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1980-02-25February 25, 1980 AHternoon Meeting (Adjourned from February 20, 1980) An adjourned meeting of the Board of Super¥isors of Albemarle County, Virginia, aeld on February 25, 1980, at 2:00 P.M. in the Board Room of the County Office Build~ Charlottesville, Virginia; said meeting being adjourned from February 20, 1980. Present: Messrs. Gerald E. Fisher, J. T. Henley, Jr., F. Anthony Iachetta, C. Lindstrom (Arrived at 2:10 P.M.) and Miss Ellen V. Nash and Mr. W. S. Roudabush. Absent: None. Officer Present: County Executive, Mr. Guy B. Agnor, Jr. Agenda Item No. 1. Fisher. The meeting was called to order at 2:07 P.M. by the Chairma Agenda Item No. 2. Work Session: 1980-81 County Budget. The following categories were presented by Mr. Agnor: Board of Supervisors. Miss Lettie E. Neher, Clerk, was present. County Executive. Mr. Agnor said for the first time, his salary is included w~ recommended increase based on the fringe benefit package that has been recommended ~ County employees. Dr. Iachetta felt the County Executive's salary should be extract the total salaries for the office in order that the Board could better see the figur Agnor said he would present the amount at next week's meeting. Personnel. Mr. Agnor said the payroll clerk was included in past years with tX department. However, with the merger of payroll and finance departments last August one personnel clerk is now included. Piedmont Community College. Mr. Paul Jenkins was present. Mr. Agnor suggested recommended amount for this category be increased by $500.00 to cover the compensat~ County members of Piedmont Virginia Community College Board. No official action wag by the Board at this time. VPI-SU Extension Service. Mrs. Elizabeth Payne was present. Mr. Agnor said or in the Extension Service office, Miss Fournier, is paid by the County and-has been ~ in the proposed fringe benefit package. He also noted that rent was paid for the E~ Office when it was located in the Post Office Building. Now that they are located ~ McIntire School, the utilities and custodial service is shared so the office rent h~ reduced. Mrs. Elizabeth Payne then introduced to the Board, Dr. Clark Jones, the nc Chairman for the Extension Service. Youth Employment Service. Dr. Jay Everhart, vice-president of the YMCA Board, Steve O'Neill, Director of the YMCA, were present. Mr. Agnor said $5,000 was reque~ he is only recommending $3,000 which is the ~same level of funding as last year. Fur from CETA for the YES program administered by the YMCA is diminishing and YES is sec local funds to supplement this loss. Mr. Agnor felt th~ the YMCA should be able to the costs without having the City and County pick up the lost amount. Lnity Action Agency. Mr. Ken Ackerman was present. Mr. Agnor noted an error in 'ecommended amount should be $16,162~instead of $14,433. Mr. Agnor said funding ~en recommended for the Head Start Program because this program has not been the County in the past. No new programs are being recommended in the budget this .ckerman introduced Ms. Sally Maragni, Director of the Children's Program. Ms. .id thirty Albemarle County children are served by this program with a total of 95 hree jurisdictions. She said five vans are needed to provide transportation for .m. Of the five vans used in the program now, three are leased and a large amount s spent each year on the leasing. Ms. Maragni said part of the funds requested ed to purchase one van. She said the program requires a 20% match from localities. s increasing every year and as Federal funds increase so does the match. Ms. id funding has not been requested in previous years because the match has been ~rom volunteers and churches. However, with increasing costs, additional support ded. isher asked if JAUNT had been requested to provide transportation. Ms. Maragni is too expensive and no guarantee could be given on getting the children to time because JAUNT's rush hour is the same time that the children need to be at r. Fisher said he did not support purchasing any more vans when JAUNT has vans e used. indstrom asked the amount of the requested funds to be earmarked for transportation · Ackerman was unsure. Mr. Lindstrom was.not willing to delete a program just - nding is not available. He felt a tax increase may be needed in order to supplement sted programs. some questions were unresolved about the Head Start Program, Mr. Fisher suggested action on any funding until the conclusion of the budget work sessions. arle Housing Improvement Program. Ms. Ann Paul, Director, was present. Enor said the County has been interested in having AHIP become mo~ self-sufficient funds rather than having to rely on CETA, VISTA and Rural America and all the lng agencies as they have relied on in the past. He felt such would have to be ~lly. Since compiling the budget, he has been advised that the Community Development t application for the rehabilitation program did not receive enough priority funding for the next fiscal year. AHIP's flexibility is impacted by such action ill be unable to continue their operation in terms of administrative costs and ssociated with the AHI? program. Mr. Fisher asked the amount requested in the t. Mr. Agnor said $211,000. Ms. Paul said $55,000 of the grant was for operating ~HIP and the balance, for the rehabilitation program. When Ms. Paul learned of 's approach for funding and the los~ of the grant, she reexamined AHIP's needs and~ $99,694 was needed to maintain the existing operation instead of the previous 1,887. Mr. Agnor recommended the request be reexamined after completing the ~ sessions. He also noted that he planned to analyze the revised figure in more ain the next week. AHIP was funded in the past with the County's Federal Revenue ads. Then last year AHIP was put into the operating budget and funded from current Although, he was not suggesting to revert back to using revenue sharing funds, be a possibility if another alternative is not found. ~n Paul said if the budget were any lower than the $99,000, there would be a decrease in the program with the possibility of dissolving the program or just ~nteers on weekends. Afternoon Meetin~journed from Februar~2~_~0~01980) Mrs. Marcia Thompson, County member of the Library Board, was present and not~ state aid appears to be somewhere between 56% and 58~. However, this funding can ~ used for certain categories such as books, increase in salaries, and a certain amo~ equipment, and supplies. The library still has to pay rent and utilities. Therefo~ library will still be faced with a large amount of expenses and may have to return Board' for permission to reallocate funds. Outreach Counseling Services. was present. Ms. Sherri Kraft, President of the Board of Di~ Mr. Agnor said for a number of years, the program has been seeking funding,~U~ from the State Department of Corrections. Mr. Agnor recommended the program not b~ until it is known if any State funding can be obtained and if so, be recon~sidered ~ Board at that time. When the program was introduced to the Board several months ag Zehler and Ms. Karen Morris, Director of Social Services, noted the programs import their offices and desired the continuation of the program. The Board at that time interest in the service but preferred to defer action until a decision was made on funding. Ms. Kraft said the State Department of Corrections is struggling with whether any prevention programs or to fund the prison systems only. If any funding is giv~ prevention program, Outreach Counseling Services is at the top of the priority list Kraft also noted if state funding is approved, a match from the County would be he~ Mr. Fisher agreed with the County Executive's recommendation. The Board concu County Attorney. Mr. George R. St. John, County Attorney, was present. Housing. Mr. Russell Otis, Housing Coordinator, was present. Highway Safety Commission. to "Transportation Safety". Dr. Iachetta requested the name of the commission Emergency Services. Mr. Agnor said he would have an amount for this item next because the City compiles this budget and~ the line item.is not available yet. Juvenile Detention Home. Mr. Henley requested Mr. Agnor to check into how manl use the facility. He felt it was possible to keep the juveniles in the Joint Securl Complex when the complex is expanded because there is a facility at the complex for ~uveniles now. This area was designed for such use, but has been used otherwise du~ limited space. Emergency Medical Communications. Mr. Agnor said the County has always shared maintanence of the communication system but were requested this year to participate program as well. Since this is a new request, he did not recommend any funding oth~ the $250.00 contributed in past years. Mr. Fisher agreed with Mr. Agnor's recommen¢ Debt Service.