1982-07-07July 7, 1982 (Regular Night Meeting)
A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was he~d
on July 7, 1982, at ~7:30 P.M., in Meeting Room 7, Second Floor, County Office Building, 401
Mcintire Road, Charlottesville, Virginia.
Present: Mrs. Patricia H. Cooke, Messrs~ G~rald E. F~sher, J. T. Henley, Jr., C. Timothy
Lindstrom and Miss Ellen V. Nash.
Absent: Mr. James R. Butler.
Officers Present: County Executive, Guy B. Agnor, Jr.; Deputy County Attorney, Frederick
W. Payne; and County Planner, Robert W. Tucker, Jr.
Agenda Item No. 1. The mee.ting was called to order at 7:37 P.M. by the Chairman, Mr.
Fisher, who announced that Mr. Butler would not be present for the meeting this evening.
Agenda ~tem No.~ 2. SP-82-35. Vernon Fisher. To loaate a mobile home on 3.574 acres
zoned Rural Areas. Property is located 1/10 mile northeast on private right-of-way, about
one mile north of intersection of Route 728 and Route 729~ Tax Map 105, Parcel 3C. Scottsvi
Magisterial District. (Advertised in the Daily Progress on May 25, 1982.)
Mr. Robert W. Tucker, Jr., County Planner, was present and gave the following staff
report:
"Character of the Area: This private road about 1/4 mile in length serves
ten lots. Eight of these lots are developed with conventional single-
family dwellings. A mobile home approved in this area in 1974 has
subsequently been replaced by a conventional dwelling. A maintenance
agreement for the private road, involving all ten lots, was required
with the most recent subdivision activity in 1978 (Maxine Neitcel Final
Plat).
Staff Comment: This property has a depth of more than 700 feet. The front
200-foot portion, where the applicant proposes to locate .the mobile
home, is open, while the rear of the property is wooded. While
location of the mobile home in the wooded area would be more desirable
from an aesthetic viewpoint, the following factors should be considered:
l)
2)
3)
The objector to this petition adjoins the ProPerty on the rear
and is therefore screened by the existing woods;
The applican~ intends to construct a ~permanent dwelling of solar
design in the future. Location of the mobile home in the area
of the future homesite permits installation of a septic drain-
field and~well for use with-the permanent dwelling;
The property slopes gradually toward the rea~. Location of a
mobile home in the wooded area may require pumping to a drainfield
in the open area or additional tree removal to locate a gravity-fed
drainfield.
Should the Commission and Board choose to approve this petition, staff
recommends the following conditions:
1)
2')
Maintenance of as much of the wooded area as possible, provided
that, in no case shall the tree buffer from the rear property
line be less than 100 feet;
Compliance with Section 5.6.2 of th~ Zoning Ordinance."
Mr. Tucker said the Planning Commission at its meeting on July 6, 1982, unanimously
recommended approval of S?-82-35 with the two conditions of the planning staff and the
addition of the following:
3. No rantal of the mobile home;
Limit of five years on the special use permit;
Mobile home to be removed when certificate of occupancy issued
for permanent dwelling.
The following letter dated May 27, 1982 occasioned the need for the Board to hold
a public hearing on this petition:
"Mr. Andrew D. Evans
Deputy Zoning Administrator
County of Albemarle
401 McIntire Road, Room 2-2
Charlottesville, Virginia
RE: SP-82-35
22901
Dear Mr. Evans:
Thank you for your notifications of a Special Use Permit application
to locate a mobile home near property for which I act as trustee.
I am opposed to granting such permit as I fe~l the location of a trailer
on the subject property would not be fitting with the character of the
neighborhood a~d would be detrimental to surrounding proper~y values.
AS you no doubt are aware, there are several homes along the private
drive and the placement of a trailer would change the character of that
area.
283
.July 7, 1982 (Regular Night Meeting)
Your consideration of this objection would be appreciated.
Very truly yours,
(S~SN~D BY)
John K. Pollock
Trustee - Pollock Land Trust"
Mr. Fisher asked if Mr. Vernon Fisher understood that this lot wouldbe a part of the
maintenance agreemenn for the private road. Mr. Tucker said yes.
The public hearing was then opened. Mr. Vernon Fisher, applicant, was present and
questioned the necessity of the one hundred foot buffer zone from the rear property line.
Mr. Fisher said he intended to cut firewood for his personal use from the wooded area on
this property. He does not plan to clear out the entire area but wil. 1 cut some of the
trees. Mr. Fisher said he intends to build a permanent solar home with a wood. stove as a
back up and use of the wooded area is important to him. He said not being allowed to use
that area would be denying him the use of one-acre of his property. He was also concerned
about not being permitted to rent the mobile home. His concern is due to the possibility
of losing his jo.b, having to relocate, and his only recourse would be to rent the mObile
home. Mr. Fisher also preferred a ten year time limit on the spec.ial use permit instead of
five years. Mr. Fisher said he would be willing to remove the mobile home if he ever sold
the property because his intention is to build a permanent house.
Mr. Lindstrom asked if condition #1, pertaining to the buffer area, would be required
once a permanent home is built.. Mr. Tucker said no, the' buffer zone would only be required
for the mobile home.
Next to speak was Mr. Harold Bingler, an adjacent property owner. Mr. Bingler said the
adjoining property owners were told that a permanent home would be built and the request was
for a temporary mobile home. Therefore, he requested that the permit be changed to temporary
instead of permanent. Mr. Bingler was also opposed to the special use permit being for ten
years and agreed with the condition of five years.
With no one else vo speak for or againsv the petition, the public hearing was closed.
Mr. Lindstrom felt the conditions of the Planning Commission we.re not unusual and did
not feel the applicant had said anything to make him believe that the conditions should be
changed. As for the wooded lot, he understands that there is more than one hundred feet of
trees existing so the condition will not preclude the applicant from obtaining firewood.
Mr. Gerald Fisher said it appear's that the property is 700 feet deep and only the front 200
feet is open which means that 500 feet back is wooded. .Mr. Tucker said between four and
five hundred feet are wooded.
Mr. Lindstrom then offered motion to approve SP-82-]5 with the conditions of the Planning
Commission. Miss Nash seconded the motion. Mr. Henley asked if it were possible for the
applicant to reapply for an extension after the five years has expires. Mr. Tucker said
yes. Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
NAYS: None.
ABSENT: Mr. Butler.
Agenda Item No. 3. ZTA-82-11. Resolution of intent to amend the Zoning Ordinance by
the addition of Sections 5.1.27 and 27.2.2-9 in order to permit certain temporary events and
regulate same. (Advertised in the Daily Progress on June 23' and June 30, 1982.)
Mr. Tucker presented the following staff report:
"On June 9, 1982, the Board of Supervisors adopted a resolution of intent to
amend the Zoning Ordinance to provide for 'temporary events' as a use by
special use permit in the Light Industry District. The proposed amendments
are intended to provide review of large-scale events such as concerts and
craft fairs through the special use permit process while permitting small-
scale uses such as church bazaars, yard sales, bake sales and the like
without review.
Staff recammends the following amendments:
Add a new section to Supplementary Regulations reading:
events sponsor, ed .~.? local non-profit organizations.
5.1.27 T'emporar~
This provision is intended to regulate for purposes of public health,
safety and welfare, major events such as agricultural expositions, concerts,
craft fairs, and similar activities which generally: attraCt large numbers of
patrons; may be disruptive of the area; and occasion the need for planning
in regard to traffic control, emergency vehicular access, health concerns
and the like. The provision is not intended to regulate such minor events
as church bazaars, yard sales, bake sales, car washes, picnics and the like
which generally are not disruptive of the area and require only minimal
logistical planning.; nor is it intended to permit permanent amusement
facilities. Each such event shall be sponsored by one or more not-for-profit
organizations operating primarily in the County and/or the City of
Charlottesville.
July 7, 1982 (Regular Night Me,ting~)
284
Not more than two events shall be authorized at any one location
withi~n a calendar year, nor shall any event extend for mor.e than five
successive calendar days. A separate special-- use permit shall be required
for each event.
Special use-permits may be issued by the board of supervisors pursuant to
this section, upon finding:
1. That the public roads serving the site are adequate to accommodate
the traffic which would be expecte'd to be generated by such event;
2. That the character of such use will be in harmony with the public
health, safety and welfare, and uses permitted by right in the district
and will not be of substantial detriment to adjacent property in terms
af smoke, dust, noise, hours of operation, artifical lighting or other
specific-identifiable conditions which may be deleterious to the existing
uses of such property.
Except as the board 'of supervisors may expressly add or delete conditions
in a particular case, each such permit shall be subject to the following
conditions:
A. A preliminary plan showing access; parking; vehicular and
· p.edestrian circulat, ion and method of separation of the same shall be
approved by the director of planning.
~. Such organization shall have made adequave arrangements with
the county sheriff, fire and rescue squads and Health Department for the
conduct of such event.
C. A. de'qua~e arrangemants have been made for the removal of trash
and debris, reseeding and general restoration ~f the site following vhe
event. The board of supervisors may establish and require the posting of
a bond in an amount deemed by the zoning administrator to be sufficient
for such purpose.
Add to Section 27.0, Light Industry, as a use'by special use permit, sub-section
27.2.2-9 reading: Temporary events sponsored by local nonprofit organizations
(reference 5.1.27)."
Mr. Tucker said the Planning Commission at its meeting on July 6, 1982, by a vote of 5
to 1, recommended approval of the wording 'for section 5.t. 27, but changing the second
paragraph ~o read as follows "Not more than two events shall be authorized at any one
location Within a calendar year, nor shall any event extend for a period longer than that
provided by the board in the conditions of the special use permit. A separate special use
permit shall be required for each event." The Planning Commission also recommended the
addition of Section 27.2.2.9.
Mr. Henley did not understand al'lowing only two events when a suitable location is
found and'disagreed particularly when a special'use permit has to be approved by the Board.
Mr. Tucker said the number was chosen because two temporary events have been allowed at
Foxfield and the Deputy County Attorney felt some limitation should be provided. Mr.
Henley said there are a number of events at the Claudius Crozet Park each year. Mr. Tucker
said such activities ay the Claudius Crozet Park and the craft fair at the Greenwood Community
Center are considered and permitted as accessory uses. Those uses have been going on for
a number of years and would not be regulated by this particular amendment. Mr. Henley said
he could not see any reason for a limitation on events when a special use permit is required
for each event.
Mr. Frederick Payne, Deputy County Attorney, said he did not feel strongly about the
limitation but the number two has been used in the past to eliminate the use of a tract as
a permanent fairground or amusement center. The number really relates to the second
phrase in the sentence (the time limitation on any particular event) so that there would
not be one event after another and to avoid the possibility of the property being used as a
fairground only. Also, this use is recommended for the Light Industrial di-strict which is
designed:.to be compatible with residential areas.
Mr. Henley expressed his concern that Claudius Crozet Park may at some time in the
future be required to apply for a special use permit. Mr. Payne said such is possible but
this amendment is intended for a ce'rtain case.
Mr. Lind.strom asked how Foxfietd is allowed to have two steeplechase events each year,
dog shows and other events. Mr. Tucker said the Zoning Administrator has rule~d that the
wording in the special permit for Foxfield states that the permit covers two major events.
The Zoning Administrator considers the steeplechase events as major and the dog shows as
minor. Mr. Lindstrom said he did not have any problem with the suggestion of Mr. Henley
since a special use permit is required.
The public hearing was then opened. Mr. James Crosby was present and said he had
requested the Planning Commission to change the number of days limitation and the Planning
Commission agreed. He then requested that the Board follow the Planning Commission's
recommendation. Mr. Crosby said most localities have fairs for seven or nine days but
usually no more than ten days.
With no one else present to speak for or against the proposed amendments, the public
hearing was closed.
285
July 7, 1982 (Regular Night Meeting)
Miss Nash as.ked if the approval for Foxfield specifies two major events. Mr. Tucker
said the application for Foxfield did specify two major events. Mr. rayne Said Foxfield
was granted a permit of a continuing nature. In this case, a permit is issued far one
event. Therefore, he did not see any problem with specifying major or minor in this case.
Mr. Agnor said the Foxfield permit has caused problems for the staff in terms of determining
what is a major or minor event. Mrs. Cooke said she was not clear as to how limiting the
property to two events would work. She asked if a church, which is a non-profit organization,
wanted to use the property and all the specifications were met except for the fact that the
property had already been used for two events, if the church would be denied. Mr. Fisher
said yes. Mrs. Cooke was disturbed about such a proposal. Mr. Henley felt there would be
more control if each event had to get a special use permit.
Mr.. Lindstrom then suggested that the language recommended by the Planning Commission
for paragraph 2 be changed to read: "No event shall extend for a period longer than that
provided by the Board in the conditions of the special use permit. A separate special use
permit shall be required for each event." Mr. Lindstrom then offered motion to amend and
reenact the Zoning Ordinance by the addition of Section 5.1.27 as set out above, but with
the wording just recommended being used for paragraph two of that section.
Miss Nash then noted concern about the words "not-for,profit organizations operating
primarily in the County" in the last sentence of the first paragraph of Section 5.1.27 as
compared to the words "sponsored by 'local' nonprofit organizations" used in Section 27.2.2.-9
She was curious as to who would make a determination as to the word "primarily" and suggested
the word be deleted. Mr. Fisher said there could be a problem with someone from another
county who is a member of an organization in this county, but who actually lives in another
county, hut he felt there was enough latitude to control the intent of the amendment. Mr.
Henley then seconded the foregoing motion and same carried by the following recorded vote:
AYE'S:
NAYS:
ABSENT:
Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
None.
Mr. Butler.
Agenda Item No. 4. SP-82-44. Albemarle County Fair. Request for special use permit
to locate a county fair on 9.1 acres zoned Light Industry. Located 0.4 mile southeast of
Fifth Street. County Tax Map 76M(1), Parcel 4A. Socttsville District. (Advertised in the
Daily Progress on June 23 and June 30, 1982.)
Mr. Tucker presented the following staff report:
"Request: County Fair (Temporary event in accordance with 27.2.2-9.)
Acreage: 9.1 acres
Zoning: LI Light Industry
Location: Property, described as Tax Map 76M(1), Parcel 4A, is the
former location of James River Supply with access to Fifth Street
(Route 631).
Character of the Area: This property is 1.ocated about 0.4 miles east
of Route 631'and is served by' an access road. The proPerty is
bordered by a creek and 1-64 on the south. Willoughby PUD
surrounds the site on the other sides with open space and
commercial areas proposed.
Applicant's Proposal: Albemarle County Fair, Inc. is a volunteer
organization seeking to reestablish a county fair as an annual
event. The first fair is proposed from September 1 through
September 4, 1982. Hours of operation would be from 4 P.M. to
11 P.M. on Wednesday, Thursday and Friday, and 9 A.M. until
11 P.M. on Saturday. In addition to an agricultural exposition,
amusement rides and farm equipment displays are anticipated.
Several thousand visitors are expected each evening.
Staff Comment: This petition has been reviewed for consistency with
proposed supplementary regulations relating to the issuance
of a special use permit (5.1.27), which requires the Board to find:
1. That the public roads serving the site are adequate ....
To access the site from Fifth Street, a vehicle traveling from
Charlottesville would U-turn at the Hol±day Inn crossover. Likewise,
U-turns would be necessary for vehicles leaving the site desiring
to travel south. It appears that this problem could be controlled
with appropriate physical and personnel measures. The access
road from Fifth Street to the site is 0.4 mile in length. The
shoulder areas should be bushhogged and parking along the road
should not be permitted in order to maintain emergency vehicle
access and reduce the problem of people walking along the travetway
between parked and moving vehicles. The gate at the site should
be widened to two lanes.
2. That the character of such use will be in harmony with the
public health, safpty, and welfare, and uses permitted by right in
the district.
The access road is about 400 feet, and the site is about 800 feet,
from the closest dwelling in Willoughby. Since both WilLoughby
and this site are on ridge areas, with Moore's Creek between them,
music, loudspeakers and other noise may pose a problem. The
City's Department of Community Development has suggested a
closing time of 10 P.M., as opposed to 11 P.M., as proposed by the
applicant. (Carnivals in McIntire Park have a 10 P.M. closing time.
The Park itself closes at midnight.) Ail lighting should be directed
away from 1-64. Most of the site area is paved and therefore no
problems with dust are foreseen.
A matter of concern is the safety of the site. Having been used for
two separate industrial uses, the site in its current condition
contains several safety hazards in terms of accommodating large groups
of people. The applicant plan's to remove all existing hazards prior to
the Fair's opening. Firefighting equipment and rescue squad ambulances
will be maintained on site during the entire County Fair.
'The applicant intends to utilize the manpower of the Jefferson Country
Firefighters Associat±on, area Rescue Squads and Sheriff's Department
to direct traffic into the site and direct the public to the
appropriate parking areas. If there is an overflow parking problem,
cars will be directed to J~akson Via School and then shuttled to the
Fair in chartered buses.
Due to an abbreviated review schedule and'existing site conditions,
a detailed listing of safety hazards has not been prepared. Staff
would recommend that the applicant bushhog the area as soon as possible
in-order that the Fire Offici'al can review.the site in more detail.
Staff recommends approval, subject to the following conditions:
1. Provide physical and/or personnel traffic control measures
on Fifth Street as deemed necessary by the City police and County
Sheriff's departments;
2. Clearing of vegetation along shoulder-s of entrance road. Posting
of si.gnage along both sides of entrance road stating 'No Parking.
Fire Lane.' Barriers and 'No Access' signs to prevent access to old
Willoughby Road on the south and area on the north where RV traffic
has traveled over the slope. Widen the entrance gate at the site
to two lanes;
3. Provide six foot or more height fencing around concrete
batching area (i.e. double row of snow fence);
4. Removal of all 'trip hazards', including reenforcing rods,
small concrete abutments, heaved finished concrete and the like.
Provide cover over concrete drainage ditch. .Remove or.consolidate
and fence all concrete building sections, large pipe and the like.
Fencing of depressed ramp on north side of building. In addition
to other requirements of this condition, removal or correction
to the raasonabte satisfaction of the Fire Official of any hazards
identified after site has Been cleared.
5. Fire Official and Director of Planning approval of location
of individual uses, ~ehicular and pedestrian circulation, parking
areas and emergency vehicular access provisi.ons;
6. Hours open to the public limited to 4 P.M. to 10 P.M. on
W~ednesday, Thursday and Friday, and 9 A~M. to !0 P.M. on Saturday,
September 1 through 4, 1982;
7. Lighting to be directed away from 1-64;
8, Public access to 1-64 side of building shall be permitted
only upon provision of safety measures to the reasonable
satisfaction of the Fire Official and the Director of Planning;
9. 'Health Department approval of temporary sanitary facilities."
Mr. Tucker said the Planning Commission at its meeting on July 6, 1982, recommended
approval of SP-.82-4'4 with the above conditions.
Mr. Fisher said he had not been on the property for sometime but gathered from the
recommended c0nditi~ons that some improvements are necessary in order to accommodate the
crowd anticipated. Mr. Tucker 'said the area was reviewed by the Fire Official and by Mr.
Bryon Coburn, ~ssistant Resident Highway Engineer. From the suggestions of the two persons,
as well as the planning staff, the above conditions were developed. Miss Nash then asked
if the intentions of the applicanv are to use the large building currently on the subject
site. Mr. Tucker said yes; there will be booths inside the facility. Miss Nash asked if
the structure is safe for such. Mr. TuCker said the Fire~ Official feels the structure is
sound.
The public hearing was then opened. Mr. James Crosby, President, Albemarle County
Fair, Znc., was present and noted that the organization is concerned about the hours being
limited to 4 P~M. to 10 P.M. because they do not know how to get the people out of the fair
that early. He also asked if everyone is not out of the fairgrounds gates by 10 P.M. if
the permit would be revoked.
287
July 7, 1982 (Regular Night Meeting)
Mr. Fisher asked the idea of the closing hour; is it the time that rides are shut
down, when people are no longer admitted or what. Mr. Tucker said the intent is that the
activities would cease at that hour since the residential part ~of Willoughby is only eight
hundred feet away and school will be in session. Mr. Fisher asked Mr. Crosby what time he
desired. Mr. Crosby said 11 P.M. is desired instead of the closing being at 10 P.M. Miss
Nash asked how the City enforces the closing times for the amusements at McIntire Park.
Mr. Crosby said the time is not enforced until midnight. Mr. Lindstrom said since the
location of this fair is close to a residential area, a closing hour of 11 P.M. is too
late. He did not feel it would be any different closing at 10 P.M. or 1t P4M. Mr. Frederick
Payne, Deputy County Attorney, was present and said he interpretated the closing hour to be
that there would be no admission after the hour chosen and t~he events would cease at such
hour. He also noted that at McIntire Park there is a specific city regulation that closes
the park at midnight whether there is a carnival there or not.
With no one else present to speak for or against the petition, the public hearing was
closed.
Mr. Henley did not have any problem with the closing hour on Friday and Saturday at 11
P.M. and 10 P.M. during the week nights. Mr. Fisher agreed. Mrs. Cooke said 10 P.M. on
week nights gives people thirty to forty-five minutes to clear out of the area and she did
not feel that the closing hour meant cutting the lights off at that time. Mr. Henley then
offered motion to approve SP-82-44 with the nine conditions recommended by the Planning
Commission but amending condition #6 to read "Hours open to the public limited to ~ P.M. to
10 P.M. on Wednesday, September 1 and Thursday, September 2, and 4 P.M. to 11 P.M. on
Friday, September 3 and 9 A.M. to 11 P.M. on Saturday, September ~, 1982." Mrs. Cooke
seconded the motion and same carried by the following recorded vote:
AYES: Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
NAYS: None.
ABSENT: Mr. Butler.
At 8:32 P..M., the Board recessed and reconvened at 8:44 P.M.
Agenda Item No. 5. Request to include house on SPCA Road in water service areas.
Mr. Fisher said a request'dated June 3, 1982, was received from Mr. J. T. Graves for
water to be supplied by the Albemarle County Service Authority to a house owned by him on
the SPCA Road; the house lying outside of the Service Authority's service boundaries.
Since Mr. Graves nor anyone else representing him was present, motion was offered by Mr.
Lindstrom, seconded by Miss Nash, to defer this matter until the applicant is present or
requests consideration at a later date. Roll was called and the motion carried by the
following recorded vote:
AYES: Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
NAYS: None.
ABSENT: Mr. Butler.
Agenda Item No. 6. Public Hearing: Five Year Capital Improvement Program and Planned
Use of Revenue Sharing Funds. (Advertised in the Daily Progress on June 23 and June 30,
1982.)
Mr. Agnor summarized the following memorandum dated May 10, 1982, from Mr. Robert W.
Tucker, Jr., Director of Planning:
"The Albemarle County Planning Commission completed its review of the Capital
Improvements Program 1982 - 1987 on May 4, 1982, and has recommended the
attached program.
The process followed by the Planning Commissi~on was the same as that followed
last year, which involved setting a priority for each project proposed by the
various agencies of the County and assigning them as being urgent, desirable,
necessary and deferrable. The urgent' priorities were considered to be in
need of funding for fiscal year 1982-1983.
Four projects on which monies were requested for 1982-1983 were felt not to be of
urgent status by the Commission and were placed in the 1983-1984 schedule.
Those projects were:
Airport Phase I Terminal~ Development Plan (ZI.3~., $20,000)
Fire Hydrant Program (not meeting urban densities (IV.2., $44,756)
Western Albemarle Rescue Squad drainfield (I~.24., $8,000)
Hydraulic Road Upgrading (V.1., $151,700)
As with last year's program, the Planning Commission went one step further
to rank those urgent priority needs for the Capital Budget 1982-1983 as
they relate to aspects of a project?s health and safety need, availability
of Federal matching funds, population being served, and the
completion o~ existing projects. The Planning Commission again expressed
its concern that this year's CIP review bore little relationship to the
County's Comprehensive Plan because of the limited availability of funds.
I am hopeful that we can begin the 1983-1988 CIP review this fall, rather
than waiting until late winver or spring. This would assure that project
improvement needs could be reviewed along with operational needs, and
the necessary tax rate to fund all needs could be determined prior to the
public hearing on the budget.
July 7, 1982 (Regular Night Meeting)
28 8
The Commission also requested that the Board closely follow the priority
rankings for funding allocations during the 1982~1983 Capital Budget fiscal
year, since the priority rankings were based on an urgent or critical
needs assessment."
The recommended pro6ram of the Planning Commission is as follows:
1982-1983 CAPITAL BUDGET RECOMMENDATIONS
RANKING
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
'30
PROJECT, PROGRAM 'AREA, 'AND NUMBER
Water Iine Extension & Hydrants-Four Seasons
Runway Overrun Safety Area/General Aviation
Utility and Access
Albemarle High Renovation-Phase III
Jouett Masonry & Roof Repair
Georgetown Road Pedestrian Walkway
Fire Engine
Fire Hydrants & Water line-Schools
Court Square Complex
PVCC Softball Field Lighting & Fencing
Mint Springs-Swimming Area Improvements
Crozet Recreational Improvements
McIntire Recreational Improvements
Mint Springs Maintenance Facility
Walton Roof
Improvements to Rt. 649, Airport Access Rd.
Fire Hydrant Program
Proffit Road Water line
Lane Building - Phase II
Volunteer Fire Dept. Advance Allocation
Fire Station Study
Jack Jouett Tennis Court Development
Charlottesville-Albemarle Technical Roof
Totier Creek Park Road Stabilization
Health Department Parking Lot Expansion
Crozet Branch Library
Stony Point Recreational Improvements
Water Line Extension-S¢Ottsville Shopping Center
Fire Service Training Center
Scottsviile Rescue Squad Ambulance
AMOUNT COMMENTS
$ 34,000
22,725
1,148,500
555,500
66,130
148,000
112,250
800,000
35,000
6,000
5,000
10,000
2,500
250,000
5,000
38,413
2,000
900,000
200,000
5,000
31,000
100,000
15,675
12,000
200,000
4,000
70,268
15,000
40,000
911 System 70,076
Urgent due to population served.
High priority due to safety requirements.
Component of Airport Master Plan.
Dependent on Literary Fund financing.
Safety need. Requesting Literary Fund
Justified in terms of population served
safety need.
Replace County engine ~10 due to
deterioriation.
Safety need for Western Albemarle/Henley/
Brownsville schools.
Renovation of old County Office Bldg. for
General District Court and related
Cooperative effort with City. Justified
in terms of population served.
Safety need. Deterioriated dock at Park.
Cooperative effort with School Board.
Recommendation of Park's Interim Plan.
Justified in terms of population.
Recommendation of Park's Interim Plan.
Will provide running water from March
through October.
School Board attempting to recover costs
from contractor. May receive Literary
Component of Airport Master Plan. Safety
need. Cooperative effort with State and
City.
Safety need in Canterbury Hills, Westmorel~
Barterbrook, Four Seasons & Laurel Hills.
Monies are for study to determine
alternatives and part of safety need.
Development of gym wing of County Office
Bldg. for offices. Completion of site
plan & parking area.
Create a revolving loan fund for the
volunteer fire departments in the County.
Planning study for construction of
City/County fire station in the Rt. 29
South and Rt. 250 West area.
Recommendation of Park's Interim Plan and
justified in terms of population served.
Replacement of roof. Cooperative with Cit
Paving of road, parking areas and improve-
ments to drainage. Not justified at this
time.
Provide parking for public and employees.
Construction of 4,000 sq. ft. library bran,
More study necessary to justify need.
Recommendation of Park's Interim Plan.
Difficult to justify with declining school
enrollments.
Safety need.
Cooperative effort with State and City.
Site development and construction.
Purchase a modular-type ambulance
with advanced life support capabilities.
Not supported for total county costs.
County share is tentative and difficult
justify at this time. Cooperative effort
with University and City.
$4,904,037
Mr. Agnor then summarized the following memorandum dated June 4, 1982:
SUBJECT' Capital Improvement Program 1982-1987
Financial resources for the Capital Improvement Program are estimated
to be as follows:
FINANCIAL RESOURCES
(Millions of Dollars)
SOURCE
General Fund Appropriation
Federal Revenue Sharing
Literary Fund Loans
RWSA Payment
Insurance Recovery
Ivy Landfill Road Recovery
SUB TOTAL
82-83 83-84 84-85 85-86 86-87
0.500 0.840 1.000 1.000 1.000
0.690 0.160 - - -
1.805 2.940 - 4.000 -
0.830 ....
0..030 ....
0.224 - - -
4.079 3.940 1.000 5.000 1.000
Total
4.340
0.850
8.745
0.830
0.030
0.224
15.019
289
July 7~ 198.2 (Regular Night Meeting)
Fund Balances
Federal Revenue Sharing 0.435 .... 0.435
Capital Budget 2.293 .... 2.293
TOTAL 6.807 3.940 1.000 5.000 1.000 17.747
The Capital Improvements Program does not have to be balanced, but efforts
each year have been made to include only those projects for which financial
resources are available.
It is recommended that the June 9 agenda include your first work session, on
the CIP, that a public hearing be scheduled when the work session(s) is completed,
and that adoption of the program be targeted for July.
SUMMARY OF RECOMMENDATIONS FOR CAPITAL IMPROVEMENT PROGRAM
(Millions of Dollars)
1982-1987
PROJECT
PROJECT COUNTY PREVIOUS REQUESTED
COST SHARE .FUNDING FUNDING
I.. Admin. and Courts 3.491 3~491 0.200 3.291
II. Airport 3.576 0.602 -0- 0.602
III. Education 12.756 ~12.656 0.443 12.213
IV. Fire, Rescue 2.286 2.172 0.115 2.057
V. Highways 9.883 0.221 0~003 0.218
VI. Housing -0- -0- -0- -0-
VII. Libraries 1.292 ':1.292 0.262 1.030
VIII. Miscellaneous 0.650 0.530 0.379 0.15~
IX. Parks & Recreation 0.206 0.171 0~052 0.119
X. Solid Waste -0- -0- -0- -0-
SUBTOTAL 34.141 21.136 1.153 18.749
XI. utilities 4~. 717 -0- -0- -0-
TOTAL 77 . 857 21 . 136 1. 153 18 . 749
Mr. Agnor said the Planning Commission did not deal with the amount of funds which
might be available for the CIP, but did put items in priority order for the first year of
the CIP in the event that the Board had to pick and ch'oose projects according to funds
which will be. available.
Mr. Fisher asked what assumptions were made as to the amount af money which is to be
set aside each year for a CIP budget. Mr. Agnor said it is calculated that $! million will
be made available from the General Fund each year; it was assumed that the Federal Revenue
Sharing program will not be extended by Congress so those funds were deleted after 1983;
assumed the use of Literary Pund loans for a majority of the school projects over the next
five years ($8.5 million); added in the 1982-83 fiscal year $850,000 from the Rivanna Water
and Sewer Authority for facilities purchased ten year's ago when the Four-Party Agreement
was signed; added money which is to be recovered from the City and the State on reconstruction
of the Ivy Landfill road; added in payment from the insurance company on the Old Scottsvi!le
School. He said that this is all set out in his memorandum of June 4 to the Board.
Mr. Fisher then referred to a memorandum dated June 9, 1982 from Mr. Ray Jones, Director
of Finance:
"TO: Board of Supervisors & County Executive
FROM: Ray B. Jones, Director of Finance
DATE: June 9, 1982
SUBJECT: Future Impact of Capital Improvement Program on Operating Budgets, Annual
Debt Service, Outstanding Long Term Debt
In order to fully evaluate the total impact of the proposed Five-Year Capital
Improvement Program, the annual debt service, long-term outstanding debt.and
impact on future operating budgets has been projected. A recap of the various
categories is provided below.
PROJECTED ANNUAL DEBT SERVICE BY FISCAL YEARS
Existing
Additional (CIP)
Projected Total
82-83
2,052,000
79,000*
2,131,000
83-84
1,992,000
326,000
2,318,000
84-85
1, -7 ,000
641,000
2,623,000
85-86
1,919',000
635,000
2,554,ooo
PROJECTED ANNUAL INCREASE IN DEBT SERVICE & IMPACT ON TAX RATE
82-83 83-84 84-85
233,000 $ 1~7,000 $ 305,000
85-86
- 6V7, ooo
86-87
1,7 -YV7, o
639,0(
2,373,0(
Annual +(-) in Debt
Annual Impact on R. E.
Tax Rate Equivalent
86-87
25 1.5~ 2.55 (.55) (1.
LONG TERM OUTSTANDING DEBT
Existing
Additional (CIP)
Projected Total
82-83
$15,631,000
1,007,000
$16,638,000
83-84
$14,353,000
3,752,000
$18,105,000
84-85
$13,021,000
7,515,000
$20,536,000
85-86
$11,6-~O,000
7,113.,000
$18,753,000
*NOTE: $79,440 is not included in the proposed budget for FY 82-83.
86-87
6~710,0
$16,995,01
0
0
00
0
0
0
July 7, 1982 (Regular Night Meeting)
Ail of the above projections are based on borrowings from the Literary Fund at 3%
interest with the maximum of $2 million on each project. Any change in the interest
rate would create a significant cost impact. This could change over this five-year
period.
It is amazing to realize that the County of Albemarle h~s made in excess of $25
million in capital improvements over the past five years and yet decreased the
long-term outstanding debt by $2.6 million (from $18.4 million in 1976 to $15.8
mi. llion in 1981). The use of Federal Revenue Sharing monies, an annual
allocation for capital monies from the General Fund, an increasing tax base, and
earnings on investments have combined to make this possible.
The most signif~ic~nt factor in CIP funding is the probable large loss of monies
from the interest earned on investments. General Fund unallocated balances will
be de. creased to a minimum. Since a large portion of projected funding is from
Literary Fund loans (these projects have to be front-ended from local sources),
there will be small sums earned on investments during the next'several years.
The largest impact from this source will come in Fiscal Year 1984-85. There may
be future tax rate increases required to off-set the loss of monies earned on
investments in future years since for the past several years, such earnings have
provided funds equal to 105 on the tax rate.
In summary, the County has experienced a very strong financial position which
should remain so in the future. Not many localities in the State can project
their Capital Improvements Program funding and not exceed a 1.5% debt ratio to
real estate assessments. The majority of other ~irginia localities are already
approaching ten times this debt ratio."
Mr. Fisher said he felt Mr. Jones' memo indicates that the real estate tax will have to
be increased in order to fund the Capita~ Improvements Program aver the n~xt~two fiscal
years. Mr. Jones said his projections were made as a real estate tax rate equivalent but
that doas not mean that real estate taxes will have to be increased. Mr. Fisher asked where
the funds would come from if there was not an increase in real estate taxeS; would there be
that much growth in the real estate assessment or growth in other revenues. Mr. Jones said
that is unknown.at this time and noted that the only place where the Board has control is in
the category of property taxes. Mr. Agnor said if the revenue resources available to the
County General Fund do not provide the amount necessary for debt service, a tax rate increase
would become necessary. However, there are some unknown items such as the extension of the
Federal Revenue Sharing program and the actual amount of the General Fund unallocated balance.
The public hearing was then opened. First to speak was Mr. Ben Powell, President of
the Jefferson Country Fire Fighters Association. Mr. Powell said the proposal from the
Association is for a revolving fund in or~er that the Association can regulate the dollars
going out for apparatus to area fire companies. Mr. Powe!l said hopefully this fund would
become s~f~ufficient in five years so the Association would not have to request any more
funding from the County. Mr. Rowell also ~oted that the Association has acquired property
behind the Jail o~ Avon Street Extended for a training ground and funding is needed for
construction to begin. Mr. Powell said unless grading or some construcvion activity is
started by January 1983, he was afraid the zoning would revert back to its original status.
Mr. Fisher asked what the $15,000 would be used for~ Mr. Powell said it is to start constructi
mainly for runoff or erosion control and getting the grading done. Mr. Fisher asked the
~total cost of the project. Mr. Powell said that for a building and grounds improvement, the
estimate is $150,000, with funds coming from the County, the City and the State.
Mr. Agnor~ said the $15,000 requested is shown as item #28 on 'the ~lanning Commission
recommendation.~ Mr. Agnor said there was ~a $10,000 allocation shown in last year's Capital
Improvements Program budget and that allocation is to be added to this alZocation~making a
total of ~25,000 available to start oonstru~tion. Mr. Agnor noted that the State would not
consider the application until a piece of land was made available and funding set aside for
the facility. Mr. Agnor said that in the next cycle of the CIP budget, the total cost will
be examined and a recommendation made for the commitment of county funds. The State has not
made its total commitment yet.
Mr. Fisher then referred to a memorandum dated April 15, 1982, from Mr. James Samsell
regarding the r~volving fund for the Fire F.ighter's Association. He asked if Mr..Agnor had
reviewed the proposal to repay advances over a seven year period of time. Mr. Agnor said
yes and this seems acceptable in terms of the Fire Fighters financial capabilities and it
matches the time period available on the private market. Mr. Fisher asked who would hold
the title to the vehicles. Mr. Agnor said the fire companies will and that this program is
geared to the total capital needs of the various companies not just to the equipment (rolling
stock) needs. Mr. Agnor said the County Attorney has always advised the Board that it
cannot consider making loans or tie up funds in any such way. Therefore, in the past, these
requests have.been handled by a written agreement with the fire company receiving the funds
that it will provide fire services for a specified period of time. Mr. Fisher asked if such
an agreement would include a statement as to what'would happen to the property in the event
that the volunteer fire company went out of business. Mr. Agnor said the agreements have
been written so the property would revert to the ownership of the county. Mr. Henley asked
if the $200,000 for this revolving fund is-a one-time allocation or will it have to be put
in the Capital Improvements Program every year. Mr. Agnor said this amount will be included
every year until the fu~d becomes self-sustaining and this should be in the seventh year.
Mr. Agnor noted that in seven years the County will have $476,000 ~n the fund which will
remain in the fund forever. Mr. Lindstrom felt the key to this is that the individual fire
companies will not be coming before the Board for advances but rather the Fire Fighters
will decide on the needs themselves. Mr. Agnor said Mr. Butler had called him yesterday
to say that he could not.be present at today's meeting. He said he has had an opportunity
to examine the operation of the fire companies and discussed the revolving fund with various
companies. He wished to express his support of the request. Mr. Henley and Mr. Lindstrom
also expressed support.
291
July 7, 1982 (Regular Night Meeting)
Mr. Fisher felt the Fire Fighters Association had done as requested by the Board.
However, he said if the Board agrees to this proposal, it should be understood that it will
be for $200,000 a year, period, and there will not be any adjustments made to this amount
for inflation.
There being no member of the public rising to speak about either the revised C~pital
Improvements Program or the 1982-83 budget, Mr. Fisher requested Mr. A~nor to continue the
review of the proposed 1982-87 Capital Improvements Program.
PROPOSED
ALBEMARLE COUNTY CAPITAL IMPROVEMENTS PROGRAM
1982-1987
PROJECT TOTAL
PROJECT COST
COUNTY SHARE
COMMENTS
Section I. ADMINISTRATION & COURTS
1. Lane Bldg-Phase II
1,891,300 1,891,300
2. Court Square Complex
1,600,000 1,600,000
Development of gym of County Office Bldg
fOr offices. Completion of site plan
and parking area.
Renovation of old County Office Bldg for
General District Court and related services.
Section II. AIRPORT
5.
6.
7.
8.
Runway Overrun Safety Area/
General Aviation, Utility
& Access
Improvements to Rt. 649
Terminal Development--
Phase I Terminal Bldg.
Phase I Parking Lot
Site Prep Access Roads
Phase II Terminal Bldg
Construction Access Road
& Short Term Parking
Parking Lot Expansion
South General Aviation
Complex
Airport Maintenance Bldg
Property Acquisition/
Obstruction Removal
Crash, Fire, Rescue Bldg
Fuel Farm Complex
Air Carrier Apron & North
Parallel Taxiway
971,000 22,725
120,200 5,000
200,000 75,000
300,000 150,000
350,000 175,000
308,000 154,000
350,000 175,000
120,000 60,000
550,000 25,000
10,000 -0-
10,000 -0-
152,000 14,275
83,600 41,680
750,000 15,000
Safety overrun area for Runway 3.
Provision of access and utilities to
south general aviation area.
Improvement of curves and road banks.
Development of plans and specifications
for airport expansion. Ail of items
listed under No. 3 are part of the
Airport Master Plan adopted by the Board
several months ago.
Construction.
Construction of new bldg. adjacent to
air cargo complex.
To expand storage capacity.
Improvements necessary because of
deterioriation of apron in front of
air carrier building.
Mr. Fisher expressed concern about the airport projects saying that he did not realize
this much County money would be needed at the Airport. In the long run, the Airport is used
by only a small percentage of the County's population. Mr. Agnor said the projects under #3
were approved by the Board when it adopted the Airport Master Plan. He suggested that the
individual Board members go out and view the overall operation at the Airport before the
next work session on the Capital Improvements Program.
Section III. EDUCATION
1. Albemarle High Renovation-
Phase III
2. Albemarle High Renovation-
Phase IV
3. Charlottesville-Albemarle
Technical Center
4. Jouett Masonry & Roof Repair
5. Walton Roof
6. Brownsville/Henley Masonry
and Roof Repairs
7. Energy Conservation
8. Miscellaneous Repairs
9. Future Miscellaneous Repairs
1,198,500 1,198,500
940,000 940,000
200,000 100,000
555,500 555,500
250,000 250,000
433,375 433,375
162,598 162,598
140,000 140,000
300,000 300,000
Renovation underway. Has been approved
by the Board.
Final improvements.
Replacement of roof.
Roof and masonry wOrk.
Replacement of roof.
Roof and masonry work.
Continuing program with federal funding.
Repairs to various schools.
Miscellaneous repairs.
Mr. Agnor .said several years ago the staff proposed that a category be placed in the
capital budget that would allow the School Board funds to make necessary repairs. However,
the staff now feels that these repair items should be considered individually instead of
lumping them all into one total. Mr. Agnor then recommended that the Board fund item #8 at
$140,000 for fiscal year 1982-83 even though this item was not shown for funding in any of
the prior fiscal years because the School Board thought it could use any funds remaining
July 7, 1982 (RegUlar Night Meeting)
from capital projects that had been completed. Mr. Agnor said appropriations are made to
each project in the capital program and these funds cannot be used for another project. Mr.
Agnor said when the balance of completed projects were transferred back to the Capital
ImproVement fund balance, this wiped out any funds for this use. As for item #9, the
$300,000 has been spread in $75,000 amounts over the fiscal years 1983-84 through 1986-87.
Mr. Agnor said he would recommend that the Board consider removing funding of major repairs
in the Schools from the Capital Improvements program and perhaps handling these in the
School's operating budget.
10.
Conversion to Natural
Gas System
171,000 171,000
11. Burley - PhaSe II 569,800 569,80'0
12. Broadus Wood Renovation 1,780,000 1,780,000
13. Crozet/Greenwood 3,005,598 3,005,598
14. Meriwether Lewis/Murray 3,050,000 3,050,000
Converting tonatural gas fuel
capability at Greer, Hollymead,
Jouett and Woodbrook.
Remodeling and correct deficiencies in
baseball fields, lighting and
bleachers.
Renovation and construction of new
classroom, gym and storage.
Remodel existing building and addition.
Demolition of old bldg. and construction
of new building..
Mr. Agnor said that items 11 through 14 are major prOjeCts. None of which are considered
at this time. He recommended that the major projects of renovations be dealt with when the
School Board has completed its study of redistricting since that will have a bearing on the
five-year planning of capital needs.
Mr.. Agnor said the' next section is on Fire, Rescue and Safety projects, but there is a
very important issue here that has never been.resolved. The issue is who is to pay for
extensions of waterlines and who will pay for placement of hydrants. This has been discussed
with the Albemarle County Service Authority Board but has never been resolved. Mr. Agnor
said the Service Authority Board has begun work on a five-year capital plan. They also have
a study underway to develop a master plan in order that a determination can be made as to
where improvements are needed in the existing water and sewerage systems. When these plans
are completed and~coordinated, the Authority will be in a posit±on to match those plans to
some of the hydrant projects in the County's Capital Improvements Program. Mr. Agnor then
recommended that this Board meet with the Albemarle County Service Authority Board to discuss
who will pay for the extension of waterlines. He also recommended that none of the projects
receive any funding until that policy decision has been made. The Board agreed to have a
joint meeting with the Service Authority before considering the funding for the capital
program.
Section IV. FIRE, RESCUE AND SAFETY
1. Fire Hydrant and Waterline-
Schools
2. Fire Hydrant Program
3. Radio Relay Tower
4. 911 System
5. Waterline Extension--
Free State Rd. (651)
6. Waterline. Extension &
Hydrants-Four Seasons
7. Proffit Road Waterline
8. Waterline Extension-
Airport Hangars
9. Waterline Extension-
Stony Point Subdivision
10. Waterline Extension-
Scottsville Shopping Center
11. Waterline Extension-
Lambs Road
12. Dry Hydrants-East Rivanna
I3. Dry Hydrants-North Garden
14. Dry Hydrants-Earlysville
15. Dry Hydrants-Crozet
16. Dry Hydrants-Stony Point
17. Dry Hydrants-Scottsville
18. Fire Engine
200,000 200,000
83,169 83,169
27,000 27,000
175,191 70,076
20,000 20,000
34,000 34,000
12,000 12,000
11,000 11,000
169,206 169,206
70,268 70,268
20,000 20,000
4,000 4,000
4,000 4,000
4,000 4,000
4,000 4,000
4,000 4,000
4,000 4,000
148,000 148,000
Installation at various schools.
Hydrants at various locations.
Installation of tower in southern part of
County.
Emergency access project for City/
County/University.
Requested by Firemen's Association.
Requested by Firemen's Association.
Requested by Firemen's Association.
Installation of waterline and two
hydrants.
Extension and installation.
Installation of waterline and three
hydrants.
Installation of waterline and hydrants.
Ail weather access rd. with turn
around space and dry hydrant. (Fire
companies)
Same as comments for 912.
Same as comments for 912.
Same as comments for 912.
Same as comments for 912.
Same as comments for 912.
Replace County Engine #10.
Mr. Agnor said item #18 has been included in the Capital Improvement Program but he
recommends that it be dealt with through the City/County contract for Fire Services which
needs revising but has been held waiting completion of the Revenue Sharing Agreement with
the City.. Mr. Agnor then requested the Board's authority to request the City to consider
rewriting the contract. Miss Nash made motion to that effect. Mr. Agnor said he had some
requests from the Jefferson Country Fire Fighters Association to consider in the contract
and he was not prepared at this time to explain those requests. The motion was then withdrawn
Mr. Agnor continued explaining the projects.
_293
Jul~lar NiL~ht Meeting__ _)~
19. Fire Service Training
Center
20. Fire Station Study
21. Volunteer Fire Dept. Study
22. Volunteer Fire Department
Advance Allocation
23. Scottsville Rescue Squad
24. Western Albemarle Rescue
Squad Drainfield
25. Western Albemarle Rescue
Squad Building
26. Western Albemarle Rescue
Squad Vehicle
15,000 15,000
10,000 5,000
N/A N/A
1,000,000 1,000,000
40,000 40,000
12,000 8,000
200,000 200,000
15,000 15,000
Site development and construction of
a state funded fire training center.
Planning study for construction of
City/County fire station in Rt. 29
South and Rt. 250 West area.
Planning study to locate fire dept. in
Blenheim, Keene, Woodridge and Esmont
area.
Revolving fund of $200,000 a year for
volunteer fire departments.
Purchase a modular-type ambulance equipped
with advance life support capabilities.
Replacement of drainfield.
Permanent location for the squad.
Replacement of a 1972 vehicle.
In reference to item #20, Mr. Agnor recommended that this item be deleted from the
Capital Improvements Program and handled as an in-house study by the planning department.
In reference to item #23, Mr. Agnor said since the Scottsville Rescue Squad serves other
jurisdictions he feels others should contribute funds for this item. In reference to item
#24, Mr. Agnor did not feel this should be a part of the County's Capital Improvements
Program.
Section V. HIGHWAYS AND TRANSPORTATION
1. Hydraulic ROad 2,900,000 151,700
2. Georgetown Road
Pedestrian Walkway
3. Six-Year Plan
69,000 69,000
6,914,000 -0-
Improvements to Hydraulic Rd. including
curb, gutter, sidewalk and bike path
which must be partially paid out of
County funds.
Construction of walkway.
Included for information. No county funds.
Section VI. HOUSING (NO PROJECTS)
Section VII. LIBRARIES
1. Scottsville Branch
2. Crozet Branch
261,977 261,977
200,000 200,000
3. Northside Branch 830,000 830,000
Construction underway.
Construction of bldg. Offer from Perry
Foundation to acquire property.
Construction of bldg. near Rt. 29 North
and Rio Road.
Mr. Agnor said he has recently been advised that the Library is proposing to park a
bookmobile at Albemarle Square. The County planning staff feels the correct location of
such a branch would be in the Earlysville area. The people in the urban ring are served by
the main library and the branch on Gordon Avenue. He was concerned about a bookmobile being
located in Albemarle Square and then people becoming angry if that is not selected as the
permanent location of a branch. Mr. Agnor recommended that if item #3 is left in the Capital
Improvements Program, that a specific location be chosen so there will be no question ab.out
the location later or that the item be deleted entirely at this time. Mr. Henley did not
feel he could support another library facility in t~h~. ur. ban a~e~.~Mrs. Cooke did not feel
there was a need for another branch in the urbanaVa~e~,s b~m~l~%hsre would be an out-cry if'
the bookmobile no longer circulated through the subdivision in the area just to the north of
the City.
s~t~hmn~h~plan:
Mr. Agnor continued ~ihh~othe~p~j
Section VIII. MISCELLANEOUS
Data Processing Equipment
and Hardware
Additional Data Processing
Hardware
3. Health B~pt~R~at&~-
Phase II
4. Health Dept Parking Lot
Expansion
271,650 271,650
139,500 139,500
214,500 107,250
830,000 830,000
Setting up initial center.
Previously funded.
Increase capacity. Upgrade speed
and capacity in 1984.
Renovations underway.
Enlarge lot to handle overcrowded
conditions.
July 7, 1982 (R~gular Night Meeting)
Section IX. PARKS AND RECREATION
School Recreational Improvements (Current)
1. Brownsville Little League
Field Improvements 8,000
2. Southern Albemarle Field
Improvements 8,000
3. Chris Green Park-Comfort
Station
36,000
School Recreational Improvements (Proposed)
4. Crozet Recreational Impr. 5,000
5. Jouett Tennis Ct. Development 31,000
6. Stony Point Recreational
Improvements 4,000
7. McIntire Facilities
Sm
Albemarle-Jack Jouett
Field Improvements
10,000
10,000
Mint. Springs Valley Park (Proposed)
9. Swimming Area Impr.
10. Maintenance Facility Impr.
Totier Creek Park (Proposed)
11. Park Road Stabilization
6,000
2,500
15,675
P~ed~ont Virginia Community College (~roposed)
12. Softball Field Lighting and
Fencing 70,000
8,000
8,000
36,000
5,000
31,000
4,000
10,000
10,000
6,000
2,500
15,675
35,000
Install backstop and fencing.
Improvements at Scottsville, Yancey
and Walton.
Replacement of deterioriated building.
Previously funded.
Resurface outdoor basketball courts.
Construction of two tennis courts.
Construction of baseball/softball
backstops.
Construction of additional adult softball
field and improvements to Little League
field.
Construction of additional softball
field and recondition existing one.
Replacement of deterioriated dock.
Provision of running water at facility.
Paving of road and improvements
to drainage.
Provision for lights and fence on field.
Section X. SOLID WASTE (NO PROJECTS)
Section XI. UTILITIES -- For the Albemarle County Service Authority, there is one project and it is
not county funded. There are fourteen projects for the Rivanna Water and Sewer Authority which are
not county funded.
Mr. Fisher said he and Miss Nash have a concern because a park to serve the southern
and western parts of the County is not shown in this Capital Improvements Program. Mr.
Agnor said that the planning staff has done some site work and .there will be a proposal in
the next update of the Capital Improvements Program.
Mr. Lindstrom then asked what happened to the proposal for a passive facility to be
located in the Whitewood Road area. Mr. Agnor said the project was sidetracked when the
development of the Ivy Creek Natural Area began. Mr. Lindstrom said the Ivy Creek development
would not serve the same purpose that the facility on Whitewood Road would and he requested
a report on the matter since the facility would be in a growth area of the County.
Mr. Agnor noted that the utility projects were shown as information only, since they
are not county-funded. Mr. Fisher asked if any monies have been included for the Buck
Mountain Creek Reservoir project. Mr. Agnor said only funds for the study were included.
Mr. Lindstrom asked if the Capital Improvements Program has to be adopted by a certain date.
Mr. Agnor said there is no specific time schedule, but it has been done in the past on a
fiscal year basis. Mr. Fisher felt that within a month information would be available on
the Buck Mountain project. He suggested that the staff formulate information on the passive
facility for Whitewood Road and a park in the southern part of the County. Mr. Lindstrom
felt a meeting should be held with the Albemarle County Service Authority Board regarding
policies on waterline extensions. Mr. Fisher then asked that a continuation of this public
hearing be placed on the August 11, 1982 agenda. He also recommended that a meeting be
scheduled with the Albemarle County Service Authority Board on August 4, 1982. No objections
were offered by the Board members. Therefore, the public hearing was continued to August
11, 1982.
295
July 7, 1982 (Regular Night Meeting)
Not Docketed. The following memorandum dated July 7, 1982, from Mr. Ray Jones regarding
Capital Improvements appropriations was then presented for the Board's consideration:
"The County Executive, Keith Mabe of the Planning Department, and I reviewed
Capital Improvements requests on July 2, 1982, and recommend the following
projects and programs for appropriations from the Capital Improvement Fund:
Code 9700-7C60.11 -- Airport RUnway Overrun $ 22,725
This project was ranked #2 by the Planning Commission on May 4, 1982. It is a
component of the Airport Master Plan which received a high priority because of
FAA safety requirements.
Code 19.34 -- Jack Jouett Middle School Roof & Masonry Repairs $555,500
This project is needed to prevent further deterioriation of the facility. It is
projected to be funded from Literary Fund proceeds, however, the project mUst be
done regardless of whether Literary Funds are granted.
Code 9700-7060.15 -- PVCC Softball Field Lights & Fence $ 35,000
This project received approval in 1981 but no appropriation was made.
Code 19.36 -- Walton Roof Repair $250,000
Same as Jack Jouett Middle School.
from the original contractor.
Efforts are being made to make a recovery
Code 9700-7060.23 -- Volunteer Fire Department Advance
$200,000
The Jefferson Country Firemen's Association has developed a funding program
whereby the 'pay-back' on projects will be used as funding for future projects.
This program requires some front-end monies by the County, however, it places
the Association in the position of assessing needs and establishing priorities
in the future.
Code 9700-7060.78 -- Vocational-Technical Center Roof Repairs $ 85,000
Same as Jack Jouett and Walton roof repairs, but this project is shared on a
50/50 basis with the City of Charlottesville.
Code 19.!7K -- Miscellaneous Repairs to Schools
$140,000
This allocation covers a multitude of repairs requested by the Education
Department.
SUMMARY -- The above appropriation requests do not represent all of the projects
expected to be forthcoming in FY 82-83. It does represent those that have pro-
gressed to the point of contract awards and urgent needs.
Of the $1.288 million total requests above, it is anticipated that $855,500 in
Literary Fund loans will be forthcoming, leaving a net local funding from non-
borrowed sources in the amount of $q32,725. As you know, applications have been
submitted to the State for Literary Fund loans, but no approvals have been received
at this time.
Under new regulations from the State Auditor of Public Accounts regarding budgets
and budget amendments (a detailed advertisement and seven day waiting period before
final action on an appropriation), I recommend that you only pass a resolution
tentatively approving the above projects for funding and order a final public
hearing for your next meeting after the advertisement. Even though the State
requirements are somewhat unclear, I would not like to see the audit show
an expenditure without an appropriation. Some of these projects have been
bid and the deadline for acceptance comes before your next meeting, therefore,
I .am requesting tentative approval."
Motion was then offered by Mr. Lindstrom, seconded by Mrs. Cooke, to advertise for
public hearing on July 21, 1982, the capital improvement projects requested in the foregoing
memorandum. Mr. Agnor noted that the amount for the PVCC Softball Field should be $38,000
instead of the $35,000 shown~due to the amount of the bid recently taken. Mr. Lindstrom
accepted that as an amendment to his motion as did Mrs. Cooke. Roll was called on the
motion and same carried by the following recorded vote:
AYES:
NAYS:
ABSENT:
Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
None.
Mr. Butler.
Agenda Item No. 7. Approval of Minutes: October 7 and November 11, 1981, and February
10, 1982.
Mr. Lindstrom had read the minutes of October 7 and November 11, 1981, and noted several
typographical errors. He then offered motion to approve the minutes of October 7 and
November 11, 1981. Miss Nash seconded the motion and same carried by the following recorded
vote:
AYES: Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
NAYS: None.
ABSENT: Mr. Butler.
July 7, 1982 (Regular Night Meeting)
Motion was then offered by Mr. Henley to approve the minutes of February 10, 1982,
correcting several typographical errors. Mrs. Cooke seconded the motion and same carried by
the following recorded vote:
AYES:
NAYS:
ABSENT:
Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
None.
Mr. Butler.
Agenda Item No. 8. Appropriations.
Mr. Jones reviewed the following memorandum dated July 2, 1982, regarding end of year
appropriations and transfer requests:
"As of June 30, 1982, there were two departments-Commonwealth's Attorney and County
Attorney; and one joint operation-contribution to District Home, that showed
overexpenditure of appropriations for Fiscal Year 1981-82.
Commonwealth Attorney's Office. The salaries for this office were
budgeted and appropriated at 7.5 percent over the 1980-81 salaries.
However, the salaries for this office are set by State Code.
The amount set by the State exceeded the local initial
appropriation by $5,899. Of this $5,899, under appropriation,
$3,565 was absorbed by underexpenditures in other line items
leaving a net overexpenditure of $2,334. Salaries for this
office are reimbursable by the State at the amounts established
by State Code.
County Attorney's Office. This net overexpenditure of $733
was the combined effect of small overruns in Medical Insurance
(due to Blue Cross rate increases); Professional Services (court
reporter charges, telephone charges (long distance calls); Office
Supplies (large amount for xerox usage, books and
subscriptions) and Equipment (replacement of a typewriter that went
bad). Most of these overruns were related to the costs of
the Revenue Sharing Agreement, Stowe Court case, etc.
District Home. Payments to the District Home are made in accordance
with the usage of this facility located in Waynesboro by the various
Jurisdictions. During the Fiscal Year 1981-82, Albemarle County had
a relatively large usage which resulted in an expenditure of
$11,000.77, whereas the budget estimate and appropriation was
only $4,000 which resulted in an overexpenditure of the appropriation
in the amount of $7,001.00.
Respectfully, I request the following appropriation from the General Fund
to the following line items:
County Attorney.
12~4~5411 Books and Subscriptions
$ 733.00
Commonwealth's Attorney
2201-1001 Salaries and Wages
2,334.00
District Home
9103.2-5630 Contribution
7,001.00
$10,068.00
The above appropriations are needed in order that we may proceed with the
closing of the books for the Fiscal Year. At this time, we expect to hold
the books open until July 12 in order to credit as much revenue as
possible to Fiscal Year 1981-82 that is a reimbursement item of a Fiscal Year
1981-82 expenditure."
Mr. Fisher said that since he received a copy of the foregoing memorandum he had talked
to Mr. Jones and suggested that it might be better to cover these overexpenditures by
transferring funds from a code which was underexpended, rather than rai~sing the appropriation
level in the budget. Mr. Jones then recommended that funds be transferred from Code 1203-
1007 which is the amount set aside for merit increases for general government employees.
None of the budgeted amount was used this year, the first year since the merit pay plan was
put into effect that all merit increases have been covered in the individual department
budgets. Mr. Jones said that the various department also absorbed a large amount of the
pay-off on the Blue Cross/Blue Shield contract, and yet, 28 departments ended the year with
a total of 1/2 million dollars in unexpended funds. Mr. Jones said he would prefer not to
take funds from a department which has ended the year in the black, but would rather have
the transfer of funds from a non-department code such as that in the Personnel budget.
Motion was then offered by Mr. Lindstrom, seconded by Miss Nash, to adopt the following
resolutions totalling $10,068.00:
BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia,
that $7',001.00 be, and the same hereby is, transferred from Code 1203-1007
to Code 9103.2-5630--Contribution to the District Home.
July 7, 1982 (Regular Night'Meeting)
BE IT RESOLVED by the Board of Supervisors of Albemarle County, ¥irginia,
that $733.00 be, and the same hereby is, transferred from Code 1203-1007
to Code 1204-5411--Books and Subscriptions for the County Attorney.
BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia,
that $2,334.00 be, and the same hereby is, transferred from Code 1203-1007
to Code 2201-1101--Salaries and Wages for the Commonwealth's Attorney.
Roll was called on the foregoing motion and same carried by the following recorded
vote:
AYES:
NAYS:
ABSENT:
Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
None.
Mr. Butler.
Not Docketed. Mr. Fisher then noted the following memorandum dated June 22, 1982, from
Mr. Ray Jones concerning a request for a Literary Fund Loan application for Broadus Wood
Elementary School:
"According to a memor'andum from Dr. (William) Barton, the School Board
took official action May 25, 1982, requesting your permission to apply
for a $2,000,000 Literary Fund loan for additions and ~renovations at
Broadus Wood Elementary School.
Recommendation: I realize that no official final action on this project
has been taken in the Capital Improvements Program; however, the State
begins their allocation process of loans in July for the fiscal year. Due
to the size of this project and due to the fact the County has not been
allocated a loan in excess of $1,000,000 before, it is important that
application be made early in the State's allocation process. Therefore,
I recommend that you grant permission to apply for the loan pending final
action on this project in the Capital Improvement Program."
Mr. Fisher asked Mr. Agnor how this request effects his previous recommendation that
no major improvements be approved until after a school redistricting takes place. Mr. Agnor
said he understands that even if literary funds are approved during the fiscal year 1982-83,
the allocation would not be used until the County approves the project in its Capital
Improvements Program. Therefore, it does not do any harm to get in line for the funds in
order to be able to use them when the project is approved. Motion was then offered by Mr.
Lindstrom, seconded by Mr. Henley, to adopt the following resolution with the stipulation
that should the funds be granted the funds are not to be spent until such time as the studies
referred to by Mr. Agnor have been completed and the Board approves the project in the
Capital Improvements Program:
WHEREAS, The School Board for the County of Albemarle on the 25th day of
May, 1982, presented to this Board, an application addressed to the State
Board of Education of Virginia for the purpose of borrowing from the Literary
Fund $2,000,000 for the new school building (or for adding to or improving the
present school building) at Broadus Wood Elementary, to be paid in 20 annual
installments, and the interest thereon at 3 per cent paid annually.
RESOLVED, That the application of the County School Board to the State
Board of Education of Virginia for a loan of $2,000,000 from the Literary
Fund is hereby approved, and authority is hereby granted the said County School
Board to borrow the said amount for the purpose set out in said application.
The Board of Supervisors for said County will each year during the life
of this loan, at the time they fix the regular levies, fix a rate of levy for
schools or make a cash appropriation sufficient for operation expenses and to
pay this loan in annual installments and the interest thereon, as required by
law regulating loans from the Literary Fund.
Roll was called and the motion carried by the following recorded vote:
AYES: Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash.
NAYS: None.
ABSENT: Mr. Butler.
Agenda Item No. 9. Other Matters Not on the Agenda.
Mr. Agnor said the School Board had delivered to him for distribution to this Board,
copies of the report from the consultants engaged to examine the operation of the School
System for the past several years. However,the report is forwarded without any official
communication from the School Board. Mr. Fisher asked the status of the report with the
School Board. Mr. Agnor said the School staff has questions about the report and the consulta
has been called back to meet with both the staff and School Board members on the accuracy of
the information contained therein. Mr. Fisher said he would prefer not to see the report
until the School Board has completed its study and taken some action, without which, he
feels the report is not completed. (Mr. Lindstrom and Mrs. Cooke both took copies.)
Agenda Item No. 10.
With no further business, the meeting was adjourned at 11:08 P.M.