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1986-01-08January 8, 1986 (Regular Day Meetinq) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held January 8, 1986, at 9:00 A.M., in Meeting Room 7, Second Floor, County Office Building, 401 McIntire Road, Charlottesville, Virginia. BOARD MEMBERS PRESENT: Mr. F. R. Bowie, Mrs. Patricia H. Cooke, Messrs. Gerald E. Fisher, J. T. Henley, Jr. (arrived at 9:31 A.M.), C. Timothy Lindstrom and Peter T. Way. BOARD MEMBERS ABSENT: None. OFFICERS PRESENT: County Executive, Mr. Guy B. Agnor, Jr.; County Attorney, Mr. George R. St. John; Deputy County Executive, Mr. Robert W. Tucker, Jr. (arrived at 9:30 A.M.); and Director of Planning and Community Development, Mr. John T. P. Horne. Agenda Item No. 1. Fisher. The meeting was called to order at 9:05 A.M. by the Chairman, Mr. Agenda Item No. 2. Agenda Item No. 3. Pledge of Allegiance. Moment of Silence. Agenda Item No. 4. Consent Agenda. Motion was offered by Mr. Lindstrom, seconded by ~ Way, to adopt a resolution under Item 4.1 on the consent agenda and to accept the remaining items as information. Roll was called and the motion carried by the following recorded vote AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Lindstrom and Way. NAYS: None. ABSENT: Mr. Henley. Item No. 4.1. Street Sign - Northfields Subdivision. By letter dated December 14, 19 Mr. H. I. Taylor, President, Northfields Community Association, has requested street name signs to identify 12 locations in Northfields Subdivision. The Association has agreed to b. the cost of these signs. The following resolution was adopted: WHEREAS request has been received for street signs to identify the following roads: Huntington Road (State Route 1428) and Rio Road (State Route 631) at its intersection; Northfield Road (State Route 1427) and Rio Road (State Route 631) at its intersection; Northfield Road (State Route 1427) and Carrsbrook Drive (State Route 854) at its intersection; Northfield Road (State Route 1427) and Dellwood Road (State Route 1434) at its intersection; Northfield Road (State Route 1427) and Rolling Hill Road (State Route 1435) at its intersection; Northfield Road (State Route 1427) and Huntington Road (State Route 1428) at its intersection; Northfield Road (State Route 1427) and Northfield Circle (State Route 1436) at its intersection; Wakefield Road (State Route 651) and Rio Road (State Route 631) at its intersection; Wakefield Road (State Route 651) and Huntington Road (State Route 1428) at its intersection; Huntington Road (State Route 1428) and Dellwood Road (State Route 1434) at its intersection; Huntington Road (State Route 1428) and Rolling Hill Road (State Route 1435) at its intersection; Huntington Road (State Route 1428) and Carrsbrook Drive (State Route 854) at its intersection and WHEREAS a citizen has agreed to purchase these signs through the Office of the County Executive and to conform to standards set by the Virginia Department of Highways and Transportation; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and the same is hereby requested to install and maintain the above mentioned street signs. January 8, 1986 (Regular Day Meeting) (Page 2) Item No. 4.2. The County Executive's Financial Report for the period of July 1, 1985 through November 30, 1985 was received in accordance with Virginia Code Section 15.1-605. Item No. 4.3. Copy of letter dated December 16, 1985, addressed to Chief Frank W. Johnstone, Albemarle County Police Department, from Mr. R. L. Jamerson, Chief, Scottsville Police Department and the Scottsville Town Council regarding police assistance during the November flood, was received. "I and the members of the Scottsville Town Council would like to thank you and your department for the assistance given us during the 1985 flood. If not for this assistance it would have been impossible for us to have provided the Town of Scottsville with such great protection. The whole operation during the flood aided in the Town of Scottsville being able to function again as quick and the fact that there was no loss of life or loss of property while the clean up was going on. I would like to thank Commander R. Martin for his aid to me in the running of the command post during that week and his dedication to that all important job. I also want to thank each and every office that you had assigned to Scottsville during the flood and to say that all of them are a credit to the Albemarle Police Department." Item No. 4.4. Letter dated December 13, t985, addressed to Mr. Guy B. Agnor, Jr., from Mr. A. E. Slayton, Jr. Governor's Authorized Representative, Department of Emergency Services, regarding State assistance with damage to public buildings, was received. "Governor Robb has directed that state government assist localities with the 25 percent nonfederal share of the cost of repair to damaged public facilities. The Governor has also directed that the Joint Legislative Audit and Review Commission (JLARC) formula of local government fiscal stress be used as a basis for distributing such assistance. When implemented, the formula should result in localities not having to bear a greater financial burden as a result of the flood than their circumstances will realistically permit. There are still some details to be worked out before the formula can be properly applied, and I will advise you when this has been done. I will also advise you when a level of state assistance for your particu- lar jurisdiction has been established." Mr. Way asked if the Scottsville Rescue Squad is eligible to receive assistance. The building was seriously damaged during the flood. Mr. Agnor said members of the Rescue Squad contacted him and he recommended that they make an application for assistance with the federal representatives when they were in $cottsville. The application was made and now the Rescue Squad is on the list for consideration of aid. Item No. 4.5. The Monthly Building Activity Report for November, 1985, from the Depart- ment of Planning and Community Development was received. Item No. 4.6. A copy of Planning Commission minutes for its meeting of December 10, 1985 was received as information. Item No. 4.7. Copy of notice of hearing from the State Corporation Commission regarding flexible rates for Commonwealth Gas Services. The hearing is scheduled for February 10, 1985, at 10:00 A.M. in the Commission's Courtroom, Richmond, Virginia. Item No. 4.8. Copy of the Rivanna Water and Sewer Authority's Financial Report for FY 1985, as prepared by Hantzmon, Wiebel & Company, Certified Public Accountants, Charlottesville, Virginia, was received. Agenda Item No. 5. Highway Matters. Mrs. Cooke thanked~_~.~ Mr. Dan Roosevelt, Resident Highway Department Engineer, for the stop sign recently installed at Woodbrook Subdivision entrance. Mr. Fisher said he received a call from a gentleman seeking help to get right-of-ways on a state gravel road which he wants to have black topped. He is working with the gentleman. He also will pass the information to Mr. Bowie as it is located in his district. Mr. Fisher said the roads he sees which are hard surfaced are in very good surface condition and he wonders how that is done with the dollars and the crews available. The Highway Department is doing an outstanding job. He thinks that the legislators need our support in order to find enough money to repair the roads. He is informing citizens who complain about the condition of the roads to tell their legislators they are willing to pay a penny or more per gallon of gas so that more road improvements could be made. Mr. Roosevelt said the credit goes to Mr. Mills, Maintenance Supervisor, who works a lot of hours that people never hear about. He appreciates the comments and credits. 3,6 January 8, 1986 (Regular Day Meeting) (Page 3) oadsl~e Mr. Fisher said weeds, dead from the frost, and undergrowth and trash along the r '4 are beginning to show badly. He asked if there is any coordinated effort with citizen grou~s to help take care of this in the spring. Mr. Roosevelt said the~Charlottesville/Albemarle ~ Clean Community Commission is in the organizing stage presently and they are attempting to ~t citizens involved. Mr. Fisher said there is particularly a lot of debris near his communit· because of people going to the Ivy landfill and the debris is blowing off the vehicles. Mr. Lindstrom asked if it would be of benefit to send a letter to the new Highway Comm~ sioner from the County, stating the County's support for Commissioner King's position on the Western Bypass and the Board is concerned that a Western Bypass not be built. Mr. Agnor sa~ he could see no harm in it. Mr. Roosevelt said the State Highway Commission will hold its March meeting in Charlottesville for the Highway Research Council's 40th Anniversary. This will be a chance make contact with the new Commissioner and the Commission member for the Culpeper District. As he receives additional information, he will pass it to the Board members. The actual Commission meeting is scheduled for March 20. Mr. Roosevelt said if the Board Members want meet with the Commissioner, contact must be made with the Commissioner's office and a time requested on the agenda. The Board members agreed to try to schedule such a meeting. Agenda Item No. 6. Street Lighting Request: Pine Lane in Parkview Subdivision. Mr. Agnor said the following request dated December 1, 1985, was received from Mrs. Ma~ H. Hyde, President, Parkview Property Owners Association: "On July 9, 1985, on behalf of the residents of Parkview Subdivision, Crozet, Va., I sent a letter formally requesting the installation of street lights on Pine Lane which is a street within our area. The request was made to Mr. Joseph Henley, our Supervisor on the County Board. Mr. Henley directed the letter to the proper department for consideration. A designed lay-out, furnished by Virginia Power was prepared calling for the installation of three-8,000 lumen, high pressure sodium vapor street lights on new wooden poles at a construction cost of $1,730.12 for this project. "We formally request that the Board of Supervisors consider incurring 50 percent of this construction cost as per regulations entitled, 'Roadway Lighting Policy for the County of Albemarle.' It is our understanding that there will be a one-time payment of one-half the cost of construction in the amount of $865.06, which our residents agree to expend on this project." The following memorandum dated December 31, 1985 from Mr. Maynard L. Elrod, County Engineer, to Mr. Guy B. Agnor, Jr., County Executive, was received by the Board in response Mrs. Hyde's request: "The County of Albemarle has processed an application by Mrs. Marie H. Hyde, president of the Parkview Subdivision Property Owners Association in Crozet, Virginia, to provide street lighting along Pine Lane. We receiVed two Virginia Power Company layout proposals, with underground and overhead installation. The owners opted for the overhead layout, which carries a lower construction cost of $1,730.12 versus $3,068.12. The proposal involves installing three lights on new wood poles, using an 8,000 Lumen high pressure sodium vapor street light for each. This private road has no street lighting'along it, although neighboring streets within the subdivision are provided with minimal street light- ing. Mrs. Hyde's subsequent letter to us, dated December 1, 1985, requested the County to share in one-half of the $1,730.12 construction cost, where the subdivision residents agree to encumber $865.06 for installation. I recommend the Board of Supervisors to approve the request and authorize the installation of the lighting and share in the construction cost. This project is within our current budget. Virginia Power Company prepared plans for this project in November, 1985. The Highway Department did not review this layout location, since the road is not part of their maintenance system. All affected property owners have been contacted by mail, with no objections voiced as to proposed street light placements. Copies of Mrs. Hyde's letters of request dated July 9, 1985 and December 1, 1985, along with the proposed layout sketch, are on file in the Clerk's office. The cost for the proposed lights (three - 8,000 Lumen high pressure sodium vapor street lights) will be $26.45 per month, based on Novem- ber, 1985 rates. The total Virginia Power Company cost estimate for installation is $1,730.12." Mr. Agnor recommended that the installation be authorized by the Board. Mr. Lindstrom offered motion, seconded by Mr. Way, to accept the County Executive's recommendation and to approve the request for street lighting along Pine Lane. Mr. Fisher said, in reading the Roadway Lighting Policy, Paragraph Three, he was startled to see that the share for the to 5o ~e 2o 237 January 8, 1986 (Regular Day Meeting) (Page 4) installation and/or relocation of lights is one-half of one percent. Mr. Agnor said that is correct. The amount is based on the total annual receipts from the utility tax. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Lindstrom and Way. NAYS: None. ABSENT: Mr. Henley. Not Docketed: Mr. Lindstrom asked that the County Executive's office find out how the Board can be included on the agenda for the Marck 20 meeting of the Highway Commission. He feels the Board has more than just a Route 29 North by-pass to discuss with the Commission. Agenda Item No. 7. Appropriation: Flood Damage - Scottsville Community Center. The following memorandum dated December 31, 1985 from Mr. Patrick K. Mullaney, Director, Parks and Recreation, addressed to Mr. Robert W. Tucker, Jr., Deputy County Executive, was received by the Board: "Enclosed please find copies of bills and estimates for flood repair work at the Scottsville Community Center. A summary of the necessary work and expenses is as follows: Replacement of Interior and Exterior Doors Sand and Refinish Gym Floor Boiler Room Repairs Asbestos Cleanup Replace Stage Floor Replace Floor Tile in Hallway, 2 Classrooms and Cafeteria Total: $ 2,290 6,900 4,250 7,990 5,260 7,500 $34,190 You will not find written estimates for the floor tiles as the severity of the damage was not apparent to us until a few days ago when the asbestos crews completed that section of the building. Likewise, you will not find a written estimate on the stage floor as we initially thought that sanding and refinishing would be sufficient; however, the damage now is such that replacement is necessary. We have received verbal estimates from qualified contractors on both jobs and we should be receiving written estimates in the mail in a few days. As you know, we have been in close contact with Federal Emergency Management Agency personnel who have said that 75 percent reimbursement will be available on all repairs except for the asbestos cleanup. It is my understanding that the State may assist with the remaining 25 percent. We would like to proceed with the cleanup work and file for reimburse- ment as soon as possible. It is our request that the Board of Supervi- sors make a special appropriation of $34,190 for the purpose of flood damage repairs at the Scottsville Community Center. Mr. Agnor said he thinks that $19,650 will be reimbursed to the County. Mr. Bowie asked if the $7,990 for asbestos cleanup is included in the Federal reimbursement. Mr. Agnor said that is correct. Mr. Way offered motion, seconded by Mr. Bowie, to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $34,190.00 be, and the same hereby is, appropriated for the repair of flood damage at Scottsville School, coded 1-9000-71000-701016 and further that these funds shall be transferred from the Undesignated Fund Balance of the Capital Improvements Fund, coded 1-9000-99999-999998; AND, FURTHER, that-this appropriation is effective this date. Mr. Fisher asked if there was any flood insurance. Mr. Agnor said there was none, but the County has been told by the Federal Emergency Management Agency that it will have to purchase insurance or not be eligible for reimbursement of these expenses. Mr. Fisher asked why there was no insurance. Mr. Agnor said it was assumed that the floodwall (levy) would be built and none would be needed. He does not know if insurance was even considered since it was not in the risk management study of a couple of years ago. Mr. Fisher asked if there is fire insurance on the building. Mr. Agnor responded yes, along with liability insurance. Mr. Way said a lot of the damage would have been much worse if Mr. Mullaney's crew had not re- sponded as rapidly as they did. He thinks the crew saved the County a lot of money. Roll was then called and the motion carried by the following recorded vote: AYES: NAYS: ABSENT: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Lindstrom and Way. None. Mr. Henley. Agenda Item No. 10. Creek. Recommendation of Building Committee re: Purchase of Land - Priddy 238 January 8, 1986 (Regular Day Meeting) (Page 5) (Mr. Henley arrived at 9:31 A.M.) Mr. Agnor summarized the following memorandum dated January 2, 1986, from the Building Committee, to the Board of Supervisors: "Staff informed the Committee of the fact that a citizen owned a strip approximately 20 feet deep and 900 feet long, which blocked the Priddy Creek property from State Route 641 (plat on file in Clerk's office). The owner has offered in writing to sell the strip to the County for $1ooo. Recommendations of the Building Committee 1) The Board of Supervisors take official action to purchase the strip. 2) Authorize staff to finalize the transaction. 3) Board of Supervisors appropriate $1000 from Undesignated Fund Balance of the Capital Improvement Fund. 4) Board of Supervisors authorize the Chairman to sign deed. Mr. Bowie sa2Ld that the Building Committee recommends that the Priddy Creek property be retained for future use since the price of this strip is reasonable. He offered motion, seconded by Mr. Way, to purchase this strip of property on Priddy Creek, authorize staff to finalize the transaction, to authorize the Chairman to sign the deed, and to adopt the follo~ ing resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $1,000.00 be, and the same hereby is, transferred from 1-9000-99999-999998 entitled Capital Improvement Fund - Undesignated Fund Balance and to 1-9000-71010-702000 entitled Purchase of Land - Priddy Creek; AND, FURTHER, that this transfer is effective this date. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 8. Public Hearing: Ordinance to vacate all of Lakeside Drive shown on plat captioned "Subdivision Plat Section One 'Lakeside'", recorded in the Clerk's Office of the Circuit Court of Albemarle County, except that portion which lies within the new cul-de-sac shown on plat recorded in Clerk's Office of the Circuit Court of Albemarle County (Advertised in the Daily Progress on December 24 and December 31, 1985.) Mr. Tucker said this request was approved for public hearing in June, 1985, but the attorney for the applicant has just completed the required ordinance. This is a request fro~ the developer of Willow Lake Subdivision, and is to satisfy a condition placed by the Planni~ Commission on the final plat of Phase I. It was discovered that Lakeside Drive at the time Willow Lake was proposed for development, had been dedicated to public use, but not developed The residents of Lakeside Subdivision did not want through traffic using a road in the exist- ing subdivision. It is the intent that half of the right-of-way will be joined to a lot ownc by Rev. Lowe, a portion of the west side of the right-of-way will go to another adjoining property owner, and the remainder is proposed to go with the common area. The intent also is to provide a tree buffer along the area between Lakeside Subdivision and Willow Lake. There is a waterline.which runs along the right-of-way and some type of easement should be provided for, although the easement is not provided for in the ordinance. He believes Mr. Clifton McClure, representing the applicant, is aware of the waterline. Mr. McClure has indicated tc the Albemarle County Service Authority that he will make provisions, or amend this ordinance so that the utility easement will be provided for. Mr. St. John said he does not think the utility easement has to be included in the .ordinance because the State statute automatically preserves easements. Mr. Way said he recalls that the tree buffer was also a condition of approval. Mr. Tucker responded yes thai was ~required by the Planning Commission. The public hearing was opened. the public hearing was closed. There being no one present indicating a desire to speak, Mr. Way offered motion to adopt an ordinance to vacate a all of Lakeside Drive as shown on plat Captioned "Subd Plat of Section One of 'Lakeside.'" Mr. Lindstrom seconded the motio with the understanding that the State statute preserves the waterline right-of-way. Mr. Fisher commented that it is unusual for a request of this type to be heard and the applicant not to be present. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. (Note: The ordinance as adopted is set out below.) BE IT ORDAINED by the Board of Supervisors of Albemarle County, Virginia, pursuant to Virginia Code Section 15.1-482(b), as follows: Section 1. That all of Lakeside Drive shown on plat prepared by Amos R. Sweet and Associates, captioned "Subdivision Plat Section One January 8, 1986 (Regular Day Meeting) (Page 6) 'Lakeside'" and recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia, in Deed Book 345 at page 232, except that portion which lies within the new cul-de-sac shown on plat recorded in said Clerk's Office in Deed Book 842, page 235, is hereby vacated and the dedication of Lakeside Drive fifty feet in width to public use is rescinded. BE IT FURTHER ORDAINED that the fee simple ownership of the fifty feet within Lakeside Drive revert twenty-five feet to Lot 1, Block C, twenty-five feet to Lot 6, Block A, and the balance to the undeveloped land adjoining said Lakeside Drive, all as shown on said plat in Deed Book 345, page 232. Section II. The vacation set forth in Section 1 of this ordinance shall in no way vacate any other street, road, right-of-way or lot duly platted and recorded on the aforementioned plat. Section III. Pursuant to Section 15.1-485 of the Code of Virginia (1950) as amended, the Clerk of the Circuit Court of Albemarle County, Virginia, shall write in plain legible letters across the vacated portion of the aforesaid plat the word "VACATED", and shall also make reference to the same on the same to the volume and page in which the instrument of vacation is recorded. Section IV. Such vacation of a portion of the aforesaid plat shall be effective on and after January 8, 1986. Agenda Item No. 12a. Discussion: Request from NACo to Fund Special Assessment. Mr. Fisher said a request has been received from the National Association of Counties (NACo) to wage a high-level campaign to try to get Congress to reenact federal general revenue sharing. The request is for a small contribution, because the amount the County stands to lose is between $800,000 and $900,000 a year. General revenue sharing funds were used to renovate the County Office Building, and have been used for a number of other Capital Improve- ment projects and on schools operations. Mr. Agnor said the County has not used federal revenue sharing funds as operating funds because of knowledge that the funds would not always be available. Albemarle County will not be hurt from loss of these funds since taxes will not have to be raised to replace the money, because these funds were used for one-time cost needs. He personally supports the need to balance the federal budget and if that concept is supported, there is not much point in spending money to lobby Congress to keep the federal revenue sharing program going. The program had only a limited life to begin with and it was not the intent that it would be a continuing program. If there is no revenue to be shared, there is no need to lobby to keep the legislation alive. Mr. Lindstrom said he agrees with Mr. Agnor. There are a lot of local governmental units that have become dependent on the funds which he thinks was unwise. It bothers him that a group of government units would get together and lobby to try and defeat an attempt to balance the federal budget. He thinks it is irresponsible. The need to balance the federal budget is so overwhelming and there must be sacrifice all around. The County is in a position of public visibility that is different from a lot of other people that are lobbying and the tone that the County sets is important. The number one national priority should be to try to balance the budget. Mr. Fisher said it is evident that funds will be cut for community development, transpor- tation, pollution, water, sewage treatment facilities, airports and road construction. Many cities and counties believe that if there is going to be one program left, the general revenue sharing is the most efficient of the various redistribution programs of the federal govern- ment. If a locality has absolute discretion over how the money is spent, it spends it as it would its' own money. There are going to be many interest groups arguing their case. He thinks that the total sum of the loss of federal funds to localities is going to be so sub- stantial, the Counties will have some severe pains before it is all over. He is not arguing that this should be done, but the consensus nationwide has been that most localities would prefer to keep general revenue sharing, even if all or most of the other federal programs are lost. Mr. Henley said he has never thought too much of general revenue sharing from the begin- ning. Mrs. Cooke said she is inclined to agree with Mr. Agnor. Localities knew that this would not be an ongoing program and the decision of this Board to use the funds for one-time cost items and not become dependent on the funds seems to her to be a very intelligent and far- sighted use of the money. For those localities that reached out and used the funds just because they were there and became dependent on the funds, that is the problem of those localities. She sees no need to become further involved. Mr. Lindstrom said revenue sharing comes from taxation of the entire taxpaying public in the United States, as do the other programs mentioned. If it is a program funded by the national government, it ought to be targeted to nationally recognized needs that are not being met by local governments. He thinks that revenue sharing lets everybody do whatever they want to do with their share of the money. In many cases, localities decided to keep the tax rates down by using the funds to operate the government. He would rather see pollution abatement programs maintained where there is not a great incentive at the local level to do so. This County has been the exception to the rule in the way it has used the revenue sharing money. Mr. Lindstrom asked if there has been a consensus developed at the NACo level that it will push to keep revenue sharing. Mr. Fisher said he is not aware of any decision made by the NACo Board of Directors for the current year. General revenue sharing is one of the top 240 January 8, 1986 (Regular Day .Meeting) (Page 7) priorities of NACo. It has very strong support from local governments. He has heard people say they would rather have general revenue sharing because it gives the local government the broadest latitude. There are people that make the argument that it is a more efficient use o money because it is not all spent in one area. Mr. Bowie said he opposes lobbying to keep federal funding for any organization; either the organization makes it or it doesn't. Agenda Item No. 9. Presentation of Constitution Highway Association Brochure. There was no one present for this item. Agenda Item No. 13. Report of New or Expanded Programs for FY 86-87 Budget. Mr. Agnor presented the following memorandum dated January 2, 1986, from his staff to tb Board: "You will recall in October, upon examination of FY 86-87 local revenue projections, which indicated an increase of approximately $1.95 mil- lion, you allocated $1.0 million for increased operational costs of existing programs, and reserved the remainder, $0.95 million, for consideration of tax rate adjustments, contingencies that may arise in the budget adoption process, and new or expanded programs requests. You directed that the staff prepare a summary of new or expanded programs for your information prior to the final balancing of requested budgets, to aid you in determining how much, if any, of the $0.95 million should be considered for these new or expanded programs re- quests. Forwarded herewith (on file) is a list of those programs for depart- ments of General Government, and from outside agencies. Information from the School Division is not yet available, and will be forwarded upon receipt. The information received to date summarizes as follows: New Programs Expanded Programs Total General Government Agencies Total $101,380 $264,480 $365,860 105~960 102,450 208,410 $207,340 $366,930 $574,270 (Mrs. Cooke left the meeting at 9:52 A.M.) Mr. Agnor said it was his understanding the Board did not want go into the merits of the programs which are to be recommended to the Board in early March. The staff did eliminate some of the programs that it felt were not needed at this time. All of the programs shown are ones being considered for inclusion in th budget. Mr. Fisher commented that $950,000 was potentially available and after these re- quests, it would leave an amount of $375,000 for the schools for some other purpose. Mr. Bowie said he supported the creation of this list in October. His intent was to pul all of the new programs out of the budget process. He had some telephone calls from ag and staff, and somehow the whole process got misinterpreted. The process turned into "How ca we find ways to spend money?" He wanted a handle on all new programs independently so that when going into the budget work sessions, the Board would know what amount would be available for new programs. Mr. Bowie asked if some of these costs are offset by State funding. Mr. Agnor said yes, this lists the local costs. Mr. Bowie said considering the amount of money put into the Data Processing Department in the last several years and now there is a request for an additional amount of $7,000. He cannot support a request such as that. Mr. Way said this does give the Board an idea of what the people are thinking which is what the Board was after. He can see a real value in this process. There are some items he does not intend to support, nevertheless he knows everybody's hidden agenda before the budget process starts. Mr. Bowie said in that light this is excellent, because he is also going into the budget process with more information. (Mrs. Cooke returned to the meeting at 9:57 a.m.) Mr. Fisher said he does not believe this list is coming to the Board with a recommenda- tion from the staff. These are items that will go through the budget process. Mr. Lindstrom said he would like to know how to deal with this list. There are ~ included that expand basic County services. There are programs that add a lot of "frills" that serve a very limited number of County citizens. There are some programs that serve all County residents and some that will serve a handful of citizens. It was not clear to him whether fees would be charged to offset some of the costs, for example in the recreational programs. Is there a way to categorize the programs? It was his idea that the Board would look at this and have some general direction in setting up the budget. Mr. Agnor said the staff did not want to do that this early in the process. Mr. Bowie said this gives the Board a frame of reference. The Board knows what the new programs are. The programs still have to pass the budget process. If these programs can be done without increasing the budget, that is slightly different. This is a starting point to study to get ready for the budget sessions. Unfortunately the request ~6 the people was misinterpreted. Mr. Agnor said he sent a memorandum to all of the agencies that carefully explained the request of the Board. This was not supposed to be a "wish list". He was not expecting to receive guidance from the Board today on which programs looked good and which did not look January 8, 1986 (Regular Day Meeting) (Page 8) good. His understanding was that the Board wanted information and would give some guidelines as to whether there would be money available for new programs or to stay with existing pro- grams. Mr. Agnor said he received a memorandum from Mr. Overstreet indicating that the school division needed additional time to compile its list. He indicated to Mr. Overstreet that a couple of weeks delay may not leave enough time to give the School Board guidance on whether the programs could be funded or not. Mr. Lindstrom said, in his opinion, if the Board wants to take advantage of the fluidity of the budget at this point, some direction needs to be given to the staff. He recommends that the Board give the staff some general guidance on which of these programs it would be in favor of and the ones the Board were not inclined towards. Expenditures which will generate additional revenue over and above the expenditure in the near future are justifiable and those should be given serious consideration. Expanding staff where there is a demonstrated need, should be given serious consideration. Other than those, he gets lost if there is a need for anything more. Mr. Bowie said he concurs with Mr. Lindstrom. He thinks that any department head should be able to identify on any new program what the department is now doing that is less impor- tant. If the department really wants to expand a program, there must be something that is less important that the department is willing to drop. He would like to know how much over the last three years was absorbed in each department's budget for the merit pay plan? Also, how much was diverted from each department's budget for purchase of automobiles for the last two years? Mr. Bowie said he would like that information before going into budget sessions. Mr. Fisher said in consideration of new positions, space cost should also be included. Available space will not be considered free once the County Building is full. If people are going to add to departments, it will have an impact on the space available for that depart- ment, other programs or for other departments. He thinks that when considering adding personnel, the total costs should be considered. Imputed rent is one way to get a handle on everything. It is hard for the Board members to bite their tongues. Until people have had a chance to justify the request, he feels reluctant to go through and start cutting programs. Mr. Lindstrom said he thinks it is fair to give the staff some general directions. It is a difficult decision and he does not think it is wise to make comments right now. He thinks that the agency requests are difficult to deal with. He personally thinks a certain amount of money should be allocated for agency requests. There are some programs that will require funding to just stay on the same level on which they are operating right now. Mr. Fisher said if information had been provided from the school division, it would be somewhat clearer how to respond at this point. Mr. Lindstrom said the school division has put the Board in the position of not having the information to take advantage of the process. The schools requests have to be considered, but right now the Board does not have to struggle with their requests because there are none. There will be a significant amount of money left and he is not in favor of allowing the School Board to think that all of that money will be theirs. He would like to see the Board further reduce one of the principal taxes. He does not think it is fair to everybody else to shelve the process because the school system has not gone along with the process. Mr. Bowie said the Board has a process. It has been three months since the information was requested, and he suggests that the Board proceed without the other information. He would also like to see a budget this time that allows a reduction in taxes. Mr. Agnor said the staff did not screen out any of the requests. Ail of the requests are given to the Board with recommendations for the ones they feel are needed and fundable. Mr. Fisher thanked the staff for presenting the information to the Board. He will use it as a reference in the spring along with the remainder of the budget. Mr. Agnor asked for guidance on receiving the requests from the school division. Mrs. Cooke suggested the school division be requested to provide the information as soon as possible. There were no further comments. Agenda Item No. 14. Discussion: Ivay Area Elementary School. This item had been deleted. Mr. Fisher said this item was supposed to be a response to the Board's questions on the Ivy area school. The school system indicated it was not ready to respond to the ques- tions. Mr. Lindstrom suggested it might be helpful to put together a map of the school district that would be served by the new school showing pupil population. Agenda Item No. 15. Executive Session: Personnel. At 10:17 P.M., Mrs. Cooke offered motion to adjourn into executive session for a discus- sion of personnel matters. The motion was seconded by Mr. Way. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. The Board reconvened into open session at 11:25 A.M. this time. Mr. St. John was not present at Agenda Item No. 11-12. Presentation Regarding Local Public Television Service and Consideration of a Resolution Supporting Same. Mr. Richard Parker, representing the Central Virginia Educational Television Corporation, in Richmond, Virginia, addressed the Board. Central Virginia operates Channels 23 and 57, providing educational public television services throughout the Central Virginia area. Albemarle County and the Charlottesville area are on the fringe of Channel 23's coverage. January 8, 1986 (Regular Day Meeting) (Page 9) Central Virginia applied to the Federal Communications Commission (FCC) on December 24 to construct a new television transmitter in Albemarle County. The site identified for the transmitter is on Carter's Mountain. They anticipate the construction of a local studio to provide locally-originated programs. Channel 41 is the station to be used. The transmitter would have an affected radiated power of 250,000 watts, and would cover all of Albemarle County with a studio-grade signal. With a minimal home antenna a person should be able to receive an adequate picture. The transmitter will be powerful enough to cover the Nelson, Fluvanna, Louisa, Buckingham, Orange, Culpeper, Greene, Madison and probably some signal into Augusta County. Central Virginia is now applying to the Department of Commerce for a capital grant. The request before the Board today is to support a resolution for the Board's review of those activities to help with the construction of this transmitter. He had prepared a draft resolution. Mr. Fisher said he is an enthusiastic supporter of public broadcasting systems. He has had a chance to watch both Channel 23 (WVEC) and Channel 51 (WVPT). This is something the citizens should have the ability to see. The City Council had some reservations about favor- ing one station over the other, and he has some of the same reservations. He would like to see both stations here with transmitters. Mr. Pa~ker said it is unfortunate but they are placed in a competitive situation. There are a limited number of channels available for this activity. Channel 41 is allocated to the Charlottesville community and that is where competi tion comes in to get the frequency allocation. He does not know much about the transmitter that WVPT is planning to construct. The transmitter proposed by WVPT is proposing to reach 165,000 people and is apparently of a lower power than the one proposed by CVEC. Central Virginia is proposing to reach 249,000 people. He does not know if WVPT intends to locate a studio in the area. The construction of Channel 41 on Carter's Mountain would not affect reception of WVPT locally; Channel 51 would continue coming into the area. The citizens will be in a position to receive two public television stations with a better signal than has been in the past, and a lot of people who cannot receive any service are now going to be able to receive service. Mr. Fisher said that is the part of this the Board should encourage. Mr. Parker said the Central Virginia organization is planning to have a local advisory board who would have the responsibility for setting policy to operate this new entity. The capital dollars the organization is putting into the construction would be given as a no-interest loan. This is a tremendous opportunity for this community to have its own public television station with little risk and sweat necessary to raise capital dollars. Mr. Fisher asked if Channel 23 is well-supported in this community. Mr. Parker said public television, as a whole, is well-supported by this community. The Staunton station has about 1,200 supporters in Charlottesville and Albemarle County. Central Virginia has the same number. Some of the people may elect to support a new entity. Mr. Bowie asked what time frame is involved. Mr. Parker said time is solely dependent ol the FCC. If the FCC moved within the next three months, he would anticipate that the station would be constructed within this calendar year. He is expecting that this new entity will be a three-quarter million dollar investment. Central Virginia is looking for three-quarters of that amount from the National Telecommunications and Information Administration (NTIA). If the Board will adopt the resolution, it would go along with the proposal going to NTIA prior to January 15, 1986. Mr. Fisher asked if support of the resolution presented would be construed as an exclu- sive recommendation. Mr. Agnor said the resolution could be interpreted that way because it names Central Virginia. Mrs. Cooke asked if it is possible to adopt a resolution supporting public television in the area without naming a particular entity. Mr. Henley commented this is the only request the Board has been presented with and he has no problem with it. Mr. Lindstrom said he would support Mrs. Cooke's suggestion. Mrs. Cooke said she would feel more comfortable with a broad statement concerning public television. As a governing body, she does not think it is a good idea to single out any one particular entity and name the entity exclusively. Mr. Fisher suggested that this request be considered later in the afternoon. Mr. Parker said he is not asking for an exclusive endorsement, but Central Virginia is the only request the Board has received. He asked that the Board not weaken the resolution and possibly endanger the request before NTIA and the FCC. The County is in need of better service than i presently receives. If someone else comes in with a proposal, then the Board should support that proposal as well. Not Docketed: At 11:41 A.M., the Board recessed for lunch. The Board reconvened into open session at 1:32 P.M., with Mr. Lindstrom being absent at this time. Agenda Item No. 16. Presentation of Filippo Mazzei Plaque. Mr. Fisher said a few weeks ago a delegation of people from Poggio a Caiano, Italy, set up a trade show in Charlottesville, and presented the County with a gift. Mr. Carlo Colombini, a resident of this area for 18 years and a citizen of Italy, addressed the Board. He is the liaison between Poggio a Caiano and the County. Poggio a Caiano has been associated with the County since 1976 when the sister city relationship between the two areas was established. The relationship has been very fruitful. There has been the exchange of students between the areas. An ultimate goal is an attempt to establish a business relationship. He organized a show of products of Poggio a Caiano at the Omni Hotel about a month ago. When the products arrived, a present was brought to commemorate the event which is in the form of a panel which he is pleased to dedicate to the County. Mr. Fisher asked Mr. Colombini to give a brief.description of the panel. Mr. Colombini said the panel was made by one of the artists of Poggio a Caiano and Prato. The artist is th~ owner of a ceramics factory and is well known in Italy. The artist thought it would be a goo~ idea to represent the idea behind the town relationship. Filippo Mazzei came to this country during Jefferson's lifetime, spent about eight years and became a patriot of the cause of independence of the United States. The panel is of historic significance to this 243 January 8, 1986 (Regular Day Meeting) (Page 10) relationship. The panel represents Filippo Mazzei. The other items indicate the part of Italy where the panel came from and the industries of the area. The book on the panel repre- sents Filippo Mazzei and the ship represents him as a traveler. Filippo Mazzei promoted business exchanges between countries and he was a major contributor for establishing a commer- cial relationship between the United States and Italy. This is a fairly valuable panel and he hopes the County will treasure it. (Mr. Lindstrom returned to the meeting at 1:36 P.M.) Mr. Fisher said it has been suggested that the Beautification Committee find an appropri- ate place for permanent display in this building. Mr. Colombini suggested that whenever the panel is on display, a tag be added naming the association of Filippo Mazzei and the date. Mr. Fisher asked Mr. Colombini to convey the County's appreciation to its friends in Italy for the gift and that the County will find an appropriate place for display of the plaque. Agenda Item No. 11-12. Presentation Regarding Local Public Television Service and Consideration of a Resolution Supporting Same (continued from the morning agenda). Mrs. Cooke suggested the adoption of a resolution supporting public television in the area without naming a specific entity. She has a problem with the government supporting any one entity. Mr. Lindstrom suggested that the resolution state the Board has received a request from Central Virginia Educational Television Corporation for a resolution and the Board is glad to offer a resolution supporting the community's need for a public television broadcasting corporation in the area. Mr. Bowie said that the resolution should include the request that the Federal Communication Commission give serious consideration to any legitimate request for public television service in this area. Mrs. Cooke then offered motion to adopt the following resolution expressing the Board's enthusiasm and desire for public television in the area: WHEREAS there is now an effort to provide first service public television to many citizens with the Piedmont area of Virginia; and WHEREAS public television off-air signal penetration in the area which would be served is marginal to non-existent; and WHEREAS a high-power UHF transmitter located within the area would provide the public with quality program reception; and WHEREAS public and educational television programs to be provided on a new transmitter are a desirable and valuable commodity for the educational community and the general public; and WHEREAS the Albemarle County Board of Supervisors has been re- quested to support the application for the provision of public televi- sion service for the citizens of this area, NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors does express its support for applications before the Federal Communications Commission and the National Telecommunications and Information Administration for provision of public television service in this area. Mr. Lindstrom seconded the foregoing motion. the following recorded vote: Roll was called and the motion carried by AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 18. Appointments. Motion was offered by Mr. Lindstrom, seconded by Mr. Way, to reappoint Mr. Stanley B. Voth to the Joint Airport Commission; said term to expire on December 1, 1988. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. NAYS: None. Motion ~as offered by Mr. Lindstrom, seconded by Mr. Way, to reappoint Mr. Robert W. Tucker, Jr., to the JAUNT Board; said term to expire on September 30, 1988. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. NAYS: None. Motion was offered by Mr. Lindstrom, seconded by Mrs. Cooke, to reappoint Mr. Harry D. Kennedy, to the Jordan Development Corporation; said term to expire on August 13, 1987. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Motion was offered by Mr. Lindstrom, seconded by Mrs. Cooke, to reappoint Mr. Samuel Page, Mr. Dan Maupin and Mr. Montie Pace, to the Land Use Classification Appeals Board; said 2.44 January 8, 1986 (Regular Day Meeting) (Page 11) terms to expire on September 1, 1987. recorded vote: Roll was called and the motion carried by the followJ AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Motion was offered by Mr. Lindstrom, seconded by Mrs. Cooke, to reappoint Mr. Robert S Parrott, Sr., to the Thomas Jefferson Housing Improvements Corporation; said term to expire December 31, 1988. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Motion was offered by Mr. Lindstrom, seconded by Mrs. Cooke, to appoint The Honorable Paul M. Peatross, Jr., to the James River Alcohol Safety Action Program; said term to expire on January 1, 1989. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Motion was offered by Mr. Lindstrom, seconded by Mr. Way, to reappoint The Honorable Lindsay G. Dorrier, Jr., to the Community Corrections Resources Board; said term to expire December 31, 1987. Roll Was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 19. Other Matters Not Listed on the Agenda From the Board and Public. Mr. Agnor said the Library Budget Committee is comprised of a member of the Executive staff and a member of the Board of Supervisors. The meetings will start next week and aske( if the Board desired to appoint someone to the Committee. Mr. Way said he was on the Commit tee last year and volunteered to serve on the Committee again. Motion was offered by Mr. Lindstrom, seconded by Mr. Bowie, to reappoint Mr. Peter T. Way to the Library Budget Commit tee; said term to expire on January 8, 1987. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 17. Executive Session: Personnel. At 1:47 P.M., motion was offered by Mr. Lindstrom, seconded by Mr. Way, for an executi~ session for the discussion of personnel matters. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. NAYS: None. The Board reconvened into open session at 4:00 P.M. Motion was offered by Mrs. Cooke, seconded by Mr. Way, to reappoint Mr. Timothy M. Michel, to the Planning Commission as the at-large member; said term to expire on December 1987. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 20. Adjourn.' The meeting was adjourned at 4:01 P.M.. CHAIRMAN ng ~n