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1991-09-11September 11, 1991 (Regular Day Meeting) (Page 1) 158 A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on September 11, 1991, beginning at 10:00 A.M., Meeting Room 7, County Office Building, McIntire Road, Charlottesville, Virginia. PRESENT: Messrs. Edward H. Bain, Jr., David P. Bowerman, F. R. Bowie, Mrs. Charlotte Y. Humphris, Mr. Walter F. Perkins and Mr. Peter T. Way. ABSENT: None. OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr.; County Attorney, George R. St. John; and County Planner, V. Wayne Cilimberg. ~Agenda Item No. t The'meeting was called to order at 10:00 a.M. by the Chairman, Mr. Bowie. Agenda Item No.. 2. Pledge of Allegiance. Agenda Item No. 3. Moment of Silence. Agenda Item No. 4. Public. Other Matters Not Listed on the Agenda from~the Mr. Pete Cahill, Activities and Athletic Director at Albemarle High School~ spoke abOut the proposed field house. He told the Board that.he is new in his position this year and has been faced with the plans', and organiza- tion of the school's part of the fund raising for the field house. He under- stands that this Board has been given several updates on the progress of the~': fund-raising, and he extended his appreciation to the Board for supporting half of this project. He said that it is a muct~ needed facility, since the number of teams has increased at Albemarle. He-noted that the facility will be uSed-for all 'sports and will relieve the space situation. He went on to say that the proposed 'facility~is,n0t a luxury item but, instead, it is a necessity. He indicated that the students, staff and faculty at Albemarle High School, appreciate this Board's support, and he is sure that some people have approached ~the supervisors on~ this-issue. Mr. Cahill added that he had met with a group of community leaders last night, which included Brenda Langdon, Roger Flint, Bill Lynch, Bill Wendell and others. He said that he is positive that the October 1 deadline will-be met--one--way~-o~ the other, :al- t.hough he realizes that there have been some concerns ~the last couple of days about meeting this deadline, He, stated that Brenda Langdon was supposed~to-be at this meeting, but she had not arrived. Ms.. Langdon walked in while he was talking. He. asked if she'had.anything to add. Ms. Langdon thanked the-Board for~.atlowing the school to build this field house, She said that she would like to :get an, extension of the,October 1-'deadline, if possible. If not, she stated'that the people involved would work very~ hard.to meet the deadline, and she noted that there are some',gQod people on the Committee. She added that the Committee recognizes ,the fact that this Board funded half of the project, and, the Committee is going. to -fund ,the other '~half.~ She-went on, to say that a lot, of time ,is,'heing.~:spent on .this fund raising effort, and ,she believes that ~it can be done. --She then asked if there were any questions. , . .. 'Mr. Bowie stated that he had heard that the 0ctober'l deadline was not going to -be met.. He .said that .now, .,however, Mr.,. Cahill and Ms.' Langdon,~are indicating,~that the school's share of the funding will be met. Ms. LangdOn answered that, after the meeting last night, the Committee feels very strongly that the fund raising will be accomplished. Mr. Bowie said that he is.~pleased to hear this positi~ve statement~ - Mr.. Bain Said this Board does not control the deadline. He said that-the construction representatives are responsible for it, and they are the ones,"who set the'first dead. line. Mrl Tucker agreedwith Mr. Bain.., He added' that the October 1 deadline 'was. needed because there is a November dgadline 'that has to be-met which will give the contractor the ,authority to proceed. He,,,said-,.~hat this ,time is needed to reneg0tiate,, and redesign .changes,, in,the ,field,~ house,,.~ Ms,, .Langdon.said that the Committee will work with that deadline. September 11, 1991 (Regular Day Meeting) (Page 2) 159 Mr. Bowerman mentioned that this Board will meet on October 2. He asked if it is possible to have a status report at this time. He said that a decision could then be made as to whether or not to proceed with the project. Mr. Tucker answered this it would be possible to give the Board a status report at this time. Ms. Langdon said that an extra day would be helpful to the Committee. Mr. Cahill stated that the Committee would do everything in its power to make the October 1 deadline. He said that some good ideas came out of last night's meeting, and the Committee is confident that the October 1 deadline can be met. He emphasized the school's appreciation to this Board and the necessity for this facility. ~-MrS. Humphris asked is there was a name for the Committee that is raising the money. Ms. Langdon answered, "no." She said that the Committee just calls: itself the "Field House Committee., ' ~ - ' ,~. "- i-~ . ....... -- Mrs. Humphris asked to whom at'check should~be made~ Ms~ Langdon'answered that the check could be made outto the Field House Project Committee. ~She added-that this type of information will,~ be given to the media. She~ noted ~ that. the check should be mailed to Mr. William Raines, Principal, Albemarle High School. Mr:. Cahill stated that Ms. Langdon 'has retired.~ but she, has-taken on, the full-time job of getting this project organized. He extended *his apt to Ms.. Langdon. ands.the other members of the Committee~ ~ Mr~ BOwie-thanked~Mr~-Cahilt~and MS. Langdon for coming, and he said that the-Board appreciatesthe good news.~ · Agenda Item No. 5, Consent Agenda. Motionwas offered by Mr~Way, seconded byMr~,Perkins, to accept Items 5,1 through~5,6 on~the~consent~agenda as information, and~tO approvettem 5.7. (Note:~Discussion .whichoccurred?is listed,with~the particular~item~) ..Roll was called and the,motioncarried.by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr, Perkins and Mr~--Way.· Item 5.1. JAUNT'S Report of Services and Expenditures for Albemarle County for,the period,:betweenOctober 1, 1990, and June 30, 1991, was-received as-information. Item 5.2..'Memorandum dated September4, 1991, from'Police Chief'.John F. Miller,entitled '.'Mobile. Watch"~ was received as follows: .~-.:, ~,. ?'I~want to inform you about a program:that the-Albemarle County-Police Department isdeVeloping in conjunction with Adelphia Cable Communica- tions, Contel and Virginia Power to enlist the assistance of utility ~'vehicle drivers in~.crime reporting and~emergency'communications. As our community grows and diversifies, reducing crime and protecting personal safety are increasing challenges that can best be met by cooperative partnerShips between law.enforcement and the private ~sector. Through theMOBILE, WATCH,program we'plan..~to.combine the ~resources of.-.local police and major utilities to create an extensive network of drivers trained in observing and reporting suspicious and/or criminal activities anR in providing emergency communications for:~.citizens~in need. With MOBILE~WATCH, the nearly~20O'utility ~drivers that circulate daily-through local neighborhoods become additional 'eyes and ears' that will enhance our ability to deter -crime~and.increase-,feelings of'safety and security.~among, area,resi-~.? dents,~-particularly those in more remote-locations~ Utility drivers will be trained,by police and Emergency. Operations Center personnel on a regular basis through classroom teaching and an instructional video which is beingwritten~and%produced~tocallywith:7 September 11, 1991 (Regular Day Meeting) (Page 3) 160 funds from the three participating utilities. Drivers are not re- quired to do anything that would interfere with their regular job functions and are discouraged from becoming involved in any incident beyond reporting in accordance with approved procedures. Participat- ing vehicles will be identified with a MOBILE WATCH decal which we will publicize to the community as indicating both crime reporting and safe emergency communications. This program originally was developed as a county initiative with the assistance of one or our department's volunteers, Lee Catlin. Both Chief Bowen and Chief Sheffield have since expressed interest in participating so we foresee expanding MOBILE WATCH into a regional '~ef~ortlwheh~!~the!program gets~underway later this fall. We are very excited about the MOBILE WATCH program's potential in helping us to,reduce criminal incidents and to apprehends'and:prosecute guilty persons.,.._ Also, perhaps]most importantly, we wetcome-;the~ opportunity~to provide increased enforcement presence and visibility in.neighborhoods where citizens' may feel~isolatedand vulnerable~to~ crime. The,addition of.almost 200 vehicles and.driversto our public safety team means better protection and.~improved access to emergency-~ services for allcounty residents. (Mr. Bowie said this training-will be done with a video which, is being produced and paid for -by Adelphia ~Cable The' radio equipment, etc., will be paid for.by the. utility companies and not by'the County. If' there is no objection.from the Board, he would, like to send..a letter from the Board thanking ~the volunte.er:,,Ms. Lee Catlin, 'who organized this project, for her efforts. He also thinks that the appropriate people at the utility companies should-get-a letter from this Board. He feels, this is. ~a significant contribu- tion to the welfare of'the citizens of the. community, and. ~he :thinks - it ',should be recognized beyond a.,simple approval on-the Consent 'Agenda.... There were no objections' to the suggestioni ) Item 5.3. ,-Notice dated August 30, 1991, from Virginia Power re:..~Appli- cation'.filed with the State Corporation Commission for an Expedited Increase in Rates, received as information. Item 5.4.: Memorandum dated September 5, 1991, from V. Wayne Cilimberg, Director .of Planning and Community Development, e " r :: Federal Express?Develop- ment,,~Monitoring~ Report,. received as follows: - .' As_you may recall,~on,May 8~ 1991, the ~Board requested that the-':.., :. existing service ~road entrance £rom~Route 29 to the.Federal Express~-~ - site be closed on November 1, 1991,. This~ extended period was, intended~- to~ allow the developer~ time to pursue, a revised access design which Would allow continued direct access from U.S. Route 29 North to the site via the service road. At the same meeting, the Board requested that gtaff provide~a monihoring report(s)'.as~ to~the,devetoper~s~ progress under the approved concept dated May 8,. 1991, ~As of "this writing, .neither the ,Virginia Department of Transportation (VDOT), the Department of Engineering, nor the Planning staff have received any. plans for alternate access. Staff has received verbal information from Mr. Wendell~Wood and his consulting engineer,, Mr. Buddy Edwards~ as to the.~status of this ~matter. Negotiations have been underway~ .... between Mr. ~Wood.and the property owner, to the south ,(the Garden Patch site). Mr. Wood wants to purchase a portion of the Garden Patch property.to allow the northern entrance to~ the.service road to be · moved southward. ~ Lessparking would ~then ,be taken from,the,Federal Express site to reconfigure this entrance.' Mrs. Edwards.indicates~,~,-,~? agreement, has been reached with the ~Garden,Patch~ and it,~is his ~inten- tion to have.a plan submitted to, us on~ September. 1.6. Should the revised plan not be acceptable or submittal~ of~ the ~plan, occur~ later 'than indicated by .Mr. Edwards, the November t deadline for closing or,,modifying the ,entrance, under the May 8 concept is not likely.-to be met. If such complications arise, the Board may want staff to contact the individual lessees of this project as well,as September 11, 1991 (Regular Day Meeting) (Page 4) 161 other properties served by this access as to its pending closing. This action is intended as a courtesy to those who may or may not be aware of the scheduled November 1 entrance closing." (Mr. Bowie asked if the memo means that, after all of this time, the staff still has no information relating to the matter of closing the existing service road entrance from Route 29 to the Federal Express site. Mr. Cilimberg responded that the staff is supposed to receive some information by Monday, but, at this time, the staff has nothing. Mr. Bowie commented that he understands the staff's reluctance to take a stand on this issue because the Board made a unanimous decision, and then it was~immediatelY:~changed~at~the~'first~complaint. He added that this memo seems t~impl~, however, that the staff might be considering another extension or that permission might be granted for something else. Mr. Cilimberg replied that the, staff is not considering anything~that~woutd change~this Board's action~ He said that.if anything was going to change~ the--staff~wouid bring the matter back-to the Board. He added that if nothing is received by Monday, the staff will inform the Board. He went on to say, however, that if the staff has information in hand by. Monday, the review will'~begin'under the~ normal process~ Mr. Bowiereiterated that the deadline of Novemberl has.already been set to have the matter resolved or the existing entrance will be closed. Mr. Bowerman did not feel'the~matter needed to'be brought back to the: Board. Mr. Bowie.agreed~. He. said'that he would, polttheBoard, but if,~,the matter?is not ~esolved~by~iNovember 1, thenthe matter is~closed, i~He.asked anyoneon the Boardwantedthis~matter brought back again. ~Board members~-~~ indicateda negative response. -Mr.~Cilimberg'stated.that themessage is.~ctear, from!~the Board~-:He~-~addgd that~the~ staff~is: simply keeping?the Board'~informed..) Item 5.5. Letter dated September 3, 1991, Mr. from Dan S. Roosevelt~ Resident Highway Engineer, entitled "Current Projects,Construction. Schedule," received as information. Item~:5-6- ~Copy~of~t99t~Statement of AssessedValues for~'Local Tax Purposes,fOr Railroads~and Interstate Pipeline Transmission~Companiesfrom~the ¥irginia~Department.of Taxation, received-as information andiron filein.~the~... Clerk~s~Office. . ........ ~.~ Item5.7.' Statements of EXpenses~for the'Director'ofiFinance, Sheriff~ Commonweatth'sAttorney.-and,Regionat Jail.-for~he.Month of August., 1991, were approved-as presented, by the vone shown above. Agenda Item No..6;..'=~Approval~.of. Minutes: April. 3, 1991, Mr. Perkins stated that he had read Pages 32 to the end of the minutes of April 3, 1991. He noted that this section had a lot of information included that Mr. ~St. John:may. need.to.ireview because.it related-to bonds, etc~- He addedthat there'~are-a lot of legal, terms-included.in this section,~-~which~he~-~ assumes are correct..-Hewent~on to say,~.~however~ that~,on Page 36~the,~minutes refer to the county treasurer, and Albemarle Countydoes not have a treasurer. He wondered if this makes'a difference. Mr. St. John~said this is an~exact copyof the~resolution that was ~<~ prepared by the bond counselors for.~this project~. '~He_said that~by law the~ office~of county.treasurer, ina countythathas the county executive form of government, has been combined with the office of the commissioner of revenue, and the person is called the director of finance. He added that this state- ment is a.matter of law and~does'not need correcting. ~ Mr. Perkins then called attention to Page 39 relating to the approp=ia--~ tions for'the Agnor,-Hurt School.. He said~that the CIP Coordinator.~iS tisted, September 11, 1991 (Regular Day Meeting) (Page 5) 162' along with the salary for that position, as though the whole amount is being charged to that one project. Mr. Tucker responded that this position involves the entire effort of the capital improvements projects. Mr. Perkins pointed out that $40,352 is included along with the $5,081,000 for the entire project. He said that he does not understand it. Mr. Bain said that, at one time, this position was to be included in the CIP, and the cost was to be covered by the bond issue. He thinks that this amount has been included as part of the bOnd issue, in terms of the long term pay-back. Mr. Tucker agreed. He added, however, that the entire capital improvements coordinator effort, as well as the inspectors, is spread through atl~o£-;thelcapital projects. ~He~noted~that it is a self-sufficient program thatis just now developing because the position was created before the projects were funded. He said that this can be clarified, but he understands whatMr. Perkins is saying~ He agreed that it~appears that,~the entire salary is~included in that one project. - - Mr. Bowie noted that the minutes report the Board's action, so the coordinator's position~must have been apProvedin~that manner. ~Heagrees with Mr. ~Perkins, and thinks that it, needs to be determined if,the situation can be changed. Mr. Bowie then reported that hehas~ead~ Pages 19 through~32, and found themto be in~ order ..... ... ~.~ .... At~this time,~.Mr. Waym0ved~approval. of the minutes that were'presented at,this, meeting. ~Mrs~ Humphris seconded the motion. Roll was called, and-~he motion~carried~withthe~'fotlowing~ recorded vote: .~-~ AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr.; Perkins.and Mr. Way. NAYS: None. .., .- , .... Agenda~ Item No~ 7a, Highway:Matters. Mr.. Bowie stated that'there are no specific matters', to bring before, the,-- Board, He asked if Mr. Roosevelt had anything to discuss, and Mr. Roosevelt indicated that he did not. He then asked if Board members wanted to discuss. anything. Mr~ Way stated that~he.was~approached at-theCounty Fair by, someone,who is concerned about.the corner of Routes:~63t-and 708 and'the.widening that~will be taking,placeretative~to theSouthern~Regional Park. He said that appar- ently there have been discussionsabout plans that will disrupt a cemetery. He'~asked~'if Mr.~-Rooseve~t is awareof this... Mr., Way indicated,that~-this,Was,~ tho',first that.he had heard about it. ' Mr. ROosevelt answered that it has been a struggle finding an alignment that meets:the.Highway.~.Department,s standards and is still an improvement for that area. He said that. an alignment had been considered, that runs.behind the church and."realigns~-Route 708 to thesouth~',of'the, church. ~He Stated'~hat~:this will!do real damage to the.church and to..the cemetery-property., He added~that the Department is now considering an'improvement that relocates-Route,~63t.~to the east and will infringe on the cemetery slightly. Heis under the impres- sion that it does not require the relocation of any graves. He went on to say that plans-are~.stii1 in, the development stage and the Department will:at least post,notice fora public.'hearing,..if not~.hold~a public hearingon.the location and:design~ofthat project before~rights-of-way are bought. Mr.-BoWie toldMr., Roosevelt that he has had a number of comments about how the traffic is moving on Route 250 East. He said that he has also re- ceived~commentsrelative to the~'way that the work.on. Route. 250 East. is.'pro~ grossing.-. He.added.-that'it-:is. hard to believe that-itwill take three,,years~ to complete the project~ and'he,,thinks that,,the traffic is flowing,through, ~Mr~'Roosevett~agreed.that,~he~project.has~gotten.off to,,a good~start,i~.~He has been pleased-with the way English Construction has handled~the~traffic~.~_ and the way the plan has worked, He hopes the project will continue this~way. September 11, 1991 (Regular Day Meeting) (Page 6) 163 He said that a lot of thought had gone into handling the traffic, and thus far it seems to be working. He added that he appreciates Mr. Bowie's comments, and he will pass them on to the Department. Mr. Bain asked if construction of only the bridge on Route 250 East would take a year. Mr. Roosevelt answered, "yes." He said that it will take a year to do the southern half of the bridge. He stated that the schedule calls for a traffic switch approximately in June of next year, and then it will take another nine months or a year to do the other half of the bridge. He added that this is the real reason for the length of time for the project. Mr. Bowie wondered if the foundation will be laid for the bridge where the~derricR~isi~ow tOcated~:in~th~river~ Mr. Roosevelt answered that the f~otingS for the piers and abutments of the bridge will be placed where the derrick is now located. He said that when this work is finished, there will be a~three~tane!bridge~ and~traffic will,~be put~on-~thatportion~:of~the~bridge~, The existing bridge will then/be~torn out, and~theother three and~a~hatf~ lanes-~will be,buitt~. Mr. Bowie-stated,that he does ,not know how many-Board?members have ,~ ....... .?. recently.driven over Free Bridge, He went on to say that it is ,phenomenal, the amount'of work-that is completed each day that can be seen as a person~drives up Pantops Mountain to the interchanges.~ : Mr. ~',Bowerman asked if the bridge on Route 250 East will become a six lane bridge. Mr. Bowie replied that the bridge will have seven lanes. ~ ~_ ~Mr~ Bowies. asked Mr. Roosevelt if he is involved in Agenda Item Numbem~10, relating to road naming. Mr. Roosevelt answered that the State Code~gives ~ this Board ~ the power to name secondary roads,,with~ut ~any. input, from!: ~hel ~:~: ~:,.~ Department of ,Transportation,,, although the primary system Will requi, re~a~ti~n by' the~Transportation Board. He does not,think, however, that the Board needs his guidance on the secondary system. Mr. ,,Bain pointed out that some-primary roads are included;.in the-;,road ,:. ~?~ naming. 'Mr. Roosevelt responded that the Board~ needs to advise him of the~ ~ road names,, and he witl try to guide them to the Transportation Board. Mr. Bowie'wondered if Mr~ Roosevelt has studied',the list of road names. Mr. Roosevelt answered that he has only looked at the map this morning. He said that the Department has had no contact or input with the County planning staff. -Mr~ Bowie said Mr. Roosevelt~ would be kept informed of the road names. Agenda Item No. 8. SP-90-102, Centel'(Deferred from August 21, 1991).-.~ Mr~ Tucker:reported that he had talked' to-Mr. Fred Landess, whorepre-., sents Centel, and ~Mr. Landess had indicated that there was supposed to be a letter, to the Board today requesting withdrawal of ~his item. Mr. ~Tucker does not, however, think, that it~ has?been received. He recommended that~;the~ Board accept :withdrawal of .this item.without prejudice. . .~ Mr. Bain moved that the Board allow withdrawal of SP-90-102 without prejudice~ Mr.,PerRins seconded the~motion. Roll.~was called, .and~the motion carried with the'following recorded-vote: ~..~,, ..~ AYES: Messrs-~Bain,~Bowerman, Bowie, Mrs~ Humphris, .Mr. Perkins, and. Mr~.'~wa~. NAYS: None, Agenda Item No. 9. Consideration of Amendment to Albemarle County Serviee Authority Service Areas to Provide Expanded Public Water and Sewer Service in the ScottsvilteArea The~ f, ollow~ng staff repor~t dated September 4, t99i,~ was given,by,,Mr.,~.~ ~ Cilimberg: · "In August,,,1991, Mr. Way requested that.staff look-into possibles, jurisdiCtional'area,changesin,,the Scottsvllle.area,-and.report:,to~he~,.?,, September 11, 1991 (Regular Day Meeting) (Page 7) 164 Board of Supervisors. Those changes would be to reflect water and sewer line extensions to be undertaken in the Scottsville area. In discussion with Mr. Bill Brent, I understand Mr. Way was particularly interested in the possibilities of full service to Tax Map 130A(1), Parcel 64B, on the southwest corner of Route 6 and Route 726 across from the shopping center. This parcel is zoned HC and currently in the jurisdictional area for water only. Mr. Brent also indicated that several properties north of Route 726 between Route 20 and Route 795, all outside of the current jurisdictional area and zoned RA, would be at least partially traversed by a water line to be constructed. Ultimately, those properties may desire water only designation. ~.:,':Alt-'of the:~abo~e,-'~eference~,.properties are located in the Rural Areas ".-:,as designated by the Comprehensive Plan and within the Totier Creek Reservoir watershed. Regarding provision of public utilities, the Comp~ehensivePlan:-is specific in objective and. strategies~.as to,'~where and:under~what,:circumstances pUbli¢~utilities Should-be:made avaiI~ In finding the Albemarle-County Service-Authority..water,,and.:sewer,~,tine extensions,in compliance with the Comprehensive Plan; the'Albemarle County Planning Commission.stated its~finding was, madeunder.the fol!owingconditions: .- . 1. Provision of' service is to properties withinthe,Community. (Those areas to the north:and west of:theCommunity boundaries are in the Totier Creek watershed. Provision of general water 'and/or~se~er'.service.,to,-,this area may increase the,likelihood.of intensified development,in the, watershed which is in conflict with the intent of:the:Comprehensive Plan.) 2'~. .,Provision, of service~'to those~properties outside the, Community only where they are within the Albemarle County Service Authority jurisdictional area or where there existsa public health or safety concern., Therefore~ expandedjurisdictionalarea designation, of the references properties would be inconsistent with both the objectiveandapplica- ble strategies of the Comprehensive Plan. There areno identified health or safety problems on these properties that staff isYaware of. Tax Map 130A(1)~ Parcel 64B, has been provided with public-.water service. This designation wasnot made under the current Comprehen- sive Plan~objec~ive_and,strategies. Recommendation:~ It~has been, the Board!s pOsition that public utility capacities should, be reserved to support development of designated growth~ areas~~ Allowance-for expanded jurisdictionat-areadesignation to the, referenced properties wouldbe inconsistentwithpast actions, by the Board'.to limit utitity, serviceoutside the designated growth areas, particulartyin a water supply watershed.. Based on theabove: reasons, staff does. not ~recommend such jurisdictional area changes be undertaken, Mr,. Cilimberg said~the staff, at the request, of Mr,. Way, has'looked at the possibilityof amending theAtbemarte~ CountyService Authority's~(ACSA) service~areas inScottsville to reflect some of:the new installation-of water and sewer lines that will-be occurring in'the next couple of years as part of ACSA's capital program. He said,the Planning Commission took~up the water and sewerline?extensions as aComprehensive~Plan comptianceitem last montkand found the,'extensions to, be-in, compliance,'with the~Plam Mr. Way saidthe Planning-Commission members were not~ specifically~ questioned~about a particular piece~of, property~,~Mrw~Citimberg~,agreed~, Mr. Way said~his whole point in bringing~this upis~-that he feels~there has been an oversight. Mr. Cilimberg indicated that the Planning Commission's~emphasis was on the~area served and whether or not the Comprehensive Plan calied for these improvements, which it does, to serve the growth areas in Scottsvitle. He said that the particular request, that Mr~ Way has called attention to would be for,.ACSA service-area designation change~for a certain~property.,Mr. September 11, 1991 (Regular Day Meeting) (Page 8) 165 Cilimberg pointed out the area on the map a property at the corner of Routes 6 and 726. Mr. Cilimberg said the property in question, along with the property to the west, has a "water only" service area designation. He noted that there will be a sewer line very close to this property, and the sewer line will be run to the shopping center. He pointed out a certain piece of property on the pap and said that the request was specifically for changing that service area designation to full service or "water and sewer service." Mr. Cilimberg added that in talking to Mr. Brent, he was made aware of the possibility that, in the future, properties along Route 726 to the northeast of Route 20 may want water service because there will be a water line on the front part of these properties. '"Mr~ Bowie~asked~.if.there.wa.s anybody at the meeting who wished to address this matter. Mr. St. John explained that this matter would need to be adver- tised for a public hearing. He said that today the Board needs only to make the~decision as~to whether or.not it will acceptthe matter for'~a hearing. Mr. BoWiestated that, since he had.already asked, he, would at.low,.-~.~. the public to speak now. No one wished to speak. ~ ~ Mr~ Way commented-that much debate centered around this piece, of property when. the-shopping center'was built. He said that since that time, the piece,, of property that-~the shopping center is on~ and the-piece of property next, to., it~, were all zoned for commercialuse. He.added that water, and sewer~,'~was-~not a concern, because they were not available anyway. He went on to~say,that~the people who had this property had not been able.to develop it all, and every- bodyhadbeen expecting it to be developed commercially. He mentioned that on one side of the property is the shopping center, on the opposite side is Geor~g~-Dansey Plumbing~.andHeating,-.and to the'rear~of the property is the Scottsville Fire House; He saidthat it isclearly, a property~that everybody has'assumed is going to,be developed commercially; He-noted:~that i~ cannot~be developed,commerciatly~unless it has publicutilities. Mr~:Bain remarked, that'water, is already available to the property. Mr. Way agreed, but he said that the property does not have sewer service~ Mr. Bain said~that~.the property could~be, devel.opedwith:just, water service~:ibutT:it could not.~be developed-to its full potential without, sewer~,service. Mr%, Way, agreed?again with Mr. Bain~ He added that he*did, not know, how the service. jurisdiction for~this property~got-left out.ofthe-Comprehensive~Plan~ Mr..Cilimberg.'explained that there is.a statement in the Comprehensive Plan that recognizes the outside commercial areas. The Plan does saythat, the commercial areas, arenot within the growth area, were already zoned.and are pa~t:of~what is expected.to'be the commerciaL~area serving Scottsville.-,~,He added that.this property is not identified for expansion. He noted that the staff is not recommending the property for the growth area specifically~-,~,-' because of,the location.,of Totter Creekwatershed. Mr. Bowie asked ,,what will be required .if the Board decides to_advertise this and approve the property for.full service, after public, comment; Mr., Cilimberg indicated'that changing the service lines will be all, that~ is~ ~,~ needed. Mr. Bowerman. asked if, this~ property ~ties: in. the town of ,Scottsville. Mr. Way responded, "no." He said that the property is located close to the- Shopping Center,, He then explained~that the property, is'currently used for "flea markets.'_' . Mrs; Bain wondered if the property is ,approximately.~10 .acres,~; in size; Mr, Way replied that .the,property is not that:big.,,- Mr. Cilimberg agreed, ~ Mr. Way pointed out that if.~,this request-is not approved;' there will be commercial zoning at the-shopping center, :and :commercial zoning on some property that is already developed. He said that the fire house is there, and then the property~ in question will be in,~between:,everything-else, and~ it!'.Witl not'be~ zoned for commercial use.. He.added 'that this makes 'no,. sense; and'~:he is requesting that~ a public hearing beheld. ,. .... Mr.. Bowie stated that one of the goals of the Comprehensive Plan is to' hetp',Scottsville groW and';to make, it-more,.independent He mentioned that ,.~ there ~s a committee studying Scottsville's suggestion of annexation. He September 11, 1991 (Regular Day Meeting) (page 9) 166 believes that this is an oversight. He then asked Mr. Way if he had intended for his statement concerning a public hearing to be a motion. Mr. Way replied, "no." He said that he intends to make such a motion after all of the comments have been made. Mr. Bain said that he does not think that it was an oversight. He pointed out that a lot of commercial zoning has been put into the Scottsville area. Mr. Way remarked that when the Board talked with the ACSA, it was assumed that water and sewer would go to these properties. He said that then it was determined~that*'it would:not, go ~othe firehouse because of the difference in levetsf so the firehouse property was taken out for economic reasons. --~-~,'~Mr. Bain pointed out-that these decis~ons..:were:made~during,~:.the,~ACSA~s~.:~ development of the area~.and notrduring ,the~Board~s Comprehensive Plan discus- sions. Mr. Way agreed'. He~thenm~ved that the Board set a public hearing to consider amending the service area boundaries of the Albemarle County Service Authority to include TM 130A(1), Parcel 64B,-on,the southwest.corner of Route 6 and Route 726,across from~the Scottsville shopping Center for'water and sewer service. Several Board members discussed ,when the public hearing :should~ he held~. · Mr,-~ Way then amended h~s motion' to set October 9 as the date for the~public hearing~in.,reference't~O.providing~ expanded public water and sewer service,~ in~ the,~Scottsville area. ~ Mr. Perkins~seconded the motion, ~- · ~ ~, ,:. ~ -Mr. Bowie commented that he will support the motion because he believes that it is logical. He added that at least the Board~can get public ,comments on the sit'uatio, n.~ ~:~,ove~:~ ~- .Mr. Bain remarked that.he would vote to holda public-hearing~ but he ~is not sure that he. will 'vote ~.to~ change the boundary. He.would like ~for the, staff to give the Board the history involved with this property. He also would like to see some of the minutes dealing with the discussions on the Scottsvitle,,area. He believes that a lot-of time was spent, relating to this, : situation'and ,~a~.athe~, meeti, ngs. were involved rat-her than the¥'Compr, ehensive Plan meetings · Mrs. Humphris said she supports holding a public hearing, and she would like to se~ the pas~c,r~rd including everything that 'has ever 'been discussed =elating to this matter. Roll was called, and the motion carried' with, the following recorded~-,vote: AYES:, Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. ,Way. NAYS: None ..... · Agenda Item:No; 10. E~-911 Road'Naming Recommendation, Presentation, of. The following memorandum, c%ated -September'4, 1991, entitled ,' ecommenda-,~ tions~,of the E-911 Road Naming Committee" was received as follows: "Attached are two .lists of road names~recommended by.the E9tl Road. Naming Commit~:t, ee.~-,for, your review and adoption? One .list provides . . recommendations for public roads and the other list provides road names for private roads~ A large scale map of the public road names is available'in the Albemarle County Planning ~and Community ~Develop~ : ment Department for your review prior to our meeting on September 11. It ~will also be available at the meeting. Staff recommends your adoption of the attached lists and approval of, the following procedure for naming roads: September 11, 1991 (Regular Day Meeting) (page 10) 167 1) Changes to approved road names: Requests to change Board ap- proved road names must be submitted to the Albemarle County Department of Planning and Community Development and must be accompanied by a petition signed by a majority of the landowners along such road. Petitions will be reviewed by staff and, if acceptable, staff will administratively approve the change. These changes cannot be implemented until the County has assumed operational control and maintenance of the locator system sched- uled for the summer of 1992. 2) New/unnamed roads: All proposed road names for new or unnamed roads coming under the E911Locator System will be submitted to ~-~ the Plannihg and CommunityDevelopment Department by the develop- .... er/applicant for review, administrative approval and entry into the locator system. This procedure is incorporated in the developmentreview.process~,andwill.~lensure,accuracy of.the locator system~" Mr. TuCker explained that since, the Road Naming_Committee.-has?completed its work, there are. tworoads that have come.to the staff's attention. He suggested that the~Board, consider them today, so thatthe procedure willy, not have to be started~earlier than intended. He went on to. say that,-Mr~,Dan. Jordan, ExeCutiveDirector of the Thomas Jefferson Memorial FOundation, has requested that the name for Route 53 be changed to the Thomas Jefferson Parkway. He added, that.this would tie in~withtheCounty'slplans to~:ultimate ly redesign Route~53, at least'.as far the Foundation's property ~(Monticello), in a.parkway design.'-.He-~said-that:staff-.has no problemwiththat'namefor Route 53, and the Board could change it today, if it so desires~. He then mentioned that Mr. Cilimberg needs to discuss another road name~with the Board, because a'majority of'thelandowners on.thi.s particular~road have requested a change'since~the Road Naming Committeecompleted its work. He stated that Mr. Cilimberg would also make a brief comment on the procedure and process that the Road Naming Committee went through~ ~Mr'; Tucker thenasked, that~theChairman of the Board be-authorized to present-or send-a letter of appreciation to the-members of.the Road Naming, Committee. Hesaid this committee was in session,for a short Period~ but very intense period of time. The Committee members worked hard anddid a tremen- dous job~ He thinks ~that it would be appropriate for the Boardt0~thank the Committee members for their.-work~ Mr.'Cilimbergpointed out thatthe Committee began its work in.~May and completed it~ in, August and was assisted by two of his staff members, Mr-, Tex Weaver and Mr. Maynard Sipe. Hesaid theprocess was accomplished through a combination-of the~knowledge of the people in=eachdistrict~plus-.some~200 letters receivedfrompeople recommending road names,~and input at~a.,public meeting.held in July, at the County Office Building. He believes this-was a~ controversy-free road naming process. He said the other request today is to change the name of the section of Route 674 betweenRoute 614-and 673 from Wyant,Ridge to..Sugar Rid§e or!.Suga~' Hill. Road. He~, said the Committee.,had?:~ suggested Wyant Ridge~Road.. It.,was verified from the petition that was- received that all but:'two of.the households~ along that.road had signed in agreement~ He dOes non believe that,'persons.fromthe other two.households were available to'sign. Mr, Tucker mentioned that the Committee held several public forums where the public was invited~to make comments, and the~forums proved to be'.very..~ successful. He noted that once the Boardltakes action, the staff will. start theactual implementation which is notification of' all~residents~,Oftheroad name, all~.notices to,be sent by the U,.S. Postal Service~~ He added~that.~road name..signs will. have'to-be manufactured and put into place~ This'wiltproba- bty take place-i~,~the Spring.'He said there is some concern about~the people who actually do'thei~manufacturing.ofsigns, because they are .inundated n~w~'~~ with work~from,,other localities who,.are doing~.the.~same~thing that this~County is. doing~ ~The staff has.~contaeted the Highway Department for'help~in getting thenumber~'of~ signs, that-.are needed, as well as~ putting themin place¥~ Mr-. Bain.commented that a lot of the private road signs are already~in place~ Mr. Tucker agreed. He added that even some of the public road signs September 11, 1991 (Regular Day Meeting) (Page 11) 168 are already there. Mr. Cilimberg stated that~the new signs will have address ranges. He said that replacing old signs has not been discussed, but he thinks that it will probably be the next step to accomplish. He added that all of this works into the contract that the County has with GTE-GIS, but the actual address assignments will not be available until sometime during Decem- ber. Mr. Bowie asked if these names are for roads where there are changes or the road is not named. Mr. Cilimberg said that all of the names on the lists are for new road names. Mr. Tucker agreed. Mr. Bowie said the staff is recommending first that the Board adopt the 1,ists~"He said-that~the procedure for ~people to object is for them to file their objection. He also noted that there must be a majority of the people who live on the road in favor of the new name. Mr. Tucker answered that Mr. Bowie is correct ,.. 7~:'Mr',',Bowie then asked if the name-changing~ would be done after the signs are in place~ Mr. ~Tucker :replied, that the-staf~f,-,hopes to avoid changing,-the~ name after the sign. is-in-place.-The staff will know about requests.~for.-:name changes that come in between now and when the signs are placed. He explained that the staff cannot implement this procedure with GTE-GIS, but, GTE-GIS needs,to have the, list so that the list can be put, into the, system..,Mr~ Tucker ~-stated, that ,a,t some point there has to be a cut-off time so that --~ ~,-~,-: changes will. not be continually made throughput the process. He went on to say that once the system is in place, it will be turned over to the County for maintenance, and-this ~is when the-,newer changes will be made. ~:, Mrs, Bowie asked if- the changes will be made before the signs are: i,n place...Mr~ Tucker answered, "yes.~- However., if,somet~ime in,the future, people want to make a' change, then the expense of the new sign will, be-at their expense. Mr-.,, Bain wondered-., if staff, is recommending that, a public.hearing be held. Mr, Tucker replie~d~that,~'it, is staff',s feeling that the Road Naming~-.Committ,ee,~~ did~ agood job in getting the message out to thelpeople. He,~,said-that there may be some people-who may not be aware of the situation- and they may,not be aw,a~ce of i%~,until the, Postat~. Service sends~out the notices .... He ,believes that the~- Board-should make ~he~decision as to whether or not~a~ pub~tic~hegring will be~held.~~ He noted, again,-that-there were public forums~,held and people had the opportunity forl input,~ plus,~there has been ,good noverage from' the, media~ If the Boa~rd feels it is 'necessary, ,~to~have a-hearing, just,~to make sure~ that everybody has an opportunity to make his or her feelings ,known, then a hearing would .be a~ ~ay to accomplish this-. ~e went on<to say' tha~ the staff-- is, looking at the situation from its perspective in trying~ to move~the project ,forward because of the timetable. He hopes that if-.the Board does wanti to have a public hearing, it-can be held as soon as possible. Mr. Bowie mentioned.~ that some, p.r~i,vate roads '~a~e ~ust driveways,.: b~t ~hey. require a'sign also...,. He wondered if' the property owners will-have to..:pay.: f'or .the sign,'the, first~ time~ -Mr.- ,Tucker answered, "no,. !' He said' that this' .is,~ ~overed- inthe E911 telephone surcharge for the~ first signs that wilt Mr. Bowie asked, if.the signs will go-up-next Summer..-~Mr. ~ucker,r.espond- ed ~that it will take' some time, but the process will begin sometime next ,Spring or ~early .Summer ~ ..... .~ ~ ',-Mr~ Bain, asked if,- the people one,Route 682 know about' the naming of~: that particular road. ~. Mr'. Weaver~ replied -that ~he spoke,- yesterday, ~,~ with represen- tat'ives requesting the name Payne Mountain~Road, and,~ they ,were aware~-of this meeting today. .He added that the majority ,favor the road name of Broad Ax. Mr. Bain commented that he has a lot of information as far as who Supported. which name, ~etc~ ~ He~ wanted to make sure that these people-~were,.'aware~that~t~he Board was meeting,~ today~ and that the Cox~ittee' S re~commendations~ would be presented.: _ ~ .- Mrs. Way remarked that he was under the impression that the Board~-was going to have a public hearing. September 11, 1991 (R~gular Day Meeting) (Page 12) 169 Mr. Bain said he thought it was the consensus of the Board to wait and see what happened with the public forums. Mrs. Humphris stated that the fact that 200 letters were received is a very good indication that the public is aware of what is happening. Her preference is to adopt the Committee's recommendations. She thinks than a petition forum is much better than having this Board listen to problems that this Board can do nothing about. She personally would non want to make a decision based on a public hearing because she would still want the decision to be made through the process that has been outlined. Mr. Bowie said he tended to agree with Mrs. Humphris, and he will support ~he:"staff~'s ,reconimendatio~ ,He'stated that this Board holds public hearings o~:e~rerything, and rightfully so. This matter, however, provides a system as to how to get a road name changed, and the people who live on the road decide. He added than even, if~the,pUbli~ came forward,,en masse,:.~hi's,,,Bo-ar'd~wouild ha~e to<inform ~them of~ the procedure, for ~changing a road name. Mr.~ Bain and Mr. Way both mentioned Route 53. Mr. 'Bain wondered about: approwing the name Thomas Jefferson,,Parkway. He asked if the~Boar:d woU~d be will'lng to, change thename from-Thomas Jefferson-Parkway if,the people~who live on. Route 53 wanted the nameehanged to something else~ 'He said~ that he was using-,Route 53 as anexample, because ithad been 'mentioned at tod~ay's meeting. Mr. Bowie stated that Route 53 is a primary road, and it comes under a different set of rules. He said that the road name for a primary road' has-to ~ he,approved by theTransportationBoard. Mr. Tucker informed the Board members,, that if they are uncomfortable with approving the name~ for Route,,53 without someother procedure, they can discuss this matter at~a later~.time.~,, He said tha~ he only'brought it, up,at this meeting:,,becaus~ thematter~had ~eome to-his-,office between the completion of the Road Naming Committee's work and this Board's review of the road names. He noted that perhaps the Thomas Jefferson Memorial"~oundation ~needs to get petitions signed, along Route-53. He said'-tha~ it is all right with the staff if the, Boar~ wants ~to use,~his process~ because The same thing canbe accomplished. Mr.' Bowie suggested that if the Board is going to:have a public,hearing, i~ might be good for it to ,relate only to certain roads. He said that the public hearing could be advertised for three or four road names, and if no one comes and Objects, the names will move forward. ,Mr, Bain sa:i~ that~ he wanted, to talk about the road'names in a public hearing~ because there has not been a lot of commentary,~ and~,he has not<gotten very many calls throughout hhe process. Re'mentioned.that the comments that he got at the ..beginning of the process were-sent to the,Committee members~ and.~ he has: not'heard~heoutcome Mr. Way"stated that~,the. Commi%tee has done an outstanding job; · ,,M~s. Humphris .noted,~that there, are some very~professional,historians on this Committee. S~e thinks that the Committee members did a wonderful job, and she'believes that-this Board should move. forward with accepting what:this Committee did~ Mr. Bain remarked that he does not feet strongly that-there has to be a public hearing if the project needs to move forward~ -He is unsure if this ~ Board has an obligation bo let the peOple know about the names. He suggested tha~ if',there is a public~ hearing~ then it should cover,' everything~ and shou,td-: not' just 'be for a few roads. Mr.~:~Bowie pointed out that Route 53 runs into another county. He asked7 ,ens at the county line, Mr. Tucker responded that in some cases, county has~already named, a road. He said that when this happens, COUnty uses that name, He does non think that this situation exists =~ 53, so he hopes that Fluvanna Coun%y, when it goes through this , will ,use the road name that Albemarle County assigns to it~ ~He said County wout. d not ,be required t'o do this, but-it .makes~ sense. '~:~e that if there is concern about, the name Thomas Jefferson Park- there is a procedure established, and the Thomas Jefferson Memorial September 11, 1991 (Regular Day Meeting) (Page 13) 170 signed.F°undati°n could be asked to go through the procedure of getting a petition Mr. Bowie wondered if Route 53 is named Thomas Jefferson Parkway in Fluvanna County. Mr. Tucker answered that Route 53 is not named at all in Fluvanna County. Mr. Bowie mentioned that so many things around Route 53 are named, "Monticello." Mr. Weaver stated that Monticello Parkway was not considered because of the redundancy of that name. Mr. Way wondered about public comment relating to the name. Mr. Weaver replied that some people were in favor of Monticello, and Buck Island. He said that Thoroughfare Gap was mentioned because of its historical signifi- canc~since, Thomas Jefferson 'had re~erred to the gap between Monticello MOuntafn~ and Patterson Mountain as Thoroughfare Gap in his memoirs. Mr.,'Bowerman stated.~that the experts have spent,a ~lotlof time~ on?this, and-there has been a lot of public input. He would find it very difficult for this Board to make a judgment, if there were ten citizens who preferred a different name for their road,~and, there was. a disagreement. He isin favor off'adopting the lists of road names as submitted with the-two ,name 'changes- t~hat .Mr." Tucker has. suggested, and, then the policy wiltbe in forceafter that time. He asked if there is :any 'relief from the administrative approval. Mr. Bowie responded that this matter is similar to any other procedure or policy.~ He said that it is understandable., even though it' may not be written, that the policy can be appealed to the Board for review. He thinks that'it would be difficult-for this Board to make changes if there were a majority of people~supporting ~a cer~t&in name Mr. Bowerman wondered if the policy indicates that when a majority of people 'prefer a different ~namei' they should~have ,the right to rename~theroad. Healso wondered if this will be an administrative action.. Mr. Tucker,an~~ swered that it is an administrative action to approve a different name for a road, if the majority of the people on tha~ road want it,-to be ,renamed~ Mr; Bain mentioned.the length of-certain~roads. He said, that in,some cases, roads.~run for_,many miles. He ~aSked if ~his ~Board Will,consider approv- ing names for certain segments of the road, or will the whole road have to be named the same name. Mr. Bowie stated' that he thinks if small segments of roads are named differently ~ lit would destroy the whole system, and he would, not support!it. Mr:. Tucker agreed, that the sta:ff.would not support naming small segments of roads, although there might be a basis for doing it between intersections. He noted that"there needs to be a continuity of names because ,of emergency response vehicles~ 'He said that the staff 'would. discourage naming small segments, but it does not mean that people wit~ not try to do it. Mr. Bain said that this was.~ot a problem-with him, but 'he-just.wanted-to roads,point out that there could be some people wanting to name small segments of Mr. Bowie asked if the primary road naming is the-responsibility,of the Commonwealth Transportation Board. Mr. Cilimberg replied that the staff did. not realize until today that the Transportation Board had toultimately approve primary road names. :Mr.-~Bain ,said he feels:.bhe T.ransportation~Board wil.~ follow-the County's:recommendations. -Mr. Bowie next rema=ked that a name change for'a primary road, would tcome- to this Board, anyway,' if a majority,of~the .people wanted the chon§er Mr. g no'ted that the procedures that were established by theRoad 'Naming will be used .by the staff administratively in looking at requests. Mr; Bowie wanted to make sure tha~ there is special attention given to the signs very prominent, sothat tourists can find certain roa~s. Mr. g agreed that this is being done. Mr. Bain commented that the Committee did,an~ inordinate amount of wor, k, the staff. He said that everything was considered such as' histori- :al and common usage. September 11, 1991 (Regular Day Meeting) (Page 14) 171 Mr. Bowie asked if the staff would use the same guidelines as the Road Naming Committee used. Mr. Cilimberg answered, "yes." Mr. Perkins wondered if there is any problem with naming a road Sugar Ridge, since there is already a road by the name of Sugar Hollow, He remem- bers that the Committee did not want to have an Oak Drive and an Oak Lane, etc. Mr. Weaver replied that, in this particular situation, there would be no problem. He said that, generally, if the roads connect, there is no problem with them starting with the same word. At this time, Mrs. HumphriS moved adoption by the Board of Supervisors of t'he road name recommendations for Albemarle County for both public and private roads, as p~Ovided by.~.the E911'Road Naming Committee, with two changes on Attachment A: Page'Four, Route 53 "Tho=oughfa~e ~GapRd,' change to '!Thomas Jefferson Parkway" Page Nine, Route 674 from Route 673 to Route 614 - change from "Wyant Ridge'Rd" to" ' '.Suga=:Rldge-Road" Mr. Bain wondered if a separate motion had tombe made to approve,~he procedure, .and Board,members indicated a desire~*to vote,on-the current~motion~.~ first~ Mr. Perkins seconded the motion. Roll was called, and the motion carried with the following recorded AYES:. Messrs.'Bain, Bowerman,,'BoWi~,.Mrs. Humphris, Mr. PerkinsandMr. Way. NAYS:.,'~None. September 11, 1991 (Regular Day Meeting) (Page 15) 172 September (Page 16) ! ~ O O O O ~ ~ O ~ ,0 o® 11, 1991 (Regular Day Meeting) 173 September 11, 1991 (Page 17) (Regular Day Meeting) ~-qo 0 0 © 0 0 174 September 11, (Page 18) 1991 (Regular Day Meeting) 175 m o o ~D 0 oo ~ ,,~ o o o 0 0 0 0 0 o o~ ~o c,~ o o · .~ o~ o o 0 o September 11, (Page 19) 1991 (Regular Day Meeting) O O .] ~ O O ~ ~D 0 O0 176 September 11, 1991 (Page 20) (Regular Day Meeting) 177 · ~ ~0 ~ ~ 0 ,~ ,,-I -ri · ,~ ~ 0 0 0 ~ ~ ~ 0 0 0 0 0 0 September 11, 1991 (Regular Day Meeting) (Page 21) 178 September 11, 199i (Regular Day Meeting) (Page 22) 179 0 0 · 0~-~ September 11, 1991 (Regular Day Meeting) (Page 23) 0 O0 0 0 O0 0 0 O0 O0 180 September 11, 1991 (Regular Day Meeting) (Page 24) 181 Z o o ~D 0 0 0 ,.~ .,-t © o .o September 11, 1991 (Regular Day Meeting) (Page 25) 182 0C'4 0 0 r~ O~ 0 September 11, 1991 (Regular Day Meeting) (Page 26) 183 0 0 0 0 ~J °2 September 1I, 1991 (Page 27) (Regular Day Meeting) 184 0 0 ~J 4J 0 o 0 ~ 0 0 0 0 0 ~ 0 ~ ~ 0 0 0 0 0 September 11, 1991 (Regular Day Meeting) (Page 28) 185 o ' o o o ~o ~ ~ o ooooo~ o . 600 ~c~ o~oo § September 11, 1991 (Regular Day Meeting) (Page 29) 186 E~ 0 0 ~ 0 ,-'q 0 0 0 0 0 0 q~Z September 11, 1991 (Regular Day Meeting) (Page 30) 187 ~.~' ~ C~ 0 0 ,0 0 0 0 September 11, 1991 (Regular Day Meeting) (Page 31) 188 (D 0 u~ 0 C~ 0 O0 ~0 O0 O0 September 11, 1991 (Regular Day Meeting) (Page 32) 189 o · 0 ~4 0 0 0 .4 0 ~ 000 0 (ZD CD ~o 0 O00M September 11, 1991 (Regular Day Meeting) (Page 33) 190 September 11, 1991 (Regular Day Meeting) (Page 34) 191 o 0 ,.~ ~ o o '~-,~ o September 11, 1991 (Regular Day Meeting) (Page 35) 192 ,4.3 0 ,.~ I:-,. !~.~ n:~ 0 O~ ZOO0 q'~ 0 Oq~ September 11, 1991 (Regular Day Meeting) (Page 36) 193 o oo rtl September 11, 1991 (Regular Day Meeting) (Page 37) 194 September 11, 1991 (Regular Day Meeting) (Page 38) 195 September 11, 1991 (Regular Day Meeting) (Page 39) 196 o ~ 0 000 000 000 q-I o~q q.q September 11, 1991 (Regular Day Meeting) (Page 40) 197 OOO o ~ September 11, 1991 (Page 41) (Regular Day Meeting) 198 ~OOZO00000000 0 (DO00000 September 11, (Page 42) 1991 (Regular Day Meeting) 199 ~o 00000000000000~ 1,4: 0 C.~.~O 0 · ~.~ ~ m ~' · ~. o o ~ m . ~ ~ m ~ -~ ~- '~' o 0 0 ~ ~ 0.: ~ ~ ~ .~. O: 0 ~ ~ 0 September 11, 1991 (Regular Day Meeting) (Page 43) o~ ~ i o o o ~"0 0 0 0 0 0 0 0 0 0 0 0 0 2OO September 11, 1991 (Page 44') (Regular Day Meeting) 201 00~00000000000 202 September 11, 1991 (Regular Day Meeting) (Page 45) Mrs. Humphris inquired if there were any changes that anybody wanted to make in the procedure, and Board members indicated no changes. Mrs. Humphris then moved that the Board of Supervisors adopt the proce- dures as outlined by Mr. Tucker in his memorandum dated September 4, 1991, for persons requesting changes to approved road names and naming new/unnamed roads. Mr. Bain secomded the motion. Roll was called, and the motion carried with the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. Mrs: Bowie~stated~that~%etters wilL'be ~wnitten~to the. Road.~Naming~Commit,- t~e~~ and he certainly want~s ~the staff to know that the~Boar~d~realizes that this was not in the usual work plan. He thanked the staff for its work. Mr. Weaver commented~ha~,~w0rk wentsmoothly,~ M~ .Bowiesaid that,it,~as very welldone. -~ ....... At 11:09 a.m., the Board took a short recess and reconvened at 11:24 a.m. Agenda Item No. 11. Cable Television, Discussion of. :-.~..~.--:The'fo%lowing memorandumdat~dAugust 16, 1991, from the County Execu- tive,' was received as follows: "Backgr oun~: ~ On July 10 ,' 19'91., the 'County. 'received :a request..fr, om :the City Attorney for CharlotteSville to participate in a,:survey :that identifies our o.rganization's needs, as: they relate to cable televi- sion. The~ City is_p~eparing -to: enter into franchise discussions ~wi-th? Adelphia.Cable COmmunications and has indicated a willingness .to · consider the needs of all subscribers in 'negotiating a new franchise. Adelphia presently serves approximately 10,200 county customers. In order to-'~:ful~ly: understand the options available to the County in this area, Mr. St. John requested a summary from Mr. James W. Hopper, Esquire, w-ho 'has demonstrated expertise in. cable television regula- tions. To~summarize Mr,~ Hoppe='s response, the following points may be important: (1) ~-The County is not required to franchiSe its current provider because 'of,a.,grandfathering provision. A, new operator, however, could' no~ .prOvide.~cAble service, in the, county without-~-~a franch~s'e:. agreement. The 'County'may franchise if it so .chooses :and,may Offer ~this franchise on~ a.non-exclusive basis .to as many ~'operar · · tors as. it deems to be appropriate. - - (2) tf the-County, choose to franchise, .it could impose a franehise~ fee not to.exceed five percent of gross revenues collected--in,the · County.~' This~ rec..is estimated ,to - generate approximately .$125,000 annually. It could regulate quality of service, handling of customer, complaints, -technical ·standards, provision of liability insurance, density of development~'required to 'be served, '~nd other service-related matters. Given the new amendments to the !984 Cable Act,,~ it appears doubtful that rates could 'be 'regulated to. any- significant ~'d~g,reev. ~.~.- ..... ~ (3) Mr. Hopper ~ indicates that .with 'the exception of 'the ~ atternatives~ provided by broadcast ~.television, satellite dishes, and ~ideo rentals, the~ existing provider 'is not '.and 'will .~not be subject to 'free market pressures-and thus.+has a functional, unregulated monopoly over the provision of cable television service to the residents~.of '~lbemarle County, ~"even in .the absence of .an exis~ting~ franchise agreement. 203 September 11, 1991 (Regular Day Meeting) (Page 46) Outside of Mr. Hopper's response, it may be helpful to note that one of the concerns involved in franchising is the fundamental involvement of government into the arena. It could clearly create the impression that the County 'controlled' the service and would certainly generate a stream of inquiries into the County for requests to improve and/or extend service, customer complaints, billing problems, rate regula- tion, etc. Secondly, the introduction of 'wireless' cable to the community will bring additional competition to the marketplace. Although 'wireless' cable has been determined to be free from local government regulations in its entirety, it clearly will provide an alternative to many cable ~sU~scribers :and :an'0pportunity.'to receive service by many in our more ~.rural areas. Charlottesville Quality Cable intends to provide at least one station from each of the major networks as well as many of the-tcable' channels normally 'offered on a~ 'wired'~ system~ ~.~ Maximum: channel capacity of. this system wilt be 32 channels~~ · Issues: ~. ~- -..~J (1) ~ 'What: involvement, r .if many, ~sh, ould ~he County :have in Qprovi-d,ing feedback to the City in their franchise negotiations? (.Z) '. Is additional involvement by the County ~needed'-in regulating cable :TV service -~.'to 'county residents? . (3) -Can cable TV provide the necessary tec:~otogy to~offer:%wo-way~~ ~ -- data ~ransmission-in~lieu of dedicated 'phone lines:at a. cheaper - cost t'o the ~County? .... Recommendation:' Instruct .~the s~taff .to meet with :the City's cahle~T'V fcanchise~committee to gather-the necessary information to consider whether it is in the County's best ~interest to franchise cable TV and, if~so,~ whether it should be done jointly or separately from the-CitY." Mr. Tucker. discussed the background of a~su~vey in which the County and the City of Charlottesville participated that identifies the County's needs relating to cable.television. He noted :that Mr.' St, ,John had 'requested ithe services of Mr. 3ames. Hopper, who has demonstrated' expertise in cable televi- sion regulations~ Mr. Tucker discussed Mr. Hopperts response and went over the issues-involved with uable television~ Mr. Tucker ~recommended that the staff follow the process -wi:th 'the~:City and ~start~ ~at,tending committee..:~mee~,ings. He added that the staff ~wi~ll learn what it' can from this process and then make a determination. A recommendation will then be brought back to this Board as to whethers:the ~County Should'enter into-a franchise with*.kdetphial'Cable: separately 'or jointly with. 'the City,~ . He-men~'ioned.~ ~hat. ~the City .'is ~two' years away from upgrading its franchise, So there..is .plenty~of time to review.~t:he matter-fl and he. would be interested-:in the Board's direction or.thoughts ~on the franchising issue. He noted that when ca~le television was first initiated in Albemarle County, the~Board at that time was :concerned that if it got 1into the franchising~ busin:ess, the Board ~'and.staff 'would be looked to for rate.~ad, jus~i- ments, ~etc; He went on'to say that this cannot be done: Re said that the .~basic 'service can -be 'adjusteR, ~'~which Will-. not · affect.~ .the ~:rates, ,:~e~y much. He added that. ther, e..'i~s~i/ot much. that can:'be~'done about uomptaints~ noted that in the past the'idea has been to let free enterprise~take course. ~-Re said;that this issue is' before the Board .now,.~'and..the 'staff thinks that it: is appropriate, to gather ~the necessary 'information· and~ get feed,.back~ ~ f;rom:other people befOre a decision is made. -' - -~ Mr s¥.-~HnmPhris 'pointed out .that -Paragraph: Two .on · Mr.~' Tucker ' s August. t 6, 1991, memorandum indicates, .what the' County-will"collect, .i:f~. it ~ chooses -a -_. ~ franchise. :She. 'noted that the- next sentence suggests~ that: there wil~.,be'- ~ indeterminate costs because, the -CoUnty might be. handling customer 'compl.aimts~~ and dealing with ~technical ~standards.~ otc: She wondered i~ other localities' - experiences will indicate~whether this might~ require a new employee or a: new department or area: of exper~ise. ~ha:t the County currently do.eS not~have~ ': Tucker' said he understands the Cit-y has had,.to-deal,'~ith q. ui~te~a-few.com~:,:~- plaints:. ~ At one:,time, the ~ity 'had.a persOn'who~ handled alt complaints.. does~not~ know, but"he :thinks that the situation~woutd, not-require a'.~full-~'ime September 11, 1991 (Regular Day Meeting) (Page 47) 204 position. He said, however, that someone would have to be designated to handle those kinds of things, and give explanations. He thinks that the County citizens will be chagrined to learn that there is nothing that the County can do, yet they will be paying a tax percentage as a subscriber to the cable company. Mrs. Humphris stated that she is in favor of researching the situation and finding out as much as possible about it. She said, however, that she does not feel that this is an area that the County needs to get into now to make money. She noted that when she has a problem with her telephone, she calls Centel, and when she has a problem with her electricity, she calls Virginia Power. She does the same with the Service Authority. She believes ~ha~t~,nothing be~ts the~customer going straight to the service provider, and She!cannot see how anybody can be helped by the County getting into the middle of the situation. :Mr; Way agreed. ~- -.-. '- Mr.'~Bowerman commented that?it would be a different situatio~if.~the, County.-had more authority to provide benefits back to the consumer in exchange for the fee that is being paid. He said that the benefits to the consumer would,.be negligible, and would compoundthe'Countyts problems. He thinkS,'t'hat a letter ,f~ustrationthat people had was answered:~a couple of~,weekstago,when the special permit was,approved for the wireless 'cable;" He added?that-at.~ teast~now people will havean'~option to 'see-other types of,serv~cetwhichi~ cannot be.done.wi~th~elect=ieity orthe telephone~ .'He noted that. if,~the: citizens are frustrated~with.the-service ~and prices of~he curren~ cable; Provider, there: ~is an ~pt~on-, ',and-he. thinks .'that-this is very important. ,'~ Mr.'~Bain said Paragraph Three indicates that the existing provider is not and will not be subject~ to free market pressures. He gsked for someone to explain this paragraph. Mr.. St.~John repliedthat he does notagree totally with this paragraph. He thinks that this is an open market, ,even ~though Adelphia~ may be~t'he only c~ompany .doing a ~sub'stan~iat.~-amoun~ io.f-,'this ~typ~of- business~in Albemarle Co~nty. Even:if Adelphia:is the only-.company businessin Albemarle County now, Adelphia doeSnot have a monopolyBe¢'ause the County~has.consistently said that' any.other.-company-that.wan~S.to-:come.,.'~-:~ into'the County-is.free ~to do.so. He added..-that. Adelph.ia may be'the company-doing business, here now, but'a monopoty..means.that.no one else .could come here' and compete withAdelphia. He noted, however, that Albemarle'County has, a'free market~-' He'pointed out another-paragraph~f'M~. TU'cker's:~ugust i6~' 199t, memorandumwhich states~-that .no-new company, co~l'dlegally,'come :into the-'.County Without getting afranchise. He said that thisis a.~ricky situa- tion because:of the federal law. He said, though, that the FCC has never invoked and doesn't at ,thistimeintend to invoke that law at all,' Untess,-the-' e Countytak.es the position that'it'will xetude.'companiesthat'-dont~have~m franchise;' He ~enton to'say that.if the,'Countyindicates that ~here must ~be a-franchiseto'get, into-the County, then the FCC wouldnOt give:~ company a ticense~'un.less 'it. ha~ a:franchise.'.- He stated,.again, that"Albemarle'CoUnty is an.-open market, and-~he added that the word, "monopoly" is. a little misleading-, Mr~,Bain stated that functionally-there is amonopoly, Mr.~''St.' answe=ed that legally.there'is.no monopoiy~',.Mr~'-Tueker-stated?that, this. inform, ation'waswrit%en~before the~.wireless".'cable,"and.he thinks.that,'this,-~ wil~ make a difference.',Mr. St'~ John indicated thcS.the Board'andstaff'are- tatking,-about things'thatthere'is a peripheral.knowledge'of, but~.there-~.is' not enough'-,knowtedge'to.'.discuss,the.~matter. He.~agrees~with.the staff~recommenda-- tion.that the CountM:~sit'in-.on-the.City's?proceedings~so-~that it'w'it-l, be determined :if there is'something that the County needs,to'knowrelating to cab.le~television,~ · . ......... ~-Mr~-Bowie said that,'he-wanted to state-his position,.one.more-.time?because this.i'ssuekeepscoming back to-the Board~ He'commented-that he~has?no--~- ! intentions-of supporting the franchise~fee~ but he,'~hinks~that:'the--use~-='s','tax is.~ good idea, bu~ 0nly if'.,a:personis getting the. s~rvine. 'He'~notedt~t.~:i the County will not-be giving the service, so it.will just be a tax. Henext indicated-~hat when.the'~'cable."comp,any came~through~.h.isneighborhood, he~'d~d~'t haue-anoption ~of'choos'ing between~two companies, buh>he'has~that-'-option now. He.'s~idthat just~'because~-..Adelphia Cable ,is in pl.ace, the Coun-ty citizens~ don't have to use-this company. :'He, thinks ~that thefree market works, ~and-he' September 11, 1991 (Regular Day Meeting) (Page 48) 2O5 doesn't want to change it. He believes that it is all right for the County representatives to sit in on the City's meetings so that the situation is made clearer, but from his personal point of view, he would rather that this matter quit coming back to the Board every couple of months. He has no intention of supporting it. Mr. Tucker replied that he has gotten the message, and he feels the same way. He believes, however, that it is important for County staff to follow this issue, because it is a complicated matter. He said that the County staff does not have experts in this field. Mrs. Humphris agreed. She wants to know everything that can be known felat:ing to cabte~ ~television. She-said she sees things happening in her own s~bdiviSion, and' the citizens there have a problem with Adelphia. She added that Adelphia refuses to admit that there is a problem with reception for ocr:rain channels ~ on' .the 'cable.:· She, went on:to ~say that one · of her~-neighbo~s has a wideo production business, and .he is so upset that he ~has~,circutated,~-,? questionnaires to everybody so that they ~can reply~ t° ~delphia, ,~She> i s~ serry that this has-'~0 be- d0ne~ and she.is sor~ry that Albemarle County can!t.protent the~citizens, She added that people do have to do these things for them- selves, and that is the price to be paid for doing business. .... Mr.' Perkins.remarked?,that~ 'the biggest~-complaint he has~ had :about fcable Companies: is that they are not. willing to extend service~ to ~certain~-groups of~~ houses where cable has 'to be.run ~an extra mile or more. He supposes that with a franchise, the cable companies could be made to do that. However, he feels that the wireless~service will go~ as far. as needed. ,~. ' - Mr.: Bain concurred with ~staff, that ~t would'be,helpful, for ~the~ representatives ,to ~sit in on 'the ~City's meetings. --Mr:.:Bowie commented that a motion is ~not needed~-~ He %hinks 'that~.~there is a ~consensus of opinion ~ from Board~ members ~-o~ monitor. the City' s meetin s f~and if-the~ County Executive -feels that the~ Board ~needS :to ~!take some ~,action, he:could >bring the matter back ~ to-~the Board,~ He next: said that the County Attorney-woul~ ~tike to'.leave,~ because .he h~as other department business. He asked if there was any objection from Board members. ~ , (There were'no'objections, so 'Mr,. St. John~ left the~ meeting at~ l!-:~9:a.~.) Agenda Item,,12.~ ~pprovat change in Rental Rate for: County Office Build- lng 'Meeting Rooms~ ~ ' ~--'~ ~The 'following~ memorandum dated August. 19;.:_1991, was received from 'the County ~Executive: , - ' -~' '"~Backg~oU~d.~' The Bo.ard:-has traditionally taken, the p0siti'on~that::,~,, ' :': pubii, c. facilities'~ Should be ~availabl'e- :to":the public-~tO. :the maximum - -"extent posS'ible.:and,~at ,reasonable ,costs. ::Rental-rates :-f'o~. usage:~f,' ::' :~ .the County 0f~fice Building ~have-not b~en changed~since :1982. ~-Wi~h - · increaSed usages'of · the~ facilities, 'a :review~ 'o'~' the proposed fees became' warranted, Sunday usage of the County Office, 'Building in- creased '30 percent f.r0m 1989~90 to 1990~'91 and~ shows no-signs ~'of slowing down. ~ .. k~?t~he present, an3.organization'.'can rent.,the-auditorium or 0ther meetin~,roomall day on the weekends for $11.34. The Countymust pay either overtime or provide:compensatory time fora custodian to stay in:the'b~ilding' for'the-entire period.'~Consequently~ for a six-hour~ event, the<cost may be $90.00 with only an $11.34 fee recovery. The attached fee schedule (on file) is Resigned to recoveronly thecosts 'for'~us:age o5 the County Of~ide .Building 'by:the'classes'o~groups The school:s..'haVemodifiedtheir renta-1 poliey,-~o coincidewith':general govez~nment:.excep% for:s~me differences in'custodial.charges and ~eekend usage:'~:'Schools-'.are.?available to the public':when personnel wilt"-volunteer-to'work-on weekends.',,'. 2O6 September 11, 1991 (Regular Day Meeting) (Page 49) Recommendation: (1) Implement the attached fee structure effective immediately for anyone reserving rooms after the date of Board adoption. (2) School/County groups shall be further defined as those having a specific departmental budget designation in the County budget." Mr. Tucker recommended that the fee schedule attached to his August 19, 1991, memorandum be implemented effective immediately for anyone reserving rooms after the date that the fee schedule is adopted. He said that those peppte-who-have~already reser~ved 'rooms will still be Charged the old rate. He W~nt-on~o say that reservations are usually not accepted for more than three to six months in advance, so the old fees will clear themselves out in that period::gf time~. Mr. Tucker called attention to the rental fee of $50 per hour, plus the custodial charge, for the Auditorium. He said that it is very costly to heat-and cool that part of the ,building~ and,there~is a-_lot of cleanup work involved; He noted that at :the present ~time~ use of the Audito- rium is $11.34 which is the same as the rental fee for the other rooms. Mr. Perkins suggested that this schedule be' reconsidered ,on a, ygarly basis. Mr. Tucker replied that the staff .intends to do this in the future. Mr. Perkins?statedthat.when-people look at~.thisschedute now, it-will 10ok like a tremendous increase, however, if-it had'been'imptemented~over, a number~of~:years, it wontt be;~such a sudden increase.; Mr.'Tucker~agreed..,? He said-that-the Staff witl:look:~at the room rate'as the staff~has considered o~heragencies that rent space'~here; Mr~,~Perkins also suggested that the~schedule be implemen~ed~at-the~ beginning of theyear, rather thanin the'middle,of theyear. Mr, Tucker. said he.appreciated Mr,.Perkinsbringing out, this point,~-Headded~that~the~staff has.atreadyconsidered this type of procedure~ ..... ~ Mr. Bowie remarked that if the Board chooses to proceed, he thinks that thirdparagraph~should~be added to the recommendation which~itl state~.that thismatter Should be.reviewed annuallylas part~of the, budget process'~ Mr. Bowie ,said he'~agrees to providing rooms at no~profit to-civic~groups, etc ~, bUt ~he thinks that ;costs~ should be. covered~. ~ ~ -~ '- ~' ...... ~ ~- -. ~ Mr ;~ Bain moved the adoption of ',the. new rental 'fee~ schedule immediately wi~h~a~ third condition, added tha~ the matter will be reviewed a~ualty as part of the budget process. ~ Mrs. Humphris. seconded the motion. Roll '~was~called~ and the motion ~ ~ ~ carried~ with the~foltowing recorded vote: '~ ~'~ ~ AYES: Messrs. Bain, Bowe~, Bowie, Mrs. H~phris, Mr. Perkins and. Mr. Way. NAYS:~, None. - ~ ..... ~ - ~ . '~ ~ (Note: The ~' fee,'schedule .as- adopted~ is ~set 'out in full~ 'below: ) CLASSIFICATION t.' -'School/County II; .... .Youth agencies~ educational, recreational~and cultural groups or organizations Itt;-~oliticat~civic, charitable~ social ' orveteran s~groups Profit-makingorganizations, businesses or.private groups ADOPTED Y~g Monday~Friday . Saturday~Sunday No Charge No Charge $15.00 (one'~hour, ' custodial charge) $15.00~.(one~hour custodial char,ge) $15',O0 per:~hour custodial charge $15.00 per hour custodial charge Rent '$15.00 per Rent hour plus $15.00 hour plus $15.00 · (one hour custo- , per hour custo- dial charge) * dial charge * September 11, 1991 (Regular Day Meeting) (Page 50) 207 Religious organizations $15.00 (one hour custodial charge) $15.00 per hour custodial charge *Rent for usage of the Auditorium shall be $50.00 per hour plus the custodial charge. Agenda Item No. 13. and Revenues. 1992-93/1996-97 Capital Improvement Program Requests The following memorandum dated September 5, 1991, from County Executive, Robert W. Tucker, Jr., was received: ....~ ,,.,~' ~?'A~tached (on file) for your review prior to the CIP work sessions in November is a summary of the requested capital projects for FY 1992~,,9.3/FY 1996?97'and a preliminary projection.'of~ available ~venue~:~ to fund those projects. Several major road project ,=eques.ts;.-'i;e;, Meadow Creek Parkway, Timberwood Parkway and the Avon Street/Route 20 connector road, have already been taken out-of these-requested amounts. ~' - Keeping in mind that these are requested projects, not final projects prioritized by the Planning Commission ror-recommended~ by ~Executive's Office, the projected revenue shortfall for the FY 1992-93 projects, assuming they are all funded, is approximately $2~6 million. The cumulativeshortfalt over the five-year CIP~period is ~approximate~'~ - . ~ly~$10.0 million. -These-revenue projections do not include the meals tax, which'would'add $1~4 million annually for a cumulative total of ~, ~pproximatety $7;0 million-for the five~year plan,"- Mr. Tucker~stated.that the. staff thought.'itwasapp~opria~e~to.,g~ve the Board,aSummaryof some'of the capital projects ~n"terms of costs and of preliminary~projec,tions on,"available,revenue to=-fund those.costs~-~He noted that sere=al major' road project requests have already been taken out of the CIP. He said these improvements are important to the community, but there have been discussions asto:whether alto£~.~he'funding should be bythe County~ He pointed out that, evenwith theses'road-projects ,.takenout,:there will haveto be,atremendous effortto fund~the~projects that-have~been requested~ He told Board~membersto keep in mindthatthese~a=e req~uested pr0jects,'.and the~,'Planning,~'COmmission~has~notcompleted'~'its work'as~far~as~ ~prioritiZation is concerned,'.nor'hashis'staffreviewedthem withan in-depth reviewtoward making a'recommendation, He'said that'~recommendation-wilt~come to this'Board .as soon as-.the Commission has'-compteted'its work. He emphasized that the Shortfall of revenue for 1992-93 projects alone-is about $2.6 mil- lion. He-said that if themeals tax is sue~cessful in being approved, County~:will-still~be lacking approximately,,!$1~,2mitlion.~e added'.that~ove~ , five, years~ the County's, revenue'~is'short'approximately $10.0million Cor thosepro~ects currently requested.~ If the meals .taxis~approved, the~Coun- ty's revenue w~ll beshort approximately $3.0 million. ~,He stated',that~'the meals taxis a very important revenue sourceif the County is going to~,be: successf.ul~in funding some of'~these projects~ Hesaid the ~staff will.hopeful- ly~be~brin§ing the~Board a~balanced~budget, with~regard'to-the~CtP.~It~itl beldifficult to dothis~if the~meals-taxis not adopted.~ Mr.-Bowie .stated that the total'requests areapproximately,$40.0~mittion, ! and theschool~system s,requests amount to approximately$22.0miltion~He~' said,thismatteris~on the ~agenda,for the~,joint meeting~withthe~School Board this afte~noon~ ~e~asked,'if Mr~ Tucker thinks'-someprioritization~will,~have~- to.be done. Mr~ Tucker said~he~is sure that prioritiz~ation will'have, to,be done. Re said that the~Boardwill~receive~a~-'reporton enrollmen%figures for the beginning-of,~the schoot~yea-r.'.~He thinks'that-this~will indicate howthe County'~might approachTsome-of,the improvemen~s~that'~are shown in~the'CIPfor elementary-:~schoolsas'far as additions and'new elementary,schools are,~con- cerned~-.Hesaid-that-the~reduc~ion in enrollment~in the~elementary~schools may~or~may not be a fac%or, but he'thinks~that it~is~important and~so-does the Schoot~.Board and.staff.~ September 11, 1991 (Regular Day Meeting) (Page 51) 208 Mr. Bain mentioned that he wants to keep Timberwood and Meadow Creek Parkway in the plan, but not necessarily to show them for funding. He said that these roads are part of the total road network. Mr. Bowie agreed. He said it is important to any negotiations that the Board be committed to Meadow Creek Parkway and Timberwood. Mr. Tucker said staff has continued to include these road projects since it is better, from a legal standpoint, if they are identified in the CIP should development plans come forth. He added that funding for thOse projects may have to come from somewhere other than from County funds. Mr. Bowie asked if it is too late for any kind of referendum this year, such.a~'a bond ~issue,~etc~~ Mr;~ Tucker ~eplied, "yes." Mr. Bowie stated that some Board members had indicated that they are reluctant.to go~ much fUrther into ,debt without ~a *~r~eferendum~ and ~';now,/:it seems t~hat~.there can't~be another referendum~until next,year, ~ Mr;, Tucker said~J.he belieVes ~Mr. Bowie is correct; He .added 'that a',-writ has to be sent to the judge, and it has to be submitted within a certain time to the State Electoral Board,,~ He believes Y-~hat the Gounty'has missed this ~t'~netabte~- ~.?~ ~'~,~ ~- M~Bain remarked ~hat, there has been nof anatysis~by~the staff~ ~'and t~is isfjast~a~broad~ overview~ He stated~'that the $2;6million could go~:down to zero before a public:hearing is held, al~hough~:hg~.thinks that~it,won't. ~ '?He feels the staff can prioritize'the, projects before they come back to this Board. ~ 'Mr..~'Bowie asked ~i~.this· is just'a report whichrequires that nothing be done. Mr. Tucker responded that this report is just for information, and he plans to present the ~same thing to the School Board. ~ ..... Not' Docketed: Appointments: · . - ~ Mr. Bowie said that there is a recommendation t~-replace Mr. Tucker on the.JAUNT Board with MS. Roxanne White, Executive,Assistant, because Mr~- Tucker .'is ~invotved with other ~,activities ~ . Mr. ~ Way "moved that Ms ,~':Roxanne ~'. ~'~ ~ White-be~ appointed to ,%he JAUNT ~Board for a term to expire on September~'30~ 1994. ~Mr., ,Bain seconded~ the motion.- Roll -was called, and the ~moti.on~ carried with ~the.following ~recorded vote: ~' ~ ~' AYES: ~Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr,~ Way. Mr. Bowie next mentioned that Mr. MontiePace,.~Mr. Dan M. Maupin andMr~ Samuel Page have alt been contacted relative to service on the Land Use Classi~ication~Appeats>Board, and they all are eligibleand desire to be reappointed. ' ~M~S. Humphris~moVed thatMr.-MontiePace,~ Mr,,Dan~Maupin'and'Mr.'~Samuel Page-beappointed'~to~serve~on the~Land Use Ctassifiea~i6n~Appeals~Board-,~for terms to expire on September't, 1992~ Mr. Way'seeonded~the~'motion~ ......... .... Roll was catled;~ and~the motion carried withthefollowing~ecordedvote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None .... AgendaItem~No.-18~~ Discussion~of Meeting~on September'6 with~}tatian~- Visitors,~ ~ ~ ~ .... -~ Mr~.Bowie called attention to a letter that was given to Board members from Mr. Giuseppe M. Cavalca in reference..%o the Italian Student Exchamge Program, He said the-v~ette= was receivedlon+September 3,11991~ He.~met~.wi~th Mr.'~Cavalca; themeeting~was-mos%ly, in Itatian,,:~ith:.,~two:interpreters~'~sa.~he wilt~try to tell'the~Boamd ~what it~was atl.~abou~?H~.~dded that~the Italians had already met wi~h?th~. City-and the City isinterested in'the exchange September 11, 1991 (Regular Day Meeting) (Page 52) 2O9 program. Mr. Cavalca would like to start the fourth exchange of students next summer. Mr. Cavalca would also like to make sure that this program is carried on into the future. Mr. Bowie said he pointed out to Mr. Cavalca that this Board decided last year to support the program, and the current year's budget includes the funds for the program. He reiterated that he feels the program should be handled by the Schools Division, and there should be input from the people who partici- pate. He did not commit this Board, but he repeated what was said last year. He also pointed out that there will be at least two new members on the Board of Supervisors next January. He has no idea how these new Board members Will feel, and there will also be new School Board members next year. '¥.~ Mr./ Bowie said he had stated that there is no way this Board could move forward with the program next summer for sure. As far as the continuation ~of the:': exchs-Uge prog~ram, ~'if: the. 'government,':is r.elied 'om :a~s ,it- has been ~ ~in, the: ~ -, past~ the-~ program: cannot be guaranteed because~ it i~s~ unknown:--what~' fut~e~-.. ........ Iboar~ds~': and administrations will do. Finally, after an hour and a half of discussion, it was mentioned that this is the only locality involved with this program where there is ~no. civilian,' nongovernment organization, to handle] it-: Re-. said 'that France has'handled' all suck'programs outside of government by~ ~-: somegroup.with an interest~ This particular group 'is-handled in Itaty outside..of government.: He said it was agreed that.' if %he program is. to go forward, and the Italians do want ,.some continuity,-..then the-:Itatians will be responsible for tkis continuation~ and they will organize, some,way to, handle the side~'trips.~. He noted that ,the.money that was budgeted was not- very much, He went on to say that when a,staff persOn' s,time is considered for several months, ,it amounts to a lot Of money, and the program is dedicated to a very small~ nUmber of students. He -is. supposed', to receive another:, letter..soon~.-:~ The Italian group, :asked for an-answer, but he told them ~that he' 'would not: gi~e 'them an:~ answer nut,il he had a formal: written request and, the Board~ hmd taken a position so that-he,~ could give them a formal 'written answer~ He asked- Board-' members to let~,him know-if they have other feetings ~about the matter,' He noted'-that ira"had been a very pleasant meeting. ~ Mr.' Way -pointed~.out that-Dry'-Pezzati~ use'd~-~to be' ~the.Mayor of-~PogBio'-a ~ Caiano., but he is no~.longer the Mayor.~ He~ said that this'program got started' ~because of. his position 'of MaYor, and he is. trying to continue it through~ the government~ process, " ....... ~ Mrs-. Humphris inquired as to the regional connection to,~ this,commnnity.~ Mr.~ ~Bowie replied that the'. program,started~ in 1976 ,as part of. the-Bicentennial celebration through the U~S ~ State Department. · He. said that during the ~. ~ Bicentennial,',~ the'~State ~ Department ~matched cities and~ states together, with ~ c~ties in~ France such~ as-'sister>'cities.~ "He~. added~ that, oneof the ~siste'r~- c,i, ties-.~was the City,'of Charlottesville~ -He- ~poin%ed~ ou~ that Some~members o~f the~'~Board~did~go to Italy t-o meet 'with people there at,their own expemse~'- ~He added_~that since-197-6,~' this program haS.occurred' four~,or~ five times~~ · Mr.~Way stated that one of the reasons the program ,stopped was because there"are- so many~ =foreign' exchange~ programs now ~avail~ble..~ In 1976, ~there were,~not very-many, so~t~ere were~ a' lot of people who~'Wante-d participa~te~ in ~the-p~rog~am.. ~',He~said~hat ,now, 'he ,feels there,, is' ample-opportunity f~o~ri~a number,-of ~selections all through the private sector sothe need is not as ~- great. He added that ever since he has been on the Board, the Board~has ~ consistently ~asked t,he~ ~ $chool-'~ Board. ,if 'it would,.be i,nterested- in~ including~ this program in,~ any of its ~budget'~projects.~': ~ However, ~the' School' Board~ never~-~ wanted ~ to' undertake this-~as a proj oct, but 'indicated that~ they .woutd~be glad -to'coOperate. , ' · - . '~ ,', - Mr,. Bowie ;told the Board members that if · they" had no further comments-~ ~ he would:~ inform :.t~em~. of~ the. letter when he 'receives it. - - r ; ~ ' ~ Not Docketed: Mr ~ Bowerman~recalled~ that last Wednesday., the" Board,;voted to~ deny .a special use permit ~f0r a a' miniature golf', course on Route'29~by~a · ~ou.r to~ two vote. '~ He- said- .that~after that meetin§~ he was ~contacted. by1 th~ - 'applicant', Mr ..,~Frank~ Shorter'. Mr~ ~Stoner said-he-:was-, unprepared 'last, wednesday night 'to~'deat--with' the concerns ~,th'at he heard---raised.:~bec,ause 'he did~not'~have those, same .concerns, raised -a~'-the'~ Planning CommissiOn~ meeting~ : He thought the September 11, 1991 (Regular Day Meeting) (Page 53) 210 Board's concerns had already been addressed by the Architectural Review Board (ARB). Mr. Bowerman added that Mr. Stoner had asked if the Board would consider allowing him the opportunity to come back with a vertical elevation site plan of the miniature golf course as well as pictures of other golf courses that have been built by the people who will be doing this one. In order to do this, however, Mr. Bowerman indicated that the Board would have to move for a suspension of its Rules of Procedure and then schedule a rehear- ing by deferring the application to an indefinite time. Mr. Bowerman also told Mr. Stoner that if it is the Board's consensus to do this, it would in no way indicate that the outcome would be different from the first time, but it could be different. He said that it would depend entirely on the information that Mr. Stoner presents, and the feeling of the Board at that time. ;~;Mf. Bowerman next commented that in the interest of fairness to the applicant in this case, he would move for a suspension of the Boards' Rules of Proc~dure?,for the purpose of bringing bacR the CBC application and~deferM,inga it~to an~indefinite date~so~thatthe, appiicant cad. arrange'force, his materials to~be'iready and~ fOr-st~ff tobring them to this~Board~' -. ...... '.-~ ~-~ Mr. Way wondered if~he was eligible-to~second~this,pa~icUlar,motion~ Mr~BoWie ~esponded~thatthis is~a,~new, motion'to"~suspend, the~rutes~,,~anR~has~o bea=ing onpast motions, etc~ Mr~,~Bowerman~'explained'that if~ this motionLha& been>madeat thabnight!s meeting, the mo~ion and thesecond would have~ad to come ifrom one of*the four Board,me~bers whohadprevmiled in,the initial decision~~ Mr./Bowie agreed and stated that~Mr. Bowerman~had called, him~and, had'asked how this matter should be handled~~' He,maid that as far as~suspend? ing~ the ruies is'concerned, ,this is~a full Board Recision, no matter how a 'Bo~d.member vo~ed the first,time, Mr,',Way remarked that if it ~s~?iegal for him to second' the'motion,~t, hen'; he-will 'second,it. Mr~ .Bowie 'commented:~that,'thei. CoUnty Attorney present~at~this,~time~.~,- He~said~that~he,had .checked this situation: and~,~he.,'rule was:made-~by thisBoard,-so.the'motion,to~suSpend:"~the Rules o~ Procedure can be made by any member. Mrs. Humphris remarked that she will vote for the motion in the: interest :of'fairness,'but~she wants to-make it perfently, cl~a~r: that ~,this-i~s noindic,ation ~that~she' will,:change her-original vote~~ She sai~ T~at sheisw±lling~ to listen, however. Mr.~ Bowie:stated that he votedagainst the motion tastweek because of the concerns that-were~raised~ He'~saidthathe can understand whythe~appii- cant~mightwant~to present his case, and he is willing~ to let .him do-i~-~,~:~:~ ~'~ Roll,~as called, 'and'the'motion carried with the following recorded vote: AYES:-~,Messrs.~Bain,-~Bowerman, Bo~ie~ Mrs. Humphris~, Mr,~.~Perkins',-and~Mr.~'Wa~ NAYS:~.Nene~.,~ At this time~ Mr. Bowerman'moved that the'Board ~ehear-theapplica%ion':~:: for~the miniature~ golf-course presented:,~by theapplicant:Mr-. Frank-'Stoneruat ! tmst-Wednesday,'s~meeting- (SP-91,~29~ CBC'~Partners~), and indefinitely~ defe~,'~the actual hearing until~,s~ch-a.-timeas the applicant 'and the Planning staff, set a date. ~ -:M.r'. Perkinsseconded the mot:ion~ Mr'~ Bowie, asked~that-the motion b~::"i~ modified to state that ~he Clerk will be given reasonable noticeof'.the..time set for the hearing. Mr. Bowerman stated that intalking to theapplicant, he indicated that,:it~would take-.two orthree weeks to provide the information~'so Mr. Bowerman thinks that the hearing will be held sometime in October. -'~.' Mr~s;,~,Humphris wondered if theBoard will receive everything thatwas. previously in ' theBoardmembers 'p~ckets, along with the new information. Mr; · Bowerm~n agreed, that-Boardmembers will need the .previous information. Mr, Cilimberg:~answered that':.the ,staf~<~ill get all Of ~'the new.'informatiO~ B:oard. members~pt~s:~nything,-.that~:is~needed. ~-./.,.~ ~ ~ .... ~ :,~ '~-~Roll'~wascal~ed,~and the.m~t&on carrie&:~ith the followin§ 'recorded vote: AYES:'. ~essrs'. Bain, Bowerman, Bowie, ~rs. Humphr.is, ~r. Perkins and~tJ September 11, 1991 (Regular Day Meeting) (Page 54) 211 Agenda Item No. 14. Executive Session: Personnel. At 12:15 p.m., Mr. Bain moved that the Board go into Executive Session relative to Personnel to discuss specific performance of certain individuals, under Section 2.1-344-A1. Mrs. Humphris seconded the motion. Roll was called, and the motion carried with the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. ~,. Mt, Bowie called the meeting back to order at 2:00 p.m. Mr. Bain made the motion to adopt the following resolution certifying the executive session. .M~s~.Humphris seconded the motion. CERTIFICATION OF EXECUTIVKMEETING -'WHEREAS, the Atbema~rie~gounty Board of Supervisors has convened": an executive~meeting on this date pursuant to--an affirmative recorded vote and in accordance with the provisions~of TheVirginia Freedom of ~Information Act;~and WHEREAS, Section 2.1-344.1 of the Code of Virginiarequires certification by the Albemarle County Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE' IT RESOLVED that. ~the Albemarle County Boar~d ,of ~'~Supe~visors hereby certifies that, to.the best of~ each member!s knowledge, ~(,i)~,~nly~.public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meetihg.i%d~i~i '.~hi~i~ti'f~c~i~6h>~esolution applies, and (ii) only such public business matters as were identified in the motions: convening the 'executive meeting were heard; discussed or · ~considered. by the Albemarle County Board of Supervisors. AYES:~ Messrs. Bain, Bowerman, Bowie, Mrs. Humphris,~ Mr. Perkins and Mr. Way, - '- .. ' -~ NAYS: None~ ABSENT BI]RING M~KTING: None. - ABSTAIN DURING VOTE: None. Agenda Item No. 15~ Work Session.: Solid Waste Report~. ' The following memorandum dated September 5, 1991, was received from the CountY?Executive: ~"L~St~ July~the~o'ard~r~questeds~a..report~:o~a~:'number bf,Sblid~Wasee.2 issues,,specifica:lly, recycling: -~?<~W~at-does the County intend to do about recycling, i,e., paying part of the costs? =~,~]~What!iB~l~th'e~Ri~nna~,Sotid Waste Authority (RSWA) doing? - ,What! is RSWk's planned implementation? ~i~ii~;~,What ~Un~s':,~avaiiable in RSWA's education'~budget? The following information addresses these specific queStions and provides alternatives for your consideration. Background: The. State has mandated areduction in thesotid waste :st~t~am going into landfills of 10 percent by 1991, 15 percent by 1993 and 25 percent by 1995. Albemarle/Charlottesville recycling was at ~6~4~ per'cen~in i991 orc40'~6.77 tons~.~:~Fu-rther'.'r~educti:ons~meet:~he~ September 11, 1991 (Regular Day Meeting) (Page 55) 212 state mandate will take the form of some combination of the following waste reduction strategies: Source Reduction - Don't produce waste, purchase recycled products. Re-use - Buy items that can be re-used. Composting Both yard waste and food can be composted. Recycling - Collection, sorting, processing and marketing of certain waste items. While all these have an impact on reducing the waste stream, the recently completed Charlottesville-Albemarle Task Force Report and the Thomas Jefferson Planning District Solid Waste Management Plan indi- cates the wastestream is 60 percent inert materials such as concrete, rock, metals, white goods, stumps, logs, construction debris, tires, brush and asbestos. Of the remaining 40 percent that is domestic waste, 55 percent (22 percent of the total) is~collected from dumpsters and 45 percent (18 percent of the total) is household collection. The efforts of RSWA, the County, and the TJPDC target all these~areas but the~focus of the remainder of the report, will be on household collectionand recycling. Recycling: Any form of recycling is more-expensive than tandfilling the waste. A minimum net cost of recycling one ton of waste is $48 vs. a cost of $32 at the landfill. To meet the state mandate and extend'the life of the landfill requires.paying thedifference. Exceptfor atuminummarkets,~.recycling material does not,pay for itself. Developing a recycling program.that meetsminimum state mandates while minimizing the costs requires thatrecycling be viewed as a system of interrelated components: collection., processing, marketing and~-education. Maximum recycting is achieved when it~is mandated, collected comingled at Curbside and processed through a locatfacility, but it is~the most costly,~a minimum of $146/ton as outlined'in~'theTJPDC report. Likewise, regional, voluntary, unmanned drop-off centers are the least costly at $48/ton, but they produce the smallest percentage of recyclables and the highest cOntamination. Currentvoluntary drop~off centers alone will not meet the statemandate;.,however, mandatory, comingled curbside~collection will exceed themandate, but current local facilities cannot process the votume~generated~ Current Status: The following current~initiatives are.in operation or are planned'for operation within-the next, six months. - - RSWA has a studyproposal out to bid that will-examine the feasibility of a regional Materials Recovery System (MRS). The -~study should be completed, in the Spring of~199.2. County/RSWA isconducting a pilot'curbside, comingled~recycling collection.program that~will start in September and be completed in early 1992. - RSWA has assumed responsibility for the two drop-off centers previously operated by CAC3 and will be implementing changes in their operations to improve quality,~expand the types of materi- als and assess the viability of unmanned drop-off centers~. - ' RSWA continues-to operate the office, paper collection site. County'is funding the.pilot Crozet voluntary~ manned,.drop-off center program. RSWA wiltevaluate and~-make an assessment in early 1992,' ~ RSWA wilt,Continue to conduct hazardous waste colleetion days.' The next-collection istentatively snheduledfor~October/~7 ~ November. RSWA has a~proposat out to.market white goods;~ Goal is to'be cost neutral, or,minimize, recycling costs~ September 11, 1991 (Regular Day Meeting) (Page 56) 213 RSWA has developed a draft educational brochure for the curbside pilot program. Alternatives/Recommendations: Continue to work through RSWA to manage the recycling efforts of the County. This consolidates expertise, avoids redundance, supports regional management. Educate the public on the costs of recycling and that it is a County program managed through RSWA. Develop jointly withRSWA ashort range education program based on current initiatives but not a massive program until the mid- term and long-term recycling system is defined. A concerted effort~can, be initiatedafter the-resUlts .ofthe current pitot,-~ programs are-assessed and the MRS feasibility study is complete. This avoids continued redirection of public expectations. Consider expanding the current 1000 household voluntary curbside recycling pilot~programto all County households who. cho~setCo participate. A maximum participationof 20 percent~of'eligible householdswould be expected. If approved, the monthly costs to serve these 3000 households could increase from the previously approved$812 (revised to $1200),to~approxi~mately~$3200 for a $63/ton, cost,. A four-month pilot program could cost $12,820 versus the $4872 previously funded. If the program was approved for the fiscal,~year~ the,cost would,beapproximatety$28,800. This does not include the haulers collection costswhichmust-~be absorbed or passed on to their customer. Examinea' voluntary~ manned drop-off center similar to the~Crozet program that will visit four areasofthe County each'month. Estimated County costs for all four sites is $1040/month at $87/ton~ -A six'month program witl cost $6240. This program could be'targeted for.a January 1, 1992,.start~up. Initiate~an aggressive re-use/source reduction-programwithin the County government and School Division for the remainderof, this fiscal year. These programs will prove invaluable in answering, critical questions like:~With'an Urban/rural~dispersion, whatis',the best~mix of collec- tion/processing techniques? Will, this level'meetstate mandates? What is the, best short-termand tong-term,.recycling system? Should the private sector provide collection/processing through free market or should the Countycontract-through one or'more--vendors for,this service?" .. . Mr. TUcker said the'Rivanna?SotidWaste Authority is not moving as rapidly as'the County would like; In speaking for theAuthority, they are trying to provide-aregional'-approachso that-there is'.aunified'approach;~'and sometimes it does.not-move as quickly as desired,. Mr. Tucker thinks it is important thatthe'County work through the Authority, because he wants people to realize that'it is the Solid Waste Authority that is ultimately responsible for the-solid-waste management of,this community~ whether it is the-City or the County. 'He'said.that things'can...be improved or moved'more quickly, but it will take more initiatives on the County'S.part. He thinksit is important that County residents understand that the recycling,program.,isa County program. Mr. Tucker said he wanted the Board to consider expanding the-current 1000 household voluntary.curbside recycling pilot:program to all County households which choose to participate. He understands haulers are concerned about, joining thepilot program because of the~word, "pilot." Even though it isa pilot program, the purpose is to tearn from, the collection program-any problems, which could be solved~ before the-program, goes further.;.~.He believes that people will-participate; they~want to recycle, and the Countywill be expectedto~continue the program. He addedthatthe haulers are concerned~':~.~ September tl, 1991 (Regular Day Meeting) (Page 57) 214 that they don't have any assurance of that, and they are reluctant to put capital funds into the system if the County might not continue the program. Mr. Tucker does not feel that the County will get 3000 households immediately even if all County citizens are given the opportunity to participate in the recycling program. He noted that the County has close to 1000 households now using the pilot program, but the exact number is not known. Eventually it is hoped that 20 percent of County households will participate, but he does not believe that this will happen right away. This would at least make all of the haulers aware of what the County is doing as well as get the message out that this program is available and any hauler can take advantage of it. Mr. Tucker mentioned the voluntary, manned drop-off center that will visits four' areas of' the Countyeach month. He said that locations would be 6hosen in different growth areas where people could go once a month to this dropoff center, and someone would be there to pick up the recyclables. He said that there are~ a tot of~-questions left to beanswered~ but-any or all of them cOUtd be answered through these programs.~ He added that he-is~--focusing the Board's attention' on the household voluntary recycling because he thinks it could, prove to be very valuable to the County. - Mr.. Bowie said heunderstood Mr. Tucker to say that many, haulers_are not working with the recycling program~ Mr. Bowie indicated~ that~ there are no haulers in his neighborhood, because hauling requires that money.be spent. He asked if Mr. Tucker feels the truckers will get involved with the~program if the program is opened-up to the whole County, and if~the program is guaran- teed. Mr. Tucker replied, "yes." He said if the Board states its intent to continue the program, it will be open to all-haulers in January, that will give the, haulers-time,~to retrofit or to be prepared to participate. He added that,the other approaqh is to drop the pilot approach to just 1000-~.househo!~ and-open the program upto anybody who wants to participate~ }te'~said that he personally.does not think ~that the County will reach.'3000-households immedi-~ ately. He thinks ,tha,t it~ will be~-reached, however, over a-per'iocl~of'~,time. Mr~ Bowie wondered~ what would happen if the County did reach,the ,3000 participating households immediately. Mr. Tucker answered that the County wouldI have,to find funds-within-the budget~ to cover the costs, if'.that hap-~ pens.~ He said the staff does-not believe this will 'happen, but the budget--has more than enough funds to covet'what the Board'~haS approved~ for ~recycling, Mr. Bowerman, asked~ if the County institutes a certain program,, and.the City has a similar program, where specifically.will the recyclables go after they are collected. Mr. Tucker replied that now they are processed-'at Coin- er's Scrap Yard in Charlottesville~ He said that Coiner's is the only "mini~MRF" in this community~· ~e noted that Rivanna has a~ contrac~with Coiner' s to' take those reeyclabtes that are, collected through the- County's pilOt~ program at-the landfill~ Mrs. Bowerman asked if newspapers would also be taken to Coiner's. Tucker- respondeR thatnewsprint~'woutd, probably not, be co%lected there~ He said~that the pilot, program will,be collecting gl'ass~~ aluminum and plastics. I{e said that the dropoff centers ~will still be ,used for the newsprint, Mr. Bowerman asked what happens to the._newsprint.,I Mr. Tucker-answered that if the newsprint-is not recycled, it will be taken to the landfill. Mr. Bowerman asked where the newsprint will go if ~it, is taken to' the dropoff center. Mr. ~Tucker,~replied that he'will ask Peter ]'arsons, RecyCling Coordi- nator-for' RSWA, answer~ specific questions. Mr. -Bowerman stated that something is obviously-being done with the newsprint since the, cost per'ton is so much to recycle, · He added that the newspapers are being taken somewhere, and it seems, that the County is having to. pay someone to take care of them. Mr, Tucker answered that this, is part of the problem. He' said that the markets are not, necessarily in the area. He pointed out that the communities that have these markets are doing a lot~~ better because they don't have the transportation ,costs. He~noted that if there are contaminants' included with the recyclabtes, then~these'markets turn down the~ materials, and they have to be hauled back to Albemarle County. Mr. Peter Parsons said that when newspapers are taken to recycling centers ~in- Charlottesville, they' are-picked ~up~'by a company which is .located September 11, 1991 (Regular Day Meeting) (Page 58) 215 north of Lynchburg. He added that the newspapers will be taken to a mill and then turned into tube stock, which is a term for low grade paper. He said that the newsprint will not be made into new newspapers because the quality of the paper is low. He went on to say that it is hoped the quality of newspa- pers will be raised soon, and can be sold to a firm located in Culpeper as opposed to paying someone to come and get them and turn the paper into hydro-mulch. He noted that roadside embankments that are green in color have been hydro-mulched and this is often how old newspapers are used. Mr. Bowerman asked what has to be done to the newsprint when someone is paid to take it away instead of sending it to Culpeper. Mr. Parsons answered that the difference is that Workshop V will be contracted because it is Currently doing.the-janitorial~work at'the centers. He said that Workshop V participants will also be asked to pick out the contaminants from the paper. - ',Mr. Bowerman~asked what is'considered-tobe contaminants~~ Mr. Parsons'~ replied~that'contaminants are'such things as plastic bags, plastic ties, brown paper, bags and glossypages. He said~that, the reason newspaper was not included for the Countypilot program-is because.Mr. Coiner approached-the" County~and RSWA and said that he,would be willing to accept certain, things in a comingted.bag recycling program. He added that,Mr. Coinerdoes notdeal with~paper'.and has not for a number of years,~because the-market fluctuates so much.-..',He.'went on to say that right now newspaper.markets are glutted as nearly all paper grades are. He indicated that even at the office of the paper recycling center,, there has been a sharp decline in the revenue paidfor aomputer, paper which was similarto the situation-with aluminum cans six ~ months ago, -- -Mrs.'Bowie asked if theCounty got~more paper, would-there be some'usefor the paper. Mr. Parsons answered that when he says the market is glutted, he i.s referring tothe'low marketprice~'but the product, can still be mOved~ ~He said the impact on the programif newspaper.is included is hard'to say, He-- added that the staff would have-tO_examine thatsituation before he would be able to indicate a price. '- Mr. Bowie asked'if everything goes to.Coiner's except for paper~ ~.Mr,. Parsons~-answered that Mr~ Bowie-is correct. Mr~ Bowie~ asked.if the recycl~. abtes are actually taken to. Coiner's. Mr,'Parsons responded that it~is intended that therebe an area at the landfill to place a~roll-off container to transfer'whenever~it is full. Mr. Bowie then. wondered why paper cannot be included'whether Mr.~ Coiner will take it or not~.· Heaskedwhy~the paper could not, be put-aside so that the Authority could send it~somewhere, Mr~ Parsons repliedthat thiscould.be done.. Mr~ Bowie stated.that the-point is to get it. out-of-thelandfill and get it re~sed~Mr. Parsons ~answered that~the other-~side ofthis-'issne isthat the ~haulers would have'to keepthese two materials separatebeeause glass and~ paper should not be mixed, especially~because.the-County's~processor.does not wantthem.mixed. He added, too, that the quality of the newsprint goes down when there is-broken glass in it. He noted that Mr. Bowie's suggestion'is possible, however, it will'add to theexpense~of theproject~ He pointed out that'the City of Charlottesville beganits program~without, inctudingpaper~ 'but now, it~is being expanded-, and in November, newspaper will. be included. He said that at this point it is debatable whether or.not'it would be wise'.for theCountyto inctudenewspapers in'the program'~ He,also pointedout-~the, low market valueof newspaper.. ~ Mrs. Humphris inquired if there are plans to add plastics and cans, other thanaluminum, to the two collectioncenters. Mr. Parsons answered that there is a great desire to. add plastics'and metal cans'to.the.two collection cen~~ ters. He said that this~is-probablythe most commonly asked question of '~.' everybodYwho isdealing~with the public relating to recycling. Headded that he would like to have a.bin for the most common types of plasties~at teast'~at McIntire~Road. He can*'t-say that there aredefinite plans, but he hopes~to see it done sometime this~winter. Mrs. Humphrisagain inquired about taking metal cans, not aluminum,~?to the collection centersi~ Mr. Parsons replied that mctel'cans can be accepted without~a great added:~expense. He.went on-to'saythat if plastics are~recy- cted,, a substantial amount will. have to be~paid. He said that~tin can be September 11, 1991 (Regular Day Meeting) (Page 59) 216 mixed in with thealuminum cans. A lot of aluminum cans are bi-metal cans with steel sides and aluminum tops. He explained that these are pulled off by a conveyor belt that goes under a magnet at Mr. Coiner's operation. He pointed out that Mr. Coiner sends all of the cans through the same operation, anyway, so Mr. Coiner has informed Mr. Parsons that the cans can be mixed. He said that at some point, a sign will be erected saying that this can be done. Now, however, attention is being focused on other things at the centers, and he feels that it would be better not to start everything at once and be inundated with tin cans. Mr. Bowie stated that if plastics and non-aluminum cans were taken out of his trash, he would have no trash at all, and he has figured out a way to use everything except those two things. He then asked if anyone takes paper to the Tenth Street Collection center where junk mail, envelopes, etc. can be taken. According to Mr. Bowie, one or two people in the room take paper to'the-~ Tenth Street-collection center. Mr. Bowie commented that the. center is only open on Wednesday~mornings from 8:00 a~m. to 1:00 p.m, which makes ir'hard for a. working person,to get there. He said that he takes alt of his junk mail there-on Board days. He addedthat he' never sees anyone else.there, except, for the people who work there. He pointed out that th~campaign'office recycles all paper. Mr. Parsons stated that there--is quite a bit-~of volume goingthrough the Tenth Street collection center. He said that it is too small, so starting next month the collection center will be at McIntire Road. He added that thelocation mightseem a little.constrained, butthere~witt~be'-' a trailer there~ Instead of having, a warehouse separatefrOm the trailer, there witi be a mobite warehouse,~and boxes will. be~opened up in the~trailer. He~went-.on~to say that the Tenth Street collection center-will also be~open two days a week, although the hours will remain the same. Mrs,, Humphris asked if the McIntire Road'cotlectioneenter will takejunk mail. Mr. Parsonsanswered that most things termedjunk mail would fit into the office papermix. Mr, Bowie said thatwindow envelope:scoutd~.also-be'~ taken~to the collection center. Mr. Bowerman.stated'.that junkmail doesn't even~ have to be opened,.and he pointed out that'it can be recycled. ~- .... Mr, Bain commented that he'had'diStributedan outlineonrecycling,to-the Board members this morning. He said that a lotof work has been done since the Staff started working onthis project two months ago. Re added~therei~has been Ongoing work with the RSWA, meetings with haulers, ~nd the publishing of educationalbrochures~'~ He thinks that a couple of things'need'to be~d-, . Tucker s memorandum~relat- dressed~ Hecalled attention toPage Three of Mr~ ' lng to expenditures for'voluntary curbside,recycling~and~said thatthe~figure does,not include the hauler's collection costs. He asked how this problem can be addressed. He wondered how, much people are willing to pay directly to have their~recyclables picked up. He wonderedlif the program is,important~enougk-~ to,the County to directly or'indirectlysubsidize some of theseexpenses to encourage~people to recycle.- He askedif subsidizing is'not done~ will the program ,survive. He noted that theseare some~of the questions that Tucker has indicated will, be addressed in the-voluntary, program,~and they,are also addressed in the outline. He asked what the Countywill ultimately consider doing'to make the program.work. Hewondered wh~twilt,happen if'-'the,' program gets to a certain point, and people decide that.they will not pay any more.money.. He thinks'that it is critical to get these answers, but he does not think that will.happen at~today,'s meeting. RWSA is the authority,~ but' the Board needs to deal'with'the people in the Gounty who are going topartici- Pate. He commented that~the-County needs to' show that ir'can meet~-~the State's requirements. ' Mr~ Bain then-called attention to the next-paragraph on'Page~Three'ofMr~ ! Tucker~s memorandum relating to the voluntary, manned drop-offal,center program with~a January:l,-~1992, start~up date. He'wondered if this~program should,be implemented.~bef~re theeducational'brochures~aredistributed so that people understand~what can be-brought to the centers, Hementioned~the~Crozet drop~off center and'said that the people do'not Understand exactly~what ~an~be brought there, and.when people are told that they have to take certain materi- als back home, they get offended. Hebelieves that the 'educational aspects~ September 11, 1991 (Regular Day Meeting) (Page 60) 217 are critical before the program begins. Mr. Tucker replied that it is the staff's intention to provide a strong educational effort before the drop-off centers are started. Mr. Bain then commented that Mr. Tucker had indicated that some of the - figures which he used on Page Two of his memo came from the TJPDC report. Mr. Bain explained that these figures came from a compilation of costs, and are not true figures. He said that Mr. Tucker is suggesting that the Board rely on the cost of $48 per ton for the unmanned drop-off centers and the cost of $146 per ton for collection at curbsides with local processing. Mr. Bain believes that there will be a lot more information available after the MRF study is concluded as far as which system the County should consider. -.~'~-~-Mr, Bain noted that everybody sig~ed a letter last week at the Thomas Jefferson Planning District Commission meeting that was sent to businesses in thiscommunity requesting information from themas tohow much they are'now recycling, such as, cardboard,-etc.., and what is not going to,the tandfitk He .thinks this might~help the County meet State requirements as far as the percentages of what is being recycled. He believes that after the MRF study is completed, the County should decide~what itneeds to do regarding the, whole solid.,waste~situation. Hesaid that one thing that~"iseXtremely important 'is the~waste~to,energy program. He added that whichever program-is chosen for recycling-will be very~important, but he thinks that the ultimate question which needs to be answered is whether the County should cOntinue with land- filts'~or should the County look'to a waste-to-energy:scenario. He said-that when~the MRF studyis released, it will be followedup with the reconm%ended costs.~ He recalled that two and one-half yearsago the first recycling committee released figures which indicated that if the County should build a waste-to'energy facility, it could cost $40.0-.million. Hesaid that it doesn't seem as though itis so expensive when it.is comparedto the closure off'all, of the Keene landfill andre part of the current .landfill at a cost of $13.5 million. Mr; Perkins .remarked that, it seems as though theState is not helping-or cooperating~ even though it is putting out themandates. .He. thinks~ the'State of>Virginia'.has the~.opportunityto do somethings<because there's'area number~ of' people-who are requesting permits~for power generation plants He believes that-the State could inform people applying for permits for' these plants-that theywili~have to recycle the solid'waste ~and turn BTUs into electricity?'He added that~it~would~be~'feasible'.to~bale the~materials andtruck it-100~to t50 miles.-' He stated that.coat is being-hauled~300'or 400 miles, and oil isbeing hauled half-the way aroundthe:world, and he';noted, that.the Stare'also-has its own facilities which need to be heated~ etc.~ He said that the-State is putting out the mandates, but it is not doing anything to,help the localities. He. added that it~would be awonderful opportunity during thepermitting process for~the State-to takethis matter into consideration.~ He"went:onto say khat the-plants could burn tons of trash thatwould involve a lot of BTUs. Mr, Bowie, called attention to the front page of'Mr~ Tucker's'memo,under theheading, "Background." He wondered if the t0,677tons werereeycled~from the recycling centers and the City's program~ Mr. Tucker agreed that thisis correct. - - '-~ ~ : . Mr-~:Bowie then-noted thatCharlottesvitle~s 'and Albemarle's recycling was at 16'.4 percent, and the State's mandate for recycling is 15 percent by'199~v He said that the. State mandate has been met; Mri-Bowie then wondered=if ..... refrigerators, etc., arc-included in the 10 percent:~figure.depicting~the::solid waste-:stream going'intolandfills. Mr. Tucker answered-thatwhite'goods are included in the I0 percent figure, but'theyhavenot yet beenrecycled,~ They wilt-.be recycled eventually. ~, Mr. Bowie commented that it appears to:him.thatthe County haS'already exceeded the State mandate for 1993, and with a 50 percent increase even the 25-percent:mandatecouldbe reached;.Hethinks~that white goods and.newspa- pers might2be~ the answer. He-added that speaking strictly about .State_-man~~ datesversus~costs, if nothing else is recycled3 the County-has met all'State mandates and lowered the'costs. Mr, Tucker agreed. He went on to say that getting the figures of what else is being recycled in this community is very importanti~.-:.He said that. he has no figures ofwhat private'people;-such as 218 September 11, 1991 (Regular Day Meeting) (Page 61) Giant Food Stores are doing, or what BFI may be doing with cardboard. He added that this other recycling will certainly help reach the 25 percent recycling goal. Mr. Bowie remarked that there are two issues. He said that the law mandates 25 percent recycling no matter what it costs. He feels that anything else that the Board chooses to do with tax dollars is purely voluntary, because the State mandate has been met. Mr. Perkins commented that he thinks something is being overlooked. If the Board is just looking to meet the State mandate, that is one thing. He recalled Mr. Bain's remarks about the costs of closing out existing landfills and~ creating new~oneS,~ etc;,.~and he saiR that this will cost a lot of money. He stated that these things should be considered when the Board starts consid- ering reuse, recycling and waste-to-energy, etc. Mrs. Humphris said-she believes this Board is responsible for, waste reduction beyond State mandates for the good of the County and its citizens. She noted that there is very little control over source reduction and reuse. She said that this .cannot be mandated, and it will take'seVeral more genera- tions of education to-accomplish anything meaningful. She added that maybe~ ~. composting could be mandated, and should be getting more attention. She said that recycling is marvelous, but~ it has its limitations in cost and materials. It seems to her that if the County is going to approach this whole problem of solid waste intelligently, the County should be looking at all ~the.options~ and nothing' should be left out.- She thinks that what Mr. Bain and-Mr. Perkins have discussed at this' meeting is just good common sense. She ~said that' all of' the~informatiOn needs to bel available to ~the Board about the latest tech~ nology so that intelligent decisions and comparisons can be made. She re-.~ called Mr. Perkins' comments about permits continually being issued by the State for power generators. She said that~ this makes good sense because material is being wasted on one hand but ways are being provided to use oil and gas on the other. She thinks that the best use is not being made of~the natural resources and that is one responsibility of this Board. Mr, Bain stated that the immediate question for which Mr-. Tucker needs an answer relates to the.current 1000 households that are.voluntarily recycling and .whether or not the' Board wants to go beyond that' number at this time-. ~'Mr. Tucker agreed that the staff should be given, som~ directions. :He said that the Board~ members might feel .as though- they .don' t have enough information ~ but sometimes a .chance has to be taken. ~He reiterated that if some assurances could be given that this program will move forward and 'the Board supports the effort, it would be helpful to the private haulers. 'Mrs~ Humphris asked how the current 1000 voluntary households were achieved. Mr. Tucker answered that the pilot program was ~opened to those haulers who were. interested in participating. He noted that there' are three or four haulers participating currently. The goal of having 1000 households has not been met because the haulers indicate how-many~ households they will have participating in the program. If the haulers can have some assurance that the program.is available to. everybody~ he feels there will bela different response-~ ....... Mr~ Bowie said there'is a joint meeting with the School Board.scheduled in approximately 15 minutes.. However, there.'are people present who came answers;-- He asked if, anyone wanted to make~ comments. · ,~ Mr. Randy Layman-' remarked that ,he'would like- to make comments involving the $48 and' $146 costs for recycling. He told Board members that the City is spending $380 a 'ton for 'each ton collected, and the City bought a shuttle last month that was $334;75~per.ton collected. He said that these, are' teat .num- bers~, and the City'contracted its programs privately to haulers; He explained that the' amount that the City is spending will save the City $30,000.,in landfill costs, which is seven percent of what the program-is actually costing the City~ . ~,-, 'Mr, Bowerman asked Mr. Layman to explain what he just told the Board. Mr. Layman explained that the City will save $30,000 in landfill tipping fees for one year. Mr. Bowermanwondered if if~the City was saving this $30~000 by paying $380 a, ton~ for' recyclings. Mr. Layman answered affirmatively. Mr; September 11, 1991 (Regular Day Meeting) (Page 62) 219 Bowie stated that 93 percent of the City's costs will be underwritten from some other costs. Mr. Layman agreed and said that there is only a seven percent actual savings. Mr. Bowie asked if Mr. Layman thinks that the $146 figure in the County information is not accurate. Mr. Layman agreed that the figure of $146 is not accurate. He said that the figures he quoted from the City are the actual figures that came out of a City report. He explained that $334.75 is 1400 households times $2.75 times the 11 1/2 tons of materials that the City gave Lake Monticello last month. Mr. Bowie wondered about the County's estimate of $146 per ton for recycling. Mr. Layman~ answered ~that it is not a good estimate. He said that thelL$48~might be a good estimate, but it might not include the total costs of operating the program; it may be only the hauling costs. He thinks this prog-ram will cost much more'money. He said-the amount of money thatis being funded in them Crozet program is"not paying 100~percent. of the costs to. run that program~ Hesaid,'that Mr. Perkins can verify that in Crozet there was a lot of volunteer help and three volunteer trucks, in addition to the truckers being~'paid.· He mentioned that'mnother volunteer vehicle was' also used, as well:~as manpower~. He-said~thel County is still'achieving a lot of tonnage~ as- far~ as the amount of money that is being spent' ¢omparedto other programs. The problem is that there is no idea how much equipment is needed on.any~given date~ H~ said that the participation~rate will have-to be worked out as the program continues~ He started with approximately 24 cubic-yards of capacity and over the lasttwo-'-months it~has-risen, to 40 cubic yardS, soincreases have to bemade-- as-~th~Pnblic interest increases. ~As a hauler in-the pilot~program, Mr. LaYman said-he was allotted~t00 homes but not the entire customer-base. He does not~haVe a commitment from 100 people at this'timebecause full agree~ ments have. not been.reached as to how the.haulerswill be paid. Re. notedthat some haulershave trie~_-to offer these~programs free, but--trucks cannot be~run and collections cannot be made free.-~ He said it might be done for a short time. to try to build~business,~but there is~a..cost involved~. -~He~remarke&that the'City's~-,latest bid was$2..35perresidentialunit, andthat cost-was~based on?the fact-~that~the City,was hoping itwoutd only have a 25 percent'set-out rate~ whichgives the City approximately $10 per~unit, forthe cost of collec~~ tion. He said that the rate at Lake Monticello was $2.75, but. the.actual figures are $5.09 per.unit, and is actually what the haulers were paid last month for each unit collected at curbside. He went on to say that the hauler lost $275 tast month at Lake Monticelloat $2.75-a Unit,~based~on a 54 percent set-out, rate and~tt~ 1/2 tons. ' ~Mr'. Bain asked, from-the haulers perspectivle, what..thecosts should be relative~ to curbside recycling.~ Mr.~Layman~answered thatalot of~thehaulers andhomeowners feel that~the cost for curbsiderecycling should be paidfrom- general~revenues~ 'He'said that-approximately~ 20~percent of his customer-base will pay.thefull cost of running~a recycling program. Headdedthatthe other~80 percent witl=.not-~. He noted~that out of~his'~customer base invo'tved~in a~curbside prog~am,~hehasa ~6 percent participation rate~ with'an approxi~ mate~54 percentset-out~rate~ H~ said that~the program was.offered~free.so that he,'and the customer base couldlearn, and other'haulers~inthe County Could see what was-happening withthe~program. He~-wenton to say that he was collecting in a comingled fashion where he wasonly making one trip to the home~ He said that this was the most cost-effective waybecause hehad~tried a~ curb sorting plan and making an~extra tripto the home. Hefound that co-collectiOn was the cheapest method for him, especially in the rural areas. He pointed out that this may not be the case in a subdivision situation that is close to the City, and it~might be advantageous to run the second,vehicle, especially if there isa-contract with a targenumber of people. · - Mr~Bowerman asked what. Mr. Layman means~When~he mentions a 54 percent~ set~outrate. Mr.:~Layman answeredthat 54 percent of the customers had Something~ou~ at ~'he curbside~for collection. .~ Mr'.~Bow~rman.then. wondered.~if, when Mr~ Layman~ mentions comingling, there are two separate places~on his truck for different~materials. Mr~-Layman~ ansWered~that, this is~correct. 'Hewent on ~o say-that comingled means that~ 220 September 11, 1991 (Regular Day Meeting) I (Page 63) everything is all mixed in one bag and co-collection means that he has two bins in his truck. Mr. Bowerman next inquired if Mr. Layman is running a co-collection program. Mr. Layman answered that his program is a co-collection and comingled program. Mrs. Humphris asked if general tax revenues were used to fund this program, what would be the incentive to reduce the amount of waste. Mr. Layman does .not feel there is a way to provide an incentive. He said there was a 60 percent increase in fees charged to homeowners the first of February just to pay the landfill fee. He remarked that, with the economy the way it is, a lot of the-homeowners could.not pay it. Mrs. Humphris wondered if this would encourage homeowners to reduce the amountof~ waste that-they create. Mr~ Layman responded thathomeowners are not given the choice when they go to the market to buy products, and industry has not given people a choice either. He said that industry is not responsi- ble for the disposal~of what it produces. He also statedthat' industry'has madeit hard to run a recycling program because nearly every product that is bought has'the recycling symbol stamped on it, but the recycling market is hard to find. It is hard to explain to homeowners that just because the recycling symbol is on~a product a market for it cannot be found. He com- mented thata lot of products currently being collected, such~as junk~mail, are probably being used as fuel products at the paper mill and are-probably not reproduced into new products. He noted that-.the tires thatare being recycled at the Ivy Landfill will be put into a new'fuel product, and will go into a waste-to-energy plant somewhere.else, but the County is paying $90 a ton to do this. - Mr. Bowerman-asked why the State charges 50 cents-'a tire, and it costs $3.00~more at some other places. Mr. Layman answered' that a tire will cost $1~50 at'the'landfill~ and the dealer is probably~getting $1.50 to'take the tire to the landfill. Mr. Bowerman~asked where the 50 cents is going that is collected by the'State, but Mr. Layman said'he d.id.~not know-. Mr. Bowie commented'~that.unless the joint meeting is-started late, this meeting~witt have to come to an end. Mr.~Bain saidhewould like to continue thisdiscussion if'~possible~.~'~Mr. Layman-stated that'the'BTU value of garbage is 55 percent~of'coat,~ but the marketsfor these'~materials are diminishing. Hesaid that'thepricefor glass was $75 per.ton three years ago, and now it is nothing. He said that glass can'tbe shipped anymore to Taiwan, but instead it has to be shipped to North Carolina, Georgia, etc. He went on to say that the paper market is beginning to fill up again. He,explained that there was a time.when paper~could be~ shipped overseas, but now there are no overseas containers andno overseas markets. He added that Seattle, Washington., just dumped.100,000 tons of paper that had atreadybeen processed~ baled and stored, because they couldn't~find containers~to put-it in to ship it overseas.''~ He'would like to think that recycling can be done, but there has to be a market and the ability to repro- duce another product from it. He said there isno longer a.market contract· where':ahauler will'be assured'that his product will be taken. He noted that several of'the larger waste management companies have managed to purchase contracts~and they'still have.marketsfor therecyclables~ Headdedthat it is. toughon independentbusinessmen to'trytorun a-recycling, programwhen somebody else already has control of the market~. Mr. Bowie called attention to Page Four of Mr. Bain's handout where~i~ ,, states that The most common mistake made in evaluating the benefits of a MRF is to look at processing cost alone'. The r~al savings .asSociated with a,.MRF are onthe collection end, by far the largest cost~ component~of recycling." He asked if "collection end" refers to the hau~ler. Mr. Layman answered, ~ "absolutely." ~: ~ Mr. Bowie wondered if~, the County had a MRF system, would all of-the ~ County's collectors- lower their prices. Mr~ Layman replied, "no~" . He said that.-the~method of collection-is involved.~-~He explained that inthe City- everything is being collected at~ curbside and sorted. ~:~ September 11, 1991 (Regular Day Meeting) (Page 64) 221 Mr. Bowie stated that he wanted to talk only about the County. Mr. Layman remarked that a lot of places have curbside sorting, such as Lake Monticello. He said that a bag comingled system is five times faster, and there does not have to be a $70,000 recycling truck with bins in it to have that sort of program. He added that a small hauler could have a used pick-up - truck or he could co-collect. He went on to say that it could be collected for a whole lot less money per ton. He mentioned the City's costs and Lake Monticello's costs, again. Mr. Bowie again asked Mr. Layman to just refer to the County. He asked if there was a MRF system in place if there would be a savings for the collec- tors in the County. Mr. Layman agreed that it would be a savings for the collectors in the C0Unty.~Hesaid~that he has figures at home which he will sen~-to~Mr. Bowie. Mr. Bowie nextwondered if.it-would invotveasavingsforthe-homeowners. Mr, Layman answered, "yes.". ~He went on to~say~thatwith processing there is onlya~secondary~market~ He saidthat'withprocessing and a~MRFsystemother markets can be used. - Mr. Bowie stated that this is~definitely a poticy~matter. He said the Board may wish to say'that nothing will be put into'the ground, but the Board has to be willing.to pay the cost. He said the other end of the spectrum involves the 25 percent mandate. He remarked that the more he hears, the more he is convinced that there will not be voluntaryparticipation. He said'that he recycles~becaUse hewants to do it, and he is~not being paid to doit. He· added that-.if people do not want to do it, it will not'work-unless it is- mandated~and paid~f6r~by the-County~ He reiterated that the County-will,meet the~25~percent mandate with not much more effort, but he wondered what would be done with the other materials. He also wondered if a lot of money would be paid for the materials-to-be sorted, when nobody.wants them anyway. Heasked if-the County~will'pay~more moneyto have the materials~hauled~off-. -It~has~a lot-to d°, with how.trash is-pickedup, He addedthatthe County does not'..have to worry about the'mandate because it is so close to meeting the 25 percent. He said that if the Board wants to go beyond that percentage, it will take a lot of effort-, a'tot..of moneyand a~'-lot of inconvenience which is-a, poticy~ decision. .It-was not'until, he got Mr. Tucker's memo that~he began to under- stand what'was happen%ng. He added that the County is,discussing MRFs~ incinerators and waste-to-energy and the mandate is being met. He wondered,-if millions must bespent to go beyond the mandate; if the County goes beyond?~the mandate., will the County eliminate trash or will the Countyjust go fr0m,25~,to 30percent cOllections? Hesaid that"-he needsthe answers to'these questions before'he.votes on'whether-the. Countywill go-'further.-with therecycling program. ~ .... Mr. Bain stated, that long-term costs should be--considered such as~the~-~ cost,',of'a new landfill,,,etc. He asked if a waste~to-energy ptantwas in place in five~years~ if, thatwouldbe~enough time so:,that~a new landfillwould'not~- haveto beconsidered'andthe current one thencoutd operate for another:25 or B0 years~and all other costs could be delayed. - Mr~Bowie feels theBoard has only gotten half ~of'~the'needed'information so'far. -He, has a lot of figures,, but~he does notknow what they mean. If the County meets the 25 percent mandate, what ~witlhappen with~the landfill'-and ~: the future'costs and operations? He also wonders what-will-happen' if-~the~-~ County goes to a'-40 percent program andwhat?the cost of'that program would'-' These~are the types of thingS that' this Board.needs to consider before making a~'~decision~''He said that the numbers are meaningless because there isnothing to'qompare them with. Mr. Bain stated that a lot more detail was in-the report that was given the~Board two years ago. -The TJPDC'has -iissued.another report~that has~some~?,' comparisons listed, ~-Mr.'Tucker remarked ' that the'~Countys first concernis~-to meet the 25 percent mandate~- He is confident',thatthe~percentage Witl~.bemet~ but he does~not think that anybody can say for sure that it will be met. He said that the. things listed, in his memorandum are ways that can help'meet the mandate. He added that-beyond that point, perhapstheCounty~should-be'~- looking at other.areas such-as?waste-to-energyplants. September 11, 1991 (Regular Day Meeting) (Page 65) 222 Mr. Bowie commented that if the Board is interested in going beyond the 25 percent mandate, he wants to see how this will be accomplished and what the benefits will be. He does not want to pay a lot of money for something that will not make any difference. Mr. Bain asked what the staff thinks should be done about hauling and collection costs if the voluntary curbside program gets started. He asked if this is something that needs to be addressed at this time. Mr. Tucker replied that if hauling and collection costs need to be considered in the immediate pilot program, the whole thing will have to be reworked. The pilot program which has been approved will go forward unless the Board wants to make a change in it. If the Board wants to make a change, he needs to know today. Mr. Bain asked if the pilot program wilt go forward without the subsidy. Mr. Tucker responded that the haulers have indicated that they will partici- pate, so he is convinced that the programwill go,forward withou~ the subsidy. - Mr'. Layman said when the haulers were asked to volunteer their~services for the pilot program, the haulers agreed to talk about it. He said that so far there has been very little direct conversation as to how the program will work. He added ~hat the haulershave asked if they wilt be reimbursed or. if they will'have to go to the customer base. ~He went on'to say that haulers have never been told yes or~no~either~directly orindirectly. Mr. Bowie asked Mr~ Tucker to get'~.back to theBoard with the-~answers,to the'Board members' questions. Mr. Bowie also wanted toknoWif the County will reach the 25 percent mandate if nothing else is done., other thanthe recycling of white goods and newsprint. Mr. Bain said that until information is received~from TJPDC concerning thetonnage with~private businesses, it will be hardto get a firm percentage. Mr. Bowie agreed that this is what the Board needs to know. He said that after that point, a choice can be made as t° how muchmoney will be spent~,~ Mr. Bain stated that he wants the program to go forward. He thinks that~the Curbside pilot program is important. Mr. Bowerman commented that he thought some of the haulers had~indicated that they can't afford to participate. He~said this is why it is important~to get others involved with the program. Mr. Tucker agreed~ He said that haulers are-not equipped to do the job, and theyare'not going to want-to expend theirmoney if they don't know that the County will go beyondDecember with this program. Mr. Bowie statedthat based on the information that Mr. Tucker has given the Board, he is willingto support expanding thepilotprogram'to 3000 households~to get~atesting. He added that'~if moremoney isinvolvedthan. that, he will not support it. Mr~ Tucker~again told Board members that'the $812 figure does not~includecollection costs. Mr. Bain commented that he had been concerned aboUt the collection,'costs during all of the discussions, and he had hoped to get an answer to that question. Mrs. Bowie~stated that the haulers wilt. have~'to gototheir~custom~ ers, andthe,whole program~will depend on.whetheror not the customers,will participate~ Mr. Bain'~remarked-that it has~beenindicated that 20 percent of the customers are willing to pay, and~if this is enough money, then the programwill go forward. Mrs. Humphris feels the Board needs a clear analysis of all of the options and costs so that this Board can decide what its goal is~ ~ Mr. Bowerman saidthat he'does not think'the'Board can make a decision if the Board-only deals with the subject~-onceamonth. Mrs. Humphris agreed. Mr. Tucker commented that the staff-simply does not have information on a lot of the things that have been discussedat this meeting. Mrs. Bowie said this alt started.with the County,trying~to meet aState mandate, andthe,~County is/alreadY'meeting it, i.Hethinks the Board'witl~need to have~informati0n~relative to the benefit, in the form of dollars,"for.~ ~nything that goes'beyond'the, mandate. ~ 223 September 11, 1991 (Regular Day Meeting) (Page 66) Mr. Bain and Mr. Bowie agreed that they believe it is the consensus of the Board to go ahead with the 3000 household pilot program. Mr. Bowie stated that beyond the costs listed in Mr. Tucker's memo, the matter will have to be brought back to the Board. Mr. Bowerman asked Mr. Bowie if he means that the matter would have to be brought back to the Board, if collection costs are underwritten. Mr. Bowie said that this is what he means, and he is agreeing only to the budgeted figures. Mr. Tucker asked if the Board wants to know the collection costs before the collection system moves forward. Mr. Bain answered that he only wants to know if it will work, and if there are enough participants for a four-month period. Mr. Bowie reiterated that if this can be done within the amount, budgeted~ then-he is willing to. go ahead with the program. Mr. Bowerman asked Mr. Tucker if he can have a report for the Board next Wednesday~,- Mr. Tucker answered~that~ the staff, witl'~doits best to get¥~the,~ information~ to the~B0ard on that day. Mr. Bowie clarified Mr. Bowerman's request by. saying that-Mr. Tucker needs to bring back~ information onlyon--the hauler collection costswith regard to the pilot program. He said that it will take some time to get the remainder of the information. Mr. Bowerman remarked that if~the- Boardneeds to make additional deci- sionsbasedon factsthat Mr. Tucker doesn't currently have about the pilot program, then information needs to. be given to the Board as quickly~as possi- bly. Mr. Bowie agreed. Mr. Bain stated~that he would.like to think that the questions dealing wit~hauter collection costs~ could be~answered with'thehelp of RSWA, the staff and the bmulers. He thinks the haulers who want to participate in the pilot program'witl beparticipating bynext week.~ Agenda ItemNo. 16. Joint~Meeting with the SchoolBoard, Room'5~6, Mr~Bowie announced that he did not need to call the'meeting to order, because the Board of Supervisors was still in session. He notedthe many media peoplewho'were presentfor thejoint~meeting. He'apotogized~because the.supervisors were tare andexplained that theywere discussing the solid waste program. Healso told. the School Board that there, weretwo supervisors who had-to-be at another meeting at 5:00 p.m. on official Board business. At 3~16 p.m., Mr~Ctiff Haury, Chairman of:the.School'Board called'.the SchoolBoard~to order. ~School Board~memb~rs~present were: Messrs~ William Finley, Cliff Haury, CharlesMartin, Mrs. PatriciaMoore~, Mrs. KarenPowell, Mr. Roger Ward and~Mrs~.Sharon Wood. Membersfrom theschool administration~ were Dr.. Robert Paskel, Dr. John English and Dr. Carote Hastings. Agenda Item No. 16a. Murray High School, Discussion of. Mr. Bowie said thattheSupervisors had'receiVed some information on Murray High'School. He~'added thatthe question presented to him regarding MurrayHigh School was who' isevaluating the.program, and howls itbeing done. Mr. Haury asked Dr. English to respond to Mr. Bowie's question. Mr. Haurywent on to say that theevaluation of Murray~HighSchool witl be done by anoutside group.~ He.added that~thereis a brief'~statement relating t0 this matterin the pamphlet that was distributed to Supervisors~ Dr. English distributeda handout~'andsaid the~evaluation of Murray High School will consider nine results of the school. He remarked that most of these results have been tracked for three years, and thenine basic criteria. to beconsidered, are academic learning, student grades, student attendance, problem-solving skills of students, standards of learning, communication skills~ decision-making skills, entrance into the work force or continuation Of the ' students education.and specific, responsibilities. He.added that~the central office staff will'be working with four of these criteria, and the Department of Psychology, Community Research Group, atthe University of Virginia will be tracking the other indicators. He said that the indicators September 11, 1991 (Regular Day Meeting) (Page 67) 224 that the Department of Psychology is considering are student grades, student attendance, problem-solving skills, and decision-making skills, and for the last three years the matter of whether the graduates are employed when they leave Murray High School or whether they continue their education. He added that data for the last three years indicates that each student who has re- - ceived a high school diploma from Murray~High School has either been fully employed or gone on to higher education at the community college level or at the regular college level. He noted that some students have been tracked for two years to see if they remained employed or in school. At this point, all of the graduates can be tracked into those areas. He went on to say that the most recent graduates will be tracked this fall. He then pointed out the seven goals on the second page of the handout that have been set up for Murray High School by the principaLof Murray and the central office support person- nel-. He discussed each goal and strategy separately. - '~ Next, Dr~ English discussed PageThree of' the'handout, which is a'two year followup of graduatesand indicates where the graduates went'tofwork, whether-they continued-to work there or whether the graduates went into a- higher education situation~ He said that-this'informationwould be updated this fall. '.Page Four'of the handout'describedthe~inactivestudentlist.for Murray HighSchoot for~the-school year 1990,91. Dr. English-noted, that there are~22 students listed on this page, and!he, went over the reasons listedfor the students, whodropped outofMurrayHigh School~ - Mr~ Bowie called-attention to the fact-'that 22~ students were shown~ onthe MurrayHigh SchOol Graduate Follow~up list, and 22. studentswere also shown on theinactive student list. He said'that this is confusing. Dr. English-answered that the first 22'students shown on the Graduate Follow-up list were seniors, and the Inactive Student List involves all of the students in the school. He went on'to say,that-on Page Five costs-were consideredto educate,students at Murray High School compared to'Albemarle High'School and Western Albemarle High School, an~,he discussed thesecosts. Page'Five of the handout involved the Discipline Referral'Record. Dr~,Engtish noted that the students~at Murray High. School who do not follow the rules"are referred for appropriateaction. Henamed',the different'reasonsfor~disci ptineas, indicated.-on~Page.Five. Mr. Bowie asked again if Dr. English could tell him the difference between the two groupsof-22 students. He said'thathe~understands-~thatthe first group of students are seniors, but he wonderswhatthe other 22 students represent. -Dr. English replied-that, these'students could be ninth, tenth, eleventh or twelfth graders, but they did notstay in Murray High School. ~ Mr. Bowie stated that~if this is the case, then there are some students" who are~not on either:list. Dr. English agreed. Mr. Bain explained, atso,~that the 22-seniors represent two years, 1989 and. 1990~ He next wondered whenthe Department.ofPsychologywould-be doing its-work. Dr. Englishansweredthat the Department~of~PsYchology ~willdo preliminarystudy that~will finishupin February sO. that information~¢an'be received at the end,of the first semester. He said that this is part of a larger study that is under a $200,000 grant to the Department of Psychology which will go on for as many as two or three months. ~Mrs.'Powell wonderedwhat has-happened with the students who were~.shown~ on the-dropout list. She wondered how-many of.these particular studentshad gone-backto school or had joined the work force. Dr. English replied that this information is being compiled. ~Mrs'.~Powell then asked hOw many students graduated last year. Dr. English indicated, that'17 students graduated last year. ~ Mrs. Powell~asked if Dr. English meant that there were 17 students plus theother 22 students who graduated from Murray, HighSchoollast year. .Dr. English.agreed that'-this is correct. - " -' Mrs~ Powell stated that the whole school only has 69 students in it,~and she wondered, again~ if such a large number~of students graduated last year. Dr. English responded that there were 80 students at Murray~High Schoot~last 225 September 11, 1991 (Regular Day Meeting) (Page 68) year. Ne said that last year was the largest graduating class because most of the students had been in the school for three years. Mr. Bowie noted that salaries are the largest cost, and yet they are not particularly out of line with the other high schools. The per pupil cost, - however, is almost double that of the other two high schools. He asked the reason for this difference. Dr. English answered that the reason for the expensive per pupil cost is the economy of scale. He said that the smaller the school, the higher the per pupil cost. Mr. Bowie said the salaries are close, but he feels that the per pupil costs are an unusual comparison. '~_ Mrs. Numphris mentioned that several of the parents who had called her in the past about Murray High School were concerned about the idea of empowerment which seemedto result~inthe students' groups/at~:the~school~superseding even~ their family considerations. She added that this-is of great concern to several parents. Dr~ English replied that the philosophy at Murray High-School is the same as it~ is in all of the~County's schools, and that is that the parents arc,the primary educators of their children. Ne said, that parent involvement in-the school is an extremely important partof the effort of the school~ Ne:noted that on parent conferencedays, in the past, Murray School has had a picnic. He said that it is still early in the year, but it is important to get parents involved inthe school. He-added that-the concept of empowerment is basically the idea that these students, as with all County students, need to take responsibility for their own behavior rather than blaming their behavior on someoneelse. Newent on to say thatthe idea, is that when astudent behaves' in~thewaY'that is right, thestudent-will'reap:the benefits, andwhen heor. she. behaves inappropriately~ therewitl be~consequences, The~student, howev~ er, needs to take theresponsibility for his or her.own behavior~ Mrs. Numphris stated that Dr. English's answer does not exactly address the matterto which she. is referring. She meant~that.whether rightly or wrongly these particular-students have adopted-the'idea, based on the idea of empowerment thatwhat they did withtheir group at school was muchmore important than anything else in their lives+ including their families~ She added that she hadheard"that if the students-chose notto participate in something because theparents did not think the activity was-appropriate, that the .students were, criticized and embarrassed and made to feeldiminished because they di~ what theirfamilies wanted them to do rather than what this group wantedfor them. Dr.~Englishreplied that he-would be.happy to','.tatk with any of those parents. He statedthat~he hasnot had any'of-those, kindsof~situations~'come to~his~attention-. Ne said,.however, that this iscertainly-not the expecta- tion for that school. Mrs,~ Humphris.responded that she'had assumedthat it'was not,the expecta- tion of the school, and that iswhy~itwas'of such great concern to.her, bu~ most particularly to some of the parents. -She pointedout a'folderin,which she, kept calls from parentsof children'at Murray Nigh School~ She~ said' that it sounded to her as though'this should not have beenthe goal, and it sounded toher'asthoughthewhole group had misread what was intended~ - Dr. English told Mrs. Humphris that if she wanted t.o share her folder~ with-him, he would contact the parents and try to work out the problems; Mrs. Wood stated thatshedoes'not think~that-this is just a Murray- School.problem. She thinks that. it is'~a simple example, of peer pressure~,'She pointed out,that she-hasa teenage~daughter~ and~if-any group-or,her-friends is'involved in anything, and her daughter does not join them, she is criti- cized, Mrs.~ Numphris answered that shewould recognizea-simple peer pressure problem. She added'that, as the situations~were described to her, it was part ofthe school's process. She~went on to say that there was enough~detail and information given to her, that she knew that these two parents knew exactly . what they were talking about 226 September 11, 1991 (Regular Day Meeting) (Page 69) Dr. English explained that Murray High School is referred to as a school of choice because it is a place where not only students choose to attend, but it is also a place where parents choose for their children to attend. He said that there is an agreement with the parents, and if they don't want their children to attend school there, they are not required to do so. Mrs. Humphris then wondered about the criteria for attendance. She gave an example of a call from another parent. She said that this problem was one of child pressure on parents. Mrs. Humphris stated that this parent had one child who needed to go to Murray and was admitted to Murray. She said that this child passed the message to another child in the family that it was great fun and much less pressure, etc., and the other child decided that he or she Wanted'to attend:MurraySchool~ This student, , was a good student, did not need Murray School, but pressured the parent. Mrs. Humphris commented that this parent now has two children at Murray, one of whom needed it and benefit- ted by. it, but the second child attended Murray because~itsounded-as-though it was the thing to do~ and was admitted through the process. She'said that when criteria and.admittance to Murray'High School ismentioned~ she has- always been concerned that being allowed to attend MUrray; insome instances, turns outto be a reward, because the child' no longer has to make himself or herself fit into strict criteria at the main school. She added that the child can go to Murray where he or she is allowed'muchmore'flexibitityand personal attention. .She pointed out that this-is what this one child chose andwas allowed~to do. She commented that she-did not see'in the information that was given to'the Supervisors what the criteria for admittance involved. - Dr. English responded that the criteria forbeing admitted is that-the- child-visit the school.and; uSually spend the day there, andthat.the parents also visit the school, if they are willing. He explained that the guidance counselor and principal interview the-child, and a committee'or persons representing all of-theCounty's high schools, determines whetheror'not'this child'-can benefit from the'Murray HighSchoolexperience.~,'He added that ail~ of the information that~is received during these meetings will'be'considered~ when the. criteria~is.apptied. · .... Mr. Martin commented that there is no criteria that states that a child has to be having a problem at a'regular school before he'or she is accepte~.at MUrrayHigh Sehool~ He added that~the child-that Mrs. Humphris mentioned was accepted at Murray~ because he or she wanted~to gothere, the parents~agreed that they wanted thechild.to be there andthe'Murray.staff felt"that it would be suitable for that child to be in the school. "-_ ~ Mr. Bowie wondered if-the initiative for a childto~.go to-Murray comes- from the student, the schoOt,~the parentsor atlthree. -Mr';-Engtish~answered that'initiative could-come fromeither the child, the-school or the parent. Mr.'Bowie clarified Mr. English's answer by-saying that a student, can~ask to go toMurray, he or she can'-be'sent there by another_high school, or-the parent'can ask for the'student to go to Murray School. Mr. Bain stated'that if a child does not want to go to MurraY High,- School,:hedoes~not, have~to god-there. ~ ~Mr. Bowie commentedthat he thought that-Dr. English Said'thatnoone wanted to go to.Murray. High School. Dr. English'replied~that he did not say that. Mr. Martin pointed out that MurrayHigh School~has been in existence.for almost! four years and before that there~was a joint-programwith the City Of CharlOttesville called the Alternative Education Program~ ~He saidthat basically the County got out of that arrangement after' the City indicated that it did:not.have the'.financestocontinue the program. Headdedthat~-the , County did not like what was happening withthe Alternative EducationProgram and~set'out-to designsomething that was more appropriate and would be better than the Alternative Education Program. He stated that he has followed this situation closely and feels thatthe County hasbeen-successful~ eventhough this Program is only three yearsold, and there are still some problemswith it. He'would say that. the program was better last year.than it was the year before, and he feels that it'wittbe better~this- year than~it was tast. year~ 227 September 11, 1991 (Regular Day Meeting) (Page 70) He noted that each year some of the problems from the previous year are solved. Mr. Way stated that he is glad that this evaluation is being done. He knows that the philosophy of the school is not being evaluated, and he thinks that it is the primary thing that needs to be considered. He wonders if the School Board has thoroughly discussed the philosophy of the school, and if all of the School Board members are in favor of a school that operates in the manner of Murray School. He assumes that the School Board members are all in agreement. He went on to say that, philosophically, he has no objection to alternative education, and he thinks it is very, very necessary. His only problem with Murray School is whether or not this is the kind of alternative education that is inthe best~interest,of Albemarle County. He noted that he will~not..be on the Board of Supervisors when the evaluation results are known, but he is glad it is taking place, and he wishes that it had been done earli- er. ,"He said that he.knows that there was an earlier'evaluation, .but he wonders how much real discussion took place. He is pleased that this evalua- tion is happening, and then the School Board can move forward to whatever it is that it.-wants to do. Mr. Haury commented' that even if the overall evaluation~is ~being consid- ered, the. evaluation.is tied into a time frame~ He, said that, ayear ago.last December when some renovation monies were first discussed forMurraySchool, they were set aside for the period~of two years so that an evatuation~.couldlbe done on the instructional program. Then a discussionwith~the School Board could be held before~any capital improvements~were~recommended~for~eitherl the Rose Hill site or an alternate school. He~.added that~from that starting point; it has been a two part operation. Oneisthe-discussion and-~evaluation of'.the~instructionat program betweennow and January, and the second is to figure out what exactlywouldbe moved forward in terms of recommendations between January andMay for minimum and maximum capitalrimprovements. He thinks that this isthe year for itbecause it is the,third year of operation. He-believes that Mr. Martin isright in that each year.more has been'learned, and hopefully, the three years of operation will provide the School Board' with enough material to have that wide range in debate on all of the parts of the operation.. ~He pointed-out that he was present at one of the Supervisors'~,~ meetings when' Murray was first discussed, and~ the School Board was being asked howthe money was going to be spent or whether, it'was going to be spent~. thinks that the School Board knows that this is serious business and will look at'the~instructional program to make sure thatit is what~ is needed before~ recommendations are made to~ spend the money. ~i.~Mr.~ Way'said he thinks that~ part. of the~reason forthis evaluation~is-~,~ that,'it is very clear that.the Board of Supervisors-might.not want to fund capitalimprovements. ~ Mr~,~Martin called, attention to the fact that it is impossible to evaluate how many of the students that graduated over the last threeyears would~not~ have. graduated fromhigh school at all. He said that as a juvenile probation officer he. has had some contact with some of.these students, and he feels -- strongly that his assessment of the various children~who have attendedMurray HighSchool has been that there have beenmany whowould not~havemade~it through Albemarle High School or-WesternAlbemarleHigh~School.~He*saidthat these~students would~have-been dropouts, and to see those students make it through'Murray High~School~and now be employed or in school exceeds his ~ greatest~expectations of thosepeople before they were'enrolled at Murray. Re cannot say that a particular child would not have graduated if it had not been for MUrray School, but'he can say that three years' ago ifhe had beene, told that a particular childwas going to graduate, hewouldnot':have,believed'it. He said that~Murray~ may not be~the best alternative program in the-worldand it may not be as good as it can be, but he thinks that it i's better than~most programs of its kind. ~ · ~ ~' - Mrs. Poweli remarked that she is new on the School Board, but she has been following the Murray. High School program becauseshe has~been involved. She added that if the non-traditional means of teaching iswhat~has been draftedat Murray, she thinks that it.is important to understand~that there may be.placements.after regular; high schools. She..thinksthat it is important tO.evaluate why the. students are. at Murray, what the'students feelthe other high schools did not offer them, and why they woutd-,~haVe dropped out'if this September 11, 1991 (Regular Day Meeting) (Page 71) 228 other alternative was not available. She believes that this would be helpful to figure out what is lacking in the regular high schools. She would like to know some of the percentages involved with the data of the students coming from Albemarle High School. She pointed out that the problems might lie in the fact that Albemarle High School is a crowded school with crowded class- rooms and is such a big facility that students feel uncomfortable. She knows that some students still feel that way at Albemarle High School, and she thinks that a smaller pupil/teacher ratio would be of great advantage to a lot of students. She believes that all of these things need to be taken into consideration. Dr. English remarker that interviews with these students will be conducted by the Department of Psychology. Mrs. Powell' stated that as far as diplomas are concerned, she does not see where some of this criteria is met in the same way as it is with regular high school students. -Mr~Bowie agreed and'pointed out that the scale for'an "A" grade is 93'to 100~at Murray High-School. He feels that is meaningfUlonly as far as what questions the, students are answering. Mr. Martin commented that some.childrenareready to.work~all day, but some chi,ldren need some help,to get them started~ He said that some children really needed a !otof p~shing~ and sometimes.they will do what is.necessary to get through school, but some never will. He has seen MurrayHigh Snhool hold on to students who would, have dropped out of school and'push them until they are ready to go on their own. He. said. that these students believed in Murray, believed in the school system and believed in trying to get a better education for a better-.job.- He noted, that once the child gets to that point, they probably will not needMurray, but they:want to stay there. He sees Murray High Schoot~as a way of holding on to the child and pushing the child until the. child is ready to go ahead on-his or her own. ~ Mrs. Humphris stated that Ms.~Powell's points a~e well-taken, ,-such as what ishappening~at.'Albemarte~HighSchool. She noted that at onetime'all of the children at Murray were fromAlbemarle High School. Several people indicated~that~this-is~not true~ now. Mrs¥ Humphriswondsred what is happening in the other two~ high~schoolsto cause ~these students to have the need for Murray.'~She~wondered, , what'is Murray~High~Schoot doing right that makes it so. valuable tothese children that the other high schools arenot doing. She thinks that these are two very basic questions thatneed to he'-answered. Mr. Martin stated that, as far as his own personal experience with children is concerned, the reason that Murray does sowell is because of the smaller'classes and making the children aware that they have to participate in the process. Hesaid that the students have the feeling of ownership in the school, and they can~help make decisions. He noted tha%at theregular high-~ schools, thechitd feels as though he or she is just-another person witha whole group of people and there, is no feeling of ownershipor~of being able to participate~ He'said that some students get lost in a big. high school~ Agenda Item No. 16b.~ Schools -Capital Improvements-Program. Mr~ Tucker explained.that the two Boardswere'being~given a~handoutwhich includes asynopsis of.'the~ various requested projects for the next five years for the CIP. He stated that he wanted Board members to be aware of' the potentialshortfall that~the County will be facing in'the next fiscalyear in regardto the Capital Improvement Program. He stated that this is based on the total requests:that havebeen made to.the Planning Commission. These~ requests have not beenprioritized and have not been reviewed.by his'staff~ He noted that if all of these requests'were to. be:funded, in 1992~93 the~'-~ County-would have an approximate-S2.6 million'shortfallin~meeting those requests.:~ 'He pointed outthat the cumulative shortfall Overthe nextfive:-. years will be over $.10~0 million. He added~that these calculations do not include the meals tax. If the meals tax passes, there will be only an approx- imate $1.2 million'shortfall and approximately $3,0 million toward the end"of the five~year period. He went on'to say that there would stilt have to be some shifting of priorities and some projects will need to be eliminated. The September 11, 1991 (Regular Day Meeting) (Page 72) 229 Supervisors discussed this situation earlier today, but felt that enrollment projections might give a different view of the school needs for the next five to ten years. Projections might have an effect on the Capital Improvements Program also. He noted that the Supervisors felt that the School Board should be aware of this situation, since $22.0 million of the $40.0 million in - requests are for school projects. Mr. Bowie explained that this was not scheduled as a discussion item for this meeting, but is for the School Board's information at this time. He noted that there is not enough money for the total package of projects, so there will have to be some prioritization done, and the Supervisors will have to make decisions concerning these requests. He pointed out that the Planning Conm~issionhas not made,any recommendations yet. This is just an alert that there will not be enough money to fund everything, unless something different is done. Mr~ Tucker pointed out that if the meatstax passes, itwould',he~p, butTM there, will still, be a shortfall in revenues. Mr. Haury mentioned~that the School Board woUld~prefer'to wait'until the actual Septmmber 3Oenrollments can be used rather than present a projections booklet that is immediately obsolete. He said~ that after this, the School Board'wiltreview all of the recommendations, however,.the two significant~ recommendations are'fortheBroadus Wood renovations ands newmiddle school. There are some other projects that~should be reviewed in. lightof the actual enrollments'for 1990, and some judgments can be made about whether to delay or put another.time frame'on them. The School Board~will study the actual enrollmentsin October, review.all.of'the recommendations and develop a report a~the beginning of November~ He said that-once 'the actual enrollments arein hand, the time frame can be reviewed on a lot of the projects. ' At this time,.Mr. Bowie interrupted themeeting to-state that on Septem- ber 20, 1991, from3:00 p.m. until 6:00 p.m,, somewhere on the James River, a bateau-will be docked, and there willbe an exchange of scrOlls. He~noted that this is the 200th Anniversary of the~signing of the Bitt of Rights~ Waywill be~ the representative who will deliver the scroll for the County~ said that~he~was giving-out-this information in-case anyonewanted tocome~to Scottsvitle to attend~ He"noted~that'it is~an'all afternoon affair~ He'said that"it~wouldbe appreciated-if~anyone wanted'to sign the rights doaument~that Mr~'Waywill~present. He added that the Supervisors have signed it, as~well as lots or. other people. He-would like for the-School Board to sign it, also~ He then passed the document around to School Boa~d~members. Agenda Item No. 16c. Report on Opening of Schools. -Next, Dr. Paskel distributed information-on the opening of schools.'~ He said'that-School Board membersreceived the fifth day enrollment figures on Monday night, but~ he will distribute the s~venth-day enrollment at~thistime. He askedthe Supervisors, and School Board members to find the grand-total column which shows~a totat~of 10,194 students.. He.said~that a year agothat~ total showed-120 students fewer, and two yearsago~the.~fifth.dayreport 'showed 553 students~fewer for a comparable period~ Henoted~that-better than~one~ third of'.-the'shortage~ofprojections-thatwere expected~were'in-the~kinder~ garten-classes. Headded that the~Countyis experiencing for~ the-firs%time, and~wilt for the next two years, a roll-back in:the entrance age for kinder-~ garten~ He-explained'that"approximately 900 students, are involved'during a twelve-month period. Dr. Paskel thinks that this explains part. of-the in- crease in the enrollment figures, and he thinks that the balance relates to the econ~omic conditions across the country. He informed the Supervisors that the other attachments are the 1991-92 enrollment for Days One, Three, Fiveand Seven by'school. He saidthat'the third attachment isthe-~1990-91 enrollment and· includes'enrollment through September 30 and March.' 31.. He said that March 31 is the date at which the State reconciles its appropriations to the<schOol systems across Virginia. He pointed~out that when it is considered What has happened between~the earlier days:andMarch 31, not a lot is learned. He added that two years ago the.Countygained 53students and last-year the County lost four~ students, in thatperiod of t~ime.~, He said that the'enrollment can, go in either direction. However, heexpectsthat the fluctuation will,not September 11, 1991 (Regular Day Meeting) (Page 73) 230 be much greater than that during that period of time and should be relatively stable. He remarked that the last sheet in the materials that he distributed shows the 1989-90 enrollment for the school system. He said that he would be glad to answer any questions that the Supervisors might want to ask. Mr. Bowie discussed some of the figures that Dr. Paskel had distributed and noted that in the 1990-91 enrollment figures there was a drop of 52 students from the seventh day until that March. Mr. Bain explained that the enrollment picked up as of September 30 and then dropped. Mr. Bowie pointed out that the figures for September 30 for this year are not yet available. Mr. Bain agreed and said that the September 30 enrollment is the official enrollment that will be sent to the State. Dr. Paskel stated that the school Officials expect~an upward, trend to'continue to September 30 and maybe beyond, bUt~:'he thinks it will taper off by March of 1992. Mr. Bowie suggested that the Murray evaluation,-and the enrollment infor~ marion will have to, be studied. He said that~if thereare any questions~ ~ ~ SupervisorS,could handle, them:with memosor directly with their School Board representatives, He'asked if there'were any questions at, thistime. Mr. Bowie then asked if this is the information that Dr. Paskel and Mr. Tucker will be using to review the CIP projects. Mr. Bain said'that the September'30 enrollment figureswould be usedrfor the CIP review. Mr. Tucker agreed. Mr. Haury explained that the~projections can be-remOved entirely and the actual enrollments can-be used,. .,?' Agenda Item No.-16d. Meals Tax Brochures and Presentors Guidelines, Next, Mrs. Humphris summarized the Meals Tax Brochure that was distr%bued:~' She said~that~a meals tax has'been needed:~for~ a~tong~time, ~nd she namedthe.-members of the Meals Tax Committee.,~They~are: ,Roger Ward and Charles Martin from~theSchool~Board;'~Mrs. Humphrisand Mr~-Bowerman from'.the Board~of Supervisors; Dr~ paSkell; and',Mr~ Tuckerand Ms-~ Roxanne~White from ~ocal government. She~noted that this~Committee has developed-a, brochure, and she believes~that all School~Board members have received a draft copy of that brochure. She said that the School Board has also received a Presentor's Outline. She stated, that this-Committee is asking all'School Board members~to volunteer to respond to requests from organizations to-give a brief presenr~ ration oftwo to~,three' minutes. She told the School Board members that they are not being asked to go out and debate unless they so choose, but they are being asked to be a part of the information process that will make the infor- mation~avaitable to the pUblic. She stated thatthePresentor's Outline defines the meals tax, gives the reasons why there is a need for additional revenue anddiscusses what,the meals tax would provide for the County. She added'that the Presentor's Outline also-describes what the County's-debt,, service~ is going robe becauseof-growth inAlbemarle~County and what,organ~ izations'~can~do if they choose to helpget a positive-,,vote on the'referendum onNovember 5. She said that' the Committee'asks~thatSchool~Boardmembers join the Supervisors in discussing the meals~'tax with~'their friends, neighbors and constituents~ The-Committee'~also asks forhetp in, distributing the brochures that will go to, press at the end,of the week-andwill be, available at, the~first~ of,next week. She said that it would help for, the School Board~ tO ask,~PTOs to set~ Up a phone,-bank prior to November 5 to get a positivevote on'the mealstax andto do anything that can' be done. She added 'that this is very, important to the whole Albemarls community, and she"asked for-the School Board's cooperation and participation. She said that if there are any ques- tions about thePresentor's Outline or themeals tax brochure, the' Committee members would be glad to answer,-them now or in any other way. Mr.~Bowie Pointedout that'the~money from'themeals taxwould be com- pletely dedicated to theCIP plan andthe reduction ofschool debt. He~said· that it would begoodif the PTOs Would help in getting this',message out the people, because the' PTOs did not help-the last, time this issue was~brought before~he public. He'pointedout that theFact Sheet was all that the' Supervisors~or School Board could'use government dollars for in promoting the meals~tax. He said, however, that the PTOs'canspend their money,however:they want. '' September 11, 1991 (Regular Day Meeting) (Page 74) 231 Mrs. Humphris stated that the Committee has some additional plans and details that she will not go into at this meeting, but the Committee will be asking PTOs to do different things such as covering football games, etc. She said that she would appreciate any suggestions that the Supervisors or School Board could make for the Committee. She informed the Supervisors and School - Board that there will be a debate on the meals tax on WINA on Thursday, September 26 from 6:15 p.m. to 7:00 p.m. She said that she and Mr. Bowerman will be answering questions and discussing this with whoever is opposing the meals tax. She added, however, that she does not see how anyone in good conscience could oppose it. She stated that she does not know who she and Mr, Bowerman will be debating. :Mr~ Haury wondered if there was a mechanism set up for the scheduling of appearances, and he wondered if the Committee was taking requests for appear- ances. Mrs. Humphris replied, "yes." She said that there is already one request, a~danybody who has a request or wantsanyinf0rmation, can'calt:the Board off-Supervisors' office, and the Clerk will direct theTM to the appropri- ate-persons. - Mr. Haury then asked if there will be a. regalar wayto contact someone to see if there'havebeen speakers requested or School Board volunteers to go out to.certain places. Mrs~ Humphris repeated that~the personwho is inquiring will~needto call the Board of Supervisors' office number. She added that there will be a kick~off meeting in RoOms 5/6 on September 24 at 7:00 p.m. She said that this will be most particularly for representatives from PTOs. She stated that the Committee hopes to have at least one personfrom each PTO so that this program can~be started inthe appropriate fashion. Mr~ Finley wondered if an individual wantedto give a.twominute'tatk or passout brochures on the meals tax, will that need to be'coordinated with anyone. Mrs. Humphris replied that it would be fine for an.individual to give: a- talk-and pass out brochures on the meals tax, without coordinating it-with anyone. Shesuggested, however, that the presentors stick carefullyto just the information on the presentor's sheet because it-is so easy to getinvotved in other things. She said that the~mechanismis just for those people who · , don t know, anybody to providethem,with the.information. - -~ -- Mr. Martin mentioned that he would like to encourage people~ other than" the members of these two Boards, to take partin passing ,the meals tax messmg~ to~the public. He Said that'if~other people do this, they don't have to' be concerned about promoting the meals tax versus just giving out information. ,- Mrs. Humphris agreed~- She said that anybody can promote the meals tax. She added that there is also a letter going out to approximately 150 organiza- tions from the Committee that asks them if they will consider endorsing the meals~'tax proposal,~and,-it also presents them the opportunity to'requesta speaker; more brochures, or more'information, etc. She said thatthe Commit- tee~'determined that this. was. the best way to get that kind of coverage.. She went on to.say thatthey-wanted'to get this kind of information to those agencies that~ come to this County'with a request for funds~. She remarked that the Committee feels that ,these agencies have~anobligation to the CoUnty to achieve the passage of this meals tax. She pointed out, that in another letter, the. Committee is asking, the candidates for public office to give their endorsement to the meats tax, and, if they are.of a mind, to promote~it-to ...... their electoral constituents.~ She-stated that there are a lot of things in process., and the Committee feels-that the meals tax campaign' willbe~success- fut. . Mr,'Bain called attention to the last sentenceon the'meals tax informa~ tion,.sheet which states, "This meals tax hasbeen endorsed~by the Board of Supervisors, the School Boardand the'Planning Commission as-an,~equitable~way topay forthe costs' of school-related growth.!~'- He-questioned~ if-this,~comment could.be made a little more direct~ than what has previouslybeensaid. ~ Mrs. Humphris replied that the Board of Supervisors-had changed~'this statement~sli.ghttyat its meeting., and~the~Committee~ had revisedthe areas September 11, 1991 (Regular Day Meeting) (Page 75) 232 that were in neeR of revision and related the revenues from the meals tax particularly to School costs. She said that the Committee believes that, "the costs of school-related growth," says what is meant for it to say. She asked if anyone thinks that this sentence should be different. Mr. Bain stated that he is concerned that someone will call attention to this statement, and it will have to be answered. Mr. Tucker pointed out that the meals tax specifically relates to school costs. Mr. Bain answered that he realizes this, but he thinks that the way the sentence is worded, it is inconsistent with other statements. Mr. Tucker stated that the only question that might be raised is that someone might retate~.operating~costs to school-related growth rather than just capital costs. · Mrs~ Humphris'replied that sheunderstandswhat. Mr.~Tucker is saying. Shethenasked if'it wouldbe all-right to-insert the word, "capital," and the sentence would read~ "capital costsofschoot-related growth." She next calle~attention to Number ttI-A-2-(a) in the Presentor's Outline, which Stated that the "Average cost of new elementary schools today is $6.0 million annuatly."She said that she thinks the word, "annually," could be deleted~ Mr~ Bowie remarked that he knows a lot of effort has gone into the meals tax campaign. He noted that the flyer might raise some questions because the meals taxwill be used for debt reductionof schools and'schools construction. He saidthat if the Committee is happy with the flyer, then he will not object. 'Mr. Haury commented that it is important to go over the matter with the public and with the media, because the clarity with which it is explained has a direct result onwhether people~witlwant- to-support'it.'~' He saidthat'some p~ople,~may'want tosupport the meals tax.if they know that it isdirectly - related to' school capital:construction. He'addedthat thiswill be an':inter~ esting discussion~with~the PTOs.because if thereis this kind of question formatted.in the Presentor's Outline, it is good, since it' answers the-ques- tions.that will beraised. He said that support~needs to beencoUraged,'even if it is grudging support. Re added that it makes a big difference when people understand-'exactly what willbe done with the money~ Mr. Way stated that this is thevery reason that the Supervisors reduced the-uses for the meals tax revenues down to just school~related capit~l costs. Mr-.~Martin remarked that he did not know that this change had been made until~hewas told. in.a~meeting that he attended yesterday.- ~'~ Agenda Item No. 16e~ School Division-Leave Experiment. The following memorandum dated~August 23., t991, from Dr. CaroleA, Hastings, DirectorofPersonnel/Human Resources, addressed to RobertW. - Tucker~]Jr.,~County'Executive~ was received.asfollows: "At-your request, I~am happy to provide information~ on the recently approved leave experiment for ten- and eleven-month employees of the school division. I have enclosed for your review:a report that was presented to theSchool'Board at its AugUst 12 meeting.--As you can see, a leave experiment has been in place for teachers for the past three-years~ Essentially, the premise behind theexperiment was to allow-site-based~decisions about'teacher leave vs~the centralized policy.approach. Ten- and eleven-month employees, including teachers,~ donot-receive annual leave. Thus, where a local government or twelve~month schOol~division employee can~takeleave~for recreation~or ' other personal~needs, the ten-and eleven-month school division staff had been~ limited to.only sick leave or, in the case of teachers, two ~' personal days. Theteave experiment approached-this issue by saying ~thatall employees are accountable for the County's acceptable atten- dance standards. If a person remains within these standards, there should be more~-flexibility, in the use of their' leave, Over the three years of the experiment with teachers, absenteeismwas reduced and teachers felt better about the.flexibility or'the program. The SchOol 233 September 11, 1991 (Regular Day Meeting) (Page 76) Board then approved the leave experiment as the teacher leave program for all teachers with the exception that those who had chosen to remain on the previous policies could continue to do so. Similarly, the Board authorized the division to implement the experiment for ten- and eleven-month classified staff and it will be piloted in thirteen schools this year. Bus drivers and cafeteria staff will not be eligible for the pilot this year. Twelve-month staff who accumulate annual leave, and are those employees with similar schedules to local government employees, are also not eligible for the pilot. I have attached also, for your information, the fact sheet that describes the pilot for eligible classified staff." ~-, Mr. Bain commented that this item is on the agenda in response to his question, and he does not need a presentation, unless other Supervisors want to hear it. Mr. Bowie asked if. Supervisors concurred, with Mr.:~Bain,~and'they indicated that they agreed. Mr. Bain stated that he has studied this leave experiment~'relating to-the number or'people participating in the program this year. He said~that he would like to see furtherdetait on' the breakdown~of' individual schools at the end of the 1990-91 school year and what part of the school principal's, evalua- tion is done by the superintendent or. by the administrativestaff~ Dr. Hastings agreed that shecould getthis type of information~for Mr. Bain. She explained that this only related to individual teachers until this year, and involved only people who do not have annual leave. She noted that this ~report comes out on a monthly basis, and the superintendent and princi- pals receive that data each month so that they can see how the individual schools are doing on an~ average basis. She pointed out that one of.the responsibilities'of not only theschool principals; but also theCounty department heads, is to maintain satisfactory attendance within their school or department so this statistical report is provided to both the County Executive-'and the SUperintendent of Schools at the end'of the year,. Shesaid~ that the-statistical data has to be used to evaluate~ratings for the individu- al, categories. She gavean.example that~ if~her department!s absenteeismwas' high, unless-she couldexptain thatit~ was due to.a long-term illness that~was beyond someone's control, then she would have.to answer for that, and her rating would go down as a department head. Mr.~Bain inquired how many people will take part in the program this- year, since classified employeeswill be involved. Dr,'Hastings responded thatthere are 13 schools out of ~the 21 schools which havevolunteered to participate. She noted that busdrivers are not involved~andneither is the cafeteria stmff. She added thatalthough the options are still coming in, there will probably be: approximately 80 percent' of the classified staff inthe t3schools participating, but the twelve months employees are excluded. Mt. Bowie stated~that concern had been mentioned to him'~that after a few' years"of commonality for all classifiedemptoyees, it seemsthat the County~is driftingback toseparate r~les for some-employees. He~said~'that~ maybe it is not an issue because the School-~Board can incorporate~whatever policiesit wants, ~but he thinks that someSupervisors'are~concerned. Mr. Way mentioned that the commonality issue' has been addressed in Mr. Tucker's' August 26, 1991., memorandtnnto the Supervisors. Mr,. Bowie replied that-the memo had indicated that commonality was not an issue, but~he feels that it is still an issue. He remarked thatalthough it has been said that~these are-different people, fora fewyears everyope has been:brought slowly under the same rules. He asked-if the-County will'start undoing this process.. Mr. Bain statedthat unless ten-' and eleven~month employees are given annuatleave, there will be that distinction because twelve-month employees get annual leave and .ten- and eleven-month employees don't~Hesaidthat~he does have a concern about commonality, but he thinks that the information that the Supervisors have-received answers his questions., He. does~.think'thatit might be the beginning of going away from commonality, but unless the Supervi- sors are ready to address annual leave for' ten, and elevenmonth employees~ he 234 September 11, 1991 (Regular Day Meeting) (Page 77) does not see what else can be done. Mr. Tucker remarked that if there were general government employees who had to be on a ten- or eleven-month basis, the benefit for those employees would be the same as for school personnel. Dr. Hastings indicated that in the past, annual leave was considered for ten- and eleven-month employees because of the commonality issue. She said it was realized that this would not be good because if ten or eleven days per year of annual leave were provided, substitutes would have to be budgeted for that number of people. She added that with this way of handling the matter, she does not anticipate having to hire substitutes. She noted that she is certainly not trying to get away from commonality, but she is trying to have a policy in place relating to attendance standards that applies to everyone. She'said that these ~ttendance'standards should accommodate the ten- and eleven~mOnth employee's need to take time off from work for the same reasons that are allowed for twelve-month employees. Agenda Item No~'16f~ Other Matters. Mr~ Haury stated~thatthe School Board would be glad to answer additional questions on any of the items. Mr~ Bowie remarkedthat he accepts what wassaid about the philosophy~ behind the~Murray High School'. He asked if- anyone wanted to say anything further about the ~evaluation system of Murray. " Mr~ Bowie the~ asked~ if :there were any questions about the'Capital ImprovementProgram. -Noone had any questions, so-Mr; ~owie adjourned'the Joint Meeting at 4:20p.m. · . ., · Agenda-ItemNo. 17o Other Matters Not Listed on the Agenda from the BOARD..~..Mr~ Bowie-.,reconvened the ~oard of Supervisors meeting at 4:22 p,~m. to consider,other matters. The Supervisors~,indicated-that they had no other matters' to considerat this time~ .... ' ' ' ~ Agenda Item No. 19~ Adjourn~ At 4:23 p,m., Mr.-Bowie adjourned'the Boardof-Su~ervisors' meeting. ~ Chairman