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1984-03-22 adjO66 I March 22, 1984 (adjourned from March 21, 1984) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 22, 1984, at 1:00 P.M., Meeting Room 7, County Office Building, 401 McIntire Road, Charlottesville, Virginia; said meeting being adjourned from March 21, 1984. BOARD MEMBERS PRESENT: Mr. Frederick R. Bowie (arrived at 1:01 P.M.), Mrs. Patricia H. Cooke (arrived at 1:01 P.M.), Messrs. Gerald E. Fisher, Joseph T. Henley, Jr., and C. Timothy Lindstrom (arrived at 1:04 P.M.). BOARD MEMBERS ABSENT: Mr. Peter T. Way. OFFICERS PRESENT: Mr. Guy B. Agnor, Jr., County Executive; Mr. Ray B. Jones, Deputy County Executive; and Mr. Robert W. Tucker, Jr., Deputy County Executive. Agenda Item No. 1. Chairman, Mr. Fisher. Call to Order. The meeting was called to order at 1:05 P.M., by the Agenda Item No. 2. Work Session: 1984-1985 County Budget. Agenda Item No. 2(a). Jefferson Madison Regional Library. Mr. Fisher noted that when this item was on the Board's agenda earlier, there were some questions raised and additional information has been received. Mrs. Cooke said she had asked for information about the Bookmobile schedule. She was concerned that the figure shown for Albemarle County's share was high because services had been cut out in the Charlottesville District. She still feels the figure is high but is in proportion to the other jurisdictions and so may be correct. Mrs. Cooke said she is concerned that the bookmobile being used was purchased entirely by Albemarle County and she does not know if the price of the bookmobile been figured into Albemarle County's share. Mr. Agnor noted that costs do not include replace- ment of the bookmobile itself, only the operating cost of same. Mrs. Cooke said this same subject was of concern to her last year and still remains a concern. She will not vote against the Library budget because of one item but would like it to be a part of the public record that she is concerned and would like to bring some attention to the problem. She thinks it is an important factor in Albemarle County paying its proportion or its fair share. Mr. Agnor said when the request was made to purchase a bookmobile, it was the staff's understanding that the localities using the Bookmobile would participate in its purchase, but 90 plus percent of the purchase price became Albemarle County's share because of the routing of the system. Mr. Agnor said he has been told, but has not verified the statement, that the entire purchase price of the bookmobile ended up being paid from County funds without any participation from the other jurisdictions. Mrs. Cooke said she is concerned because there were at one time two bookmobiles and when one was rendered useless~ the Library cut services to the Charlottesville District in order to be able to continue service in Louisa County and the City of Charlottesville. Mr. Bowie said that in keeping with his philosophy that the Board should provide what its citizens need, but only pay the County's fair share, he found that the increased County share amounts to about $24,088 which is $1,000 less than the amount which was requested. Mr. Bowie said he will not oppose this whole system at this point, but in the future, he would like to know what percentage of the effort is being returned to Albemarle County. Mr. Fisher asked Mr. Bowie where he had arrived at the figure quoted. Mr. Bowie said he took last year's total library budget~, and just added 5.5 percent which amounted to a little less than Si,G00. Mr. Lindstrom said that two years ago, this Board ren~gotiated the contract for use of the library and to this date all participating jurisdictions have adhered to the terms of that contract. Each jurisdiction has paid the shares allocated to it on the agreed formulas in the contract which are based on circulation. The cost of the branch libraries are paid by the jurisdiction in which those branches are located. Therefore, applying 5.5 percent on last year's total would not come up with an accurate figure for Albemarle County's share. The agreement is set up so that if any jurisdiction does not pay its share, then services are directly cut in that jurisdiction to respond to the failure to pay that share. There will be one more meeting of the Library Budget Committee as soon as all jurisdictions have completed their budget work to determine whether every jurisdiction has come up with its proportional share. If any jurisdiction has not, then it is the responsibility of the committee to deter- mine what measures will be taken to respond to that failure. Mr. Bowie said he had no problem with that procedure. Mr. Lindstrom said that the bookmobile issue is an entirely separate item. Under the agreement, the bookmobile is contracted separately from the rest of the library services. Mr. Lindstrom said he knew what Mrs. Cooke was talking about but he thought this matter had been settled before and that is why he had not said anything sooner. Mr. Fisher said he is prepared to support the amount calculated on the written agreement. He asked if there was any motion to change the recommendation. Mrs. Cooke said she will not press hard on this issue because she realizes that there is a new librarian just taking office and he has not yet had an opportunity to get settled into his job. She is willing to let this thing lie for this budget year, but this is the second year in a row that she has asked about this problem and she is not satisfied that the issue has been completely addressed. Mr. Lindstrom said he feels this is his fault because he is on the Budget Committee and the com- mittee discussed the question but he did not really get an answer. He will make sure that at the next meeting an answer is received. Mr. Agnor said it was a very complicated funding process for purchase of the bookmobile. The State Library would not allow the bookmobile to be purchased out of funds on hand, so funds were shifted around and an audit track is needed in order to trace the actual expenditure of funds for this purchase. Mr. Fisher said hearing no motion to make a change, the Board will go to public hearing with the full Library budget request of $480,064. March 22, 1984 (adjourned from March 21, 1984) Agenda Item No. 2(b). Madison House. Mr. Fisher said he had requested that this budget item be put back on the agenda for consideration. He had asked what the City contributes through the waiver of property taxes. A letter has been received stating that the amount is $2,961 annually for a building valued at approximately $250,000. That does not really~giYe an indication of what the County needs to pay. Madison House has done a good job of organizing students and other people in the commu- nity to do good things and he would like to continue the support that the Board has given this organization for about ten years, tt is a very small amount of money in a budget the size of the County's. Mr. Fisher said he feels Madison House should be supported and he will encoura the other Board members to give it due consideration. Mr. Fisher noted that the last time the Board had discussed this proposal, the recommendation from the staff was for zero funding. Mr Lindstrom said he gathered that the concern is the same issue that has been mentioned many tim~s during these budget work sessions; to what extent does Madison House directly contribute to County organizations and citizens. He said he would be willing to support an allocation of $3,000. Mr. Henley said he thinks the City of Charlottesville derives more benefits from the programs run by Madison House than do the citizens in the County, but this could be argued for quite a while and he is willing to support funding for Madison House in the amount of $3,000. He then offered motion to that effect. The motion was seconded by Mr. Lindstrom. Mr. Bowie said he can see no reason at all to support Madison House. He believes the Board has registered its concern that County citizens are not getting the same benefits that the City is getting, and yet the County is paying for those services. Mr. Bowie said he will support the request one more time at an amount o£ $3,000 but next year he would like to see an improvement of services rendered in the County. Mr. Henley said he thinks that Madison House helps quite a bit with the AHIP program. Mrs. Cooke said she will support $3,000 of funding a~ suggested but would like to see some hard figures as to actual man hours of participation that the County realizes from this contribution. She said there may be overlapping of services provided by Madison House and other agencies which the Board also funds. Roll was called at this time and the motion carried by the following recorded vote: AYES: NAYS: ABSENT: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley and Lindstrom. None. Mr. Way. Agenda Item No. 2(c). United Way Child Care Scholarship Program. Mr. Fisher noted that this item is also on the agenda for reconsideration. The request for $20,383 and the staff recommendation is for zero funding. Mr. Agnor noted that a letter had been received from Ms Carol Lanning which had been requested by Mr. Lane Kneedler in response to the information requested by the Board at the last hearing. Mr. Fisher said the letter notes that the United Way pays all administrative costs of the pro~ram and the money County would contribute would go directly to scholarships for County children. The highest scholarship paid is $25.00 per week. Thirty-seven percent of the presently enrolled children receive middle range scholarships of $20.00 a week and the remaining 18 percent qualify for a Lower scholarship of $15.00 a week. Mrs. Cooke said the letter notes that the cost to one~6hild in full-time care at a high scholarship is $1,300 a year. She asked what type of measuring tool is used to determine the awarding of the scholarship. Mr. Lane Kneedler said there is an application process the parents have to go through. The CentraI Virginia Child Development Association receives the application from the director of the Day Care Center. Applied to that application are a schedule of income guidelines depending on the income and size of the family. These are basically parents just above the welfare line; the working essentially. Below the welfare line it is possible to receive child care financing from the Social Services Department. These are people who do not qualify for welfare aid, yet are on the borderline from an income perspective. Mr. Agnor noted that one of the recommendations of the staff on this agency is "if the County of Albemarle agrees with the staff committee's support of some type of fee subsidy program for child care, the committee recommends that the funding be provided through the County's general operating budget and administered by the County." Mr. Bowie said the letter was very helpful, particularly in light of the fact that there was some concern about overhead costs. Zf this program were included in the budget, he could see ~no reason to put administration of same on the present staff since he feels most of these people probably have more than enough work at this moment, if some other agency will administ the program for free. His main concern with the program is because it was not advertised, so it is really not available to everyone unless they happen to be in the right place when it is announced. Also, the County takes care of those people who meet the guidelines for poverty through the Social Services Department. The United Way Agency has the choice of supporting what they wish. Mr. Bowie said basically he has a philosophical problem with this agency. Mr. Kneedler said he would like to respond to Mr. Bowie's point that the program was not advertised. At the time this request was filed, the program was still in the process of being worked out on a contract basis with the city. As .soon as the contract was signed, advertise- ment began both in newspapers such as the Daily Progress, and the Charlottesville Observer and through public service announcements. The program has been highly advertised in the media since last October. Mr. Lindstrom said without the subsidy it may make it impossible for mothers to hold their jobs; it may also make it possible for parents to get jobs that now can work because of having small children at home. To that extent it may be cheaper for the government to deal with the problem than to deal with it through the welfare situation. Mrs. Cooke said the County did not fund this program last year. Does that mean that there were no scholarships awarded to any County children because the County did not fund the program. Mr. Kneedler said County children were serviced. United Way funds were used and because of money received from the City of Charlottesville, the United Way had to agree to set aside a percent- age for City children. The rest of the funds were used pretty much on a first-come first- served basis. The result was that there were County children on a waiting list who were not able to be served. Mrs. Cooke asked how many scholarships were granted. Mr. Agnor said that in the 1982-.83 fiscal year, 21 children were served. It has been projected that the funding requested will serve about 47 children. Mrs. Cooke asked if there are 20 or more children on the waiting list. Mr. Kneedler said, as of this date, there are 17 on the list and 14 of thos~ are Albemarle Count~ children. O68 March 22, 1984 (adjourned from March 21, 1984) Ms. Lanning said that in order to qualify for the waiting list the parents must meet a certain criteria so none of these people are receiving welfare aid. Ail would be working people, but in many cases, the kind of care these children receive is the problem. Many are left with one relative on Tuesday, another relative on Wednesday, someone else on another day, and the parents~ are constantly on the phone trying to get free child care. Mr. Lindstrom said that gets into a question of whether or not the child is better off with a family member or in a day care center. Mrs. Cooke said regardless of the type of care being received, the parents are handling the situation on their own. Mr. Bowie said-they seem to be handling it and obviously whatever this Board does, there is no way it can fund the entire program. His basic objection is that the United Way receives voluntary contributions from all people and what the County will do if it funds this type of program is to increase the voluntary contributions with an involuntary contribution. Mr. Fisher asked if there was any motion to change the staff recommendation for zero funding. Mr. Lindstrom said when it comes to requests of this type it is very tempting to say yes. The Board gets into the issue of whether there really is a sufficiently significant public benefit to justify starting another program, and in this case he does not see the program as being a clear public necessity. Mr. Lindstrom said he just has not been comp. elled by the arguments in this instance to make such a motion. He also does not believe the motion would receive a second. Mrs. Cooke said she has difficulty in giving a free ride to people who are attempting to handle their own problems. After all, this is an individual responsibility no matter what your station in life may be. The more handouts that are given, the more that will be taken. As long as someone can work out his own financial problems, she thinks he ought to be allowed to do so. She does not think the government should encourage anyone to do less. Although she feels the program does a lot of good she does not see it as the responsibility of the govern- ment to subsidize something the people can handle on their own. Mr. Fisher said if there was no motion to change the recommendation of the staff, the budget will be advertised with zero funding. There was no motion to make a change. Agenda Item No. 2(d). Youth Services Center. Mr. Fisher said this program is also on the agenda today for reconsideration. The request~ amount is for $6,755, but the staff committee has recommended zero funding. Mr. Agnor said information has been made available since the last Board meeting in answer to requests from Mrs. Cooke and Mr. Bowie. Mrs. Cooke had asked how many city/county children participate in the program and the number of children who remain in school after participating in the program. Mr. Bowie had asked for the rates of juvenile delinquency and teenage pregnancy before the center went 'into operation. Mrs. Cooke said she is concerned with the total number of youth seen in relation to the number who return to school, or enroll in a GED program, the number of children who enroll in job training, and the number who seek employment. Zn all of the numbers that are shown in the letter received today, she asked how many youth might be receiving overlapping services. Mis~ Amy Melville said she feels there is minimal overlapping. The kids who are enrolled in public school are not eligible for any job training program. Mrs. Cooke said these children could seek part-time or temporary jobs. Miss Melville said that is true, but it is very rare for these kids to do both since their motivation seems to be very low. In terms of the number~of kids participating in this program and those who are out of school, part of the problem is that these kids are younger and not eligible for these programs. The other problem of returning to school is that most of the kids, by the time they drop out of school, have such a history of not going to school (a family history of truancy), that in many cases the schools will not take them back. -Generally they are given the alternative of going to an alternative education program or into an adult education program. Going back'to school is often not even a choice. Mrs. Cooke asked what is done in that case. Miss Melville said the Youth Center tries to get them into a job training program. Many of the girls choose to do nothing. Miss Melville sai~ she has found that females are much less likely to do anything than the males; some of them stay home and have babies. Mr. Fisher said, in looking at the statistics furnished for juvenile arrests and teenage pregnancies it appears that the years of 1979 and 1980 were pretty bad, but there has been a substantial decline in numbers since that time. Mr. Fisher said he does not presume the Youth Services Center will try to take credit for all of that decline. Miss Melville said one of the problems is that there is no way to tell what percentage of change can be attributed to the Youth Center. In the last five years, many things have happened in the community that contri~ bute to this decline. There are job training programs that were not in existence prior to 1980. Also the County instituted the Youth Division in the Sheriff's Department somewhere around 1980. Mr. Fisher aksed if the figures presented are based on the total population of teenagers. Miss Melville said the juvenile arrest rate is based on the population of those 18 years and .younger. Teen pregnancy is based on the population between 15 to 19 years old which are the ages the Health Department considers to be the basic child bearing years. The school drop-out rate is based on the population of school-aged children that the State Department of Education prepares. Mr. Fisher said he is inclined not to throw away a program that is working, but he does know where the credit belongs for this change in figures. Miss Melville said there are a number Of programs that are contributing and all are trying to work together on the problem. Obviously all of these people have been doing something right. 069 March 22, 1984 (adjourned from March 21, 1984) Mr. Agnor said the staff committee felt there was no way to indicate that the Youth Services Center could be credited with any of this change. Since they provide very little direct service and their responsibility is more that of a coordinating agency, the staff's recommendation was based on the fact that these events would have occurred whether or not the Youth Services Center had been involved. Mr. Bowie noted that this program served 140 Albemarl youths last year and he felt that was fine. He said it is noted that most of what the Center does is to evaluate and coordinate. Mr. Tucker said the staff committee found that there is some coordination, but based on the process the County goes through in rating these agencies for funding, this agency rated fairly low and that was the basis of the recommendation for no funding. Mrs. Ruth Wadlington, Chairman of the Youth Commission, said this Commission is charged with overseeing the Youth Services Center. She was not present at the time the Board previ- ously discussed this request. One of the problems is that the Center is mandated by the State to basically do coordination and do informational type of work which is low visibility in some ~respects and not the sort of services that can be pointed to as showing direct results. She noted that the Center has published a volume on available youth services and copies have gone to-all types of people, schools, anyone who works with youth, to use as a quick reference as t¢ What type of services and programs are available. This is the type of work that the Youth Services Center is really meant to do. The Youth Services Center is allowed to undertake services when no other organization is either willing or able to take on same. That is how the Youth Services Center got into the drop-out and Rent-a-Teen programs. Four different groups were approached to take on this work and none would so the Youth Services Center is now mana- ging the programs. The Youth Center supervises volunteers and is having quite a bit of success For the amount of money being requested from Albemarle County, combined with that of the City, the community will get $54,000 in youth services as long as state guidelines can be met. Mrs. Cooke asked if the $54,000 is all State money. Mrs. Wadlington said the Youth Center receives $3.00 for every one dollar of local funds, so the $6,755 requested from Albemarle County would bring in another $27,020 from the State. The same things happens for the City. Mrs. Cooke said in this instance it appears the State does pay for what it has mandated. Mrs. Wadlington said yes, in this case she thinks they do. Mrs. Wadlington said the governing board of the Youth Service Center is composed of nine persons both the City and the Co~unty having an equal number of appointees. There have been many problems in getting City Council and the Board of Supervisors to act on appointments in a timely fashion and the commission has gone through periods when there has not been a full board. At this time, there are two County vacancies on the Board and she would like to request that if the Youth Services Center is to continue in existence, that members be appointed to these vacancies. In fact, a request is pending that the charter for the Youth Services Center he amended in order to raise the number of people on the board to fourteen, because it is felt that this number would make a much more representativ group of the community at large. Mr. Lindstrom said the fact that the $6,000 (plus) would generate state revenues, makes it appear that the money would be worth spending. It seems to be the same thing every year, people come in with Programs that sound good but there is no way to evaluate the programs. He then offered motion to continue funding of the Youth Services Center at the level that was provided last year or $6,242. Mr. Lindstrom said there is really such a small difference between $6,242 and the amount requested that he will just offer motion to approve the request of $6,755. Mr. Fisher asked if there was a second to the motion and none was offered. Mr. Lindstrom asked if anyone would second a motion for the same amount as that funded last year. Mrs. Cooke said she would. Mr. Lindstrom said he would amend his motion then to fund this agency at $6,242. Mr. Fisher asked if he heard a second. Mrs. Cooke said no, she had not seconded the motion. What she was saying is that the recommendation would probably be more palatable~ she is sorry but she did not get to complete the statement she had started. She definitely cannot support the request, she is on the fence about the program in general. Mr. Henley said he did not think the Board had received anything to show what happened to the .$50,000 plus generated by last year's contribution. Mr. Agnor noted that in the program revie~ ~ok-it shows that funds were used for the Rent-a-Teen program and the Out-of-School program, educational and coordinating services. Mr. Bowie said there was one word that came out in the presentation that bothered him and that is the word "mandate" which normally means that you do not have any choice as to the type of service offered. This would obviously affect his ~_ decision on whether or not to fund this service. Mr. Bowie asked Miss Melville if when she said state-mandated~ if that meant by law the Board of Supervisors must have this program even if it did not want the Program. Miss Melville said no; it means that if the Youth Services Center chooses to accept the money there are certain things that must be done. The Center can choose not to have a program at all. There are only 21 programs serving 24 localities in the state at the present time. Mr. Henley asked how much funding the City is giving to this program. Miss Melville said City Council has not yet decided whether they will continue to fund the program. Mr. Henley asked if the City funded this program last year. Miss Melville said they funded it at the same amount which the County funded. Ms. Carol Lanning said this particular kind of question is one that is plauging govern- ments at every level over the country. When looking at juvenile Justice and how to prevent kids from getting into trouble what seems to work are the nebulous sorts of programs. She feels that the Rent-a-Teen program is very valuable; a high percentage of the kids working are kids who really need jobs to help their family. That may be doing as much to prevent delin- quency as making sure the kids in the area have an idea that there are places they can go for help. Ms. Lanning said she was able to be in Washington when the Senate was holding hearings on the reauthorization of the juvenile justice program. There are volumes that speak to primary preventions. Researchers have found that indirect primary prevention services are difficult to get a handle on, but seem to be the ones that are doing the best job. 07O March 22, 1984 (Adjourned from March 2l, 1984) Mr. Fisher said at this time there have been two motions, but no second to either motion. Mr. Henley said it bothers him that each of the organizations that this group coordinates has some money in its budget for the same type of work. He is just not convinced that this program is necessary. ~r. Fisher said this discussion could go on all afternoon and he does not think that any member is going to change his/her mind. He said that in the absence of a motion to change the recommendation, the Board will go to public hearing showing zero funding for the Youth Services Center. Agenda Item No. 2(e). Legal Aid Society. Mr. Fisher said that Mr. Lindstrom was nov present the day this item was discussed and since it looked..~like there was going to be a change in the recommendation, Mr. Fisher had ask. ed that the discussion be carried forward until today. Mr. Agnor said the request amount is - $5,859, and there was a proposal made that this agency be funded at last year's level only ~if other localities are requested to fund their fair share of the budget. Mr. Fisher said that would be o~!y $3,400. Mr. Bowie said that for the 1984-85 budget, it appears that funding is used 26 percent for Albemarle clients, whereas the total local money requested is $22,593..~Mr. Agnor said 26 percent of that figure is $5,874 and Legal Aid has requested $5,859. Mr. Bowie said the basic thing is that what they are requesting appears to be Albemarle County's fair share if every other locality pays its fair share. Otherwise, the County will be underwriting citizens in other communities because the base grant money must be spent throughout the entire region. Mr. Henley- asked if the other localities paid any shares last year. Mr. Bowie said no, last year Fluvanna paid $700, Louisa, Greene and Nelson Counties paid nothing. Charlottes- ville City apparently paid its share and they are being asked for the same proportion this year, so the~26 percent use rate is justifiable only if the other people pay their share. Mr. Bowie said he feels the Board should pay for Albemarle County folks, but not for others. He would recommend that the Board approve a lesser amount pending what the other jurisdictions decide to do. Mrs. Cooke asked if it would be possible to put a condition on the use of County funds. Mr. Fisher said it could be done; in the past, two or three local governments have pu~_ conditions on ~ppropriations based on each other doing something and the people running the programs usually never know what is going on, have nothing fixed with which to work, and he really would di~scourage the Board from taking that kind of a position. Mrs. Cooke said she can understand Mr. Fisher's remarks but she also thinks that Mr. Bowie has a legitimate point. She does not think it is right for Albemarle County to be underwriting Louisa, Fluvanna, Greene and Nelson counties. Mr. Lindstrom said he can understand the concern that Albemarle County not subsidize citizens in other jurisdictions, however, he thinks that the Legal Aid Society is very importanl In this case, to simply cut the request because the County does not know what the other jurisdictions will do will just make fewer funds available to deal with Albemarle County residents. He feels that Legal Aid has increased its efforts to deal with citizens of Albemarl~ County. Another significant item is that the local Bar Association is contributing a substan- tial amount of free, voluntary time to this organization. Mr. Lindstrom said he feels this service is too critical to penalize the citizens because some other governing body may be less responsible. In an area as critical as legal aid, he does not think that is the right approach Mrs. Cooke said she can understand the point, but she does not feel the Board should penalize its citizens by subsidizing other counties, since that subsidy cuts down on the number of services which can be made available to Albemarle County citizens. Ms. Kathleen Ervin said she Wanted to point out that service statistics for 1983 show that Albemarle County residents were provided with 27 percent of Legal Aid's civil services, also' that Title.20 funds to hire an attorney to deal with the rural elderly, had a basic case load of 26 percent Albemarle County residents. An outreach office has been opened in Crozet at The Meadows. In Greene County, which has not provided any funds to Legal Aid, no outreach progr.am has taken place since 1983 and total services to Greene have decreased 45 percent. In Nelson County, outreach services were decreased by over 40 percent in 1983 because of Nelson's lack Of funding. Ms. Ervin said she is just pointing out that Legal Aid is definitely paying attentior to~lb~m~le,~i~o .m~y~sO~m~mendations. Mr. Lindstrom asked if it is within the ability of Legal Aid to target its services. Ms. Ervino~ said that services cannot be completely cut out in these other localities because Legal Aid does receive state and federal funding for Planning District 10, but outreach is quite important in the rural counties. For example, cutting back services in Na!son County last 'year, brought over 70 percent of the Nelson County residents seeking services to the Lovingston office, and Legal Aid staff is in that location less than 50 percent of its time. Ms. Ervin noted that outreach services in Albemarle County have been increased based on the fact that this County had furnished funds for Legal Aid. Mr. Bowie asked if the way Federal funds are spent depends on who comes in and asks for the service. Ms. Ervin said that is basically what happens. Outreach services are being provided in Fluvanna County; they are proportionately funding Legal Aid at approximately the same level as the City of Charlottesville and Albemarle County. Outreach services have been continued in Louisa County and Legal Aid is trying very hard to get Louisa to fund this program. Mr. Bowie said based on Ms. Ervin's statements that Albemarle County is getting a greater proportion of help than some of the other counties he Will withdraw his objection to the program. Ms. Ervin said the Legal Aid Society would like to see the Board accept its staff's recomendation, but if there are some other things the Board would like for Legal Aid to do in terms of targeting services, Legal Aid can come back at a later time. Mrs. Cooke said she feels that substantial recordkeeping or documentation of services reflecting the amount of dollars being returned to the County would be a great benefit. Mr. Agnor noted that of all the agencies applying for funds, Legal Aid received'the highest rating in the point system used the staff review committee. Marc~h~22, 1984 (Adjourned from March 21, 1984) 071 Mr. Fisher asked if there was motion to change the staff's recommendation. Hearing none, he announced that the Board would go to public hearing with the full amount requested. Mr. Fisher said he would like to make'a brief observation. In going through this procedure and thinking about what happens throughout the country and in his reading of the public services being funded~ and with reductions in categorical aid from the federal government, etc. there has been considerable increased emphasis placed on partnerships between government and the private sector. Mr. Fisher said he thinks that to some extent when United Way asks the County to help participate in something that they fund, they are in a sense pro¥iding some of the services that the government is not providing and the same is true about the Legal Aid Society when attorneys contribute their efforts. Many people are saying that this is the future of many types of services, that these people are looking to build bridges and doing cooperatively things which have traditionally been done separately. Mr. Fisher said there are many cases where there are overlapping services but he thinks that in the future the Board may see more and more of these types of operations. Not Docketed. Mr. Agnor said three agencies had contacted him since they had been heard by the Board and had asked if the Board might reconsider their requests. First was Mr. Alan Segar of Outreach Counseling who asked for a reconsideration of his request. Mr. Agnor said had indicated that the Board was going to public hearing using the figure decided on at the work session and any reconsideration of a budget item will occur after the public hearing, but before final adoption of the 1984-85 County budget. Also contacting Mr. Agnor was Mr. Gordon Walker of the Jefferson Area Board for Aging who said the JABA Board met yesterday and has voted to support two additional projects (Newtown Community Center and homecare services for the frail, homebound elderly). Mr. Agnor indicated that Mr. Walker had sent a letter but it would be normal procedure for the Board not to take up projects on a continuing basis because the budget process must be finished. The third request came from the Monticello Area Communit Action Agency. Mr. Ackerman had sent the Board a letter indicating support of two projects (additional support of the Summer Youth Employment Program; Community Anti-Poverty Project; expand Summer Youth Recreation activities in low-income Communities). Mr. Warner of Mr. Ackerman's office called today and asked if he should attend the meeting. Mr. Agnor told him that he thought MACCA had had its hearing and the Board was going to public hearing with the original amount requested. Any additional.programs will haYe to be considered at a later date or not at all. Mr. Agnor said he wanted the record to reflect that he had passed these comment to the Board members. Mr. Bowie said he has also gotten telephone calls about the same thing. Some of these people want to come back to the Board and Mr. Bowie had said he is not the total Board. Mr. Fisher said he feels the Board will go to public hearing with what has been up to this time and hear many appeals at that hearing. The Board may hear stronger support what-it has done and it may hear requests to change those recommendations. Whatever the process, the Board's job now is to get some form of finalized budget recommendation to the public for a public hearing. Mrs. Cooke said she had a question about the bus route out in the Hydraulic Road area. She has been getting a number of telelphone calls from apartment managers in that area, ~_ particularly those apartment complexes that have a high elderly residency occupancy. Much concern has been expressed that this bus route could be a tremendous service to that segment the population and she is in agreement with those statements. She would like to see the Board reconsider, if possible~ the ~2,826 that was deleted from the original request for this bus service. Mrs. Cooke said she cannot speak about the needs of the Piedmont Community College, but she can speak about the needs of those persons living in the Georgetown/Hydraulic/Rio Roads area. Mrs. Cooke said she did not believe Mr. Lindstrom was present at the meeting where this bus route was voted down, and in the interim she has heard many comments from his constituents. Mr. Lindstrom said the comments he has heard are that the people would be glad to ride a bus it came by the house every few minutes. He thinks this is the problem. Mrs. Cooke said obviously the County is not attempting to serve that type of clientele; that is not what a bus service is for. There are a number of apartment complexes in the area mentioned, there are more going up all the time and there is no public transporation system for these elderly peopl~ who cannot drive cars anymore. Mrs. Cooke said she belieYes the bus route proposed for ~ Hydraulic/Georgetown/Rio Roads is meant to circle into the University and come back through the shopping area on Route 29 North. There are also a lot of students who live in the area that coulH use this bus service in getting back and forth to classes and shopping areas as well. Mr. Fisher said the suggestion for this route came from Charlottesville Transit Service, actually the Board was requested to support three routes. The staff recommended that the Bo~ not support the Piedmont Virginia Community College route. Last week when the Board looked at this issue, the Georgetown/Hydraulic/Rio Roads route was also cut out leaving only the existing Routel 29 North route. Mrs. Cooke said she would like to have this Georgetown/Hydraulic/Rio Roads route reconsidered for public hearing. She would, in fact, like to offer that as a motion. Mrs. Cooke said she is only asking that this item be considered at public hearing; she has a feeling that whether the Board considers it for public hearing or not, they are going to be hearing a lot about it in the future. Mr. Lindstrom said he would second the motion ~ although he does not believe that many of his constituents will use the bus route; there is a considerable difference between the east and west sides of Hydraulic Road. He does think the County should give it a try because there are some things being done on the eastern side of that corridor in terms of creating high density development and some in the lower price range. There is also Eldercare Gardens and a number of residents there may very well find this to be of benefit to them. Mr. Lindstrom said until he saw the statistics he would have moved that the county not fund the Route 29 North route either because he is concerned that it does not provide any real service to county residents. He is skeptical about bus transportation, yet he thinks that in an area of increasing density and generally a population that may be in more need of that type of transportation, it is worth'trying. Mr. Bowie asked the amount of money estimated for that route. Mrs. Cooke said it is $2,8~6. This is a service the County itself cannot afford to give, in fact, she does not want to get into anything such as bus transporta- tion, but if the City is willing to run the bus route at a nominal fee,.given the density and type of growth in the area, she thinks the service can be provided to County citizens in that area, which certainly puts tax dollars ~nto the County coffers. 072 March 22, 1984 (Adjourned from March 21~ 19~) Mr. Henley said if the County had received the names of a number of people interested in the route he would be able to support the route, but he just does not see the i~terest being shown. Mr. Fisher said the Board has not really scheduled a public hearing yet. Ail the Board has to do is to have staff from Charlottesville Transit Service appear and make a presentation to the Board. Mr. Henley said he would be glad to look at the service next year and start the' process in time to get some more information. Mr. Bowie said he had received a letter from Eldercare containing the signatures of about 150 employees. Getting to work is their problem, but they don"t tell where the employees live. Mr. Bowie said he assumes that all do not live on this particular bus route. However, in fairness to the Supervisors present and the Supervise who is not present and who voted nay the last time, Mr. Bowie said he will support this figure for public hearing purposes. Mrs. Cooke said that is all she is asking. Roll was called on the motion at this time and same carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley and Lindstrom. NAYS: None. ABSENT: Mr. Way. Mr. Henley prefaced his vote by saying that he will support this item for public hearing purposes but he did not think he was going to support this funding after the public hearing unless there is a whole lot of interest shown. He would like to have some people show up at the public hearing who are interested and he would like to ask if they would be willing to buy- a six-month pass. Not Docketed. Mr. Bowie brought up again the matter of Community Services (Region 10 Mental Health). Mr. Bowie said it is his opinion that the Board should not support the $100,13[ requested. Mr'. Bowie said he would like to explain what triggered his comments the other d-ay. He found in the budget request submittted by Community Services, general information. The increase in the budget over FY 83-84 is 6.87 percent. Throughout the budget is mentioned great strides made in the use of volunteers. In several places it is mentioned that there is a reduction in other funds but the facts are that the funds from sources other than local funds increase from $3,000,013 to $3,000,224 and while the budget goes up 6.87 percent the total outside money goes up 6.99 percent. 'These two factors should reduce the requirement for local funds, but in fact, the requirements have increased. The key to this is the amount noted as in-kind services. Despite the continual reference to the increase of volunteers, the in-kind line dropped 44 percent in two years. This creates, Mr. Bowie said, in his opinion, an _ artificial demand for cash. Mr. Bowie said he went to the Staff Review Committee and requested clarification from Region 10. The answer he got back was that the information in the budget was wrong. He asked if that statement is correct. Mr. Tucker said the in-kind line does not reflect volunteers or anything of that kind. Mr. Bowie said he does not propose reconstructing thi~ budget after three months of work, but the point he is making is that the budget does not reflect an increased requirement for local funds. The fact that he does not have the right figure negates any further analysis. Mr. B~[~ said if the Board accepts the increase to $3,500,000 and last year the County's share of the Region 10 budget was 2.75 percent, the County's share this year would be $94,981. For the record Mr. Bowie said he got a phone call from a member df the Region 10 Board saying that the gentleman who was here yesterday never was informed of Mr. Bowie's query and also was not aware of the answer that was sent back. That may or may not be true and is beside the point. Mr. Bowie said that he declined to meet with any of these people personally. He has enough concern about this budget to recommend that the Board maintain the level of last year's funding which is 2.75 percent and go to public hearing this year with a total allocation of $94,981. Right now the staff recommendation is for $100,133, which is the total requested, and Mr. Bowie said he cannot find any justification to fund that amount. Mr. Lindstrom asked Mr. Bowie if he would go through his statement again. Mr. Bowie sai~ he was unable to rework the figures presented to the Board. He could not see any justification for the $100,133 request so what he is saying is that if the Board looks~at page 29 of the program review report, under the column noted ~'Current-83-84" and the next column noted "percentage of total", it will find that last year the Board of Supervisors approved 2.75 percent as its fair share. This is probably too high a figure because of the decrease in the bottom line, however, Mr.~Bowie said he did not have complete figures. What he is saying is that the Board of Supervisors support this budget by 2.75 percent of the previous total or $94,981. He personally does not see any justification for the $100,133 figure in light of the fact that outside money is increasing at a greater rate than the total budget is increasing. Apparently all of the figures and all of the information is not contained in this budget. Mr. Fisher said the State's share is increasing from 53 to 60 percent while the Federal share drops from 9.6 percent to 5.7 percent. Ail of the local percentages are proposed to go~ up by identical amounts from the amount they funded last year, 10.45 percent in every case.' I:f that is done, the relative position of each locality with respect to the other is not going to change. The primary difference is in State and Federal funding. Mr. Fisher said he does not see how in the world Mr. Bowie can justify his statement when there are these enormous changes in State and Federal funding. Mr. Bowie said that despite the fact that Federal funding decreases and State funding increases, State and private donations - a source of matching funds, increases from 91.5 percent to 91.~ percent. Zn other words, the amount of outside help is increasing despite which one goes up or down. What causes the distortion is the drop off'~n in-kind services which is not in cash. This automatically pumps $11,000 in apparent cash requirements into the cash column. Mr. Fisher said when there is $117,000 less in Federal funds and $400,000 or more in State funds, the $11,000 on the bottom line does not seem like a very big amount. He cannot see why Mr. Bowie is focusing on that particular item as the only basis for making a change in this budget request. Mr. Bowie said he guesses that is the reason the individual Board members vote. He is simply making a presentation which is the result of a conside'rabl~ effort trying to figure out what is going on with this budget. He found no justification for the recommendation submitted. Mr. Lindstrom said there are so many possible interpretations that he would like to hear from the "horse's mouth" since Mr. Peterson did not have time to address this matter yesterday. He would suggest that the Board go to public hearing with the level recommended by the staff, raise the issue and then give Mr. Peterson-a chance to respond and if there are still questions, the Board can decrease the amount at a later time. If the Board advertises the amount recommended by Mr. Bowie and it turns out that the request is justified, this budget would have to be readvertised before it could be adopted. March ~ourned from March 21__1~_~1984) Mr. ~Bowie said he understands that staff will investigate this question and he will accept the recommendation and see how things, go at the public hearing. Mr. Lindstrom said he thinks the people from the Region 10 Community Services Board should have a chance to respond. Mr. Fisher asked if someone would inform the Region lO Board that this Board is concerned about the in- kind funding shown in the budget~. Mr. Agnor said yes. Mr. Bowie said the specific question is how they justify the increased cash based solely on the reduction of in-kind services. Not Docketed. Victim-Witness Program. Mr. Bowie said he has done a considerable amount of talking with other agencies who provide victim support. He is not recommending a change in the budget amount, but he is concerned that there is an $8,000 item included for what appears to be a memory typewriter. Mr. Bowie said he is concerned that the Board would be creating, dafacto, another County department and he does not think that is the Board's intent. There been no advertising of a job and no job description drawn. He does support the program and will not object to the amount proposed, but when this program comes up again, he wants to make sure that it comes up as an independent program and that the Board is furnished some statistics at that time. Mr. Bowie said he knows the program is operated state-wide, but it is not known yet if it will provide any assistance in Albemarle County. He feels that it should remain as a year-to-year program until such time as its worth can be proven. Mr. Agnor said that once a program gets going it is very difficult to stop it. This program could certainly be funded on an experimental basis for a full year to see if the program will Justify itself. Mr. Agnor said he had noticed the item for purchase of a memory typewriter and he agrees that this should be looked at very carefully. This amount of money will not be spent unless there is quite a bit of repetitive typing. Mr. Bowie said when he questioned this purchase he was told that it was being done to avoid hiring an office assistant. He said he is afraid that if the coordina- tor becomes a full-time county position, then an office with a full staff will be requested. Mr. Agnor said the staff thought that after the Board had gone through the public hearing process and approved the budget, the staff would draw up a Job classification for the position and it was to become a part of the County's Pay and Classification Plan. Mr. Fisher said he did not have any problem with letting this programgo for one more year on an experimental basis. He thought that was the proposal. Mr. Bowie said no; this program is proposed in this budget to become a part of the County government now. Mr. Henley said he is not convinced it should be a part of the County government. Mr. Bowie said he is afraid that once the Police Depar~Hent is funded, if this program becomes a part of the Police Department, that it will just disappear into the computer and he would like to keep it as a separate program so the Board could take another look at it during next budget year. Mr. Henley said he had also questioned the location of this program when it was discussed last week. Mr. Fisher said it really makes sense to try the program for at least one more year on an experimental basis and then make the decision as to whether or not to incorporate this as a part of the County Pay Plan. Mr. Ray Jones said Chief Frank Johnstone recently expressed the opinion that he does not want this program to become a part of law enforcement. He also felt he might be able to provide clerical help and it would not be necessary to buy the memory typewriter for that office. Mrs. Cooke also suggested that the typewriter purchase be deleted. Mr. Jones said he would rather not delete the amount at this time since Chief Johnstone is seriously looking at word processor. If he gets one, he knows he can solve both problems with the one piece of equipment. Mr. Fisher said he had two other items he would like to discuss. One is a question of compensation paid to various boards and commissions covered by Section 15.2 of the Albemarle County Code. At this time, citizens who serve on the several boards are paid $25.00 per meeting with a maximum of $50.00 per month. Mr. Fisher said he would like to propose that the Board consider an amendment to the ordinance that would allow compensation at a higher rate build into the budget enough money to pay those costs. It has been about nine years since the Board looked at this ordinance. He has had requests from members of at least one board that the Board of Supervisors consider making an amendment. Mr. Henley asked if these people are paid mileage to and from meetings. Mr. Fisher said yes. Mr. Henley said he would like to know what type of a raise is being considered. Mr. Bowie said he really has no objections but he doesn't know how far above $25.00 he would consider. Mr. Fisher said he was thinking about $35.00 to $40.00 a meeting. Mr. Bowie said he would have no objection to such an amount. A short discussion followed on which members of which boards and commissions are paid for their services. Mr. Fisher said he had another suggestion. There is a recommendation from staff that the 1984-85 budget carry a contingency account. He would like for the staff to present information showing which citizens are paid for their services and put that item on an agenda in the near future for discussion. He does not want to let this issue just die. Mr. Linds said he did not think a citizen who was upset about getting $25.00 per meeting would feel much better about getting $35.00 per meeting. Mr. Fisher said he did not think anyone was upset, it is just that it has been a number of years since the Board has considered increasing this amount. Mr. Fisher said he would like to discuss the matter of compensation for the County ~. Executive. He would like to announce for the record that the Board of Supervisors has held a merit review on the performance of the County Executive. He believes it is the consensus of the Board members that a five percent increase be authorized for the County Executive for the good job that he is doing for the citizens of this county. Mr. Lindstrom said he would like t¢ offer motion that the compensation of the County Executive be increased by five percent. He would also like to say briefly that he thinks there is a general feeling that Mr. Agnor is probably~giving the citizens of Albemarle County faith and trust in county, government because he is so visible and certainly because of his character. One fact that all of the Board members surely recognize is that Mr. Agnor is tight with a penny and yet despite that, Mr. Lindstrom said he has never heard a member of Mr. Agnor's staff, or the general county staff who have ever had anything but the highest esteem for Mr. Agnor. Mrs. Cooke seconded the motion. Mr. Fisher asked if it was the intent of the motion that this increase go into effect on April 1, 1984. Mr. Lindstrom said yes; that is the anniversary date of Mr. Agnor's hiring with the County. Mr. Fisher said he would like to thank Mr. Agnor for eight very good years. In turn, Mr. Agnor thanked the Board members and noted that he enjoys his work and his asso tion with the staff as well as with the citizens. Roll was called at this time and the motion carried by the following recorded vote: March 22, 1984 (Adjourned from March 21, 1984) AYES: Mr. Bowie (expressing his personal appreciation), Mrs. Cooke (also expressing appreci~ati, and Messrs. Fisher, Henley and-Lindstrom. NAYS: None. ABSENT: Mr. Way. Agenda It.em No. 3. Set Tax Rates for 1984. Mr. Fisher asked for the County Executive's recommendation. Mr. Agnor said it is very difficult to compare Albemarle with other juris- dictions bmr he had picked six counties and four cities in close proximity because of the employment market area and he has listed for the Board information about the personal prope.rt.y taxes of those areas. Albemarle County stands number 14 out of 94 counties in the state with its $0.77 per hundred rate on real property. The County's personal property rate is number three in Virginia; only two other counties have a higher personal property rate. One of those is in very visible northern Virginia, Arlington County, and the other is Dinwiddie County. Mr. Agnor said that Mr. Jones has recently described to him how the assessment on automobiles will change beginning with the next tax year. He will explain the difference and Mr. Agnor said he will then recommend a rate. Mr. Jones said seven or eight years ago Albemarle County started using the National Automobile Dealer's Association book values for assessing automobiles as long as there were~ automobile listings in the book. The County used the January issue of the eastern regional version. The January issue is composed as the result of surveys of dealers in the eastern region and it lists the average wholesale price, the average retail price, and the average loan value of each vehicle. The problem Albemarle County has experienced is that after the sixth year all vehicles are dropped from the book. In recent years, because of the market increase in automobiles, a car in the seventh year is still valued at somewhere between $1,500 and $2,000. The NADA has recognized this fact and is currently putting out another book which carries prices of much older model vehicles. Mr. Jones said his department is attempting to assess market values as set out in the Code of Virginia. They are using the NADA loan value from the original book and then using the older vehicle book to arrive at an assessment. What this means is that the older car will be assessed at a much higher assessment rate next year. Mr. Lindstrom asked if this will cause any problem with the requirement for uniformity in assessment. Mr. Jones said he thinks this will help with uniformity. The County has, in the past, stood the challenge in the Courts in several instances based on the way the assessment was being made at that time. Mr. Lindstrom asked if this change is likely to generate a substantial amount of new revenue. Mr. Jones said he did not thHnk so. Yehi¢les that are ten to twelve years old are not going to have a significant change in assessment but there will be a change in vehicles seven to ten years old. Mr. Agnor noted that some assessments will increase this next year instead of decreasing. Mr. Jones said this could be true and this is probably the best time to have a rate reduction on personal property to combine with this new procedure of assessment. Mr. Bowie said that every single citizen of this county is expecting a tax decrease. He would absolutely be appalled if at the same time taxes are being lowered a new type of assess- ment procedure is put in to increase taxes. Mr. Fisher asked if the personal property rate can be lowered to that of the City of Charlottesville. Mr. Agnor said no, the City rate is $4.39 per hundred. That would require a reduction of 61 cents which would decrease the total county budget by $670,000. Mr. Agnor said if his calculations are correct, there is a balance of $652,342 unallocated at this time, so the amount is within $18,000 of that amount. The staff commented earlier that it felt a contingency reserve is necessary so that the Board does not have to go through the public hearing process on every budget amendment. Mr. Agnor said without knowing specifically the~ Board's reaction to that recommendation, he had felt that an amount in the range of $100,000 should be reserved. That is two-tenths of one percent in a $45 million budget. Mr. Agnor said there have.been years in which budgets have changed considerably more than that amount during the year. Mr. Agnor said it is his proposal that the personal property tax rate be decreased to $4.50 per hundred. That is a ten percent reduction from the current level of $5.00 per ~. hundred. Mr. Fisher said that in reading over changes in state law, he came across a change that ~ was made last year that would allow Albemarle County to prorate personal property tax on motor vehicles, trailers and boats. Mr. Jones said that last year about ten days before the end of~~ the General Assembly, there was a law entered by Prince William County which designated the -~ County Executive form of government as having the option of prorating personal property taxes. Before the end of the General Assembly the discussion became rather hot so the designation of~ the title of government was pulled. A couple of the local members of the legislation~called ~ Mr. Jones and asked if he would like to have Albemarle County stay as a part of this law. Mr~ Jones had replied that as long as the law said "may" and not "shall", he felt it would be a ~ good thing to have on the books. He was basing his decision on the Hampton Roads area where they deal with alot of in and out personal property. This type of assessment also works for a person who only owns a vehicle for nine months of the year. It is a true, direct tax, rather than taxing everything on what is owned on the first day of January each year. Mr. Fisher ~ asked how this law could be administered. Mr. Jones said it would have to be tied to a transfe: of titles through the Division of Motor Vehicles. Mr. Fisher said he found it very interesting that Prince William initiated this law and yet they are not included as one of the counties with the authority. Mr. Jones said the discussion became so hot tha~ Prince William backe~Omt and no longer sponsored the law. Mr. Fisher said he did not think Mr. Jones was recommending this to the Board this year; assessment procedure will be kept essentially the same. Mr. Jones said that is true. Once there is a working data processing method of assessment, he thinks it will be the proper thing to do because it is a true tax. Mr. Agnor said that this is targe!t~e~ to be put into the data processing schedule and.may be a recommendation in the next budget ~ year. March 22,. 1984 (Adjourned from March 21, 1984) 075 Mr. Agnor said that changing the assessment method in a year when the personal property tax is being dropped was not done intentionally but it will help ease the impact for some people. Mr. Lindstrom asked if there will be any people who, despite the reduction in personal property tax rates, will see their personal property tax increase because of the new approach to assessments. Mr. Agnor said that is possible. Mr. Bowie asked if it is more likely that taxes will go up or go down. Mr. Jones said the majority of the citizens will see a ten percen decrease because the assessment on the first seven years of vehicles will be essentially the same. Mr. Fisher asked if the recommendation is for the Board to set the personal property tax rate at $4.50 per hundred. Mr. Agnor said yes and the real property rate at $0.77 per hundred. Mr. Lindstrom said he had recently received a letter from a constituent who was obviously very hot under the collar. He had sent the letter along to the Finance Department and it had been answered by Melvin Breeden although there were still a lot of questions. Mr. Lindstrom said he feels there should be some way to notify the people who will be affected by this change in assessment procedures before the change actually takes place. Mr. Jones said the Finance Department had been looking for a solution to the problem for approximately two years because of the disparity in the method now being used. The upper end of the car market is moving away from the lower end and creating a gap. Mr. Lindstrom said he was just saying that it would be nice if the citizens had some fair warning before this method is actually implemented so that what is happening can be understood. At this time, Mr. Fisher asked for a motion on the recommendation from the County Executiv for setting the tax rates for next year~. Mrs. Cooke then offered motion to set the tax rates for 1984 at $4.50 per hundred on personal property, and at $0.77 per hundred on real property. This motion was seconded by Mr. Lindstrom. Mr. Jones said the rates must also be specified for public service corporations; $0.77 on that part classified as real. property, and $4.50 on that part classified as personal property. Mr. Fisher asked if there was any reason why the County should not have consistent tax rates between public service corporations and-private property. Mr. Jones said he knew of no reason not to have consistent rates. Mr. Fisher said it would be his recommendation to include the $4.50 rate on personal property for public service corporations. Mrs. Cooke amended her motion to include this rate. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley and Lindstrom. NAYS: None. ABSENT: Mr. Way. Agenda Item No. 4. Order Advertisement for Budget for Public Hearing. Mr. Fisher asked for a motion to set the public hearing for 7:30 P.M. on April 4, 19.84, the Auditorium. Motion to this effect was made by Mr. Bowie, seconded by Mr. Lindstrom, and carried by the following recorded vote: AYES: Mr. Bowie, Mrs.' Cooke, Messrs. Fisher, Henley and Lindstrom. NAYS: None. ABSENT: Mr. Way. Agenda Item No. 5. Other Matters Not On the Agenda. No other matters were brought forth Agenda Item No. 6. At 3:28 P.M., Mr. Fisher declared the meeting adjourned. CHAIRMAN