1989-04-17 adjApril 17, 1989 (Adjourned Meeting)
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505
An adjourned meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on April 17, 1989, at 8:00 A.M., Meeting Room 5/6~ County
Office Building, McIntire Road, Charlottesville, Virginia. This meeting was
adjourned from April 12, 1989.
PRESENT: Messrs. Edward H. Bain, Jr. and F. R. Bowie, Mrs. Patricia H.
Cooke, Messrs. C. Timothy Lindstrom, Walter F. Perkins and Peter T. Way.
ABSENT: None.
OFFICERS PRESENT: County Executive, Guy B. Agnor, Jr., and County
Attorney, George R. St. John.
Agenda Item No. 1. The meeting was called to order at 8:13 A.M. by the
Chairman, Mr. Way. Also present were the Albemarle County School Board:
Messrs. Charles Armstrong, William Finley, Cliff Haury, Charles Martin,
Charles Tolbert and Roger Ward. School Staff members present were: N. Andrew
Overstreet, Division Superintendent; David Papenfuse, Assistant Superintendent
for Business and Finance; John English, Assistant Superintendent; and Carole
Hastings, Director of Personnel.
Agenda Item No. 2. Discussion of FY 89-90 Operating Budget. Mr. Agnor
gave the following summary of a $2.0 million addition to the Proposed FY-89-90
School Operating Budget:
S~Y OF FY 89-90 PROPOSED SCHOOL BUDGET
School Board approved (balanced within allocation) ....... $ 50,001,969
Executive staff adjustment of Personnel budget ........ 8~117
Executive staff recox~ended budget ........... $ 49,993,852
Additions proposed by Board of Supervisors .......... 2,000,000
Total proposed budget .................. $ 51,993,852
Resources for $2.0 million addition:
Reallocation of capital funding .....
Additional state school funds .......
Total ..............
$ 547,439
172,561
$ 720,000
$ 720,000
Use of entire reserve for school/park opening $ 500,000
Less allocation to general government 150~000
Total ................. $ 350,000 .
$ 350,000
Use of part of revenue for FY 89-90 School Debt Service .... $
Increase in County decal fees ................. $
General Fund carry-over funds ................. $
School operation carry-over funds ....
Total .....................
185,000
300,000
145,000
300,000
2,000,000
Mr. Agnor said that the resources were expanded to include $445,000 in
carry-over funds which are in addition to the Textbook Fund balance that the
School Board used in it's budget. These funds are derived from $145,000 of
the General Fund balance, and $300,000 from School operations. The General
Fund carry-over balance as a resource is~fixed, i.e., it will not increase or
decrease. The School operation's balance will be the amount it is on June 30,
which through appropriate management could exceed the $300,000 estimate.
Mr. Agnor noted that the public hearing on the budget is scheduled for
Thursday, April 20, 1989. It is the intent of the Board of Supervisors that
the School Board allocate the additional~ funds immediately so that the
Appropriation Ordinance will be ready fok adoption by April 27 at 4:30 P.M.
Mr. Tolbert asked if there should ~e more than the $300,000 in the
School's carry-over balance, how will that amount be appropriated? Mr. Agnor
said it can be appropriated as needed, or as requested. Mr. Tolbert asked if
the General Fund carry-over balance wilI have to be repaid at the end of the
fiscal year, or is it to be an actual a~propriation. Mr. Agnor said it will
be a part of the operating budget, and is not intended to be repaid. Mr.
Lindstrom said this amount is not a revenue, and cannot be carried over into
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April 17, 1989 (Adjourned Meeting)
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another fiscal year. Mr. Overstreet said the School staff would probably want
to direct the $445,000 into non-recurring expenses next year. Mr. Tolbert
said there are non-recurring expenses every year. He said it was important
that everybody understand the intent for use of these fUnds at the beginning
of the year, so the School Board will not be surprised later.
Mr. Perkins said he would like to see how the $2.0 million will 5e spent.
Mr. Tolbert said the School Board is having a planning meeting on the 25th.
Originally that meeting was scheduled to discuss the long-range facilities
plan, but a decision could be made that day. He assumes the Superintendent
will have a recommendation for the School Board on that date.
Agenda Item No. 3. Other Matters Not Listed on thelAgenda.
Mr. Haury said the Long-Range Planning Committee had hoped to present the
plan on April 25. It is a very large committee, and the~e have been several
drafts. They plan to meet one more time to put the planitogether so that it
will be in the form in which it will be presented. They have a technical
writer helping with the plan, and now hope to have it re~dy the first week in
May.
Mr. Tolbert said the Committee has essentially finished the plan. The
problem at this time is more of a production problem with getting the infor-
mation into the correct format for distribution to the public.
Mr. Way noted that the next joint meeting is schedui~d for May 22, 1989.
Agenda Item No. 4. Executive Session - Personnel. ~t 8:32 A.M., motion
was offered by Mr. Lindstrom, seconded by Mr. Bain, to adjourn~ into executive
session for the stated purpose. Roll was called and thelmotion carried by the
following reCorded vote:
AYES: Messrs. Bain and Bowie, Mrs. Cooke, Messrs. Lindst~om, Perkins and Way.
NAYS: None.
The Board reconvened into open session at 9:30 A.M.
Agenda Item No. 5. Motion was offered by Mr. Bowie,~seconded by Mr.
Perkins, to adjourn this meeting until April 20, 1989. Roll was called on the
motion as follows:
AYES:
NAYS:
ABSENT:
Messrs. Bowie, Perkins and Way.
None.
Mr. Bain, Mrs. Cooke, and Mr. Lindstrom.
Cha~'r~ma~.