1991-10-09October 9, 1991 (Regular Day Meeting)
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324
A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on October 9, 1991, at 10:00 A.M., Meeting Room #7, County
Office Building, 401McIntire Road, Charlottesville, Virginia.
PRESENT: Messrs. Edward H. Bain, Jr., David P. Bowermmn, F. R. Bowie,
Mrs. Charlotte Y. Humphris, Mr. Walter F. Perkins and Mr. Peter T. Way.
ABSENT: None.
OFFICERS PRESENT: Mr. Robert W. Tucker, Jr., County Executive; Mr.
George-R~St. John,.County Attorney; and Mr. V. Wayne Cilimberg, Director of
Planning and Community Development.
Agenda Item No. 1. Call to Order. The meeting was called to order at
10:03 A.M. by the Chairman, Mr. Bowie.
AgendaItem NO. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence.
Agenda Item No. 4. Other Matters Not Listed on the Agenda from the
PUBLIC.
Mrs. Laura Thomas said that she and her husband, Paul, are residents of
North-Garden. She is representing the landowners along Routes 692 and 712
regarding the proposed ~mming of that road. The proposed road name is
"Staunton-James River Turnpike." She is present to inform the Board that she
is circulating a petition to have the name Changed. There is strong sentiment
among the landowners about the name. The proposed name is cumbersome, it has
26 letters and it does not adequately describe the quality of the rural road
or the location of the road since the road is not near Staunton or the James
River. There is also objection to the word "turnpike"; it has a different
implication now than it had 100 years agowhen the road was originally named.
In her dictionary, "turnpike" is defined as being a wide, modern highway,
usually with toll gates.
7
: Mrs. Thomas said she and her husband visited more than 100 residents in
Keene and North Garden and of these people, only two declined to sign the
petition. In addition, 60 more signatures were collected at stores in
Batesvi]le. Residents 'have suggested thefOllowing alternativenames: "Old
Plank Road," "Batesville ROad," "James River ROad"-or "Staunton-James Road."
Mrs. Thomas said she realizes that the name of a particular road is not.
th~-most, important issue with which this Board has to deal, but an address is
dealt-with on a daily basis.. An address has to be spelled over the telephone,
written for return addresses and. put on applications and forms. Not many
applications or fOrmshave 26spaces for a street name. She will present the
signedpetition to the BOard after, the people .who live on the western side of
theroad have a. chance to sign it. Mrs. Thomas thanked~the Board for its
time.
Mr~ Bain asked ifthere is a deadline for petitioning road namechang.es.
Mr. Tucker said there is no definite date, but the consultants suggested-that
adatebe established for:a day n~ar the end'of the:year. He added that there
~reabout a dozen road names, where people are inthe process of signing
petitions to have.the name changed. He thinks that a majority, of..requests~for
road name changes will occur when the postal service notifies residents about
the change.
Mrs. Thomas~commented that approximately 30 percent of the people she~
talked to. were not aware that the proposed road name would be their:new
address.. Mr. Tucker saidthe staff is considering placing an. advertisement~ in
the local, newspapers to inform the public about the road names and the process
if someone-wants to change a name.
Agenda Item No~ 5. Consent Agenda. Motion was offered by Mr~ Bain.,
seconded by Mr. Bowerman, to defer Item 5.1 to October 16, to approve Items
5.2 and 5.3, and to accept the remaining items on the consent agendafor
October 9, 1991 (Regular Day Meeting)
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325
information. Roll was called and the motion carried by the following recorded
vote:
AYES: Messrs. Bain, Bowie, Bowerman, Mrs. Humphris, Mr. Perkins and Mr. Way.
NAYS: None.
Item 5.1. Memorandum dated September 30, 1991, from Mr. Robert W.
Tucker, Jr., County Executive, re: letter from Augusta County stating con-
cerns about draft proposals of the VACO/VML Joint Annexation Task Force. It
is recommended that the Board authorize the Chairman to send a letter of
support to the Virginia Association of Counties (VACo) supporting Augusta
County's position set out in a letter dated August 27, 1991.
Mr. Bain said he would like to see information from the VACO/VML Joint
AnnexationTask Force before taking an officialBoard position. Mr~.~Tucker:
said he could provide the Board with a summmry of the proposals prior to the
Board taking action. He commented that Albemarle County is not affected by
the~proposed change. Mrl Bain said he is interested inwhy this change.is now
being considered and what the reasoning is for the change. Mr. Tusker said he
has a copy of the original agreement as well as a summary in his office
available for review.
Mr. Bowie suggested this item bedeferreduntil October 16so Board
members can review the materials. Board members concurred~.
~-Item 5.2. Memorandum dated October 1, 1991, from Mr. Robert W. Tucker,
Jr., County Executive, entitled "Water Resource Protection Areas Ordinance -
MemOrandum~of Understanding with the Thomas Jefferson Soil and Water Conserva-
tion DistriCt," was received as follows:
"Prior to the Board of Supervisors meeting on June 19, 1991, aDraft
Memorandum of Understanding was provided in the Board packet which.
outlined the potential roles of the County and the Thomas Jefferson
Soil and Water Conservation District (TJSWCD) in ~mplementing the
agriculturalprovisiona of the Water Resource Protection Areas Ordi-
nance. In adoption of the ordinance, the Board agreed that TJSWCD
would have the role of providing technical assistance and reviewing
plans developed .pursuant to the agricultural provisions."
By the above recorded vote, the Board authorized the Chairman to sign the
folloWing.agreement on behalf of the County:
'MEMORANDUM OF UNDERSTANDING
between the
THOMAS JEFFERSON SOIL AND WATER CONSERVATION DISTRICT
and
ALBEMARLE COUNTY
The THOMAS JEFFERSON SOIL AND WATER CONSERVATION DISTRICT, (the
"District") and ALBEMARLR COUNTY, (the "County") have entered into a
memorandum of understanding. This memorandum establishes.the basis
for cooperation between-the District and theCounty
Under the provisions of the Water Resource Protection Areas
Ordinance, (the "Ordinance"), the District is responsible for approval
of Soil"and Water QualityConservation Plans. The District is also
responsible for review of buffer area reductions.
The District and the County have a common goal of helping to
bring about the conservation andwise use of land, water and related
resources. They, therefore, enter into this memorandum of understand-
ing.
ROLE OF THE'DISTRICT
The District will identify agricultural lands within the
Resource Protection Area.
326
October 9, 1991 (Regular Day Meeting)
(Page 3)
The District will develop a list of agricultural landowners
and land users affected by the Ordinance.
The District will provide for, and coordinate with coopera-
ting agencies, in delivering soil and water conservation
planning assistance to users of agricultural land within the
Resource Protection Area.
The District will assist in providing checks for compliance
with soil and water quality conservation plans.
The District will work with cooperating local, state and
federal:agencies toprovide an educational program to inform
agricultural landowners and land users about agricultural
provisions of the Ordinance.
ROLE OF THE COUNTY
The County will designate and map the Resource Protection
Area.
The County will be responsible for enforcement of the
Ordinance.
TheConnty will refer all appeals and request-for exceptions
to the District for review and comment.
IT IS FURTH~RUNDERSTOOD THAT
This memorandum of understanding will be effective when signed by
both parties and will continue in effect until modified or terminated
by mutual consent of the parties hereto, or may be term~natedby
either party by giving 60 days notice in writing to the other party.
Item 5.3. Memorandum dated October 3, 1991, from Mr. Robert W. Tucker,
Jr., County ExeCutive, entitled Pay Increase for Election Officials," was
received as follows:
"Staff has received a recommendation from the Electoral Board that a
salary adjustment of $10 per election official be approved in order to
keep pace with the pay scale in the City of Charlottesville. The
daily rate. for officials would increase from $65 to $75 and from $85
to $95 for chief officers. Although not specifically delineated in
the Electoral Board's budget presentation, funds are available from
their existing appropriation to cover this increase totalling approxi-
mately $1600. Salary increases for these officials requireonly
Electoral Board approval'and Board of Supervisors appropriation. The
Electoral Board, however, desires Board of Supervisors approval since
the issue was not made clear at budget work sessions.
Staff recommepdm Board approval of the daily rate increase as recom-
mended by the Electoral Board."
By the above recorded vote, the Board approved arequest'to increase the
daily~rate of pay for'election officials and chief officer's as recommended by
the Albe~mrie County Electoral Board.
Item 5.4. Letter dated September 30, 1991, from Mr. D. ~S. Roosevelt,
Resident Engineer, Virginia Department of Transportation, entitled "Current
!!
Projects-ConStruction Schedule, was received as follows:
ROUTE
NO.
LOCATION
PROJECTS UNDER CONSTRUCTION
ALBEMARLE COUNTY
OCTOBER 1, 1991
STATUS
EST. COMP
DATE
660
743
250
BRIDGE OVER S FORK
,RIVANNA RIV
INT Rt 606 NEAR AIRPORT
ST. CLAIR AVE TO RT 64
CONSTRUCTION 80% COMP
CONSTRUCTION 55% COMP
CONSTRUCTION 9% COMP
NOV 91
NOV 91
SEP 93
October 9, 1991 (Regular Day Meeting)
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327
Mr. Bowermmn referred to the project listing for Route 631 project,
between Route 29 and Route 743, shown on the list of projects for construction
and asked the previous bid date was prior to this revised bid date of July,
1995. He also asked why the project is being delayed. Mr. Dan Roosevelt,
Resident Highway Engineer, said he did not know off-hand the previous bid
date, but the project is being delayed because funds are not available. Mr.
Roosevelt said he talked with County staff aboQt dividing the project into two
separate projects. He thinks that Route 743, from just west of Berkmar Drive
to Route 29, could be included with the Route 29 improvements. As soon as he
gets some definite cost figures he will bring them back to the Board with a
recommendation for funding.
~'Mr.' Bowerman asked when 'improvements to Greenbrier Drive Extended would
begin. Mr. Roosevelt said he anticipates ~mprovements to Greenbrier Drive to
begin after Rio Road is completed. Mr. Bowerman asked where the funding for
GreenbrierDrive. Mr~ Roosevelt said~the State~isfunding~the improvements.
There was no further discussion.
Item 5.5. Copyof Minutes of the Planning Commission for September 23,
1991,-was receivedfor information.
Item 5.6. Memorandum dated October 2, 1991, from Mr. Robert W. Tucker,
Jrt, County Executive, enclosing copy of "FY 1992-93 Operating Budget Calen-
dar,'' was received for information.
Item 5.7. Memorandum. dated October 4, 1991, from Mr,. Robert W.,.Tucker,
Jr,.,.County Executive, enclosing "August, 1991 Financial Report," wasreceived
for information as follows:
"Attached please find the August financial report from the Director of
Finance which is being presented this month in a new format. Deve-
loped~by the ~Financial Management Committee, this report represents
one of many collaborative efforts by this group to develop consistent
financial reporting mechanisms for the school division and general
government. The School Board has already approved this format for
theirmonthly financial reports.
You may remmmher that this ad hoc committee, composed of staff repre-
sentatives from each division, was set up to look at specific finan-
cial management functions within general government and the school
division to determine if there were areas for consolidation or greater~
cooperation, orif there were problem areas that needad correction,
The Committee met throughout the s~mmer to review and analyze various
financial functions and has made a number of recommendations for
Payroll, purchasing, financial ma~geme~t reports and budgeting that,
are either being implemented .or. are under further considezation~
Page one of the report shows an overall breakdown of General Fund
revenues and .expenditures by function with ~the thefirst column
showing, appropriated amounts and the second.column, reflecting the
recommended five percent reserve reduction. The percent to.date
reflects funds expended over the projected column, not the budgeted
amount. The SchoolFund follows the same format although theschool's
projected col,,mn, reflects.at5 percent reserve~hOld, back~
The final page of the report presents the unrestricted fund balances
for the General, Schooland Capital Funds; .adjustments to these fund
balances will be'tracked throughout the fiscal year on this one sheet.
A final fund balance for the Capital Improvemmuts Program Fund has not
been determined yet since.the fund is still being audited. Figures
shouldbe available in'the September report."
ALBEMARL~ COUNTY GENERAL FUND
MONTHLY FINANCIAL REPORT
AUGUST 1991
328
October 9, 1991
(Page 5)
(Regular Day Meeting)
FY 91/92
BUDGET
FY 1991/92
PROJECTED*
REVENUE
LOCAL $56,342,803 $56,342,803
STATE 3,795,910 3,795,910
FEDERAL 158,100 158,100
TRANSFERS IN 420~781 420~781
TOTAL REVENUE $60,717,594 $60,717,594
YEAR
CHANGE TO DATE PERCENT
$ 0$1,154,021 2.05%
0 604,843 15.93%
0 500 0.32%
0 0 0.00%
$ 0 $1,759,364 2.94%
EXPENSES
GENERAL GO¥'T
ADMINISTRATION $ 3,717,261
JUDICIAL
ADMINISTRATION 1,240,459
PUBLIC SAFETY 5,960,201
PUBLIC WORKS 1,580,265
HUMAN DEVELOPMENT 3,806,517
EDUCATION 31,463,182
PARKS/RECREATION/
CULTURE 2,443,069
COMMUNITY DEVELOPMENT 1,672,577
NONDEPARTMENTAL 3,494,850
TRANSFERS 5~339~213
TOTAL OPERATING
EXPENSES $60,717,594
$ 3,531,398
1,178,436
5,662,191
1,501,252
3.,616,191
29,890,023
2,320,916
1,588,948
3,320,108
5,072,252
$57,681,714
$ 185,863 $ 762,470 21.59%
62,02.3 197,349 16.75%
298,010 1,361,855 24.05%
79,013 287,179 19.13%
190,326 722,163 t9~97%~
1,573,159 0 0.00%
122,153 592,203 25.52%
83,629 313,938 19.76%
174,743 7,799 0.23%
266,961 ~90~334 1.78%
$3,035,880 $4,335,290 7.52%
BALANCE OF REVENUE OVER EXPENSES $ 3,035,880
* PROJECTED EXPFAIDITIIRES REFLECT 5.0% RESERVE REDUCTION
($2,575,926)
FY~91/92 FY 1991/92 YEAR
BUDGET PROJECTED* CHANGE TO.DATE PERCENT
REVENUE
LOCAL-SCHOOLS $ 415,585
STATE 19,351,031
FEDERAL 431,314
TRANSFERS IN ~31,463~182
TOTAL REVENUE $51,661,112
EXPENSES
INSTRUCTION
ADMINISTRATION,
ATTENDANCE,H~.ALT~t
$40,528,347
1,641,952
PUPILTRANSPORTATION
SERVICES 4,479,949
FACTLTTIES OPERATION/
MAINTENANCE 4,809,292
FACILITIES CONSTRUC-'
TION/MODIFICATION 208~572
TOTAL OPERATING
EXPENSES $51,661,112
BALANCE OF REYENUE OVER EXPENSES
$ 415,585 $ 0 $ 373,450 89.86%
19,351,031 0 1,674,034 8.65%
431,314 ~0 0 0.00%
31~463,182 0 0 0.00%
$51,661,112 $ 0 $2,047,484 3.96%
$34,449,095 ($6,079,252) $1,919,087 5.57%
1,389,700 (245,243) 448,015 32.24%
3,807,957
(671,992) 1,694,776 44.51%
4,087,898 (721,394) 779,683 19.'07%
177,286 (31,286) i3~474 7.60%
$43,911,945 ($7,749,167) $4,855,035 11.06%
$ 7,749,167 ($2,807,550)
PROJECTED EXPENDITURES ~CT 15% RESERVE REDUCTION
UNRESTRICTED-FUND BALANCE.06~30-91
I.RSSADJUSTMENTS
REAPPROP~TIONS
FY 9!/92~BUDGETED FUND BALANCE
ADJ%~FOUNDATION FOR EXCR. I.Lk~CE
TOTAL ADJUSTMENTS
ADJUSTED IRkRIESTRICTED FUND BALANCE
COUNTY OF AI,P, EMA~T.~
FUND BALANCE REPORT (UNAUDITED)
AUGUST 31, 1991
GENERAL SCHOOL CAPITAL
FUND FUND FUND
$9,419,030 $190,449
178,283
242.498
882 ....
420,781 882
$8,998,249
$189,567.
Item 5.8. Memorandum dated October 4, 1991~ from Mr. Robert W. Tucker,
Jr., County Executive, entitled "Ivy Landfill Capital Improvement Plan~" was
received for information asfollows:
October 9, 1991 (Regular Day Meeting)
(Page 6)
329
"The Rivanna Solid Waste Authority recently received a report from
Joyce Engineering outlining the various engineering and construction
costs related to the Ivy Landfill Capital Improvement Program. Joyce
Rngineering indicates that based on projected waste stream amd the
improvements over the next several years with regazd to new cell
construction and closure, the Ivy Landfill should have an extended
life through the year 2004/2006. .This does not reflect, however, the
recycling efforts currently underway in our comm~ity.
You will note in the attachment (on file) that the costs associated
with new cell construction ~mprovements and closure costs for various
cells at the landfill amount to approximately $20 million. These
costs are associated~with recent State mandates which all communities
in the Commonwealth are facing. With the Rivanna Solid Waste Author-
ity confronted with a $20 mill~on capital improvement program over the
next Several years, .your resolution requesting the Authority to
further.study a,waste-to-energy alternative attheIvy Landfill is
timely. The. significant costs associated with cell construction and-
closure may mmke the alternative of waste to energy a more favorable
solution."
Agenda Item No. 6. Approval of Minutes: April 3 a~d August 21, 1991.
Mrs. Humphris had read the minutes of August 21, 1991, pages 7 (#7) to
the end, and found two typographical errors.
Mr.' Bowie had.~ read the minu~es Of Augumt 21, 1991, pages 1 to 7 (#7), and
found them-to be satisfactory.
Motion was offered by Mr. Perkin~, seconded'by Mr. Way, to approve the
minutes as read. There being no further discussion, rollwas called and the
motion carried by the following recorded vote: . .
AYES: ~ Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr, Way.
NAYS: None.
Agenda Item No. 7a. Highway Matter: Status Report on Commonwealth
Drive/Peyton Drive Project.
Mr. Tucker said planning for the extension of Commonwealth. Drive to
Greenbrier. Drive is proceeding on schedule. The estimated bid date is Novem-
ber,~ 199l. Staff is'working with Comdial, as well as some of the property
owners along Peyton Drive, to finalize vacation of Peyton Drive. Some repairs
to Pey~on .Drive will be necessary when iris vacated and staff intends to
include this work with the contract on Commonwealth. Drive. Mr. Tucker said
a resolution and reco~m~_ndation will be ready for the Board's consideration at
its November 13 meeting.
Mrs. Humphris asked what repairs are necessary on Peyton Drive. Mr.
Tucker said the staff discussed putting a final treatment on the road. Funds
are available to overlay the road one more.time.
Mr. Bowe~man~ asked if it made sense to repave the road considering the
condition of its subsurface.' Mr. Tucker said another treatment would allow
the road to be used longer. One of the recommendations that willbe~coming to
the Boardis. to allow a p~ivate easement over a portion of PeytonDrive for
those persons who have direct access to that right-of-way.
Agenda Item No. 7b. Other Highway Matters.
Mr. Rooseveltsaid the Highway Department and Plmn~ing staff have begun
the process of updating the Six Year Plan. He provided the Boardwith a
handout (copy on file) showing the financial figures for~.the current SixYear
Plan. He had anticipated $20,376,000 being available for 1990 through 1996.
Recent information £romthe State indicates that revenues will be $350,000
less than that estimated in th~ current six yearplan, Mr. Roosevelt said
costs for improvements continue to rise due to inflation, but. fewer~ funds are
available.
October 9, 1991 (Regular Day Meeting)
(Page 7)
33O
Mrs. Humphris asked if interest accrues on funds when allocations are
made to projects and the projects are deferred, and, if so, who gets the
interest. Mr. Roosevelt said he is not sure whether or not interest is
allowed to accrue on accounts, but if it does, he knows it would go into the
State's General Fund and not to the locality.
Mr. Bain asked if bids received on any of the larger projects were less
than anticipated. Mr. Roosevelt responded "no". Mr. Roosevelt described a
maintenance project on Interstate-64 which requires the resurfacing of the
eastbound lane. The bid on this project came in considerably less than was
estimated, but, generally, bids on improvement projects are close to the
engineer's final estimate.
~, Mr. Bain asked if the amount allocated to unpaved roads could be reduced,
since some projects will be deferred. Mr. Roosevelt said the Board always has
the option to reduce the allocation for unpaved roads. However, if that
option is exercised, the mileage-which will be used for allocations in. future
years will be reduced. The Code requires that the, State's allocation be
reduced by $5000 for every $70,000 to $80,000 that is not put. into gravel
roads. The penalty is not very large, but over time, the amount would add up.
Mr. Bain asked if the Commonwea]th Transportation Board (CTB) might consider
reducing the percentage requirement, for unpaved roads without penalty bec~e
of delays in funding. Mr. Roosevelt said he does not think the CTB has that
authority. The penalty clause is Set out in the Code of Virginia and would
require legislative action,
Mr. Perkins said~he would not be willing to reduce the funds for unpaved
roads because he does notthink there is presently enough money allocated to
them. Mr. Bain felt consideration should be given to reducing State require-
ments for upgrading roads. Mr. Perkins said he has no problemwith that
suggestion.
~Mr. Bowie said he previously discussed the State requirements for upgrad,
ing roadswith Ms. ConnieKinchloe, the Culpeper District member onthe CTB.
He suggested to her that all the necessary right-of-way fora road bededica-
ted, but at the present time, the road only be upgraded and paved to the
current width of the road. When thetraffic count increased to a certain
number then the road could be further~ upgraded Ms. Kinchloe responded
favorably to the idea. He thinks the Board should make a formal request.
Mrs. Humphris said she would, like to have the matter pursued. Mr. Perkins
saidhe thinks that each roadhas to be considered on an individual basis and
he agrees the issue should be pursued. Mr. Way said it would be good for the
local governing body to havethe option of determining how roads, are robe
upgraded.
Mr. Roosevelt said traffic signal studies were prepared for the intersec-
tions,of Rio. Road at Greenbrier DriVe and .Rio Road.at Northfietds Road.
Volume and accident data were considered and neither location meets the
requirements for a signal, During a two-year period priorto the study, there
were no accidents reported at the Greenbrier intersection to the police and
only two accidents reported at the Northfields intersection. Only one of the
accidents could have been corrected with a traffic signal. Mr. Roosevelt said
the volumes, of traffic were considerably less than the required75.cars an
hour on a side street. The highest volume of traffic on Greenbrier Drive for
three hours was 65, 67 and 68 cars. Ail other counts were considerably below
that volume. He noted that at Northfields there were only 39 cars during the
peak hour. Mr. Bowerman asked if~ traffic volumes on both sides of the street
were counted. Mr. Roosevelt.replied "yes." The'highest number from either
side is used for the warrants. Mr. Roosevelt said the intersections, will
continue to be reviewed.
Mr.: Roosevelt gave.an update, of.the Route 660 project. He said the work
hasbegun, three of the five de~ks have been poured and he is hope~ml~that the
fourth deck will be poured next week. Weather permitting the bridge will be
open by Thanksgiving. The road has been paved except for the final surface
and one section ofhandrails is in.place. ~ewould behappy to take-any of
the Supervisors out to tour the Route 660 project and see how the work is
Progressing.
331
October 9, 1991 (Regular Day Meeting)
(Page 8)
Mr. Roosevelt then discussed the Route 250 East project. Mr. Roosevelt
said a monthly meeting is held with the contractor' to discuss his schedule and
from that meeting a public relations flyer is released. Th~s flyer gives
information on what is planned for the forthcoming month. He bought copies of
the October flyer for the Board, and he will send a copy of the flyer each
month to the Clerk, if the Board is interested..
Mr. Bowie said he thought the information in the flyer was helpful. Mr.
Bowie said he thinks traffic flows better with the construction than it did
prior to construction. He then asked Mr. Roosevelt to explain what the things
are that are placed along the painted lines. Mr. Roosevelt said they are
reflectors that are on a piece of cloth or plastic, and they bend over when hit
by, a vehicle. He said.that they,make a clicking sound, but there is no danger
to, thevehicle tires or to the control of the vehicle. Mr. Bowie asked if .the
reflectors are temporary. Mr. Roosevelt said "yes," and their purpose is to
make the new markings on the road more-visible at. night ar~/ to let people, know
wherethey are on the road.
.Mr. Bowie said the intersection of State Farm Boulevard and Route 250 has
become-very dangerous and he has seen no extra effort for traffic control.
Mr. Roosevelt said any time'vehicles are crossing State Farm Boulevard there
are to be flagman controlling traffic. Mr. Bowie said flagmen were there, but
trying toget onto Route 250 seemed dangerous tO him. Mr.. Rooseveltsaid the
contractor has tried to take care of the traffic~and let the traffic know what
to do when it turns into State Fam Boulevard~
Mr. Bowermmn said near the Carrsbrook entrance.on Route 29 North there
used-to be some poles that kept traffic out of that vacant area.~ The poles ~
have either, been removed or broken and the area is now being used~asa parking
spot for beer drinkers and other: things. The.area~is becoming unattractive,
He asked Mr. Roosevelt to look into the situation, Mr. Roosevelt said the
poles are called delineators and are the property of the Highway Department.
He did not know they were no longer there, but will look into the situati0n.-~
Mr. Perkins asked if anything has happened with the boat: ramp on Route.
660. Mr, Roosevelt said the Department of Parks andRecreation was, looking
into that issue, but he thought that nothing Could_be done until the County
decided whether,there could be access to the property. He also believes there
is a small strip of )rivate property between the Highway Department's right-
of-way and the land tPmt was purchased for the Reservoir which may pose a
legalproblem for access to the property. He said the last discussion in_
which he was involved indicated thatthe County would weigh-the pros and:cons
of developing a boat ramp or fishing., spot and then inform the HighwayDepart-,
merit if. an entrancewas desired, Since no one got intouch with him, he
assumed,:that the, County did not want the entrance. He added that the Highway
Department is not providing access to the river as part-of-the Route 660
project. .
Mr. Tucker said there are funds in the Capital Improvements Program for a
boat ramp at the South Fork Rivanna River Reservoir. The ramp will not be .put
in the,location originally discussed~ but, instead, will. be'located close-to
the R~vanna~bridge. Property wouldhave to-be~purchased before a ramp could
be put in.the initial location and the owner did not show any willingness to ·
sell. This will be discussed further during the Worksession on the-CIP.
Agenda. Item No. 8. Fire Hydrants Along Existing Water Lines Outside_ of
Service Area. Boundaries (deferred from Septem~ber 18, 1991). ,--
Mr. Tucker summarizedthe following memorandum_ dated. September' 27, 1991:
"Issue: Change in policy to. allow fire hydrants in rural areas that
are outside the Albemarle County Service Authority's (ACSA) jurisdic-
tional area. .
Back~round:.County.policyhas-been to not allow.fire, hydrants in
areas outside the. ACSA jurisdictiom~l area on thegrounds that such
authorization, may encourage development in. the rural areas and may
place undue demands on water service in those.water lines.
332
October 9, 1991 (Regular Day Meeting)
(Page 9)
Discussion: Review of this policy by related agencies suggests there
are positive benefits in allowing limited fire hydrants along existing
water lines outside the jurisdictional area with little imHact on the
encouragement of rural development or level of water service. The
benefits accrue to fire companies who would have claser access to
water and to residents who would have improved fire protection.
Recommendation: Staff recommends the installation of fire hydrants on
existing water lines in rural areas that are outside ACSA jurisdic-
tional areas under the following guidelines:
Water line~ must cross public roads or private roads built to
County Subdivision Ordinance standards;
2. Expansion through other fire protection networks o= spurs is not
__ allowed;
3. Fire hydrants must be immediately accessible by public vehicles,;
4. Locations will be mapped and fire companies so advised by ACSA;
5. Cost of installation will be borne by the property owner(s)/
developer; and
6. Maintenance will be assumed by the ACSA.
If this change~in policy is approved, requests for fire hydrant
installation will be handled through the .development review process
for new developments or by the Service Authority for requests on
existing development/water lines. Administrative procedures will be
developed upon Board approval for this policy."
Mr. Bain asked if there are any maps available which show the exact areas
involved. Mr. Tucker said staff could provide the.Board with information
where service is a possibility, but there is no guarantee that the service
will be provided because it would be at the. request of the property owner.
Mr. Bain asked how many hydrants are involved and if there cmn be two
hydrants on:one parcel. He.asked if there is any estimate of usage and how
the usage may affect the water supply. Mr. J. W. Brant, Executive Director,
Albemarle County Service,Authority, said there shouldnot be a change in water
usage. He.said.there are three primary areas that would be involved: with this
change in policy.-',There is a water' line to Ivy that crosses the Watterson
Farm which was the impetus for this change. There are somefire-hydra~ts
already in the area and on 01d Ballard Road there may he one or two properties
which could be protected by a hydrant. A second area involved in the change
relates to the Scottsville area and runs from the Scottsville water plant, back
into Scottsville along the Hatton Grange area. There are also some houses
there, that could be protected by hydrants. The third area is the Route 29
North area where the service area jumps from on~ side of the road to the
other. The water line goes down the middle of Route 29 and in some places
there are none. There is one other area which, will probably carry the most
significant pipeline outside of a, service area and that pipeline Twill go from
PantopsMountain to Glenmore Farms. This, pipeline will travel along Route 250
East and will be adjacent to many properties which could be served.
Mr. Bowie asked,the East of a fire hydrant. Mr..Brant said the cost of a
fire hydrant is between $1500 and $2000. Mr. Bowie asked if the fire hydrant
would be used to fight fires only. Mr. Brent responded,yes". ..
Mrs. Humphris asked if there would be enough, pressure on all .of the lines
to make the hydrants functional. Mr. Brant said a hydrantwouldnot be placed
on a water line unless there was sufficient pressure. Most of the. water lines
being discussed, are major transmission lines. He cannot envision any place
along these, lines that would not have sufficient flow end pressure.
Mr. Bain asked if individual property owners have. access to the fire
hydrants. He gave .an example of a subdivision where everyone hasswimming
pools and asked if fire companies are called when these residents want thelr~
333
October 9, 1991 (Regular Day Meeting)
(Page 10)
pools filled. Mr. Brent said permits are issued and there is a charge for
fire hydrant usage to fill swimming pools. Usage to fill swimming pools is
restricted to certain hydrants. The permit is issued only if tba location is
a safe place, it is accessible and it does not stir up the water system~
Mr. Bain asked if there are any roads in the County that do not meet
private road standards that are being considered for these water lines, Mr.
Cilimberg said the intent is to put the lines where they are accessible,
particularly for the fire companies and. the Service Authority,
Mr. Bowie said he supports this policy change..,
Mr. Bain asked if an impact is Caused by placing these fire hydrants
along existing water lines. Mr. Tucker said a developer might use a fire
hydrant located in a strategic place as a selling or marketing tool to sell
the property. Mr. Bain. asked if this cbmnge could legally impact rural, area
development. Mr. St.. John said the Board would not be legally obligated to
rezone property or to change the Comprehensive Plan. Mr. Bain asked if this
involves existing lines. Mr. St. John replied "yes".
Mrs. Humphris said hmr support of this change in no way encourages
development in the rural areas..She supports this for the benefits that
accrUe-to the fire companies and to the homeowners for.fire, protection.
Motion was then offered by Mr. Perkins, seconded by Mr. Way, to adopt thc
following policy to allow fire hydrants on exist,ing water lines in rural areas
that are outside of tba Albemmrle County serVice Authority's service area
boundaries:
COUNTY OF ALBEMARLE
POLICY GOVERNING THE INSTAI3.~TION OF FIRE HYDRANTS
IN R URALAREASOUTSIDETHEAI,BEMARLR COUNTY SERVICE
AUTHORITY'S 'SERVICE AREA BOUNDARYEg
Installation of fire hydrants on existing water lines in rural
areas that are outside the AthemarleCounty Service Authority's
serVice area boundaries will be alloWed using the fOllowing guide-
lines:
Water lines must cross public roads or private roads built.
to County Subdivision, Ordinance standards;
Expansion through other-fire protection networks or spurs is
not allowed;
Fire hydrants must be immediately accessibleby public
vehicles;
Locations will be mapped and fire companies so advised by
the Albemarle County Service Authority;
Cost. of. installation will be borne,by the property owner(s)/
developer; and
Maintenance will be assumed by the-Albemarle County Service
Authority.
Requests for fire~-hydrant installation will be handled through
the development review process for new developments, or by the
Albemarle County SerVice Authority for requests on existing develop-
ment/water line'S.
Mr. Bain said he will support the motion with the clear understanding
that. the change in_policy is for fire protection,
Mr. Bowie suggested that the staff provide the Boazd with progress
reports on the requests it receives. -.He also~ thinks that the statement
relating to why this change~in policy is being made should be located in the
front of an administrative instruction relative to fire hydrant installation~
October 9, 1991 (Regular Day Meeting)
(Page 11)
334
There being no further discussion, roll was called and the motion carried
with the following recorded vote:
AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way.
NAYS: None.
Agenda Item No. 9. Request from A. S. Ward to have property in Scotts-
ville included in the Service Area Boundaries for water service - Tax Map 130,
Parcel 15B,
This request was brought before the Board by the following letter from
Mr. A.. S. Ward:
"I own 6.831 acres of land in the Scottsville district. This land is
'adjacent to the Albemarle County Service Authority water treatment .- ~
plant.
I plan to build a home on this property.and alao locate a mobilehome
there. I desire to obtain County water instead of drilling wells. I
have talked with the Authority and they indicate that a recent amend-
ment may have included my property in the Albemarle County Service
Authority jurisdiction. However, ifnot, your approval would be
needed.to place my.property in the jurisdiction."
Mr.-Cilimherg summarized the, following memorandum dated OctOber.2, 1991:
"On September 11, 1991, staff provided a report to the Board of
Supervisors regarding the referenced subject. ~In reviewing this
report, the Board requested staff to go-back az~, research the history
of consideration to growth area boundary changes and jurisdictional
area designation in Scottsville. After review~of past actions and
minutes of the Board of Supervisors, staff can provide-the following
comment. :
On November 21, 1977, the Board of Supervisors accepted the
following recommendation for jurisdictional area comp]lance
with the Comprehensive~Plan in Scotts~ille: 'expansion of
the KDA proposal to incorporate the shopping center and
adjacent commercial zoning'. Documentation is not. specific
as to whether this recommendation was for water service only
or full service. It should be noted that in a November 1,
1977, staff report, staff stated 'the Ivy area is the only
area where staff can support a water only,.service area due
to existing facilities in that area and a, history of ground
water problems'.
On August 27, 1980, the Board of Supervisors adopted the
following motion: 'To draw a thin blue line on properties
on Route 726 from the Scottsville Treatment Plant to the
border of the Scottsville Growth Area indicating properties
fronting on said road are included~ in the water only dis~
trict.' Tax Map 130A(1), Parcel 64B is a property, adjacent
to. Route 726.
In 1983, the Board of Supervisors amended the Albemarle
County Service Authority,jurisdictiopml areas to conform
with recent revisions of the Comprehensive Plan. The
changes, for Scottsville were: (1) provide~for water to
existing, structures contiguous to water line; (2) expand
service area for water and sewer to conform with new growth
area boundaries; and (3) delete service to areas outside of
existing growth area except for Scottsville Shopping Center
and commercial uses and uses in need of fire protection
along Route 6. Although not documented, it is the recollec-
tion-of Mr. Ron Keeler that water only designation was
provided to Tax Map 130A(1), Parcels 64, 64A,. 64B, and 65 to
ensure that water would be available to the fire department
if the adjacent commercial area, especially the lumber
company, caught on fire.
October 9, 1991 (Regular Day Meeting)
(Page 12)
335
On February 1, 1989, during the Comprehensive Plan work
session with the Board of Supervisors, Mr'. John Home stated
that there had been interest by business owners in the area
of the shopping center to participate in the cost of extend-
ing water and sewer to. the shopping center, Mr. Lindstrom
asked for a staff recommendation regarding extension of
sewer service into a watershed area. Mr. Home replied that
it had been negatively looked upon in the past. Mr.
Lindstrom later asked staff to bring to the Board a specific
proposal with rationale for establishing: any growth area in
a water supply watershed. On March 15, 1989, in continuing,
review of the Comprehensive Plan, staff recommended tbmt the
boUm~ daries of Scottsville, as proposed, not be changed, It
was noted that a key factor in this recommendation was that.
such expansion would be into the Totier Creek Watershed.
In summary, staff bas'. not been able to conclusively detez~Line the
intention fQr the jurisdictional area designation, for Tax Map 130A( 1),
Parcel 64B~ which is currently for water only. It is obvious, howev-
er, that there has been an intention to recognize the conm~rcial areas
outside of the, growth area as important to the Scottsville-Community,
It also appears that a water only designation was to serve a .fire
protection purpose for properties along Route 6 and the full. service
designation was particularly., important to-the, shopping center.
Lacking prior intention to the contrary, staff would still~ recommend,
based on current, policy, that the jurisdictiODm] area designation not
be changed as reasoned in the-September 4, 1991, report to the Board
of Supervisors,,"
Mr. Cil~mherg said the subject property is located, in the rural area in
the T0tie=, Creek Reservoir watershed. He confirmed with Mr, Brent that there
are no water lines that currently cross or abut the property. The water lines
from the treatment plant go into., the town. Mr. Cilimberg said staff, finds
this request to be inconsistent with the objectives and. strategies of the
Comprehensive Plan. There are no identified health or safety problema on the
property, and the property is currently undeveloped. It has been the Board's
position that public utility capacities be reserved to support development of
designated growth areas, Allowance for expanded jurisdictional area designa-
tion would be inconsistent with past actions by the Board to limit utility
service outside the designated growth areas., particularly in a water supply
watershed. Based on those reasons, the staff does not recommend[ changing the
jurisdictional area. to include this property. Mr. Cilimberg noted_ that the
extent of the jurisdictional area designation is along the water line on Route
726 going towards Scottsville to the treatment plant.
Mr.. Bowie asked Mr. Ward, the, applicant, if he had, any-comments..
Mr,. Ward said although the property is currently undeveloped, he has
received a permit, to build a house and put a well on. the property., He said
that since the water line is within 20 feet of the property line, he thought
he might be able to connect. This area is not .in the Co,~nty's. recommended
growth area, but six or seven houses have been built on the road to Totier
Park recently, there, are 61. acres across the street from him for. sale, as. well
as35 acres and four lots across the creek.. It seems to him that the:area is
growing. The properties have b~en for sale a long time~ He purchased this
property several years~ago to build his retirement home and he is in, the
process of doing so.
Mr .Ward reiterated that it would only take 20 feet of water line to get
to his property. He does not want to dig. a well and this mmkes sense to him.
If his request is denied,, he. wants the Board's p. osition to be firm; He does
not want the County, at a later time, to iafom him that it is desirable for
him to connect to the County's ~ater system. He will not pay for water
service later, if the request is denied at this time,,
Mr. Way asked if there are, any houses .connected to the water line located
between the treatment plant and $cottsville. Mr. Cilimberg said. there are
several existing houses included in the jurisdictio~a'] area and a few'of them
have water. He said Hatton Grange Farm uses County water for its cattle,.
Those properties that have water service are designated for "water only" to
existing structures.
October 9, 1991 (Regular Day Meeting)
(Page 13)
336
Mr. Bowie said he is not inclined to support a request for water service
just because the water line is there.
Mrs. Humphris said there is always someone at the end of a water line and
she is not inclined to support the request.
Mr. Perkins asked who has the authority to require sommone to connect to
a water line when it is extended to a partic,,]ar area. Mr. Brent said the
Code of Virginia gives the Service Authority, with the Board's endorsement,
the authority to requi~e a property owner to cormect to the system if the area
was included in the jurisdictional, boundmry. However, if the property owner
has a functioning well that is satisfactory to the State Health Department, he
cannot be required~to physically ahamdon his well, but he can be required to
pay'a connection fee and a monthly non-user service charge which equates to
the debt service portion of the minimum monthly bill. This requirement has
never' been~enforced in the County.
Mr. Way said he can see that this area might eventually need the water
line extended. He cannot see the need for it at this time.
Mr. Bowie asked if there was a motion to take this request to public
hearing. There was no motion from Board members. For lack of a motion, the
request was denied.
Agenda Item No. 10.- Local l.and Use Management Powers, Statement concern-
ing (deferred from October 2, 1991).
Mr. Bowie said he does not think the draft statement says much, but it
gives the Board an opportunitY to move forward. He has no problem with the
statement and asked if it was agreeable to the other Board members.
Mrs. Humphris said she has a prOblem with one sentence. Whoever presents
the-statement will have trouble saying: "What are the State's priorities in
this direction setting?" She asked if the presenter could change this sen-
tence'. Mr. Tucker responded "yes".
. Mr. Perkins suggested that the recommendations in the third suggsstion in
the statement needed to be separated into four individual recommendations.
Mr. Tucker concurred.
Mr. Bowie thought the statement concerning revenue through equal taxing
powers would be more meaningful if.it stated that revenue could be produce~
through the same taxing powers as that enjoyed by cities.
Mr..Bain said-he wouldpresent the statement.
(The following statement was approved for presentation to the Co~nission
onPopulation Growth and Development on OCtober 10, 1991:)
COUNTY OF ALBEMARLE
BOARD OF SUPERVISORS
PRESENTATION TO
COMMISSION ON POPULATION GROWTH AND DEVELOP~T
OCTOBER 10, 1991
The County of Albemarle appreciates the opportunity to speak to the
Commission regarding the critically ~mportant issues it is addressing~
OUr County has a long history of attempting to manage its growth to
protect its valuable natural resources and efficiently utilize its
financial resources.. In this regard, Albemarle County has faced many
of the same questions and policy decisions that the State is now
facing. While our County has been largely successful in. retaining a
high quality of life for its residents, it has experienced frustration
in mawimizing its efforts. To some extent, these frustrations can be
linked to the relationship, of state level decision-making to local
initiatives. With the workof this Commission, the opportunity now
seems ripe to overcome these concerns, but this requires serious
consideration of a number of questions:
October 9, 1991 (Regular Day Meeting)
(Page 14)
337
What outside influences, both regionally and at the state level,
are going to affect the local government in the future?
How can local government beat identify and attempt to preserve
natural resources thmt are not only locally important, but also
important to the region and the state?
How can localities best meet the increasing financial dmmmnds of
growth?
What opportunities exist for regional approaches to more effec-
tive and efficient service delivery?
Can a broader base of "planning tools" be enabled so that locali-
ties may more directly manage their growth?
Consideration of these questions leads the County to offer the follow-
ing suggestions to the Commission:
First, at the State level, there is a need to identify where the State
is going in the. next~ twenty or more years. What are the State's
priorities in this direction? There is a need for better' coordination
between agencies of state government and from the state level down
through, the regional and local entities. There is a need for a
central information and resource hame at the State level that can
provide a repository where local-governments and regional interests
could obtain, technical data and assistance,
Second, there needs to be recognition of thepot~ntial for cooperative
regional efforts, In Albemarle County, we have found such efforts to
be beneficial in-such areas as land uae planning and provision of
services. While there is a need to recognize the Planning. Ristrict
Commissio. ns aa the base on which to build regional efforts, we muat
also realize that'the geography of regional cooperation will vary
depending on the issue being addressed.
Third, there is a need for localities to be able to control their own
destiny. This means more flexible andunencumbered, powers for. locali-
ties to:
produce, revenue through equal taxing powers to that enjoyed by
cities~;
developm~mt impact fees;
manage growth through adequate public facilities provisions; and
transfer of:development .rights.
In clOsing,: the County of Albemarle believes that the work. of this
Commission will set ~he direction for the Commonwealth and its locali-
ties for the next twenty years and beyond. We encourage you to move
ahead with foresight and innovation and not to be afraid to address
these challenges in new and non-traditional ways.
(At 1.1:18a.m., the Chairman called a recess.
11:32 a.m. Mr. St. John did not return,)
The Board reconvened at
AgendaItem NQ. 11. 11:30 A.M.:~ Public Hearing: To amend the service
area boundaries of the Albemarle County Service Authority in Scottaville to
include TM130A(1), Parael 64B on the southwest corner of Route 6 and R~ute 726
across from the Scottsville shopping center for water and sewer service.
Since.the applicant was not present, Mr. Way offered motion, seconded by
Mrs. Humphris, to defer this public hearing to November 13, 1991. Roll was
called and the motion carried by the following recorded vote:
AYES:. Messrs. Bain, Bowerman, Bowie~ Mrs. Humphris, Mr. Perkins and Mr. Way.
NAYS: None.
October 9, 1991 (Regular Day Meeting)
(Page 15)
338
Agenda Item No. 12. FY 1992-93 Preliminary Revenue Estimate.
Mr. Tucker summazized the following memorandum dated October 3, 1991:
"The following information is a preliminary estimate of projected
revenues for the FY 92/93 operating year. As you can see, overall.
revenues are expected to increase by $2.4 million which reflects only
a 3.98 percent increase or approximately hail of last year's addition-
al revenues of $5.0 million (nine percent). As anticipated, these
revenue projections reflect the continuing sluggish economy with FY
92/93 real estate revenues increasing by only $832,900 (3.2 percent).
Committed expenditures which include additional debt service on the
$19.0 million VPSA bonds and the City Revenue Sharing, will require
approx4m~tely $923,000 or 38 percent of the new money leaving addi-
tional revenues of only $1.5 million for other.needs. Such needs
might include, but are not limited to, the opening of Agnor-Hurt
Elementary, full year operating costs for Walnut Creek and possible
new debt service incurred by the upcoming FY 92/93 Capital Improve-
ments Program (CIP).
INCRF~E IN DOLLARS
OVER 1991-92
CHANGE IN REVENUES OVER 92/93
PROPERTY TAX REVENUES
OTHER LOCALREVENUES
STATE/FEDERAL REVENUES
FUND BALANCE
NET REVENUE INCREASE
$1{815,000
846,000
(12,ooo)
(242~500)
COMMITTED EXPENDITURES
DEBT SERVICE
REVE[~0E SHARING
TOTAL COMMITTED EXPENDITURES
$ 774,000
148,650
922,650
ANTICIPATED. EXPENDITURES
OPENING OF AGNOR-RURT ELEMENTARY SCHOOL
FULL YEAR WALNUT CREEK PARK
FY 92-93 CIP NEW DEBT~ SERVICE
TOTAL ~KNOWN~ EXPENDITURES
:$2,406,500
NET AVAIT,ABLE~ REIfENIIE
922,650
$1,483,850
$1,483,850
Mr. Bain said he thought the new debt service would be more than the
figure shown.~. He asked if there would be both a principal and interest
payment on.the VPSA~bond in 1992-93 if the whole $16..0 million is issued in
the Fall. Mr. Tucker said half of the interest will be due June, 1992, which
will put part. of the payment in this current fiscal year. There will.also be
a principal and interest payment due in Decmmber, 1992, and another interest
payment'duein June, 1993: Mr. Bain said he realizes that the principal
amount would not .be the same each year', but he thought the amount, would be
more than $1.0 million, for the full principal and interest payment each year.
Mr. Tucker said~his memo shows only the r~ng amount because there was
$150,000 in carry-over funds already shown in this year~s budget. Mr. Tucker
said he would have the amounts re_figured, but he thinks they are correct.
Mr. Bowie remarked that he and Mr. Perkins are working on the Audit
Committee's report to present next week.
Mr. Bowie said it would be helpful, to have an estimate of how much the
interest will be .in future years° He said that the carry-over for this'coming
year will help with next year'S payment, but that might not he the case in
future years.
Mr. Bowermansaid it would be helpful~.to have a cash flow projection on
into FY 1995-96 so that there will be a clearer idea of how the principal.
payment increases before it stabilizesl
339
October 9, 1991 (Regular Day Meeting)
(Page 16)
Mr. Bain asked about the County's sales tax revenues during the last four
months. Mr. Tucker said sales tax revenues have been level. He said there
has been some increase, however, there was no major change.
Mr. Bowerman asked how much it will cost to open. Agnor-Hurt School. Mr.
Tucker said the opening of Agnor-Hurt will cost approximately $1.0 million.
Mr. Bowerman asked if the $1.0 million would include, furniture and fixtures
and other things not included in the capital budget. Mr. Tucker said the
figures include all those things and some teacher salaries. Mr. Bowerman
conm~nted that teachers are transferring from other schools within the County.
Mr. Tucker said that is correct, but an additional six teachers are still
needed for Agnor-Hurt.
.~-Mr~ Bowie asked if the Board could have a more definitive est~mmte on the
costs for Agnor-Hurt. He said that if the cost is $1.0 million, the money is
being~ spent somewhere.
~Mr. Bowerman said it would, be helpful to know the incremental costs of
opening Agnor-Hurt. Mr. Bowerman asked, if some of the money will come from
other school projects. Mr. Tucker answered "yes." Mr. Bowermmn pointed out
that Woodbrook will not need five to eight trailers which means that Woodbrook
will h~ve that many fewer teachers.
Mr. Bain asked if there was any new information on-Walnut Creek Park.
Mr.~ Tucker replied "no".
There was nofurther discussion.
Agenda. ItemNo~ 17. Appointments.
The following memorandum dated October 8, 1991, was received from Ms.
RoxanneWhite, Executive Assistant:
"When the Charlottesville/Albemarle Children & YouthComm~ssion (CACY)
was established,~ a letter' of understanding~signed by the Board of
Supervisors and City Council included the following provision' with
respect to the responsibilities of the Cormnission:
'Set goalsand objectives for the Office of Children and Youth
through the development of a five~year operating work plan. To
insure that the Couuty and City are in agreement with the policy
and direction being set by the Commission, this plan should be
reviewed and approved at least annually by a committee composed
ofone representative from the Board of Supervisors, City Coun-
cil, City Manager's Office and the County Executive's Office.'
Since-the Commission has been in existence for almost a year, now
seems to bethe appropriate time to hold this oversight meeting. If
it can be arranged with city representatives~ aNovemher meeting would
also provide the Commission with some review and oversight before the
Start of the FY 92-93 budget, as well as the opportunity to disauss
the-Commission'srole in this year's budget process.
Fore. these reasons, a Boardmemher needs to be appointedor designated
to serve as the Board's-representative on this Oversight Committee."
Mr. Bowie asked for a volunteer to serve on the Oversight Committee. Mr.
Way commmnted that~ Mr. Bain: served on the originmI committee and he thinks he
should serve on this committee.. Motion was then offered by Mr. Way, seconded
by Mr. Bowerman, to appoint Mr. Bain to the Children and Youth Commission
Oversight Committ~e~ Roll was called and the motion Carried with the follow-
ing recorded vote:
AYES: Messrs. Bain, BOwermmn, Bowie, Mrs. Humphris, Mr. Perkins and Mr.~ Way.
NAYS: None.
Motion was then offered by Mr. Bain, seconded, byMrs. ~,mphris,~to
appoint Mr~ Robert S..parrott, Jr., to the Thomas Jefferson-HousingImprove-
ments Corporation,~with said term to expire on October 9, 199.4. ~oll was
called and the motion carried with the following recordmd vote:
October 9, 1991 (Regular Day Meeting)
(Page 17)
34O
AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way.
NAYS: None.
Mr. Tucker asked Mr. Way if he had an appointee for the Milton Airport
Study Committee. Mr. Way responded "no".
Agenda Item No. 18. Other Matters Not Listed on the Agenda from the
BOARD.
Mr. Tucker said he mentioned to the Board sox~ time ago about an urhan
sewer transmissiOnline that was planned through Carr~hrook and the northern
part of the urban area from the treatment plant on Route 29 North near the
dam. In routing the line, the RivannaWater and Sewer Authority encountered a
problem withthe Highway Department in the location of the line. The Resident
Engineer will not allow the water line to be located within its right-of-way
on Carrsbrook Drive and Huntington Road. The next step is for RWSA to appeal
to the District Engineer's office. The RWSA's Board of Directors requests
this Board'ssupport~of their position to appeal, to the District Engineer to
allow the location of the water, line within the Highway Depart=~nt's right-of-
way. The alternative is to go through people's yards or to follow alongside
the River which would be much more expensive.
,,Mr. Bain asked if the RWSA Board considered the efficiency of the trans-
mission line if it was constructed within the right-of-way as opposed to
alongside the river, Mr.-Tucker said nothiug would be lost by putting the
line within the right-of,way. He added that Carrsbrook residents support RWSA
because they do not want the line to go through their yards.
~Mr. Bowerman said he feels the public right-of-way shou/zl.beUSed for a
public use. He said that the. line is a major one, but it only,has to be
buried four feet deep. He added that traffic can continue along Carrsbrook
Drive during the time, that it is being constructed.
Mrs. Humphris asked the reason-VDoT does not want to put the line in its
right-Of-way. Mr. Tucker said the line is of no benefit to VDoT, and it would
disrupt the road to locate the line in the right-of-way.
Mr. Bowerman Said he. thinks the request should, he pursued.
Motion was then offered by Mrs. H,~mphris, secondmdhyMr. Bowe=man, to
adopta motion supporting the Rivapnm Water. and Sewer Authority's proposed
waterline, through Carrsbrook from the Route 29 North treatment plant, Roll
was called and the motion carried with the following recorded vote:
AYES:~ Messrs. Bain, Bowerman,,:Bowie, Mrs. Humphris, Mt. Perkins and, Mr, Way,
NAYS: None.
Next,;Mr. Tucker said Mr. Bain requested a legislative packet be prepared
for the. Board. He can hand out the information today or distribl~te it next,
week with the Board's agenda information. He received this information from
the Virginia Association of Counties (VACo) relating to items to be discussed
by VACo steering committees, at its annual meetir~. Also included is in~orma~
rion adopted jointly with the Thomm~ Jefferson Planning District Gommission.
Mr. Bowerman asked,, when the annual meeting will be held. Mr.~Tucker
responded that VACo~s annual meeting will be held November 10 through 12,
1991.
Mr. Bowie suggested that the information be with next week's agenda
information, Mr. Bain asked for a copy of the information immm~iately.
Mr. Way suggested that all candidates for the November election for Board
of Supervisors be informed of VACo's annual meeting so that they can have timm
to adjust, their schedules to attend the meeting should they win in the elec-
tion. Mr. Bain agreed.
Mrs. Humphris remarked that she thoug:ht this, conference would he'wOrth-
while because Secretary of Education Dyke. is one'of the featured speakers, as
well as three other cabinet heads,
October 9, 1991 (Regular Day Meeting)
(Page 18)
341
Mr. Bain said he attended a meeting of the Thomas Jefferson Planning
District Commission and the Jefferson Area Board for Aging for the purpose of
restructuring the makeup of the JABABoard. There will now be four members on
the JABA Board from the City, four members from the County and two from each
of the outlying jurisdictions. It has been difficult getting people, who are
appointed to the Board to come to the meetings. It is JABA's recommendation
that the County and City each appoint two representatives and JABAwouldthen
appoint two people from each of the jurisdictions. Outlying counties would
appoint one member each and one member would be selected by JABA. The intent
is to get people who are interested in serving and who would participate. Mr.
Bain said JABA needs an affirmative vote from each jurisdiction because this
is a change in bylaws,
Mr~ Bowerman asked who would be taken off of the JABA Board. Mr. Bain
said the change would occur through attrition, unless some member resigned.
· At this time,, motion was offered by Mr~ Bain, seconded by Mr. Bowerman,
to-agree toe recommendation from the Jefferson Area Board-on Aging thatthe
future~makeup of the Board's membership consist of half of the members from
each participating jurisdiction being~appointed by the governing, body and ~hm
other half to be selected by JABA. Roll was called and the motioncarried
with the following recorded vote:
AYES: Messrs. Bain, Bowermmn~ Bowie, Mrs.. Humphris, Mrl Perkins and Mr'. Way.
NAYS,: None.~
Mrs'. Humphris said the Board was supposed to discuss the proposed adult.
day care center-at today's meeting and asked when it would be discussed. Mr.
Tucker saidthe adult day care center will bediscussed either next week or
later. He said staff is trying, to get additional information on theother
site.
Mr. Perkins said he talked with Mr. Robert Brandm~burger, Assistant
County Executive, about a survey conducted by RoanokeCounty. He asked how
the: Board felt about Albemarle County conducting a simila~ survey. He said
Roanoke County could be contacted to find out what sort of questions were
asked. He.does not feel a lot of time or money, should be spent.
Mr. Bain asked Mr. Perkins to explain what. was covered in Roanoke Coun-
ty's survey. Mr. Perkins said Roanoke County asked its citizens if they were
pleasedwiththe County government and the services available, The survey
asked if the, citizens thought that Roanoke County's employees were friendly~
He said one reasonhe brought this up was because he received compla~ints that
there are,~some County employees who are over zealous a~d are doing more
inspections than are needed. He also received complaints that a citizen
cannot get th~ngs approved or the. approva1. process is taking longer than
necessary. He thinks a survey might shed some light on whether there is a
problem.
Mr. Bain said he has-no problem with a survey, but he is unsure-about the
amount of staff time and money that might be involved.
Mr. Tucker said starting next month there probably will be comment cards
in all departments, particularly those departments where there isa lot of
public interaction, .The public willhavean, opportunity to make comments
relative~to:.employees; services, etc, He.is,in the process of developing, goal
statements for staff in the County Office Building relative to the importance
of operations from a staff perspective. One, of hismain goals is todirect
interaction with.the public. He feels that the comment cards may help in
regard, but if the commemts are not strong enough, then maybe, a survey will be
necessary, He said that in the meantime, RoanQke County could be. contacted to
see what the'-survey contained and the costs.
Mrs. Humphris said about ten years ago she participated in composing a
survey for the Jack .Jouett District which was very. detailed and~revealing. At
the. time the survey was done there was a lot of public participation in areas
such as the reservoir, land use and,planning. People were particulazly
involved with what was going on in the district and were looking for an avenum
October 9, 1991 (Regular Day Meeting)
(Page 19)
342
to tell how they felt. It takes a lot of work to word the questions so that
an answer is not being sought and people say how they rea/ly feel. It is
possible that a lot of general comments would be received without any concrete
suggestions being made. She does not think that general comments about County
government will help anybody. She thinks that a survey is worthy of conside-
ration, but she believes that the questions need to be carefully selected and
the responses need to be dealt with carefully. She said that the issue of
government is very touchy. She personally feels that there are a lot of
people upset with government overall and they are very cynical because of what
is happening in Washington and Richmond, These people take out a lot of their
frustrations on local government because local government is the closest. She
thinks that a lot of th~ngs should be considered before a survey is launched.
Mr. Perkins again said he would like staff to contact Roanoke County to
get a copy of the survey and to find out the cost of the survey.
Mrs. Humphris said',shefinds it difficult to read. amemothat is set up
without being broken into paragraphs. She received a memo in whichapproxi-
mately four' different ideas were ~included in, the same paragraph, and she feels
that this, Board hasthe right to expect a memo to be written So that it is,
properly paragraphed and can be easily read. She has commented on this same
problembefore. She also mentioned a need to,understand how to punctuate
sentences that use the word "however". She was not taught to putcommas
before and after "however". She thinks that commas inter~ere,with the flow of
a sentenCe~.
Agenda Item No. 13. Executive Session: Disposition of Property.
At 12:14 p.m., the Board recessed for lunch. Mr. Bowie said he had
received a request for an executive session relating to the Greenwood School
property and a specific personnel matter. He suggested thatthe Board~meet
shortly before 1:00 p.m. for the executive session,
Motion was Qffered by Mr'. Bain, seconded by Mr. Bowerman to adjourn into
executive, session ,for discussion of disposition of property.(Code Section
2.1~344.A,3) and personnel matters (Code Section 2,1-344.A.1), Roll was
called and the motion~carried with the following recorde& vote:
AYES: ..Messrs. Bain, Bowerman, Bowie, Mrs~ Humphris, Mr. Perkins~ and Mr. Way.
NAY: None.
Mr. Bowie called the meeting back to order at 1:54 p.m. Motion was
immediatel.yLoffered by Mr. Bain, seconded by Mrs. Humphris, to adopt the
following:
CERTIFICATIONOF EXECUTIVE MEETING
WHEREAS, the Albemarle County Board of Supervisors, has convened
an executive.meeting on this date pursuan~ to an affi~tive recorded
Vote and in accordance with the provisions of TheVirginia Freedomof
InformationAct; and-
WHEREAS, Section. 2.1-344.1 of the. Code of Virginia requires'a
certification by the Albamarle County Board of Supervisors that such
executive meeting was conducted in conformity with Virginia law;
NOW, TMRREFORE,. BE IT RESOLVED that the Albemarle County Board of
Supervisors hereby certifies that, to the best of each member's
.knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting to which this certification resolution applies, and
(ii) only such public business matters as were identified in the
motion convening the executive meeting were heard, discussed or
considered~by.the Albemarle County Board of Supervisors.
343
October 9, 1991 (Regular Day Meeting)
(Page 2.0)
VOTE:
AYES:
Messrs. Bain, Bowie, Bowerman, Mrs. Humphris, M. Perkins. and
Mr. Way.
NAYS: None.
ABSENT DURING VOTE: None.
ABSENT DURING M~RTING: None.
Agenda Item No. 14. Awarding of Certificates of Appreciation to Members
of the E~911. Road- Naming Com~i.ttee.
Mr. Bowie said the presentation of the certificates to the E-911 Road
Naming Committee do not express the Board's gratitude for the work done by
this Committee. In. his eight year's as a member of the Board of Supervisors,
he cannot~remernher a-committee that had so much to do and such. a short time in
which to do it. There were 750 roads to be named and only a couple of com-
plaints made known. He thinks that this was phenomena]. He added that the
Committee did a superb job and the Board wanted to give this token of appre-
ciation to the members of that Committee. Mr. Bowie then recognized the
following Committeemembers:~ Messrs. George Howard, Richa~dMaztin,. Steven
Meeks,~ Charles (Chiok) Moran, Calvin Moyer, Howard Newlon, Lawrence Rogers and
Mrs. Jean Wheby.
The Board applauded the Committee members and Mr. Bowie thanked them for
being, present. He asked if .any of. the Committee m~ers wished to speak.
Mr. Martin said he enjoyed working with the Committee and he was glad to
be-able .to help on a project that has been needed for a long time.
Mr. Rogers said. he. enjoyed working with all of the people, and he was
glad that the Committee could ger..the job done in the allotted time period.
Mr. Moran said he was happy to have the opportunity to drive on som~
roads that he b~ never driven on before.
Mr. Bain commented that this was a major accomplishn~t. The Committee
did the work not only within the time frame but also with thoroughness and
completeness. He also thanked the Committeemembers.~
~-. Mr~ Martin thanked staff me--rs, Mr.~ Maynard Sipe a~Mr. Tax Weaver,
and said they were good leaders. If it had not been for them~ the Committee
might not have finished when it did.
Mr. Bowie thanked Committee mmmbers again for being at the meeting, and
he tbmnked them especially for the work that they did.
Agenda Item No. 15a. Work Session:
There was no discussion on this item.
meeting.)
ZMA-91-04. Forest Lakes Associates.
(Moved to the October 18, 1991,
Agenda Item No. 15b. Work Session: 1992-93/1996-97 Capital Improvements
Program
Mr... Tucker submitted the County Executive's review and rec:~dation for
the 1992-93/1996-97 Capital Improvements Program. Any direction the Board
might, give would ~.be beneficial~ He will speak Primarily to the item entitled
"FY 1992~97 Executive. Recommended~. Capital Projects"~ Mr. Cilimberg is present
to answer questions and bring the Board up-to-date on the Planning Commis-
sion's action and also to speak to specific projects if there are questions.
Mr. Tucker called the Board's attention to the section of the CIP enti-
tled "'S~mmm~y of Requested Projects'!. He said th~ 1992~93 recommended, pro-
jects ,are'shown in the'amount of $5.9 million, which is a reduction from. the
Planning Commi-~sion's initial reconmlendatioll of $1.6.2 million. He commented
October 9, 1991 (Regular Day Meeting)
(Page 21)
344
that some significant changes have been made with the hulk of the changes
relating to major road projects such as the Meadow Creek Parkway and the
connector road between Avon Street Extended and Route 20 South. Although
funding is not available for these projects, he thinks it is important to
maintain them in the CIP because if impact fee legislation passes, these
projects would be identified as major transportation improvements.
The section "Funding Summary - General Government Projects" was discussed
next. Mr. Tucker said General Government projects were separated from School
projects. He talked about the "Available Resources" in the General Fund
Transfer, and pointed out that for 1992-93 there is a $1.0 million transfer
that increases to $1.5 million in 1993-94. This is continued to 1995-96 and.
will-he $2. Omillion~ at-that {ima~ He explained that the transfer had been at
$1.8 million for 12 or 13 years. There has been no CIP adjustment or infla-
tionary adjustment for this item, and in hindsight, that is probably a mistake
on the.staff~!s par~. He,believes that there shouldhave been some. adjustments
made but perhaps thamoney.was not available~ The s~aff hopes that. during the
nextreassessment some increase in that transfer can be made to help in the
CIP long range planning, The needs are still there and will continue to grow.
If an increase is not.Possible, the issue, will have to be reconsidered next
year. The idea' is that once it gets to where it can be more easily managed.
from a fiscal standpoint, then. he third~s it can be dropped back to a CIP or an
inflationary increase~on an annual basis. The staff recommends that some type
of increase be considered tothis transfer item for the CIP fund balance
beginning in 1993~94.
Mr. Tucker said. the remaining items in this section areself-explanmtory
except.fOr "Expenditures - Recommended Projects" which is approximmtely $4.2
million for General Government. He pointed out that there is a shortfall of
$L. 2 million, and unless there is a transfer of, funds from theGeneral Fund,
which is probably going to be difficult to do, some 1992-93 projects will,have
to"be, considered for elimination or deferral to later years. This will be
studiedfurther~during the work sessions.
Mr. Tucker discussed next "Funding Summary - School Projects". The staff
has attempted a new approach so that the Board can start seeing the debt
service requirements of the County in one lump sum since it is connected to
CIPprojects. These projects are now shoWn in the operating budget and the
staff feels that it is more appropriate, from a tracking and accounting
standpoint, as well as good fiscal management, to start providing for that
funding in the CIP budge~. The Board will start seeing this as a transfer for
the General Fundto the CIP Fund for debt service in the ~uture. Mr. Tucker
said the subtotal of total revenues ($5.7 million,) relates to the current
total debt service along with borrowed funds which is anticipated for' school
projects that have been recommended at almost $1.2 million. The interest on
that amountof money brings it to $5,7 million.
Mr. Tucker said under "School Expenditures School Projects" the total
is $1.8 million. The "Comm4tted Debt Service" is the debt service of $4.4
million plus the debt service of approximately $775,000. Mr. Tucker Said new
debt~.service of $43,000, is based~on approx4mmtely~$1.2 million inborrowed
funds under theschools' section~ if t~VirginiaPublic School Authority
(VPSA),is~involVednext, year~. ~.~This makes, a total, expenditure of over. $7.0.
million, and when the difference is considered between the available resources
and school expendituresthere is a $1,3 million shortfall. It is unknown at
this time what will happen with the meals tax, butit would be a source of
revenue if it passed, but the staff.~ not planned on the meals tax revenue,
If the meals tax does not pass., some, projects will have to be eliminated; He
concluded, by saying that this is the financial aspect of the CIP and thetotal
shortfall for both the school projects and general gover~mmnt projects totals,
$2..6 million.
Mr. Bowie asked if the total shortfall.,for the. five years is $8,3 mil-
lion. Mr. Tucker responded"yes"~ Mr. Tucker added that either some of the
projects will have to be eliminated or some other method of revenue found to
fund the. recommendations. It has. not yet been d.eterm~ed whether the City of
Charlottesville will fund its shar~ of the. regio~l jall expansion. If the
City's-share is not,funded, then, the County will have ~to decide whether to
fund the entire amount.
October 9, 1991 (Regular Day Meeting)
(Page 22)
345
Mr. Tucker then referred to projects that had. revisions to the figures..
He said the cost for the County Office Building Annex (Item#3) has changed
considerably. Included in the CIP is $295,000 for renovation to the building,,
They have been looking for space outside of the County Office Building to
lease for the Federal and State agencies, He anticipates some red, ovations to
begin in 1992-93.
Next, Mr. Tucker discussed the amount for the new middle school facility
(Item #6). He said that funding, for the new middle school has not been
reduced or deleted, but it has been phased. He noted that the amount shown
($8.0 million) is not the actual need for the first year. Mr. Tucker said
additional f~mding has been provided for planning, a~chitectural drawings,
etc,, in~FY. 1992~93-for the. middle, school. The opening of that school is
anticipated to occur around 1994-95, assuming funding will be a~ailable.
Mr. Tucker then mentioned that the e~pansion for Broadns WoodElementary
School (Item#7) has been shifted to 1993-94. He has a meeting scheduled, with
the. Chairmmn of the School Board to analyze.the enrollment figures to see. what
impactthey will have on Broadus Wood Elementary School, If the enrollment
figures do not show the need for expansion, then the project will. be elimi-
nated.
Next, Mr. Tucker talked about Additional School Capacity Analysis (Item
#10). A feasibility study is being done relative, to an expansion for Western
Albemarle High School. This is not necessarily needed in. FY 1992-93 and could
be-shifted to another year. Enrollment figures need to be considered before
plans are made for an expansion.
Mr. Tucker said theschOols' CIP changed for FY 1992~93 from$11.4
million to $1.8 million. He noted that staff is considering separating those
projects that would meet the requirements fora bond issue and those projects
that would have to be financed through a GeneralFund tranafer~
Mr. Tucker ~said in the category "Fire, Rescue and Safety' he does .not see
an urgency for the northern joint facility for..~he Police Department (Item
~1). The cost of the study ($70,000) for th~s facility has been shifted one
year and construction delayed until 1995-96. He thinks that not only should
the facility beconsidered fora Police ~epartment, but it should also be
considered as a potential site for another fire and rescue station or a
permanent northern branch library. This would replac~ the space thatis being
leased at the Albemarle SquareShopping C~nter for the librmry. He pointed
out that there is also a site on the southern end O~ the Forest Lakes property
being considered for public use. Mr. Tucker sa~d the aerial truck (Item #3)
has also been deleted from the CIP until some additional~ information is
received from Jef'fermon Country Fire. and Rescue Association (JCFRA).
Mr. TuCker then discussed~ the category "Righways and Transportation".
Staff will look closely at the Revenue Sharing item.. The County has been
successful in setting aside $300,000 to $500,000.~every year' to go towards
Revenue~Sharing. If $1.2 million has to be eliminated from the CIP~ then he
will b~ studying whether the $500,000 match can still be maintained for State
roads. ~It~ is his understanding that the SecretmrY of Transportation is
recommending changes in funding for secondary roads, but he has received
nothing official in writing. Mr. Perkins commented that for the lasl several
years, the State has. not matched the $500,.000 that the County set aside. Mr~
Bowie~remarked that. he does not~ think the State will contribut~ $500,0OQ to
the program. In fact, he would not be surprised if theprogramis discontin-
ued. He then said that,' the State could also boost, the program, but cut the
funding. M~. Tucker said healso thinks the State is considering, boosting the
program to encourage localities to apply matching funds and then,reduce the
funding for secondary roads.
Mr. Tucker called attention the Sunset Avenue Alignment (Item. #4)~. He
said that more information is needed, therefore, funding for this item has
been deleted. ~e also added that funding for the Avon Street/Route 20: Corm~c~
tor Road (Item #6) has been deleted.'
Mr. Bain suggest.edthat instead of showing"O"in all theyears for these
projects that amounts be put in the fifth year. If the tOtal amount is shown
as "0" he does not think the project will be taken seriously.as a need. Mr.
October 9, 1991 (Regular Day Meeting)
(Page 23)
346
Tucker said that could be done. Mr. Bowie agreed with Mr. Bain, He would
rather show $100 in the columns than a zero beca,,se it looks as though the
item is being entirely deleted. Mr. Tucker said the staff has tried in the
past to balance the plan which cannot be done if the figures aze shown in the
fifth year. Mr. Bain suggested that asterisks could be used for the projects
that are being delayed. Mr. Tucker concurred.
Mr. Bowie said he he would like to see the Meadow Creek Parkway left in
the plan with figures shown in the years where listed, but not included in the
totals.
Mr. Tucker next discussed the category "Libraries". He explained that
the'$300~000 shown for-,additional materials at the Northside Bra~ch (Item #3)
is basically for books. It is important to see what the circulation is in the
region. Rather than the County picking up the entire $300,000 requested for
FY 1992-93, the amount ham been deleted until the circulation figures, are
knownand this will allow the region to participate in this funding,
Mr. Bowerman thought that an. amount should be included in the CIP for the
additional materials. Mr. Bain said there will not be much circulatiom if the
books are not available. Mr. Bowermmn said he would prefer- an amount instead
of a zero.
Mr. Bain asked, when the Northside Branch Library would be openLug. Mr,
Tucker said the library is actually opening later this month or early next
month. He said the Grand Opening will be December 7, 1991.
Mr. Tucker discussed the category "Parks and Recreation". He said that
some of these items will be either reduced or deferred in order' to balance FY
1992-93. He said a prior allocation of $10,000 was made to the Whitewood Road
Park project(Item #11) for a~ stUdy which was not needed because the.study was
done gratis.by the Committee. The Director of Parks and Recreation suggested
amending the requested amount to $20,000 instead of the original request for
$38,000.
Mr~ Bowie asked how many acres are included in the Whitewood Park proper-
ty. Mr. Bain answered that the Whitewood Park area has 22 acres. Mr. Tucker
commented that Greenbrier Drive will go through a portion of the property.
Mr. Bain said the property will still have over 20acres.
Mrs. Humphris said the design of the park is being done gratis by a
landscape architect and that is a tremendous gift to the County.
Mr. Bain asked ahoUt the $35,000 listed for the Rivmnna River Greenbelt
(Item #12). Mr. Tucker said the $35,000 is for a stUdY. This project is
being funded jointly with the City, but the County has more river front to
considers,
Mr. Bowerman asked if there is a definite location for the Riwanna
Reservoir Boat Launch (Item #6). Mr. Tucker responded "no," and added, that it
is a costly project.
Mr. Tucker"thendiscussed the last category "Utilities Improvements.'!. He
saidthat the County'.s Master Drainage. Plan and the Crozet Drai~mge Study
(Item #3) are shown at $90,000, which would provide for a portion of the study
to be funded in FY 1992-93 and the remainder in FY 1993-94. This is anothe~
project that will be closely monitored because of funding. He thinks that a
study will probably dictate some type of utility or service district within
the urbanarea or, other areas of.theCounty to implement necessary drainage
improvements for urban storm~ater'within growth areas. He added that particu-
lar~emphasis would be put on the urban area.
He next talked about the Keene Landfill CloSure (Item #7) which is a
committed project. The closure costs a lot of money, but it hasto be done.
The State has not yet approvedthe closure plan, but once it is approved~ the~
County will have to mote quickly on the prQject,
Mr. Bain asked who. is doing the legal work on the Keene Landfill. closure:
project. Mr. Tucker responded that the County Attorney, Mr. St.~John, is
doing the work.
October 9, 1991 (Regular Day Meeting)
(Page 24)
347
Mr. Tucker said he would be happy to answer any questions Board members
may have. There were no questions for Mr. Tucker at this time.
Mr. Cil~mberg informed the Board that the Planning Commission made no
change in its original priorities. He then distributed the. following
memorandum dated October 9, 1991, from Mr. David B. Benish, Chief of Community
Development,
"The Planning Comm~msion, at its meeting on October 8, 1991, on a vote
of 6-1, recommended its' FY 1992-93 through 1996-97 CIP to the Board
of Supervisors with the following revision to Section I, page 15, item
17:
17,
[63] Building Service Building and Site Improvements -
The Commission recommends that the portion of this project
that includes the construction of the sound wall to elimi~
hate the effect of the noise and visual~ pollution caused by
the daily operations of the Building Service Department on
the Georgetown Green Neighborhood be moved from an urgent
priority to a necessary priority. This is to allow proper
time to study whether a sound wall is the most cost effec-
tive and efficient manner to reduce the noise and visual
pollutants.
The Commission recommends that staff begin this study
immediately to determine if the proposed project is the best
solution. If the best solution is determined in time for
Board of Supervisor's review, the Planning Comrmission
recommends funding of the project in 1992-93 as a high
priority project. If staff cannot complete this study in
time for Board of Supervisor's review or if the nature of
the study requires hiring of a consultant, the. Planning
Commission recommends that the project be funded, in FY
1993-94 and allocate an adequate amount~ of funds, in FY
1992-93 to fund. the study."
Mr. Cilimherg said the residents of Georgetown Green spoke in favor of
construction of a sound wall.
Mr. Bain asked about the library funding. Mr. Cilimberg said the Commis-
sion recommended funding the library and did. not change that recommendation.
Mrs. Humphris asked if an alternative for the maintenance building at
Albemarle High School was to move the facility away from that site entirely.
Mr. Tuckmr said he talked with the School Superintendent and his feeling was
that the facility could be moved if there was another site available. A cost
figure is not included'in this planand further review is needed since con-
struction of a new structure would be costly. Mrs.. Humphris said any move
from the site would be long term and she feels there needs to be an immediate
alleviation of the. problem there. The present maintenance facility is very
close to the houses in Georgetown Green. Mr. Bain commented that the mainte-
nance facility was there long hefore the residents. Mrs. Humphris said the
facility has expanded and the noise level has grown tremandonsly. She third~s
that the residents there deserve some consideration. They have beem forbear-
ing in the way that they dealt with the expansion.of Albemarle High SchOQ1 and
the problem with the baseball field. Mr. Bain said he does not thinks new
building should be built just because of this situation.. He is willing to
listen to what the people have to say. Mr. Humphris said the idea of a new
building is not just because of the residents in Georgetown Green~. The County
has outgrown the present facility. Mr. Tucker agreed that. a new facility
would be considered in terms ofthe needs for building services expansion.
This would, be better than continuing to expand andmaybe making problems
worse, and he is not sure if there is room for expansion on the same site.
Mrs. Humphris said the site could still, be for a school use.
Mr. Tucker said the next step for the staff, unless the Board has. some~
other directions~ is to look at the Commission's rec~dations from last
night. The staff would also attempt to balance FY 1992-93 and determine how
to handle the high~ay projects ina way that would have the least financial
October 9, 1991 (Regular Day Meeting)
(Page 25)
348
impact. He will bring this information back to the Board for its consid.era-
tion. Not knowing how much the Board wants to be involved with of the list of
projects, the staff can make recommendations and then the Board can. do the
specifics at that time.
Mr. Bowie said he thinks the imformation is clea~er after it has been
explained and he suggested that the staff proceed toward a final recommenda~
tion. Board members who want to ask questions on a specific item could
discuss that item separately, and if there is a problem, it could be discussed
by the whole Board.
Mr. Bowie asked when the public hearing should be scheduled.. Mr. Tucker
suggested.that the public hearing be.held in December. He added that the
BOard could hold a work session on November 13 and then if another-one is
needed, it can be held on November
Mr. Bain requested detailed information on the $300,000 request for the
additional materials for the Northsidm Library. He would like to know what
all is included in the request, i.e., if 'the money is for books, audio-visual
equipment, etc.
Mr..Perkins saidhe met with.the the Crozet Crossing Citizen Advisory
Committee including Messrs. David. Benish, Jon Shepherd, Francis Fife and Bill
Edgerton,,. The final plan for the project was presented and it was the consen.-
sus. of the Committee that it was a good plan. The plan described how the
people would, be selected and the training they would receive relating to
financing of~the hoUse,.making monthly payments, etc. Mr. David Benish~ Chief
of, Community Development, said the Board will receive a copy of the conceptual
plan and other relative information as soon as it has all been complete~.
There was no further discussion on this item~
At 2:50 p.m., the Board recessed for the joint, meeting with the School
Board and reconvened in Rooms 5/6 at 3:00 p.m,
Agenda, Item No. 16. 3:00 P.M. - JointMeeting with School Board, Rooms
5/6:
School'Board members present were: Mr. Clifford Haury, Mr. Charles
Martin, Mrs. Patricia Moore, Mrs. Karen Powell and Mr. Roger Ward.
The~meeting was called to order at 3:03 p.m. (Mr. Way was absent.)
Agenda Item 16a. Presentation of Energy Efficient Building Design.
Mrs. Humphris said that everybody is conscious of the need to conserve
energy. Ms; Patricia Bower., a member of the Architectural Review Board, had
contacted Mr. J. Michael Whitcomb of the firm of Koh & Whitcomb, Planners,
Architects & Engineers, which is responsible for the energy efficient design
of about 35 College-oWned buildings at Montgomery College ~ Rockville,
Maryland.
Mr. Whitcomb was present, and made a slide presentation of a cost effec-
tive energy~management program whichhad been developedfor Montgomery Col-
lege. He discussed lower first costs and lower life cycle costs for both new
construction and renovations.
There were no particular questions at the end of the presentation for Mr.
Whitcomb to answer.
Agenda item~No..16b. Appropriation: Student Assistance Program (de-
ferred from October 2, 1991.)
Ms. Tracy Holt, Director of Fiscal Services, said students with certain
behavior characteristics are colleated into groups. Over the past four years,
100 students have been served. This year, 15 students were referred and their
par~ents wer~ called. This grant will. pay for the servicms of counselors from
October 9, 1991 (Regular Day Meeting)
(Page 26)
349
Region Ten who will stay on Albemarle High School. grounds. This is a joint
effort with the-community. The grant allows services in-house ratbmr than
only on an "as-called" basis. The intent is to also set up a program in the
middle schools and private schools, such as Tande~ and Miller School.
Mrs. H,,mphris questioned two amounts ~n the grant: $500 for copy sup-
plies and $1500 for materials and supplies. Mr. Bowie asked what type of
assistance is rendered. Ms. Holt said this money is used for a State confer-
ence where people go for training as well as having on-site training..
Motion was offered by Mr. Bain, seconded by Mr. Bowerman, to adopt the
following resolution of appropriation accepting the grant for the Student
Assistance Program:.
FISCAL YEAR: 1991/92
FUND: GRANT
PURPOSE OF APPROPRIATION: STUDENT ASSISTANCE PROGRAM
COST CENTER/CATEGORY DESCRIPTION AMOUNT
1311161311312500
1311161311550400
1311161311580500
1311161311600000
1311161311601700
PROF SERVICES INSTEUCTIONAL
TRAVEL- EDUCATION
STAFF DEVELOPMENT
MATERIALS & SUPPLIES.
COPY SUPPLIES
TOTAL
$28,907.63
1,548.00
500.00
1,500.00
500.00
$32,955.63
RESfENIYE DESCRIPTION ~OUNT
2311133000330600
STUDENT DRUGASST PROGRAM
TOTAL
$32~955.63
$32,955.63
Roll. was called and the motion carried by the following recorded vote:
AYES: Messrs. Bain,~ Bowerman, Bowie, Mrs. Humphris and Mr. Perkins.
NAYS: '.None.
ABSENT: Mr..Way.
Agenda Item No. 16c. OtherMatters Not Listed on the Agenda.
Mr. Bowie said the Board began work on the 1992-93/1996-97 Capital
Improvements Program today. He asked the County Executive for a summary.
Mr~ Tucker said:the Board was advised that there will be a shortfall of
funds for school projects of $1.3 million for the next year, and over the
five-year period the amount will be about. $6.0~million. He will work with Dr.
Paskel~and-the school staff to help prioritize items beforethe next work
session on November 13.
Mr. Bowie said that at the next joint meeting, the public hearing date on
thelCIP will be announced.
Mr. Bain asked if Mr. Haury had~ the September 30 enrollment figures. Mr.
Haury said the figures had to be revised, so they will be ready in the next
couple of weeks.
Agenda Item No. 19. Adjourn, There being no further business the
meeting was adjourned at 4:28 P.M.