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2003-04-09(April 9, 2003 - Regular Night Meeting) (Page 1) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on April 9, 2003, at 6:00 p.m., Lane Auditorium, County Office Building, Mclntire Road, Charlottesville, Virginia. PRESENT: Mr. David P. Bowerman, Mr. Lindsay G. Dorrier, Jr., Mr. Dennis S. Rooker and Ms. Sally H. Thomas. ABSENT: Mr. Charles S. Martin and Mr. Walter F. Perkins. OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., County Attorney, Larry W. Davis, and, Clerk, Ella W. Carey. Agenda Item No. 1. The meeting was called to order at 6:00 p.m., by the Chairman, Mr. Dorrier. Agenda Item No. 2. Pledge of Allegiance. Agenda Item No. 3. Moment of Silence. Agenda Item No. 4. Other Matters Not Listed on the Agenda. There were none. Agenda Item No. 5. PUBLIC HEARING: To receive comments on the Proposed FY 2003-04 County Operating Budget and the Proposed FY 2003-04 to FY 2007-08 Capital Improvement Program (Notice of this public hearing was given in the Daily Progress on March 30, 2003). Mr. Tucker said there have been some changes to the budget since it was originally proposed. The budget he presented to the Board totaled $215.7 million. During its work sessions, the Board added $1.4 million to that proposal. One-half of that amount will come from savings anticipated by June 30, 2003. The other half will come from increases in revenues. The total budget now stands at $217.3 million. Revenue changes of about $0.780 million are in "Other Local Taxes". There were increased sales tax revenues of about $0.356 million, business licenses increased by about $0.200 million, the Board is considering increasing the motor decal fee from $25.00 to $28.50 per vehicle which will raise $0.227 million. State revenues have been reduced by about $0.750 million, but there were some one-time savings in the amount of $0.668 which were used toward the $1.4 million. Mr. Tucker then gave an overview of expenditure changes. He said Public Safety will be increased by $250,000, Community Development by $220,000, the Transfer to the Schools by $470,000, and Capital and Debt by $450,000, for a total change of $1.4 million. Revisions and new initiatives and the Transfer to the Schools will receive an additional $466,500. In Administration $3600 has been added for supply costs for two new polling places. Under Public Safety, OAR and the Drug Court about $56,000 was added, although that number will probably be reduced because the State has provided some additional funding. The Scottsville Rescue Squad will receive funding for three additional medics and Seminole Trail Volunteer Fire Department will receive some additional funds. Under Public Works, a groundwater program manager was added. Under Human Development, Bright Starts will receive an additional $7200. JAUNT's funding had been reduced by about $35,000 basically eliminating the Big Blue bus service putting those dollars on CTS Route 5. It is felt that this will help increase the headway on Route 5 making a more effective system on Route 29. Also, about $100,000 has been added for another master plan in the urban area. Staff has been funded for historic preservation, and there is a minor adjustment for Soil and Water Conservation. The ACE Program will receive one-time funding in the amount of $450,000 added to the $350,000 in the County Executive's recommended budget. The School Board requested $105.3 million for school operations. The Board of Supervisors proposes $104.0 million leaving $1.3 million unfunded. However, when some additional revenues the School Board is using for teacher salaries are added, that shortfall amounts of $1.18 million. Mr. Tucker next referred to the Capital Improvements Program budget. He said the recommended budget for the next five years totals about $112.69 million, and the Board added $450,000 for the ACE Program. Mr. Tucker said when the Board finishes the public hearing on the operating budget, the Chairman will close that hearing and open the hearing on the proposed tax rates. The tax rates for Calendar Year 2003 will remain the same at $0.76/$100 on real property and $4.28/$100 on personal property. At this time, Mr. Dorrier opened the public hearing. Mr. John Halliday, Director of the Jefferson-Madison Regional Library, said this is the first time the Library Board of Directors has asked him to come before the Board requesting a particular sum of money. They are asking for the addition of $63,000 for library services. The Library is one of the most heavily used public libraries in Virginia. At the same time, library expenditures per capita are modest. He said Albemarle County enjoys a high level of services at Iow cost because it benefits from participation in a regional library system. He said that under the regional agreement, most of the money allocated by Albemarle County goes to regional services. This year four of the five partners are planning to maintain their support of regional services with budget increases of 2.8 percent and up. The Board of Trustees is placed in a difficult situation. Cuts in region wide services are strictly limited, so they are forced to look at cutting local services. About 80 percent of the money the County pays for library services pays for library staff. Almost ten (April 9, 2003 - Regular Night Meeting) (Page 2) percent of the County's money goes for rent of the Northside Library. The remainder pays for non-discretionary expenses such as lights and heating. Those expenses are not expected to decrease next year, so staffing is the only place where the Library Board can cut expenses. That is very limiting for the Library Trustees because no staff is supported regionally. To save $63,000 for Albemarle, they can only look at cutting staff who are funded solely by Albemarle. Those staff are only in three areas: Crozet, Scottsville and the weekday Bookmobile service. Cutting $63,000 from Crozet or Scottsville would reduce those libraries to about two days of service per week. This would harm thousands of library users and the staff lay-offs would affect multiple staff members and their families. Eliminating bookmobile service would save about two-thirds of the projected deficit without any lay-offs so cuts at the library could be kept to a minimum. He said a zero percent increase in funding puts the Library Board in a tough position with few options. He asked that the Board do what it can to help the Library Board in FY 2004. Ms. Susan Wood said she was present to speak about the Shelter for Help in Emergency. She is a survivor of domestic abuse. After her husband tried to kill her, she had to leave, and if it were not for the Shelter, she would not have had that choice. The Shelter is staffed primarily by volunteers. The portion of the budget being cut is the education and training portion. She said if these programs are cut, there will never be an end to any type of abuse. Ms. Babette Thorpe was present to represent the Piedmont Environmental Council. They thank the Board for renewing its commitment to protect farms, forests and open space by restoring $450,000 of the $650,000 cut from the Acquisition of Conservation Easements Program. The program has become the model for several new purchase of development rights programs in Virginia. There is even interest nationally in imitating ACE's income scale to help ensure that money spent on buying development rights encourages rather than chills the donation of conservation easements. PEC is looking forward to a good set of applicants for Round 4 ready to protect permanently land high in environmental, agricultural, historic and scenic value. Mr. Preston Gentry said he is a member of the Crozet Fire Department and chairman of the Finance Committee for the fire/rescue captains. He said they went from being told they might be fully funded in their operating costs down to just 28 items. Then, after being told there was not enough money to fund the 28 items, the number was reduced to four. This morning he was reading the County's web site and learned that they will get only three of the four items. He has come tonight to speak about the need for the mechanic and mechanic's helper. Crozet has just signed an agreement with a company in Richmond for this service, but they must send the apparatus to Richmond. That usually takes a day or more to get it fixed, so the equipment is out of the area. They also have to send two of their manpower during the day, and they are limited with manpower during the day. This is one of the main reasons a mechanic is needed in the County. It would save money by being able to stock the parts needed to service the apparatus. And, it would save manpower. Mr. Gentry said the way funding is going, the trucks will not get out of the fire station if they do not get enough funding. He understands the money situation, but thinks the County needs to start looking at its priorities. They did get three of the eight medics requested for Scottsville. He said East Rivanna needs some manpower and he understands that is in a contingency fund. Seminole Trail got an extra $30,000. But, the mechanic and mechanic's helper were not funded, and have been requested several times. He thinks it is time to set a precedent and start taking care of the people. He asked that the Board reconsider its decision related to the mechanic, mechanic's helper and associated equipment. Mr. Doug Smythers said he is chief of Seminole Trail Volunteer Fire Department. He asked for support of the request put forth by the Finance Committee. He thanked the Board for the additional funds for the Seminole Trail Fire Company to supplement its operational budget. He said these funds are vital to enable their department to serve the community's needs in the upcoming year. He asked that strong consideration be given to funding all of the fire/rescue requests. Mr. Lanny Moore said he is the past chief of the East Rivanna Fire Department. Now he is president so has to try and find the funds needed for the Department. They had requested that the Board put some money in a contingency fund for daytime personnel. They have gone from 600 calls five years ago to over 800 calls this past year. A large percentage of those are in the daytime. It is possible that all calls would not be answered because of a lack of personnel. If the need arises they would like for the funds to be available. These funds are critical to their needs. A mechanic and a helper are greatly needed. A few years ago, the Board gave the bus shop about $100,000 for this work, and part of that could be used for a mechanic. Mr. Mike Johnson said he is chief of the Scottsville Volunteer Rescue Squad. He thanked the Board for its diligent work in attempting to fund their requests. He asked that the Board look at the amount allocated for those three positions so as to fully fund them for the full year. The $165,000 is not enough to fully fund three positions for a full year including the one-time associated costs. He said their membership is at a flat rate or at an all-time Iow. They have not been able to recruit people to work during daytime hours. Their initial request was for eight full-time people and that was reduced due to funding the three positions. He said they understand the financial situation the County is in, but ask that the Board understand their situation also, and put back the eight positions requested. Ms. Candice Burton said she is a volunteer with the Shelter for Help in Emergency. She listed some of the services provided at the Shelter by trained volunteers. She is a volunteer at the Shelter and it means that she can get out of the house and help someone in the community, rather than worrying about the violence in the community. She asked that money not be taken from the Shelter because they need education and training money. Mr. Rooker asked the difference between what is being funded and the total request. Ms. Burton (April 9, 2003 - Regular Night Meeting) (Page 3) said she is specifically asking for the education and training item in the budget. All volunteers go through a minimum of 24 hours training. It is quite expensive in staff time and supplies. She asked the volunteers who were present tonight to raise their hands; five people responded. Mr. Rooker asked what amount is being requested. Someone in the audience said $4,669 is the amount that was cut. Mr. Dorrier asked that the record show that there were eight people standing while Ms. Burton spoke, and about 40 volunteers stood while people were speaking for the fire/rescue departments. Ms. Kim Koltz spoke on behalf of the Shelter. She said she was liberated about a year ago from a cycle of domestic violence with the help of the Shelter. It has changed her life, and the life of her children. She feels confident that they will grow up and not repeat this cycle with the help given to her. She thinks that if the budget is cut and other women do not get the chance to experience this, there will be a lot of women feeling very suppressed. Ms. Daisy White said she had written a letter to the Board which she will give to the Clerk. She read excerpts from that letter related to her story (letter is on file in the Clerk's Office). She never would have left her husband if she had not gotten the help she needed. If the community is not given the tools to break this pattern of behavior, people will continue to allow it to happen. The victims can be helped through education and support to realize this is not acceptable. Mr. Dorrier asked that the record show that nine people stood in support of Ms. White's statement. Ms. Ivy Hinton said she is a psychologist and Vice-President of the Board for the Shelter for Help In Emergency. She said their goals are to encourage citizens to be involved, to recognize their role in stopping domestic violence, and to ask themselves what they can do to help. She said it takes courage to become involved when confronted with violence. She said they want citizens to be aware that they need training to be emboldened to act against domestic violence. They train people to respond appropriately when confronted with battery, to voice their dismay, to alert the authorities, to assist upon suitable action from the authorities. She said abusive, controlling relationships are unhealthy for all involved. She said the primary goal of the Shelter is to save lives. She said people need constant reminders about what to do to act appropriately. The Shelter appreciates the financial situation that are all in. They put considerable thought into how money they will need to provide services for the community. She asked that the Board consider fully funding their request. Ms. Jane Colony Mills said she was born and raised in Albemarle County. She said that in every community there are people who are not enjoying life as much as she is. That is why she is here tonight as a constituent and as a member of the Board for the Shelter. She thanked the Board for its past support, and then listed their services. She said the Shelter each year serves about 750 residents of Albemarle and some of the surrounding area through residential and outreach services. She asked that the Board reconsider the Shelter's request for $77,723 of which $4669 was not funded. Mr. Dorrier asked that the record show that eight people stood during Ms. Mills' presentation. Ms. Michal Yarborough said she is a fourth year student at the University of Virginia. She came to thank the Board for its continued support of Madison House, the central student volunteer center. At the University the focus of students is on education. At Madison House, although not officially a part of the University, the education of the students as to the needs of their fellow community members is vital. Over 3000 student volunteers give of their time, over 110,000 hours each year to make sure that Charlottesville and the surrounding area have its needs met. As a student she wanted to voice her thanks to the Board for continuing to support this program which helps them learn about the needs of others. Mr. Larry McEIwain said he is the Community Co-Director of Madison House and is present to thank the Board members for their continuing support. He said there are approximately 3000 students who go into the community every year at about 116 sites. The cost efficiency of this operation is phenomenal. They have only four paid employees. It would be one of the ten largest businesses in Albemarle County if it were a paid business. Not only does it put students into the community, but it is a student run program. It is not run by the University, but is an independent organization. It is run by the students. It educates the students in the way of a non-profit organization and a lot of them go out into the world to work in similar organizations. He said they asked for only a modest amount, and they look forward to the Board's continued support. Ms. Judy Bartlett said she is with the World Help Outreach Program and will interpret for the next three speakers. She said they were recommended for $5000 in funding by the CCF for this new program, with lay health promoters. Ms. Inocencia Esquivel (through an interpreter) said she is a health promoter. She said this group started in January, 2002. They were taught how to measure blood pressures and blood sugar levels. After taking classes, they went into the community to work. They worked with institutions, SOCA, the local football organization, SHE and the AIDS organization. They have worked in the churches and the neighborhoods where they live, as well as the migrant camps. They found one young man who had very high blood pressure. He was taken to the hospital where he was diagnosed with a very severe illness. He had surgery, and because of that it added many years to his life. Ms. Maria Barron (through an interpreter) said she is a health promoter. She has gained a lot from this program. She took a class on domestic violence led by University students. Ms. Bartlett said to make it clear, these people received a class on domestic violence, and then they were trained to teach a class on (April 9, 2003 - Regular Night Meeting) (Page 4) domestic violence. They went to North Garden and taught it to a group of eight parents from the Migrant Education Class. It was a very successful, dynamic participatory program. She had also received a class concerning AIDS, alcoholism, and a class on first aid and CPR with the Red Cross. Ms. Adriana Barron (through an interpreter) said she is a health promoter. She is new to this having started in January, 2003. The class (of 50 hours)just finished this month and 14 students graduated. She had just arrived from Mexico so it was good for her to learn many things. Ms. Bartlett said she listed AIDS, alcoholism, domestic violence, and how to take care of children. That is where she learned she could enroll her child in the Head Start program. She said she lives in Southwood Trailer Park. Ms. Dilcia Colindros thanked the Board for the contribution to this program. She said they are trying to get the Spanish community to know of the social programs that are available. They have meetings each week. She is one of the health promoters who learned and got a job in the community. She is very grateful for this job. Thanks to God to be in this country. Mr. Peter Macintosh said he is a City resident, but is present to speak on behalf of the Jefferson-Madison Regional Library. He was a member of the Library Board of Trustees for 12 years, and has been on the Board of Friends of the Library for 11 years. He is speaking in favor of the Library's request. He asks that the Board restore the $63,000 to the Library so it can continue to fund the bookmobile. The strength of the Library is the fact that it is a regional system and all the jurisdictions benefit from lower administrative costs, but it puts a crimp on the ability of individual counties to respond to budget cuts. It is hard to look for cuts just in Albemarle services because costs are from Crozet or Scottsville. Some of the Library's most fervent patrons live in those areas. He said to people of his age, books are important. He thinks the people who use the bookmobile are a little older, and those folks are the ones who might get hurt by deleting this service. He thinks these people are more dependent on the written word as a way to get information. He hopes the Board can find the funds to continue the bookmobile service. Ms. Sarah Lee Barnes said she is chairman of the County's Historic Preservation Committee. She thanked the Board for supporting the historic resources database planning position. This is an important step in the County's initiatives to recognize and protect its historic resources. She said the County has a number of talented and professional volunteers on the Committee. This committee will now be able to move forward in implementing the historic preservation priority recommendations that the Board set when it approved the historic preservation plan as part of the County's Comprehensive Plan. Albemarle County is the best surveyed county in the state. It has some of the most important historic and archeological sites in the country. With the database in place, it will establish a standard for other counties to follow. They will be able to adequately and appropriately consider historic resources early in the development review process. The database will allow appropriate treatment for historic resources both above and below ground. They will also be able to coordinate with the GIS which once mapped will provide opportunities for promoting heritage tourism and an educational program. With no one else from the public rising to speak, the public hearing was closed, and the matter placed before the Board. Mr. Tucker said approval of the budget is scheduled for final action next week. The tax rate will be set at that time also. Agenda Item No. 6. PUBLIC HEARING on Calendar Year 2003 Tax Rates. (Notice of this public hearing was given in the Daily Progress on March 30, 2003.) Mr. Dorrier opened the public hearing. Mr. Davis noted that the agenda inadvertently listed this as the tax rates for the fiscal year, but they are actually for the calendar year. The advertisement was correct. Mr. Vernon Fischer said he lives in the Scottsville district. He was astounded when he got his tax bill. There was a 26 percent increase. At some point, his taxes will be more than he can make to pay them. He knows the citizens get a good value for their tax dollars, and he has said so before. But, at some point there needs to be a mechanism to determine if the individual citizen is capable of paying those taxes. At some point, taxes become counterproductive. He would like to see taxpayers who have not taken any services from the county over a long period of time, get a tax break. He is single, and he knows there are a lot of single taxpayers. They realize they have a responsibility to educate future generations, but they also need to take care of themselves. Taking money from them takes away the ability to provide for themselves in the way of retirement and health care. He hopes the Board will reduce the tax rate to 72 cents. He would prefer that it be at 62 cents. He appreciates all the time and energy given to the process. He knows there are a lot of needs, and the County tries to do a lot of things for its citizens. He thinks a good job is done in that respect. He has some issues with the land conservation easements, minimum lot sizes, etc., but never realized it all figured into the tax base. Mr. Wilson Critzer said he was present to speak regarding the assessment and tax rate. He asked that the Board consider raising the threshold level on tax relief for the elderly and retired people to be comparable with that of the City. He said that in his neighborhood in Carrsbrook the average assessment rose by 28.5 percent, and not the 18+ which was reported. With no one else from the public hearing rising to speak, the public hearing was closed. Mr. Bowerman said he thought the County always went to the maximum numbers on this ordinance. Mr. Tucker said the Board has to take action to do that. He said there is obviously a cost to the (April 9, 2003 - Regular Night Meeting) (Page 5) County when those numbers are increased. Mr. Rooker said he would like to see some numbers on this. Ms. Thomas said she was the only one who voted against advertising the present tax rate for this hearing. As the Board has gone through these budget work sessions, she has the feeling it is falling into the same trap that the state and Federal government have fallen into, not recognizing that there is a cost for the public services the citizens want. In this budget, the Board is freezing positions and not putting the hardworking, excellent staff to the level of a competitive wage that was agreed to. Some things the state cut are not funded. Funding for almost all local agencies is not being increased. She said the Board received more thanks for $5,000 this evening than it ever has received. She is glad that was one of the few new programs added. A School Board member had asked her earlier why that money was not put into salaries. She did not say so at the time, but it is one-time money, and is not money that could have been used for salaries. She said the County has costs facing it that it has never had before. Ms. Thomas said that not since 1990 has solid waste disposal had to be paid from the General Fund. That is more than $1.0 million this year for both clean-up and on-going costs. That is a brand new line item that is coming out of other things because the Board has not raised any revenue for it. The Board has national homeland security, and staff has been requested to keep track of how much that adds. It seems to be a Federal mandate without any money from the Federal government to match it. There is $2.0 million in fire protection. That is essentially a new line item because the County is going more and more to paid positions because the community can no longer handle the type of fire protection and emergency medical protection needed, with volunteers. Last, there is stormwater treatment which is a Federal mandate. The report of what can be done in that area has been sent in, but there is no Federal money to help with the mandate that stormwater be treated just like any other sewage water. Ms. Thomas said these are large expenses which are going to add up, but she thinks the County will "get by" this year. She does not think local government will become any cheaper in coming years. Most of the things she mentioned are out of the County's hands but will become more expensive. She wanted to explain why she thought the Board should have come to this hearing with consideration of a higher tax rate. She said this is a terrible tax because almost everyone has had about a 20 percent increase in their tax payment. Real property is about all the County can tax. She spends a lot of time at the state level trying to get the state to be more sensible in its taxation system. This is a good year for citizens to join that effort because there is a committee at the State level looking at that issue. When local government speaks up on that issue state politicians think it is just a rival group of politicians so they don't tend to pay much attention. Mr. Dorrier said he thinks Ms. Thomas made some good points. The Board needs to meet with the legislators and go over the issues dealing with revenue flows to the localities. Mr. Rooker said he would like to fund the education program for SHE that is not being funding at this time. He views the organization as a public safety organization. It performs public safety duties largely with volunteers. To not fund a program that is necessary to adequately train the volunteers is somewhat short-sighted. He said there is a little bit of money to work with in the budget, and he asked for that amount. Mr. Tucker said in recurring revenue there is about $160,000. Ms. Thomas reminded the Board members that Mr. Martin said at the last meeting that there is a system in place which has been laboriously put together over the last six or more years. She said that local agencies that provide local services are looked at carefully, and put through a vigorous review process. That particular program at the Shelter for Help in Emergency only got a fair rating. She thinks the precedent that would be set by funding a program with only a fair rating is one which should be considered carefully. She thinks SHE is one of the most important safety valves in the community. She feels strongly about the Shelter but wants to make sure in this particular program that the Board does not break down the system that has been developed. Mr. Rooker said the overall delivery of services by SHE was rated as very good. This is just one component of those services. He thinks the speakers today articulated a very good reason between that program and the services that they are rendering. He suggests funding the program this year and have the Committee follow it closely to see if they think the program is working well. He is afraid that not funding the program will impact the services recognized as important. Also, he thinks the Board should look at doing something with the mechanic's helper situation for fire services. A lot of money is being spent taking equipment to Richmond. He thinks it would be better to have someone locally work on the equipment. Mr. Tom Foley said it is a relatively unusual circumstance to drive to Richmond for a repair job. Staff looked at reallocating the $100,000 now in the budget to a maintenance program. He thinks there needs to be more evaluation of the use of those funds. They need to consider the total package of operating funds in the budget. He thinks the maintenance mechanic is a good program to look at for the future, but it is not recommended for this coming year. Staffwill bring a recommendation next year for something that can work with the rest of the operating costs. Mr. Rooker said it upsets him that the bookmobile service is being eliminated. Mr. Bowerman said he agrees. Mr. Rooker said it was presented by the Library that there was a cut, but they were actually level funded. Mr. Bowerman said the Library Board chose to cut the bookmobile so it makes it look like this Board cut out the bookmobile services. Ms. Thomas said that until this evening she did not realize why they had zeroed in on the bookmobile. It made a lot more sense after the presentation this evening. (April 9, 2003 - Regular Night Meeting) (Page 6) Mr. Rooker asked if there could be some lesser amount of funds provided. Ms. Thomas asked if it was true that every other locality in the library has met their requested amount. Mr. Tucker said the other localities have not finalized their budgets. Fluvanna is having its hearing tonight. The City did fully fund, but he is not sure of the others. Mr. Rooker said he has seen different numbers for operating the bookmobile. Apparently there are expenses needed to get the bookmobile back together mechanically. Then there is the salary of the person who operates the bookmobile. Mr. Mclntosh said that $65,000+ was needed, but he had heard earlier that it was only $35,000+. Ms. White said $60,000 was the total not funded. Mr. Rooker said the request was not separated. He would like to know what amount might help insure continuance of the bookmobile. He thinks it is a worthwhile service and gets to a lot of citizens who have no other way to take advantage of the library. Mr. Tucker said the Library has its own reserve funds. Mr. Dorrier said it provides senior citizens access to the library. He thinks it is a necessity for some of these people. Mr. Tucker asked if the Board wanted to consider additional funds for SHE. Mr. Rooker said it is such a small amount that he would like to fund their request. Mr. Tucker suggested staff bring back additional information to the Board at the April 16 meeting. Agenda Item No. 7. From the Board: Matters not Listed on the Agenda. There were none. Agenda Item No. 8. Adjourn. At 7:30.m., Ms. Thomas offered motion to adjourn this meeting until April 16, 2003. The motion was seconded by Mr. Bowerman. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Rooker, Ms. Thomas, Mr. Bowerman and Mr. Dorrier. NAYS: None. ABSENT: Mr. Perkins and Mr. Martin. Chairman Approved by the Board of County Supervisors Date: 06/04/2003 Initials: GAK