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1992-03-23 adjMarch 23, 1992 (Afternoon Meeting - Adjourned from March 1~.~9.240' pg, 28] (Page 1) An.adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 23, 1992, at 1:00 P.M., Room 7, County Office Building, McIntire Road, Charlottesville, Virginia. This meeting was ad- journed from March 18, 1992. PRESENT: Mr. Edward H. Bain, Jr., Mr. David P. Bowerman, Mrs. Charlotte Y . Humphris, Messrs. Forrest R. Marshall, Jr., Charles S. Martin and Walter F. Perkins. ABSENT: None. OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., Deputy County Executive, Richard Huff, II, Assistant County Executive, Robert B. Brandenburger, and Executive Assistant, Roxanne W. White. Agenda Item No. 1. The meeting was called to order at 1:00 P.M., by the Chairman, Mr. Bowerman. Agenda Item No. 2. Pledge of Allegiance. Agenda Item No. 3. Moment of Silence. Mr. Bowerman said he was going to dispense with these two agenda items for these budget work sessions. Agenda Item No. 4. Work Session, 1992-93 County Budqet: Mr. Bowerman said he had talked with Mr. Tucker earlier today and there appears to be a good opportunity to complete these work sessions today. If that occurs, the public hearing can be scheduled for April 8, 1992. Parks & Recreation, Patrick Mullaney, Director, present. Requested, $678,326; recommended, $633,617. Mr. Huff said the Parks & Recreation budget has been split into divi- sions for the first time to give a better idea of where costs originate. The six divisions are: administration, park maintenance, summer swim programs, recreation and athletic classes, community centers and special activities. For the total budget, compensation decreases $12,080 (2.3%), fringe benefits decrease by $4180 (5%) and operations decrease by $15,465 (7.2%) due to the purchase of a 70-inch slope mower in the current year allowing the department to decrease part-time groundskeeper staff by four persons. In discussing the new divisions of the Parks & Recreation budget, Mr. Huff said "Administration" oversees the maintenance of over 2000 acres of park land. There was an increase due to $3638 being budgeted for Workman's Compensation. There were no other significant items in this division. The division entitled "Maintenance" is responsible for the maintenance and upkeep of Walnut Creek, Chris Greene, Mint Springs, Beaver Creek, Totier, Ivy Creek, Crozet Park, Whitewood Road Park, Greenwood Community Center, the Meadows Center, $cottsville Center, the County Office Building, Court Square, and the Milton, Hatton and $cottsville boat launches. This is where the elimination of four part-time positions will save $21,280. Mr. Huff said that under the "Summer Swim Program" the only significant item is an increment for lifeguards at the Walnut Creek Park. Under "Athlet- ics & Classes" there is a four percent decrease in operating expenses. There is a decrease of $2040 in part-time wages due to the elimination of a proposed Cale volleyball league, and a reduction in the size of the Adult Basketball league. Mr. Bain asked if there is a volleyball league. Mr. Huff said it is operated jointly with the City at the present time. Not enough people signed up at Cale to warrant a program, so staff will talk with City representatives to see if they would like to operate the program jointly and use some of the County's facilities for these programs. The Adult Basketball league is a self-sufficient program, and was scaled back from 15 to 14 games in order to eliminate the need to increase the fees. Mr. Huff said that under the "Community Center" division, there is nothing significant other than a decrease of $6800 in heating services. Under "Special Activities" there is a $4950 decrease in part-time wages due to the reduction of the summer playground program from eight to seven weeks. This change was made to better fit the schedule of the Schools. Also, this is not a self-supporting program and the cost reduction is to eliminate a higher local government subsidy. Mr. Bain asked if the Walnut Creek program is a new program. Mr. Huff said there were some funds included in the current year's budget for start-up costs. There is nothing else needed for a full program except funding for the lifeguards ($24,290). Mr. Bain clarified by saying that without this request- ed funding there will be no summer swim program at Walnut Creek. Mr. Huff said that is correct. March 23, 1992 (Afternoon Meeting - Adjourned from March 1M.B?240' pg. 282 (Page 2) Mrs. Humphris said she thought the urgent need was just for the period from Memorial Day until July 1. Mr. Mullaney said there were some funds in last year's budget ko operate the summer swim program. Last year, no one was sure when the Park would open, so funds were included to operate from Memorial Day, 1992 until June 30, 1992. Money was also included to operate from July 1 until Labor Day on weekends only. The funds requested now would give money for daily operations from July 1 until Labor Day, Mr. Mullaney said when staff began work on the 1992-93 budget, they knew there would be an increase at Walnut Creek Park, as well as the Rivanna Park. They were able to find money in last year's baseline budget in order to fund these increases (a $40,000 savings). That was done to cover expenses which staff knew were coming. Mrs. Humphris asked if there would be any savings if the parks did not open for swimming, etc. until school is out for the summer. Mr. Mullaney said there could be. When they looked at budget reducing strategies, that scenario was discussed. They could also open only on weekends until school is out, although it is inconvenient on the lifeguards, and there is a fairly decent attendance during this period. Mr. Mullaney mentioned the "Therapeutic Recreation Program" which is operated jointly with the City. The increase is $902 which is for a swimming class. The County dollars in this program go just for direct services. They do not go to pay the City's full-time therapeutic recreation coordinator, and the County pays nothing for use of the swimming pool. If the County dollars are taken out of the program, the parents could request that the County provide such a program, and it would cost a lot more. Mr. Huff mentioned two items for Parks & Recreation that are on a listing of "one-time/recurring costs of recommended priorities." No 2 - Full Season-Walnut Creek Swimming Program, $24,290, and No. 8 - Therapeutic Recre- ation/Joint City/County Program, $902. Mr. Huff asked if the Board wished to add either of the items discussed to the priority listing. Mr. Bain and Mrs. Humphris both indicated an interest in these items. Rivanna Park, Patrick Mullaney, present. Requested, $102,930; recom- mended, $102,930. Mr. Huff said the Rivanna Park is a 100-acre multi-use recreational facility offering softball fields, tennis courts, picnic shelters, multi- purpose fields, river access and nature activities. The expenses of the Park are shared equally by the City and County, with the County Department of Parks and Recreation responsible for the operation of the facility. The County's share increases by $20,755 (25%) due to changing from a 50/50 share with the City to one based on two years of park usage. Albemarle's share of the use for FY 1992-93 is 68 percent. The County Executive recommends funding at the baseline level. There was no recommendation for a change in this budget. Jefferson Madison Regional Library, Donna Selle, present. Requested, $1,084,282; recommended, $1,067,950. Mr. Huff said the Jefferson Madison Regional Library provides public library services to the residents of the City of Charlottesville and the counties of Albemarle, Greene, Louisa and Nelson, served by the McIntire Library and six branch libraries. Mr. Huff said all localities share the costs of suPporting the Adminis- tration and Technical Services Departments and the Central Library's Reference Department. Additionally, each jurisdiction pays a percentage of regional costs equal to its percentage of the library's total annual circulation. Charlottesville and Albemarle County share the costs of operating and staffing the Gordon Avenue Branch and Central Library in direct proportion to their respective share of the total circulation at these two libraries. Albemarle pays all the costs of the Scottsville and Crozet branches. The costs of the Northside Library will be distributed to the City and the County based on circulation. Mr. Huff said the requested amount (excluding the Northside Branch) represents a $67,867 (6.7%) increase over Albemarle's FY 1991-92 appropria- tion. This amount funds Albemarle's share of the total Library base budget of $1,932,848, which increased by $140,833 (7.8%). The total budget reflects a baseline request for $1,900,200, plus $32,648 for a part-time librarian for the historical collection. The County's share of this new position is $16,324 or 50 percent shared with the City. In allocating costs, Albemarle County's share at the Central Library increased in 1992-93 from 58.64 percent to 59.33 percent. Albemarle's share at the Gordon Avenue Branch increased from 61.27 percent to 61.95 percent. In regional cost allocations, Albemarle's share of circulation decreased from 55.22 percent to 54.88 percent. The budget requested includes: 1) maintaining hours at the main library and all branches and proposed additional hours for Greene and Louisa counties; 2) maintaining the reorganization of the cen2ral circulation department to address increases in circulation; 3) a minor increase in courier services to March 23, 1992 (Afternoon Meeting - Adjournea from March 1~.~240~ pg. 283 (Page 3) include Northside, University of Virginia and increased movement of intra- library materials among the branches; 4) eliminates administrative secretarial support; 5) funds?20 percent increases in medical benefits; and 6) does not include any increase in staff salaries. Mr. Huff said the County Executive recommends full funding for the baseline budget of the Library in the amount of $1,067,950 which is a five percent increase over what was funded in the current fiscal year (this figure does not include any funding for Northside). Not included in the recommenda- tion is $16,324 to fund the additional part-time staff person for the Histori- cal Collection. He understands the Library is requesting the City to fund the total amount of this position. Mr. Huff said the Northside Branch of the Library opened in Albemarle Square Shopping Center in December, 1991. Operating hours are 48 to 52 hours per week with an opening day collection of 26,000 volumes and a projected first year circulation of 100,000. The Library Board requested $402,824 to fund the FY 1992-93 operating costs of the Northside Branch. This is an increase of $42,824 (12%) over the FY 1991-92 appropriation. However, since $23,000 in FY 1989-90 carryover money was approved by the Board to fund the seventh librarian position in FY 1991-92, the actual operating increase is only $19,824 or five percent. The County Executive recommends funding the Northside Branch of the Library in the amount of $346,430 which reflects 100 percent County funding for the first six months of FY 1992-93 and 72 percent funding for the second six months. This is calculated on Albemarle's projected share of circulation based on the first two months of operation. Included on the list of unfunded priorities is $53,070 which the Board may want to consider adding back to this budget. Mr. Huff said there had been many newspaper articles about the need for additional books for the Northside Branch, so he would like to remind the Board that the Capital Improvement Program which has already been adopted by the Board shows $54,600 available July 1, 1993, for the Northside Library. That same amount is set aside in the CIP for each of the next three years for books. Ms. Cyndy Caughron, a county-appointed Library Board member, said usage is up in all of the branches and in all of the jurisdictions, especially for Albemarle County, and she is present to request full funding of their budget request. Ms. Caughron said the Library has about 28,000 books, and each month that the Northside Branch has been open, they have circulated that many books, meaning the books are turning over at least once a month. They are in particular need of children's books. They request $100,000 as soon as possible to help get more books on the shelves. Mr. Tucker asked if that $100,000 is in addition to the $54,600 which will be available in July from. the CIP. Ms. Caughron said "no", it is $45,400 more. Mr. Bowerman asked if the Library Board is also requesting the addi- tional $53,070 for full funding of the Northside Branch through June 30, 1993. Ms. Caughron said "yes". Mr. Bowerman asked about the usage figures for this branch. Ms. Caughron said that at the end of the year there will be usage figures for Charlottesville that can be put into the formula so that Char- lottesville pays its share of the costs. Mr. Huff said that since opening on December 14, 1991, the City's usage of this branch has been about 18.6 percent. Where this figure will stabilize, no one knows. Mr. Martin said the agreement signed indicated that the split would be effective two years from the date the Library went into operation. Mr. Huff said the costs are to be separated based on the costs for two fiscal years. That same terminology has been used in other City/County agreements, and in those other agreements the City agreed to a pay a percentage until data was available. In this case, there was no percentage agreed upon, so the Library Board agreed that there must be two fiscal years of operations before the City participated in any costs for Northside. County staff said the Library Board should use whatever data is available, and there will be a full year of data in December, 1992. Mr. Martin asked if the City and the Library Board think the Supervisors should fully fund the Northside Library for two years from the day it opened, while Mr. Huff is saying the Supervisors should fully fund from the date the project started. Mr. Huff said the County started paying Northside costs in July, 1991. Mr. Martin said because he thinks the City and the Library Board are both looking at the $53,070 as something the County has already agreed to, it should be included on the list of unfunded priorities for discussion later in these work sessions. Mr. Bowerman agreed, and said the books will be discussed when the Board actually adopts the budget for the CIP. Virginia Discovery Museum, Peppy G. Linden, present. Requested, $21,000; recommended, $20,000. Ms. White said through negotiations with the City of Charlottesville, Virginia Discovery Museum moved their facility in FY 1989-90 to the old Piedmont Furniture Building on the downtown mall. The building was purchased by the City, who now rents it to the museum for $1 per year. Museum member- March 23, 1992 (Afternoon Meeting - Adjourned from March 1~.~92~0~ Pg. 284 (Page 4) ship has inCreaS~I ~ the last year, with Albemarle County admissions to the museum projected to be over 1300 for FY 1992-93. The Virginia Discovery Museum's overall budget of $232,790 decreases by $21,245 (8%) over FY 1991-92, but the request for $21,000 from Albemarle County increases its share of the total budget from eight percent to nine percent. In prior years, the County has applied for and received a Local GovernmentChallenge Grant from the Virginia Commission of the Arts ranging from $2500 to $1200. It is uncertain whether these funds will be available for FY 1992-93. The County Executive recommends level funding in the amount of $20,000. Ms. Linden thanked the Board for its support of innovative learning for young people and their families. She said the appropriation requested is part of matching money required by a five-year Perry Foundation grant. This year will be the fourth of five years for that grant. Last year's admissions totalled 38,810 and that is were the 46 percent increase came from in total admissions. This year, in the first two quarters, there was a 12 percent increase in admissions. Field trips from schools have increased by 11 percent this year. Their guest book reflects that in the first six months of this year, they had visitors from 33 states and 20 countries. Ms. Linden said they met with Dr. Paskel and Dr. Enqlish this summer to see how they can work better and closer with the Albemarl~ County school system. There are representatives from 13 county schools on the teacher liaison committee. They have adopted a new mission statement so that the museum will apply its interactive learning techniques to timely educational issues. There will be four areas of learning in which they will concentrate all of their exhibits: developing a global perspective; appreciating cultural diversity; understanding the part that technology plays in our daily lives; and, having respect for the earth. There were no suggestions for any changes in the recommendation. Piedmont Council of the Arts, Cat Maguire present. Requested, $6060; recommended, $5000. Ms. White said this is a non-profit organization which was set up to promote, coordinate and be an advocate of the arts and art events for resi- dents and visitors. The Council, composed of 50 arts organizations and 150 individual artists or art supporters, published a monthly calendar of the arts, a bimonthly newsletter and ARTSIGHT, a Resource Guide to the Arts in ~entral Virqinia. The Council also assists in the planning and development of Many art projects throughout the city and the county. In FY 1989-90, the Council launched ARTS ALIVE, a series of outreach programs, which project art experiences for under-served populations, such as =he elderly, minorities and the handicapped. The Arts Alive program brings ~rt workshops to the elderly and disabled and to youth and minorities. Arts in Education, a new community outreach program, offers arts in the elementary ~chools consisting of more than 150 volunteer parents presenting art workS and ~ncouraging art projects for more than 4000 Albemarle County elementary school ~hildren. In all of these programs, the Council served approximately 6140 %lbemarle children in FY 1992, which was 35 percent of all youth served. Ms. White said the request for $6060 reflects a 21 percent increase Over ~Y 1991-92. The total budget of $121,150 increased $18,535 (18%) over FY [991-92 (Albemarle's requested share is a five percent increase). Over 55 )ercent of the Council's budget comes from fund-raising and contributions. ~tate funds for the Local Government Challenge Grant have not been included :his year as continuation of the program is questionable. The County Executive recommends level funding in the amount of $5000. Ms. Cat Maguire, Executive Director, was present. She thanked the Board !or its continuing support of the Council. She noted that they have been leering with several people from the Albemarle School System to develop a ~omprehensive artist-in-residence program which would put local artists into .he public schools in an integrated situation with curriculum development. 'hey hope to have a pilot program available in the Fall of 1993. Also, the ~RTS ALIVE program is being expanded to prison inmates, and they are in the ,rocess of developing a comprehensive poetry and jazz program in the prisons. .s. Maguire said the increase requested is related to the development of the ~ew programs just described. There was no suggestion for a change in the recommended amount. Literacy Volunteers, Connie Porter present. Requested, $10,856; ecommended, $9568. Ms. White said the Literacy Volunteers use trained volunteers to work ith individuals one-to-one or in small groups. The program is aimed at dults reading below a sixth grade level. The program receives referrals from ocial service agencies, adult education and job training programs, and local usinesses. A major strength of the program is the use of volunteers to March 23, 1992 (Afternoon Meeting - Adjourned from March 1~9240, Pg. 285 (Page 5) provide labor intensive service (1.8 staff supervise 170 volunteers). The program trains the volunteers to teach reading skills and also provides support to both ~he~volunteers:an~ the learners throughout the process. These volunteers are used byAdult Education, the Drewary Brown Job Training Center, the Department of Social Services, the Joint Security Complex, and several other programs. Literacy Volunteers is the only agency providing this service. Ms. White said the requested increase of $1656 for FY 1992-93 is to provide a four percent cost-of-living increase for the trainer and clerical assistant, and for minor inflationary increases in their operating expenses. An increase in Federal funding is also expected in FY 1993. The County Executive recommends funding at $9568 which reflects a high level funding (4%) as recommended by the Program Review Committee. Ms. Connie Porter was present. Mrs. Humphris said according to the information furnished, the Literary Volunteers do most of their work with adults who read below the sixth grade level, and one of the statistics says "85 percent have not graduated from high school." This means that 15 percent of high school graduates do not know how to read. Ms. Porter said her experience as a volunteer tutor told her a good percentage of inmates with diplomas do not read well. She had worked with OAR in their job training program and was astounded by that, so thinks the 15 percent figure is conservative. At this time, Literary Volunteers has 85 pairs working with each other. They are trying to determine at this time if their program is actually helping so they will have better statistics to give the Board next year. There was no recommendation for a change in this budget. WVPT Public Television, Arthur Albrecht present. recommended, $-0-. Requested, $5130; Mr. Tucker said that WVPT is a noncommercial, public television station licensed by the Federal Communications Commission to serve the people of the Shenandoah Valley and western Piedmont area. The station's mission is to use communications technology to serve the educational, cultural and informational needs of the citizens in its coverage area. The station broadcasts a diverse schedule of programs in 47,750 homes to 20 cities and counties from its studio in Harrisonburg. The WVPT signal is on several cable systems serving communi- ties in Albemarle County, and a new translator on Carter's Mountain operating 9n Channel 19 provides off-air reception throughout the County. Mr. Tucker said WVPT is requesting $5130 based on a per capita assess- nent of $0.10 using 1980 census figures, but no funding is recommended for ~VPT. Mr. Albrecht said WVPT broadcasts instructional programs to school systems all over the area. The station in Richmond is the primary provider of instructional programs to Albemarle County, but the County uses WVPT because it has a package of programs from the Encyclopedia Britannica that none of the )ther stations broadcast. Albemarle County schools have access to 130 titles :his year, which if bought by the school itself could cost $50 a copy. These ~rograms are made available to every school in the County each year through ~;PT, and there is a different package each year. Mr. Albrecht said WVPT has also encouraged tourism in Virginia, includ- .ng Albemarle County which is in the segment on Monticello which was distrib- uted to all PBS stations just this last week. He noted that there were a lumber of other people present who support WVPT's request (about 16 people ~tOod to show support for WVPT). He said they would appreciate the Board's ~upport. Mr. Bowerman said he would like to see this request funded. The station Joes a lot of coverage of this community, and he would like to discuss this !urther on the list of unfunded priorities. Mr. Marshall said he is prejudice because he is a former member of the loard of WVPT and he knows it is a well-run organization. Mrs. Mumphris said she wishes the Board could find a way to provide some unding. Mr. Bowerman suggested this item be added to the unfunded list to be iscussed later during these work sessions. There was no consensus to add his item to the list. Thomas Jefferson Visitors Bureau, Bobbye Cochran present. Requested, ?5,227; recommended, $75,227. Mr. Tucker said the Center's total budget for FY 1992-93 is $223,337 hich is down $1250 (0.5%) from FY 1991-92. Based on the contract formula, he County will pay $75,227 (46.89%), the City $85,263 (53.11%)., and the hamber of Commerce $25,679 (3%). Revenues generated by the Center account ~r $37,500 of the total budget. Full funding intheamount of $75,227 is recommended. March 23, 1992 (Afternoon Meeting - Adjourned from March 1~9240, Pg. 286 (Page 6) Mr. Bain asked if the formula is based on the total receipts from the lodging tax. There was no suggestion for a change in the recommendation. Planning & Community Development, Wayne Cilimberg present. Requested, $707,661; recommended, $671,447. Mr. Brandenburger said a $6,932 (1%) increase in the overall planning budget reflects a 2.2 percent increase in salary costs, a 8.4 percent increase in fringe costs, a 10.9 percent decrease in operational costs, and a 47.2 percent decrease in capital equipment. There are two requested increments. The first increment is for a fiscal impact study of growth at a cost of $25,000, and, the second is for a new computer at a cost of $2635. Signifi- cant increases/decreases are: Decreases of: · $4320 (30.2%) in consultant costs · $4000 for data processing consultants · $1000 (20%) in printing costs due to completion of several projects · $550.(21.6%) in data processing supplies based on current usage Increases of: . $500 (10.6%) in copy supplies based on actual usage · $1625 in furniture and fixtures' for a new drafting table for the E-911 project, along with assorted supplies. The County Executive recommends funding at the baseline level. Funding is not included for either the fiscal impact modeling increment ($25,000), or the increment requested for the new computer ($2635, which will be purchased out of funds in the current budget). There was no recommendation for a change in this budget. Housing, Karen Morris present. Requested, $160,773: recommended, $160,773. (Note: Mr. Bowerman left the room at 2:05 p.m. Mr. Bain assumed the chair.) Mr. Huff said two programs are being run out of the Housing Office; Section 8, which provides federal rental assistance for 164 units, where sligible families pay no more than 30 percent of their adjusted income for rent and utilities. The Moderate Rehabilitation Program assists landlords in the rehabilita- tion of existing units or in development of new units. There are currently 178 units, mainly in Scottsville and on Whitewood Road, plus several on Pen Park Road and in Four Seasons. The baseline budget for Housing reflects an overall increase of $6238 4%), which is a 5.1 percent increase in salary costs, a 5.5 percent increase in fringe costs, and a 10.1 percent decrease in ongoing operating costs. Fhere is a decrease of: · $250 in other purchased services · $535 (34.8%) in telecommunications based on actual cos=s, and there have been no maintenance costs on the new system for two years. The County Executive recommends funding at the baseline level. Mr. Marshall said based on his own experience with the program, he knows :hat the City of Charlottesville pays a much lesser amount than the County. te asked the reason for the difference. Ms. Kathy Ralston said it is based on :he fair market rent for the metropolitan statistical area, so it should be :he same. Mr. Marshall said it was a standard Section 8 program with which he las dealing. Mr. Tucker said staff would look into the question. There was no suggestion made for a change in this budget. Zoning, Amelia Patterson present. Requested, $343,042; recommended, 319,436. (Mote: Mr. Bowerman returned at 2:10 p.m.) Mr. Brandenburger said the proposed budget reflects an overall increase f $5894 (1.9%) with salary costs increasing by six percent and fringe costs .y 11.3 percent (some of this increase i~s due to the four-year funding of the esign Planner), operating costs decreasing by seven percent, and capital quipment costs decreasing by 100 percent. Requested increments consist of he Entrance Corridor Final Guidelines document at a cost of $3325 and four omputers and associated software at a cost of $14,205. Increases/decreases re: · Decrease of $620 (18.1%) in postal services based on actual costs in current year · Increase of $800 (24%) in copying charges due to underbudgeting in current year and increased usage. March 23, 1992 (Afternoon Meeting - Adjourned from March 1~¥I~1~9240, Pg. 287 (Page 7) The County Executive recommends funding at the baseline level. The requested increments for computers and the Entrance Corridor Final Guidelines are not included~'!:~f0rfunding.~.i Mr. Brandenburger said that until a month ago, this department had only two computers, which were primarily used by clerical staff. In trying to improve efficiency of operations, computers were found to be necessary, and _ two have already been purchased from current year funds. Mr. Bain said he would like for Item 14 (ARB program materials - $3325) on the list of "one time/recurring costs of recommended priorities" to be added to the unfunded priority list which will be discussed later in these work sessions. There was general agreement with this suggestion. Soil & Water Conservation District. Requested, $29,579; recommended, $20,779. Mr. Brandenburger said the County provides the Soil & Water Conservation District with funding for a part-time clerical position (60%), plus funding for copy supplies and expenses. In FY 90-91, funding ($4000) was approved by the Board to support Albemarle's share of the Conservation Specialist. The major responsibility of this position has been to provide conservation education within area schools. The overall budget for the County's contribution increases by $496 (2.4%), which reflects a new secretary being funded at a higher salary level.' The baseline request also reflects a level transfer of $4000 to the District to pay a portion of the salary of the Conservation Specialist, the remainder being paid by a state grant. The incremental request of $8880 is to fund additional part-time technical and clerical help and additional operating costs of $880 for mileage, travel and office supplies to implement the responsibilities delegated to the Soil & Water Conservation District by the Water Resources Protection Areas (WRPA) Ordinance. This responsibility is to develop and implement Soil and Water Quality Conservation Plans for Albemarle County landowners. The County ExecutiVe recommends funding at the baseline level of $20,779. Additional funding to assist with the implementation of the WRPA Ordinance is not included. The $3880 needed to fund work to support the WRPA Ordinance in the way of developing soil and water quality conservation plans (approximately 80 such plans) was added as Item No. 23 on the "One time/ recurring costs" list. Staff did not feel the County could absorb that cost at this time. The plans will still be developed, although it will take a longer period of time. There was no suggestion for a change in this budget. Watershed Management, Peyton Robertson, Jr., present. Requested, ;43,418; recommended, $43,183. Mr. Brandenburger said the Watershed Management Official position was :reated in 1980 by the City of Charlottesville and the County of Albemarle and vas funded through the Rivanna Water and Sewer Authority. This office is responsible for coordinating all local ordinances related to soil erosion, ~edimentation runoff and stormwater detention. In addition, the Official reviews all land use development plans to insure that present and future ievelopment activities will not adversely impact the community's water supply. The overall budget increases by $1608 (3.9%), which reflects a 3.4 )ercent increase in personnel costs, a 10.3 percent increase in fringe )enefits, and-a 2.7 percent decrease in operating costs. There are no significant increases or decreases. The County Executive recommends funding at the baseline level. VPI-SU Extension Service. Requested, $76,070; recommended, 74,300. Mr. Huff said the Virginia Cooperative Extension Service provides ~itizens of Albemarle County and the City of Charlottesville with the educa- :ional resources and research of Virginia Polytechnical Institute. He noted :hat a change needed to be made in the recommended amount. When the budget vas submitted, there was salary included for a vacant position which they now :now the state will not fund, so an additional $6600 can be deducted, making :he recommended total budget $67,700. The proposed budget reflects an overall decrease of $15,446 (17.1%), ;hich reflects a 12.1 percent decrease in compensation due to a reduction in ;he number of extension agents from four to three, and a 6.7 percent increase .n fringe costs for the secretarial position.' Requested increments include :ravel to educational conferences ($1250) and subscriptions ($520). There are Lo significant increases or decreases in the baseline operating budget. The County Executive recommends funding at the baseline level. Incre- ents for increased operational costs ($1770) were not funded. March 23, 1992 (Afternoon Meeting - Adjourned from March l~.Bg~0, Pg. 288 (Page 8) There was no suggestion for a change in this budget. Gypsy Moth, Taylor Williams present. Reco~men4e4, $20,000. Mr. Huff said the Gypsy Moth program was initiated in 1988 to address the encroaching infestation of gypsy moths into Albemarle County. A full-time coordinator, one full time technical aide, 12 part-time surveyors, and the operational costs of pest management have been funded by a Federal Integrated Pest Management Demonstration grant. The County has been responsible only for the costs of office support for this program. The Federal grant will end September 30~ 1993. Continuing the Gypsy Moth Program will require additional local dollars above the current level of $9695. In addition to the baseline budget, there were four incremental options for the County to consider. Mr. Huff said the County Executive is recommending Option 3 for a net cost to the County of $20,000. Option 3: The Voluntary Landowner Participation program provides education, technical assistance and monitoring, with the landowners sharing 25 percent of the suppression costs. Total cost of the program is $181,615 with about $5500 from the City, $80,690 from federal and state sources, and $75,000 from the landowners ($7.50/acre). Net cost to the County is $20,000. This amount will basically give the same program as in the current year with the exception that landowners will be asked to participate in the cost of the program due to state and federal funding cutbacks. Individual landowners will be asked to participate at the rate of $7.50/acre. Staff projects that 10,000 acres will be sprayed this coming year at a total cost to the County of $20,000. Mr. Taylor Williams said the landowner could always choose not to spray. If that occurs, staff has suggested collecting only one check per block, and having one of the landowners collect from his neighbors. Blocks would be redrawn based on who has paid. Mrs. Humphris asked if there had been experi- ence in other places with this type of voluntary solicitation. Mr. Williams said there would be fewer acres sprayed, but generally people are favorable to this idea. This is an insect which cannot be controlled on one's own. It takes a great deal of planning in order to implement a spray program. Madison, Warren and Page Counties are doing the same thing, basically getting about one-half the acres which qualify. He feels this number will increase when people see the impact. Albemarle County is along the leading edge of the infestation so the impacts are more severe. Mr. Bowerman asked if the nature of this insect is such that regardless 9f what is done, it will reach a certain maximum in the County, and then, no hatter what is done, it will die back again. Mr. Williams said "yes". There ~ill be about five years of continuous defoliation, and then, over the next forty to fifty years, it will get to be a pest just like other pests. Mr. ~owerman asked if the spraying, during this first decade, will lessen the intensity of the infestation, or does it reach the same level anyway. Mr. ~illiams said spraying protects those areas which are treated, and allows the ~ycling in other areas. Mr. Bowerman asked if certain~ areas can be protected ~ermanently. Mr. Williams said "yes"° He said there is an environmental cost ;o the spraying, and that is why they do not like to spray large acreages. It was the consensus that the Gypsy Moth Spraying program be added to :he list of unfunded priorities to be discussed at the end of these work ~essions. Mr. Tucker noted that Mr. Murray from the Soil & Water Conservation )istrict, along with Ms. Alison Sappington, were present now. Mr. Murray said when the County adopted the Water Resources Protection ~reas Ordinance, the District agreed to assist in implementing this ordinance. )ver the last six months they have found that it is taking more time than Lnticipated. They believe it will cost about $11,000 for them to help ~plement the program. He asked that the $3800 not be cut further because ;hat is the bare minimum they can get by with. Most of their request was for Dart-time wages for technical and clerical help, and most of that was cut. He ~sked that none of the $3800 recommended by the Executive staff be cut. Mr. Tucker said this item is No. 23 (Administration of WRPA Ordinance) n the list of one-time/recurring costs of recommended priorities. Mr. Tucker noted that Mr. Charley Goodman from the VPI-SU Extension ervice was present at this time. Mr. Goodman said he understood the Board had a question about reduction n services. Mr. Bowerman said he wondered with the cut from four to three gents if there would be a reduction in services, and the answer was "proba- ly" Mr. Goodman said the state is trying to reorganize the Extension ervice which has lost 20+ percent of its budget. Several years ago there March 23, 1992 (Afternoon Meeting - Adjourned from March ~.~.9~0~ pg. 289 (Page 9) were six people in this office, and now there are only four. They have tried to keep most of the programs, but some will be dropped. They must add new programs because some of the staff also works for the City, and they want a yard composting pro~ram.added. New programs will be handled by state guide- lines. Thomas Jefferson Planning District Commission. Requested, $47,140; recommended, $47,140. Mr. Brandenburger said the contribution to the Planning District Commission represents Albemarle County's share of the total budget based on the estimated population. On a contract basis, the PDC provides housing planning assistance to the County Department of Planning and Community Development, and, legislative liaison activities for the Board of Supervisors. Based on a total baseline budget of $349,316, Albemarle County's share for FY 1992-93 is $47,140, a 3.6 percent increase ($1655) over FY 1991-92. Albe- marle's share is calculated on a 1990 population estimate of 68,040 assessed at $0.52 per capita. (Note: Mr. Martin left the room at 2:40 p.m.) The County Executive recommends funding at the baseline leVel of $47,140. There was no suggestion for a change in this budget. Charlottesville Transit Service (CT8). Recommended, $29.500. Mr. Brandenburger said the Charlottesville Transit Service provides bus service to urban residents of Albemarle County along Route 29 North. The contribution to CTS represents the County share for this service and for Saturday service to the handicapped along these same routes. The proposed contribution of $29~500 represents a $1991 decrease (6.3%) over FY 1991-92. This reduction reflects level State funding and the elimina- tion or consolidation of several routes by CTS. The FY 1992-93 funding level does include 200 free rides for Albemarle County youth during the summer months. Full funding for the baseline operations of the CTS-Route 29 North corridor contract is recommended by the County Executive. There-was no suggestion for a change in this budget. Albemarle Housing Improvement Program (A~IP). Requested, $312,534; recommended, $284,180. MS. White said that in FY 1987-88, AHIP initiated an Emergency Repair Program coordinated with the Jefferson Area Board for Aging (JABA) Home Safety Program to provide quick response emergency and safety repairs to eligible homeowners. AHIP anticipates 216 emergency repairs in FY 1992-93. The homeownership program is anticipated to serve 26 families in FY 1992-93, the majority of whom will be part of the Crozet Crossing Affordable Housing project. AHIP will also be involved with project and block grant management for the CrOzet housing project, as well as screening and training homeowners. AHIP is requesting $312,534 from Albemarle County for FY 1992-93, of which, $268,502 is to support the Housing Rehabilitation Program, $28,997 is for the Emergency Repair Program, and $15,036 is for the Homeownership Program. This is a 13.3 percent increase from last year's total funding level. This increase reflects an increase in medical insurance, workman's compensation, and a cost of living/inflation increase, and to expand the emergency home repair staff person from a half-time to full-time position. Ms. White said this change will increase the County's funding of the Emergency Repair Program from $14,614 in FY 1991-92 to $28,997 in FY 1992-93. This year~ because of some additional funding, AHIP was able to provide a local match through Farmer's Home money and Virginia Water Project money, and because they were able to use that money for a match, they were able to use some of Albemarle County's money to fund the additional part-time position for the emergency repair program. If money is not available next year to provide that local match, AHIP asks that Albemarle County provide the funding for that additional part-time carpenter. The additional money for that is not included in this recommendation, but is listed as No. 26 on the priority list (Part- time carpenter-AHIP, $14,385). The County Executive recommends funding at a three percent baseline increase for a total appropriation of $284,180. It is possible to put the $14,385 into a contingency fund, and if the other moneys are not made avail- able, then Albemarle County would support that position. AHIP has had a hard time keeping the program going with only a part-time carpenter. (Note: Mr. Marshall left the room at 2:44 p.m.) March 23, 1992 (Afternoon Meeting - Adjourned from March ~.~.9~0' pg. 290 (Page 10) Mr. Bowerman said he thinks it is an item that should be funded, but he does not know how. Mr. Tucker suggested adding it to the list of unfunded priorities which will be discussed later in the meeting. (Note: Mr. Martin returned at 2:45 P.M.) Mr. Bowerman noted that Ms. Nancy O'Brien, Executive Director, Thomas Jefferson Planning District Commission, had just arrived. He said the Board had already finished with this item, accepting the County Executive's recom- mendation for funding. Ms. O'Brien had no comments to make. Monticello Area Community Action Agency (MACAA). Requested, $40,283; recommended, $37,170. Ms. White said MACAA serves low-income residents of Albemarle, Fluvanna, Louisa, Nelson and Greene counties and the City of Charlottesville through the following programs: COMMUNITY PROGRAMS - provide direct outreach services and work with community groups. EMPLOYMENT TRAINING - provide unemployed youth and adults with basic employment skills and job development. CHILDREN'S PROGRAMS - two Head Start Centers in Albemarle County - Esmont and Yancey Mills. Project Discovery for youth in schools. HOPE HOUSE I AND II - provide low-income families with tempo- rary residence and relief from immediate financial obligations while they enter a program to develop economic and social independence. MACAA is requesting an 11.63 percent increase in funding in FY 1992-93. Additional funding is requested primarily for increased base costs (10%) and salary increases (7.5%). Additional funding ($1149 + 10%) is requested for Project Discovery, which does not reflect salary increases being sought from other sources. The County Executive recommends funding at a three percent baseline increase for a total of $37,170. (Note: Mr. Bain left the room at 2:46 p.m.) There was no suggestion for a change in this budget. Offender Aid and Restoration (OAR). Requested, $40,608; recommended, $34,070. Ms. White said OAR provides services to offenders through the following programs: Court Services Program - provides pre-trial (bail/bond) assist- ance to newly arrested individuals and community service/ restitution alternatives to misdemeanants. Volunteer/In Jail Program - matches citizen volunteers one-on-one with incarcerated inmates at the Joint Security Complex. Transitional Services Program - provides assistance to of- fenders in their transition from jail or prison back into the community, and provides support services to the families of offenders. Community Services Program - placement and supervision of con- victed once-violent misdemeanants in community service. Ms. White said OAR has requested a 26 percent increase of $8468 from Albemarle primarily to fund salary increases for personnel based on the second year of a salary reclassification. No new programs or expanded programs are proposed for Albemarle County. The County Executive recommends funding for OAR in the amount of $34,070 which reflects a baseline increase of three percent plus $965 for the second year of committed salary adjustments. (Note: Mr. Marshall returned at 3:50 p.m.) Commonwealth's Attorney, James Camblos, III, present. Requested, $296,581; recommended, $284,981. March 23, 1992 (Afternoon Meeting - Adjourned from March ~.~.9~0' pg. 291 (Page 11) Mr. Huff said the Commonwealth's Attorney is elected by County voters every four years. He is the chief prosecuting officer for the County and is assisted by three Assistant Commonwealth Attorneys. The office interprets and enforces state laws, advises the police, public officials and the public regarding criminal matters, prosecutes all felony cases and presents indict- ments to grand juries. Salaries for the office of the Commonwealth's Attorney are set by and reimbursed by the State Compensation Board. Mr. Huff said a baseline budget decrease of $8,638 (2.9%) represents a three percent decrease in salaries, a 3.4 percent increase in fringe benefit costs and a 13.8 percent decrease in operational costs. There are two requested increments, one is for $7000 in computer equipment, and the other is for $1000 to travel to a trial advocacy seminar. Increases/decreases in the baseline budget are: · An increase of $500 (16.7%) in maintenance contracts · A decrease of $1200 (42.9%) in dues/memberships · A decrease of $2000 (40%) in books and subscriptions due to a reduction in the number of copies of the Code of Virginia. The county Executive recommends funding at the baseline level. Incre- ments for computer equipment and travel are not included, but are shown as Items 19 and 31 on the unfunded list. Mr. Camblos said since he took office on January 1 he has made a concerted effort to streamline the office. He has gotten the Library in good working order, and the office itself in working order, however the only item lagging is in salaries of employees. He knows there is a hearing pending before the compensation Board which has told him to go back to the County, and County staff has told him to go back to the Compensation Board. He has two employees who he believes deserve an increase, one secretary, and one attor- ney. Mr. Camblos said the computer processing within the office is "dismal". At the current time, the office is using PC's which belong to Mr. Camblos. He is working with the County's Data Processing Department on a program that could be on the County's mainframe. He feels it would be advantageous to be on the mainframe because there is a criminal justice committee, composed of people from OAR, CDI, the City and County Police Departments, the City and County Commonwealth's Attorney, and others, who have been discussing being networked through a mainframe to allow the tracking of a person from the first time he is picked up by the police to when he is finally released from a facility. Mr. Marshall asked if there are not modems which go to state and local police. Mr. Camblos said those systems do not give what is needed to have a proper case.management system. What they can access from the State Supreme Court is very elementary and does not do what they need it to do. They are meeting within the local community to come up with a concept and hoping to get it to where somebody can be tracked through a mainframe. (Note: Mr. Bain returned at 3:51 p.m.) Mrs. Humphris asked if the County normally provides staff development money such as the request for $1000. Mr. Tucker said many departments get staff development programs. He asked Mr. Camblos if the state has been funding this item. Mr. Camblos said he does not know how it was funded in the past, but most of the lawyers in his office have attended the Seminar. It is a week to ten days at the University, and is very intense training. Mr. Bain said he thinks it must have been funded by the state. Mr. Tucker said the state is reducing staff development costs in most departments. Mr. Bowerman said he believes it would be money well spent. Mr. Bain suggested putting No. 19 (computer equipment) on the "short" list. Ms. Teresa Tapscott, Albemarle Housing Improvement Program, was present at this time. Mr. Tucker explained that the Board had added the part-time carpenter position to the unfunded priority list, and she expressed her appreciation. Ms. Patricia Smith, Executive Director, Offender Aid and Restoration, was present-at this time. Mr. Tucker explained that the Board had accepted the staff's recommendation for a baseline budget plus an increment for the salary reclassification. Ms. Smith handed to the Board a copy of the Annual Report of OAR. She said her Board is working on a salary increase plan because they do have very low salaries. They had recommended that she ask for funding from all funding sources. She appreciates the acknowledgement that their salaries are low. She said the Program Review Committee had recommended that the OAR Board work to do more fundraising, and they are working on that now. She asks that the Supervisors recognize that OAR is not an organization that easily raises money in the community. They do not have a big constituency base, and the ones they have are not fundraiser type people or likely to give money to the agency. They have been able to get some funding from the outlying counties in March 23, 1992 (Afternoon Meeting - Adjourned from March ~.B~940, pg. 292 (Page 12) the last couple of years. al increase. She thanked the Board for considering the addition- Present at this time was Mr. Ken Ackerman from the Monticello Area Community Action Agency. He handed to the Board some brochures showing what the organization is about. He said that yesterday he read a news article about children in poverty. It is known that one out of every five children in America are living in a family below poverty level. For children under six years old, this is one out of every four. In Albemarle County, some feel immune to this problem, but in the last three years, housing assistance requests have more than doubled and food stamp requests are up 50 percent. MACAA often serves as a last resort for a family in need of services. While MACAA is modest in its request to Albemarle County, in FY 1992-93 they will provide more than 10 times their contribution from Albemarle County in services to the County. They are only asking for $1.00 out of every $10.00 they fund for service in the County. When they send their budget and break it down into the five jurisdictions served, they try to be very careful about expenditures, so he is perplexed about being recommended for only a three percent increase. He is not clear where the staff is putting its priorities when talking about children, and getting people into avenues of self-sufficiency. Last year in the Project Discovery program in Albemarle County, there were 21 high school seniors (over 100 students all together), and 14 of them went on to college. They were all from families where no one had been to college before. Out of the other seven who did not go to college, four got jobs, one went into the military, one entered the Job Corps and one moved out of the County. Basically, they are taking teenagers who do not have much direction in their lives, helping them stay in school, and then getting them into a positive environment after that. In their job training programs they had a 92 percent placement rate. Among the youth they had an 80 percent placement rate. In the current LPN class at the Martha Jefferson Hospital, five of the 20 students were graduates of MACAA's nurses training program. At Hope House, MACAA~s homeless facility for families with young children, five out 17 families were from Albemarle County and they also moved into job training. Mr. Ackerman said MACAA is launching one more new initiative called the Child/Health Partnership Program. It is being developed with the local Health Department and pediatricians ~n the area. They are working with children between the ages of zero and seven who are eligible for Medicaid. Many of these families don't have on-going health care and they make inappropriate use of the emergency room which is costly and does not deal with preventative measures. There is a family/home visitor who works one-on-one with the parents to give them more awareness and ability to participate in the child's overall development. Mr. Ackerman said MACAA asked for a total of $27,000 for a base request and are being recommended for $24,500. That extra $1700 is very important to them, particularly since they are losing nine percent of their state funding this year. MACAA's budget does not include any provision for staff increases. They need to develop a comparability study also. Salaries of other agencies are low, but not lower than those of MACAA which is talking of holding the line, no increase, and cutting back health insurance to their staff. He thinks $1700 is a very conservative figure and he supports that request. Mr. Martin asked if the $1700 is the difference in the base request. Mr. Ackerman said "yes". The overall budget was $40,283, and they were recommended for $3,113 less. That amount comes from Project Discovery (about $700), and Hope House, which they have never received any County funding for ($590), plus the $1700 in the base request. The key is the base funding because they use that money to leverage other monies and to make up state cuts. Mr. Bain asked about the leveraging. Mr. Ackerman said they are required to match the state and federal monies that this goes toward by a $1 local/$4 state and federal ratio. They have already made that match so it will not help them to draw down more money, but when they lose $7000 of cash from state funding it helps them pay bills. Mr. Bain asked how the increase from United Way will be used. Mr. Ackerman said they are getting approximately $79,000 from United Way, but it is very project specific money. About $39,000 goes to the child health program, about $28,000 goes to Hope House, and the balance goes to the Teen Pregnancy Prevention Program. It is all oriented to a direct project and has nothing to do with the base request. Mr. Bain asked if the increase in federal funds is tied to some formula. Mr. Ackerman said the increase in federal funding is basically for Head Start which has expanded over the last couple of years, and if they can get another application in by April 24, they will be able to serve even more families. The problem is that they give money to serve families, but no money to manage the program. That is another reason the base funding is very important. Their overall administrative budget is roughly 12 percent, which is very low. Looking at other organizations, 15 percent is normal. March 23, 1992 (Afternoon Meeting - Adjourned from March 1~.~.9240~ pg. 293 (Page 13 ) Mr. Martin said he would like to see full funding of this budget. Mr. Bowerman agreed that funding of PrgjectDiscovery is important. It was agreed to add the $3,113-to the "short list." sexual Assault Resource Agency (SARA), Annette Grimm present. Request- ed, $25,000; recommended, $12,875. Ms. White said SARA provides a hot line/companion service for confiden- tial crisis intervention, counseling and information on sexual assault on a non-fee basis to members of the Charlottesville-Albemarle community and Planning District 10. The 24-hour hot-line is staffed by volunteers. The group also provides public education programs on all aspects of sexual assault for community groups, including educators, professionals, students and parents at no charge. Ms. White explained that in the CAP (Child Assault Prevention) program, SARA presents workshops in the classrooms to children in grades K-5 to help them develop prevention strategies, and to give the children who participate in the wOrkshop a chance to talk to SARA's staff after the workshop. SARA estimates they will serve 305 Albemarle County residents in FY 1992-93 in their client-services program, and an additional 1200 through the CAP project. Ms. White said SARA is requesting a total of $25,000 from Albemarle County in order to increase direct client services, as well as to begin funding the CAP project in the county's elementary schools. Of that additional $12~500, approximately $4650 is to fund an additional staff member for client services, $1500 for their education program, and $6350 is to add new County dollars to the CAP program which was funded through private funds last year. The County Executive recommends funding at $12,875 which is a three percent increase over their baseline funding. Ms. White said the CAP was not funded because of comments from a member of the Program Review Committee who said the Schools are doing a review and reevaluation of community programs in the schools. Mr. Bowerman asked if staff feels this can be handled by someone other than the CAP program. Ms. White said the School system feels it is being inundated by a lot of different programs, and they need to determine exactly who should be in the schools doing this type of program. It does not mean that SARA would not be doing the CAP program, only that they are reevaluating all of these programs. Mr. Martin said he feels strongly about the CAP program, and he thinks that when all of the community programs are reevaluated, this one will be kept, and he cannot see the Board not funding it this year just because it is one of the programs that is being reevaluated. Mrs. Humphris agreed based on the information which had been furnished to the Board so far. She said it seems the School System appreciates this program and felt it is valuable. She can't image they would be able to replace it. She feels sure they would not want to do without it. During her visits to County schools, some of the principals mentioned the amount of child abuse that exists in Albemarle County as something that most people are not aware of. Mr. Bowerman asked Mrs. Grimm how much of the $25,000 request will go to the CAP program? Mrs. Grimm said it is $6350 for the elementary CAP. Mr. Martin asked about the money for an additional staff person. Mrs. Grimm said SARA had to eliminate one full-time CAP facilitator, so they will not be able to do the program four days a week even with County or City money. The program will be reduced to three days a week. Part of the County money would pay an individual to work two days a week in the schools. They need three people doing the workshops. By eliminating one position, having some staff people double up work and then getting another part-time position, they will be able to have the program three days per week. Mrs. Grimm said they projected between 1800 and 2100 elementary school children for next year, doing the program three days per week. Some County School administrators are recommending that only kindergartners receive the program. She does not think that will work because it is too costly. It takes three trips to do one kindergarten class because the attention span at this age is about twenty minutes, so the program has to be broken into segments. It is cheaper per student to do the whole school. Mr. Martin suggested putting this amount on the "short list" to see what the County might be able to do. Mr. Bowerman asked if SARA had asked the City if they would give additional funds if the County did likewise. Mrs. Grimm said the City tends to do what the County does. There are many more students in the County, but there are many more guidance counselors, so SARA has put together an in-service for all guidance counselors in the County, and they are, at this minute, taking that in-service training. Mr. Bowerman suggested putting the entire amount on the "short list" He said the Board will have a grand total of that list in the next couple of hours anyway. March 23, 1992 (Afternoon Meeting - Adjourned from March ~.~.9~0' pg. 294 (Page 14) City-County Agreement. Recommended; $3,426,000. Mr. Tucker said the~.1982R~enue Sharing Agreement requires that the annual amount be calculated each'-January for payment the following January. cap in the formula limits the payment to one-tenth of one percent of the taxable real estate base. The FY 1992-93 County/City Revenue Sharing appro- priation is $3,426,000, an increase of $148,650 over FY 1991-92, or a 4.5 percent increase, based on the formula. A Capital Improvement Program (CIP) Transfer. Recommended, $1,000,000. Mr. Tucker said that the request is for $1.0 million. Beginning in FY 1992-93, he is going to start increasing CIP funding by $500,000 each year of the real property reassessment. This will be done to try and avoid payment of debt service and alleviate borrowing. Debt Service. Recommended; $5,195,385. This is shown under the School Division with a 16 percent increase. The amount is based on the approved Capital Improvements Program. Staff will be asking for a public hearing on the CIP on April 15, 1992, and the Board can deal with that budget as a separate item. Agenda Item No. 5. Other Matters Not Listed on the Agenda from the BOARD. Mr. Tucker handed to the Board a list of "One-Time/Recurring Costs of Recommended Priorities." He will try to fund these items through the Reserve balance of almost $800,000, and with the use of carry-over funds for non- repeating costs. The column called "Board Select" shows the items the Board has added back to staff's budget during these work sessions. Mr. Tucker said he does not believe the Board has been given a complete explanation, of why these items appear on this list, so he will do so now. At the end of that time, the Board will need to tell staff which items it wants to fund. Then, the staff will need a break while calculations are made to see how many of these items can be funded. NO. BY DEPYd~..TM EI',,]T RECURR ONE TOTAL BOA/~D COSTS TIME COS']? SELECT COSTS 17 lnc~tscd fcc for decal vendors ($0.50 to $0.75). Vc~lors tl~oughout th~ C,:umy sell 4,250 4,250 4,250* vchlcl~ dccals f~' thc. Fiusnc~ ~ This is very u~ful aud ~ a convcui~ thc cliO'us. It has bccn mimy yca.--s s{nc~ thor. was an {ncfe~. in ~ a,~,-i.~n, mt{vu fcc Imid to thes~ vc~:lors. Staff fecls it would b~ approptiat~ to ~ that fe~ at this fim~, 6 Cost of ~listdcting/voting macbin~. This is an ua~ntt prlority, and tl~ mactfim~ will 11,255 11,255 ]1,255' d,~fmitely b~ needed this coming Novcm~r, and staff ~:onmmcnds that it b~ a&t~d to th~ list also. 40 Fl{x mach~ fo~ Ch'cult Coup. Add~l {n By th~ Boiud, 1,~(10 1,~0 1,O~0 19 DP Equlpm~ for thc. C.o.,monu,~lth's Atlomcy. Added in By t{~ Bo~d. ?,0~0 7,000 31 Comm,~w~-a]th's Auomcy, thai ~Ivocacy traln~. Mr. Tuck~ ~muc~ds d~f~H~ l,O00 1,0OO ttds i~n. 15 Cm, nty shai'c of ncw bailiff for ~uvcn{lc Cotttt (6 month~). Mr. Tucker saki this item is 7,080 6,920 14,000 14,000' contingcnt upon th~ City funding t]~{~ aha~ of this poslt{o~. Mn Ba{n asked why Im~t of tl~ cost shows I,s n~-fecurHng. Mr. Tuckur ~ lmft of th: c~t is for a vehick~. 20 Tmnspoa Officer, Sh~Hff's Dci~mm~nt. Th: S]~Hff lallaxl about away toprovld~ this 12,0(]0 12,000 12~(]00' scuwic~ afar 9 p.n~ 34 State employ~ bomm~. Mr. Tucker said th~ Board may want to add ~ item. It is a 12,650 12,650 policy d.~isiou as to wl~th~r th: Board wants to get involvcd in this ~ of iss,~. 1~. Marshall said tMs does not coif all of th: Stat: employees. Mr. Tuckuf said it cowl~ thc cou~tlmtional officcm (Sh:Hff, Commonwcahh's Attorney and C!~k of tl~ Circ~t cmploycc~ got a bonus just a fcw months ago. Thu Hcalth Dclxt~ncnt is not includcd t, ccaus~ staff ~ to avold ag~nci~ which a~ jolmly fund~ with o~l~r localities. Mr. Tuck:r said it was put in bc,:aus~ it was not kuown whcthcr the, sc c~ployccs would g~t any ld~l of an h~cfeasc, but now it {s known that ga~y will get a two gcf~ent increa~ in 35 Speclalizcd tr~{-~-,, for deputy sh~HITs. Mr. Tucker recommended that this item Ix~ 1,671 1,671 March 23, 1992 (Afternoon Meeting - Adjourned from March ~.~.9~0' pg. 295 (Page 15) COSTS TIME COST SELECT COSTS ·:.:~:.:.:~:.:.:~:~:.:.:.:.:~:~:.:.:.:.:.:.:.:.:.:.:::.:.:~:::::::::.:::::::::::::::::::::::::::::::::::i:::::::::::i::::::::::::::~::::::::::::::~::::::::::::::::::::::::::::::::::::::::::::::::::~:~:~:~:i~:~:~:i:::i:~:i:~:i:i:i:i:~:i:i:~:i:i:i:i..~:i:i:i:i:i;i:i$i:i:i:i~X:i:?~:i:!$~:i:i:~$i$i:i:~:i:i:i:~:i:~$~:i:~$i:i:i:~:~:~:~:i:i:i:~!~:~:~:~:i:~i~i~i~i~i~!~ i~i~ i~:: ~ ~:: iii:::: ::::::::::::ii:: ~::::i:::::: ::::~ ::::::::::~ i:: ~i::::ii::::i::::! ::?: i::! ::i:: i::i~ i:: i~i~?:i::i ~! ::i::i ~i::i::i~?:i ::ii i~iii:: ?:i~ ?:?:ii ??:ii?:i::i:: i il i iii::iii::iiii ?:?: i:: iii ::ii::::~ i::i::::i:: ::::::::::::::::::::::::::::::::::: ::i :::::: ?: ::ii!iii~i i?:iii !?:ii!!! :?:i!i ::! ::i !i::?:?: ??: ?: ?:i ::ii ?:?:! ::!~?:i ~?:?:i::i ::i::?:?:i i!~?:?:?:i il i?:?: i i!::i~ i iiii::iii::ii?:i~ ::i?:i::?: i ii::i i?: ::::::::::::::::::::::::::::: i:: ~::i?::: ::?:?:i :::::::::::::::::::::::::: ::::i:: ::?:i:/::: ?: i?:?:?/::::: :::: ii:::::::::::: 4 Investlgatlem officer (full y~r). Th~ Board had alee~y added this o~ in. 35,295 14,895 50,190 50,1g0 7 School Re. soot~ Officer #! (salary/~ paid by ~aoois). Add~l in by Bomxi. $,390 12,745 IS, 135 18,135 10 Patrol officers (3) i~cludes priorlty 27 & 29 (6 Mo~). Thy Board added tl~ om back. 54,615 50,385 10$,fll]0 105,000 16 Lie. omnant, t~t,ol (6 Mos). This has been provided for. 26,910 lS,132 45,042 45,042 Board feels this is appropriate, s~if would suFport ,aa~,g ~ item. 33 lm~estlgatlc~ Officer (6 Me~). T]~ Boa~l ~ already added this one im 17,935 13,555 31,490 31,490 37 Pollce: Equlpm~t, Mis~llamom. Equlpme~ ~ by th~ SWAT Team and ollmrs. Thls 8,860 8,860 45 School Resourc~ Offlcet #2. This is an ite~ staff originally f~lt ceuld bo dof~rred, but 32,454 12,745 45,199 45,199 dld ask that it be added to tl~ list. 12 Training Program for FL,~figl~m/SotXwar~. Staff suppo~ this item. A lot of t~-g 4,385 875 5,26~ that has occurred in tba past has been cu~ Ix~aus~ of th,d~,~g ~educ6o~. 15 Fi~ P~ve~c~ Inspector (6 Mos). M~. Tucl~ ~e~x~nm~xted that this ite~l~ fuml~d. 14,103 1,350 15,453 15,453' Mr. Bow~rman a~l~l if s~u~ of tba City l:e. opb ~ lmid unck-r tl~ Fi~ Cc~tract oould not implement a l~rogram for tl~ Covaty at no additicoal cost. Mx. Tucl~ said staff ~ look at that. 11 £ro~i,r~a C,~t~ol Iml~otor. Th~ Bo~t. bas ~qu~t~ that tl~ it*m ho ~ ba~k in. 15,575 11~2.~ 26,825 26,825 39 El~dcal ~-tado~ for n~v *that light~. ~ ~ that tl~ it~t 1~ d*~'r~xl. 4,000 4,000 I Cc~iuucd cutbak~ dro~off prognm~ T~ Boa~d ad~4 fl~s ~ back in. 43,535 43,535 43,535 9 Match for Stat~-fund~d ~ocial ~rvic~ compu~rs. Th~ Boa*d added thls em back in. 19,100 19,100 19,100 Match for two oliglb~llty positlo~ (20%). '1~ Bomxl added thls om back in. 10,250 10,250 10,.~.r0 36 Computer equlpm~ Social S~rvlces. Staff fee~ls this ilem can I~ d~fort~d. 11,538 11,538 - JABA oulreack pro.am for ~x r~l~f. T~ B~ard added ~his ~ in. 2,1280 2,280 Addi6~ml fund~g for SHE. T~ B~ard x~mxa~d addh~ $21,250, b~ afar stuff 21,250 ~1,~0 15,000 loobxi at fl~ ~equ~st, ~ County's sham of ~at amoum wouki ba clo~ to $15,800. 21 Fuh7 rum load sk~o of CALAS. T~ Bo~d recomm~d~d .aa~.g ~s co~ back h~ 1,920 1,920 1,920 3 F,ma~.~. for T~n Moth:r Program. Th~ B~ard received a m~xnm~dum fr~n Ms. ~0,000 , 19,228 19,228 Rox~ W~ concerah~ t~s i~m. in w~eh sba h~ic~es &at th~ TeenSlght Program can ~ram fl~ l~ogram. Stuff roo0mmmds ~ ~is c~t b~ added in. 8 Th:rap~ufl¢ m. cma6o~ jo~ City/Coumy pmgrau~ Axk~4 in by ~ Bo~d. 902 902 902 47 Full y~ar fuax~ng for North~k~ [aq~-ary. Added in by &a Board. 53,070 53,070 53,070 No~tbald~ Library, books. Th~ Beard r~c~am~ml~d ~ item ~arlior today. [ 46,800 46~0(]0 46,000 24 Fiscal impae~ study, fi~t year. The Bom-d ~ this ~ in. 25,000 ?.5,000 14 ARB program matoriais. TI~ Board add~ this c~ in. 3,325 3,325 3,325 28 Zc~ing cefdficatic~ program. Mr. Tuel~r ~eoormnen~l d~f~rring this item. 1,0~0 1,000 23 Aam~n~tratlon of WRPA Ordlnanc~. Mt. Tuel~ reeommvaded no fumkxl. 3,880 3,880 13 Gyl~y Moth bh~/,presslon Pregram. TI~ Beard add~ this ~ in. 11,000 11,000 11,~00 26 Pa~'t-fin~ carl~enter, AH1P. Mx. Tudor saki this has ~ added for tl~ ~ baing~ but t4,3195 14,385 14,385' staff may be abl~ to work on this c~v and fund it a~ a lair tim~. - WVI~T. Ms. Tuch.-r saki lz~ ldded tba amov~t tl~y requested. - SARA. Mr. Tucker saki he addexi &a amount th~-y l~que~ted. - 12, I.~* MACAA. Mr. Tucls~r added in the amount need~cl for full finx/ing of thr~ re. quest. 3,113* Mr. Tucker said he needs to know if the Board members want any of these items deleted from further consideration. Mr. Bowerman asked what had happened to Items 1, 2 and 6 on the Schools list. Mr. Tucker said that will be part of the total amount staff will bring back later today. He will try to fund some of these one-time items from the General Fund carry-over balance. March 23, 1992 (Afternoon Meeting- Adjourned from March 1~.~?~0' pg. 296 (Page 16) Staff will also suggest some things which will need to be resolved by the School Board. Mrs. Humphris five percent for a merit pool is the final figure. Mr. Tucker said he needs to know the feelings of the Board members on this subject. Is commonality with the Schools all important? It was suggest- ed at one point that administrators get four percent, but all classified employees get five percent. Mr. Bowerman asked for the distinction between administrative and clerical. Mr. Tucker said to change the word to "supervi- sory'' and these staff members could get four percent, while all other staff members would get five percent. The School Board recommended four percent for everybody, but they did put it on their priority list as #6. The Board asked staff to look at funding #6. Mr. Bain said there is no way Mr. Tucker can work a miracle to fund the Schools with what the Board is looking at here. The Board may need to vote on these items individually. Mr. Tucker said he will make a proposal, but the School Board may still say "no". Mr. Bain said there is no provision for solid waste disposal in this budget, and he intends to bring up the question as soon as the whole picture can be seen. Mr. Tucker said staff will try to provide a contingency for that as well. (Note: At 4:08 p.m., the Board recessed, and reconvened at 4:44 p.m.) Mr. Tucker presented for the Board's review the following chart: BOARD OF SUPERVISORS FY 92-93 PROPOSED BUDGET CHANGES BEGINNING RF~_~RVE FUND $ 774,933 County Ex~utive's budget adjustments $ 12,924 TOTAL RESERVE FUND $787,857 OENERAL FUND - PROPOSED CHANGES REVENUES Add FY 1991-92 carry-over for one-time General Fund priorities $ 300,000 Add FY 1991-92 carry-over for solid waste contingency 100,000 Add FY 1991-92 carry-over for school priorities 100,000 TOTAL REVENUES ADDED $00,000 EXPEND/TURF~ Fund selected Board priorities (764,192) Fund solid waste/recycling contingency (100,000) Reduce by 1% merit for administrative staff 20,000 TOTAL EXPENDITURES ADDED (844,192) TOTAL GENERAL FUND CHANGES (344,192) REMAINDER OF RESERVE FUND $ 443,665 SCHOOL FUND- PROPOSED CHANGES REVENUES Add new state revenues $173,178 Add FY 1991-92 School carry-over to fund one-time costs 100,000 TOTAL REVENUES ADDED 273,178 EXPENDITURES Reduce diesel fuel costs from $0.85 to $0.73/gallon 60,000 Lease/purchase only four buses 105,000 Fund $500 increase at top of teacher's scale (priority gl) (223,850) Implement new staffing guidelines (priority//2) (514,500) Fund 1% increase in merit pool (priority//6) (68,390) TOTAL EXPENDITURES ADDED (641,740) TOTAL SCHOOL FUND CHANGES (368,562) TRANSFER GENERAL FUND RESERVE TO SCHOOL FUND $ 368,562 TOTAL REMAINING RESERVE FUND $ 41,506 Mr. Tucker said he had worked with the Director of Finance to be sure he would have adequate cash flow for 1992-93. They looked at the Carry-over Balance which is made up of funds for debt service which will not be needed because of better than expected interest rates, an allocation of $150,000 put in last year for debt service which was not needed, revenues received in excess of projections, and a hold back on expenditures. Last year approxi- mately $300,000 of the Carry-over Balance was used to reduce the tax rate. Mr. Tucker then explained the items listed on the above chart. Mr. Bowerman asked for two examples of money which was budgeted last year, which was not used and is now a part of the Carry-over balance. Mr. March 23, 1992 (Afternoon Meeting - Adjourned from March ~.~.9~0' pg. 297 (Page 17) Tucker said one example is the $150,000 budgeted for debt service in FY 1991- 92 which was not used because of the way the bond issue was split and the fact that there was a'better percentage on the interest rate. There were also some savings in what was anticipat'ed for debt service for the coming year because of interest rates. Mr. Bowerman asked if there is any connection between the "$100,000 Carry-Over for School Priorities" and the "$100,000 Carry-Over to Fund One- time Costs." Mr. Bain said Mr. Tucker is just telling the Schools Division to save that $100,000. That amount which was achieved from the "hold-back" was basically going back to all of the individual schools and he (Mr. Bain) does not want that to happen. Mr. Tucker said the Schools had anticipated a Carry- Over balance of $240,000 which is a 15 percent budgeted item on their opera- tions. It was not calculated by taking each line item and actually projecting actual costs at June 30. When that is done, he feels the amount will be much greater than because the carry-over for General Government was much greater than when just taking a percentage of the total. Mr. Perkins said he is concerned, particularly about the school buses since this Board appears to be meddling in School Board business. They have already decided they want to buy the buses and get out of the financing business. They voted to do that. He would rather see the $105,000 item come out of the calculations and look at other ways to come up with the money needed. He suggested looking at limiting vesting for this year. Mr. Bain said everything the Board wanted to look at is included, and there are items on the list that he will not vote for, so he feels the Board needs to go through the list and make some decisions. Mr. Bain said there is one very serious item that he wants to discuss and that is in the area of solid waste. Is the Board going to subsidize any part of the program, as well as some of the other things on which reports are due this summer; items such as the MERF study. Will the Board subsidize any part of the tip fee? He thinks that will take "big bucks" and it is not addressed on this list. He suggested the Board discuss an increase in the tax rate simply for solid waste and let the citizens make a response. He suggested thinking about it for a couple of days and discussing it again on Wednesday. Mr. Bain asked if the $500,000 is shown to indicate that there definite- ly will be a carry-over balance of that amount. Mr. Tucker said he believes the staff has stretched the revenues as far as possible. The revenue picture was much brighter than staff had anticipated. He does not want to put the County in a position where the cash flow is so tight that money would have to be borrowed for operations and payroll. There is a little cushion in there, but it is all unknown. Mr. Perkins asked if staff would look at a two and one-half percent limit on vesting and a four percent bonus pool for all employees in the General Government and the Schools? Mrs. Humphris said she needs to know more about the CIP. The Board has already appropriated $125,000 for the addition to the Jail, and now there is a problem with that amount and the Board is being requested for more money. Mr. Tucker said an additional $125,000. Mrs. Humphris said the Board needs to deal with this issue. The project has been bid and let, and is in the waiting stages for the contract to be signed. Mr. Tucker said the City and the County were both to pay $125,000 which was their share of the project, however, the state is not willing to "front-end" the costs, nor will they even commit to paying for it after it is completed. Mr. Bain suggested suing them. Mr. Tucker said the localities will have to pay the entire amount which had not been budgeted. Mrs. Humphris said it will have to be done with just "high hopes" of return. (Note: At 3:08 p.m., Mr. Martin left the meeting.) Mr. Bain said based on what has happened this year in the category of solid waste, what has been the County's share of the disPosal costs based on domestic tonnage? Mr. Tucker said he does not know at this time. Mr. Bain said it is known that the tonnage is down, but he wants to know what that means in what is paid in tip fees. Mr. Tucker said he would get that figure for Wednesday. Agenda Item No. 6. Adjourn to March 25, 1992, at 3:00 P.M. There being no further discussion, at 3:15 p.m., motion was offered by Mr. Bain, secon4ed by Mrs. Humphris, to adjourn this meeting until 3:00 p.m., on March 25, 1992. Roll was called, and the motion carried by the following recorded vote: AYES: NAYS: ABSENT; Mrs. Humphris, Messrs. Marshall, Perkins, Bain and Bowerman. None. Mr. Martin. Chairman