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1989-04-03 adjApril 3, 1989 (Afternoon Adjourned Meeting) (Page 1) 409 An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on April 3, 1989, at 1:00 P.M., Meeting Room 7, County Office Building, McIntire Road, Charlottesville, Virginia. This meeting was adjourned from March 29, 1989. PRESENT: Messrs. Edward H. Bain, Jr. and F. R. Bowie, Mrs. Patricia H. Cooke (arrived at 2:00 P.M.), Messrs. C. Timothy Lindstrom (arrived at 1:05 P.M.), Walter F. Perkins and Peter T. Way. ABSENT: None. OFFICERS PRESENT: County Executive, Mr. Guy B. Agnor, Jr.; Deputy County Executives, Mr. Robert W. Tucker, Jr., and Mr. Ray B. Jones; and Administra- tive Assistant, Ms. Roxanne White. Agenda Item No. 1. The meeting was called to order at 1:07 P.M. by the Chairman, Mr. Way. Agenda Item No. 2. Work Session: 1989~90 County Budget: Education, N. Andy Overstreet, Division Superintendent; Recommended $47,921,550. Mr. N. Andrew Overstreet, Superintendent of Schools, addressed the Board. He said the School's staff has worked hard to improve the format of its budget this year and to provide information as clearly as possible. He thanked Mr. Agnor and his staff for their assistance. In order to balance the School's budget~ Mr. Overstreet said, roughly half of the major code categories were reduced and $400,000 was cut from the operations budget. He said the total operating budget for 1989-90, excluding salaries and capital improvements, is ~ lessthan one percent increase over the operations budget for 1988-89, while enrollment is projected to increase by about four percent. Mr. Overstreet said the purchase of new and replace- ment equipment was also deleted from the budget and no new programs will be funded. He said the County Executive has no further recommendations for reducing the School's budget. In spite of these efforts, Mr. Overstreet continued, the current budget leaves unfunded one element that is beyond the control of the Education Department. This element, one of the most pressing and important factors in the budget for the Education Department, is growth. Since 1985, enrollment has increased by about 1200 students, the equivalent of three elementary schools. He said the growth experienced this year, which will not be addressed in the budget for 1989-90 is not an isolated phenomenon, but a trend that will take place over the next ten years.I He said he does not think the present system can continue to absorb this r~te of growth. Mr. Overstreet concluded his presentation and asked if members of the Board had any ques- tions. ? Mr. Bowie asked if this budget allocated:money to new textbooks. Mr. Overstreet said new reading and science textSOoks would be purchased over a period of two years to allow time for the teachers to be trained to teach from the new textbooks. Mr. Way noted that the enrollment of Western Albemarle and Albemarle High Schools is projected to decrease by 61 students. He asked if the number of teachers at the high school level would decrease as well. Mr. Overstreet said it was not feasible to remove any teachers in'!~core subjects from the high schools, due to the need to maintain teacher-~tudent ratios. He said the number of teachers who teach elective subject~ has been reduced to the point where if one more teaching position is cut, t~e whole elective will have to be cut. Mr. Way said the teacher-student ratio last year was one to 14. Given the increase in enrollment predicted for next!~year, he continued, the teacher-student ratio will be one to 14.6. He said the State requires that the ratio be at least one to 17. Mr. Overstrget said the guidelines of the School Board are more exacting than the standards of the State. He said the 410 April 3, 1989 (Afternoon Adjourned Meeting) (Page 2) students are also distributed unevenly among the schools, which intensifies the problem. Mr. John English, Assistant Superintendent for Instruction, pointed out that librarians, guidance counselors and other non-teaching personnel are counted as teachers in calculating the teacher-student ratio. Mr. Way mentioned the 15 additional teaching positions requested by the School Board to meet the increase in enrollment. If the Board were to this request, totaling $375,000, and not all 15 positions were needed, he asked, would the School Board be willing to turn the unexpended amount back to the General Fund? Mr. Overstreet said this proposition sounded good at this point. Mr. Lindstrom referred to the $761,068 to be saved by "eliminating all instructional and operations equipment purchases except replacement buses" asked what major equipment will no~ be bought. Mr. Overstreet said the Vocational Business Department requested six Apple II computers that will not be purchased. He said many pieces of equipment were deleted from the voca- tional business program, such as LCD imaging systems, printers, pre-school tables and chairs for the child-care program, an air compressor, electric drills, a button-hole maker, and an arc welder. Mr. Bain asked about the $89,229 requested by Albemarle High School was not recommended for funding. Mr. Overstreet said the request was for media and science equipment. Mr. Bain noted that there are two categories titled "instructional and operations equipment", one totaling $761,068 and the other $748,418. Mr. Overstreet said the numbers were in the wrong place in the material provided to the Board. He said the $761,068 figure included requests for equipment that the Education staff determined was not necessary to fund this year. He said the $748,418 total included high-priority items, requested by the indi- vidual schools, that were cut when the School Board decided that no equipment would be budgeted for 1989-90 in order to balance the budget. The sum of $748,418 figures as part of the reduction options recommended by the County Executive, which total $1,071,000. (Note: Mr. Bain left the meeting at 2:03 P.M. and returned at 2:05 P.M. Mr. Bowie asked if the teacher-student ratios shown 6n page 11 included the 15 additional teaching positions. Mr. Overstreet said "no". Mr. Bowie asked why Broadus Wood, with an expected enrollment increase of '32 students, would receive no new teachers, while other schools with f~wer new students expected would receive new teachers if the Board approved-~ithe additional positions. Mr. English said adjustments could be made once the Education staff knew exactly which schools were going to grow in enrollment. Mr. Bain asked for more information on the necessity~6f hiring 12 new bu: drivers and purchasing buses. Mr. Harold Grimes, Director of Transportation, addressed the Board and said some school buses in areas predicted to grow carry as many students as allowed by State law. He said ~he Transportation Department rerouted buses last year in an effort to handle~the growth in enrollment and he does not think rerouting will work again'this year. He it is particularly important to add new routes to the northern part of the County to service the growth predicted for Earlysville and the surrounding area. Mr. Perkins asked Mr. Grimes about his request for a 36 percent increase in the salaries of directors and supervisors. Mr. Grimes '~aid the County shifted to the new coding system used by the State and thi~ shift that a number of positions be recategorized. Mr. Grimes SLid the number of positions will remain the same. Mr. Perkins said he has observed 64-passenger activit~ buses carrying only three or four students. Mr. Grimes said there are only three or four buses in the County that carry less than 54 students and t~ese are usually used for special education students. Mr. Perkins suggeste~ that the County contract with a parent to drive children to and from activities if just a few children are participating in the activity. Depending on ~he sport and the time of the year, Mr. Grimes said, there may be as many asli30 to 40 children on the activity buses. He said it would be difficult to h~re someone else to April 3, 1989 (Afternoon Adjourned Meeting) (Page 3) 411 transport the children, because the driver and the vehicle would have to meet the same requirements school bus drivers and school buses do. Mr. Perkins asked what additional duties are expected of teachers in the Career Incentive Program. Mr. Overstreet said the additional responsibilities range from acting as mentors to new teachers to serving on the Teacher Advi- sory Committee. He said this is the first year the Career Incentive Program has been open to teachers throughout the County; the range and mix of addi- tional duties are still in the experimental stage. Mr. Bain asked how many of these extra responsibilities are related to classroom instruction. Dr. Carole Hastings, Director of Personnel, said the Education Department would like to see duties associated with classroom instruction emphasized more than extracurricular duties. However, she said, one of the objectives of the career ladder was to stop paying teachers by the hour for leading extracurricular activities. She pointed out that the esti- mate for non-athletic sponsoring has decreased from $25,000 two years ago to $1,000 for next year. She said the cost of sponsoring these programs has been subsumed under the Career Incentive Program. Mr. Perkins asked why the School Board is requesting a 7.5 percent increase for teachers' salaries when the StaGe mandates only a 7.3 percent increase. Mr. Overstreet said the increase Of 7.5 percent is to accommodate attrition. He said 4.1 percent of the increase would be used to adjust the scale, adding about $1200 to each step of th~ career ladder. The progression of teachers from one step to another accounts for about two percent of the increase and the remainder will accommodate teachers being added to the career ladder. Mr. Way said the bus drivers who spoke during the public hearing said they will receive only a two percent increase in their salaries under the proposed budget. Mr. Overstreet said this is not true; the budget allows a scale increase of two and one-half percent and a merit increase of five percent, the same increases available to other County employees. Mr. Lindstrom said there is a problem w~th salary increases given across the board: the increase of two and one-halfi~percent may mean a lot at one end of the salary scale, but not much at the other end. Mr. Way said perhaps the Board should consider limiting the increase~ ~t the upper end of the scale. Mr. Grimes said it is difficult to hirelnew bus drivers at the current salaries. ~ Another controversial area, Mr. Overstr~et said, is the funding of the Charlottesville-Albemarle Technical Educatio~ Center (CATEC). He said the Education staff treated CATEC the same as anM other school. CATEC is receiv- ing an increase from the State of about eigh~ percent and an increase of about one percent from the County. He said the on~ percent increase is the same received by other County schools. For the pa~t few years, he continued, CATEC has experienced a decline in enrollment and ~ commensurate decline in State funding. The State is also moving away from ~ts earlier commitment to regional vocational schools and towards incl~ing vocational instruction in individual high schools. ~ Mr. Overstreet said he has thought long !and hard about ways to fund some of the necessities cut under the proposed budget. He suggested that the $500,000 set aside for operating costs in thei~new schools scheduled to open in 1990 could be used to cover non-recurring expenses such as the purchase of buses and equipment. ~, Mr. Perkins said he thinks citizens should feel free to make contribu- tions to the Education Department to cover th~ equipment and programs they want to see in their schools. 1 Mrs. Cooke asked what the Schools staff ~s doing to address the problem of declining enrollment in CATEC. Mr. 0verst~eet said he thinks the decline has leveled off and will not drop anymore. H~ said he thinks programs must be offered that more closely relate to the needs~of the market than what is taught now. He said part of the problem is t~ansporting children to CATEC from Western Albemarle. He said many student~ refuse to go to CATEC because 412 April 3, 1989 (Afternoon Adjourned Meetin (Page 4) their friends, clubs and social connections are all in one of the high schools. He said the Board of CATEC is undertaking a study to analyze the problem. Mr. Way thanked Mr. Overstreet and asked Mr. Charles Tolbert, Chairman the School Board, if he wished to address the Board. Mr. Tolbert said the School Board has not reviewed each school's requests for equipment because he thought no money would be available to fund any equipment. He said he would like the chance to review the list. (Note: The Board recessed at 3:02 P.M. and reconvened at 3:19 P.M.) Retired Senior Volunteer Program (RSVP); Requested $5,400; Recommended $5,000. Ms. Beth Smith was present to represent RSVP. Mr. Jones said the total budget for RSVP would increase from $59,657 in FY 1988-89 to $62,489 in FY 1989-90, a change of five percent. He said this increase is due to an increase of four percent in the cost of living and an increase of four percent in program enhancement and expansion. She said that RSVP is also requesting $200 for a new program, Life Issues for the Elderly (LIFE). LIFE is a peer counseling program which uses trained volunteers 60 years and older to advise other senior citizens in the areas of health insur- ance, legal issues, housing and home equity loans. Shelter for Help In Emergency (SHE); Requested $31,982; Recommended $28,174. Mr. Jones said the Shelter is requesting an increase, in the County's share of $5,895, or 22 percent, over last year's' funding,i This increase reflects an increase of five percent in the total budget ~for the Shelter. number of County residents who have used the Shelter jumped to 83 in FY 1987-88, an increase of 60 percent over FY 1986,87, and 21625 County residents participated in the educational programs offered by the Shelter during FY 1987-88. Mr. Jones said the staff of the Shelter would llike to use this increase to raise salaries by ten percent, an increase t~at seems justified based on the present salary scale. I,~. ~ The County Executive recommends that the Shelter be i~unded $28,174, whic] supports the recommendation of the Program Review Committee to fund the Shelter at the highest level, which would be an increase ~f eight percent. Mr. Richard Milnor, a member of the Board of Directors for SHE, intro- duced Ms. Mary Carter-Loninack, the new Executive Directo~ for SHE. Ms. Carter-Loninack said the County is maintaining 29'.6 percent of the Shelter's residents; the City, 34.1 percent. She said th~ City staff is recommending an increase of ten percent in funding for th9 Shelter; a ten percent increase from the County would bring the County's~share to $28,696. Mrs. Cooke asked what percentage of non-County residents are served by the Shelter. Ms. Carter-Loninack said the Shelter provides services to the localities of Planning District Ten. Over the last year, she continued, 85 ol the Shelter's residents lived in the City, 83 from Albemarle County, 12 from Fluvanna County, 18 from Greene County, ten from Louisa C6unty, ten from Nelson County and 38 from other areas. Mrs. Cooke asked how much the other localities have given this year. Ms. Carter-Loninack sai~ she does not know yet. Mrs. Cooke said she has a problem with localities using the services of an organization and not contributing towards funding that~iorganization. Parks and Recreation. Requested $779,419; Recommended $726,371. Mr. Mullaney was present to represent the Department of Parks and Recreation. Mr. Jones said the total operating budget for Parks and Recreation decreases by $380, or .05 percent. Personnel costs have =isen by 6.4 percent continuing operations have increased by 1.5 percent and th~e purchase of capital equipment has decreased by $35,000. A significan~ increase is $4,441 (66 percent) in contracted services to other governments due to the rising April 3, 1989 (Afternoon Adjourned Meeting) (Page 5) 413 number of County residents who participate in the Kids on the Block Program, which requests more money to increase the salary for a Recreation Aid); the Therapeutic Summer Playground, which requests more money to extend its session from six to seven weeks; the Wheel-Chair Basketball program, which needs to replace an athletic wheelchair; the Hearing-Impaired Socials, which requests funding an additional Recreation Aide; and the Program for Mentally Retarded at Camp Holiday Trails, which requests more money for additional staff. Mr. Jones said that other significant increases in the budget for Parks and Recreation include $500 in food service due to more participants, $684 in uniform costs and $1,271 in fuel and lubricants because vehicles were used more this year. Significant decreases include $1,500 in other contracted services, $1,129 in electrical services due to the ten percent reduction in Virginia Power's rates, and $2,000 in heating services based on actual costs. Mr. Jones said the County Executive recommends funding the operating budget for the Parks and Recreation Department at $15,724 less than the level requested. The reductions are suggested to be as follows: $7,287 in combined reductions in instructors, maintenance, printing, advertising, contracts- other, recreational supplies and travel; $2,812 in funding requests from JABA to purchase recreational materials and nursing supplies for the Adult Day Care Center in Esmont; and, $5,625 in funding requests from JABA to increase a part-time recreational aide to full-time at ~he Adult Day Care Center. Rivanna Park; Requested $85,235; Recomm~.ended $85,235. Mr. Jones said the Rivanna Park, expected to open in the summerliof 1989, will be a 100-acre recreational facility offering softball fields, tennis courts, picnic shel- ters, multi-purpose fields, access to the ri~er and nature activities. The City and the County are sharing equally the ~penses of the Park, with the County Department of Parks and Recreation responsible for the operation of the facility. The amount requested reflects thei!County's share of $191~729, the total budget for the Park in FY 1989-90, a d~rease of $3,337 over the budget for FY 1988-89. Mr. Jones said the increase~Df 7.5 percent in personnel costs reflects funding for a full year for two fulI~time groundskeepers and an increase in salary for part-time employees. !He said the County Executive recommends funding fully this request. ~' Regional Library; Requested $1,174,577; iRecommended $907,000. Ms. Donna Selle, Library Director, and Mr. Peter McInt6~sh of the Library Budget Committee were present to represent the Regi~hal Library. Mr. Jones said the total budget for the ~ibrary for FY 1989-90 is $2,142,134, which is an increase of $625,100 ?(41 percent) over the budget for FY 1988-89. The Library's request to the Co~ty for $1,174,577 reflects an increase of $343,986 (41 percent) over last Y~ar's appropriation. He said significant increases include a request for $!i47,000 to cover the implementa- tion of a pay and reclassification plan for n~ne months; a 50 percent increase ! in health benefits under the C~ty s Blue CrosS/Blue Shield plan and an increase in custodial and maintenance costs r~flecting a change from service contracts to permanent staff under City management. Mr. Jones said the Library also requestsi funding for four program addi- tions. The Library would like $78,000 to extend its hours at the Central Library and the branches in Scottsville and Cfozet and the Counties of Louisa, Nelson and Greene. He said the Library also ~ould request more funding for additional staff, including a librarian specializing in literature for young adults, a collection development specialist f~r the Gordon Avenue branch, three library assistants, one circulation assistant and one bookshelver. He said the Library proposes to use approximatel~ $40,000 worth of fees and fines to create an Equipment Revolving Fund to main(ain and replace photocopier, computers, microfiche equipment, video equipment, fax machines and postage machines. The Library plans several capital ~xpenditures totaling $170,000 for shelving, drainage work, painting, guttering, grounds renovation and handicap facilities at the Central Library ($. 4,000), the Gordon Avenue branch ($116,500) and the Scottsville branch ($10,001I,). 414 April 3, 1989 (Afternoon Adjourned Meeting) (Page 6) Mr. Jones said the County Executive recommends that-the County increase its share of funding for the Library by nine percent, or $76,409, for a total allocation of $907,000 to allow for inflation and the County's increasing use of the Library. Mr. Jones said the staff compliments the Library Board for studying the Library's pay plan, capital needs, and expanded hours and attempting to maintain the buildings better. However, M~. Jones said, the staff did not feel it could recommend an increase of 46 percent in funding. Mr. Jones said the City staff has decided to increase its level of funding to ten percent to bring the City's contribution to $478,852, or 93 percent of the Library's request. The COunty would have to increase its funding by $185,357 in order to meet the percentage of the Library's request funded by the County. Mr. Agnor pointed out that the City's agreement to increase its funding is contingent upon the County doing the same. Mr. Peter McIntosh, a member of the Library's Budget Committee, addre~ the Board. He said this budget is not a "wish list" but a "needs list" and every item listed has been scrutinized by the Board of Directors of the Library. He said the Library Board hired Ms. Selle with the understanding that she would produce a plan for reorganizing personnel within six months of her accepting the position. He said this plan was completed within three months. The staff was reorganized and reduced by September, 1988, and the administration of the staff was merged with the City's personnel system. He said this merging is one of the reasons for the reclassification scheduled to cost $147,000. As the Library Board began to discuss thei:possibility of merging with the City's personnel system, they discoveredilthat employees of the Library earn 12 to 15 percent less than their counterparts in the City and County. !~ Mr. McIntosh said patrons are demanding that the Library buy more books and stay open more hours. The Library is behind in buying books, he said, because the Library BOard decided four years ago to pay f'~r the automation of the Library by using the funds set aside for new books. Be said the Library Board would like the Library and several of its branches fo stay open Friday and Saturday nights and Sunday afternoon, which would cos~ about $78,000. Mr. McIntosh said the Library Board is also requesting that the City and the County fund several crucial capital projects. These Projects include replacing the gutters at the Scottsville Branch and installing a restroom that is accessible to handicapped patrons in the Gordon Avenue branch. He urged the Board to increase its appropriation as the City did. ~ Mr. Way asked if the Library Board has considered fumding weekend hours at the Library by closing the Library during times of less use, such as Monday morning. Ms. Donna Selle said the Library staff has conducted studies of when the Library is used most. She said the Library is used most between 9:00 - 10:00 A.M., the lunch hour, and in the evenings. ~ il Mr. Lindstrom asked Mr. McIntosh to explain more fuliy how the Library purchased its automation system. Mr. McIntosh said the Library receives about $500,000 a year from the State for the purchase of books And the salaries of professional librarians. For the past three years, however, the Library has used $250,000 per year to fund the automation. He said this was not enough money to pay for the automation and there was not much mo~ey left over to buy new books. He said the consultant commented that the Library has about half the books held by other libraries of the same size. il Mr. Lindstrom asked what the automation system does. ilMr. McIntosh said the system speeds up the amount of time required to check~6ut books, resulting in the need for fewer employees, and protects the Library'!s collection of books. Mr. Lindstrom asked how much the automation systemihas saved the Library. Mr. McIntosh said he does not know. Mr. Lindstrom said it appalls him that the Library Board has forsaken $750,000 worth of books for a machine that needs to be maintained and that probably will not save the County any money. He said he wants to see the Library's justification for the purchase. Mr. Lindstrom asked what would go unfunded mf the LmbMary Board does not receive the amount requested. Mr. McIntosh samd ~f the Board agrees with the 415 April 3, 1989 (Afternoon Adjourned Meeting) (Page 7) staff's recommendation, the Library will not be able to extend its hours of operation, hire a librarian for young adults or a collection development specialist, and the reclassification system aould be undertaken for only one month. Virginia Discovery Museum, Requested $14,500; Recommended $7,250. Mr. Jones said the Museum requested an increase of $7,250 (100 percent) over the funding allocated in FY 1988-89 to increase its staff and expand its programs. He said the request represents five percent of their total budget with 86 percent of the budget coming from private donations and fees. Mr. Jones said the County Executive recommends funding this request at the current level of $7,250, which is comprised of $5,000 in local funds and a matching grant of $2,250 from the Virginia COmmission of the Arts. Ms. Jean Faunt, Executive Director of the Virginia Museum, addressed the Board. She said the Museum faces some problems due to the smallness of the building housing the Museum. She said the building is so small it cannot accommodate a busload of school children. She said the Museum is beginning to look for a new home. She described some of the exhibits and programs offered by the Museum during the past year and said the Museum is beginning to feel the effects of growth. ~ United Way Child Care Scholarship Progr~, Requested $13,570; Recommended $-0-. Ms. Zakira Beasley was present to rep[esent the Scholarship Program. Mr. Jones said the Scholarship Program provides direct fee-subsidies for low-income families in the Thomas Jefferson ~,lanning District Ten. The purpose of the program is to promote good ca~e for children, especially "at-risk" children and to enable the parents of such children to be employed, thus reducing their dependence on public assiistance. The scholarships offset no more than 70 percent of the costs of a chiild's care and are based on a sliding scale fee with the parents paying a ~ortion of the cost. Funding for the scholarships presently comes from the Uni~ted Way, the City of Charlottes- ville and Albemarle County. Funds from the ¢iounty were restricted during FY 1988-89 to serving recipients of Aid to Dependent Children who are working or who are in a training program on their way t9i. employment. The funds requested from the County this year would provide scholarships to 32 children, which is a slight decrease from last year due to currebt usage and the average duration of a scholarship, ii.! Mr. Jones said the County Executive again recommends that the Scholarship Program not be funded for FY 1989-90. Based i.~n the Board's restrictions that the FY 1988-89 funds be used for ADC familie~!; in need of day-care, United Way has not been able to utilize the allocation ~6r the current year. In Febru- ary, United Way returned these funds, which W~are transferred to the Department of Social Services. Since guidelines for thai programs are similar and the State reimburses 90 percent of the funds, staff recommends that day-care subsidies remain in control of the Department: of Social Services. Ms. Zakira Beasley, the Program Coordina~ Scholarship Program, addressed the Board. In served by the Scholarship Program. She said Department is now serving many of these child: needs that the Social Services Department can! summer enrichment programs under the directioi These are child-care programs used mostly by would otherwise be home alone after school an, scholarships were awarded to 19 County childr, summer enrichment programs, at a total cost o: request would provide scholarships to 15 chil, program and 15 scholarships during the school children of working, low-income families. Sh, Department also has a waiting list of four f~ arship program and will not receive further filnding until July. or for the United Way Child Care 1988, 42 County children were ;he County's Social Services ;en. She said she has identified .ot meet: the after-school and . of the Education Department. 'orking parents whose children · during the summer. In 1988, .n in these after-school and $3,187. She said the current ren in the summer enrichment year and would be awarded to the said the Social Services ~ilies for its child-care schol- She said 416 April 3, 1989 (Afternoon Adjourned Meeting) (Page 8) United Way could provide scholarships for these waiting families until other funds become available. She urged the Board to fund United Way's request. Mr. Bain asked what families on the waiting list are doing about child care and said he thought the State funded these scholarships. Mr. Jones said Ms. Beasley has just presented information which is new to him and said money was transferred from United Way's budget to the Social Services Department to cover these scholarships. Central Virginia Child Development Association (65/CDA), Requested $9,650; Recommended $6,650. Ms. Joy Matthews was present to represent the CVCDA. Mr. Jones said the CVCDA proposes to diminish the gaP between child care services in the community and the growing need for those services and to increase the competence of those who provide care for children. The CVCDA hopes to accomplish its objectives by increasing the counseling for low income parents ($3,000); increasing the training for providers ($3,000); recruiting and training new providers ($1,825); and, recruiting the~participation of employers ($1,825). Mr. Jones said the County Executive recommends allocating $6,650 to the CVCDA to cover the cost of increasing the counseling fori~low-income parents, the training for providers and the participation of employers. Ms. Joy Matthews addressed the Board and said the need for child-care is growing. She thanked the Board for its support in the past and urged them to approve the full request. She said CVCDA needs the diff~ence between the amount requested and the amount recommended to fund its f~aining programs for child-care providers. She said the Social Services Depa~'~ment needs trained child-care providers and does not have the resources to Crain them. She said the Social Services Department had contracted with CVCDA ito train child-care providers in the past and would like to do so in the future. Mr. Porter, President of the Board of CVCDA, said h~,.is concerned about the quality of education in the County. He said CVCDA's ~rogram trains child-care providers to meet the emotional and intellectual needs of children; the program is not just a baby-sitting service. He aske~'ithe Board to recon- sider the recommendation of the County Executive and fund'[i the full request. Agenda Item No. 3. Discussion: Design and Facade 0'f Moorman's River Bridge (Route 671). Since Mr. Dan Roosevelt, Resident Engineer for the Virginia Department of Transportation (VDoT), had not ar~..{ved, Mr. Way decided to move on to Agenda Item No. 4. Agenda Item No. 4. Statement for Primary Highway Prgallocation Hearing in Culpeper. Mr. Tucker said the Planning Commission, on March 21~ 1989, approved the Six Year Primary Highway Improvements Plan as forwarded by the Virginia Department of Transportation (¥DoT). He said the Planning'. Commission endorsed the following projects: 1. The County should continue to support the planning process for improvements to the north-south capacity of Route 29 North and/or construction of a bypass. This project is cons$'dered a high priority. ~ 2. The County should continue to support the widening and reconstruc- tion of Free Bridge and Route 250 East to the I~terstate 64 inter- change. The field review for this project has Been completed and, pending final modifications to the plans, is scheduled for construc- tion in the Spring of 1991. This project remains a high priority for the County. The County should continue to emphasize the need for VDoT to study Route 20 South from Piedmont Community College ~o Route 712, and 417 April 3, 1989 (Afternoon Adjourned Meeting) (Page 9) Route 240 from Route 250 West to Route 810 in order to recommend necessary road improvements. While the spot improvements planned for both road segments are appreciated, specifically a bridge and approach improvement on Route 240, and an intersection improvement with turn lanes on Route 20 South at Avon Street, the staff believes that the entire road segments must be fully studied and improvements to the alignments considered. On Route 20, the staff would like to see VDoT address the horizontal and vertical curvature problems from Avon Street to approximately two miles south. There are several dangerous reverse curves along this segment of roadway. For the past two years, the Board has asked that these two roads and that the studies be undertaken in last year's Primary Road Plan review. It is difficult for VDoT to support these projects without a firm idea of the level of improvements necessary. As was recommended last year, the staff believes that the County's presentation of this request should focus on the need for funds to conduct the studies necessary to determine the level of improvements needed. The staff believes the study of both road segments to be a high priority. The County should continue to recommend the construction of an interchange on Interstate Route 64 at Avon Street. The staff recommends the widening d!f Route 250 West from Emmett Street to Route 637 in Ivy. The c~arlottesville Area Transportation Study (CATS) recommends that Route'f250 be widened to a four-lane, divided road from the Route 29/250!Bypass to Route 677, and a four-lane, undivided road. from Rout~ 677 to Route 637. The Plan also calls for Route 250 Business (ivy Road) to be widened to four lanes with a flush median (center turn lane) between the Bypass and Emmet Street. The final design oflthe improvements in this area is important as a gateway to the County, City and University. This segment is the highest priority of the Route 250 West improvements, which are recommended as Phase II improvements in the CATS. The staff believes the Board should con~ider including these projects in the Six Year Primary Plan for ultimate funding and construction. Ail projects in the County recommended as Phase I improvements in CATS are already programmed for dev&lopment in either the Six Year Primary or Secondary Road Plan. ~ The staff also recommends that VDoTiundertake a systematic study of Route 250 East from the Interstate ~oute 64 interchange to the Fluvanna County line, and attend i~ particular to the segment from the interchange to the proposed Milton growth area. Due to develop- ment in this area and the possible designation of a new growth area, traffic will increase on Route 250.1 This study should recommend the road improvements necessary to maintains,., an adequate level of service. After some discussion, members of the Board decided that a staff person will attend the pre-allocation hearing in Culpeper on April 12, 1989, on behalf of the Board and present a statement setting out these six items. ? Agenda Item No. 3. Discussion: Design ~nd Facade of the Moormans River Bridge on Route 671. Mr. Roosevelt addressed the Board and sa~dVDoT plans to hold a public hearing on the design for the bridge and apprOaches in July, 1989. He said he had the impression the Board wanted a concrete and wood railing on the bridge. Mr. Way asked Mr. Forbes Reback if he wo~ld like to make any comments. Mr. Reback addressed the Board and said he thinks VDoT is "putting the cart before the horse" because VDoT does not have the right-of-way necessary to make the improvements. He said he has no objection to VDoT installing a tastefully designed bridge within the right-of-way it currently holds. He said the Virginia Outdoors Foundation holds easements on the property needed 418 April 3, 1989 (Afternoon Adjourned Meeting) (Page 10) for any additional right-of-way. He said he does not want to see the public's money spent on designing a bridge that VDoT may not be able to build. Two other residents of the Millington area, Mr. J. P. Davis and Mr. John Birdsall, were present. Mr. Davis said he does not understand why VDoT canno~ use the right-of-way it already owns for improving the approach to the bridge Mr. Roosevelt said VDoT is aware of the easements granted to the Virgini~ Outdoors Foundation. He said representatives of VDoT have discussed the easements with the Attorney General and were advised that there are ways to obtain rights-of-way across the easements, so VDoT can and will proceed with the project. Mr. Lindstrom said he thinks the bridge described by Mr. Roosevelt earlier, with the concrete and wood railing, is the design preferred. Mr. Wa~ said Mr. Lindstrom is correct. Mr. Roosevelt said there are options concerning the color and composition of the bridge's facade that he will present to the Board on May 10, 1989. Agenda Item No. 5. Approval of Minutes: March 9, April 6, April 13, April 28 and November 30, 1988; January 18, February 1 (A), February 15 (A), February 22 (A) and March 15(N), 1989. Mr. Bowie had read the minutes for February 22 and March 15 (N) and found only small, typographical errors. Motion was offered by Mr. Bowie and seconded by Mr. Lindstrom to approve the minutes for February 22, 1989, and March 15 (N), 1989. Roll was called and the motion carried by the following recorded vote: ~ AYES: Messrs. Bain and Bowie, Mrs. Cooke, Messrs. Linds~rom, Perkins and Way. NAYS: None. Agenda Item No. 6. Other Matters Not Listed on theliAgenda from the Boar~ and Public. !~ Mr. Roosevelt said the County should notify V DoT byi~pril 14, 1989, as tc whether it is interested in participating in the Revenuei~haring Program for 1989-90 and, if so, how much money the County wants to p~ into the program. Mr. Robert W. Tucker, Deputy County Executive said the staff recommends that the County provide $500,000 to be matched dollar-fori~dollar by. funds froz the State. Motion was offered by Mr. Perkins and seconded by Mri Bain to indicate t¢ VDoT the Board's intent to participate in the Revenue Sha~ing Program for FY 1989-90, in the amount of $500,000. Roll was called and ~he motion carried b the following recorded vote: ~ AYES: NAYS: Messrs. Bain and Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way None. Agenda Item No. 7. Adjourn to April 5, 1989, at 1:00 P.M. At 4:25 P.M. motion was offered by Mrs. Cooke and seconded by Mr. Ba~_nliito adjourn until April 5, 1989, at 1:00 P.M. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain and Bowie, Mrs. Cooke, Messrs. Lindst~om, Perkins and Way NAYS: None.