1988-11-09 683
November 9, 1988 (Regular Day Meeting)
(Page 1)
A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on November 9, 1988, at 9:00 A.M., Meeting Room #7, County
Office Building, 401McIntire Road, Charlottesville, Virginia.
BOARD MEMBERS PRESENT: Mr. Edward H. Bain, Jr., Mr. F. R. Bowie, Mrs.
Patricia H. Cooke, Messrs. C. Timothy Lindstrom, Walter F. Perkins and
Peter T. Way.
BOARD MEMBERS ABSENT: None.
OFFICERS PRESENT: Mr. Guy B. Agnor, Jr., County Executive; Mr. George R.
St. John, County Attorney (arrived at 11:04 A.M.); and Mr. John T. P. Horne,
Director of Planning and Community Development.
Agenda Item No. 1. Call to Order. The meeting was called to order at
9:07 A.M. by the Chairman, Mr. Way.
Agenda Item No. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence.
Agenda Item No. 4. Consent Agenda. Motion was offered by Mrs. Cooke,
seconded by Mr. Bowie, to approve Items 4.1, 4.2 and 4.3, and to accept the
remaining items on the Consent Agenda as information. Roll was called and the
motion carried by the following recorded vote.
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Item 4.1. Resolution for the addition/abandonment on Route 20. Pursuant
to a request from the Highway Department dated October 7, 1988, the following
resolution was adopted by the vote shown above:
WHEREAS, Primary Route 20, from 0.25 miles south of Route
621 to 0.10 miles south of Route 621, a distance of 0.15 miles,
has been altered, and a new road has been constructed and approved
by the State Highway Commissioner, which~new road serves the same
citizens as the road so altered; and
WHEREAS, certain sections of this new road follow new locations,
these being shown on the attached sketch titled "Changes in Primary
System due to Relocation and Construction of Route 20, Albemarle
County, dated at Charlottesville, Virginia, August 31, 1988."
NOW, THEREFORE, BE IT RESOLVED: That the portions of Primary
Route 20, i.e. sections 3 and 4 shown in~red on the sketch titled
"Changes in Primary System due to Relocation and Construction on
Route 20, Project 0020-0002-S18, C501, Albemarle County, dated at
Charlottesville, Virginia, August 31, 1988" a total distance of
0.15 miles be and hereby is, added to th,
Highways pursuant to Section 33.1-229 of
as amended;
And further, that the section of olc
1 and 2, shown in blue on the aforementic
of 0.15 miles, be, and the same hereby is
pursuant to Section 33.1-155 of the Code
amended.
Item 4.2. Draft letter to Carl Leibl, DJ
Communication Tower Strobe Light. As a result
Primary System of State
Code of Virginia of 1950,
location, i.e. sections
ned sketch, a total distance
, abandoned as a public road
of Virginia of 1950, as
strict Manager, Centel, re:
of complaints to the Board, a
letter was drafted by the Staff and approved ~ the Board by the vote shown
above. Centel was requested to take measures Go reduce or remove the negative
impact the strobe light has on the surrounding community.
684
November 9, 1988 (Regular Day Meeting)
(Page 2)
Item 4.3. FY 1989-90 Operating Budget Calendar. Mr. Agnor said staff
had left just one week for its review of the School Board's budget before
incorporating same into the County Budget for presentation to the Board on
March 3. The Board requested that the Staff do a complete review of the
School Board's proposed budget before presentation to the Board even though
that might lengthen the entire budget review process.
Item 4.4. Copy of Virginia Department of Transportation's Biennial
Report for FY 1986-88 (on file in the Clerk's office); received as informa-
tion.
Item 4.5. Memorandum dated November 1, 1988, from Guy B. Agnor, Jr.,
County Executive, re: Greenwood Chemical Status Report. Mr. Agnor noted that
Mr. Ray Germann from the Environmental Protection Agency has indicated that
some of the wells tested showed some contamination, although all were found to
be below accepted Federal health standards. Mr. Germann will be scheduling a
meeting with Newtown area residents to discuss those test results.
Item 4.6. Memorandum dated November 1, 1988, from Judy S. Gough, Depart-
ment of Finance, re: Refunds on business and professional licenses, real
estate and personal property taxes made during the period beginning July 1,
1988, and ending October 31, 1988; received as information.
Item 4.7. Memorandum dated November 2, 1988, from QUY B. Agnor, Jr.,
County Executive, re: Study of Alternative Solid Waste ~isposal Methods.
Further review of the report is scheduled for Tuesday, November 29, 1988, in a
joint luncheon meeting with City Council and again in a MAt to be determined
Board meeting. ~
Item 4.8. Copy of the Albemarle County Service Autl~ority's Comprehensive
Annual Financial Report for the Year Ending June 30, 1988; received for
informat ion.
Item 4.9. A copy of the Planning Commission minutes ='for October 26,
1988, was received as information.
Item 4.10. Letter dated October 21, 1988, from J. Li~ Morris, Greene
County Administrator, re: Resolution requesting the LegiSlature to adopt
legislation for distribution of funds to localities from the State Lottery
Fund to assist local governments to meet its increasing f~nancial burden due
to mandated programs. The Board requested additional information.
Agenda Item No. 5.
October 3, 1988.
Approval of Minutes:
June 11 and June 12, 1986; and
Mrs. Cooke had read the minutes of June i1, 1986, pagies 1
them to be in order.
17, and found
Mr. Way had read the minutes of June 11, 1986, pages 17
them to be in order.
end, and found
Mr. Lindstrom had read the minutes of June 12, 1986, pages 1
found them to be in order with one typographical error.
10, and
Mr. Bowie offered a motion to approve the minutes as .read. Mr. Lindstrom
seconded the motion. Roll was called and the motion carried by the following
recorded vote:
AYES: Mr. Bowie, Mrs. Cooke, Mr. Lindstrom and Mr. Way.
NAYS: None.
ABSTAINING: Mr. Bain and Mr. Perkins.
685
November 9, 1988 (Regular Day Meeting)
(Page 3)
Agenda Item No. 6a. Highway Matters: Millington Bridge' (Route 671),
Discussion of Project.
Mr. Way said the consensus of the Board on the previous discussions
regarding this bridge was that the alignment depicted in green on the plans
shown at the October, 19, 1988, meeting was the least objectionable.
Mr. Lindstrom said the Board could either persist in its appeal to the
Highway Cox~issioner on the grounds that the alignment change is not
necessary, or agree to a compromise that is something other than what the
Board would prefer.
Mr. Perkins said it seems the Virginia Department of Transportation is
going to go ahead with this project with the Board's approval or without it.
Motion was then offered for the proposed replacement bridge and
approaches on Route 671 at the Moormans River by Mr. Perkins and seconded by
Mr. Lindstrom to adopt the alignment shown in green and designated as
Alignment 4 on the map and chart prepared by the Virginia Department of
Transportation and on display at the Board of Supervisors' meeting. The total
length of this alignment is approximately 1,200 feet, with an estimated cost
of $607,000.
Mr. Lindstrom said he felt the Board should reiterate its position that
the change in alignment is unnecessary and that the Board still does not
agree, but will compromise for the sake of advancing the bridge improvements.
The Board should maintain the record of its position.
Mr. Perkins asked if the bridge facade ~ould also be discussed at the
public hearing. Mr. Roosevelt said if the Bbard had some preferences on that,
he would be glad to hear them. If not, he c~uld come back during the
preliminary design period with alternatives. Mrs. Cooke said she preferred
the exposed aggregate with the wood rail as ~t fit in nicely with the
countryside. ~,
The consensus of the Board was to reserve the right to comment on the
design and specifically asked VDoT to come back to the Board and make a
presentation regarding the design.
There was no further discussion. Roll was called and the motion carried
by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None. ~il
Agenda Item No. 6b. Other Highway Matters.
Mr. Bain asked what the time frame was f~or the Peyton Drive improvements.
Mr. Agnor said it is set for spring construction. Mr. Bain asked if there are
firm costs yet. Mr. Home said they would not know until bids are received.
Mr. Bain asked if that road is dedicated to public use. Mr. Home said it was
dedicated to public use in the 1970's.
Mr. Bowie asked the status of Route 758 ~at Boyd's Tavern. Mr. Roosevelt
said he believed all the necessary paperwork had been received and signed. He
said VDoT is preparing a listing showing the .status of all right-of-way
requests as of November 1. He said he would i~forward a copy to the County when
that list is complete. /
Mr. Bowie asked when the bridge north of. Stony Point is scheduled for
improvements. Mr. Roosevelt said the project!'i is tentatively scheduled for a
December advertisement. That is one of the p~ojects on hold because of the
federal government's cut backs on financing. .
Mrs. Cooke asked what the status of the ~top light at the intersection of
Rio Road and Northfields Road. Mr. Roosevelt! said he is waiting for the
County to advise him that the Branchlands connector road has been opened. At
that time, another traffic study will be run at that location. The last study
did not warrant a signal in that area. Mrs. Cooke asked when the Branchlands
road is due to open. Mr. }Iorne said it has to be officially opened with the
opening of the Mariott Motel, which is probably early in the spring. He
686
November 9, 1988 (Regular Day Meeting)
(Page 4)
said the developer had left the road open, and traffic is using it. Mr.
Roosevelt said if it is realistically open and traffic is using it, then VDoT
can run the traffic study now.
Mr. Way said in the very near future the proposal for the-Keene Transfer
Station will be ready for discussion. In preparation for that public hearing,
the intersection with Route 20 at Keene will be a controversial item. He said
he hoped the staff would discuss with VDoT the potential hazard that may be
there.
Mr. Bain asked if the drainage system at Canterbury Road in Bellair
Subdivision would be replaced this year. Mr. Roosevelt said if that is
replaced, there would have to be an allocation of construction funds.
Although the water backs'up at that pipe and the water floods into a yard, he
said he did not think the problem is at the road. The problem is that the
sump pump in the basement of the house at that location empties at the same
elevation as the drainage pipe. He said the owners had installed a new sump
to outlet in their yard above the location of the other drain pipe. Mr.
Roosevelt said that should take care of water damage to their property.
Agenda Item No. 7. ZMA-88-15, Mediplex Group, Inc. '(Deferred from
October 19, 1988.) ~
Mr. Home said the applicant is requesting deferral ~o have the rezoning
request heard at the same time as the Special Use Permit And Site Plan hear-
ings. Mr. Horne said the site plan has not been rescheduled at this time
because the applicant had to do extensive redesign to take the building off
of the 25 percent slopes.
Motion was offered by Mr. Lindstrom and seconded by Mrs. Cooke to defer
further discussion until the special use permit and the ZMA can be heard
concurrently. Roll was called and the motion carried by the following
recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom~ Perkins and Way.
NAYS: None.
Agenda Item No. 8. House Joint Resolution 125 - Development Impact Fees.
Mr. Agnor said a General Assembly subcommittee would'be meeting on
December 7 at the County Office Building to receive comments from the public
regarding proposed legislation for impact fees. Staff isirecommending that a
Board member make a presentation at that meeting in support of development
impact fees as a long term, equitable solution to the pubiic cost of
development. ~
It was the consensus of the Board that Mr. Way and M~. Bowie make the
presentation. Staff is to prepare a draft statement to b~ reviewed by the
Board at its meeting on November 16.
Agenda Item No. 9. Discussion: Legislative Liaison~
Mr. Agnor said in the discussions in October, it was his understanding
that this subject would be brought up before the Planning ~District Commission.
Mrs. Nancy O'Brien had said the concept was very interesting to her, and she
would like the Planning District Commission to make a proposal to serve this
function.
Since Mr. Bowie and Mr. Bain had not had the opportuhlity to review this
request with the Planning District COmmission, it was agreed to defer this
item to December 7, 1988, for a report.
687
November 9, 1988 (Regular Day Meeting)
(Page 5)
Agenda Item No. 10. Staff report on Vehicle Replacement Policy and
vehicle needs of the Sheriff's Department.
Ms. Roxanne White, Administrative Assistant to the County Executive,
provided an analysis of the operating costs for general government vehicles, a
comparative cost analysis on full-size and mid-size cars, and an analysis of
the transport function of the Sheriff's department on which a request from the
Sheriff for full-size vehicles is based. She gave the following recon~nenda-
tions:
2.
3.
4.
5.
Replace police patrol vehicles at 80,000 miles.
Continue 100,000 mile replacement .policy for administrative
vehicles.
Continue to purchase mid-size vehicles for non-emergency
functions.
Mid-size vehicles should not be replaced in the Sheriff's
department by full-size cars.
The Sheriff's office should begin to compile daily activity
records for better documentation of vehicle needs.
Mr. Perkins said there are some things that cannot be measured in an
analysis. Reliability of the car and the pride of ownership are two of those
factors. He said the County needs a policy regarding the replacement of
vehicles, and they need to follow that policy.
Mr. Agnor said nothing was found in this analysis that indicates a great
change in policy. The computerization of the entire vehicle maintenance
system will give a data base that will be useful for analysis on an individual
basis. Mr. Way said he appreciates the fact-that this report gives numbers to
support the current County policy, i.
Sheriff Terry Hawkins was present. He isaid he did not have much time to
look at this report. He said he did not ha~e much input into the report, and
the report contains no recommendations or cdncerns of the Sheriff. He asked
the Board to defer action until he could review some of the information. He
said he found some inconsistencies in the r~port. He said the report had
stated that two deputies are not involved i~itransporting. He wanted to
clarify that every deputy in his Department, lincluding the Sheriff, is
involved in transporting of prisoners. He said Ms. White was probably looking
at the mileage reports that go to the Compensation Board every month. He said
those are not an accurate picture, because ~he Compensation Board requested
about four years ago that the report be ver~ilgeneral in order to expedite
processing the information for reimbursemenfi~ He said about a month ago he
implemented a program that addresses the last recommendation to compile daily
activity records for better documentation. Me said this is being computer-
ized, and next year he would be able to present factual documentation of the
daily functions of the Sheriff's office. Sheriff Hawkins said he would like
to study the report further.
Mr. Bowie said at the Sheriff's requesti he tried out a smaller car for
size. When he got in, his knees were just touching the cage. He then tried
the full size police car. He said he could not see any difference in leg room
or comfort, taking into account that the criminal's legs would be chained
together, and the prisoner would be handcuffed. However, Mr. Bowie said he
would like to see the statistics on transporting that the Sheriff would be
compiling, and he would like to see a comparison in prices of the two sizes of
cars. :
Mr. Agnor said the report was submitted~by staff at the request of the
Board. It was done in anticipation of the budget process which begins this
month. He said he does not think the Board should wait until next spring,
because the results of this report need to b~ built into the budget. In
fairness to Ms. White in terms of Sheriff Hagkins' input to the report, she
asked him for information which he said he d~d not have. Ms. White used the
only available information, which was the re~orts~ submitted to the State
Compensation Board.
Mr. Bowie said he could support the policy recommended in the report,
he is willing to look at updated information as budget time gets closer. Mr.
Lindstrom asked that some consideration be given to replacement costs when the
688
November 9, 1988 (Regular Day Meeting)
(Page 6)
computer program becomes operational. The true breakeven point has to be
based on depreciation and maintenance costs, as well as the cost of putting a
new vehicle on the road. That would give an accurate picture.
(Note: Mr. Bowie left the meeting at 10:45 A.M.)
Motion was offered by Mr. Bain and seconded by Mrs. Cooke to accept the
staff's report, noting that the Sheriff's Department had already begun to
implement recommendation No. 5. Roll was called and the motion carried by the
following recorded vote:
AYES: Mr. Bain, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None
ABSENT: Mr. Bowie.
The Board recessed at 10:48 A.M. and reconvened at 11:04 A.M. with Mr.
St. John and Mr. Bowie in attendance at this time.
Agenda Item No. 11. Resolution requesting the General Assembly to remove
the Sunset Clause from the Fire Programs Fund.
Mr. Agnor said the General Assembly had approved a bill levying a tax on
fire insurance policies to establish a Fire Programs FundlI A portion of the
tax is sent to counties to be used for equipment and training. The County
receives approximately $50,000 annually which is divided i:~ong the volunteer
fire companies. The bill has an expiration date of July il, 1990. The State
Fire Chief's Association, Virginia State Fireman's Association, and the local
Jefferson Country Firefighters Association had requested!that the Board pass a
resolution urging the General Assembly to delete the "Su~et Clause" which
causes the bill to expire. ~
Motion was offered by Mr. Lindstrom and seconded by iMr. Perkins to adopt
the following resolution:
A RESOLUTION REQUESTING THE GENERAL ASSEMBLY OF!~VIRGINIA TO
REMOVE THE SUNSET CLAUSE FROM THE FIRE PROGRAMS FUND
WHEREAS, the County of Albemarle has greatly benefited from the
Fire Programs Fund which has provided as much as $52~000 a year to
augment the County's fire protection service, and
WHEREAS, the Fire Programs Funding is scheduledl,to expire by
operation of a sunset clause in the legislation,
WHEREAS, the Virginia Services Board of the Dep~rtment of Fire
Programs and numerous Fire Safety Officials and localities through-
out the State have called on the General Assembly to~.~remove the
sunset clause to enable the continuation of the Fire programs Fund,
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Albemarle County, Virginia, that the General AssemblM be hereby
requested to remove the sunset clause from the Fire Pirograms Fund
and provide for the regular continuation of funding under this
program by the Commonwealth of Virginia to the various fire depart-
ments of the Commonwealth.
AND BE IT FURTHER RESOLVED by the Board that a copy of this
resolution be forwarded to the Virginia Fire ServicesiBoard, Depart-
ment of Fire Programs, and to the representatives of this County in
the General Assembly of Virginia.
Roll was called on the foregoing motion which carried!by the following
recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom,!Perkins and Way.
NAYS: None.
689
November 9, 1988 (Regular Day Meeting)
(Page 7)
Agenda Item No. 12. Proposed Agreement, Visitors' Bureau.
Mr. Agnor said that the Board had been sent a copy for review of the
Visitors' Bureau Agreement as modified at the October 12, 1988, meeting. Mr.
Agnor noted a revision in paragraph 7(d) on Page 2, the words "private servic-
es'' should be "private sources." Mr. Agnor said the new agreement allows
funds raised by the sale of tickets to MontiCello and Michie Tavern, by
advertising, and by brochures for restaurants and hotels to be set aside and
used for conventions. The money the Bureau generates would be used to off-set
their costs.
Mrs. Cooke asked if there is any reimbursement from private enterprises
to the Bureau for their recommendations or assistance in reservations, etc.
She said that is good advertisement and quite a service for private enter-
prises. Mr. Agnor said private organizations pay a commission to the Bureau
for each room reserved.
Mr. Agnor noted that he had summarized for the Board on Attachment A with
the Visitors' Bureau Agreement, the results of the formula in the City and
County's sales and lodging taxes.
Mr. Agnor also said that the Chamber of Commerce and the City Council had
both adopted the agreement as previously written. If the Board amended the
agreement today, the City Council and the Chamber of Commerce Board would need
to reconsider their approval. ~
Mrs. Bobby Cochran said the Bureau Center generated funds are coming from
the private sector. The advertisements plac~d in the lobby come from retail
stores, shopping centers, and restaurants. She said their programs would be
limited and would not be expanded without additional funds. She said they
were hoping to expand into a working clearin~ house for meeting planners to
find out what is available in this area. Me~ting planners can be attracted
through exhibiting the Charlottesville/Albemarle area in the market place or
by placing their name in trade magazines. She said that is the type of
support the Visitor's Bureau would like to b~ able to give as an arm of a
convention operation.
Mr. Way said he served on the Visitors' iBureau committee, and the
original agreement was a compromise agreement. He said he feels the County
needs to take advantage of the tourist industry in this area. He said he was
hopeful that the Board would be able to pass !ithe agreement allowing the
private sector funds to be used in the generation of more business. The tax
money would be used primarily for direct tourist assistance.
Mr. Lindstrom said the money coming in f-~om services provided by the
Visitors' Center in advertising and referrals~ is available because the
facility is a publicly funded effort. When that money is then used to promote
conventions, the individual tourist receives ~imited access to what is
available in the area. He said there are imp~rtant resources here which
should be first and foremost available to individual citizens. Where
conventions are heavily promoted he feels tl/~ individual tourist gets second
best opportunities.
Mrs. Cooke said she agrees with Mr. Lind~trom that attractions can become
detractions by overselling, and conventions c~n certainly do that.
Motion was offered by Mr. Lindstrom and ~econded by Mr. Bain to approve
the agreement as modified and presented todayiand set out below. There
was
no
further discussion. Roll was called and the ~notion carried by the following
recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
690
November 9, 1988 (Regular Day Meeting)
(Page 8)
THIS AGREEMENT, made and entered into this ~ day of
, 1988, by and among the CITY OF CHARLOTTESVILLE, a
municipal corporation of the Commonwealth of Virginia (the "City"
herein), the COUNTY OF ALBEMARLE, a political subdivision in the
Commonwealth of Virginia (the "County" herein), and~the
CHARLOTTESVILLE-ALBEMARLE CHAMBER OF CO~4ERCE (the "Chamber"
herein), for the purpose of maintaining and operating the
Charlottesville-Albemarle Visitors' Bureau (the "Bureau" herein).
The purpose of the Charlottesville-Albemarle Visitors' Bureau
is to promote the Charlottesville-Albemarle area as a desirable
tourism destination; to provide information about the area to
visitors who come to the Information Bureau; to provide tourist
information to potential visitors; to assist group tour planners in
arranging local itineraries; and to provide meeting planners with
information on meetings and conference facilities and services
within the Charlottesville-Albemarle area.
WITNESSETH:
NOW, THEREFORE, IN CONSIDERATION of the following mutual
covenants, promises and conditions, the City, Count~ and the Chamber
(the "parties" herein) agree as follows:
(1) The parties shall operate the Bureau within the
Charlottesville and Albemarle area to enhance tourism with the
primary purpose to assist the individual tourist. The Bureau shall
be an unincorporated association of the parties unde~ the control of
a Management Committee composed of the County Executive, the City
Manager and the President of the Charlottesville-Albemarle Chamber
of Commerce.
(2) The Management Committee will supervise the activities of
the Bureau through the Bureau's director. The Management Committee
shall approve the annual budget of the Bureau before it is trans-
mitted to the parties for final funding and shall approve all
operation policies including other fund raising.
(3) The staff of the Bureau shall be considered City employees
and operate under the City's personnel-payroll system and its
policies. ~
(4) The Bureau's office and operations shall bl located in the
Thomas Jefferson Memorial Foundation building locat~ on Route 20
adjacent to Piedmont Virginia Community College. !i
(5) The Management Committee shall rotate the !~hairmanship
annually among its three members. The Committee sh~ll meet quar-
terly or more often if required. The Committee may,!i~'if it so
chooses, adopt bylaws not inconsistent with this agrgement.
(6) The Management Committee shall provide the!i parties with an
annual accounting of the Bureau's funds and an annual report of the
Bureau' s activities :f,~
(7) The funding formulae for the Bureau's annuR1 budget shall
be as follows:
(a)
City and County shall each contribute an amount
The
based on i~
the formulae spelled out in (c) below which ad~ed to the
amount provided by the Chamber shall constitutei!the funds
necessary to meet the annual budget requirement~ as approved by
City Council, the Board of Supervisors and the gxecutive Board
of the Chamber of Commerce.
(b) The Chamber of Commerce shall contribute $23,500 the
first ~
year, one-third of which shall be used exclusively for market-
lng. The amount shall increase each year by three (3) percent
over the previous year's contribution. ~
691
November 9, 1988 (Regular Day Meeting)
(Page 9)
(c) The City and County contributions are computed as
follows: the
non-Chamber portion of the approved budget revenue is divided
between the City and County by computing a percentage figure
based on one-half of the ratio of the sales tax amounts for the
previous year plus one-half of the ratio of the transient
lodging tax collected for the previous year, based on a two (2)
percent collection rate.
CITY SALES TAX COLLECTION
CITY & COUNTY SALES TAX
CITY LODGING TAX COLLECTIONS
CITY & COUNTY LODGING TAX
CITY PERCENTAGE SHARE
COUNTY SALES TAX COLLECTION
CITY & COUNTY SALES TAX
COLLECTION
COUNTY LODGING TAX COLLECTION
CITY & COUNTY LODGING TAX
COLLECTION
COUNTY PERCENTAGE SHARE
(d) In addition to the responsibilities of the Bureau
recited
herein, the Bureau is hereby authorized to take on the added
responsibility of attracting group.meetings, conventions,
seminars, etc., to the community; arranging facilities for such
meetings, seminars, conventions; and providing support ser-
vices. The cost of this portion of the Bureau's program shall
be borne by funds raised by the Chamber of Commerce and such
other private sources as may be available, and by three fourths
of the revenues generated by opera~ion of the Bureau.
(8) This agreement shall be for a~five-year period beginning
July 1, 1989 and renewing each five yea~s thereafter unless one of
the parties gives at least six months n~tice prior to any July first
that it does not wish to continue. If ~uch notice is given, then
this agreement shall expire on June 30t~ of the year proceeding
after the six months notice.
(9) The parties financial obligations hereunder are subject to
annual appropriation by their respectiv~ governing bodies.
IN WITNESS WHEREOF, this Agreement~is entered into on behalf of
the parties on the date first above written by
CITY OF C~LOTTES¥ILLE
DATE:
BY:
COUNTY ."~OF ALBEMARLE
DATE:
DATE:
BY:
CHARLOTTESVILLE-ALBEMARLE
CHAMBER OF COMMERCE
i
BY:
692
November 9, 1988 (Regular Day Meeting)
(Page 10)
Agenda Item No. 13. Appropriation Requests. Mr. Agnor said now that the
audit is finished the Director of Finance has submitted appropriations and
reappropriations for the Board's approval as follows:
APPROPRIATION REQUEST: This request covers the reappropriation of
unexpended balances on the Capital Improvements projects from
FY 87-88. This will leave an unallocated fund balance of $950,000,
of which $920,000 was estimated to be needed for FY 88-89.
FISCAL YEAR
FUND:
PURPOSE OF APPROPRIATION:
88/89
CAPITAL
REAPPROPRIATION OF EXISTING PRO3ECTS FROM
FY 87/88.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION
INFORMATION SERVICES
1900012200700700 EQUIPMENT-NEW
1900033020600100
1900041000702011
1900041000703011
1900041020702015
1900043000701005
1900043000701009
1900043100701002
1900060623999999
1900060627709999
1900060632709999
1900060633701002
1900060635701002
1900060751300230
1900060771701002
1900071000701011
1900071000701012
1900071000701013
1900071000702010
1900071000702014
1900071000702016
1900071000702017
1900071000702018
1900071000702022
1900071001300212
1900071001999999
1900071002300212
1900071002709000
REGIONAL JAIL
ENGINEERING
HYDRAULIC ROAD PATHWAY
NORTH BERKSHIRE ROAD
RT. 678 RELOCATION
STAFF SERVICES
RE-ROOFING JAILOR'S HOUSE ~
OLD JAILOR'S HOUSE IMPROVEMENTS'
ALTERATIONS TO COUNTY OFFICE BLDG.
CROZET SCHOOL
CONTINGENCY FUNDS
MERIWETHER LEWIS SCHOOL
CONSTRUCTION OF BUILDINGS
STONE ROBINSON SCHOOL
CONSTRUCTION OF BUILDINGS
STONY POINT SCHOOL
ALTERATIONS TO BUILDINGS
YANCEY SCHOOL
ALTERATIONS TO BUILDINGS
ALBEMARLE HIGH SCHOOL
PLANNING AND DESIGN FEES
BURLEY MIDDLE SCHOOL
ALTERATIONS TO BUILDINGS
PARKS AND RECREATION
AMOUNT
$29,070.65
537,018.78
30,000.00
3,800.00
37,750.00
6,000.00
10,000.00
156,736.85
127,350.26
921,048.74
931,490.25
173,506.92
118,926.32
37,997.79
575,234.36
MEADOWS COMM. CTR. HANDICAPPED ACCESS 2,277.68
GREENWOOD COMMUNITY CENTER
SCOTTSVILLE COMM. CTR H/A
CHRIS GREENE LAKE-H/A
CROZET PARK IMPROVEMENTS
IVY CREEK-TENANT HOUSE
RED HILL-BASEBALL FIELD
SCOTTSVILLE COMMUNITY CENTER
MINT SPRINGS VALLEY PARK
1,337.87
650.02
6,923.75
2,211.63
8,323.84
2,230.00
20,000.00
5,000.00
SOUTHERN PARK
ENGINEERING FEES, ETC.
CONTINGENCY FUNDS
30,000.00
815,989.29
RIVANNA PARK
ENGINEERING FEES, ETC.
CONSTRUCTION
TOTAL
8,824.76
585~660.56
$5,185,360.32
693
November 9, 1988 (Regular Day Meeting)
(Page 11)
REVENUE
2900019000190208
2900041000410400
2900051000510100
2900024000240000
DESCRIPTION AMOUNT
SERVICE AUTHORITY $ 3,500.00
LITERARY FUND PROCEEDS 1,178,902.00
APPROPRIATION-FUND BALANCE 3,702,958.32
STATE CATEGORICAL AID 300,000.00
TOTAL $5,185,360.32
APPROPRIATION REQUEST: This request is to reappropriate the
unexpended balances on storm drainage projects from FY 87-88. An
unallocated fund balance of $45,000 will be retained for future
projects.
FISCAL YEAR
FUND:
PURPOSE OF APPROPRIATION:
88/89
STORM DRAINAGE
REAPPROPRIATION OF EXISTING PROJECTS FROM
FY 87/88.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
WINDHAM/JARMAN GAP ROAD
1910041031300700 ADVERTISING $ 124.60
1910041031704000 STORMWATER CONTROL IMPROVEMENTS 10,799.00
1910041033300700
1910041033704000
SMITHFIELD ROAD STORM SEWER
ADVERTISING .
STORMWATER CONTROL IMPROVEMENTS
150.00
5,011.80
1910041034300212
1910041034300700
1910041034704000
BERKMAR DETENTION BESIN
ENGINEERING FEES, ETC.
ADVERTISING
STORMWATER CONTROL IMPROVEMENTS
167.00
105.20
11,234.01
1910041035300212
1910041035300700
1910041035702000
1910041035704000
FOUR SEASONS BASIN
ENGINEERING FEES, ETC.
ADVERTISING
PURCHASE OF LAND '~
STORMWATER CONTROL IMPROVEMENTS
3,253.00
150.00
6,060.70
51,850.00
1910041036300212
1910041036300700
1910041036702000
1910041036704000
1910041038704000
BIRNAM/WYNRIDGE BASIN
ENGINEERING FEES, ETC.
~DVERTISING
PURCHASE OF LAND ~
STORMWATER CONTROL ~"-IMPROVEMENTS
BERKELEY STORM SEWE~ PHASE I
2
3
85
1
,248.91
300.00
,000.00
,100.00
,258.62
1910041040704000 BERKELEY SEWER PHASE II
48,180.00
1910041041704000
1910041042704000
1910041043704000
1910041044704000
1910041045704000
1910041046704000
1910041047704000
LYNCHBURG ROAD STORM SEWER
SOLOMON ROAD IMPROVEMENTS
FOUR SEASONS CHANNEl!
BENNINGTON CHANNEL
RIO HEIGHTS
BERKSHIRE ROAD CHANN
KING GEORGE CIRCLE
~L
8,000.00
15,000.00
19,000.00
27,179.00
9.70
15,000.00
11,000.00
1910041048704000
KEENE TRANSFER STATION
TOTAL
6,070.00
$330,251.54
REVENUE
DESCRIPTION
AMOUNT
2910051000510100
APPROPRIATION-FUND BALANCE
OTAL
$330~251.54
$330,251.54
November 9, 1988 (Regular Day Meeting)
(Page 12)
694
APPROPRIATION REQUEST: To approve the FY 88-89 budget for the
Duplicating Internal Service Fund which is used to monitor the use
and ease of operating the copy machines within the County Office
Building.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
88/89
DUPLICATING
FY 88/89 BUDGET FOR DUPLICATING INTERNAL
SERVICE FUND.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
COPY CENTER-GENERAL EXPENSES
1191010010700101 MACHINERY & EQUIP-REPLACEMENT $21,000.00
1191010010700105 COPYING EQUIPMENT 14,500.00
1191010020300500
1191010020540104
1191010020800100
COPY CENTER
MAINT CONTRACT-OFFICE EQUIPMENT
COPY SUPPLIES & EXPENSE
LEASE/RENT - EQUIPMENT
11,000.00
15,000.00
19,500.00
1191010030300500
1191010030540104
COPY CENTER
MAINT CONTRACT-OFFICE EQUIPMENT
COPY SUPPLIES & EXPENSE
10,000.00
6,000.00
1191010040300500
1191010040301200
1191010040540104
1191010040800100
COUNTY EXECUTIVE
MAINT CONTRACT-OFFICE EQUIPMENT
CONTRACT SERVICE-OTHER
COPY SUPPLIES & EXPENSE
LEASE/RENT - EQUIPMENT
300.00
1,800.00
700.00
300.00
1191010050300500
1191010050540104
FINANCE
MAINT CONTRACT-OFFICE EQUIPMENT
COPY SUPPLIES & EXPENSE
200.00
1,800.00
1191010060300500
1191010060540104
STAFF SERVICE
MAINT CONTRACT-OFFICE EQUIPMENT
COPY SUPPLIES & EXPENSE
500.00
300.00
1191010070300408
1191010070300500
1191010070540104
POLICE
REPAIR/MAINTENANCE-COPY EQUIPMENT
MAINTENANCE CONTRACT-OFFICE EQUIP
COPY SUPPLIES & EXPENSE
400.00
400.00
1,200.00
1191010080300500
1191010080540104
1191010090540104
SOCIAL SERVICES
MAINT CONTRACT-OFFICE EQUIPMENT
COPY SUPPLIES & EXPENSE
INSPECTIONS
COPY SUPPLIES & EXPENSE
450.00
750.00
400.00
1191020010300408
1191020010540104
PERSONNEL
REPAIR/MAINTENANCE-COPY EQUIPMENT
COPY SUPPLIES & EXPENSE
650.00
1,000.00
1191020040300500
1191020040540104
PLANNING
MAINT CONTRACT-OFFICE EQUIPMENT
COPY SUPPLIES & EXPENSE
300.00
1,200.00
1191020050300408
1191020050300500
1191020050540104
REAL ESTATE
REPAIR/MAINTENANCE-COPY EQUIPMENT
MAINT CONTRACT-OFFICE EQUIPMENT
COPY SUPPLIES & EXPENSE
TOTAL
350.00
400.00
500.00
$110,900.00
695
November 9, 1988 (Regular Day Meeting)
(Page 13)
REVENUE DESCRIPTION AMOUNT
2191010020161811
2191010030161811
2191010040161811
2191010050161811
2191010060161811
2191010070161811
2191010080161811
2191010090161811
2191020010161811
2191020040161811
2191020050161811
2191051000510100
COPY CENTER $50,000.00
COPY CENTER 12,000.00
COUNTY EXECUTIVE 2,500.00
FINANCE 3,000.00
STAFF SERVICES 200.00
POLICE 3,000.00
SOCIAL SERVICES 3,000.00
INSPECTIONS 1,500.00
PERSONNEL 5,500.00
PLANNING 4,000.00
REAL ESTATE 1,200.00
APPROPRIATED FROM FUND BALANCE 25~000.00
TOTAL $110,900.00
APPROPRIATION REQUEST: Approval for overexpenditures from FY 87-88.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
88/89
VkRIOUS
FY 87/88 ADJUSTMENTS AND APPROVAL OF
OVEREXPENDITURES.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION
GENERAL FUND:
GENERAL DISTRICT COURT (Telephone)
CLERK OF CIRCUIT COURT (State Audit)
SOIL & WATER CONSERVATION (Copy Exp.)
WATERSHED MANAGEMENT (Workman's Comp.)
DISTRICT HOME (Based on ~sage)
PRINCIPLES OF TECHNOLOGY GRANT:
(overexpenditure covered by revenue)
SUMMER SCHOOL FUND:
(overexpenditure covered by revenue)
COMMUNITY EDUCATION FUND:
(overexpenditure covered by revenue)
JOINT SECURITY COMPLEX:
(Workman's Comp. & Health Services)
VISITOR CENTER FUND:
(Principal and interest covered by revenues)
SCHOOL FUND:
(overexpenditures covered by transfer)
ADMINISTRATION
INSTRUCTION-REGULAR DAY SCHOOL
ATTENDANCE AND HEALTH SERVICES
OPERATION-SCHOOL PLANT
FIXED CHARGES
CAPITAL IMPROVEMENT:
(overexpenditures relating to asbestos
removal) ROSE HILL
TOTAL
AMOUNT
$ 320.81
1,898.96
33.94
783.82
1,496.51
57.58
1,388.05
79,720.18
40,315.94
1,022.48
358.78
31,207.20
2,077.62
47,066.13
(80,709.73)
445.92
$127,484.19
REVENUE DESCRIPTION
AMOUNT
GENERAL FUND BALANCE
PRINCIPLES OF TECHNOLOGY GRANT-REVENUE
SUMMER SCHOOL REVENUE
COMMUNITY EDUCATION REVENUES
JOINT SECURITY COMPLEX REVENUES
VISITOR CENTER REVENUES
CAPITAL IMPROVEMENT FUND BALANCE
TOTAL
$ 4,534.04
57.58
1,388.05
79,720.18
40,315.94
1,022.48
445.92
$127,484.19
696
November 9, 1988 (Regular Day Meeting)
(Page 14)
APPROPRIATION REQUEST: To cover purchase orders which were
outstanding on June 30, 1988.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
88/89
SCHOOL
REAPPROPRIATION OF FY 87/88 FUNDS TO
COVER OUTSTANDING PURCHASE ORDERS AS OF
JUNE 30, 1988.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
SCHOOLS:
ADMINISTRATION
INSTRUCTION-REGULAR DAY SCHOOL
ATTENDANCE & HEALTH SERVICES
PUPIL TRANSPORTATION
OPERATION-SCHOOL PLANT
ADULT EDUCATION
TOTAL
$ 561.00
13,351.82
1,025.00
30,000.00
132,112.36
177.83
$177,228.01
REVENUE DESCRIPTION AMOUNT
SCHOOL FUND BALANCE $177~228.01
TOTAL $177,228.01
APPROPRIATION REQUEST: To cover County's share of a State grant in
order to purchase equipment to be used in the event 6f a hazardous
materials emergency.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
88/89
GENERAL
APPROPRIATION OF FUNDS FROM HAZARDOUS
MATERIALS GRANT.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
1100039000565350 HAZARDOUS MATERIALS GRANT $1 ~ 500.00
TOTAL $1,500.00
REVENUE DESCRIPTION AMOUNT
2100024000240519 HAZARDOUS MATERIALS GRANT $1~500.00
TOTAL $1,500.00
697
November 9, 1988 (Regular Day Meeting)
(Page 15)
APPROPRIATION REQUEST: Miscellaneous 87-88 reappropriations.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
88/89
VARIOUS
FY 87/88 REQUEST FOR REAPPROPRIATIONS.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
1100042040601100 IVY LANDFILL-OPERATING (To cover $46,400.00
FY 87-88 expenses which were not
billed by the City on 6/30/88)
1900041000702024 IVY LANDFILL-CAPITAL (County's 38,554.87
share of cost for Cell 3 liner)
1900071002709000 RIVANNA PARK (County's share of 16,984.61
construction of a shelter)
1201063355100204
1201063355200100
1201063355580900
DRUG EDUCATION GRANT (U.S. Drug
Awareness Training Grant to be used
in the School Division)
STIPENDS-CURRICULUM DEVELOPMENT
FICA-EMPLOYER SHARE
OTHER MISCELLANEOUS EXPENSES
1,000.00
75.10
5,210.50
1200060120300100
PERSONNEL (Balance due on FY 87/88
Employee Assistance Program)
PROFESSIONAL HEALTH SERVICES
1,025.00
1100093010591004
GEN'L FUND TRANSFER TO CAPITAL FUND 55~539.48
TOTAL $164,789.56
REVENUE DESCRIPTION AMOUNT
2100051000510100 GENERAL FUND BALANCE $101,939.48
2900051000512004 CAPITAL TRANSFER FROM GEN'L FUND 55,539.48
2201024000240500 DRUG EDUCATION GRANT 6,285.60
2200051000510100 SCHOOL FUND BALANCE! 1,025.00
iTOTAL $164,789.56
APPROPRIATION REQUEST: To cover tax refunds resulting from a
determination that a taxpayer should have been classified as a
manufacturer for several prior years which will change the
assessment on machinery and tools. ~
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
EXPENDITURE
COST CENTER/CATEGORY
88/89
GENERAL
TAX REFUND DUE TO OVER ASSESSMENT IN
PRIOR YEARS.
DESCRIPTION AMOUNT
1100092010580301 TAX REFUNDS $49~067.94
TOTAL $49,067.94
REVENUE DESCRIPTION AMOUNT
2100051000510100 GENERAL FUND BALANCE $49,067.94
TOTAL $49,067.94
698
November 9, 1988 (Regular Day Meeting)
(Page 16)
APPROPRIATION REQUEST: Funds received from the U.S. Department of
Justice resulting from the sale of assets seized in drug arrests.
These funds are to be used to supplement existing funds for drug
enforcement, education and training. Expenditures will be
authorized by the County Executive's staff and reported to the
Board.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
88/89
GENERAL
APPROPRIATION OF FUNDS RECEIVED FROM
SEIZURE OF DRUG ASSETS.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
1100031000545010 DRUG SEIZURE ASSETS $32~674.95
TOTAL $ 32,674.95
REVENUE DESCRIPTION AMOUNT
2100051000510100 GENERAL FUND BALANCE $ 1,235.33
2100033000330205 DRUG SEIZURE ASSETS 31~439.62
TOTAL $32,674.95
APPROPRIATION REQUEST: To appropriate from the FY 87-88 Carry-over
balance the County's share of the start-up costs of the rescue squad
dispatching.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
EXPENDITURE
COST CENTER/CATEGORY
88/89
JOINT DISPATCH
PURCHASE OF EQUIPMENT FOR RESCUE SQUAD
DISPATCHING.
DESCRIPTION AMOUNT
1410031041700300 COMMUNICATION EQUIPMENT $50,000.00
1100031040565600 JOINT DISPATCH CENTER-911 25,000.00
TOTAL $75,000.00
REVENUE DESCRIPTION AMOUNT
2410016000160503 COUNTY OF ALBEMARLE $25,000.00
2410016000160502 CITY OF CHARLOTTESVILLE 25,000.00
2100051000510100 APPROPRIATED FROM GEN'L FUND BAL. 25,000.00
TOTAL $75,000.00
699
November 9, 1988 (Regular Day Meeting)
(Page 17)
APPROPRIATION REQUEST: To fund transportation projects associated
with the 29 North Study through Federal and State grant monies. The
County matching share of this grant is $3,400.80 of in-kind staff
services.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
EXPENDITURE
COST CENTER/CATEGORY
88/89
METROPOLITAN PLANNING ORGANIZATION
FY 88/89 BUDGET FOR METROPOLITAN
PLANNING ORGANIZATION PROJECTS.
DESCRIPTION
AMOUNT
1120881201100100
1120881201540104
1120881209100100
1120881209100300
1120881209540100
1120881209540104
1120881214300206
1120881215100100
1120881216300206
1120881217100100
COMPENSATION $ 1,930.00
COPY SUPPLIES 70.00
COMPENSATION 1,000.00
COMPENSATION-PART TIME 8,900.00
OFFICE SUPPLIES 50.00
COPY SUPPLIES 50.00
CONSULTANTS 23,946.00
COMPENSATION 2,000.00
CONSULTANTS 4,986.00
COMPENSATION 2,412.00
TOTAL $45,344.00
REVENUE DESCRIPTION AMOUNT
2120824000240500 GRANT REVENUE-STATE $3,400.80
2120833000330001 GRANT REVENUE~FEDERAL 38,542.40
2120851000512004 LOCAL SHARE 3,400.80
TOTAL $45,344.00
APPROPRIATION REQUEST: In June, 1988, the Board authorized renewal
of the County's contract with Blue Cross/Blue Shield of Virginia,
which had an increase in rates beyond the budgeted appropriation.
This appropriation allocates money to the various cost centers from
the General Fund.
FISCAL YEAR
FUND
PURPOSE OF APPROPRIATION:
88/89
VARIOUS
ADDITIONAL FUNDING OF HEALTH INSURANCE
EMPLOYER COST
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION
BOARD OF SUPERVISORS
COUNTY EXECUTIVE
LEGAL SERVICES
DIRECTOR OF FINANCE
INFORMATION SERVICES
BOARD OF ELECTIONS
CIRCUIT COURT
CLERK OF CIRCUIT COURT
COMMONWEALTH ATTORNEY
POLICE DEPARTMENT
SHERIFF
INSPECTIONS
ANIMAL CONTROL
ENGINEERING
STAFF SERVICES
VPA-ADMINISTRATION
FOOD STAMP PROGRAM
EMPLOYMENT SERVICES PROGRAM
PARKS & RECREATION
PLANNING
REDEVELOPMENT & HOUSING
ZONING
SOIL & WATER CONSERVATION
WATERSHED MANAGEMENT:
1100011010200500
1100012010200500
1100012040200500
1100012140200500
1100012200200500
1100013020200500
1100021010200500
1100021060200500
1100022010200500
1100031010200500
1100031020200500
1100034000200500
1100035010200500
1100041000200500
1100043000200500
1100053010200500
1100053030200500
1100053040200500
1100071000200500
1100081010200500
1100081030200500
1100081040200500
1100082030200500
1100082040200500
AMOUNT
$ 332.00
398.00
133.00
2,626.00
829.00
133.00
66.00
597.00
398.00
4,511.00
597.00
1,061.00
199.00
531.00
1,061.00
2,554.00
597.00
66.00
730.00
929.00
199.00
398.00
66.00
66.00
700
November 9, 1988 (Regular Day Meeting)
(Page-18)
1100083000200500
1200060000200500
1200060100200500
1200060110200500
1200060120200500
1200060130200500
1200060131200500
1200060132200500
1200060133200500
1200060134200500
1200060140200500
1200060152200500
1100093010591001
VPI EXTENSION PROGRAMS
GENERAL ADMINISTRATION - SCHOOLS
SCHOOL BOARD
SUPERINTENDENT OF SCHOOLS
PERSONNEL DEPARTMENT
BUSINESS ADMINISTRATION - SCHOOLS
MAINTENANCE - SCHOOLS
TRANSPORTATION - SCHOOLS
66.00
51,237.00
66.00
133.00
597.00
464.00
1,259.00
9,147.00
VEHICLE MAINTENANCE FACILITY - SCHOOLS 928.00
BUILDING SERVICES - SCHOOLS 4,772.00
INSTRUCTIONAL ADMINISTRATION 2,651.00
FLOW THROUGH FUNDS 122.00
TRANSFER TO SCHOOL FUND 71~376.00
TOTAL $161,895.00
REVENUE DESCRIPTION
2100051000510100 APP. FROM GENERAL FUND BALANCE
2200051000512001 TRANSFER FROM GENERAL FUND TO
SCHOOL FUND
TOTAL
AMOUNT
$90,519.00
71~376.00
$161,895.00
Motion was made by Mr. Bowie and seconded by Mrs. Cooke to appropriate
funds as set out above. Roll was called and the motion carried by the
following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Agenda Item No. 14. Appointments. Motion was off~red by Mr. Lindstrom
and seconded by Mr. Bain to reappoint Mr. Mark Reisler as a member of the
Jefferson Area Board on Aging with said term to expire on October 20, 1990.
Roll was called and the motion carried by the following ~ecorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
(Note: Mr. Lindstrom left at 11:46 A.M.)
Motion was offered by Mr. Bain and seconded by Mr. Bowie to reappoint
Mr. Ian H. McGregor to the Emergency Medical Services Council with said term
to expire on December 31, 1991. There was no discussionl Roll was called
and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and Mr. Way.
NAYS: None.
ABSENT: Mr. Lindstrom.
Motion was offered by Mrs. Cooke and seconded by r~ Bowie to reappoint
Mr. Bruce Locker to the Fire Prevention Code Board of ApPeals with said term
to expire on November 21, 1993. There was no discussioni!~ Roll was called
and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and Mr. Way.
NAYS: None.
ABSENT: Mr. Lindstrom.
Motion was made by Mr. Bain and seconded by Mr. Bowie to reappoint Mrs.
E. A. "Shifty" Sides and Mr. Harry D. Kennedy to the Jordlan Development
Corporation Board with said terms to expire on August 13,1i 1989. Roll was
called and the motion carried by the following recorded ~ote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and M?. Way.
NAYS: None. .
ABSENT: Mr. Lindstrom.
701
November 9, 1988 (Regular Day Meeting)
(Page 19)
Not Docketed: Mr. St. JOhn spoke concerning the opinion of Judge James
H. Michael, Jr. in the U.S. District Court for the Western District of
Virginia, Charlottesville Division in case No. 87-0068-C, Rev. William S.
Smith versus Timothy Lindstrom, et al. He said he went to the Federal Court
this morning and got a copy of the opinion on the nativity scene. The report
was 59 pages long, and he had not read its entirety, but the essence was that
the Court found that the Nativity scene last year violated the establishment
clause, in that it gave the inescapable impression of endorsement by the
County of the Christian religion. He said he had not yet determined what
implications this ruling would have, if any, on Christmas programs in
schools, etc. He said the impression of endorsement by the County could not
be dispelled in the court's view by anything short of total elimination of
the scene from the County Office Building property. He said there may be
implications about other activities now taking place on County property, such
as Sunrise Services, Easter music, etc. He said he had not read the report
carefully enough, or thought about it long enough, in light of the language
in the opinion, to talk to the Board about an appeal. He said if the Board
were interested in doing so, they had thirty days from November 9, 1988, to
note an appeal.
Mr. Way said after Mr. St. John had had time to read and digest the
opinion and advise the Board, the matter would be discussed further.
At 11:55 A.M., motion was offered by M~. Bowie and seconded by Mr. Bain
to adjourn to Executive Session for personnel matters. There was no dis-
cussion. Roll was called and the motion ca~ried by the following recorded
vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and Mr. Way.
NAYS: None.
ABSENT: Mr. Lindstrom.
The Board reconvened into open session !at 1:14 P.M. with Mr. Lindstrom
present at this time. Mr. St. John left th~ meeting at 1:30 P.M.
Agenda Item No. 15. Work Session on Comprehensive Plan.
Mr. Lindstrom said that the words "...and discourage the location of
public facilities such as Public Sewer and Water, major roads, etc." should
be added on Page 75 under Introduction.
Mr. Lindstrom noted that mention of thelCamp, Dresser, McKee Report on
Alternative Water Supply Sources should be i
Watershed Management Planning.
It was agreed by the Board that a sugge
legislators on December 14, 1988, to look at
possible changes to allow local discretion i
The Staff was asked to update the Board
lserted in the section called
~tion be made to the State
State Code requirements for
requiring conservation plans.
on Loudoun County groundwater
studies, and Mr. Lindstrom suggested that th~ Staff determine the feasibility
and cost of a county-wide geological survey,~etc.
Mr. Lindstrom suggested that a clarification be made to the effect that
groundwater resource studies are to be done an a periodic basis to update
data used in rezoning and special use permit!~applications.
The Board agreed that references to rural and growth area open spaces be
segregated for clarity.
Agenda Item No. 16. Certificate of Appreciation. Presentation of
certificate will be made at a later date smnCe the person to receive the
certificate was not present.
702
November 9, 1988 (Regular Day Meeting)
(Page 20)
Agenda Item No. 17. Presentation: Architects Report on Southside
Elementary School (including recreational use of facility).
Mr. Way said there had been a committee formed regarding the new
Southside School which had been meeting for about five weeks. The committee
had met with the architects of the school, with teachers, with community
leaders, and with parents in an effort to respond to the needs of the users
of the new school. He felt it would be a good idea to allow the architects
to come in and give the Board a general idea of their stage of progress so
that the Board could give early input into the process.
Mr. Tim Jamison, Vice President of Hayes, Seay, Mattern & Mattern, Inc.
and the project architect, displayed the earliest schematic drawings of the
school. He said the committee of teachers, community leaders and parents,
had developed a program of educational needs, and his group had tried to
respond to that program. He then pointed out the playground areas, ball
fields, pods for grades K-5, library wing, administrative offices, gym, and
cafetorium on the site plan. There would be one entrance in the middle of
the site, with buses going to the right and parking on the left. Instead of
long corridors, they have designed little communities or pods for grades K-5.
Each is somewhat separated with the library and administrative offices which
are centrally located. He pointed out that the gym can .be cut off from the
rest of the school to be used in the evenings for outside activities. He
said when he asked the committee what the school should look like to repre-
sent this community, the response was they wanted to go back to a traditional
looking school. This school was designed with that in mind.
Mr. Bain asked how much on-site grading would need to be done for the
playing fields. Mr. Jamison said they would be doing a cut and fill balance
in creating the flat fields. He said it would be a good!bit of site work.
Mr. Lindstrom asked what the preliminary estimates 9re on square foot
costs. Mr. Jack Simmons, Project Manager, said they are~!Working with the
budget as submitted which is a gross project cost of $5.2~ million. He said
they had deleted certain items by request and certain items from their
experience and came up with just over $3.8 million. Tha~ equates to an
estimated cost of $66 per square foot for 57,000 square feet. He said they
feel that is a reasonable budget, and that is what the facility is being
designed for. The total acreage is 16.2. Each pod will accommodate 200
students in eight classrooms for a total of 600 students~: Mr. Simmons said
they would have to work hard to maintain that budget. T~ere are some cost
implications in off-site utilities and grading which the~ are having to watch
closely. He said they are ready to go into the preliminary design develop-
ment as required by the State Board of Education. They Nave made the prelim-
inary site development plan submission to the County. A~i the survey work
has been done. They are ready to stake the site for subSUrface work.
Mr. Perkins asked if their firm had built this particular design of pods
in other communities. Mr. Jamison said they were pioneers in open plan
schools, which are similar to this except there are no w~ll partitions
between pods. He said they believe this is a very effic~ient way to design a
school. He said in the last twenty years his firm has p~;obably built more
schools in this 'part of the State than any other firm.
Mr. Lindstrom asked if this type of design could be ?dapted for middle
or high school use. Mr. Simmons said it could be adapte~', fairly well for
middle schools, but high schools have different requirem~hts. Mr. Lindstrom
said one of the problems for this Board is that it never !knows what costs are
due to the design. A basic plan adaptable to various us~ with modifications
is one way the Board could keep better track of costs. ~ said this design
looks as though it could have some flexibility. Mr. Sim~Ons said that was a
part of the criteria in selecting this design. Each set pf archmtects
selected would probably come up w~th a dmfferent desmgn, i~Mr. Jammson samd
the intent is to work toward that type of standardizatio~ not to come up
with a different design. ·
703
November 9, 1988 (Regular Day Meeting)
(Page 21)
Mr. Lindstrom asked if there is a State requirement or any significant
savings for having outside windows for the classrooms. Mr. Jamison said the
State does not require that, but there was a desire from the committee for
the natural lighting and ventilation and to have each room accessible to the
exterior. He said it is aesthetically pleasing without a major difference in
cost.
Mr. Bowie asked if the estimated price includes the playground and
outside equipment. Mr. Simmons said the figure does not include any furnish-
ings or playground equipment.
The Board requested a topographical map which the architects agreed to
bring to the next meeting.
Mr. Keith Rittenhouse, a member of the planning committee for the
Southside School and a member of the Albemarle County Planning Commission,
noted that the architects had received input from parents, teachers, and
administrators before developing the plans. This committee had visited
Broadus Wood, Meriwether Lewis, Stone Robinson and Rose Hill Schools to get
ideas on designs that work.
Mr. Pat Mullaney, Director of Parks and Recreation, said the architects
need direction from the Board on the size of the gym. He said he recommended
a gym size of a minimum of 7,100 square feet. He said a larger gym size of
8,900 would accommodate two volleyball or basketball games concurrently and
promote community use of recreation facilities in the school. He said with
the growth in that area, he thinks it would be wise to consider the full
high school size gym if at all possible.
Mr. Way said there is a great need for recreation facilities in urban
areas, and it makes sense to provide those facilities through schools; thus
saving the cost of building a separate recreation facility at a later time.
He said a larger gym size is not the request of the school, but it is a
desire of the Parks and Recreation Department. He said he feels having a
larger recreation facility at the school will save the County money in the
long run.
Mr. Simmons said 5,000 square feet is a, mandated size for an elementary
school gymnasium. He said the present design is for 7,100 square feet. He
said the architects do not want to dwarf the-school by the size of the gym.
Mr. Lindstrom noted that capital improvements are already over budgeted.
He said funds for additional square footage .~o the gym need to be found in
other projects; not added as additional funds. He feels the Board needs to
think seriously about how this addition wouId impact the budget. Mr. Bowie
said he was tired of having projects brought~in at the last minute.
Mr. Rittenhouse said the committee had asked that the gym size be
investigated separately from the school project as an opportunity to provide
community recreation. He said the committee~ recognized that the time frame
would be tight, but thought this might be the best time to consider such a
facility. He did not want the Board to think this was an effort to "ramrod"
something through at the last minute. Mr. L~ndstrom said the Board is having
a serious problem dealing with the CIP budge~. Outside of the context of the
CIP budget process, he would have a problem adding this as a project.
Mr. Way said he thought it was important to plan the school in
conjunction with recreation needs. He thought this would be better planning
than what had gone on in the past. Mr. Mull~ney said his department sees
this as an important project. He said Parks!and Recreation could look at
their list of approved projects and possiblylimove some less important project
back to be able to fund this project. Mr. B~wie said he would not support
adding anything tO the CIP unless some other iproject is deleted.
Motion was offered by Mr. Bain and seco~
that the architects go forward with the prell
size at 5,000 square feet and alternate plant
square feet and 8,900 square feet. Mr. Lind~
could give an idea of the cost for these altE
Lded by Mr. Lindstrom requesting
.minary plans showing the gym
for a gym size of both 7,100
trom asked if the architects
~rnates. Mr. Simmons said he
704
November 9, 1988 (Regular Day Meeting)
(Page 22)
thought it would be about $2,000 for preliminary plans only. He did want to
be sure that the time schedule for presentation to the State Board of
Education is not held up. Mr. Lindstrom said there is a policy regarding new
plans for schools to obtain a second opinion. He said that needs to be
figured into the time table for this school. He said the whole project,
including design and figures, should be reviewed by the architects giving the
second opinion as soon as enough information for a meaningful review is
available. Mr. Simmons said his schedule calls for completion of the
preliminary documents within two weeks. Mr. Lindstrom asked what was driving
the schedule. Mr. Simmons said it is the opening date for this school.
There was no further discussion.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None. ~
(The Board recessed at 3:10 P.M. and reconvened at 3:20 P.M.)
Agenda Item No. 19. Public Hearing: Extend the Albemarle County
Service Authority service areas boundaries to Tax Map 56, Parcel 67, in
Crozet, recognize same in Comprehensive Plan as having w~ter service, and
also include for public sewer service. (Advertised on October 25 and
November 1, 1988.)
Mr. Home said that in his memo dated November 4, i988, to the Board
regarding Dr. Schulman's request, the Staff felt that an amendment to the
Comprehensive Plan would be necessary to approve this re.quest. Staff feels
approval of Dr. Schulman's request would be inconsistent~with the draft
Comprehensive Plan. He said the Planning Commission discussed this request
extensively with the decision being that an amendment to'~ the Comprehensive
Plan would be necessary in this case. Mr. Horne said he discussed this
request with Mr. Bill Norris, the Watershed Management Official at the time.
It was Mr. Norris' firm conclusion that there is no data. to support the
concern over groundwater contamination from the Acme Visible Plant nearby.
Mr. Horne cited a memo addressing this subject from Mr. 'Norris, dated
October 5, 1988. Mr. Horne said approval of this reque}t would mean
extending water and sewer service outside the growth area into a watershed
area and onto a vacant parcel to accommodate new development.
Mr. Lindstrom said, based on the Board's current approach in these types
of requests, it would have to be shown that there is either a shortage of
water or a water quality problem affecting public health~ Mr. Home said
that has been the pattern of the Board and staff's recom~.endation for the
past three years. He said before that, there had been aC varlety of
approaches. What staff hopes is that the policy can be ~stablished to follow
what is stated in the prOposed Comprehensive Plan. In t~at case, this
request would not meet that criteria.
The public hearing was opened, and Dr. Martin Schulman came forward to
speak. He said the parcel on which he is building a new~;clinic is completely
surrounded on all four sides with public water service. ~iHe said the reason
the current facility has public water is because there was a failure of the
present Well. Dr. SchUlman said since his current facility cannot support
expansion and since public water serves his existing dwellings, and since
staff refused this request as a slight relocation of an ~xisting business, he
is asking the Board to extend public water. He said Acm9 Visible Records
closed a lagoon when excessive levels of methylchloride twere discovered. He
said trichloroethylene (TCE), a carcinogen, was detectedliat unsafe levels for
human consumption in one of Acme's drinking water wells.'~ Since that time,
Acme has converted to public water usage. He said he do~s not feel comfort-
able with the thought of drinking water from a private w~ll at the new site.
This site is downhill from Acme Visible. Dr. Schulman s'Lid he and Mr. Norris
viewed the site together. Not only is the site downhill on a natural drain-
age point from Acme, but it is downhill on a natural dra_nage point from an
old septic system in use for 30 years at ConAgra. He sal.d he does not have
the resources or information or time to evaluate groundwltter at the site to
determine the degree of the problem. Dr. Schulman said l~e had tried to
provide the Board with as much information as he could oi,tain on this issue.
705
November 9, 1988 (Regular Day Meeting)
(Page 23)
He had contacted Acme's representative on several occasions over the past
three months to get a copy of the site plan of their lagoon and wells in
relation to his parcel and to determine precisely what organic compounds had
been found in their groundwater. Although Acme's representative expressed an
interest in providing that information for this meeting today, unfortunately
he was instructed by Acme's management not to release that information
without their approval. Dr. Schulman said he is asking that continued use of
public water be allowed to this site.
Regarding waste disposal, Dr. Schulman said the septic drainage field
would be limited to human lavatories and hand sinks. Any drainage from
kennel wash down would go to a holding tank which would then be pumped out
and trucked off site. Dr. Schulman said a more efficient long term handling
of the new hospital's drainage would be offered by public sewer hook-up.
Currently this property is bordered on two sides by parcels that can access
public sewer. He said it is his intention to proffer that usage would be
only for hospital use. He said he had a twenty-four hour emergency service
which is considered a public service. He takes sick and emergency services
without regard for ability to pay and without Federal or State support to
help, unlike human emergency services. He asked the Board to consider these
factors and to support his request.
Mr. Perkins suggested that the requests for water and sewer be consid-
ered separately. He said he felt the service area should be extended to
provide water to the veterinary clinic. Hel~noted that the Comprehensive Plan
allowed extension of the jurisdiction outside the growth area only in cases
where the property is very near or adjacent~to existing lines. He said that
certainly applies in this case.
Mr. Bowie said there seems to be a potential of some contamination. Mr.
Perkins said he would not feel comfortable drilling a well there considering
the problems that have been associated withAcme Visible's water. Mr. Horne
said staff's position is that until actual documentation is shown to substan-
tiate contamination on this site, the public's health is not endangered.
Mr. Lindstrom said he could appreciate~staff's position, because this
would be an exception to a policy having ramifications for other properties.
At this point, the record only contains hearsay regarding the public safety
issue. He said this is a very close case. !,His feeling is that there will
likely be a water problem on this parcel. There are enough unusual
circumstances related to this property so t~at it is distinguishable from
other possible requests. Mr. Perkins said ~he action that Acme Visible has
taken would indicate the possibility of contamination. They have curtailed
the use of their well and connected the fac$1ity to public water as well as
going to tremendous expense to clean out th~irl, lagoon and haul material away.
Motion was then offered by Mr. Perkinsi~and seconded by Mr. Bowie to
extend the water service area to include Ta~ Map 56, Parcel 67, for the
purpose of serving the Veterinary Clinic only. Roll was called and the
motion carried by the following recorded vo~e:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and Mr. Way.
NAYS: Mr. Lindstrom.
Mr. Lindstrom said he sees no 3ustlf~c~tzon in the Comprehensive Plan
for extension of sewer service. He said he ~oes not remember ever extending
sewer service outside of a growth area. Mr.~ Bowie said he did not see any
reason to extend the service. Mr. Perkins said the only reason he could see
for extending the service is because the drainage would flow directly into
the Beaver Creek Reservoir. He said, as he has stated a number of times
before, he would rather see the houses in this location hooked onto the
interceptor line than have effluent go into ~he ground and flow into the
reservoir. Mrs. Cooke said she was incline~ito agree with that. Mr. Bain
said that same argument could be used for residential development in many of
the rural areas. Mr. Lindstrom said the intansification of development that
would occur as a result of extending sewer s~rvice outside of a growth area
would result in more pollution than a few scattered sites within the
watershed thatmight have bad drainfields, t
706
November 9, 1988 (Regular Day Meeting)
(Page 24)
Mr. Home said the staff would need to look at all growth areas where
sewer lines are just outside of the service area to determine how many
parcels are in a similar situation.
Motion was offered by Mr. Perkins to extend the service area for sewer
to include the Crozet Veterinary Clinic. The motion died for lack of a
second.
Motion was then made by Mr. Lindstrom and seconded by Mr. Bain to deny
the application for sewer service to Tax Map 56, Parcel 67. Roll was called
and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom and Way.
NAYS: Mr. Perkins.
Agenda Item No. 20. Public Hearing: Extend the Albemarle County
Service Authority service area boundaries to Tax Map 45, Parcels 18 through
18N, Rosalyn Ridge Subdivision, to include for public water service. (Adver-
tised on October 25 and November 1, 1988.)
Mr. Lindstrom said he has heard that some of the property owners were
not notified of this public hearing in time to appear. He said he was asked
if action could be deferred on this and so those who had~ijust been notified
could appear and speak. He thought that was a reasonableirequest. Mr. Way
said the Board would begin the public hearing today and extend it if
necessary.
Mr. Horne said the Planning Commission reviewed thisl as a category of
request that should be measured against the proposed strategies in the
Comprehensive Plan. In light of that review, the Planning Commission recom-
mended that the service area not be extended because it W~uld be inconsistent
with the draft Comprehensive Plan. He said staff's opinion was that granting
this request would set a broad precedent for the extension of utilities into
the rural areas. Mr. Horne said this is a new subdivision, so there has been
no demonstration of inadequate water supply, i~
At that time, the meeting was opened for public hearing.
Mrs. Sally Thomas of the League of Women Voters said'~approval of this
request would put pressure on the other side of the road i~nd would endanger
County efforts to protect the reservoir. ·
There being no others present to speak, motion was Offered by Mr.
Lindstrom and seconded by Mr. Bowie to continue the publi~ hearing until
December 7, 1988, so that the applicants may have a chanC~ to appear and be
heard. There was no further discussion. Roll was calledi! and the motion
carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
(Mr. Lindstrom left at 4:31 P.M. and returned at 4:39 P.M.)
Agenda Item No. 18. Work Session on Comprehensive Plan.
The work session began with a discussion of Natural,~Scenic and His-
toric Resources on Page 95 of the Comprehensive Plan.
On Page 113, in the second paragraph, Mr. Bowie suggested that the word
"evaluated" be made clearer. He said it is not clear whether the list of
criteria shown would be requirements for open space or no~.
Mr. Bain said there should be a differentiation between references to
rural and growth area open space on Pages 112 and 113. The title on Page 112
indicates a discussion of growth area open space, but these are several
references to open space in rural areas. Mr. Home said ~he intent was to
discuss them separately. ~i
707
November 9, 1988 (Regular Day Meeting)
(Page 25)
Mr. Lindstrom suggested that the "Owner Name" column on the chart on
Page 119 showing a listing of historical properties be deleted. He said that
information is irrelevant to the Comprehensive Plan and would probably change
from time to time anyway.
Agenda Item No. 21. Other Matters not Listed on the Agenda from the
Board and Public.
Mr. Bowie said the Audit Committee had been meeting with staff regarding
extension of the contract with the current auditors. On the basis of the
recommendation by the Audit Committee, Mr. Bowie offered motion to extend the
contract for one year with review and possible extension to a second year,
depending on the first year's performance. Mr. Bain seconded the motion.
There was no further discussion. Roll was called and the motion carried by
the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Mr. Bowie mentioned a letter dated November 1, 1988, from N. Andrew
Overstreet, Division Superintendent, to Delegate George F. Allen concerning
the revised method for distributing state aid to localities. He asked the
Staff to keep the Board informed on this matter.
Agenda Item No. 22. Adjourn to November 16, 1988.
At 4:50 P.M., motion was offered by Mr~:Bain and seconded by Mr.
Lindstrom to adjourn to November 16, 1988, at 1:30 P.M. There was no
discussion. Roll was called and the motionilcarried by the following recorded
vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, MesSrs. Lindstrom, Perkins and Way.
NAYS: None.