s~arized the following memorandum from Dr. Carole A.
Hastings, :Director. of Personnel/Human:Resources, dated: January 9, 1992,: '
"Pkior _to,' '%he t-holidays,' ~you- requested that~-I r~ieW, tt~, records~ of~:
:~ .... ~ :~ individuals~who have: retired,_since November, i989.,~(the date,~upon':,.~, :~.~f
! ~.~:~?~which'~ ~he~::new~ret~r~ent bonus policy bec~e effective) in order to
determine whether the provision for continuous service had negative-
ly;~mpacged,-'any~o~he~ ret~ree.~ Th~s'queStion~arose~,because'of ~he~
-~ ~:retir~ent~:of~MalCo~:Sandridgez~who~did no~ receive the? maxim~ .... -
~at lowable~' bonus<~due~ ~o~:~a? break ~in his,service ~wi~h~ the County.
A total of-80 files were ex~ined .and no other ~individual was
affected ~similarly, :i~e~ 'there ~ were 'no.~other: situations in~ which an
~ ~ individual had terminated service with the County, subsequently
returned tO service, and then reti=ed thus ~eceiving a lower retire-
ment ~: bonus .,. ~ ,- ....... ~.~
I.n examining the.~question of whether an exception in this case
should be made~several points should be%rem~bered:~ ~.-~ ~. .......
1) ~ -~If the.~:Boa=d~wants to-~remove the provision for continuous
service, for purposes of calculating the retirement bonus, ~'this
??~will ~=equire:a~zpolicy change by ~boCh~ha Board eft:Supervisors
2) The provision for continuous service affects several Cowry
. pOlicies and~any?major changes ~in~ ~his provision _should be
.-' ~-~-carefUlly?~ex~ined. I.~reco~end -that,. if,this: is being - ,
'anuary 15, 1992 (Regular Day Meeting) M.B.40, Pg.24
~Page 24)
considered, the matter be referred to the Joint Personnel
Policy Committee for study.
If you need further information on this matter, I will be happy to
be of assistance."
Mr. Tucker said he is still interested in knowing how many people are
:urrently working for the County today who may have had a break in service.
~e stated that this might have an impact as far as cost is concerned, and he
thinks the Board should know this. He suggested that this item be deferred
mntil the February 5 meeting so additional information can be gathered.
:,: A~ this time, motion was offered by Mrs. Humphris, seconded by Mr.
{artin, to defer this item to February 5. Roll was called, and the motion
carried by the following recorded, vote+
AYES: Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
NAYS: None.~ ' "-
kBSENT: Mr!'. Bain.
Agenda :.I~em No. :12. Discussion: ..Joint Securit~Comptex~Bonus:Plan~ for
Personnel .... '~
~,i ~'Mr:.'~Tucker presented.~the.'fotlowing, memorandum d;atad: December 23, 199~:
"I have enclosed (on file) for your review, a request from Mr. W. E.
Spratt, Jail Superintendent, to' approve~ a.:staff bonus program f~r jail
-~.-' employees who, like. allSh~te~funded empl0yees,'have'notrecsived a
pay raise since:luly 1,. 1990.' ~.Mr. Spratt is requesting that each
full-time employee~receive $500 and each part-time employee receive
$~50. Char~ottesvilleCity CoUncil has recently approved~.this request
. ~ sUbject to the Board of Supervisors" approval.
The bonus is to be funded from revenues which exceeded expenditures
generated largely through housing federal prisoners in excess of the
projections:upon~.which:~the"JailT"sFY 91.:budge~,was,'buiit~- The-total
excess to be returned to the County's General Fund is $5.4,769. The
,'County's share of. participating in the-request, will be 31 percent of
.~ the'total CoSt~ wkich equals'i $10,:~17. ·
Staff:recommends ~that the Board'concur with City,£ouncil!s approval
:andappropriate$10~.612,to theJail Fund to, accomplish, the.'recommenda-
Mr.~TUcker saidthat,Mr:~-sp~at~,: Jail Supe~intendent,..ispresent ,at,~the
~eeting(~.=. He added that staff i~m..recommending.'approval of the bonus program to
accomplish Mr. Spratt's recommendation.
Mr.::Martin ,of~fered:motion to,accept,excess,funds,in the.,amount of $'54,769
from theFederal ,government ~for housing?Fe~e~al~prisonersand to'adopt a
resolution.of appropriation in the_.amount of'$10,617,~50 to fund the County's
shareo~ a staff~:bonus 'pro'gram'for'jail employees~
Mr. Marshall said he understands the Sheriff is coming to the Board with
a similar proposal.~for.his deputies~ Me wonderedif the-depu%ies:would be
~ntitled'k~.any of,:this~mOney,: Mr, Tucker::said'that'~ilt~be.a-:differ~ent:
situation.,' but 'he does-not think the Sheriff is going to make the same re-
quest... The distinction between'the rgquest from the JailSuperintendent and
the Sheriff is that unlike many localities, Charlottesville City and Albemarle
CountY ha~e a.. regional~jail-and, employ~"a jail suPerintendents, tnmost:~"other
localities'~ the Sheriff i:s also~responsiblefor~:thejail::. If this Board
approves the.request-, ~the funds to be used will come from money the jail
acquired through the housing of Federal prisoners. The jail ~emptoyees.-earned
this .money', and have had:~o.i.~,ealwith, the problemsassociated.'with the'addi-''~
tiona! numbe[r~ of inmates~ He. thinks there·:~is-a differencebetweenthis~.
proposal:and any proposal?from ~he.Sheriff
January 15, 1992 (Regular Day Meeting)
(Page 25)
M.B. 40, Pg. 25
Mr. Martin asked if federal prisoners are only transported by Federal
transportation, or do the Sheriff's deputies help with that kind of transpor-
tation. Mr. Spratt answered that the Federal people transport their own
)risoners.
Mr. Marshall wondered if since the Sheriff's deputies do not transport
~ederal prisoners it is felt that they aren't entitled to any of the funds.
Mr. Spratt replied that the funds are not tied into the Sheriff's activities
with the jail.
Mrs. Humphris stated that she would second Mr. Martin's earlier motion.
She mentioned at an earlier meeting the conditions of the Joint Security
Complex. Theq~new~Ventilation System. is not yet installed, and it is
d~sperately needed. Although the County is willing to fund its portion of the
ventilation system, it is her understanding that the City will not fund its
portion. !'Not~only:.dOes"thishavea negative~effeC~ o~the~ prisoner~,:~but~it
hasaterrible effect on,the, people who have to work there.;~Becauseemployees
haveto work ~nderthese conditionsl,.and have to take care~of~theextra~
Federalprisoners, she feels they really deserve to have some of the benefit
of the bonus that is being returned to the County. She is happy to second the
motion; .... - ~ ,: ..... - -_ ': ?, ~' ._'~"- -~
~.Mr.,~Perkins:asked~,whodetermines whether¥.the, funds for:ke~ping..pris~ners
will be~paid-from Federal or State funds. Mr. Spratt answered that the
distribution of funds is determined by a computation of the actual cost of
housing:an<i m mate in each facility."He!sa~do~ha~now the cost is,$35 perday
per Federal,inmate', ,~It is hoped'thatthe f~nding~can be. increased,,~and he
no~ed.~thati:payrolt~:cOSt~ of~:~the:..buitding.,,equipmen~;...et:e.., is:.taken:into
consideration. ~:.~: ~. -' : ~ '
7 M~. Perkins;aske&.the'amount of mpney-::per;'day for keeping-state - :
pr.isoners:~'.~M~.. Spratt~repl~ed~rtha{ money~for~state~:pr~soners:iis~,broken'~..:down<>-
~nto several areas.~iThere, is.:a~Department.?of Corrections~b~Ock'grant~which
Pays, approximately $15 to,~$17~adayper?Fede~al:prisoner.~-~.However',:.wages are
p~imarily,paid:~by theState-COmpensation,Boa~d:~"The~CouhtY'[s:',share for
prisoners is:five percent of:the .Jail's budget~and.the CiZy's share is ten'
percent. The-remainder Of'the:cost i's picked up byother revenues..
~:!"~ M~..,~e~kins:-said-.:he'has read.:.that:it costs'~between $20~0001:and $25,000 a
year~-~to incarcerate.~a prisoner;'~$35 a.day-does~not.come ctoseto:that?amodnt
o.f.money,~- M~:--wonde~ed~:&f someone'-is Puttimg,.~t,:false':info.~mation~-or:~.if the
Complex-is;nOt getting:.enougk~moneyfor'keeping~prisOnersi.:-,Mr~SPrattJ
rasponded,:that.tha $35..a day f&gure 5s.,based~'O~-actuai~costS'such..~aslfood,
sataries~tutilit.ies, etc. In different parts of the country, costs are
different., Alexandria and Arlington, Virginia, are getting close to $80. a day
because.their costs'.'are .high~r,.~:There has not!been a, revision;:of, the"-$35
figure~for severat<years~"~'and~'that-~is'~why he is~working:with:~.County:s%aff::-to
get. exact--cOsts. He: thinksiS35 a~day~'is a.:realistic-'£igure, an~is:~not,~~
~:.:.,.~M~s; Humphris:explained that.the'Compl~x~is at: the'mercy Of~the.~Federal
formula, and.~she:::thinks this region.is lucky-:to':-gat the~-$35 a>day*per
prisoner. . -
': ;~ ,., M~. Perkgns':, said if the:. costS5 of a:, buit~ing replacement :and the: vent&ta-
tion. sgstem,,.replaeement,.i are: considered~i he¢:~onderg¢ if..- money:: &s~ being::made ·, "He
woutd~, iike to. see:. every-employee': get? a.: bonus,:,. ~-:.He~ noted~- though, '; that:where he
works, .;: one~' division :. ~ight'~ have-~ ~- good, .year~, and: another, division,-might- have a
bad.-, year ., :.':This might:not ha~e::happened because'~ ofhthe performance:of:the
employees, bnti.t-might-,be beeause,.of marke~ eonditions~.i,'~is.eompany:'does not
give,the:divlsi.on;that..-hadthe good4year, a bonus':and~:ignore the. Other
division; He said.that.-.all~divisions get thetsame:acrossrthe.~board raise.~..He
wonders,-if~-thewrong message!is, being sent b,y:giving. Jaii~emptoyees, a, bOnus
because:they work for.the Jail, and not giving other-employees a bonus.
.Mr.-Spratt explained.that~most, of. hiscosts are'::fiXed~ No:matte~,,how
many,:inmates h~-~houses, the:eteotricity:i water.~ sewage-, heating andsalary
costs-will b~ approximately the same, His program with the Federal government
..involves whether or .nothe has space, available forFederal prisoners:;:'He
budgeted for:.~en~Federai prisoners a-:day thisyear.~-and,has, been ableto~_keep
January 15, 1992 (Regular Day Meeting)
(Page 26)
M.B. 40, Pg. 26
approximately 15. If the inmate population increases, then he has 24 hours to
get in touch with Federal people and the Federal prisoners are moved. His
first mission is to take care of the localities, but if he has bed space, then
he will take in the extra Federal prisoners. Mr. Spratt stated that it would
be easy enough to reduce the stress level at the jail by not taking these
Federal prisoners. This was looked upon as an opportunity to help the
localities as well as the Federal government. He went on to say that he is
hoping to get construction money from the Federal government. There are plans
ahead where, if a certain number of beds are promised to the Federal govern-
ment for its prisoners, the Federal government will fund capital improvement
plans. He hopes to do this later in this decade, and is trying to foster a
good working relationship with the Federal government also.
-,~-~ ~M~; Perkins said he understands, but everyone is missing the point he is
trying to make. Mr. Spratt has some extra money that he wants to give to his
employees-;' Me wond~red~'what:will happen next:year~:.~Mr;~'Spratt,ansWered-that~
~his~is.-a~one~time~onusiplan~.. :Mr.,~Perkins~continu~d.~by,-saying~hmt ifithe
Stage does~not give any increases ~n salary~next year~ and there~is~a;surptus
from, fundsLthat have:been colle~tedfrom the F~derat~governmen~ or,~others~is
i~ ~rig~t,~to,~give~this,money to the~C~mplex~emptoyees~when:there'~ar~ other
~mptoyees who~aren't:g~tting a,bonUs~.be~ause ~hey,,did,not~haYe,,the chance to
make, extra money~ Mr.-$pra~said~<~heemployee~:at-the,~Complex reaiiy~don~t
know:towhom they<belong.~ ~hey-~are,State employees,, but,~hey arexnot:State
employees~, They~are~CoUnty employees, but~they~are,~not~County· employees.~
They are City employees, but ~hey-are not Gi'ty emPloyees ~ understands~hat
the County hadmerit:increases,~his past year, and the,City:hm~ a,,bOnus, plan
for.~its,'emp!oyees. ~The~Compiex~tried~to deveiop,,its~own~,bonus plan to
compensate Complex employees with a little money from the City and the County.
He was>able~t~',save ~he'moneY~paid~to the Complex~by~the:Federal~government~
for,housing~its p~isoners,., Although he. sees, Mr. Perkins' point,,h~s~empioyees
do:not~feel as though,~hey~'are'undery~ny plan except 'the' Sta~e.Compensa~ion
Board!swhen:.salaries are'involved. ~'The CompenSation. Board~is:inot:~pro~ect~ing
any~-pay,.~raiseS until:t994~ ~tnsuramce has inc~eased~approxima~e~y;$30
per:,mdnth, yet hiSl-employees:were not, conside~ed,,for gounty,~merit>-raises~pr~
for;'the.'City~fbonus~Ptan;- -Me'feels that.]thi's$onus<~ptan:wilt",go' a'tongway,
not-only,.~in;:helping-employee morale, but it~-will-atso: helpl,fostek~,thR-rela-
tionShip between th~:City~and th~0County. '.' .... ~.~ ,' ,-~- ........ ~
.... -,:Mr,. Spratt pointed out that: this is one of-,the few ja~ls;lwhere' wages are
not'subsidized-by the, localities~ His conte~nporaries~in, nor.thern:¥irginia<:.
make, 50 percent more money,,,than'he,makes. Me added that.these northern
V,irginiacj:ailsare subsidizedxby~ the-:cities,:,countliesand:.~jurisdietions to
help~makexup,'the~disparities. TheCOmpensation:Board indicates~that':the.money
it allocates, should be':,a l~5.fact~rformo~C'pos'itionS,:which means~:thmt::,the
Compiex-emplOyees:should'make~one~an&':onerhalf'times::Whatthey~are[curre~tly?
making. 'He saidc~he:-,Comp~nsati0n',Board:pays~the:employeeg~'but?:the~gompensa-
tion'.Board:beiievesothe' localities shOu, ld pi,ck,',up, the extra..amount.::.:'He-has~-
not come:go.':,~he-~io~al.i~es t,O,ask:~fo~ subsidized w~ges~ att:houghit-~stsomev
~hing-~hat may be-'considered iater~.,'He~said,~he-CityUhas~g~eed 'that~it~,is,
p~obablysom~th~ng--that, shOuld.~e~examined; Hevnoted~.hat:the:,bas~sga~ing
sala~es for:~correetiona~:,office=S~_isL,$t7,7951~!~*,..; ..... >~':. .... :::,.~. :~,:.i.
At this time, ~r, Hartinmnended his motion ~to accept excess funds in the
ammount, ofac$54,Y69;-refund!from!the.~federat.cgoVerbanent~?f0r:hous~ngcFedetal~,-
PrisonerSi-and'to approve~the-folloWing reso~lution~of.appropriation:inthe'
amoun~of:~$t.ff~617:.to ,
fund:the'.County.s,share.of;a:Staff::~bonus'.prog~am:for'jail
: ;Mrs~Humphr~s.:seconded:the. amended motion~ .... ..... ' ..... ~,4 , '
:~ c ::, ? Roil was: called., and:" the.~ motion, cart ied~ by: t~e:, following: recorde&;.VO~e:
_~ :,.,'~ i4h: V'~ ~,: ~ .,_ , ;"~'~ ':~:'~ :::~ . ~ :'0~ {5;' ~ L' ~ ~, ~f~'~,~ .:~-,:~'~'~ ~?
AYES¢-<~Mr~-Bowerman,~Mrs~cHumph~is:~>Messrs:dMarshali:.:.Martin:~and; Perkins,~:~?
}';_-}:::':~ '-'': ::- .-' ' {{" W-F; !:'):::l ::":': :. :.?.:~: .: :..*,~.' ~'.- . C':' :',v.-:.:':'? :,., ..., , <,.,:<:: .:B.{:-. -~:.:.<a,
::~i*"?:':. :' ' ' ..'
January 15, 1992 (Regular Day Meeting)
(Page 27)
M.B. 40, Pg. 27
FISCAL YEAR: 1991-92
NUMBER: 910034
FUND: General/Joint Security
PURPOSE OF APPROPRIATION: Funding of Bonus for Jail Employees
EXPENDITURE
COST CENTER/CATEGORY
DESCRIPTION
AMOUNT
1100033020700002
1400033020110000
REVENUE
REGIONAL JAIL
REGIONAL JAIL-SALARIES
TOTAL
DESCRIPTION
$ 10,617.50
34,250.00
$ 44,867.50
AMOUNT
~!00051000510100
2fi00016000160502
2400016000160503
GENERAL'FUND BALANCE
CITY OF CHARLOTTESVILLE
COUNTY OF ALBEMARLE
TOTAL
$ 10,617.50
23,632.50
10~617.50
$ 44,867.50
(Note,:. At .this~time;-the BOard skipped~,seve~al
Agenda':ItemNO~L17a. Proclamation: Virginia Community College Week.
Mr,; .Tucker explained that helhad.received a request from Dr. Deborah
DiCroce, President, ~Piedmont Virgihia C0mmunitM'Eollege, ind%C~t~$ng.~t she
would like the Board's approval of a Proclamation~ that would recognize' the
week of January 19 through January 25, 1992, as Virginia Community College
week. Mr..TuCker then read the Pro~l~tion~to the Board. -:' ~
MOtion'was Off:ered by Mrs,,; ~tHUmphris, seconded:, _by Mr. Perki~s~ :to,approve
the Ptoe~lama,tion for ,Virginia CommUnity College;.Week. ~. ~ ..... ~ ~i,
Roll was called, and the motion carried by the following recorded vote:
NAYS: None.
,Note:- ~e Board.. ret~ed; to~ ~e re, lat.. ag~ order~at, this? t~, )
~ Agenda Iteml No.':13a~' Appropriation: Transfer of Capi~l Improvement
Funds to StOne/Robinson for Roof 'Replac~ent ~Pro~ect~
M~iY~cker said the~request'isto{tra~sfe~d$50,00.0 fromthe. Brownsville
masonry.~epair pro~ect and $20,~8D from the &heHo.llymead classroom~library
project to the roof replacement project at Stone-Robinson Elementary School.
This project~wasoriginatlysc~edUled~ in the 1992~93 capital,~Improvement--
Program (CIP), but due to water damage, it is imperative that the roof be
rep~a~.~d.<as~:s~n~s:~p~s~s:i~i~c~e`~i~ce~D.t~.~:~hes~wnsvif~ie~an~ymead~
Pr0~ects. were completed under the budgeted amount, funds are available for
this'::requestinthe current CIP budget.
'Mo~o~.was offeredby Mrs.'-Humphris, seconded by Mr. Marshall., to:'.adopt
the ffi~toWin~e~SOtn~iomto~'~a~proprRatio~uappre~ing~thed~eq~est'~is t~ne.~
· - NUMBER':. ~- 91003t FUND: CAPITAL
~B.~WRPOSE!~ OF APPROPRIATION:.
::'~ . ..... , ' : .~ ._ROBINSON ELEMENTARY~ SCHOOL.: ROOF:: , .' :1.
·EXPENDITURE-
cosT. CENTER/CATEGORY -..: .... DESCRIPTION . ' - . - AMOUNT
:~1:9000602028:~09027:'?:.: BROWNSVILLE i:'.'~ :'.,.": ret?:?:~.~ ,'ii~:&::.':.~ ,::($50,~000.,00)
.: 1900060205999999-. HOLL~ (20,000:~00):.'
190006021080D902 STONE: ROBESON - ROOF Y0 ~ 000.00
TOTAL - 0 -
~;,Mar~halttc:s:aid~-~-~:,~i b~en~'~ld~ their t~s~as:~a..:qui:¢k ~y,~, to~ ~g:et ~ the
Stone-Robinson roof replaced. He agreed with Mr. Tucker that there has been
extensiVeJwat~r~.,d~age~ tO ~the tibrary~ at the school. ~
<i~ ~ .U"':,%-~ ~'.. {'~: ' ;:. ' ' ': ~ i .~?:,:~:?:}:~:h~'~: :, 1'!,~ ~-' ;'"- ~ ~'. ~:' ~
January 15, 1992 (Regular Day Meeting,)
(Page 28)
M.B. 40, Pg. 28
Roll was called on the foregoing motion which carried by the following
recorded vote:
AYES: Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
NAYS: None.
ABSENT: Mr. Bain.
Agenda Item No. 13b. Appropriation: Shenandoah Valley Juvenile Deten-
tion Home.
Mr. Tucker said that the Shenandoah Valley Juvenile Detention Home is
requesting ahappropriatiom~ of'$t0,137 to aid the Detention Home in expendi-
tures that were not anticipated. This amount, over and above the original
appropriation of $45,409, is needed to cover the cost of increasing the number
of Albemarle~ County youths a~ the' Center and a~ corresponding decrease in
non-participant revenues. He noted that the additional funding is being
requested from ail of the participating jurisdictions as well. Charlottes-
~viile's,shar.e will~i~rease ,~by,$25,255 ..... .',~. ~'~ .~..
~i-":i~.Motion was offered by Mrs. Humphris, seconded by Mr. Perkins, to adopt
2thp,~.~o!!oMing resolution of appropriation approving the request.
Rolls,as.1 ca~led, Mind the. mo~ion.ca,rried:'~by~the:followimg ~ecordedbvote:
AYES: Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
NAYS:,~ NOne. - ,~ -,~. -~ ~ .
FISCAL:YEAR: 199'1'~92
NUMBEE: 910033 ..... i.~.' " '~',:,' ~ ....::~':"
PURPOSE, ~OF APPROP~ATION: ADDITIONAL' F, UNDING/~JlffF~, ILE DETENTION~ HOME
EXPENDITURE
EOSTc~EENTER/CATEGORY .... DES~R~I~ON:' - .- . ~
AMOUNT
1~10003900056340'O ' .JtIVENILE~ DETENTION HOME ..... ~ '.. $ 10~ 137.00
TOTAL $ 10,137.00
REVENUE DESCRIPTION AMOUNT
':~, 21~000510005t0100 ~ GENERAL-FUND BALANCE' ~,- $ 10~137.00
TOTAL' $ 10,137.00
(Note::~TheBoardagain skipped several items.on the agenda. Mr~ Tucker
-left the room a~this~time.) ....
AgendalItem'No~,;t6~:Benton:Downer,: Raquest~concernin~septiCsystem
problem~onproperty at'the corner of~.Routes 250 and 240 where The Galerie
Restaurant was-located.
Benton Downer, Associate Broker, Montague, Miller
"!~am" writing ~this l~t~r t9 YOur attention~as per .~he,
Ro~bert: Tucker, Executive. Of~f~icer for~ the~County of Albemarle. ·
· . FoK the. past two months I have had numerous contacts with the County
Health Department concerning the Galerie Restaurant located at the
~,~f~ ~p ~<7~mParce~i~lA~somed by the Co~ty of Albemarle as C-1.
This!property~has~:been~a :r~estaurant since.~th~:6Oss. _~ .wasrecently'
sold,to a new~userby our'firm~ In an effort-~to'Compty with new~
countyregulations, we made an effort to uncover the system at this
cur~snt location and have found the ~oltQw~ng. · ·
,The~original~septlc s~stemwas,,piaced approximat:ely 120 feet from the
existing building in 1960. This system was washed away in a flood in
1969. ;,It' was r~placed by a cistern-'system,:and over~ ~he,.years~20:feet
Of!£ill:havebeen~-placed-0~ the'Site over,the existing-syst.em. The
January 15, 1992 (Regular Day Meeting)
(Page 29)
M.B. 40, Pg. 29
current cistern system is a big round concrete box with a sludge pipe
draining into a 20 x 20 gravel pit. The overflow pipe drains into
Mechum River.
The Health Department and owner both agree that this is a very unfor-
tunate situation and County Health has recommended a number of solu-
tions in their attached from Jeff McDaniel dated December 9, 1991.
The County is unwilling to allow the property to use a new septic
system for a variety of reasons. Including the following:
The size of the site will not accommodate a septic system and a
reserve sys~temwith a, suitmble distance from the river and
existing well.
-.The Site,.has, over theyears undergone approximately 60percent
_~,.filLto,~build up a parking area."~'~N~:~system'wilL~be~:atlowed in
~ the fill area.
The Gounty Health:,.Department recommend the following which, we feel:
will~ not work
1. Sewage Treatment Facility: This is a costly project that would
eventually.' require water ~to run directly into,~Mechum,~ River"which
.flows directly to- the.,reservoir¥
The adjoining: property, owners to'lease~system:'-Ail sites with
gravity ~toW-are, located,within,the 100 year flood piai~.~i It may
be possibiei~to pump sewage across 240 under the railroad crossing
to use a site from a Mr. Clayton. He has no willingness to be
remotely reasonable on.thematter~and-~twouldcost thousands to
even get:.a lineof approximately ~ feet~to his property.
Pump and haul method is also an option, but according to both
county:and, stat~ health officials this. matter~would be~considered
on,a short~te~m approval process~
~They, also recommend allowing this buildingto~ hook ~up tothe
Crozet/,Chartottesviite.Sewer:Interceptor ..... Manypeoplewe-have
spoken.toe-at the County'feel this is .our only real option.
Our a'Ctualrequest:~s ~hat you, expand theAlbemarie CoUnty, Service-
Authority Jurisdictional. Authority to-include Tax Map57, Parce131A,
known~as the GalerieRestau~ant. While'we realize that this is, an..
unusuai request, we feel it is in.everyone's best interest that this
projec~.be allowed: access to this service line>as-ali~ other options'
have been exhausted:~ ~ .- ........ ~ ~
Thank'you for your prompt considerationconcerning.this matter,.-·
Please~letme,:know.if I,~can~answer any additional:~questions:concerning
this project~!':
Mr. Citimberg, presented'the following~staff~.report: ~'.: ~,
"A request has been received from Mr. Benton Downer to amend the
Albemarle Coun~y~Service:Authority service~are~boundaries to provide
public~sewer.'to:the'~former,. Gaierie~estaurant.,~.A :letter from.the
Hea~th.Departme~t dated,:December 8,, 1991.~(on-'fite),~raises~question as
to the~adequacy.of'the~weli. Iris assumedfrom, correspondence that
the restaurant~use wilt continue~ ~. ...... '.'~
The Comprehensive Plan states on Page 146:
Objective: Provide publlc-water~-andsewer:services.:tothe,Urban~Area
amd Co,,-.unities.
Strategies:
Follow the boundaries of the designated Growth Areas in delineating
service areas ~
. ,,~ ~
3anuary 15, 1992 (Regular Day Meeting)
(Page 30)
M.B. 40, Pg. 30
Only allow changes in service areas outside of designat~i Growth Area
boundaries in cases where the property is: (1) adjacent to the
existing lines; and, (2) public health and safety is endangered.
Prohibit access to the Cromer Interceptor between the boundary of the
Cromer community and the Urban Area.
This former restaurant exists outside the Crozet Community adjacent to
the Crozet interceptor on property zoned C-1. tt has been implied
that continued reasonable use of this property necessitates hook-up to
the interceptor.
-~.~Because Of issues that~shou~d~e addressed regarding reasonable use of
..th~ property, alternatives for alleviating the sewage problems and
questions of well adequacy, staff has not had time to fully investi-
g~r,~ri~ig ~ ~a~mmek~e~ ~that~h~Bogr~?~
~a~g th~m~ ~M~ br~a r~ u ~ 99:2 ~o~ a~t o~-~ $ i~f~o~ S~fd $~ ~er take
the following:
Prohibit ~,cess 'to the Croza~ !'ater ~ter batwaa~ the bou~zd~rv of the
R~)oze,~v~m~t~i~opl~r~r gD~{nsion into Alb~arle Co~ty Service
Authority s~rvice areas for both public water ~d public sewer
(~to existing structures only);
2). Preparea compmehehsive repor~ based on:consultation:w~th-:vari~s
other~relevant agencies."
Mr~ Cilimberg said this~.~i's Commercially-'zonsd.prope=ty, ~an~therelis a
problem with adequate..sewage disposal for~activities with the:~ox~r¢ia~~ use
on this~.. ~r,~p~£y'~ ~h~ .~eal~h~-D~pa~ ~m~t
al t e~iy~$) a:n~ ~he' ~e~S ~h~2 ~.~fo~ne~i o~i b~. ~h~ ~t i~ ~w~:~ke~ ,best
answer:to the-problem of sewage disposal. Yesterday, he fo~d that this has
Autho~iLye ~ ACMe) ~and~:~ ~h~ R;E~n~v~a~3 ~nd~ Sewer. Authority. (RWSA): in terms o f
connecting to.~ the: Crozet interceptor~ if~servicea=eas arechang~dto~:~include
this property, kccording~o~ M~c,~Bitl;Brent, both the ACSA and the RWSA staff
have indicated this would not be possible and would not bereco~ended. ~e
RWSA would?halve the ~inal~word~.in this. particular
main through~his- area to,he interceptor, but it is not desirable to have a
direct connection to a force main. Mr. Cilimberg suggested this item be de-
ferred until Feb~ary so staff can talk with .the Co~ty .Attorney and the
Zo.ni~g A~inistrator.aboUt'some ~sequestions asT~el~::~s, meet~g wlththe ACSA
and. the ~e~lth'Depa~ent:. Staff~ ~ill~try,.to~have. the~information/~eady hy
Br~t--answered tha~ he would be gl~d..to~ answer:~y~questions'-th~a~:~heBoazd'
Mr. Bowe~asked~the~'d.is~anee to the geavity~portion~ef~;t:he':ineer.cep~
te~ ~:Mr,~:~'Brent s~id~h~beti~ves ~it~o:beona~-half mile.or mor~:? Mr~Bowermn
sai,d tha~~ m~ns ~he interceptor~ is:not~reasonably.a~ailable-
Mr~ Martin~womdered if~.th~ applie~t iswilling ~o pay foz~ th~, eonnee-~
Lion.~ Mrs..Do.er sta~ed t. hmthe represents.~he~o~/of.:t~he~pnopertY, and~:~he
o~ar.woulffbe,w~lling tobear any costs invo:lVed~ith the. connecti°n.~. He
said the restaurant~'bui~dingwas builtin1960,:.~andthere~was.~a sapmrate~
syst~.put:inat thatt~e. However, the1969~flooffd~aged~the.~syst~m, .and
it wasn~er~prop~rlyreplaced. The.syst~had been-in operation, but~now it
is closed,~.and new regulations are~in.~effect.~ Th~ sit~willnot accept a
septic::sys~m on:~itsi:o~merit~:?~EVerythi~g?~ound.::~is,.:propen~?~m in~:~the one
h~dred yaar~flood plain,~:so the O~e=~Canno~? get h~tp frem. a~mdjOining
property..;~er.,.~_~h~ on~ly.:?~wo options:,mvaiimble:area sewage treatment plant
on the site or a~connection-.to.the Crozet interceptor. He:believes Mr. Brent
is r~gh~ W~n.hesmys that the neares~:gr~vi~yline would'-bea~ thee,top o~:the
ridge toward Crozet
January 15, 1992 (Regular Day Meeting)
(Page 31)
M.B. 40, Pg. 31
Mr. Martin asked when Mr. Downer's client plans to open his business.
Mr. Downer replied that his client had hoped to open the restaurant on Decem-
ber 1, 1991.
Mr. Marshall wondered if the owner is willing to pay the cost to go to
the top of the ridge for connection to the gravity line. Mr. Downer responded
that he is not sure because he does not know what the cost will be. A cost
analysis has not been done since he was not sure what the Board would recom-
mend. Temporarily, he is trying to develop a pump and haul system that will
enable his client to open his business until this matter can be resolved. He
said a lot of people are involved in trying to get the restaurant open.
:~-~'~Mr.,Bowerman msked, the~ procedur~ for getting a pump and haul operation.
Mr~Do~ner replied that everything has been answered regarding the procedure
for the pump and haul operation, but he would like to have an idea of when a
resolution~for~th~:i0n'g~term facility can be~implemented.~,He'~thinks'~this will
need to, be done within theneXt 12 months. The pump and haul,operation wou~d
last~for~a twelve-month period.
Mr..Bowerman asked ~hOw the permit is obtained.~ ,Mr.'. Downer said the
permit is ~ granted'-on a~ per case. basis by the Health' Department~, ~- Mr~ Cilimb~r~g
stated,, that Mr,. Tucker has.~-re.~eived~a .reques~ to~ approve a pump and haul
permit~ He,,:wanted~he~-Board~membe~rs.~o understand ,that ~if Mr.'Tucker signs
this, pe'~mit., ~it~ does not ~guarantee anything will ,be~approve~ by~ the'Board in
terms · o~! service~areas. -He~ does ~not~ want to build, a temporary~ solution int~a
precedent' to provide a~ permanen,t-i solution, through~ service~ area. designation
when this Board has not yet acted on the issue.
· Mr~.~ Bowerman~commented that- Mrs, St~. John is~. attending Mr: Robert Boyle's
funeral, ,along:~wi:th Mr. ,Bain. ,Mr~ Bowerman Would~like~'to~ ask Mr=~St~ John
what, rights'~ the applicant = has,' to ~ Some sort,~ of septic ~ disposal.~ or s~wag~~ -
disposal~tha~t~ existed': with his purchase of the~p~op~rty. .The r~staurant 'is'
not' in operation ~now, but the pump and haul operation would reestablish this
use. He thinks this situation needs to be examined closely because it may be
difficult- t~o~: provide ~ sewage disposal~ and it~ maybe~ beYond,' 'the financial
feasibility of the applicant ~ to do~ something, alternat, ively~~- ,' :~:? · ' ~,
~ ~,~ Mr. B~werman.~'askedi!'Mr:.'~Ci~timberg if M,r~ Tuckered.is: 1OOk,,~ng for. some~
guidance from this -Board relative.: to~, the, pump: and~! haul ~.question .... ~Mr,~.~
Cilimberg: answered-that Mr; Tucker wanted to make'the Supervisors and: :the, :- .:
applicant aware that even i~f,he; si,gus, the pump, .and~haui. permit, ,that,.would not
guarantee any, permanent soluti'on,.because this ~Board has not made any kind of
dec is ion.
~ Mr. Marshall': ,sa:id, he,,, would: be dub-ious~ about ~ opening ~,~up,' the restauran~
under:-those condi,tions.; '~Mr. 'Downer agreed that. he.and: the' appt:icant, are both
dubious, about the situati'on. --Mr. Marshall remarked-: that he-does:: no~:. know why
the applicant would:-want? to~ aPply for.:, a, pump, and;, haul pe,rmit~.:, Mr,:. :, Downer
replied:that' his ctient:- thinks ultimately~that the l matter-can be, resolved,-and
that: a sewage, ,treatment plant can. be, put on'~ the-. Site.`· M~. - Marshatl-'' wondered
if'it~would-be economically feasi.ble'to' put,: a,~sewage-treatment plant on the
site compared to the volume of business the restaurant would .have. Mr, Downer
responded~. that~ he is'~ waiting '.for,~,figures ,r. elat,,i.ve,~ to the economic" feasibility
o:f: putt:ing~: a,~sewage"treatment: plant, on'.'si~e'~, Th,is~. is ~ not:~as' eoonomic,ally
feasible~ as:' other. ~ at'ternatives, i'but 'there -are ,only:~ two. options;-: -' The ,.bu~,lding
can, either.,: stay yea:ant', or a'~. treatmen:t plan~ can: 'be installed:, on 'site...: He, ~ has
~lreadY,-~ spoken'~ to. ~the,' owner~, and if~ the treatment~ plant is the only alto:rna;
rive, :then he will install it. He has talked to two people who have knowledge
of these types of situations, and one told him' .it was feasible ,to connect to
the interceptor, and the:.other, one told,- him' ,it,:was;~not,'. It all may,.be,a~ moot
point..~:.~-' . .-: ' ........ - : ' : -',' ',.- ' '~' :..'~ ' "'.-' -
-. Mr;.Martin said it.seems as though the' applicant is.-trying to move
forward on. alt: fronts, .so that once',a decision is.made, he. will..be in'.a-._
position, to, implement the_ .proj eot, Mr:.... Downer:. =emarked. tha~- ultimately'! thi
building.: i~s going to~' ,be: Used' in Some fashion, so-, o.ver, a~ short period of t~me,
he-does not, .see,how-:a pump and haul situation will~ be'~ harmful,. He thinks the
pump· , and,' haut., situation': may. be. fn' place ~or four .. to. six: mont·hs ': until the:
situation., can be.-resol.ved :.on. ~ 'long .term basis .... ~ ..... - .-~, :~ :~: ...... ,? ;..
January 15, 1992 (Regular Day Meeting)
(Page 32)
M.B. 40, Pg. 32
Mrs. Humphris agreed with Mr. Bowerman that 'this Board is faced with a
lack of legal understanding of the position in which the Board would be
placed if the pump and haul project were approved.
Mr. Cilimberg said that, for the applicant's benefit and to remind the
Board, the location of an individual sewage treatment facility on site is not
allowed under the current ordinance.
Mr. Marshall cox~nented that it seems to him that the only alternative for
the applicant to find a permanent solution to the issue is to build the sewage
line for one-half mile up to the ridge. Mr. Downer said he believes the ridge
is at least-three-quarters of a mile from the restaurant.
~ (Mr. Tucker retUrned to the meeting at this time.)
Mrs. t{umphris a,sked-who WoUld be-responsible for securing theeasements.
Mr-~DoWner~responded that:~he:lando,wner is responsible!,for-,g'ettinglanyease-
men~s; Mrs,~-,Humphris..~agreed with Mr~-:~.Cilimb~rg~that the matter needs to be
considered whenever the staff has a report available. She said that she would
make a-motion to~that!leffect. ~, ,.'-'~ -.~-,
'.~:Mr.~B,owerman asked~Mr: Tuckerto speak to the issue of the pump and haul
permit. Mr. Tucker replied that Mr. Downer called him (Mr. Tucker) yesterday
and said the~'Health'Depar~tment'haff approved a permitfor~a pump~and: hauL~ ~:,~
situation,~subject!to~:his~approval.?,,He~wantS the Board~s'guidance30n<this,,~*~-
because it.~will alloW-the apptieant~to mo,ye forward in~th~operation of,~the,,~
restaurant. He added that if something~ does notwork out with the intercep-
tor, etc., then the applicant would have to consider a package treatment plant
or other m~asUres...:-
'Mrs. :Humphris told- Mr:. T~eker that whi~le~ he was. out~ of, the:' ~oom,,- Mr~ .
Bowerman.~ had~- rat sed ~ the ~. question~ o,f the legalist les:~ 'of,, having~ a~ ~p~mp, and:, haul
oper~atio~i. ? She. mentioned~ ~ ,too; that, Mr. Cilimberg'~ had pointed out that the
Co~ty's ordimance~ does not allow an~ individual~ sewage ~rea~ent pl~t~-on an ~
in~ivi~atis~te. ~is<~is?.why she had made a motion to ask staff ~o bring this
Board a report~a~ ~a time which is convenient for staff but no sooner than~
~d~February~ ~'~- ~ ~ ~ ~ - ~ c ~
-~ Mr~ P~r~ins~ seconded~ the'. ~tion~:~ He: feels .~.the~ applicant is~faced~ With ~
the, situation ~ where :~he~ might ~ ~have a Piece' ~ of ~- p~perty~- and-_ t~e~e ~ is~ ~ mo ~use - for
i.t~i ~ because ~ there ~ is.~ not~: an. adequate septic sys~t'~ ~ He~: s~g-gested ~t~ the
best~ approach ~from a~~ cost. ~d legal,~ standpoint.:wo~ld~~ be ~'for~. the applic~t~o
find a s ire On adjoining~ land ,that~: c~? be. served ~ by' a- p~p~ or? other~' means,, ~ ~ v
Mr..~ BoWe~an. asked if Mr. Perkins is suggesting that the other site could be
served by a p~p and a nomal septic drainfield. Mr. Perkins answered affir-
m? ~ Mr .?"~ Bowe~mam~.: said there ~,ms a motion and~ ~ ~second to .defe~ indefimite~
this zeques~* ~o. ~end,~ .~he',ACSA se=vice'-area., ~,~ Mr_~ ~erk~s; stated thm~~, if this
~ard~.:agre~ with ~he acti'om bY ~he-Health Department for a -p~p amd:~ha~t
Situation, it ~oes;~ not guaram~ee tha~. the property'can be used'~or~any~hing
afier~he permit expires. He said a precedent could~ be set.
.Mrs.. 'Humphris~askedd. Mr~,.Tucker~...if the Board cooperates with~the~.Heatth
D~partment!.s~: pump ands:haut-permit if it will obligate ~the? County, legally~ Mr.,
Tucke~r, said, he~ i,s not?sure, and.needs~ to. talk. ~o~Mr.' St.~ John~.~ ~. ~.~
Mr,, ~werman~ suggested,, the~ Board~act· on'~the motion for~defer~al.~mow, and
action on~fthe P~p and ~haul:operation~..ean be taken when~ additional~ info~ation
Mr. ~erkins, re~rked that it is probably not economical to ~ke a~connec-
tion. to the~ int~rc~ptOr~ ~even '. if.-.,t~his ,. Board~ ~ were .to, approve/ehe~ cO~ecti~n~
tt ~. is - a~lso~not~ economical to-?.bu~ld~ a~ sewage tr~a~emt~ plant~ so he? Wondercale?
What the~.a~terna~ves might, be, ~ The ~applicant. cannot p~p~ and~haul~/forever,
because~the~Health Depar~ent ~ilt-not allow it'.- He~ Sa~d there is
alterna~v~,
There-were~ r~o~ o~her.~ =comments, 'so~ Mr :~ Bowerman asked~ the .Clerk~ to i,call~ the
rotl~ and~ the ,motions., carried. 'by the f0tlowing~ recorded vote~: ~, ~
January/15, 1992 (Regular Day Meeting)
(Page 33)
M.B. 40, Pg. 33
AYES:
NAYS:
ABSENT:
Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
None..
Mr. Bain.
Agenda Item No. 17. Discussion: Draft Letter to Governor's Office on
Economic Development.
Mrs. Humphris said she prefers, when a letter is being sent from this
Board, that the pronoun, "we," be used throughout the letter. She began to
call attention to portions in the letter where she would like for this correc-
tion to be made.
Mr~ Martin said he has a concern with the major portion of the letter,
and would like to see it completely revised. He thought the Board members
~anted this*.letter: ta~ say they wanted more information about ~'Company. X~,', and
were~willing to work with the Governor's Office and the company under the
right:' circumstan'ges. This is included in the letter. The other thing that he
w~n~9d tO point out in the letter is that this Board is open to other busi-
nesses coming to this community. That cannot be accomplished by this Board
saying~ it ~has ,always been open to businesses homing to Albemarle CO~nty~
this ~Board~.~.indicates that it has always been open to businesses coming here,
then it seems to him the Board is indicating it wants to maintain the status
quo. If this ~Board is :~perceived' as bering anti?growth, and: if,~this~ Board
indicates%that .it~wants to continue-doing wha~,', it has alWays done, .then the
Board'~ is',baSicatly~~ saying- to the people who perceive 'the Board as b'eing:~
anti-growth~ that it will continue to be anti-growth. He would like to strike
the ,historical portion of this' .letter and deal with the present and the
future~ ' .....
.... .~ '~ ': Mrs~ Humphris said-~ sh'e.,has~ a~ mai or concer~: ~ith ~Mr. ~..'Ma~t'inJ s'~ s~uggestion~
~beeause3 this Board ' s policy ~ h~s~ to :be.'~ based'~ 0n.. the'~ adopted:~Comprehensive~.~ Plan.
The~'.~Plan¥. has, language in' it~ which expresses the ~ County' s ,position ?: ! UnleSs< the
Cornpr~.hensive Plan~ is'~amended~. to include different~ language, then: ~he poiicy
~ ~' · '~ Mr~ =~ Ma~rtin~ :sai:d he: has ~ no~ problem~ with'" the Comprehensive~ Plan; ~ b~t
suggest~.~hat~ the~ Board forget' about~ referring to ~ the past ~
'~ ':~Mrs. H~phris explained tha~t ~here~ is ~no"neW policY;in,~'p.lace ~ess:'the
Board goes~throUgh the~,process'- of ~ending the. C°mprehens~ive' Plan. ~ ~ ~is
cannot~ be~~ ~done~ by letter to the State Department orr Economic Development'~
There= has robe a~ vote from~:~this:_Board to ~end:the C~mp~ehensive~-~lan and
public~ hearings have to be held.
Mr ~ Ma~tin'~ replied that~ he ~derstands/~, all of~~ this ..... He. 'agrees'. wi~h: M~s.
H~phris~.~?-He is~not ~saying that this letter~should~indicaC~;the~BOard is
'g~ing to make changes, or that~ changes have ~already?.bsen made. ~ 'He fs asking'~
~ ~zs ~xs- not; non,has this beeni~the~
that"the~iet~er: not include~hewords," ' '
phi.losophy~ ~f: Alb~arle Co~y." He does not want' the letter to 'state what
Albemarle County .has been." -
~ ~ Mrs. Hmmphri~s~ said ,. she feels.. ~he whole:' problem: relates to the 'message
this Board has received~ as .to how it is perceived in Ric~ond, as ~far as
economic, development is Concerned.> ~ She does~not, knoW how:~ to,.: Point
'7' . Mr'~ ~-Ma~tin c.o~ented 'that' he: think's the~ 'Board~will s~end this message to
the Department of Economic Development by reviewing the action that was taken
regarding this specific company. He does not think the officials at the
Department o'{ rEconomie :Deve~lopment: anticipated: the Bo~:rd movi:n~g' up. i.tS~ sched-
U'~e' for-., revi'ew~ to.'.acco~Odate .the company/'in question:.~ ! He .~ent.On~.~t'o;' say 'that
by: tak~ng-.:that .action, it Showed.,that' this' Board..is .not as:it wa~s prev~ous'ly
perceiv.ed.:~ :in: Ric~ond: . ~en the: letter stat'es~ that this.is-not and;%~as' not~
the. philosophy °f"Albema~le:.Co~ty~ it' means' that something will be:done',-, but
the,.stat,uS'quo.will:~be:.maintained. ~en the status quo is maintained, it
sends a message that nothing has chamged 'or that nothing will be changed;;
~-~ Mr. Bowerman~s'aid:.he~thi~s it is-:impo.rtant'tO .reco:gnize that there are
4100: ~ac.res. of land sho~n in. the Comprehensive'Plan as being zoned for.indus-
t:rt~al.~.use;.-~. If the G~vernor.~s Off:ice? receives~_infor~tion:"that there, is this
January 15, 1992 (Regular Day Meeting)
(Page 34)
M.B. 40, Pg. 34
much land zoned for industrial use in Albemarle County, then the information
can be put into the data base of the Department of Economic Development. The
Richmond office does not currently have this information, and has not been
directing people to Albemarle County. He specifically will indicate in the
letter that this Board is not anti-growth and cannot be anti-growth with 1100
acres of industrially-zoned land. In the past, this Board has been perceived
as anti-growth because there were a few applications for industrial or commer-
cial type uses in the rural areas which were in conflict with the Compre-
hensive Plan. This appearance has come about because this community, through
its Board, adopted zoning ordinances and development ordinances which are very
protective of its citizens. The application of the zoning and development
ordinances sometimes gives the appearance of being restrictive. This letter
is tryin~ to set the~record, straight~, because this Board is not anti-growth
afid~has,~never been anti-growth. He does not see anything wrong with con-
tinuing the letter to the Governor's Office in this vein.
.Mr., Martin said~that,hesees nothing wrong with explaining how~much land
ther~e'is in.Albemarle County or~ that~this Board'isinterested in~having a
company~locate here. Henoted that people perceive this~BOard'asalways being
anti-growth. He said it~is difficult to deal with a perception by?explaining
how~the perception came-about.
Mrs'. Humphrisremarked that she had the floor,~and was~making comments
when Mr. Ma~tininterrupted~-'She believes she has: theright,to continue with
her cox~ents. She thinks Mr~Martin will~see~that~her Changesin~the letter
witt~accomplish_exactlywhat heis saying. ~She thinks the letter included a
very good~statementof what this Board had directedthe~staff~-to provide', such
as a~statement tothe~Department~o~'~Economic~-Development dispelling the~idea
that~ this~-Board is anti-growth in this community. She went on to saythat the
letter add~esses,,the.,content and, the position developed in this community
based on input from the public. The~Comprehensive Plan is not something that
was put upon-the people, of. AlbemarieC~untyby'the six peopte'~sitting on th~,
Board of Supervisors, The ComprehensivePlan was~done-asa?result~of many
publi¢~hearings~over 15 or more years~in which-CountY.citizens used the
opportunity to tell~their elected officials,how they wanted, the County to,
grow. She feels,thestatement in the letter reflects the, Comprehensive Plan
and the Board's explanation to the people in Richmond that-their perception of
this Board ia wrong,,~perhmpsbecause they do not understand the County's
Comprehensive Plan~ She reiterated that, the Comprehensive Plan is. a plan of
the peopleof this community'and not oflthis. Board. ~She~then, snggested-that
thesecond paragraph~f the letter begin by statihg that~ "The Albemarle
County,Board~ofSupervisors would-like tolclarify .... " .Shecontinuedby
saying, that~the second,~s~ntemce of t~hatsame paragraph,,coUld,begin,bysaying,
"We~feelthis is necessary as recent~.ini~iatives by, your~officein working
~ith.,,theun~identif~ed~For~une~500 eomp~ny"have~brought,to~ligh~ a possible
pti
-~.~'Onthe.second, pa§e~'of the,te~ter,, Mrs,:,Humphris. suggested that whatever
.tanguage~is:.,.used-in:.referenee~to:the. COuntY~s~phitosophy~come directly~.from
theComprehensivelPlan,~ There, is a Statement'of the County's.philosophy,in
the~.Plan~ The letter.would be totally accurate if the statement~from-th~
Comprehensive Plan were. used~ Mrs. Humphris Stated-;that the' bottom of the
secondpage.of the letter~.should indicate that, "It.iS~not,'our. intent, to
impedeeconomic,develOpment,'but we feel that'i-tis,importa~t.to~facilitate
and accommodate induStrials'and.commercial uses which, meet the identified needs
o~our growing population.'l She said Mr. Bowerman could end,-thetetter~by
stating,.t'PteaSe;feell,free.to contact me. We look forward to hearing,from you
soon~-Mrs.;Humphris'said she'.,feels'that,:o~h~r, thanthe.changes~,that she.'has
m~ntioned~,~it is an_excellent draft; She~hen~oved.'that~'~the'Board..adopt:the
draft document with:~the, changes~she-has made~ and~send'the letter
Director of,;the Departmen~ of Economic Development.
Mr. Bowerman-asked if there, was a second, to;Mrs .... HumphriS~ motion~-,.Mr.
Marshall said,~he wouldi'~tiketo discuss the matter~somemore~,since~-he believes
there, is~some merit,in what~Mr,'Martin-~has~said. ~- .~'
.Mr., Bowermanreminded?,Mr. Marshall that Mr;'.Marshallwas'the~one'who
suggested that this,Board send~ a message to'Richmond.:~ Mr. Bowerman said he
would~be .interested in. hearing from Mr, Marshall as to his perception:of this
draft document. Mr~,Marshall said he feels'this-Board;needs~'.to~ send~a~message
to the people in Rictunondlthat',this Board is interested, lin economic .growtk.
January 15, 1992 (Regular Day Meeting)
(Page 35)
M.B. 40, Pg. 35
He has no intention of destroying the Zoning Ordinance of Albemarle County,
but at the same time, he does not see any need to insert language in the
letter that may lead the people in Richmond to read into the letter something
this Board really does not mean. The County's Comprehensive Plan speaks for
itself, and he thinks that when it comes time to review the Fortune 500
company's application, all of this will be brought out. He does not see why
this issue needs to be brought to the attention of the people in Richmond so
that it might be misinterpreted and discourage another company from locating
here. He agrees with Mr. Martin's comments.
Mr. Bowerman said he believes there needs to be some reference to the
County's eXisting adopted Comprehensive Plan. Mr. Marshall commented that the
letter.~cafi state that.~'here:-is?-:a:-C0mprehensive Plan, but the letter does not
have,rd :go into detail about the Comprehensive Plan. He does not want the
people in Richmond to discourage individuals from coming to Albemarle County.
·. ~Mr ~:,Bowerman: s.aid'~,the :.letter indicates.'the,~ current, feet~ngs :of-this
Board; It, is a St~ong::,stat~ent~which~ind~ea~es~..~that,-i~ iSnot:the Board,s~
inten~:io ~impede-, economic ? development, and ~. that ~.~ehe :Boa=d-~.~eeZi: it ~ is.~im- ~
po=rant ho.*facilitate and ~.aeCo~oda~e-~the induSgriat; ~:eo~ere~at~:uses::Which
mee~:::~h~ :-'identified ~needs~of :th~: GounOd' s ,growing: population;~, ~ ~
, -',~. ' Mr.:;~Martin~ag~eed,~ha~, this is a great.:s~atem~n~; He, said~ it~&s not ~his
~ntent ~o change the'~p~i~y~.eontent,o~ this letter, and he is not asking for
any drastic changes. He is saying that, as a sociologist, he knows that a
perception:cannot b~ fought:by:~xplaining;hoW ~it
no~'~hear or tis~en:~o~the exp!anation~~ He,~does~:not~'~ant'~ything ,in:the:.-
letter that-:will i~dicahe: to:: someone, with~ the~ perception that, thecCo~y ~s
amt~ ~g~owth; .tha~ :it: is :business as~ us~l, ~:: and tha~ the.~.s~atus ~qUo ~will: be
Mrs ,: ,H~ph=is :'eomenEed::that the, whol~ point'~,o~ ~Hr. ~:Ma~shalt ~. ~ rnquest
Was ::~o l~t the :Depa=t~ent:¢o~ EeOnomic'~cDev~lopmnnt:: know;: that .this
beene .aware-,that 'it'~.had::~the perg~ption, that?:,~his~,,Board ~is':anti-growth~ ~d
this ;~Board: Wants ito¢~ allay and:.c~r~eCt." that i mispereeption; ,~-cM~: ,~Mar shal.z? agreed
Mrs; '~H~ph= is: replied ;; tha~: iht s .: letter ~ dOes~expet that ::;-.percept ion~~ : She
Said~a tet~er~ cannot'~ be";wr~ten~-~w~thout tetting?.the pe=sohcwhy ~he: letter
being ~itten ..... Mr c:. Tucker :~rnmarked~ that as part.~of ~ ~h~:~ letter;..Mr~. Keb. gh and
others :have~ been:~invited:go come~O. A'tb~=le Co~ty. :.~. I~.theme:.is static;some
conce~n-.by? Mr. :~Ma=shalt::,0r ~:.Mr ~ ~Mart in ~. tha~ ~he.R~c~ond people ~:w!ll ~ge~.-a
negative:feeling f=om the ~ett~=,,~h~re~. will ~be:an ~oppo=t~ity; ~o Add=ess
issue when.'~thei'BOard meeCsywiih::::them:,-~Mr. ~ucke=:said~..he;:believes.~ that i~ the
lel~er ~s ~misread, there, will .be another chanCe ,to'talk to the~Ric~ond-office
about it. This letter should at least give an idea of what ~h~ County is
doing ':~ith:'re~ard .to:eeonom&c ~ deVelOpment anO?grOwlh ~hroagh ' ~$i' Comprehensive
P}an ~ .- This ~..Would;:mean-..~hat'i~he~ .Ric~Ond peopte-~will :'be~eomin~ ~o
~oun~y with~bahkg=ound:~info~ma~ion:~rom ~he~Chairman~o~ the:~-BOard:of~Supe=~
visors-~and not *from: some'~pe=ception;~that they:~may'have~,,: ~ - :~ :: .... : ~
Mr. Bowerman stated that he was really ~azed when it was made kno~ that
the G~vernor?,s:Offieecdid:~not ,even?send p=osPeetive::eompany zepresentatives..to
Atb~arle ' gounty~ ~and; ,that ::th~ :, indnstr fal ~ land :~sho~, in :th~: Comp=ehens i~e Plan
and~'its;~cu=rent Zoni~g,:wasn~-~iden~ified in Ric~ond;~. ~ ::~. :,.,: ,. ; ..... ~ -
~-~ :.,~M=, >Pe~kinS:sa~d his :f~rst::~impression O~the,~tn~t~r.~is~ tha~it :is ~too
tong~ He thinks ~ha¢~W~essage:needs:to :be~conveyed::~oz the~Depar~emt of-
Economics, Development ~hat :the:Board:~is ~nterested in? meeting ~.and:diseuss~ng
eeonomic:development.:issues Wi~h its staff ~. :~ Hopefully.. that.~wilt .dispel' .the
perception that Albemarle :~Co~ty diseourages_economic::d~eiopmen~c.~:. He noted
~hat :'when ~he .?rnce~ves :~ a¥~long- letter,; :'he ' th=o~s ~ i~' away ~-~ and: does ' not vread, it
Me:doesn~,t ;think:tha~th~,~S~a~ Depa<gmen~ people ~,wilt~do:~ha~, ~bu~.:he: ~sug-
ges~ed ~hat ~he':lettee :he~ sho=tened :;w$~' a~.. fact ~ shee~ :attached :~tO-it.: :He~-said
the:fac~;Sheet":eould~indica~e-,~hat,~there a<e' 1}~00 ~aeres of land .zoned for
industrial use available ~n Alb~arle~ Co<ry.. The fact sheet~ could also
mention,the goals off, the Comprehensive:Plans ~which are:~for ~he prOteCtion
the ~atershed a=eaS:and: the people of'~,Alb~a=le;~County ;~as:;welt:~as;~o; provSde
opposed~ to c~he~.idea:of, the~letter;: .. ~' >, ~ : c- ,, :: ~ .
':"- '.~':: .... -~:.9.-?~ '.~:,,i- ~' -.:~ ~'~:f ' '<'~ ~'~'~ ~ ' .... :' ~''~" ' · . -:-"~" +, , 5. "
January 15, 1992 (Regular Day Meeting)
(Page 36)
M.B. 40, Pg. 36
Mr. Marshall said he is not opposed to the letter either, and he likes
what Mr. Perkins is saying. He thinks Mr. Perkins' suggestions will take care
of all of the concerns to which he and Mr. Martin referred. Mr. Martin
agreed.
Mr. Bowerman asked for specific concerns. Mr. Perkins answered that he
does not think the whole first paragraph needs to explain the Board's action.
The Economic Development Office probably knows that the Board speeded up the
review process so the company would remain interested in coming to Albemarle
County.
Mrs. Humphris remarked that this Board has no knowledge of whether the
Department.of'-EeonOm~clDev~lopmentldoes or does not know about this Board's
a~tion~' She understood Mr. Marshall wanted to convey this particular message
to the Department of Economic Development. She thinks the letter achieves
what Mr. Marshall hoped~to achieve~ ~which, is~:to explain~:.the-situat~.ion in:.which
this Board.finds itself, and to telt~ the people in Richmond,that~.this:.BOard.~:
wOuld .~ 1 ike ~ ~o meet :.,~w~th~ ~hem :. i f they~ne~d .. t~ ~hav~ an ~: understand lng ~? beyond the
in~o~ation contained in this l~tter. She still thinks the letter does all of
this very well. She added that the few details about the current Comprehen-
sive ~lan~ identi~y~ng~-over-~ 1100.~developed, acres for ~industriat =us~ with :~
Cha=ts,..etc.~:~ showing-how this ~quates ~to four t~es~:the~.an~ic'ipatedinduS~
trial~tand area. needed '~by-'the year ,20t0, could be dete~ed from ~he. letter
She ~w~nt ~on to say ~hat~ this is ~.ce=ta~nly ~not'~ ~aking :~ve~y ~much~out of~'-the?
letter. She believes that if other Board members want to delete a lot of
information from the letter, then it needs to be totally rewritten. She still
stands-:by her. motion, which d~es not',-yat have:'~a second,~:to~.approve~the*let~er
as~ ~.has~be~n~chan~ed ~hus ~ar~.-.~' - :~ .... ~ ., ~ ' ~
~Mr~~ -Bow~rmn sta~d~tha~ he has no probl~ with~, taking out the~sentence
one,Page ~ Th=ee which ~begins ~ ~ith, :~.Our~. eurr~t ~:~Gomprehens i~e ~ Plan, ?~' and~.~ ends
wi " .... "'
, th,. ~ growth~~ management~ poimcy. - : He'~ agreed~,:,~ tOo~. tha~ ~the ~ ClOlSUr~ ~ co~id ~sayi
'fPlease~feelofreeqto~ com~ae~ me"
~ ~ Mr. ~Martin r~arked ~hatl~he liked Mr~:lPerkinS' co~ents~ He can ,envision
a: letterq~i~h: the if~rst :sente~ee,:~of ~the cur=ent~ letter, plus~ a :~clos~ng J that
~ay~ L:~i}~-~:Boa~ :is ~y i~~d~ ~ m~ing and:-di~ssingl:~CO~O~Cl~d~v~l-
opment ~isSues ~wi~h:you:.~{ Th~ o~her:.'~for~tion~leOald,be:~ lef~ out~ and~'this
wo~ld-'allow. ~h~:~l~t~to::g~ ~igh~o :~hM Lpoin~i::. ~h~:'fi=Mt 1M~n~nc~ o~~ ~he
~e~r . d~sc=ib~~ ~h~ [ae~ion tha~ ].was- ~n by~:)~his ~lBOard ~ and-::~h~i: las~ s~nl
tence.~indica~es that there~could',be, a m~spercep~iOn,..'The, letter goes' on t0
R~c~ondi:t0: discuss~.econom~c~developm~t issues and invites them to meet, with
this ,Board.~ He thinks~lthat this lis all the letter n~eds:to~ say~
~ ~ ) Mr. ~ 'Bowe~ :~said~ ~h~ :-belieVeS,~ ~that: Page *" ~o-~and ~-~he .t balance :of :,, Page~One
men~- asl ~o~ how :~his~:.Board~ feels. ' He stated that I to: just say .what this. Board
did ~ an d ~ h a ~I ~ h [ Board m[b~r s wo u i d b ~ ~n[[=[s ~d~ in discussing [ hi
does not ~o~:a long~,~ay~:in'~clarifying:.~he situation~ .... ::~]l:,[ ~ :~: . ~ .[ ~[ ~:: .... ~
,: .: ~ Mr i ~Mar~in :~rei~erat~d '~ that ~-:h~ ?~would ~lik~ fom.:~th~: lectern :tOl:s~ate-:'wha~
~hi~s ~:B~dvd~d a~' ~diea~lL,~ha~:lt~hiM ?BoM=d'ciM :vM=y ~:l ~n~eM~d: :~1 .Mco~om~c q
de~elopmen~ issues and ~oUldl like?to~d~scuss-th~ (He :is~.not{slaying,:he-~h~ks
the{:whole~ letter should be, del~ted .except fo= ~he 'f~rst:/and~4ast san~enees~
concept :'lin min~smepmesent~d bY ~the~lfirst sen~enee~l:~d ~the~,last'~:po=tion- of 'the
Mr. Bo~erman stated that he does not t-hi~ this will accomplish the
original inten~ ~?of ?this~:-Boa~d! s ~-effo=t, to ': encourage ']the. comp~y4to
~em~ or ~-there :is~ no point ~.~in,:writing the letter ~ : ~
~ : Mr~ Mar~in =~rked:,tha~he:only-'.has ,one ~ote, and ,he~ does not-mind .'when
other Board J members ~ disa[r[e w i~ h his opinion ~[ b~t h~1 d o ~ s ]not i i[~ t o b ~
lecturedI ~o ~ ~: H~, addedl~ that 'lhe ~ W i ~l i; J ~ n o ~' say2anythingt~,else ~ ~- because~:he is~not
~,:-.....,..,At ~his t time ~: ~M= ;..?Bowerman' r~minded.,:.th~ :~Board 'membe=s ~?that..the=e was a
motion.on ~ the floo~ ~ "-~h~ch..,had ~. so~::far,--,failed to, re~i~e.' a ?~second,.. -.. ~ .
January 15, 1992 (Regular Day Meeting)
(Page 37)
M.B. 40, Pg. 37
Mr. Perkins stated that he would second the motion, so the Board could
move forward. He thinks something needs to be sent to the Department of
Economic Development in a timely fashion, whether it is this draft letter or a
shortened version. He added that he thinks Mrs. Humphris has made some
worthwhile changes in the draft letter.
Mr. Marshall agreed with Mr. Perkins that the letter should be sent as
soon as possible, and he hopes that the letter will state what the Board
really wants it to say.
Mr. Perkins replied that he thinks the letter indicates the Board's
position, but he thinks the people in the Department of Economic Development
wIlt,,have ,to, ,read:~between ~the~i~nes!' ~to understand what the Board is stating.
M~ ~Bowerman asked what Mr. Perkins meant by the remark, "read between the
lines." Mr. Perkins replied that he would get disinterested in a letter of
this tength~, ~ ~' ?~ ., ':,. s~:~snd :~.,,~ ,, -: .... ~ : .... - .
:-' ,Mrs. ~;~phrSs ~-co~ented?~hat::?~hSs :,is so.TMimpOrtmt:. that,:the people ': in the?~
S~ate~-,Departmen~-~- of Economic Development..will pay~ attention .:,to it,~ because the
matter~'is:,impor~ant to them a~ welts:as to this Board. She added that the
State officials want this Board to be interested in business and industry,
therefore:,~.~this :let~e=~ill; be. of ~nt~rest. to th~. ~. ~She.dees not ~think that
S~a~e off$cials.won~ read .the whole~_ietter~ :
Mr. Marshall then read, "Albemarle Co~ty recognizes the need for econom-
ic development to,prOvide jobs~ for ~eur citizens and~tO~maintain:~a~balance
between~growth and~.eur ~quality off-life? He said~this~is a~ good statement'
agreed~ to by everybody,~-fie: then ~=ead ~the .n~xt,.~stat~ent, ~'~ ut ~ ~.we de no~ ~feel
~hat ~this ~should. be~at the expens~, of ',stimUlating ~apid population growths"
He>~.said nobody'wants :rapid population growth~: but he,~wondered why it~has to-be
written ~in~the letter-when ~.it might ~ cause~bHe State people -to, become ~dis-
interested..~ If ~the letter is~-writt~, in this-manner, it ~will~cause specu-
lation ~ about ~ the'~Board- members ,saying ~ they ~:wan~,~economic ~' development ~ because~
~onditio~s *~a=e ~ beimg~Set .~,~He/,feels ~ ~his could '..cause ?,the ~ State people~:,to
w~nder if ~the .Board reatty,~wants~eeonomic development. ~ :, ~ .... ~ ~
~ ~. ~ ~Mrs ~ '~H~phris '_replied ~Tthat~ 'the~ letter needs~,to iheludei,this ~p0rtion ~,of
~he?~sen~ence~because~the. reSt off--the sentence relates to the capability ~.of
Albemarle County to acco~odate that growth fiscally. She noted that past
fiscal re~orts ~have}sho~:that growth .costs, '~ the.:'Co~ty., money~ and ~increased~
taxes~- ~ She Said: thaC ~the more the Cowry grows, the~. hi,he= ~ the ~taxes ~will
bec~e~ - Part~ of ~the~County offi~ials{ knowledge ~and, understanding~ of: the~
possibility'f Of .growing too~ rapidly ~is that:'~it ~ can~cause~ a ~ Situation where ~it~
is hard,to pay: fora:the requi~ed ~infrastructure ~and~ ser~ices~ ....... ~ ~
, ;~'~Mr. -~MarShall. agreed .~hat it: ~s a deb. arable ~issue,.- ..He doeS~no~-,agree with
the- stat~ent in,: the' letter ;to .,which':Mrs. H~phris -:r~f~rred.. ~. He ;does not -want
~s~ fiend~that, m~s sa~e: ~o,~someone?~im :: N~c~ond or~'~o,~ ~he" pnbtic~. ' ~He~'~no~e~
~hoeve=,:,~s ~ ~riting:~the -edi.toria~s t~n~.~h~ Da~l~ -P=osress p~reeives .~he~ sit~-
~$~n~-:inithe?ts.~ :mann~= :i'as..'~e.,dses; :~:~he. fgc~ ~tha$: ~he stat~nt exists ~ leads
some .people:~o believe that this Board has a .ce=rain pe=ceptiom
~ ;~.- ~-:Mr i t Bow~=mam :asked~if, 'Mr. ~Ma=.mhall'?agr~es c with ~.,.~he :~ sta~ent ~ ~. :Mr ~
Marshall~ .replied tha~ :he does not~ agree with~'pa:t of~ the)sta~ement~ ..':He read
the :s~a~ememt, and ~.~s.aSd?he ?:hath~a~rees canal:' disagrees ~'wi~ i~. z~ ~He '~said ~.~hat -
some.:=~peopte ~hink ~ ~hat, .~=o~h ~'~c~sts~ *.~h~':,~Goun~y ~:.money ~ ~but,=. others v think :,~ it
brings the~C~un~y~:money~?~i He~::~belieVes ? tha~ :b~h.:ap~nions :~.are '~co=rect ~ He said
the fact tha~ ~ this ?s~atement has ~o :be-'.inte~j ected~"in,~the letter':, could~'make'.
ssmesne ~n the Ric~ond office,.~read-something into ~hesfi~uation that t-he
Board does not
, ,:. 'Mr. ~Bowerman s~afie~ ~hat~ this~'Board needm'.to go,~ intosexec~i~e~session ~at
this .time?for inte~ie~s,. ~. ,He-no~ed;~hat -M~ ,~Bain is,:~no~'~availm~le~a-~n~e=~
v~ew. some.~of'- ~h~; ~pp~icants~' :. but.~his: item: ~!~ :be~ dis~Ussed"~af~er ~'~he meeting
wi~h ~he~.Schoo~..Bo. ard., ~He.w~uld.~ like'~fio finalize .the,.let~er ta~y~ but he
does no~.want tO' rush the mat~er. ,.Mr. ~arshatt remarked ,that..he hopes the
Board members .c~,reach an agre~nt so the letter can be~ put into the mail
,,-Mr ~. ~ Bawarman isai, d.,:he..,~h~nks: ~h~:.-can ~ha: done, :but he :does. not;.~ant :~o. be
~der ~he tpressu=e ~of moving:: the~,.~inte=~iews:~and ~: the o~her ~, maC,ers c~o~?be
disdus.sed?back~ :too ,far~.on.. gha'-,sChedule, '~ because ~his '~Board~ st~t~ ~:has :to me~t
January 15, 1992 (Regular Day Meeting)
(Page 38)
M.B. 40, Pg. 38
with the School Board at 3:00 p.m. He asked for a motion for this Board to go
into Executive Session. Mr. Bowerman then suggested that the previous motion
be tabled until after the joint meeting with the School Board.
Agenda Item No. 18. Executive Session: Personnel; Acquisition/Disposi-
tion of Public Property. At 12:25 p.m., motion was offered by Mr. Perkins,
seconded by Mr. Martin, to adjourn into Executive Session for discussion of
personnel matters under Virginia Code Section 2.1-344.A.1, and acquisi-
tion/disposition of public property under Virginia Code Section 2.1-344.A.7.
Roll was called and the motion carried by the following recorded vote:
AYES-: ~Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
NAYS: None.
...... ~gp~a Item No. 19. Certify Executive Session. The Board reconvened
into open session at 3:05 p.m., and motion was offered by Mr. Perkins, second-
ed by~Mr~.~Marshalt,~to:adopt~the following:cert~ficate:of~exeeutive:s~ss!on~-
~ ....... ~.~ ~. "" CERTIFICATION..OF EXECUTIVE MEETING
~, ,WHEREAS,~;the.~Albemar~e~County Board:of~Supervi~ors~has:convened
an executive meeting on this date pursuant to an affirmative recorded
vote and ~n~accordance:.w~th~.the provisiOns'~0f TheVirginia'Freedom. of~
Information Aet; and ·
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires
:~ertificatiOn~by the Albemarle CountY.Board of Supervisors .that such
executive meeting was conducted'in conformitywithVirginia law-;
: !NOW, THEREFORE, BE'.ITRESOLVED.tha~the'AlbemarleCounty Board-of
.,~ Supervisors.hereby,~Cert~fiestha~o the beSt of each';membek!skns~tond-
ed , ledge~ !(i). 6nly~ pUblic~ bus,ness '! matters:~laWf~ily ~exempted~from~ open.~/
meeting requirements by Virginia .law:we~e:~discusSed in the executive
~ec.o:~meeting to wh~B?~Si~9~i~ic~iOh C~o~gT~HGapplies~ and (ii). only
~such public business matters as were~identified in the motion.con-
:venin§.~theaexecUtive~meet~ng.were'hea=d~ diseussed~or-considered:~.by~
the~:-Albemarle:gounty Boar~,of:~SUpervisors~ ~--~-
AYES::'!Nr~.Bowe~---,. Mrs~ Humphris, Messrs~ Marshall:,:Martinland
NAYS: ~ None,; '-- ......
ABSENT DURING MEETING: Mr. Bain.
ABSTAIN ,~DURII~G-VOTE: .!'None.
Agenda::Ttem:No,. -20; ~oint. Meeting: wi~h: School :Board:, The ~ollowing
SchooL.Board · membe~f:~-~:p~s~n~,~-: :M~S~V.H~t~t!g~6F.~ ,.,Finley,. ,Cliff ~Haury,
Michael Marshall, .Mesd~es:~Patsp~Moore, Karen: PeWell, Valdrie ~Watker >and
Sharon: Wood .~ L ~ .Als~ ~ a~tending: was,~ the .Superintendent
!p~M.:No~ 20a. :Approval Process for Proposed New Middle School.
M~iSBoW~rmaii ~emp~ai~eM rgha~r'~-he vdis c~/ssiem ~ oM ath~a~igPMsed inew:,~iiddle
school.is 'th~¢~.e~tF~item on the.agenda today. He thinks.there has been some
mis~M~tana&n~:,on the part of the-Supervisors in terms of-the-.decision-
makin~}~E~e~g'~!N~htt~Ti~giew~g 6henCapitat Improvement Progr~, the money
for a.~m~d~I~:.~eh~o~:~wass~nethe .plan, but there-.was some question as to
when this. decision was made and whether it was ever complicated to this-.~::
BOard ~ -
~..' :~<, Mr ~. ~Haary- sa~d:.:~,}'m~O.,~.~s,~-, ~i~.:~o :~ ;{:i~l~ ~ Chair~ o~ ~ ~he Board,
middle school. :'. ,Because:ofuq~estiens raised~:~con~e~nin~ ;this,.,isSue~ the:School
Board ex~ined its racords':,to, see ~hat. actions ~ere taken. Hr. ~aury said the
School Board mada a presenta~ion a~ the JOi~t' M~etin~ of th~ S~hool Board ~nd
January 15, 1992 (Regular Day Meeting)
(Page 39)
M.B. 40, Pg. 39
the Board of Supervisors on May 8, 1991, relative to a new middle school.
After that presentation, the School Board went back to the Oversight Committee
of the Long-Range Planning Committee, and a revised document dated May 23,
1991, was produced. Because the Oversight Committee is a recommending body,
the recommended plan was taken to the School Board on May 28, 1991, at which
time the School Board voted, five to one, to support building a new middle
school. He believes Dr. Paskel notified Mr. Tucker in a memo of June 4, 1991,
of the action concerning the middle school. That memo also indicated that the
School Board would like to put some money in the Capital Improvements Program
for a feasibility study of Western Albemarle to see if additional construction
would be possible there.
:,:~;:~-~..?Mr.-.Haury aaid?~at)the~:Joiht::Mee.t, ing on June 12, 1991, Mr. A1 Reaser
presented some cost estimates, and a map of the Hollymead site (41.7 acres),
and discussed the fact that some trees would be taken down. Since that time,
SehoOl'~.officiais?have~: checked?to ~make. sure: the~ acreage is. adequate for, con-
StrUction of 'a. middle school. He:~alSo.~.reca~lis reviewing: construction;that,:was
adjacent: to the proposed~ middle ' school..site.: :.:on~ June. 25 ~, :,t99L~ Mr.' Haury said
the~ Albemar. le .County School BOard(.:adopted~ the~:.Capital Improvements ~Program;
with .moneys:' for' a, portion of, the?middle schOol~:project.,. - :That plan was sent to
the Supervisors. :: ~ · :
::Since that time, Mr.'.Haury,indicated:that *school officials did~.a draft. Of
actual enrollments. In October,-Ms.--:Tracy~Holt~-developed projections, and~-::. ~
those projectiens were passed to the:Supervisors as part-Of a November_13th,.~:
memo ~during a work session on capital improvements. At that time, 'there were
only a few questions with regard to the shift in students that developed
because of a.,mistake in-~calculations-in, the Walton':.District. which affected
Western:~Albemarle.. There,,were no, 'additional:- questions~:about', the '~ size.,
site.~ .... .-, .; -' - : ..,::. .......... . ......... ..
::.~-,.-:Mr:~:HaUry said, he~:has:.had prepared for.:the Supervisors.~ .review~.the.':-
differences .~between the ~May~:and Fall .~ddle school:,enrol~ents. -' The~ Cougty:
had a ¢ steadM enrollment:'~thiS~ yea=. ' <~/..Ona.~ reason;~ the< s ituation ~ with~ tha~ ~middle
sehoot~-,was~c~nside=ed:&mportant~',was~that.~there was the increase: in' en:ol~ent.
~enew>enrot~ent projections dated NoVmber, 1991 show that the effective
capacity of the middle schools'.will be .exceeded in 1994-1995. The. new
enrollment proj eet~ons;i ;sho~., that ~ the.~ ~omty exceeds, the:; rated, caPaCity of ~-all-
of the middle:'schools in. 2000~200i, He add~dCthat ~the,projactions~.beyond ten
y~a=s are 'not kno~:-~at this time, ~ but :if -th~-pro~aetions had:~baen, ea:ried~
another?~two years~ he-~is-:sure the figures' would'Show nOar~.maxi~. ~The'levei
enrol~ent this~ year mak~s~ a: change in :how :, the child=en progr~ss..through the
grades~ a~d~:this:;affeCts:th~/middle,:sehool~ -He}:~called that ~on~ of
concerns :~etpressed when-middle school ~ construction :.was :cOnsidered, ~as~:the~
ability to finance a. large project with a large amount.of money. ~. He .is msure
aboUt the money, but he~feets that if a~ large--momt.of money was.not avail-
able. ::there 5s a mechanism Whl eh:w~uld:~ allow: theban'spreading: Of'~th0~money. over.: a
tWO~y~ar:period.~.~ ~He~: said~¥that rath~r:~th~, :asking ~for~ a.i iOt~'.of money in..:the~
Capital:~tmprovements:~Progm~ at? one~ time~ there~.-may,:~be ~a ~-way :to ~ divide: -the
~O~t~ of::.money ~ needed: ~Or'~ this~ school: ~to ~ateh~ ~evenues ~ ....................
~, Mr, Tucker cemented that at ~the- Dec~ber~.4tJSupervisors' Capital:..Improve-
ments ,Progr~ public:-~hearing, :~ funds:; for a:: middle. School project .Were. shifted
~rom:a tine: irma: into a'~ contingency account¢ :but the.fmds -were" left'~in' the_
Capital :Improv~entsr Progr~r: :, If the'-Board~: chooses torgo~:forwa=d with:the new
middle-:school,: funds.~can be moved back~into~¢an:;active-statusi~.: ::.::~ -
~ ~.. ~ ~ ~.:,Mr. :Bowe=manc asked:: if; ,this~: informer ion was ' available~,when :the~-CtPc~ecom-
mendation~:~was~, made..~.Mr; ~,:Tueker :.:said;;~,~yes~., ~' ? ~This ~time frme- gives staff: lead
time,in developing a Ptan~ so.~staff ~itl .not be =ushed aS it:often:is on~
construction'~pr0jects~.~? ~is'::is~why',the 199~93.;'Mear showed?f~ds in, the
~o~t: o~:$447,O00~.~aS~being;~needed~ With: the bUtCh;off-the ~remhining~ f~mds
:::',t :: '.Mr.: :.Haury- eo~ented::,that ~propOsals ha~ ~:b~e~:eot'lected,: but. there :has
bean .no co~itte~-fomod; ,Tho SchoOl Board. is awaiting the results of.this
meeting;before:-any:action-is:taken,:~.~ .... -~:.;: ' < :- .... ,-~
-~ ':: ': *~' ' ~ ~'~ [ '~:~: ~' ~ .... '~ .... i~~- ~. ~'~ '~ ' .,q - :' ~ !f~ :, ~' ~"" 'f<~;~C ~':' -:
:': ,.,: · Mr~~ ~.Bower~n.:,asked when :.~ the~ new:,.middle,,.,s~hoot,meeds :, to~,~ open;.: Mr.., HaUry.
replied that:.tho~:Capitat::Improvements ~rog~m~:schedulos::the: school';. 'to-- open in
January 15, 1992 (Regular Day Meeting)
(Page 40)
M.B. 40, Pg. 40
Mr. Martin remarked that he was on the School Board during discussions
with the Supervisors concerning the middle school. He recalls that the
Supervisors moved the funds for the middle school to a contingency account
because the issue was not settled, and they were unsure if plans should move
forward for a new middle school. Mr. Martin then moved that the funds be
taken out of the contingency account and placed back in a line item in the
Capital Improvements Program. Mrs. Humphris seconded the motion.
Mr. Bowerman commented that if this is done, this action will anticipate
fundinf preliminary engineering in 1992-93 with final construction of the
facility by the Fall of 1994.
~:,~.-,Roll~was Called, and the motion carried by the following recorded vote:
AYES: Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
NAYS: .None.'q ', ..... , .
ABSENT;:: Mr.-..,Bain~;,. . ~ ': ......
.,~-.Item.~:20b..--Other.~MattersNot Listed.'on~the.-Ag~ndad
:t-:~-tMr. Bowerman~asked if-::any member.of the S~hooleBoard or, the Board of
Supervisors would like to ask questions.
: Mr. Perk!ns;asked:'aboutthe'po~sibility,0f expanding~the~existing .middle
schools~to.'take care of enrollments. He said the Supervisors were told that
it would cost a certain amount of money to build additional classrooms, but it
wouldi('al~o'be costlytonrenOva~ethe'media.:,Center~...cafeterias and.all, iof.,the
things.that all of the students use. He knows the State Department of Educa-
tion mandates, that. these things, be~done~ .~He~?added that~-there:,m.ight~nome.a
time when~the money isnot available to build new schools. He asked that
fUtfi~e~reports~..compare the costs~of what itwould cost to-add, only classrooms
and.what it would cost toaddadditiona%.classrooms, media centers, cafete-
rias, etc, He said it:would also be good to have the. cost of a total new
facility~ .:He thinks~-the pubtie should,,.know this':info~mation because everyone
has to pay for it.
.,Mrs.~Moore'.said-she has;copies of. the middle school information for
everyone present. There are specific costs for five additional classrooms,
them~dia~¢enter expansion,-etc; Mr; Perkins,remarked that.:he:remembersa:,..:
$$~O-.millionzfigu~e::fo~ upgrading~the two~middle:s=hoots; [t was..thought-:that
anew,_sChool, might..aswell.be built'rather than. spending thatmuchto:.renovate
an. old.school. Mr, :Bowermanasked.-.Mr;~;Perkinsto clarify:.~is comments.'.Mr~
Perkins answeredthatthe.SUpervisors should, be able'to tellthe public that
for~$1~.O.million.;twelve~classrooms can,:be addedtO two'.schools::Which would be
adequate',capacity<-to:meet'~the,middle school enrollment:'..through the:_year?..2000,
rathe~ than informing¥1th~:--public thatl,it is going to. cost $5..'O'mitli0n to'add
to;these two:schOols:because of. expansions~.to the'-media.center, etc.., .Mrs_
B0werman'saidthe$5.0 million cost..isdue.to'~the State~s-existing'require-
ments..for c~assrooms, ahd the.:necessary-space~'to.>acaommodate~them;, ~',Mr. Perkins
agreed.
Mr; BOwerman.rema~ked.,that-,he~is.,:trying~t6:understandM~;~.Perkin~,~
comments.~?He-asked.if~Mr~ Perkins:is saying thatithere:Shouldl, be two, figures,
one ffgure'-'representing:what~:...it-,woU~d ~ost-'to add:;',basic,:e~ass~oom'spaee-~ and
the 'second.figure.~. woU~d be,:tha i cost; associated:, with bringing .the ?schoo~s~t up-to
State requirements. ,'-Mr.;: Perkins-,agreedl He?said there should,~'also bet a: third
figure available~ whichcis~,the'cost:.for an.::entire new~. facility¢
: ~' :.Mrt: Hanry-said some time~ agog. school ~officiats tried-.to.~decide:'what..~needed
t~.be:`.upgraded~asfar~as~the~re~ationship~t~the<~vera~`.size"~f~the~sch~..
This:..figure was,.d~scarded because it,'would%be,r:the document'¢?the state reviewed
for'-proper,.sizes.for square~footage~for.thel.cafegeria, gymnasiumi_.etc,,:i~,He
thinks, it is~misleading,to Say it:'will cost.$110~000~per,~ciassroom because
more.~chitdren have~.:to.use:thecafeteria~andthe gymnas~um, eand::addi~ionat..:-~_~-
space, lmight still be needed. He said classrooms are counted when enrollments
are considered, butwhether it is Broadus Woodor Henley, the trouble lies in
the n~cessary,'up~sizing~:of, all~ of: the supporthservices~ ~-.
: ,.%: '.M~,: :Martin~ said-_~ha~[.unless, you.~are..going tO ignorecS~ate mandates, i~'.is
a~misconception,,to-,-'set.t:aside an:amountof money--forthe¥..classroomsand notitfor
January 15, 1992 (Regular Day Meeting)
(Page 41)
M.B. 40, Pg. 41
the cafeteria, etc. If it is the intent to ignore State regulations, then all
three options should be presented to the public.
Mr. Perkins wondered what would happen if the County decided to have a
bond referendum, and the bond referendum failed to pass. He asked how the
project would be financed. There are going to have to be stop-gap measures to
take care of enrollment, and he wondered what the stop-gap measures will be.
If space were rented, the space would not meet State mandates either. He
wants to look at all of the options in case the citizens of Albemarle County
say that they are tired of building schools. A lot of citizens have told him
that. He has heard a lot of criticism that schools are built and are full
before they ever open. Citizens wonder why the schools are not built bigger
at~:~the~':beginning. ~.Sometimes he,.is~told by citizens that new schools are not
needed, ~,and the old schools are fine. He reiterated that all options need to
be kept open to be in a position to tell State officials that State mandates
cannot bec:met and,~asklthem what~theyare going~,to-~do~ about,~.it~ ~
Mr. Bowerman said that space has to be provided for the students. The
way it .is, ~done, now~iS,.through use,.of mobile classrooms ~: ..The circumstances .Mr.
Perkins describes~wOutd..obviouslY ,be ~a tefiiporary~ solution. ~:.If .~the problem
remained because there, wasn' t~a change, in, .the sehool~ age ',population, other
things~would have to be considered such as :how to house ~the.~;students,.on a.
permanent-~basis.,~ The temporary classrooms can get~-around this issue, because
t. hey. are recognized as.a temporaryso!ution whereas regular classrooms ~are
more, permanent,, : ...~.,~ ' ~. ~ · - :·~
_ : .Mr:-~Perkins remarked that ,he.is, suspicious of~-State~:,mandates, .At one,time
Henley had~an enrollment.~of~ ~approximately' 800 .students,: and :the ,cafeteria~, ~
media~ center :~'and ,.administrative Center were adequate. ~ Maybe~ it is.~not th~
best, situation..tO~-~feed::800..~students in ~ one:.cafeteria, ~but.: it~ was.. done~and
probably..could..be, donei~again - He would like:.to, have other options~ rather than
just, doing what the State mandates.
~ Mrs~ Moore ~wondered;:if.~he.~State:~mandates:~are~ differen~ for,~renovationi"of
a:fac i 1 i~y ~than ~,~,they ~ are.' fo r ~new~ cons truction ~, :~ 'She ,~ wonder ed i i f' the~: require-
men~S ,would be. theY',same :~for cafeteria~ ~space ~,. parking, ~etc ~ ~ Mr ,~ Reaser ! an-
swered tha~parki~ng ~is.:a, local issue.- Cafeteria sizes.are ,the?Same:.for new
constructions.or renovation. If the ~old.' huitding ~comes~ctoSe .to ~State man
dates, ,'~then State,~Officials: will:not Object t6~it~ · State officials ~want~ the
schools:to,be, as ~close to State,'regulations as possible, but the regulations
have been upgraded and demand larger a~iliary ,areas in the 'facilities than
were ~equired ten years.ago. ~ ~ .... ~ ?.~-
.~:~ ~_~M= ~, ,Maury ~:said-~ the.~,Co~i~ee discussed in~ May~ the i~dea~that temporary
classrooms :~might be~ a,~waY*~to~ ge~. aro~d the, earollments ~at'~ ~Henley and ~ouett,
~empo=a~ily.~: The seeond~h~ng ~h~ Gomitt~a ex~in~d~'~was~'whethe=~ redistrie~~:
lng: migh~ help ~ the ?s~uation, but ~ redistricting has imediate problemm.
Redistricting would add to the operational budget, quite, a bit because of ~the
trav~l'~'time invotved~w~h,= the: buses ~ ~Red~st~icting :lOOkS good.::~because:~it:~doe~
not.~ invo 1~ ~ capitat~ improvements money, ..~ but ~t does: no~ 'i,look g0od~:. ~f~ ~e ·
operatio~t budget has=~t0~be~.increased~by purchasing 10 ~or 15 buses:as wet1 as
hi~g bus~drivers~ e~c.~ ~He~noted,:,that tra~et:tim~s?~nvotved,-wou~d be~
eacessi~e ~Mor somet~child=en. The~Co~t~ee~:~as notsu:e ~if-~the~.aggrava~on of
~his ~arrang~ent, would, be ~ ~porary, ~ If ~.it was: done ~:per~nemt ty ~ excessive
travel ',times?would still~be involved, plus:some ~of the~operati~ expenses~
would be ~recur=ing each~year~~ based~ on ~he m~ddle:seh0ol dist~icts~
Mrs~ Moore remarked that~ she'.thinks' it is unpopular to even ta~ about
redistric~g~ She feels,that~ as ~he~urb~ a=ea~grows and~,the~el~ntary~
sChools~are~-~'.built~clos~='and ctose=,~?~he possih~lity~ of r~d~str~ct~ng ~s~ in
her~m~nd, -feasible~ She. wan~s ~o :keep .~an. open~mind~abou~ ~ redistricting ~,evem
though she~ knows ~hat i-t ~:is~ not :a popular idea. She ~men~ioned~ that ~Renrico
Co~ty~:has ~to ~redist:~ct a~0st~ e~ery year, ~bn~ it ~has :helped Hen=~co Co~y
no~ ~o bu~dzaYnew~schOo~ so yof.~en~ She smid~tha~ Albemar~e:CoUnty~m~ght ha~e
~ ~. ~ Mr. Bowe~an ~co~ented~ :~hat ~the~,undertying ~ass~p~ons'~ often ~ drive ~he
end. prOduct.', He~ partie~.~a~ed in ~ the. ~ongzR~ge ~lann~ng Comittee~.~a~few ~years
ago, and~ on.e:~o~, the f~rs~ it--s d~scussad,was the concep~.~o~.optim~si~mem .:for
elementary.,~ middle and ~high schools ~ Ha said ~that those~ ass~ptioqs, to
large degree,, d=ive,,a:.tot~.of the decision-making?beyond~that:point~ Some 0f
t.hose n~be~s relating to optim~ size come from the administrative side in
January 15, 1992 (Regular Day Meeting)
(Page 42)
M.B. 40, Pg. 42
terms of what the effective capacity is of a school and the size of a school
over which a principal can maintain control. This is dependent upon grade age
as well as other factors. If anything is considered, he thinks this issue
needs to be periodically re-examined in terms of what the ultimate size of a
school should be. If the cost to add four classrooms to two middle schools is
$5.0 million, County officials could opt for a new middle school costing $8.0
million based upon the fact that they don't believe that a middle school
should have an enrollment of more than 750 or an elementary school should have
more than 600. He thinks this needs to be continually re-examined with the
public. It might be that an 850 pupil middle school isn't that bad, and it
might prevent building a middle school every fifteen years.
Mr. Tucker' commented that:"the next opportunity to address Mr. Perkins'
COmments will be when the feasibility study is completed for Western Albemarle
High School, as plans for a new high school are considered. There will be an
opportunitY.,to look-at,, the-,breakdown of classrooms and 'aUXiliary and.:.support
needs Of. that facility. ~ If.the State:.mandates are not,-met.,.'what:the State ....
will' do. with a, locality if it proceeds without-meeting ~those? mandates he does
not know.~..He wonders'~ if funding,would be Withheld~: etc~ He:thinks. these
things need to be considered. . ·
~, Mrs~-.-,Moore said ~.six.,or seven,:months ago::the:~School Board reviewed-: the
si~.es ithat had been approved for::the.'new .~chools.' 'She:'-thi~nks~ it is ~important..
~hat if.a r~view,.:is done every year, the .communication between:~he two'.:Boards
bei~kept oPen ~ecause the School Board will':be relying,on'those numbers~
Mr. Bowerman said he thinks public communication about policies is just
as import~nt~ :.When:~ there a~e: polic¥~making decisions, at .School Board meet~
ings¥, there should'.be wide ::distribution~ of~,'this~ information so:.the~ publi¢Tcan
comment,.if~ it.~ so Chooses ~ -
~..'.~Mr-: Perkins..said .'that; as.-far :as redistricting~ is concerned,: he would
encourage the. School Board to consider it very closely every, year~, ' He'~hinks
this:~,County has made~ a~miStake~ When:he:.was~ a-:member.'of the School Board,
there:was,'a committee o~:.apProximately 50 people considering redistricting.
He thinks that fifty members on a committee is too many, but redistricting is
something that needs to~'be ~considered. ~Sometimes decisions -have: to:be made
that,:.might disptease-some:'parents, but decisions have~-to:',be, made for~:th~:~ best
of.all of Albemarle County~-:~ .~ . ' .... . ~ ~ ~ ~.~? ,~ :~ --:~: :-
Mr. Haury said the ~School Board .has been considering the redistricting
option- for~ some:: ~ime: ,~. He noted...: tha~ :~ redistricting, just,'took'place for ,the -
,.. :. ~ :, Mr . :Bowerman ~o~ented that there is no "right" decision. There.are
positive and negative things wherever the~line is-dra~ for redistricting. It
is a difficult decision,.but:~it '~as:to,b~ done when it is:~appropriate.~? :
_: -- Mrs,. ,Marshal~, :asked: how :~urrent.'enrol~ent compares :'to: :~he Sep~ber,~10th
en=ollment figu~e. -Dr~,"~Paskel answered that sehoot ,officials :-anticipate. ~
losing 100: students .between :now and.the end of March. ~ .~- .. :-:~' -
~ Mr ~:~-:Marshali~: asked'.-if ~'.~he~,County .was~ approximately. 350 students below ..... ~
pr~ojeetions~at~the:<beginning of the year. Dr. Paskel-replied, "yes." ~e
explained that approximately half of that 350 students is a result of.the
change~ in age for kindergarten students .....
~M~..--~Haury~said p~ojections .for the March 30 Average Daily Membership' have
been developed. The State usually waits until after~,this ~time to.make its
reimburs~ents..~' He 'added~that Ms ~ .Holt had-~projected .~ 110~~ fewer pupils ~ ~ and
she :arrived ~at~ that-~ figure~by~ex~ining ,the '~ reports - over la: n~ber off:years and
esti~ting ~he figure.~n terms'of~children-~leaving~the sahool: system~. If ~the
dropout 'rate is:~ecreased .or~ more people move into the Co~ty, the n~ber~is
going to b'e less l ~If..~thedropout~ rate increases and~here are 0the~ ~economiC
disturbances, ~he n~ber will be even ~higher. ~The figure is~ based on guess
work~but it is probably~a conservative figure.-.~Th~s is the thing that has
been perplexing. ~ Enrollments are received-on September 30, and they are the
actual~ en~ol~ents ~ . ~The~ Sta~e, however,:sends :,money~ .bas~d~ on: ~he ~Avetage? .~
Daily. Membership~in~-March, and :there is a difference' in :~he..two figures ~ ~ He
meiterated that ~he en~ol~ent,~projections in September are not~%he .Average
Daily'~M~bership in Mareh,~ ,~-~- ~ ~ ~ ~
January 15, 1992 (Regular Day Meeting)
(Page 43)
M.B. 40, Pg. 43
Mr. Bowerman said he gets the impression that every community in the
United States has children leaving the school systems, but it does not look as
though they ever go into another community. It seems to him that it should
balance out in other communities. Dr. Paskel noted that some of the
surrounding counties are showing an upward trend in enrollment, although
mathematically these counties' enrollments and Albemarle County's enrollment
figures probably do not equate.
Mr. Marshall said children in private schools used to be counted in the
County's enrollment because they lived in the area. He asked if this is still
true. Dr. Paskel replied that some of the old Federal programs provided funds
to an area regardless of whether or not the children were in private or public
Schools. Th~may,~,be-oneof those programs left, but it is not a significant
amount:of money.
Mr. Bowerman said it~ would'be helpful~fortthe Supervisors-to receive
i~formation~shawingcen=ollment~djus~mentm,~ Hesaid, that~it~is~imp~r, tan~to~
havea combinatiomof~'info=ma~on-'~rom ,both staffs.~Dr. ~aske~greed .that he
would ~et this information ~to M~. Tucker.,~He said the, info~mation~would
in¢lude, lfi§ures-~hich~a~e ~a ,result~of~theGovernortsprop~sat~and~thevlatest
adjustments~made~basedon~Sales~axc~tlecti~ns, as-well as~projectionS ~or~~
next~year~ ~ .... ~?~
At 3:65 p.ml, M~,., Bow~rman stated~,that:'if the School,'Board-~did.'not~'~ha~e
anything furthermore ~eport, the Super~isors~would.~adjourn from the?Joint
Meeting,.,and~eontinue:their ,regular meeting in Room,~Tc
.... Mr. Haury~hena~journed the ~Schoot Board meeting
(Not~:.~ Mr~' Mowe=man suggested,:~ha~,~i,until~M~. Bain~'~ar=i~ed, the ~oard
pmec.eed;With Ztem--~3e~:rela~ing tOithe ~ormer Esmont~Health~Center,~)-.-.,~ ,i-
.... ~-AEenda:~Item<,~No.':13e..~,~ Appr-opriation: Distribution~of~.,Proceeds.~from Sale
Of:.the fOrmer:,Esmont:,Health Center. '~ ....... "~ ~ -~'
,:.,-: Mr~Tucker said that on October 16, 1991, the County auctioned property
formerly known as the Esmont Health Center. This auction was held pursuant to
a res~tufii~ ~doptedibyl.the,~Baard of.Supervisors in~tate~1989 which also
ins~.ructed~that~the p~oceedsof ~he.~sale~,up ~o-$66,O00~:be given to the-South-
e~n Al. bemarle~Eamily~ractice'Center'~'t~o be~uSed~%o:-offset a.match.used to
attract Federal funding to construct their~new center.
The'net proceeds from the sale amounted to $30,633.36. Staff recommends
that the Board authorize that the net funds be distributed to the Southern
Albema=le.~Fam~ly P=act~ice Cen~e=~:and:'~o app~ove-~heassac~ated~.appr~pr~ation.
Mr~ Perkins.movedto adopt the following resolution of appropriation
relating~to the diStrihutiomaf $30~63~,36 to~the(Sou~herm: ~lbema~le:Fami!y
Practice.*Cen~er..~,~Mrs~' Humphris.seconded the motion.
~alli~as called, and-the~motion carriad~.by~he~,follew~ng~recarded~o.te:
AYES:.AiMC;~o~mrman, Mrs~.~HumphrSs,'Messrs.:,Marshatl, ~Martin~and:Perkins.
NAYS:.:None.' - :. ~ -.,'
ABSENT:.. Mr,-,Bain,~ ~ ....... .... . ~
FISCALYEAR: 19.9,1-92
NUMBER: 91.0030 .....
:PWRPOSE~OF,APPRQPRIATION:.~-APPROP~IA~ON:.OF~.PROCEEDS.~ROM. SALEDF!-~:
ESMONT HEALTH CENTER
:~.:: COST:?C~ERZCATEOOR~r...c',.:~sacI}EM~I~IPTIONA'T ~_ AMOUNT
1100059000568200
t1~0012140310_000
1100012140360000
.... ~:,. !.~?,: ¥~:~ ,,..
SOUTHERN ALB FAMILY PRACTICE CTR $ 30,633.36
:FINAJqCE.:~ ~PROEESSIONAL SERVICES.: ,.. :420.00~
FINANCE.- ADVERTISING 446.64
January 15, 1992 (Regular Day Meeting)
(Page 44)
M.B. 40, Pg. 44
REVENUE DESCRIPTION AMOUNT
2100015000150210
SALE OF REAL ESTATE
$ 31~500.O0
TOTAL $ 31,500.00
Agenda Item No. 13d. Appropriation: Challenge 2000 Grant for Education.
Mr. Tucker noted that the Board was in receipt of a memorandum from Dr.
Paskel regarding a $2000 grant the School Board received from the State
Department of Education for integrating academic and vocational education.
Dr. Paskel's memorandum describes in detail that the grant will be used in the
Spring of 1992 to bring counselors, academic English teachers, and vocational
teachersltogether~in a'workshop situation to develop a curriculum for Applied
C~mmunications courses. The Communications courses will not earn English
credits, but will focus on technical communications, informational organi-
tices, and~O~heC~voeational~elate~[~academic components of written and verbal
communications. ~
Motion was offered by Mrs. Humphris, seconded by Mr. Martin, to adopt the
following~resolntion Of:~appropriation:, approving' the:r~quest~ Rol!~ was :~catled,
and the motion carried by the following recorded vote:
AYES: ~ Mr~ ~Bowerman, Mrs .... Humphr~s, Messrs., Marshatt~.:Martin ,~and, ,P~rkins.
NAYS: :~ Nones. ~,.~ ~: ~ '~ ,~ ..... .~ -.~
:~ ~: ~.~BER:~ 910032 ~ ~ ,~:'~ ~'~ '~ ~
F~.~ SCHOOL ~ . ' ~ ...... '.~'~
.~ ~.'~ P~POSE "0F:~ APPROPRIATION~ '.'~ C~LL~GE 2000
~: ~P~I~E
COST CE~ER/CATEGORY DESCRIPTION ~O~T
~Btt§61130152100
~ ~ 121!66t1302t0000~
,~ ~: 121~661130600000
. : :.,~REVENUE
· SUBSTITUTE WA~ESn=e~EACHER ~.~:$~ 925~00,:~
-- MATERIALS &~ SUPPLIES 1~000.00
TOTAL $.2,000.00
.DESCRIPTION AMOUNT.
- . .2200033000330115 : ACTION PLAN 2000 $ Z~000,00
TOTAL $ 2,000.00
Agenda Item:No. 14. Request to amend:Jefferson Area Board. for Aging
Joint:Exe~cise~of Powe~S. Agreement,.to-'~h~nge!~membe~ship on its Board of
Directors-.
Mr ~ ?Ucker preseqt~O.._the .f..o~!0~ing~-.St~ff/rep0.rt~ da~ed~ January 8~'.~ 1992:
" S
~The:Thomas ~effer on Planning District. Co,lesion has endorsed,a::~
requeSt~bY('~the Jefferson A=eaqBoard for~Aging to alter the makeup~and
appointment process for its Board of Dir~c.to~s.
~r~sen. t!y 'the ~gqv~rning bodies of Cha~o~,t~sv~l.~.~,~A!b~a~le~
Fluvanna~;.~:Greene, Louisa and~NelSon~cou~ties appoint two m~bers
each jurisdiction with Charlottesville and Albemarle appointing ~two
additional members each in a similar fashion.
JABA,?s Boa=d,lof Directors.feels that~greater~:ftexibility~'tslneeded:~in
appointing~.highly~mo~ivated~interested members~-.to ~heir Board~and
requests that either (1) the Board be increased from its present size
of 16 members by members appointed by the JABA Board, or (2) a reduc-
tionlby~,halfa-thr0ugh attrition~.of~.thenumber.of-Board~members ........
appoimted by jurisdictions with theses, memberS replaced by, appointments
made by JABA~is Board.
staff,~recommends, that .if the-Board of:Supervisors is inclined to allow
the appointment process to be changed, the second alternative listed'
M.B. 40, Pg. 45
January 15, 1992 (Regular Day Meeting)
(Page 45)
above would keep the Board of Directors membership to a manageable
number of 16 and still allow two appointments to come from our govern-
ing body."
Mr. Bowerman agreed that the second alternative is preferable, and he
will support the recommendation.
Mrs. Humphris moved that the Board of Supervisors approve the request of
the Jefferson Area Board for Aging to alter the makeup and appointment process
of its Board of Directors by reducing in half, through attrition, the number
of Board members appointed by each jurisdiction, with these members being
replaced.iby appointments,-made by~JABA~s Board.
Mr. Perkins seconded the motion. Roll was called, and the motion carried
by the~fotlowing recorded vote: ~
AYES: 'Mr'. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
NAYS: None.
ABSENT: Mr. Bain.
~ Agenda Item No. 15. Adopt Resolution of Intent to Amend the Code of
Albemarle in the Finance/Taxation section~re:'~votunteerfire/rescuesquads'~
Mr~ TuCker presented the following staff report dated. December~30,:'~99t:
~ ~!'Recent!y:~the':Depa~tment of Finance was.working on amendments to the
~County COde to clarify and, hopefully, simplify sections of the
Finance and ~axa~i~ po~tion-~of the Code~ Spe¢ifica!ly,.Article~T,
~.~. ~Sect~Ons 8~1r.~,.8,1~9 are. recommended to be renumbered as proposed for
simplification and consistency within the chapter. Article XIV,
-_ Sectioff,.:8~79z'thr~ugh Section,8-8t, and Article3XV~Section't8~821~'i'-
'!,.':" through Section 8-84 are new sections which complete the clarification
.~.~,',',from Article~:I.
in~diti0n, the following Articles will codify the resolution passed
in JUne, 199O-~whieh provides~-for incentives toi encourage recruitment
and?retention _~f~.~e~lunteer~.emergency service .peesonnet.~ ~i ~ ,~ ~. ~ ~%
Article~ XIV~. Section 8-85, ~is~ a6~new~'section~'which codif,ied .,the person,
at property tax exemption for emergency service~ personnel.
Article V, Section~ 12-23 ,proposes to be amended to refer to the newly
created Secti~ncS~r85 for qualifications required 'to~obtain a~freel
decal, for/~members:.of volunteer,s'fire companies~or ~rescue~squads.~ ~
The ~ County i~ttorney,'. s Off ice has ~.reviewe~ · the.~ amendments ~and staff
reco~ends '~that a public hearing ba set for the February 5th-meeting
to receive .public comment on the proposed changes."
Mr. ~Tucker~- said?-this incentive. ?is in~ended~for ~ persons ?who ~ are~on, the
Count~.'~s emergency Serwices' volunteer~ operations~apd~:who actually respond to
incidents. He said a volunteer yesterday suggested that people in the ladies
auxiliary,. ~andfether. people~providing~support services although not actually
attending ~or .responding ~to'.an incident, should~be~ inctuded~ under this incen-
tive package also~ This was not the. staff's understanding nor the intent of
~ · f!
the resolution. He asked.if 'Board members coneur:'wzth-the< staf~ s understand-
ing of-the reso!u~n{~.of if they~feet~ a~itiary~.~personnet should 5e>~included
in the ~fneentive~.package~ -~his~.needS -to beck,clarified before the~ordinance is
advertised for pub!ic~hea~ing.
Mrs,~'~H~phris ~.said~:she ~. thought: it was ~the, Board' S inten~ to}~p~o~ide ~
incentives fore,the trained'~people. ~ ~She pointed. Out that the ordinance indi-
cates that the people must have completed minim~ training requirements. Mr.
Tucker agreed that Mrs. H~phris' perception of the ordinance could be cor-
rect. HoWe~er~ he would like~ for~Mr~ St~ John ~to~ give.~his~opinion~on the
matter~because ,the 9ues~ion wasn't brou~ht~to~his attention, until late yester-
day afternoon. ,Mrs. :H~ph=is-read,,statements from the~ordinance relating-~t~
January 15, 1992 (Regular Day Meeting)
(Page 46)
M.B. 40, Pg. 46
volunteers, and remarked that it seems to her to be very clear. Mr. Tucker
suggested that the Board go forward with the ordinance, and if Mr. St. John
thinks some changes are in order, the Board can deal with them on February 5.
Mr. Marshall asked if the volunteers are issued a card stating that they
have completed a certain number of hours of training. Mr. Tucker answered
that the County is furnished a list of those individuals who have completed
their training.
Mr. Bowerman stated that a resolution of intent to set a public hearing
is needed. Motion was offered by Mrs. Humphris to set a public hearing for
February 5 in reference to changes in Article I, Article XIV and XV, of the
Code:of Albema~le~-for~codi£ying :incentive items for volunteer emergency
se~vice:-Personnel.
-' .;~.~Mr.;:-Martin seconded the~motion,;~..-.:.Roll~-.was.calted, and~.the motionS, carried
bylthe~foltowing,reeorded:vote:. ~ ...... ',_.
AYES: Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and Perkins.
(Mr. Bain returned to the meeting at 4:05 p.m.)
~ ~.Agenda ~te~oNo ..... t7~,'The BOard~-returned to discussion~of'theDraft letter
to Governor's Off,ce'on EconomiclDevelopment,.~ _ ,:~ .~,:::? ',~'',¢_~ i' ":."i -
;Mr~Tucker:indicated that since the morning, staff had prepared two
additional draft letters. One reflects the changes to the original draft that
was received:eart~e=m~Staff, aiso prepared a:draft,that:ref!ects some of:~_.~,:
toda¥'-s,comments fromMr. Perkins, Mr. Martin and Mr. Marshall.
Mr.~'Bouerman:said he woutd~.liketo~make.~a point,.ahout the~procedure.
Last week:the Board members agreed that. they. would receive a drafttetter in
their packetsl and if there were, changes, Boardmemberswoutdnotifythe, staff
of.th0se,gh~nges.. It is important for this Board to have meetings where the
Board members share their thoughts, but if there are substantial changes in
what is proposed,, then/The changes need to.be?made to staff, even if it
requires the substitution of a letter., . ·
::':Mr,-Martin.agreed, but:he thought, these changes needed',to be discussed by
the Board before changes were made at staff level, ,He had already given his
changes to,thestaff.-Mr. Bowermanindicatedthat.-it-is:,importantthatthe
remainderof.the Board members have~something--before::them, to' discuss,,,,whenthe
Board:,'member bri~g$~ghe~matter:up ~n-,a,meeting,,.:,:~e:Said it,:is.ver¥::difficu!t
to.discuss~concepts, without having the ~nformation,,avaStable~
Mr. Martin:said it:.was..his-fault~ that',the other Board members-did not
have the information .relating to,:;his~.changes..:. He~ did not. give, the staff-his
changes.,in.;time:for i'them, to get-them to the .~other~/,B0ard members. ~
~ M~,;.,~Bowerman,.said._that it,,:makes.:.the~situation: much>easier,: if ~other Board
members have a ,copy~of, the related material;: He: suggested:that in.the future,
if ~.there are substantials,changes,: it-would be helpful for the Board to have
materials available for reference during the discussion.. He-next asked Mr.
Tucker to distribute the! drafts-of the letters; in hopes, that one~woutd..be,
selected to:go ~-to.-the'Department:of Economic Development .........
~, . Mr Tucker,',, indicated,- that Draft?Oner.is ,the~,original. letter~ that..was:-~ .
discussed ,,by the~.~.~0,ard~t~ this morning' s?meeting. ',~:~Draft Two: reflects ;those.'
changes,:that Mrs'~ ~Humph~is mentioned as,',well ..as. those that,,Mr. Bowerman had
given Mr. Tucker earlier. Draft Three attempts to reflect some of the com-
ments from '.other ~:Board: members, and,,provides ~ for,~=,an:, attachment: which ~the staff
is';calting,~ "Synopsis of,Economic Development Policy..'~
After, the .,Board members spent a few minutes reviewing the three drafts,
Mr. Bowerman suggested, that the.,Board members either discuss the Situation~ now
or,,next week.
M.B. 40, Pg. 47
January 15, 1992 (Regular Day Meeting)
(Page 47)
Mr. Bain stated that the problem with waiting to discuss the matter next
week is that Mrs. Humphris won't be at the meeting, and the week after that
Mr, Marshall won't be here. He said that there will not be a full Board
available again until the second week in February. Mr. Bowerman agreed that
the Board should take the time to go over this matter now.
Mr. Marshall said he favors Draft Three although he will support any of
the three drafts in order to make sure that a letter is sent to the Richmond
office.
Mr. Martin stated that although Draft Three is not exactly what he wanted
to say, he is more comfortable with Draft Three than the other two drafts.
..... Mr~ Bowerman asked if the opening paragraph is the same in all three
drafts. Mr. Tucker answered, "yes."
~-~ Mrs~'~-Humphris asked_if ,Mr'i Bain~needed..some.review timeon~the.letters
since~he~was not at the~.meeting when this matter.was discussed~earlier~- Mr.
Bain'ahswered that~he understands-.how the. l~tters are'done~.~Me~reatizes~'that
the first draft.is~the o~iginal~the second~.draft~'reflects changes in the
wording more than anything else, but Draft Three is a new letter. He indicat-
ed that the~whole first page of Draft Three is almost the same, as the other~
two.:~In~-reality it is the~last paragraph~that ~is~being considered~ He thinks
the whole thing relates to the words, "pursue every opportunity," for economic
development. He asked if it would be better to indicate in the letter that
the Board,will, "continue..to~.be open toeveryopportunity~ ,He said he is,not
willing, at this. time,' to~pursuee~e~y opp~rtunity,~avaitabte for economic
development.
~.~ Mrs. :HumPhris commented that~the Comprehensive Plan does not allow the
Board~to pursue every opportunity.
~ . ,~Mr~ Marshall~stated?that~he appreciates~the fact.~tha~ this Board is
willing .to~ write ~the ~letter ~ ~H~,then made~ a-motion to~ a~cept?'Draft~~ Three? as
the letter~from thiS-Board~to ,be sent ~to :the: state~ Department~ of EcOnomic
Development ....... -~ ~'
.... Mrs. Martin seconded~the~motion.,.~: r ~:~:~,~' ~.~,~,: ,~ r.u.-:~ ~?., ~:~
"ur
Mrs~-?Humphris~agreed with,.~Mr~ Bain .that the word:i~.~p sue..,.cannot be~
leftin~,theletter~,~,-She, reiterated that:the-+Comprehensive~Plan does not~:
indicate:theBoard-~can,pursue, everyoppor~unity~She~stated that~instead the
comprehensive Plan's intent is that this Board continue to be open to every
opportunity to accommodate economic development~
~i~,, ~Mr. Martin suggested~that Mr. Bain's suggested phrase be used, and the
word, !'continue" be'deleted.
't: Mr..,Bowerman asked~Mr~ Martin-if he,~meanm~t~a~ the?words,!"We
continue..to:.be:open-to .every,opportunity t~,aecommodate~,economic development,"
Should. be~a part of the letter. Mr. Martin'answered that he wants the letter
to say whatthis Board is going to do, without alluding to what theBoard'has
done i,.the~past~cHedsaid":that:~this'was hisargument' with~the'first letter,
because:it'seems to him that~this,phrase will indicate that-the Board will.'
continue,to, take_the'same position as,.it, has in..the~past~,He-'~eminded-'the
Board:that.,the perception has..,been, thatth'is Board~is~.-anti;growth.~:
.:-~.-Mrs.::Humphris asked if it would be ag~eeable.:to~say~."We are, open, to~
every:opportunity "Mr;Marshall-stated'that this would be agreeable to
him.
Mr,.:Bowermanexplained that the Board is accepting 'the letter as it is
written but-the second to last:paragraphwill be changed to state, "We are
open to e~ery opportunitytto,accommodate ,., "~'
.,~.~Mr;,,Bain called attention.to:the:second.:paragraph'ton Page One of, the~
third, draft, and said,'that.,it.is:more syntax,thanlsubs~ance'.t'.tHethinks~'that
the :seeond~senten~ee~f~he second ~paragrapht~in. Draft'-Two .reads better.,.than, the
second paragraph on Page 0ne.."He went on to,sa~'that..hissuggestion-:will~
substitute.the'~words,: !.~brought~ to light" instead~-of, /!highlightings"
M.B. 40, Pg. 48
January 15, 1992 (Regular Day Meeting)
(Page 48)
Mr. Bowerman asked Mr. Marshall if this met with his approval. Mr.
Marshall said the substitution of the words was fine with him.
Mr. Bain asked if the synopsis of Albemarle County's economic development
policy would go with the letter. Mr. Bowerman answered, "yes."
Since there was no further discussion, Mr. Bowerman asked that the roll
be called.
Roll was called, and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
· ,: Perkins. ~ ~ .... ·
NAYS: ~:None.
Mr~ Perkins~stated'that ,Virginia Power provides a,ser~vice of doing an
economic analysis for any locality which wants one done. He has seen economic
analYmis brochures?~at VACO meetings, -'but he.,,has~-never? seen_one~ ,for Albemarle~
County, except, the one- that: was published, in:..the~'!.960sk He asked if Virginia
Power could be approached about this matter. Mr. Tucker explained to Board
members ~that the brochure, Vi~ginia:~Power.~provides:.~is ~a. promotional it~ foc~
~he locality. Many of these brochures are done by the co,ties' individual
staffs, although Virginia Power has helped sponsor th~ in some instances.
Mr. Perkins co~ented that Virginia Power provides this service because
i~stands~ to benefit from:the, extra ~lectrical service-~ha~~ would be ~prowided
for businesses locating in its service area. He asked how the Board members
feel' about pursuing this matter.
Mrs. H~phris r~arked that'-she~ is 'u~'sn're,to what Mr.~ Perkins is refer-
ring.~ Mr,~ Perkins~ explained that'Vi=g~nia:~Power':willcsponsor approximately a
four-page b~ochu=e.~ describing-Alb~arte~County' s~~ facit.itie~ and .would list~ ~
such. ~hings;: as ,the ~ t t 00 ~. acres, ~hat are ~ zoned~, for~ndustrial~ ~developmen~ ~f the:
school syst~ the people ~who~are, located, here.~ ~ the ~,Unive~sity~~' of Virgxnga~ ~
Pie~ont :C~llege~ e~c'~~ ~
~ ~Mrs%~ H~phris:'noted :that~the~ ~nual: Report has? ~he: s~e info~tion, and
it:~uSed to: be produced ~on a.~iarger~seale:~' Mrna? Perkins~-~.~ag=eed'~that this is the
type of information to which he is referring. He said that the brochure would
probably not ~be over~ four~,pag~s long,~,and~the front and back of~ each page~~
would.be used, which Would make:~it ~a small'brochure-~ of only two pages,~ ~ ~
Mrs,,~H~ph~is~.co~ented~ that she thought the County already had this
information available. Mr. Tucker stated that he thinks Mrs. H~phris is
talking~abou~, a smalle=~version~ off,the Annual Repo~.~ He sa~d~that a faCt~
sheet would~~ not ~ lis~,:eVery~program~ in which ~he. county .has'been invol~ed, but,
instead.,~~ it- woutd~ give' general ~ info=mation~,~ Mrs.. H~phris:~ agreed~:':~ She, added
that per~nent information could~be lifted~.from the:~Annuat Report ~ ~:
~.~: Mr, Perkins ~noted that the information should show mileage from certain
cities, and the airlines that serve this area. ,He said the transportation
system would ben,mentiOned; ~ as '~well? a s~, imformation ,on: highways ~'~ ?Mr~'~ ,.Tucker
stated~that~' ~here~s:~alr~ady"~ a~ pne,page handout?of fiscat ~data: that~the
Planning ~,Depa~tment uses~for people,, cOming'-, ~nto, ~the cO~munity*~-~ He -added that
he could get the ~Board. membe=s~cOpies of this info~ation ~tO see if this~is
the~ s~e type of~ information .~to which they referred. ~Mrs~ H~phris said she
is more comfortable with a total separation of the CoUnty from businesses that
have representatives appea~ing~before this:Board for approvals, etc.
' ~Mr. Perkins said~that he~,thinks Virginia Power offers a? free service that
this County can use, He~ reiterated~ that~Virg~nia~Power,'~s interes~ ,would~ lie
in~,:.the~fact that~new~ facilities in,~-the cowry ~ould probably: use~its~ power
He .said: that. it ~wou!d~no~ cost :the Co~ty~anything,~for~'~the staff to check into
the matter. . . '
.Mr. Bain;. co~ented ,that,'he is~-~willing for staff~to look into the~
situation. '~ He~ said ~ staff~ could ? find,~ out about ~ the ~Vi~g !nia~ Powe~ ~ brochu=e and
howe.it compares ? ~o i the ~ County:~'s fac~=.~sheet~ ~ ~,~:, ~ ~' ~-~ ~ '~ :~ - ~
~ ~' ~:~Mr~i Tucker ~sa~d :.~ha~'~ the sta~would? conta~,Vi~gin~a ~ower.:: : ~'~: :~
II
January 15, 1992 (Regular Day Meeting)
(Page 49)
M.B. 40, Pg. 49
At 4:55 p.m., Mr. Bain made a motion for the Board to go into executive
session for discussion of personnel matters. Mr. Perkins seconded the motion.
Roll was called, and the motion carried by the following recorded vote:
AYES:
NAYS:
Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins.
None.
The Board reconvened at 5:20 p.m., and Mr. Bain made a motion to adopt
the following certificate for the executive session. Mrs. Humphris seconded
the motion. ' ...... '.'-' ...
CERTIFICATION OF EXECIITIVE Mlr~TING
· !.WHEREAS, the Albemarle~County Board of Supervisor~chasa~onvened~.~:-~
an executive meeting on this date pursuant to an affirmative recorded
vote and in;accordance-wiSh, the provisions of..TheVirginia~'Freedom~of-
Information Act; and
~.WHEREAS, Section 2.1-344.1 of the Code of Virginia requires
.... certification by the Albemarle County Board of Supervisors that such
executive meeting was conduct~d._in.c0qformity with Virginia law;
:- !NOW,. THEREFORE; BE tT~RESOLVED:.that~the_',Albemarle flouBg~ Board-of
..... 'Supervisors:..-hereby'certifies that, to:.the, best of:,',eachi',member's~know~
~-~ ;~edge% (i) oniy. puhlicbusiness~ matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the executive
meeting to which t~!R.~'~.9~i~%0~0n~'~gQ~0~~es, and (ii) only
such public businessmatters as~we~ identified'in the motion con-
vening~:th~ executi~e'meeting were heard., dis~ussed.o~ons~d~re&by,:
theAtbe~arle~-County Boardof'Supervisors. ' ,, ~-
AYES:~; ~Mr~ ",Bain,~: Mr.: Bowermam, Mrs.', H~mphris~ ~'Messrs:, Marshall-,, Martin
. end'.Perkins. - '
NAYS: None.
ABSENT DURING MRRTING: None.
ABSTAIN DURING, VOTE: None .... :-
Agenda.: Item No~;' ;21'. :. Appointments.
At this, time:, Mr;-Boweman askedx, fora momination of the at-large School
Board m~bar; ~r,,:Bai~ 'nominated ~r,:~i~haal ~arshat& :for.:!M~:klbmarie
Co~ty::Sehool .Board:iat~iarge~position-.for':a term which will expire on June 30,
1992. Hrs. Hmphris secon~ the nomination., Roll was called, and tho motion
carri~aTBy the following recorded vote:
AYES: AYM~
NAYS: None~
ABSTAINING: ~M=~. Martin-.
l~iTMl~t$~'Eiiat~d'!lhat~4he'ethi~s Mr. Marshall will m~e:: an.- excellent
School Board~appointee, and, he would not for any reason~ vote~against::him~ :¢:He
Went on to explain that the at-large ~position has been one: of those positions
that was;usually filled by:a: minority~person, and he thinks that Mr, .JUlian
Bivens is a qualified migor~ty,person:;. H,i's defi~iti0n).,Of affirmative action
is when atl,,~camdidates are:-equal~, but~ the minorityuperson is~ chosen:to fitl,
u.-.: ~:[i-~Mart$n:made ~tion..to, appoint Mr. Hiawatha Green to the Equalization
Board, representing the Rivanna District, for a rem of office to expire on
motion earried~byc:the~ollowing recorded vote:
M.B. 40, Pg. 50
January 15, 1992 (Regular Day Meeting)
(Page 50)
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins.
NAYS: None.
On a motion by Mr. Marshall, seconded by Mr. Martin, Mr. James E. Clark,
Jr. was nominated to serve on the Equalization Board, representing the
Scottsville District, for a term to expire on December 31, 1992.
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins.
NAYS: None.
On a motion by Mr. Martin, seconded by Mr. Bain, Mr. John Hood was
reappointed~to~ the Emer~gency Medical,S:ervices Council, for~a~term~of, office to
expire on-December 31, 1994. Roll was called, and the motion carried by the
~fol~lowing ~ecorded vote:
AYES: Mr. Bain, Mr. Bowerman, Mrs~-~'H~P}{ri's, Messrs. Marshall, Martin and
Mrs. Bowerma~ asked:.if~;Mr..Phil Grimm coul~::be'apUointed, to the Planning
and Cooc.dination Council (PACC) Technical Committee, since he has been elected
Chairman:of the Planning Commission. Mr. Tucker explained that is the stan-
dardprocedure. Motion was offeredby M~_.Bain, seconded by Mrs. Humphris, to
appoint Mr. Phil Grimm to the PACC Technical Committee. Roll was called, and
the mo~iom~ca~ed'by~'the-:~fol~ow~mgo~e~orded~!v°te:: ? ''
AYES?: M~,.~ Bain:, Mr;. BoWerman, M~sc~.Humph~i.s; Messrs,:Marshall, Ma~tin[~an~
Psrkins.
NAYS: None.
... :Mr~.Bo~erman noted ~hat Mr, James R, Skove has indicated that he will
accept reappointment to the Rivanna Sp!~d,.~aste Citizens Advisory Committee.
Motion was offered by Mrs. Humphris, seconded by Mr. Perkins, to reappoint Mr.
James~ R. SkOve to 2h~ RiVanna Solid ~aste gi~iZens Advisory-fCommit~ee;for;a'
term:ofoffice,~o'expire on. December..3t, 1993% ~ ~- ~ .....
Roll,was ca~t~dio~nd.the:motion~ carried~by thecfo~wing recorded vo~e:
AYES:.~Mr~m~a~R?,~Mr~:.Bowerman,~Mr~.?~5)~mphriS; Messrs. Marshall, Martin and
Perkins.
NAYS: None..~
Mr. Martin noted' that Mr. Dave Emmitt would~ like to continue as a member
of the Public Recreational Facilitt~~ Au~0~ity. Mr. Martin then moved that
Mr. G~Da~id Emmit~'be::reappo~inted. to. the Pubi. ic,-.Recreational Faciti.tiesi
Authority, · for~:'~: term' of!~'off:ice to.: expire on.~ December:.: 13, ~' -199.4.; Mr ~ .Bain:_
~eCO~:led the motions;.. _;:~': s~d~~,,,,..~,, .... ' ~ - :':"': ' :' ' ~
-::?, ~olt!was,.called, and the,..moti,on carri2dtby'the following recorded vote:
AYES:- Mr.~Bain, ~r&-j..B~erman,'Mrs',:Humphris,Mes~rs~:M:a-rshall:, Mar.tin
Perkins,
NAYS:: None:, -~:t " . ....... .... . ~-~.::~ :nz:q --
Mrs. Humphris noted that her term,~ on.t~e Jail Board expired on Decem-
ber 31, 1.991. Mr. Bowerman said that the Board can reappoint Mrs. Humphris,
if she-desires, to:.continue ~o serve On ~he Ja$1Board.'.-On:'.a mot~onby Mr;.,-:
Marshal't.~:-secondedby Mr., Martin;.Mrs.:Humphris was.:reappointed.~oz~hedJail-
Board. for~.~ term of office~o-,expire on. Deeembe~L,,!99~.~' '::-.~ :
~$t~.~t-1 was:called, and the.motion ca~r~r~i.~-~by the following vote::
M.B. 40, Pg. 51
January 15, 1992 (Regular Day Meeting)
(Page 51)
AYES: Mr. Bain, Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin and
Perkins.
NAYS: None.
Agenda Item No. 22. Other Matters Not Listed on the Agenda from the
BOARD.
Mr. Bowerman stated that a meeting of the Virginia Association of Coun-
ties in Richmond is scheduled for February 13, 1992, from mid-afternoon until
7:30 p.m. at the Richmond Marriott. There will be a briefing by
representatives of the Virginia Association of Counties and the Virginia
Muni,cipat~!.League f~om~mid-afternoon, until 5:30 p.m. on proposed legislation.
From5~30 p.m. until 7:30 p.m., there will be a reception to meet legislators.
He said if any Board member wishes to attend this meeting, to please contact
the~Clerk for arrangements'.~'- -~- :"'~
Next, Mrs. Humphris distributed brochures and explained that the Metro-
poiit~n planning Organization (MPO) Policy Board drafted these brochures,
which.areinformational,andcan ~beused asa~ guide to area:~transit:~s~ervices
for~'~elderly and disabled people. She said that the brochure lists rates and
schedules and it has been needed for a long time for people who use the pUblic
transit servic~s~. ~ ~':' "
.- . Mr. Marshall'-stated that over a year ago, the~compactors,".et~i relating.
~o theKeene TranSfarStatiOn: were:tapproved by this Board,:.based on:models'
that, ~ere used in Powhatan~ -,This~Board decided to,:~able,thematter-'."for
years ,in Order to give.~he private haulers~.in'~hat,area'an opportunity.,to~see
i~:they'could collect'?~he-::trash and take it to ,the Ivy Landfill.--Approximate-
ly seven acres of land is already .0~ed by the County at Keene for this
purpose. The plan has not worked with the private carriers, and the citizens
in that':area are pu~ting pressure, on Mr,, Marshall~to:see,if~-he~can,:c°n~ince
this_Board-~not.:to'wai~ thefull":~wo-year period,andto~-got.ahead~wit~ the.~
process.~of-',gett~ng~the uni.t construe.ted andin~operation assoon.,as:,possible.
Mr~ Marshall asked.that, staff ~e directed.-to':bring'this'B°ard~tha~ info~mation
that is.neededtto:-deal with.:the issue..
Mr, Bowerman asked if this information..would include policy .implications
beyond that parti'cuiar site.
~.,~Mr'.,Bain saidzthe.Keene.~T~ansfer Sta~ion~is.-~Part'°f'~tha-:wh°le~ sotid:.waste
program,~but.,he~dohs.,not,-,have!a problem with?:consida:ring the .Keener'Transfer
S~ation' separately:; :. '-.- -':- ' ::' -" ' '"'~ :' :~:~ '~ ~ ' ~'~'
Mr',. Marsha.li said he may, miss:_the.'fi=st' mek~ing..~n,.Fehruary becaus he
migh~have~'~o have some:,surgery::: MP'.,-.Tucker stated,.,:that:the
working on,.the.:.fnf~rmation-..relating to.the:~.Keen~:Transfer-:S.ta~ion~i:Hevsaid
that he'~Will:.keep Mr,~'Marshail~s schedute'~.in,:mind,~when' he brimgs.,-the matter to
Agenda Item No. 23. Adjourn. At 5:45 p.m., there being no further
comments,':,Mr~ Bowe~man:adjourned the:meeting,.
Chairman "- : , - .'