2003-04-06(June 4, 2003, Regular Day Meeting)
(Page 1)
A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on June 4,
2003, at 9:00 a.m., Room 241, County Office Building, Mclntire Road, Charlottesville, Virginia.
PRESENT: Mr. David P. Bowerman, Mr. Lindsay G. Dorrier, Jr., Mr. Charles S. Martin, Mr. Walter
F. Perkins, Mr. Dennis S. Rooker and Ms. Sally H. Thomas.
ABSENT: None.
OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., County Attorney, Larry W. Davis,
Clerk, Ella W. Carey, and, County Planner, V. Wayne Cilimberg.
Agenda Item No. 1. The meeting was called to order at 9:00 a.m., by the Chairman, Mr. Dorrier.
Agenda Item No. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence.
Agenda Item No. 4. From the Public: Matters Not Listed on the Agenda.
Mr. John Martin, a resident of Free Union, spoke about an article that was in the Daily Progress
about the Rivanna Water & Sewer Authority and the Rivanna Solid Waste Authority. The article mentioned
closed meetings of the Rivanna Board, governmental secrecy and mystery, all of which are highly
detrimental to public faith and confidence in government. This fracas involved the Rivanna Board of
Directors. In many ways they have an impossible job, not because of personal limitations on their part, but
because they are required to wear too many hats because of the outdated corporate organization contained
in the charter of the authorities. Conflicts of interest are inherent in almost every decision made by the
members of these boards of directors due to the organization and not their personal fault.
Mr. Martin said the community needs someone to address the question of where the public interest
lies in this matter and to address how the public interests can best be protected. He suggested that the
burden of addressing these questions attaches to election to public office. This community needs cool
heads, objectivity, and clear focus upon the public interest. In this current fracas he fears that what might
be lost in the current debate is the enormous progress this community has made in the relatively short time
the current Rivanna Director has been here in terms of future water supply, drought management, water
conservation, landfill remediation and environmental protection. During this period, this community has
been brought together. This is a credit to the Executive Director, to the Rivanna Boards and the Board of
Supervisors as well as credit to the public generally. If this momentum is lost, this community will be forever
sorry. He said the community needs the leadership of this Board and the City Council in this difficult
situation.
Ms. Diana LaSauce said she is a member of the Rivanna Solid Waste Citizens Advisory Committee
and a resident of Free Union. She said the Committee made some budget suggestions to the Rivanna
Board last December and she had sent copies to the Board. She will speak about the recycling issue. She
said the CAC is aware of associated costs and the current budget crisis. They want to be included in the
Rivanna Citizens Solid Waste Task Force that they understand is being formed now. She said the public
must be educated and engaged in this issue. Ultimately, residents and businesses must take responsibility
for their garbage. The RSWA, the City and the County need to work together more closely to resolve this
dilemma. Solid waste issues will not go away. She said the CAC proposes holding a forum this fall to
review the current Task Force's progress, to obtain updates from City Council and the Board of
Supervisors, to engage pro bono experts from other areas to share information, and to keep everybody
informed and involved. This is everyone's problem and together a sustainable and long-term solution must
be found.
Agenda Item No. 5. Presentation: Certificates of Appreciation.
Mr. Dorrier presented to Mr. Eugene Rush, upon his retirement from the Virginia Department of
Transportation, a certificate of appreciation for thirty-nine years of service in Albemarle County. Mr. Rush
began work on April 6, 1964, as an hourly employee and ended his career as maintenance superintendent
at the Keene area headquarters.
Mr. Dorrier presented a certificate of appreciation to Ms. Ruth Stone for her service on the
Commission on Children and Families. She served as both Chair and Vice-Chair of the Commission. She
was an activist for children and their families. Under her leadership, the Commission revamped its annual
report, and launched a family work group aimed at reducing family violence and impacts on children. It
partnered with CASA to host the first legislative forum on children and families. In addition to running
Piedmont CASA, Ms. Stone served on the executive committee and four work groups of the Commission.
She also gave about 40 hours yearly to serving on the agency's budget review team. She has also been a
foster parent, committing her life to service on behalf of children. Ms. Stone has worked to make
Charlottesville and Albemarle a place where all children can thrive. The Board thanks Ms. Stone for her
service and vision over the past three years.
(June 4, 2003, Regular Day Meeting)
(Page 2)
Ms. Stone was present and thanked the Board for the privilege of serving on the Commission. She
has enjoyed working with people from Albemarle. Also, Ms. Saphira Baker is an excellent director of the
Commission. She has driven the Commission to work on fact-based decision-making.
Mr. Martin said he would like to comment. Ms. Martha Carroll of the Court Services Unit could not
be present today so she asked him to say Ms. Stone has been an excellent addition to the community in
general, but to Children, Youth and Family Services in particular. They appreciate all the things that Ms.
Stone has done and know that she will continue to do most of those things in the future.
Agenda Item No. 6. Consent Agenda. Motion was offered by Ms. Thomas to approve Item 6.1 as
noted and Item 6.2, and to accept the remaining items on the Consent Agenda for information. The motion
was seconded by Mr. Rooker. Roll was called, and the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
Item 6.1. Approval of Minutes: February 5, March 5, March 17(A), March 19(A), March 19(N) and
April 9, 2003.
Mr. Rooker had read March 19(N), 2003 and found them to be in order.
Mr. Dorrier had read March 5, 2003, pages 19 (beginning with #19) - end, and April 9, 2003 and
found them to be in order
Ms. Thomas had read February 5, 2003, pages 1-27 (end #14) and found them to be in order.
Item 6.2. Adopt Resolution of Appropriations for FY 2003-2004 Budget and Resolution of Official
Intent to Reimburse Expenditures with Proceeds of a Borrowing.
By the recorded vote set out above, the Board adopted the Annual Resolution of
Appropriations of the County of Albemarle, Virginia, for the fiscal year ending June 30, 2004, and
also adopted the following Resolution of Official Intent to Reimburse Expenditures with Proceeds of
a Borrowing.
ANNUAL RESOLUTION OF APPROPRIATIONS
OF THE COUNTY OF ALBEMARLE
FOR THE FISCAL YEAR ENDING JUNE 30, 2004
A RESOLUTION making appropriations of sums of money for all necessary expenditures of the
COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 2004; to prescribe the provisions
with respect to the items of appropriation and their payment; and to repeal all previous appropriation
ordinances or resolutions that are inconsistent with this resolution to the extent of such inconsistency.
BE IT RESOLVED by the Board of County Supervisors of the COUNTY OF ALBEMARLE,
VIRGINIA:
SECTION I - GENERAL GOVERNMENT
That the following sums of money be and the same hereby are appropriated from the GENERAL
FUND to be apportioned as follows for the purposes herein specified for the fiscal year ending June 30,
2004:
Paragraph One: TAX REFUNDS, ABATEMENTS, & OTHER REFUNDS
$92,100
1. Refunds and Abatements
$92,100
Paragraph Two: GENERAL MANAGEMENT AND SUPPORT
$7,561,182
1. Board of Supervisors $369,101
2. County Attorney $521,047
3. County Executive $1,003,052
4. Department of Finance $3,105,506
5. Department of Human Resources $555,387
6. Department of Information Technology $1,703,112
7. Voter Registration/Elections $303,977
$7,561,182
Paragraph Three: JUDICIAL
$2,676,619
1. Circuit Court $81,671
2. Clerk of the Circuit Court $569,400
3. Commonwealth's Attorney $551,803
(June 4, 2003, Regular Day Meeting)
(Page 3)
4. General District Court
5. Juvenile Court
6. Magistrate
7. Sheriff's Office
$11,320
$65,653
$5,000
$1,391,772
$2,676,619
Paragraph Four: PUBLIC SAFETY
$17,257,839
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Albemarle County Fire/Rescue Dept
Department of Police
Emergency Communications Center
Fire/Rescue Credit
Fire Department Contract (City)
Forest Fire Extinguishment
Thomas Jefferson EMS Council
Volunteer Fire Departments
Volunteer Rescue Squads
Inspections
Community Attention Home
Juvenile Court Assess Center - Comm Att
Juvenile Detention Center
Offender Aid and Restoration (OAR)
Regional Jail Authority
SPCA Contract
$2,330,931
$8,174,395
$1,396,650
$4O 000
$600 565
$13 758
$20 260
$886 694
$213 754
$802 834
$15 678
$31,113
$727,270
$111,744
$1,779,707
$112,486
$17,257,839
Paragraph Five: ENGINEERING & PUBLIC WORKS
$4,161,487
Engineering & Public Works
$4,161,487
$4,161,487
Paragraph Six: HUMAN SERVICES
$11,675,770
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
AIDS Support Group
BRMC - Latino Lay Health Promoter
Ch'ville - Albe Legal Aid Society (CALAS)
Charlottesville Free Clinic
Children, Youth and Family Services (CYFS)
Commission on Children & Families (CCF)
Computers4Kids
FOCUS - Teensight
GraceWorks Program
Health Department
Jefferson Area Board on Aging (JABA)
JAUNT
Madison House
Music Resource Center
Piedmont Virginia Community College (PVCC)
Region Ten Community Services
Sexual Assault Resource Agency (SARA)
Shelter for Help in Emergency (SHE)
SOCA
Department of Social Services
Worksource Enterprises
Tax Relief for Elderly/Disabled
$4,500
$5 000
$21 215
$5 709
$85 213
$148 900
$8 459
$26 240
$3 000
$741 300
$201 656
$383 481
$7 829
$5 638
$22 060
$419 060
$22 200
$73 054
$3 000
$9,293,856
$33,000
$161,400
$11,675,770
Paragraph Seven: PARKS, RECREATION AND CULTURE
$4,468,073
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Department of Parks & Recreation
Jefferson-Madison Regional Library
Ash-Lawn Highland
Lewis and Clark Festival
Literacy Volunteers
Municipal Band
Piedmont Council of the Arts
Virginia Discovery Museum
Virginia Festival of the Book
Virginia Film Festival
Visitors Bureau
WVPT Public Television
$1,790,468
$2,221,237
$8 446
$3 500
$18 847
$15 450
$10 579
$10 559
$10 558
$10 558
$360 259
$7,612
$4,468,073
Paragraph Eight: COMMUNITY DEVELOPMENT $4,474,900
(June 4, 2003, Regular Day Meeting)
(Page 4)
2.
3.
4.
5.
6.
7.
8.
9.
10.
Albemarle Housing Impv Program (AHIP)
Charlottesville Transit Service
Dept of Planning & Community Devlpment
Housing Office
Monticello Area Comm Act Agency (MACAA)
Piedmont Housing Alliance (PHA)
Planning District Commission (TJPDC)
Soil and Water Conservation
VPI Extension Service
Zoning
$397,365
$234,751
$2,038,867
$507,551
$129,311
$93,185
$83,797
$66,103
$173,705
$750,265
$4,474,900
Paragraph Nine: CAPITAL OUTLAYS
Transfer to Gen Gvt Capital Impv Fund
Transfer to Sch Capital Impv Fund
Transfer to Stormwater Fund
$3,698,549
$600,000
$300,000
$4,598,549
Paragraph Ten: REVENUE SHARING AGREEMENT
1. Revenue Sharing Agreement
$7,726,021
Paragraph Eleven: OTHER USES OF FUNDS
2.
3.
4.
Transfer to Gen Gvt Debt Service
Transfer to Sch Div Debt Service
Transfer to School Fund - Recurring
Board Contingency Reserve
$2,008,667
$10,184,954
$68,878,473
$199,325
$81,271,419
SUMMARY
Total GENERAL FUND appropriations for the fiscal year
ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources
Revenue from Local Sources -Gen Fd Bal
Revenue from Local Sources - Transfers
Revenue from the Commonwealth
Revenue from the Federal Government
$118,622,570
$1,129,699
$2,177,658
$20,140,930
$3,893,102
$145,963,959
Total GENERAL FUND resources available forfiscalyear
ending June 30,2004:
$4,598,549
$7,726,021
$81,271,419
$145,963,959
$145,963,959
SECTION I1: REGULAR SCHOOL FUND
That the following sums of money be and the same hereby are appropriated for SCHOOL
purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004:
Paragraph One: REGULAR SCHOOL FUND
$104,334,749
2.
3.
4.
5.
6.
Administration, Attendance & Health
Facilities Construction/Modification
Facilities Operation/Maintenance
Instruction
Pupil Transportation Services
Other Uses of Funds
$6,964,178
$47,600
$10,080,824
$77,543,092
$7,096,534
$2,602,521
$104,334,749
SUMMARY
Total REGULAR SCHOOL FUND appropriations for
fiscal year ending June 30, 2004:
$104,334,749
To be provided as follows:
Revenue frpm Local Sources
(General Funds Transfer-Ongoing)
Revenue from Other Local Sources
Revenue from School Fund Balance,
Carry-Over, Transfers
Revenue from the Commonwealth
Revenue from the Federal Government
$68,878,473
$604,964
$1,084,000
$31,764,902
$2,002,410
(June 4, 2003, Regular Day Meeting)
(Page 5)
Total REGULAR SCHOOL FUND resources available
for fiscal year ending June 30, 2004:
$104,334,749
SECTION II1: OTHER SCHOOL FUNDS
$104,334,749
Total FOOD SERVICES appropriations for fiscal year
ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources
Revenue from the Commonwealth
Revenue from the Federal Government
Total FOOD SERVICES resources available for fiscal year
ending June 30, 2004:
Total PRE-SCHOOL SPECIAL EDUCATION FUND appropriations
for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from the Federal Government
Total PRE-SCHOOL SPECIAL EDUCATION FUND resources
available for fiscal year ending June 30, 2004:
Paragraph Three: MclNTIRE TRUST FUND
1. Payment to County Schools
SUMMARY
Total MclNTIRE TRUST FUND appropriations for
fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Investments Per Trust
Total MclNTIRE TRUST FUND resources available
for fiscal year ending June 30, 2004:
1. C.B.I.P. Severe $800,466
2. E.D. Program $594,415
$1,394,881
Paragraph Four: PREP PROGRAM
SUMMARY
Total PREP PROGRAM appropriations ~rfiscalyear
ending June 30,2004:
To be provided as follows:
Revenue from Tuition and Fees
Total PREP PROGRAM resources available for fiscal year
ending June 30, 2004:
Paragraph Five: FEDERAL PROGRAMS
Paragraph One: FOOD SERVICES
Maint/Operation of School Cafeterias $3,329,463
SUMMARY
$2,443,127
$55,044
$831,292
$3,329,463
Paragraph Two: PRE-SCHOOL SPECIAL EDUCATION FUND
Special Ed Pre-School Program $73,184
SUMMARY
$73,184
$10,000
$10,000
$1,394,881
$3,329,463
$3,329,463
$3,329,463
$73,184
$73,184
$73,184
$10,000
$10,000
$10,000
$1,394,881
$1,394,881
$1,394,881
$2,326,112
That the following sums of money be and the same hereby are appropriated for the purposes
herein specified to be apportioned as follows for the fiscal year ending June 30, 2004:
(June 4, 2003, Regular Day Meeting)
(Page 6)
1. Adult Education
2. Carl Perkins
3. Chapter I
4. ESOL Outreach
5. Drug Free Schools
6. Migrant Education
7. Title II
8. English Literacy/Civics
9. Economically Dislocated Workers
10. Title III
11. Title IV
12. Bright Stars
$108,795
$160,000
$1,165,000
$43 297
$51 665
$201 000
$337 558
$74 733
$19 534
$74 752
$53 416
$36,362
$2,326,112
SUMMARY
Total FEDERAL PROGRAMS appropriations for
fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources
Revenue from Local Sources (Tnsfr fm Sch Fd)
Revenue from the Federal Government
$21,084
$16,500
$2,288,528
$2,326,112
Total FEDERAL PROGRAMS resources available
for fiscal year ending June 30, 2004:
Paragraph Six: COMMUNITY EDUCATION FUND
1. Community Education
$1,484,232
SUMMARY
Total COMMUNITY EDUCATION FUND appropriations
for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources - Tuition
$1,484,232
$1,484,232
Total COMMUNITY EDUCATION FUND resources
available for fiscal ending June 30, 2004:
Paragraph Seven: SUMMER SCHOOL
1. Summer School
$415,793
SUMMARY
Total SUMMER SCHOOL appropriations for fiscal year
ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources (Tnsfr fm Sch Fd)
Revenue from Local Sources - Tuition
Miscellaneous Revenues
Revenue from the Commonwealth
$164,243
$150,600
$950
$100,000
$415,793
Total SUMMER SCHOOL resources available for
fiscal year ending June 30, 2004:
Paragraph Eight: SCHOOL BUS REPLACEMENT
1. School Bus Replacement
$1,125,000
SUMMARY
Total SCHOOL BUS REPLACEMENT appropriations
for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources (Sale of Vehicles)
Revenue from Local Sources (Repair Fees)
$10,000
$15,000
$2,326,112
$2,326,112
$1,484,232
$1,484,232
$1,484,232
$415,793
$415,793
$415,793
$1,125,000
$1,125,000
(June 4, 2003, Regular Day Meeting)
(Page 7)
Revenue from Local Sources (Tnsf fm Sch Fd)
Total SCHOOL BUS REPLACEMENT resources available
for fiscal year ending June 30, 2004:
Paragraph Nine:
1. AIMR Summer Rental
SUMMARY
Total AIMR SUMMER RENTAL FUND appropriations
for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources (rental)
Total AIMR SUMMER RENTAL FUND resources available
for fiscal ending June 30, 2004:
$1,100,000
$1,125,000
AIMR SUMMER RENTAL FUND
$460,000
$460,000
SUMMARY
Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND
Appropriations for fiscal year ending June 30, 2004: $360,000
To be provided as follows:
Revenue from Local Sources $360,000
Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND resources
available for fiscal year ending June 30, 2004:
Paragraph Eleven: GENERAL ADULT EDUCATION FUND
1. General Adult Education $10,102
SUMMARY
Total GENERAL ADULT EDUCATION FUND appropriations
for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from the Commonwealth $10,102
Total GENERAL ADULT EDUCATION FUND resources
available for fiscal year ending June 30, 2004:
Paragraph Twelve: DRIVERS SAFETY FUND
Paragraph Ten: INTERNAL SERVICE - VEHICLE MAINTENANCE FUND
Vehicle Maintenance $360,000
$188,664
$168,664
$20,000
$188,664
$93,608
1. Drivers Safety Fund
SUMMARY
Total DRIVERS SAFETY FUND appropriations for
fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Tuition
Revenue from the Commonwealth
Total DRIVERS SAFETY FUND resources available for
fiscal year ending June 30, 2004:
Paragraph Thirteen: OPEN DOORS FUND
1. Open Doors Fund
SUMMARY
Total OPEN DOORS FUND appropriations for fiscal
year ending June 30, 2004:
$1,125,000
$460,000
$460,000
$460,000
$360,000
$360,000
$10,102
$10,102
$10,102
$188,664
$188,664
$188,664
$93,608
$93,608
(June 4, 2003, Regular Day Meeting)
(Page 8)
To be provided as follows:
Revenue from Tuition
Revenue from Local Sources (Advertisements)
$87,008
$6,600
$93,608
Total OPEN DOORS FUND resources available for
fiscal year ending June 30, 2004:
$93,608
Paragraph Fourteen: STATE PROGRAMS
$186,426
1. Special Education SILVER Grant $26,270
2. Special Education Jail Program $99,43
3. Algebra Readiness $53,267
4. Learn & Serve Virginia $7,450
5. SOL Training RFP $0
$186,426
SUMMARY
Total STATE PROGRAMS appropriations for fiscal
year ending June 30, 2004:
$186,426
To be provided as follows:
Revenue from the Commonwealth
$186,426
Total STATE PROGRAMS resources available for
fiscal year ending June 30, 2004:
$186,426
GRAND TOTAL - OTHER SCHOOL FUNDS
$11,457,465
SECTION IV: OTHER SPECIAL REVENUE FUNDS
That the following sums of money be and the same hereby are appropriated for OTHER
PROGRAM purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004:
Paragraph One: COMPREHENSIVE SERVICES ACT FUND
$6,652,989
1. Comprehensive Services Act Pgm Expen
$6,652,989
SUMMARY
Total COMPREHENSIVE SERVICES ACT appropriations
for fiscal year ending June 30, 2004:
$6,652,989
To be provided as follows:
Revenue from Lcl Srcs (Tnsfr fm Gen Fd)
Revenue from Lcl Srcs (Tnsfr fm Sch Fd)
Revenue from the Commonwealth
$1,776,500
$1,000,000
$3,876,489
$6,652,989
Total COMPREHENSIVE SERVICES ACT resources
available for the fiscal year ending June 30, 2004:
$6,652,989
Paragraph Two: BRIGHT STARS FOUR-YEAR OLD PROGRAM FUND
$514,758
1. Bright Stars Program
$514,758
SUMMARY
Total BRIGHT STARS FOUR-YEAR OLD PROGRAM FUND
appropriations for the fiscal year ending June 30, 2004:
$514,758
To be provided as follows:
Revenue fm Local Sources (Tnsfr fm Gen Fd)
Revenue fm Local Sources (Tnsfr fm Sch Fd)
MJ Child Health Grant
Revenue from the Commonwealth
Fund Balance
$315,995
$23,000
$5,000
$158,155
$12,608
$514,758
Total BRIGHT STARS FOUR-YEAR OLD PROGRAM FUND resources
available for the fiscal year ending June 30, 2004:
Paragraph Three: FAMILY SUPPORT FUND
$514,758
$1,181,151
(June 4, 2003, Regular Day Meeting)
(Page 9)
Family Support Program
SUMMARY
$1,181,151
Total FAMILY SUPPORT FUND appropriations for the
fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from the Federal Government
$1,181,151
$1,181,151
Total FAMILY SUPPORT FUND resources available
for fiscal year ending June 30, 2004:
Paragraph Four: TOWE MEMORIAL PARK FUND
1. Darden Towe Memorial Park
SUMMARY
Total TOWE MEMORIAL PARK FUND appropriations for
the fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources (General Fund)
City of Charlottesville
Other Local Sources
$123,762
$77,763
$18,075
$219,600
Total TOWE MEMORIAL PARK FUND resources available
for fiscal year ending June 30, 2004:
Paragraph Five: E-911 SERVICE CHARGE FUND
E-911 Operations and Debt Service
(Transfer to General Fund)
E-911 Fire Dispatch
(Transfer to General Fund)
$1,036,620
$223,380
$1,260,000
SUMMARY
TOTAL E-911 SERVICE CHARGE FUND appropriations
for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue From Local Sources
$1,260,000
$1,260,000
Total E-911 SERVICE CHARGE FUND resources available
for fiscal year ending June 30, 2004:
Paragraph Six: VISITOR CENTER FUND
1. Debt Service
$68,000
SUMMARY
TOTAL VISITOR CENTER FUND appropriations for
fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources
$68,000
Total VISITOR CENTER FUND resources available
for fiscal year ending June 30, 2004:
Paragraph Seven: COURTHOUSE MAINTENANCE FUND
1. Tnsfr to Gen Gvt Capital Impv Fund
$31,000
$1,181,151
$1,181,151
$219,600
$219,600
$219,600
$219,600
$1,260,000
$1,260,000
$1,260,000
$68,000
$68,000
$68,000
$31,000
SUMMARY
TOTAL COURTHOUSE MAINTENANCE FUND appropriations
for fiscal year ending June 30, 2004:
$31,000
(June 4, 2003, Regular Day Meeting)
(Page 10)
To be provided as follows:
Revenue from Local Sources
$31,000
Total COURTHOUSE MAINTENANCE FUND resources
available for fiscal year ending June 30, 2004:
$31,000
Paragraph Eight: TOURISM FUND
$912,498
Tourism Enhancement (Tnsfr to Gen Fd)
Tourism Projects (Tnsfr to Gen Government
Capital Improvements Fund)
$470,498
$442,000
$912,498
SUMMARY
TOTAL TOURISM FUND appropriations for
fiscal year ending June 30, 2004:
$912,498
To be provided as follows:
Revenue from Local Sources
Revenue from Local Sources - Fund Balance
Total TOURISM FUND resources available
for fiscal year ending June 30, 2004:
$800,000
$112,498
$912,498
$912,498
Paragraph Nine: UNITED WAY DAY CARE FUND
$573,499
1. Administrative Fees
2. Scholarships
$52,136
$521,363
$573,499
SUMMARY
TOTAL UNITED WAY DAY CARE FUND appropriations for
fiscal year ending June 30, 2004:
$573,499
To be provided as follows:
Revenue from Local Sources (Tr fm Gen Fd)
City of Charlottesville
United Way Matching Funds
Revenue from Fed Gvt (HHS Pass Thru Grant)
$87,015
$113,966
$78,000
$294,518
$573,499
Total UNITED WAY DAY CARE FUND resources available
for fiscal year ending June 30, 2004:
$573,499
Paragraph Ten: CRIMINAL JUSTICE PROGRAMS FUND
$564,442
1. Criminal Justice Grant Programs
$564,442
SUMMARY
TOTAL CRIMINAL JUSTICE PROGRAMS FUND appropriations for
fiscal year ending June 30, 2004:
$564,442
To be provided as follows:
Revenue from the Commonwealth (Grant)
$564,442
Total CRIMINAL JUSTICE PROGRAMS FUND resources available
for fiscal year ending June 30, 2004:
$564,442
Paragraph Eleven: VICTIM-WITNESS GRANT FUND
$80,170
1. Victim-Witness Program
$80,170
SUMMARY
TOTAL VICTIM-WITNESS GRANT FUND appropriations for
fiscal year ending June 30, 2004:
$80,170
To be provided as follows:
Revenue from the Commonwealth (Grant)
Total VICTIM-WITNESS GRANT FUND resources available
for fiscal year ending June 30, 2004:
$80,170
$80,170
Paragraph Twelve: METRO PLANNING GRANT FUND $19,300
(June 4, 2003, Regular Day Meeting)
(Page 11)
Metropolitan Planning Org Funding
SUMMARY
$19,300
TOTAL METRO PLANNING GRANT FUND appropriations for
fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from the Federal Government (Grant)
Revenue from the Commonwealth (Grant)
Local Funds - Transfer from the General Fund
$15,200
$1,900
$2,200
$19,300
Total METRO PLANNING GRANT FUND resources available
for fiscal year ending June 30, 2004:
Paragraph Thirteen: HOUSING ASSISTANCE FUND
Family Self-Sufficiency Program
(Transfer to General Fund)
Section 8 Administrative Services
(Transfer to General Fund)
Section 8 Housing Assistance Payments
$46,920
$265,200
$2,150,180
$2,462,300
SUMMARY
TOTAL HOUSING ASSISTANCE FUND appropriations for
fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from the Federal Government
$2,462,300
Total HOUSING ASSISTANCE FUND resources available
for fiscal year ending June 30, 2004:
GRAND TOTAL - SPECIAL REVENUE FUNDS
$19,300
$19,300
$2,462,300
$2,462,300
$2,462,300
$14,539,707
SECTION V - GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND
That the following sums of money be and the same hereby are appropriated from the GENERAL
GOVERNMENT CAPITAL IMPROVEMENTS FUND to be apportioned as follows for the purposes herein
specified for the fiscal year ending June 30, 2004:
Paragraph One: COURTS
$5,890,000
1. Juvenile Court Expansion/Renovation $5,775,000
2. Court Square Maintenance/Repl Projects $100,000
3. J&D Court Maintenance/Repl Projects $15,000
$5,890,000
Paragraph Two: PUBLIC SAFETY
$2,143,000
Fire/Rescue Building & Equipment Fund
VFD Fire & EMS Apparatus Replacement
SPCA New Animal Shelter Construction-
County Contribution
Police Video Cameras for Patrol
$1,087,000
$918,000
$50,000
$88,000
$2,143,000
Paragraph Three: PUBLIC WORKS
$990,000
County Facilities-Maintenance/Replmnt
Ivy Landfill Remediation
$550,000
$440,000
$990,000
Paragraph Four: COMMUNITY/NEIGHBORHOOD DEVELOPMENT
$1,403,000
2.
3.
4.
5.
Neighborhood Implementation Plan Pgm
Revenue Sharing Road Program
Sidewalk Construction Program
Transportation Improvement Program
Streetlamp Program
$424,000
$450,000
$387,000
$100,000
$42,000
$1,403,000
(June 4, 2003, Regular Day Meeting)
(Page 12)
Paragraph Five: HUMAN DEVELOPMENT
PVCC - Site Work for Science Building
Region Ten Facilities
$40,000
$5o,ooo
$90,000
Paragraph Six: PARKS, RECREATION & CULTURE
2.
3.
4.
5.
6.
7.
8.
9.
Cashier Booth Improvements
County Athletic Field Development
Simpson Park Improvements
SOCA Partnership New Fields Development
Paramount Theater
Greenway Program
River and Lake Access Improvements
Parks - Maintenance/Replacement
Towe Park Cross Country Trail
$46 000
$290 000
$50 ooo
$300 000
$33 000
$25 ooo
$34 000
$73 000
$23,000
$874,000
Paragraph Seven: LIBRARIES
1. Library - Maintenance/Replacement
$20,000
Paragraph Eight: TECHNOLOGY AND GIS
County Technology Upgrade - GIS System
County Computer Upgrade -
Maintenance/Replacement
$104,000
$300,000
$404,000
Paragraph Nine: ACQUISITION OF CONSERVATION EASEMENTS
1. Acquisition/Conservation Easements Pgm
$800,000
Paragraph Ten: BOARD RESERVES
1. Replenish Board Reserves
$212,000
SUMMARY
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND
appropriations for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue fm Local Sources (Tourism Fd Tnsfr)
Revenues from Local Sources (Gen Fd Tnsfr)
CIP Fd Bal/Res Reappropriation
Fire Fund Repayment VFD Equipment
Courthouse Maintenance Funds
Revenue from the City for Cross Country Trail
Interest Income
$442,000
$3,698,549
$8,302,451
$103,000
$31,000
$9,ooo
$240,000
$12,826,000
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND
resources available for fiscal year ending June 30, 2004:
$90,000
$874,000
$20,000
$404,000
$800,000
$212,000
$12,826,000
$12,826,000
SECTION Vh SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND
That the following sums of money be and the same hereby are appropriated from the SCHOOL DIVISION
CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be apportioned as follows for the
fiscal year ending June 30, 2004:
Paragraph One: EDUCATION (SCHOOL DIVISION)
$9,779,000
1. Henley Addition/Renovation $600,000
2. Murray High School Renovation $20,000
3. ADA Structural Changes $50,000
4. Hollymead Gym/Restrooms $100,000
5. Monticello High School Classroom Addition $4,512,000
6. Scottsville Elementary Library Addition $75,000
7. WAHS Weight/Wellness Room Addition $293,000
8. Walton Addition $422,000
9. Administrative Technology $70,000
10. Wide Area Network Upgrade $1,120,000
11. Instructional Technology $375,000
(June 4, 2003, Regular Day Meeting)
(Page 13)
12.
13.
State Technology Grant
Maintenance/Replacement- Financed
SUMMARY
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND
appropriations for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources (Gen Fd Tnsfr)
School CIP Fund Balance
Interest Earned
Proffers
State Construction Funds
State Technology Grant
VPSA Bonds
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND
resources available for fiscal year ending June 30, 2004:
$700,000
$1,442,000
$9,779,000
$600,000
$438,000
$100,000
$540,000
$197,000
$700,000
$7,204,000
$9,779,000
$9,779,000
$9,779,000
SECTION VII: STORMWATER CAPITAL IMPROVEMENTS FUND
That the following sums of money be and the same hereby are appropriated from the STORMWATER
CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be
apportioned as follows for the fiscal year ending June 30, 2004:
Paragraph One: STORMWATER PROJECTS
Stormwater Control Program $300,000
SUMMARY
Total STORMWATER CAPITAL IMPROVEMENTS FUND
appropriations for fiscal year ending June 30, 2004:
To be provided as follows:
Revenue from Local Sources
(Transfer from General Fund)
Total STORMWATER CAPITAL IMPROVEMENTS FUND
resources available for fiscal year ending June 30, 2003:
$300,000
$300,000
$300,000
$300,000
SECTION VIII: DEBT SERVICE
That the following sums of money be and the same hereby are appropriated for the function of DEBT
SERVICE to be apportioned as follows from the GENERAL GOVERNMENT DEBT SERVICE FUND and
the SCHOOL DIVISION DEBT SERVICE FUND for the fiscal year ending June 30, 2004:
Paragraph One: SCHOOL DIVISION DEBT SERVICE FUND
$10,444,967
1. Debt Service Payments - School Div $10,184,954
2. Debt Service Payments - PREP $260,013
$10,444,967
SUMMARY
Total SCHOOL DIVISION DEBT SERVICE appropriations
for fiscal year ending June 30, 2004:
$10,444,967
To be provided as follows:
Revenue from Local Sources
(Transfer from General Fund)
Revenue from Local Sources (PREP Fees)
$10,184,954
$260,013
$10,444,967
Total SCHOOL DIVISION DEBT SERVICE resources available
for fiscal year ending June 30, 2004:
Paragraph Two: GENERAL GOVERNMENT DEBT SERVICE FUND
$10,444,967
$2,050,668
1. Emergency Services Radio System
Lease/Debt Service Payment $740,000
2. Lease/Purchase Software $42,000
(June 4, 2003, Regular Day Meeting)
(Page 14)
3. Debt Service Payments -Gen Gvt
$1,268,668
$2,050,668
SUMMARY
Total GENERAL GOVERNMENT DEBT SERVICE appropriations
for fiscal year ending June 30, 2004:
$2,050,668
To be provided as follows:
Revenue from Local Sources
(Transfer from General Fund)
$2,050,668
Total GENERAL GOVERNMENT DEBT SERVICE resources
available for fiscal year ending June 30, 2004:
$2,050,668
SUMMARY
Total COUNTY DEBT SERVICE appropriations for fiscal
year ending June 30, 2004:
$12,495,635
To be provided as follow:
Revenue from Local Sources
(Transfers from General Fund)
Fees and Surcharges
$12,235,622
$260,013
$12,495,635
Total COUNTY DEBT SERVICE resources available for
fiscal year ending June 30, 2004:
$12,495,635
TOTAL APPROPRIATIONS MENTIONED IN
SECTIONS I - VIII OF THIS RESOLUTION
FOR THE FISCAL YEAR ENDING JUNE 30, 2004
RECAPITULATION:
Appropriations:
Section I
Section II
Section III
Section IV
Section V
Section VI
Section VII
General Fund
School Fund
Other School Funds
Other Special Revenue Funds
General Government Cap Imp Fund
School Division Capital Imp Fund
Stormwater Capital Imp Fund
Section Viii Debt Service
$145,963,959
$104,334,749
$11,457,465
$14,539,707
$12,826,000
$9,779,000
$300,000
$12,495,635
$311,696,515
$311,696,515
Less Inter-Fund Transfers
($93,237,477)
General Fund to School Fund
General Fund to Special Revenue Funds
General Fund to Capital Improvements Funds
General Fund to Debt Service Funds
Special Revenue Funds to General Fund
Special Revenue Funds to Capital Imp Funds
School Fund to Self-Sustaining Funds
School Fund to Special Revenue Funds
Self-Sustaining Funds to School Fund
($68,878,473)
($2,305,472)
($4,598,549)
($12,235,622)
($2,042,618)
($473,000)
($1,280,743)
($1,023,000)
($4OO,OOO)
($93,237,477)
GRAND TOTAL APPROPRIATIONS
$218,459,038
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to transfer monies
from one fund to another, from time to time as monies become available, sums equal to, but not in excess
of, the appropriations made to these funds for the period covered by this appropriation resolution.
SECTION IX
All of the monies appropriated as shown by the contained items in Sections I through VIII are
appropriated upon the provisos, terms, conditions, and provisions herein before set forth in connection with
said terms and those set forth in this section. The Director of Finance (Melvin A. Breeden) and Clerk
to the Board of Supervisors (Ella W. Carey) are hereby designated as authorized signators for all bank
accounts.
Paragraph One
(June 4, 2003, Regular Day Meeting)
(Page 15)
Subject to the qualifications in this resolution contained, all appropriations are declared to be
maximum, conditional and proportionate appropriations-the purpose being to make the appropriations
payable in full in the amount named herein if necessary and then only in the event the aggregate revenues
collected and available during the fiscal year for which the appropriations are made are sufficient to pay all
of the appropriations in full.
Otherwise, the said appropriations shall be deemed to be payable in such proportion as
the total sum of all realized revenue of the respective funds is to the total amount of
revenue estimated to be available in the said fiscal year by the Board of Supervisors.
Paragraph Two
All revenue received by any agency under the control of the Board of Supervisors included in its
estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not
be expended by the said agency under the control of the Board of Supervisors without the consent of the
Board of Supervisors being first obtained, nor may any of these agencies or boards make expenditures
which will exceed a specific item of an appropriation.
Paragraph Three
No obligations for goods, materials, supplies, equipment or contractual services for any purpose
may be incurred by any department, bureau, agency, or individual under the direct control of the Board of
Supervisors except by requisition to the purchasing agent; provided, however, no requisition for items
exempted by the Albemarle County Purchasing Manual shall be required; and provided further that no
requisition for contractual services involving the issuance of a contract on a competitive bid basis shall be
required, but such contract shall be approved by the head of the contracting department, bureau, agency,
or individual, the County Attorney and the Purchasing Agent or Director of Finance. The Purchasing Agent
shall be responsible for securing such competitive bids on the basis of specification furnished by the
contracting department, bureau, agency or individual.
In the event of the failure for any reason of approval herein required for such contracts, said
contract shall be awarded through appropriate action of the Board of Supervisors.
Any obligations incurred contrary to the purchasing procedures prescribed in the
Albemarle County Purchasinq Manual shall not be considered obliqations of the County,
and the Director of Finance shall not issue any warrants in payment of such obligations.
Paragraph Four
Allowances out of any of the appropriations made in this resolution by any or all County
departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officers and
employees for expense on account of the use of such officers and employees of their personal automobiles
in the discharge of their official duties shall be paid at the same rate as that established by the State of
Virginia for its employees and shall be subject to change from time to time to maintain like rates.
Paragraph Five
All travel expense accounts shall be submitted on forms and according to regulations prescribed or
approved by the Director of Finance.
Paragraph Six
All resolutions and parts of resolution inconsistent with the provisions of this resolution shall be and
the same are hereby repealed.
Paragraph Seven
This resolution shall become effective on July first, two thousand and three.
RESOLUTION OF OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF A BORROWING
WHEREAS, the Board of Supervisors of Albemarle County, Virginia (the
"County"), intends to acquire, construct and equip the items and projects set forth in
Exhibit A attached hereto (collectively, the "Project"); and
WHEREAS, plans for the Project have advanced and the Borrower expects to
advance its own funds to pay expenditures related to the Project (the "Expenditures")
prior to incurring indebtedness and to receive reimbursement for such Expenditures from
proceeds of tax-exempt bonds or taxable debt, or both;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE
COUNTY:
(June 4, 2003, Regular Day Meeting)
(Page 16)
1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the
"Bonds") or to incur other debt, to pay the costs of the project in an amount not currently
expected to exceed $7,204,000.
2. The Borrower intends that the proceeds of the Bonds be used to reimburse
the Borrower for Expenditures with respect to the Project made on or after the date that is
no more than 60 days prior to the date of this Resolution. The Borrower reasonably
expects on the date hereof that it will reimburse the Expenditures with the proceeds of the
Bonds or other debt.
3. Each Expenditure was or will be, unless otherwise approved by bond
counsel, either (a) of a type properly chargeable to a capital account under general
Federal income tax principles (determined in each case as of the date of the
Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item
that is not customarily payable from current revenues, or (d) a grant to a party that is not
related to or an agent of the Borrower so long as such grant does not impose any
obligation or condition (directly or indirectly) to repay any amount to or for the benefit of
the Borrower.
4. The Borrower intends to make a reimbursement allocation, which is a written
allocation by the Borrower that evidences the Borrower's use of proceeds of the Bonds to
reimburse an Expenditure, no later than 18 months after the later of the date on which
the Expenditure is paid or the Project is placed in service or abandoned, but in no event
more than three years after the date on which the Expenditure is paid. The Borrower
recognizes that exceptions are available for certain "preliminary expenditures," costs of
issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year
of issuance and not the year of expenditure) and expenditures for construction of at least
five years.
5. The Borrower intends that the adoption of this resolution confirms the "official
intent" within the meaning of Treasury Regulations Section 1.150-2 promulgated under
the Internal Revenue Code of 1986, as amended.
6. This resolution shall take effect immediately upon its passage.
Exhibit A
PUBLIC SCHOOL CAPITAL IMPROVEMENT PROGRAM
BONDED SCHOOL PROJECTS
FY 2003-2004
Description Amount
1. Henley Addition/Renovation $ 600,000
2. Murray HS Renovations 20,000
3. ADA Structural Changes 50,000
4. Hollymead Gym/Restrooms 100,000
5. Monticello High School Classroom Addition 4,512,000
6. Scottsville Elementary Library Addition 75,000
7. WAHS Weight/Wellness Room Addition 293,000
8. Walton Addition 422,000
9. Maintenance/Replacement - financed 1,132,000
$7,204,000
Item 6.3. Revision to Board Policy P-84, Annual Leave. (This item was removed from agenda)
Item 6.4. Strategic Plan - FY 2003-05 Plan of Action.
It was noted in the executive summary that in spring 2002, the Board initiated the County's current
strategic planning process. It developed the County's Vision, Mission, and initial Goal Statements. Since
that time, staff has developed the framework and timetable, incorporated changes suggested by the Board
at its October and January strategic planning work sessions, targeted ten priority objectives based on their
level of importance and timing considerations, and developed specific strategies. Staff then developed
detailed action plans and is now focused on achieving these objectives. The Board received a quarterly
progress report in April.
In accordance with the Strategic Plan timetable, the FY 2003 - 2005 Strategic Plan of Action was
forwarded to the Board. The document is brief by design and is organized into three sections. Section 1
includes a profile of Albemarle County. Section 2 includes summarized information from the County's
Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis and the 2002 Citizen Survey. Section
3 includes the County's Vision and Mission Statements, and the strategic plan framework, which identifies
the County's four strategic directions, priority goals, ten objectives and corresponding time lines. The Board
will receive a quarterly progress report at its meeting on August 6, 2003. This plan is forwarded for the
(June 4, 2003, Regular Day Meeting)
(Page 17)
Board's review.
(Discussion: Ms. Thomas said she was surprised to see this item on the Consent Agenda. Mr.
Tucker said there will be a final plan presented later this summer, and it will also be discussed at the
Board's Retreat. Mr. Martin said he was also surprised, but had no problem with what was presented. Mr.
Rooker said he had a few comments, so will give the copy he has marked to the Clerk to pass along to
staff.)
Item 6.5. 2003 First Quarter Building Report as prepared by the Department of Planning and
Community Development, was received as information.
(Discussion: Ms. Thomas said the trend to have more development take place in the
Development Area than the Rural Area continues to be seen in this report. Years ago, it was the goal to
have 80 percent of development take place in development areas, but that was when there was a more
diverse development area which included villages. The County was at 78 percent last quarter, so she
thinks it should be noted that something is working right.)
Item 6.6. Copy of Planning Commission minutes for May 6 and May 13, 2003, was received as
information.
Item 6.7. Comparative Report of Local Government Revenues and Expenditures for the Fiscal
Year Ended June 30, 2002, as prepared by the Commonwealth of Virginia, Auditor of Public Accounts, was
received for information.
Item 6.8. VDOT Monthly Report, June 2003, was received for information.
Agenda Item No. 7. Transportation Matters.
Mr. Jim Bryan, Resident Engineer, thanked the Board members for recognizing Mr. Eugene Rush.
He said VDOT misses him already. He retired in April, and then there was a terrible storm in May. His
people performed so well in removing all the debris and the trees that had fallen that it seemed to have
been rehearsed
Mr. Tucker asked when VDOT would be mowing the intersections since the grass is getting quite
high. Mr. Bryan said the primary roads are mowed by contractors. They will try to get to the bad areas as
soon as possible.
Mr. Martin thanked VDOT for the response to his question regarding the intersection at Route 250
and Route 20. He asked that he be kept updated on the project.
Ms. Thomas said she has been talking with Mr. Bryan about the Ivy interchange area that is a total
eyesore. VDOT has some suggestions on how to deal with that problem.
Ms. Thomas said the residents of West Leigh were pleased with VDOT's work as of five o'clock
Monday when that road reopened. Mr. Bryan said VDOT should be completely finished within a week if
there is good weather.
Ms. Thomas said she has another item which may not be a VDOT item. She said Jarmans Gap
Road has a high priority on the secondary road list. Half Mile Branch is not on the list because there is a
plan to have a different road through Crozet. Evidently there are still plans on the books for a major
improvement at the intersection of Jarmans Gap Road and Half Mile Branch which might defeat the
purpose of not having a lot of traffic on Half Mile Branch. It has come to the State Highway Department's
attention because there is a conservation piece of property near there. She said this is something the
County needs to look at to see if its plans are appropriate for the size of the intersection improvement. Mr.
Tucker said he looked at the road when VDOT had the open house at Mountainside. He has talked to staff
about the road which lies outside of the growth area. Improving the road could put pressure on the County
to extend the growth area.
Mr. Bowerman mentioned that the Townwood Homeowners' Association is interested in having
Townwood Drive be a private road. The road has been an issue for a long time. He would like to explore in
the future whether there is any public purpose to be served by making that a public road, rather then a
private road dedicated to public use.
(June 4, 2003, Regular Day Meeting)
(Page 18)
Mr. Dorrier mentioned that the Board had received Mr. Bryan's letter concerning the Hollymead
Town Center petition.
Agenda Item No. 8. Development Departments, Discussion of Reorganization.
Mr. Tom Foley, Assistant County Executive, said that about three years ago, the department heads
of the development departments talked about ways to improve processes and operations. Improvement
was needed for three reasons, organizational principles and values for customer service improvements,
continuous improvement in operations, and due to comments from the community and staff. Back in 1985,
the Board appointed a committee to look at some of the development processes. Changes were made
over the years, but they never moved the County far enough along toward some of the recommendations
made. One thing lacking was clear direction as to what these departments should be in the future. The
work of the Leadership Team three years ago led to development of a vision for the three departments.
The four principles contained in that vision were: the departments would function as a coordinated unit; the
review process would be clear and consistent; technology would be used to simplify the process; and, staff
would provide customer-focused service.
Mr. Foley said about two years ago, that vision was adopted by staff as a way to guide future
improvements and as a way to make improvements to the development departments. Then, 18 months
ago, staff presented a report to the Board containing two major concepts. One was to have central review
by a team supervised by only one person. Second was to have only one receptionist for all of the
departments, with central filing for all operations. He said Mr. Mark Graham will give the remainder of the
presentation.
Mr. Mark Graham, County Engineer, said central operations would provide reception, filing, and
application intake for all three departments. Centralized review would provide a "one-stop" County review
of site plans and subdivision plats at one central location through teams of reviewers. These plans were
created by internal teams. Those recommendations were evaluated against the County's objectives and it
became apparent that although the teams had done a good job, the level of improvement would fall short
of the goal. Additionally, concerns were raised that some problems were being solved, while new problems
were being created. For example, creating a central review group resolved the consistency and
communication problems for the reviewers, but created a problem by separating the engineering reviewers
from the inspectors responsible for assuring that the plan is properly implemented.
Mr. Graham said in looking at these changes, they focused on six elements. First are the Board's
priorities, with the Neighborhood Model, Mountaintop protection and others following. It was recognized that
common leadership was needed. A better emphasis on customer service was needed. Operational
efficiency needed to be improved and there needed to be a focus on future challenges.
Mr. Graham said all development-related activities are consolidated into one department called
"Community Development." Within that department, divisions are organized around the different functions.
"Planning" will serve to manage the land use processes associated with policy development and legislative
reviews. The "Water Resources" section from Engineering will become part of Planning and be retitled
"Environmental Planning". "Building and Inspections" will comprise the groups responsible for assuring that
what is built is consistent with the approved plans. "Administration" includes both new Central Operations
and the administrative functions previously managed by each department. The role of the County Engineer
is established as an independent function. Finally, a new "General Services Division" is established which
will focus on capital improvements, care of County facilities and management of the County's vehicle fleet
and Copy Center. (Note: Copies of organizational charts, exact duties of each division, and the names of
persons in charge of each division are on file in the Clerk's Office with the permanent records of the Board
of Supervisors.)
Mr. Graham said given the transition goals, staff proposes to use the period between now and July,
2004 to transition to this new department. Staff is more concerned with making sure the transition plan
addresses the goals than to complete the change by a specific date. Between now and July, 2003,
departmental goals and objectives will be drafted to guide staff through the transition and to define what
each group must include in its transition plan. From July to October, the groups will develop transition plans
and integrate those transition plans to assure the goals are addressed. After this is done, there will be the
information necessary to prepare the FY '05 budget for the new department. From November until July,
2004 the changes to the new department will be implemented per the transition plan. Staff does recognize
that it may not be possible to have everything in place by July, 2004. For example, there are space
changes that have to be coordinated by the County's Long Range Space Committee.
Mr. Graham said he has been asked why this transition period will be so long. For one thing, there
will have to be some moving of staff in order to accomplish these goals, and there is not the room in the
building at this time. Also, none of the associated costs have been recognized in the current budget and
there are one-time costs involved. He said that understanding what is being proposed and the reasons for
the changes, as well as advance notice of impending changes, is important. This proposal has been
addressed with staff and it will be shared with the members of the Board's appointed boards and
commissions and the general community, during the next month. Additionally, staff plans on providing both
the community and staff a means of keeping informed on the current status of the transition and to take
constructive comments. Updates on the County's web page, use of the news media and public forums are
(June 4, 2003, Regular Day Meeting)
(Page 19)
being planned. He then offered to answer questions.
Mr. Dorrier asked if applications will receive faster action (reduction of red tape) after this transition
takes place. Mr. Graham said "yes." The departments will no longer be passing plans through three
separate departments. They will focus on getting a clear and focused review so that the applicants will
understand what is going to happen with that application. It will also eliminate miscommunications.
Mr. Martin said he thinks the biggest change will be for the people who are making a one-time
application for some type of small change.
Ms. Thomas said during the last month she had received comments from two different people who
said the County needs a planner who is on the citizens' side. They feel that the ordinary citizen is being left
out of the process now. She does not agree with this idea, but was shocked to hear these comments which
are words the County heard ten years ago. She hopes the "community development" aspect of this change
is emphasized a lot.
Mr. Graham said staff needs to be sure there is a well-communicated process so everybody
understands the process.
Mr. Dorrier said the organizational chart is a little complicated. He asked if there is a way to simplify
the procedure so every citizen can understand it clearly. Mr. Graham said that is part of the transition
objectives. There will be a process map for each type of application submitted. Mr. Tucker said these
charts were actually made for the Board, but when they are simplified for the public they will not contain as
much detail unless the Board so requests.
Mr. Dorrier asked the next step in this procedure. Mr. Graham said staffwill get the word out to the
community at large and then go to the Planning Commission and other boards and commissions so they
will know what will take place. In October, staffwill present the transition plan to the Board and the
community.
Mr. Tucker said staff recommends that the Board concur with the reorganization as presented
today and also designate the new Director of the Community Development Department as the County
Engineer (Mr. Mark Graham) for the purpose of membership on the Rivanna Solid Waste Authority.
At this point, Ms. Thomas offered motion to designate Mr. Mark Graham as the new Director of the
Community Development Department and as the County Engineer for the purpose of membership on the
Rivanna Solid Waste Authority. The motion was seconded by Mr. Bowerman.
Mr. Davis said he would like to clarify that the motion makes Mr. Mark Graham the new Director of
the Department of Community Development, Ms. Amelia McCulley the Director of Zoning and Current
Development, Mr. Jay Schlothauer the Director of Building and Inspections, Mr. V. Wayne Cilimberg the
Director of Planning, and Mr. Jack Kelsey the County Engineer. Mr. Mark Graham will also retain the title of
County Engineer for the purpose of membership on the Rivanna Solid Waste Authority.
Roll was called, and the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
Back to Agenda Item No. 5. Mr. Dorrier presented to Ms. Jacqueline Rice a certificate of
appreciation for her service as a member of the Board of Trustees of the Jefferson-Madison Regional
Library Board. She was a member from 1995 to 2003. She promoted public library services in Albemarle
County and throughout the region. During her tenure, public use of libraries grew by one-third, the libraries
installed new computers making access to the library's data-base possible from home, work or school
twenty-four hours a day. She leaves the Library in great shape. Its policies and procedure are up-to-date,
its technology is state-of-the-art, and the Library has clear roles for the future.
Ms. Rice said her service had been a true pleasure and she appreciates the recognition. The
Library has a very supportive community, and supportive County leaders. She knows that this has been a
troublesome year for the budget, and they appreciate the Board's support.
Mr. Dorrier asked if the Bookmobile will still operate. Ms. Rice said "yes" and their employees will
get the same benefits that other County employees will get. She thanked the Board for that support.
Agenda Item No. 9. Bright Stars Program, Presentation.
Mr. John Freeman, Assistant Director for Children and Family Services and Benefits, spoke first.
He was present to provide information about this Program. It targets four-year old children in Albemarle
County who need a preschool experience. The Program is supported by the County Executive's Office, the
Department of Social Services, and the County Schools. That includes the Family Support Program. This
collaborative effort began in 1995 with five programs currently in operation at County schools. There are as
many as 16 children at each of these sites attending the program five days a week during the entire school
year.
(June 4, 2003, Regular Day Meeting)
(Page 20)
Ms. Charity Haines, Program Coordinator of the Bright Stars Program, was present to make a
PowerPoint presentation using the overhead projector. A copy of the slides is on file in the Clerk's Office
with the permanent records of the Board of Supervisors. She said that since the beginning of the program
there has been a great increase in the number of applications. They have had to increase the number of
services to non-English speaking families, so an interpreter has joined the program. Applications and
handbooks had to be translated into Spanish for the Hispanic community.
Ms. Haines said the Program emphasizes preschool competencies which include language and
literacy, math concepts, science and social studies, social and emotional regulation, early identification and
intervention, fine and gross motor skills, and kindergarten SOLs. They emphasize school awareness for
both the child and the family. Because regular attendance is important, they have parents sign contracts
about getting their children to school on time each day, but it remains a problem for a few children in each
class. Some children miss up to 30 classes each year, while the majority misses only three or four due to
illness. A lot of time is spent on transitioning from home to school, from preschool to kindergarten, etc.
Ms. Haines said emphasis is placed on family engagement. They work with parents to create more
stable and safer housing. Several parents have gotten a GED each year, or have gone to training classes
at PVCC so they can upgrade their job skills and get a higher paying job. They help these people access
community resources. There is a strong home literacy component. The children get language rich
environments in the classroom each day, so they try to move that into the home by providing literacy
activities in the home through the family coordinators.
Ms. Haines said that in the way of comprehensive services, they have had good success with some
of the area dentists. They got a $5000 grant from Martha Jefferson Hospital which helped to pay for dental
services. They also used the dental trailer and the dental services of the TJ Health Department for
screenings at the beginning of the school year. Some dentists provided pro bono services this year.
Through family coordinators ties to the Albemarle Social Services Department, they were able to provide
access to benefits programs, to the Career Center, to child care and other social services benefits.
Ms. Haines said the children are assessed when they begin the Program. One tool used is the
PreK Phonological Awareness Literacy Screening. It assesses pre-reading skills, rhyme, beginning sounds,
letters of the alphabet, name writing, etc. For the 2002-03 year, 100 percent of the children in three of the
classes were at or above the developmental range, and 93 percent of the children in the other two classes
were at or above the developmental range.
Ms. Haines said the children also take the Kindergarten PALS. Of the children in the Bright Stars
Program last year who are now in kindergarten, 82 percent met or exceeded the benchmark score. Of the
Bright Stars children who are now in first grade, 81 percent met or exceeded the benchmark score. For the
past three years, the Bright Stars children have gained an average of one developmental level in the areas
of initiative, social relationships, creative representation and music and movement.
Ms. Haines said the Program is old enough that some of the children are now in the third or fifth
grades, so are taking the SOLs. Fifty percent of the third graders had good results in English, writing, math,
social studies and science. The fifth graders had good results in reading, writing and computer skills.
Ms. Haines said one of the emphases is on early identification and intervention. When these
children come into the program at four-years of age, they are usually behind their peers in many ways.
Typically, one or two children are identified each year as having special education needs. One to four
children are identified each year for speech services. Three to five children receive ESOL services. There
are two Spanish speaking staff members, and they have made remarkable inroads with those families
where English is not their primary language. Two to seven children are referred to Title I in kindergarten. If
a child has not reached the benchmark, PALS provides some tutoring so three to five children in each class
are referred for tutoring. One child was referred to the gifted program. She said the Family Support
Program is presently serving 33 former Bright Stars families. About 25 percent of each Bright Stars class is
referred into the Family Support Program.
Ms. Haines said parent conferences have been used as a way to determine how well families are
engaged. The family coordinators and teachers organize between 10 and 21 events for parents during the
school year. Usually every parent attends one event. But, most parents attend five or more events. The
family coordinators follow up after the end of the year to encourage families to attend parent conferences.
Ms. Haines said this presentation was prepared with the assistance of many people, and four of the
family coordinators are present today.
Mr. Martin said he thinks it is great that the Program tracks the kids and looks at outcomes.
Ms. Thomas said she is glad the program is connected to the schools, but would like some
reassurance that when the follow-up studies are done, they communicate with the schools if the child's
progress does not measure up to what was seen in this program. Ms. Haines said the family coordinators
are the ones who bridge that gap between the home and the school. They advocate for the children.
Mr. Dorrier thanked Ms. Haines for the presentation.
(June 4, 2003, Regular Day Meeting)
(Page 21)
Agenda Item No. 10. Family Support Program, Request for Funding.
Mr. Martin said he has read the report on this request and assumes the other Board members have
also read the report. Since the meeting is running behind schedule, he would be willing to approve
the request without a presentation. Mr. Bowerman and Ms. Thomas agreed (Executive summary is on file
in the Clerk's Office with the permanent records of the Board of Supervisors).
Ms. Roxanne White, Assistant County Executive, said she had some good news. Due to aggressive
hustling by the Department of Social Services (DSS) they received more money from the State. At this time
they need only $17,000 in additional funds. The Department is bringing $1.2 million into the program. She
said this is not a mandated program, but a program in which they are interested.
Motion was offered by Mr. Rooker, seconded by Mr. Martin, to approve the staff's request for use
of $17,000 as a one-time allocation to the Family Support Program from anticipated FY '03 end-of-the-year
savings (Actual appropriation form will be returned for approval at a later meeting). Roll was called, and
the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
Ms. White said there is to be a Head Start Program at Baker-Butler next year. They are also trying
to get a program at Red Hill Elementary.
Agenda Item No. 11. Board-to-Board Presentation, School Board Chairman.
Ms. Diantha McKeel, Chairman of the Albemarle County School Board, was present. She said the
preliminary SOL Writing Scores have been received. Improvement was seen in all grades. They are
delighted and hope this is what will be seen in other SOL scores.
Ms. McKeel said the top 100 high schools and the top four percent national rankings were
published in Newsweek this week. Western Albemarle and Albemarle High Schools placed in the top four
percent of the nation. Mr. Dorrier asked if there is a reason why Monticello was not on the list. Ms. McKeel
said this is a challenge index which measures student participation in advanced placement exams. This is a
rating for the number of AP courses that are offered in a high school. This indicates that Western and
Albemarle offer more advanced placement courses for their students. As Monticello develops, it is hoped
that they will be able to offer more of these courses which are only offered when students show an interest
in that course.
Dr. Kevin Castner said Monticello's AP participation is about 20 percent less than the other schools.
It isn't that they don't have AP classes, but these national scores show only the top four-percent. Monticello
has actually had the biggest increase in AP participation in the last year. In the last five years, the School
System has about doubled participation in AP courses.
Ms. McKeel said at recent meetings the School Board: 1) Received the Vending Machine
Committee recommendations. She thinks the School Board will support the recommendations which are
modeled after what Albemarle High School has been doing for quite a while; 2) made administrative
appointments for the coming year; 3) Recognized two teachers for their outstanding work; and, 4)
Recognized Sandy Estep for receiving the Red Apple Award by the Virginia Piedmont Technology Council.
Ms. McKeel said dates have been set for all the high school graduations. She said the County
Student Council created a recognition program to honor any school division employee who had directly
enhanced a student's life. On Monday, June 9, those individuals will be honored at a ceremony in the
County Office Building Auditorium.
Ms. McKeel noted that the School Board will hold its annual mid-year retreat on June 21 at Burley
Middle School. She said there will be a tour of the new addition of the school at 8:30 a.m. and invited the
Supervisors to attend.
Ms. McKeel said that over the years the Supervisors have given the School Board numerous
recognitions such as School Board Appreciation Week. Since there is no recognition week for the
Supervisors, the School Board has declared today as a day to show appreciation to the Board of
Supervisors. She said because of the budget crunch this year, and recognizing that the Supervisors have
certainly supported the schools with dollars in the CIP and in other ways, the School Board has put together
packets for each Board member according to the members' years of service. The School Board will be
awarding the Supervisors one hundred grand (100 Grand candy bars) for each year of service.
For Mr. Rooker, 2 hundred grand.
For Mr. Dorrier, 4 hundred grand.
For Ms. Thomas, 10 hundred grand.
For Mr. Martin, 12 hundred grand.
For Mr. Bowerman, 14 hundred grand.
For Mr. Perkins, 16 hundred grand.
(Note: At 10:37 a.m., the Board recessed and reconvened at 10:58 a.m. Mr. Martin did not return
(June 4, 2003, Regular Day Meeting)
(Page 22)
until 11:01 a.m.)
Agenda Item No. 12. Public Hearing: Proposed FY2003 Budget Amendment. (Notice of this
public hearing was given in the Daily Progress on May 25, 2003.)
Ms. Roxanne White said the Code of Virginia. 15.2-2507 stipulates that any locality may amend its
budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the
currently adopted budget. However, any such amendment which exceeds one percent of the total
expenditures shown in the currently adopted budget or the sum of $500,000, whichever is lesser, must be
accomplished by first publishing a notice of a meeting and holding a public hearing before amending the
budget. This amendment to the FY 2003 Budget totals $3,190,090.33. The estimated expenses and
revenues included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund
Local Government Programs/Grants
School Fund
Education Programs/Grants
Capital Improvement Projects
Transfers
General Fund Debt Service
TOTAL ESTIMATED EXPENDITURES -All Funds
$ 441,085.64
$ 414,486.95
$ 20,650.00
$ 53,353.08
$ 5,979,896.60
($ 2,919,873.20)
($ 799,508.74)
$ 3,190,090.33
ESTIMATED REVENUES
Local Revenues
State Revenues
Federal Revenues
Transfers
Borrowed Funds
Fund Balances
TOTAL ESTIMATED REVENUES -All Funds
$ 186,621.26
$ 36,211.24
$ 158,764.92
($ 2,079,858.90)
$ 6,657,733.75
($1,769,381.94)
$ 3,190,090.33
This budget amendment is comprised of 19 separate appropriations nine of which were approved
by the Board at its meeting in May. Those nine are: Appropriation #2003-049 in the amount of $34,426.50
is for additional Two-For-Life State revenues for the volunteer rescue squads; Appropriation #2003-050 in
the amount of $137,000.00 is for air-conditioning at Scottsville Community Center; Appropriations #2003-
052 and #2003-054 total $46,908.30 for Education programs and projects; Appropriation #2003-053 in the
amount of $15,000.00 is for repairs at the Emergency Communications Center building; Appropriation
#2003-055 in the amount of $1,795.48 is in dedicated State revenues for the SPCA; Appropriations #2003-
056 and #2003-057 total $53,418.28 in grant funds to the Police Department; and, Appropriation #2003-
058 provides a $90,000.00 loan from the Crozet Crossings Trust Fund to the Albemarle Housing
Improvement Program (AHIP).
Ten new appropriations are included in this budget amendment and will need to be approved by
the Board after consideration of this Budget amendment. The ten are: Appropriation #2003-060 in the
amount of $29,314.16 reallocates funding for the fire/rescue divisions using General Fund Balance
revenues; Appropriation #2003-061 in the amount of $65,000.00 provides additional funding for consultant
services for the 800 MHz Radio System. The County, City of Charlottesville, University of Virginia, and the
Charlottesville-Albemarle Airport jointly fund this amount; Appropriations #2003-062 and #2003-063 total
$27,094.78 for various School programs and projects; Appropriation #2003-064 decreases the transfer
from the General Fund to the School Fund by $980,000.00, which is the School's share of the revenue
shortfall. School Fund Balance revenues will be used to offset the shortfall; Appropriation #20030-65 totals
$2,977,650.61, to revise appropriations in the General Capital Improvement Fund and the Debt Service
Fund. This appropriation results in a reduction of General Fund transfers of $1,939,873.20 to offset the
revenue shortfall; Appropriation #2003-066 in the amount of $360,000.00 is for additional Jail operating
expenses resulting from an increase in the inmate census attributed to the County. Revenues from the
General Fund Balance will be used to fund the revised transfer to the Regional Jail; Appropriation #2003-
067 is for year-end grant adjustments in the amount of $215,272.32. Revenues or existing fund balances
offset these adjustments and require no additional funds; Appropriation #2003-068 totals $49,976.00 for the
Southern Urban Area B Study Area contract. The funding for this contract is shared equally between the
County, City of Charlottesville and University of Virginia; Appropriation #2003-069 in the amount of
$67,233.90 it to fund the Section 8 Housing Program escrow account for incentive funds. A detailed
description of these ten new appropriations is on file in the Clerk's Office with the permanent records of the
Board of Supervisors.
Ms. White said staff recommends approval of the FY 2003 Budget amendment in the amount of
$3,190,090.33, after the public hearing, and then approval of Appropriations #2003-060, #2003-061,
#2003-062, #2003-063, #2003-064, #2003-065, #2003-066, #2003-067, #2003-068 and #2003-069 to
provide funds for various General Government and School programs.
At this time, Mr. Dorrier opened the public hearing. With no one from the public rising to speak, the
public hearing was closed, and the matter placed before the Board.
Ms. Thomas moved approval of the proposed FY 2003 Budget amendment in the amount of
$3,190,090.33, and adoption of the following Resolutions of Appropriation. The motion was seconded by
(June 4, 2003, Regular Day Meeting)
(Page 23)
Mr. Rooker. Roll was called, and the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
COUNTY OF ALBEMARLE
APPROPRIATION #2003-060
APPROPRIATION DATE: 6~4~03
EXPLANATION: REALLOCATION OF FUNDING FOR FIRE/RESCUE DIVISIONS
SUB LEDGER GENERAL LEDGER
TYPE FUND DEPT OBJECT DESCRIPTION CODE AMOUNT DEBIT CREDIT
1 1000 32020 530950 INSURANCE J 1 11,882.33
1 1000 32020 561400 JCFRA J 1 3,729.25
1 1000 32020 561490 JCFRA-RETENTION J 1 2,360.25
1 1000 32020 800100 MACH & EQUIP J 1 2,589.33
1 1000 32020 800700 ADP EQUIP J 1 750.00
1 1000 32011 110000 SALARIES J 1 (48,350.00)
1 1000 32012 110000 SALARIES J 1 63,300.00
1 1000 32013 110000 SALARIES J 1 (87,600.00)
1 1000 32015 110000 SALARIES J 1 113,674.00
1 1000 32016 110000 SALARIES J 1 17,890.00
1 1000 32019 110000 SALARIES J 1 (109,095.00)
1 1000 32011 800500 MOTOR VEHICLE J 1 2,800.00
1 1000 32013 800501 MOTOR VEHICLE J 1 15,384.00
1 1000 32019 550402 TRAINING ACAD J 1 10,000.00
1 1000 32019 600900 VEHICLE REPAIRS J 1 8,200.00
1 1000 32019 601100 UNIFORMS J1 69,500.00
1 1000 32019 601400 SUPPLIES J 1 4,000.00
1 1000 32019 800300 COMM EQUIP J 1 5,000.00
1 1000 32019 800500 MOTOR VEHICLE J 1 5,300.00
1 1000 32050 560600 CITY FIRE AGREE J 1 (62,000.00)
2 1000 51000 510100 FUND BALANCE J2 29,314.16
1000 0501 EST REV
1000 0701 APPROPRIATION
TOTAL 58,628.32
29,314.16
29,314.16
29,314.16
29,314.16
COUNTY OF ALBEMARLE
APPROPRIATION ://:2003-061
APPROPRIATION DATE: 6/4/03
EXPLANATION: FUNDING FOR ADDITIONAL CONSULTING SERVICES FOR 800 MHz RADIO SYSTEM
SUB LEDGER GENERAL LEDGER
TYPE FUND DEPT OBJECT DESCRIPTION CODE AMOUNT DEBIT CREDIT
1 4110 31050 312700 PROF SERVICES-CONSULTANT J 1 65,000.00
2 4110 16000 160502 CITY OF CHARLOTTESVILLE J 2 20,312.50
2 4110 16000 160503 COUNTY OF ALBEMARLE J 2 32,961.50
2 4110 16000 160512 UNIVERSITY OF VA J 2 9,769.50
2 4110 16000 160534 AIRPORT J 2 1,956.50
4110 0501 EST REVENUE J 65,000.00
4110 0701 APPROPRIATION J 65,000.00
TOTAL 130,000.00
65,000.00
65,000.00
COUNTY OF ALBEMARLE
APPROPRIATION ://:2003-062
APPROPRIATION DATE: 6/4/03
EXPLANATION: SCHOOL DONATIONS AND PROGRAMS
TYPE FUND DEPT OBJECT
ACCOUNT DESCRIPTION
1 2304 61101 601300 INSTRUCTIONAL SUPPLIES
1 2206 61101 114100 SALARIES-TA
1 2206 61101 210000 FICA
1 2207 61101 420100 FIELD TRIP COSTS
2000 0501 EST REVENUE
2000 0701 APPROPRIATION
TOTAL
SUB LEDGER GENERAL LEDGER
CODE AMOUNT DEBIT CREDIT
J 1 5,250.00
J 1 12,882.82
J 1 1,067.18
J 1 850.00
J 20,050.00
J 20,050.00
40,100.00
20,050.00
20,050.00
COUNTY OF ALBEMARLE
APPROPRIATION ://:2003-063
APPROPRIATION DATE: 6/4/03
(June 4, 2003, Regular Day Meeting)
(Page 24)
EXPLANATION: SCHOOL DONATIONS AND PROGRAMS
SUB LEDGER GENERAL LEDGER
TYPE FUND DEPT OBJECT ACCOUNT DESCRIPTION CODE AMOUNT DEBIT CREDIT
1 2216 61411 580000 MISCELLANEOUS EXPENSE J 1 500.00
1 2204 61101 601200 BOOKS/SUBSCRIPTIONS J 1 100.00
1 3207 61190 800100 EQUIPMENT J 1 6,444.78
2 2000 18100 181109 DONATION J 2 600.00
2 3207 33000 330107 CARL PERKINS J 2 2,794.00
2 3207 51000 510100 APPROP-FUND BALANCE J 2 3,650.78
2000 0501 EST REVENUE J 600.00
2000 0701 APPROPRIATION J 600.00
3207 0501 EST REVENUE J 6,444.78
3207 0701 APPROPRIATION J 6,444.78
TOTAL 14,089.56
7,044.78
7,044.78
COUNTY OF ALBEMARLE
APPROPRIATION #2003-064
APPROPRIATION DATE: 6/4/03
EXPLANATION: ADJUSTMENT TO SCHOOL FUND TRANSFER FROM GENERAL FUND DUE TO REVENUE
SHORTFALL
TYPE FUND DEPT OBJECT ACCOUNT DESCRIPTION CODE
2 2000 51000 512004 TRANS FROM G/F
2 2000 51000 510100 SCHOOL FUND BALANCE
1 1000 93010 930001 TRANSTOSCHFUND
2 1000 51000 510100 GEN'L FUND BALANCE
1000 0501 EST REVENUE
1000 0701 APPROPRIATION
TOTAL
SUB LEDGERGENERAL LEDGER
AMOUNT DEBIT CREDIT
J 2 (980,000.00)
J 2 980,000.00
J 1 (980,000.00)
J 2 (980,000.00)
J 980,000.00
J 980,000.00
(1,960,000.00)
980,000.00
980,000.00
COUNTY OF ALBEMARLE
APPROPRIATION #2003-065
APPROPRIATION DATE: 6/4/03
EXPLANATION: COMPLETED AND REVISED PROJECTS IN GENERAL FUND CAPITAL IMPROVEMENT
PROGRAM FUND
SUB LEDGER
TYPE FUND DEPT OBJECT ACCOUNT DESCRIPTION CODE
1 9010 21000 800901
1 9010 11010 999979
1 9010 11010 999979
1 9010 11010 999979
1 9010 31000 800915
1 9010 31000 950150
1 9010 31040 800650
1 9010 32010 950140
1 9010 41000 700006
1 9010 41000 700006
1 9010 41000 950035
1 9010 41000 950090
1 9010 41000 950091
1 9010 41000 950116
1 9010 41000 950149
1 9010 41000 950170
1 9010 41020 950051
1 9010 43100 800666
1 9010 43100 800687
1 9010 43100 950123
1 9010 43100 950142
1 9010 71000 800665
1 9010 71000 800668
1 9010 71000 800949
1 9010 71000 950137
1 9010 71000 950138
1 9010 71000 950155
1 9010 72030 568901
1 9010 72030 950056
1 9010 73020 800700
1 9010 73020 950076
1 9010 73020 950114
1 9010 73020 999999
1 9010 93010 930019
1 9010 93020 930020
2 9010 16000 160502
2 9010 16000 160531
COURT FACILITY-BLDG REN J 1
BOARD RESERVE J 1
BOARD RESERVE J 1
BOARD RESERVE J 1
PUBLIC SAFETY FACILITY J 1
PUBLIC SAFETY-MOBILE CTR J 1
ECC - BUILDING CONST J 1
FIRE INCIDENT REPORTING J 1
IVY LANDFILL J 1
IVY LANDFILL J 1
NORTH BERKSHIRE ROAD J 1
IVY ROAD J 1
BARRACKS RD SIDEWALK J 1
MEADOW CREEK PWK PHI J 1
GEORGETOWN RD SIDEWALKS J 1
WEST LEIGH WATER LINE J 1
AVON ST RT 20 CONNECTOR J 1
FACILITY MAINT J 1
COB- CHILLER REPL J 1
H.R. RENOVATIONS J 1
POLLING SITE UPGRADES J 1
P & R-ADA CHANGES J 1
P & R - ADA CHANGES-SCH J 1
P & R-REPAIRS & MAINT J 1
P & R -IRRIGATION-SCH J 1
P & R - FIELD IRRIG-TOWE J 1
P & R-TOWE TENNIS CTS J 1
VISITOR'S BUREAU J 1
IVY ROAD BIKE LANES J 1
LIBRARY- ADP EQUIPMENT J 1
LIBRARY- NORTH BRANCH J 1
LIBRARY- NEW LIBRARY J 1
LIBRARY - CONTINGENCY J 1
TRS TO DEBT - BOND EXP J 1
BOND DISCOUNT J 1
CITY - TOWE PK TRAIL J 2
CITY - TOWE PK IRRIG J 2
GENERAL LEDGER
AMOUNT DEBIT CREDIT
(584,992.08)
6,321,039.19
300,000.00
(107,444.00)
(14,795.57)
75,000.00
(3,677.03)
15,444.00
(300,000.00)
(4,879.57)
(3,079.00)
51,667.00)
(3,150.25)
(9,495.94)
70,000.00)
4,879.57
(342.00)
(9,132.00)
(54o.oo)
(7,178.26)
(6,939.00)
13,836.97)
(4,074.00)
52,650.00)
20,000.00)
12,000.00)
81,000.00
26,954.00
(5,5OO.OO)
95,000.00)
(4,223.10)
(5oo.oo)
58,883.00)
170,491.26
166,203.30
(9,000.00)
(8,000.00)
(June 4, 2003, Regular Day Meeting)
(Page 25)
2 9010 16000 160535 CITY-TOWE PKTENN CTS
2 9010 16000 160536 CITY-VISITOR'S CENTER
2 9010 41000 410530 BOND PROCEEDS
2 9010 51000 512004 TRANSFER FROM G/F
9010 0501 EST REVENUE
9010 0701 APPROPRIATIONS
1 1000 93010 930010 TRANSFER TOGENCIP
2 1000 51000 510100 G/F BALANCE
1 1000 93010 930011 TRSTO DEBT SERVICE
2 1000 51000 510100 G/F BALANCE
1000 0701 APPROPRIATIONS
1000 0501 EST REVENUE
1 9910 68000 900105 BOND ISSUANCE COST
2 9910 51000 512036 TRSFROMCIP
1 9910 68000 800816 DEBT-RADIO SYSTEM
2 9910 51000 512004 TRS FROM G/F
9910 0701 APPROPRIATIONS
0501 EST REVENUE
TOTAL
J 2 28,350.00
J 2 17,822.00
J 2 6,657,733.75
J 2 (969,873.20)
5,717,032.55
5,717,032.55
J 1 (969,873.20)
J 2 (969,873.20)
J 1 (970,000.00)
J 2 (970,000.00)
1,939,873.20
1,939,873.20
J 1 170,491.26
J 2 170,491.26
J 1 (970,000.00)
J 2 (970,000.00)
799,508.74
799,508.74
5,955,301.22
8,456,414.49
8,456,414.49
9910
COUNTY OF ALBEMARLE
APPROPRIATION #2003-066
APPROPRIATION DATE: 6/4/03
EXPLANATION: ADDITIONAL FUNDING FOR REGIONAL JAIL
TYPE FUND DEPT OBJECT
ACCOUNT DESCRIPTION
1 1000 33020 700002 REGIONAL JAIL
2 1000 51000 510100 G/F BALANCE
1000 0501 EST REVENUE
1000 0701 APPROPRIATION
TOTAL
J1
J2
J
J
SUB LEDGER GENERAL LEDGER
CODE AMOUNT DEBIT CREDIT
360,000.00
360,000.00
360,000.00
360,000.00
720,000.00
360,000.00
360,000.00
COUNTY OF ALBEMARLE
APPROPRIATION #2003-067
APPROPRIATION DATE: 6/4/03
EXPLANATION: YEAR END GRANT ADJUSTMENTS
TYPE FUND DEPT OBJECT
ACCOUNT DESCRIPTION
1 1224 81031 563100 AHIP
2 1224 19000 199930 LOAN REPAYMENTS
2 1224 33000 330009 CDBG-HUD
2 1224 51000 510100 FUND BALANCE
1224 0501 EST REVENUE
1224 0701 APPROPRIATION
2 1234 24000 240403 DRUG ASSET SEIZURES
2 1234 51000 510100 FUND BALANCE
1 1234 22010 130000 P/TWAGES
1234 0501 EST REVENUE
1234 0701 APPROPRIATION
2 1235 15000 150101 DRUG ASSETS-INTEREST
2 1235 51000 510100 FUND BALANCE
1 1235 39000 580902 EQUIPMENT
1235 0501 EST REVENUE
1235 0701 APPROPRIATION
2 1300 51000 510100 CHESAPEAKE BAY-F/B
1 1300 41030 332300 STREET SIGNS
1300 0501 EST REVENUE
1300 0701 APPROPRIATION
2 1535 51000 510100 PUBLIC SAFETYF/B
1 1535 93010 930000 FUND TRANSFER
1535 0501 EST REVENUE
1535 0701 APPROPRIATION
2 9810 51000 510100 PREP- FUND BALANCE
1 9810 61194 800200 FURN & FIXTURES
1 9810 61194 800605 CONSTRUCTION
9810 0501 EST REVENUE
9810 0701 APPROPRIATION
TOTAL
SUB LEDGER GENERAL LEDGER
CODE AMOUNT DEBIT CREDIT
J 1 128,098.29
J2
J2
J2
J
J
J2
J2
J1
J
J
J2
J2
J1
J
J
J2
J1
J
J
J2
J1
J
J
J2
J1
J1
J
J
19,235.46
88,737.02
20,125.81
1,189.26
822.19
2,011.45
128,098.29
128,098.29
2,011.45
2,011.45
210.00
20,905.53
21,115.53
21,115.53
3,150.00
3,150.00
3,150.00
33.00
33.00
33.00
21,115.53
3,150.00
33.00
60,864.05
30,000.00
30,864.05
60,864.05
60,864.05
430,544.64
215,272.32
215,272.32
COUNTY OF ALBEMARLE
APPROPRIATION #2003-068
APPROPRIATION DATE: 6/4/03
(June 4, 2003, Regular Day Meeting)
(Page 26)
EXPLANATION: FUNDING FOR SOUTHERN URBAN AREA"B" STUDY
TYPE FUND DEPT OBJECT
ACCOUNT DESCRIPTION
1 1000 81010 312344 SOUTHERN URBAN STUDY
1 1000 81010 312342 DEV'LAREAS STUDY
2 1000 19000 190240 UVA-SHARE
2 1000 19000 190245 CITY-SHARE
SUB LEDGER GENERAL LEDGER
CODE AMOUNT DEBIT CREDIT
J 1 74,965.00
J 1 (24,989.00)
J 2 24,988.00
J 2 24,988.00
1000 0501 EST REVENUE
1000 0701 APPROPRIATION
TOTAL
J 49,976.00
J 49,976.00
99,952.00
49,976.00
49,976.00
COUNTY OF ALBEMARLE
APPROPRIATION #2003-069
APPROPRIATION DATE: 6/4/03
EXPLANATION: FUNDING FOR HUD-FAMILY SELF SUFFICIENT ESCROW ACCOUNT
TYPE FUND DEPT OBJECT
1 8410 81030 580450
2 8410 33000 330018
8410 0501
8410 0701
SUB LEDGER
ACCOUNT DESCRIPTION CODE
ESCROW DISBURSEMENTS J 1
HUD J 1
EST REVENUE J
APPROPRIATION J
TOTAL
GENERAL LEDGER
AMOUNT DEBIT CREDIT
67,233.90
67,233.90
67,233.90
67,233.90
134,467.80
67,233.90
67,233.90
Agenda Item No. 13. Public Hearing: To consider an ordinance to amend Chapter 2,
Administration, of the Albemarle County Code, to amend Section 2-202, Compensation of board of
supervisors, to increase the compensation of board of supervisor members by 2% effective July 1,2003,
from $11,657.00 per annum to $11,890.00 per annum, and by an additional 1.8% effective January 1,
2004, to $12,104.00 per annum. (Notice of this public hearing was given in the Daily Progress on May 19
and May 26, 2003.)
Mr. Tucker said the Board has discussed with staff the idea of giving staff an additional 1.8 percent
salary increase on January 1,2004. However, he is hopeful it can be given at the end of the first quarter of
the fiscal year. If the Board wants to be on the same phasing for a salary increase, he would recommend
that the ordinance be changed to give the date October 1,2003.
Ms. Thomas noted a report the Board had received comparing expenditures of various counties. It
shows that for the legislative category (Board members and Clerk), Albemarle County is at 76 percent
which is well below the average of what the other counties pay.
At this time, Mr. Dorrier opened the public hearing.
Mr. Thomas Jakubowski said he is an average senior citizen of Albemarle County living on a fixed
income. He is opposed to this ordinance amendment. He does not think that any of the Board members
ran for office because it is a well-paid job. He does not think that voting for a raise at this time is politically
correct. He asked if everyone knew what the job paid when they ran for office. If they did not, that would be
the only reason for voting for a raise.
With no one else from the public rising to speak, the public hearing was closed, and the matter
placed before the Board.
Mr. Dorrier said he thinks everyone on the Board serves realizing that the pay is not the reason they
serve. The salary received is actually well earned.
Mr. Martin said the first year he was a Board member he did not vote for a salary increase, but over
the years he has come to believe that whatever amount is given to County employees should be given to
the Board members to keep that salary close to reality. He feels strongly that the Board members deserve
an increase.
Mr. Dorrier said it is necessary that the average citizen be able to run to be a Board member. This
Board is well balanced from the standpoint of cost-of-living and salaries, so he thinks this encourages the
average citizen to run for the Board.
Mr. Perkins said he agrees with Mr. Martin. There was a time when the Board did not give itself an
increase for a number of years. Then when it tried to catch up, it looked bad for the Board members
because of the amount of the increase. He thinks this is something that should be considered each year,
and tied closely to what is given to County employees.
(June 4, 2003, Regular Day Meeting)
(Page 27)
Motion was offered by Mr. Martin to adopt an Ordinance to Amend and Reordain Chapter 2,
Administration, Article II, Board of Supervisors, of the Code of the County of Albemarle, Virginia, by
amending Section 2-202, Compensation of board of supervisors, to increase the compensation of the
board of supervisor members by two percent effective July 1,2003, from $11,657.00 per annum to
$11,890.00 per annum, and by an additional 1.8 percent effective October 1,2003, to $12,104.00 per
annum.
Mr. Rooker said he would not support the October 1 date because it is not certain that the
employees will get an increase on that date. Mr. Martin amended the motion to make the 1.8 percent
effective January 1,2004.
The motion was seconded by Mr. Rooker. Roll was called, and the motion carried by the following
recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
(Note: The Ordinance, as adopted, is set out below.)
ORDINANCE NO. 02-2(1)
AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION,
ARTICLE II, BOARD OF SUPERVISORS, OF THE CODE OF THE COUNTY OF
ALBEMARLE, VIRGINIA.
BE IT ORDAINED by the Board of Supervisors of the County of Albemarle,
Virginia, that Chapter 2, Administration, Article II, Board of Supervisors, of the Code of the
County of Albemarle, Virginia, is hereby amended and reordained by amending Section
2-202, Compensation of Board of Supervisors, as follows:
CHAPTER 2. ADMINISTRATION
ARTICLE II. BOARD OF SUPERVISORS
Sec. 2-202 Compensation of board of supervisors.
The salary of the board of supervisors shall be eleven thousand eight hundred
ninety dollars and no cents ($11,890.00) for each board member effective July 1,2003,
and twelve thousand one hundred four dollars and no cents ($12,104.00) for each board
member effective January 1,2004. In addition to the regular salary, the vice-chairman
shall receive a stipend of thirty-five dollars ($35.00) for each and every meeting chaired
and the chairman shall receive an annual stipend of one thousand eight hundred dollars
($1,800.00).
(6-13-84; 5-8-85; 5-14-86; 7-1-87; 7-6-88; 6-7-89; Ord. of 6-13-90; Ord. of 8-1-90; Ord. of
8-7-91; Ord. of 7-1-92; Ord. No. 95-2(1), 6-14-95; Ord. No. 98-2(1), 6-17-98; Code 1988,
2-2.1; Ord. 98-A(1), 8-5-98; Ord. No. 99-2(1), 5-5-99; Ord. No. 00-2(1), 6-7-00; Ord.
01-2(2), 6-6-01; Ord. 02-2(2), 5-1-02; Ord. 03-2(1), 6-4-03)
State law reference-Compensation of board of supervisors, Va. Codff 15.2-1414.3.
This ordinance shall be effective on and after July 1,2003.
Agenda Item No. 14. Albemarle County Web Site, Demonstration.
Ms. Lee Catlin, Public Relations Officer, said the County will have a new web site by the end of June.
She introduced some employees of the Information Technology Department who had spent time working
on this conversion: Ms. Elaine Pack, Webmaster; Mr. Senn Corso, part-time content manager; Ms. Phyllis
Jackson-Neal, manager of e-government programs. She showed slides of the web site. She said the
change will make use of the site by citizens easier.
Ms. Thomas asked if community interests will be allowed to link to this site. She is thinking about the
Lewis & Clark page which is something the County supports. Ms. Catlin said a member of the County
Attorney's staff is looking at this question now. Staff laid it out so that agencies which have a natural
connection to County government, which do not advocate a political position, and which do not promote a
business, would be allowed to link. The fine details are being worked out. Mr. Davis said it is a tricky
proposition. There may be some links that are not desirable.
Ms. Catlin said the County does not control who links to the County home page. That is not
something the County can control. She said the format is flexible and can be expanded when staff has the
time to do so. She said stafftried to provide the things requested by citizens. One of those is a "forms
center". Staff tried to batch together all the paperwork and forms needed to do business with County
government.
Ms. Thomas said she thought e-government was going to be sensitive to how the citizen makes a
(June 4, 2003, Regular Day Meeting)
(Page 28)
request so they do not need to know what specific department handles that item. Ms. Catlin said there has
to be some amount of division so someone can be the content editor for their department. Items have been
listed by both department and service in order to provide multiple entry points to the web site. Another new
edition is the "press room" so citizens can keep up with the information being released to the media.
Ms. Catlin showed the Board of Supervisors' web page, and said all departments were asked to
have minimum standards. All departments have a "forms center", a contacts place, programs and
services, outside links, as well as compact information about the department.
Ms. Thomas said the news media does not do a good job of reporting what goes on at Board
meetings. She thinks the "Action Letter" is the best way for the citizens to know what was actually done,
and she thinks it is worth its own separate headline on this page.
Ms. Catlin then explained the numerous steps which staff must take before this new web site will be
"up and running." She said two public access terminals have been placed in the Visitors Center on the first
floor of the County Office Building. Once the web site is in operation, staffwill be looking for new e-
government software to allow citizens to select items on which they would like to get updates.
Mr. Dorrier asked if the website will be updated on a daily basis. Ms. Catlin said that at this time
there is a content editor, and a calendar contract for every department. Over 30 people have been trained
to use the "content management system" that it takes to keep the information updated. These people are
responsible for the department level, and Mr. Corso, Ms. Pack and Ms. Catlin are responsible for the county
wide level.
Ms. Thomas said she has constituents who have taken the County's webpage as the official
notification of things. If there were meetings scheduled which had been canceled, or if there were items on
the agenda which had been canceled, but which were still on that page, and these people came to a
meeting, they were really angry. Mr. Tucker said staff is being more sensitive to that type of situation.
Ms. Catlin said staff is excited about the potential of this new website.
Agenda Item No. 15. West Nile Virus, Update.
Ms. Lee Catlin, Title, said it has only been three years since a case of West Nile virus was found in
the United States. Last year there were 4000 cases nationwide in 41 states; 284 victims died; other were
left with permanent disabilities. In Virginia last year 29 people tested positive, and two people died. The
first year of the disease, there was one bird found that was infected. Last year, several birds were found
with the disease. She said there were 20 cases confirmed last year with the virus being transferred through
blood transfusions and organ transplants. The disease is second now only to lyme disease as the most
common insect-borne illness in the U.S. The great majority of people who have died from the disease are
70 years of age and older. There is no effective treatment for the virus. It has been confirmed that birds
can get the disease by sharing roosts with infected birds, or by eating infected animals. It is not necessary
for an infected mosquito to have contact with the bird. The mosquito carrying the disease in this area is
called the "northern house mosquito" which lives happily in the urban environment where there are dog
dishes, bird baths, and upside-down trash cans containing water.
Ms. Catlin said the experts have advised having an aggressive education program because this is a
problem which can be managed for the most part by people taking care of their own immediate
environment. The County is teaming with the City of Charlottesville, the Health District, and the Virginia
Cooperative Extension Program in putting together a unified publication that will encourage people to take
care of the environment surrounding them. She said associations and other groups who are responsible for
stormwater basins need to take an aggressive approach to this problem. There should be a focus on
source reduction both as an individual citizen and neighborhoods and County government as a whole.
Mr. Bowerman asked if there will be a spraying campaign. Ms. Catlin said that is not considered an
effective approach to controlling the mosquito population in an area like Albemarle. Also, the County does
not want to overreact to the problem. Although the disease has shown a lot of growth, a lot of people
receive mosquito bites and are not infected.
Ms. Thomas said she has never seen bird feeders mentioned. Should this affect the bird feeders in
one's backyard? Ms. Catlin said she does not know about this, but it is possible to give out mixed
messages. Last year the County was encouraging people to hold onto sources of water, and at the same
time were saying that there should not be standing water on one's property because of the possibility of
getting the West Nile virus.
Mr. Dorrier thanked Ms. Catlin for the report.
Agenda Item No. 16. Closed Session: Personnel Matters.
At 11:56 a.m., motion was offered by Mr. Bowerman that the Board go into Closed Session
pursuant to Section 2.2-3711 (A) of the Code of Virginia under Subsection (1) to consider appointments to
boards and commissions; under Subsection (1) to conduct an administrative evaluation; and, under
Subsection (7) to consult with legal counsel and staff regarding specific matters requiring legal advice
(June 4, 2003, Regular Day Meeting)
(Page 29)
relating to a taxation issue. The motion was seconded by Mr. Rooker.
Roll was called, and the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
Agenda Item No. 17. Certify Closed Session.
At 2:08 p.m., the Board reconvened into open session. Motion was immediately offered by Mr.
Bowerman that the Board certify by a recorded vote that to the best of each Board member's knowledge
only public business matters lawfully exempted from the open meeting requirements of the Virginia
Freedom of Information Act and identified in the motion authorizing the closed session were heard,
discussed or considered in the closed session.
The motion was seconded by Rooker. Roll was called, and the motion carried by the following
recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
Agenda Item No. 18. Appointments will appear later on the agenda.
(Note: The following two petitions were heard concurrently.)
Agenda Item No. 19. Public Hearing: SP-2003-004. Charlottesville Waldorf School Amendment
(Sign #27). Request to amend existing SP for private school to allow school activities on adjacent parcel, in
accord w/Sec 15.2.2.5 of the Zoning Ord. TM 61, Ps 170, 173, 179A & 174 contains approx 13.67 acs. Loc
on Rt 631 (Rio Rd E) at intersec of Rio Rd E & Rt 768 (Pen Park Rd). Znd R-4 & designated Urban Density
Residential (6.01-34 du/ac) in the Land Use Plan, Comprehensive Plan. Rivanna Dist. (Notice of this
public hearing was given in the Daily Progress on May 19 and May 26, 2003.)
Agenda Item No. 20. Public Hearing: SP-2003-029. Waldorf School Stand-Alone Parking (Sign
#39). Request for approval of stand-alone parking in connection with private school on adjacent parcel, in
accord w/Sec 15.2.2.15 of the Zoning Ord. TM 61, P 173 & 174 contains approx 4.45 acs. Loc on Rt 631
(Rio Rd E) at intersec of Rio Rd E & Rt 768 (Pen Park Rd). Znd R-4 & designated Urban Density
Residential (6.01-34 du/ac) in the Land Use Plan, Comprehensive Plan. Rivanna Dist. (Notice of this
public hearing was given in the Daily Progress on May 19 and May 26, 2003.)
Mr. Cilimberg summarized the staff's report which is on file in the Clerk's Office and made a part of
the permanent records of the Board of Supervisors. He said the school has a special use permit for a
private school enrolling students from pre-school through grade twelve on property located to the west of
the proposed site (SP-2001-040). When the special use permit was approved on March 6, 2002, this
adjacent property was in residential use. Since then it has been purchased by a friend of the school, and
offered to the school for use as an early childhood education center (preschool). If approved, the existing
house would provide an alternative to the modular units the school had planned to install for the young
classes on the parent parcels while it raises funds to construct the main school building.
Mr. Cilimberg said the school wants to use the existing yard on the residential property (Parcel 174)
as outdoor play space. Because the parcel is quite small, if the required parking were constructed on-site,
most of the yard would be lost. Therefore, the school wants to develop parking on the adjacent parcel to
the west, one of the school's parent parcels. The parking lot is considered to be a stand-alone parking use.
The Center would have a maximum enrollment of 60 children, ages 3 through 6, with the hours of
operation being from 8:00 a.m. to 6:00 p.m.
Mr. Cilimberg said an existing easement to the larger Waldorf parcel to the west traverses the parcel
along its northern side, and will be maintained for pedestrian and bicycle access to the Greenway. The
existing driveway for the property is located along the southern property line, and it would be removed as
part of the site improvements if the special permit is approval. The parcel would be accessed at the rear
from Waldorf School's access road which intersects Rio Road at the existing signal at Pen Park Road.
Mr. Cilimberg said staff does not feel the proposed early childhood education center will be
detrimental to the neighborhood, having little impact. The proposed stand-alone parking should have no, or
at the most minimal, impact to the neighborhood given its very relegated location from Rio Road. He said
the proposal incorporates several neighborhood model principles. The education use is appropriate for the
neighborhood with or without the presence of the larger school.
(June 4, 2003, Regular Day Meeting)
(Page 30)
Mr. Cilimberg said staff recommended approval subject to conditions. There are 12 conditions
recommended for SP-2003-04, but he would like to make an addition to Condition No. 11 to make it as
clear as possible. He said this condition was intended to refer to a sidewalk along Rio Road, so he thinks
the condition should read: "At the time of final site plan approval, the area necessary for a future sidewalk
along Rio Road shall be identified and right-of-way dedicated." Also, staff recommended approval of SP-
2003-029, subject to one condition. He said the Planning Commission, at its meeting on May 6, 2003, by a
vote of 6:0 recommended approval of both petitions subject to conditions.
Ms. Thomas said when the Board met with the City about the Meadow Creek Parkway, it was
emphasized that this school was agreeable to not blocking off any future access to what may be a linear
park in the area. She is concerned that the narrow access to the stoplight at Rio Road might make it
difficult to have pedestrian access at that point. Mr. Cilimberg said there is nothing in these conditions which
changes things from the prior approval to reduce that possibility. The new access road, which ultimately will
serve the new school, is to have a sidewalk along it. That would be the point to access other areas to the
west from the east, or vice versa.
At this time, Mr. Dorrier opened the public hearings.
Ms. Nancy Reagan, School Administrator, said she thought Mr. Cilimberg said the pedestrian access
was north of the Daniels property. She said it is actually south. She said the school has actually been
asked to block that off. There will be curb and gutter and sidewalk along Rio Road. Mr. Cilimberg said
Susan Thomas' report states that it might still be used for bicycles and pedestrians. Ms. Reagan said she
thought there was a change made at the Planning Commission meeting. Mr. Cilimberg said it is not in
the conditions. Ms. Reagan said she wanted to clarify that there will be a sidewalk along their driveway
which will be pedestrian access and it will eventually turn and go toward the Wetsel property.
With no one from the public rising to speak, the public hearing was closed, and the matter placed
before the Board.
Motion was offered by Mr. Bowerman, seconded by Mr. Martin, to approve SP-2003-004 subject to
the conditions recommended by the Planning Commission, but rewording Condition No. 11 as stated by Mr.
Cilimberg earlier in the meeting. Roll was called, and the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
(Note: The conditions of approval are set out in full below.)
Maximum enrollment of the Charlottesville Waldorf School shall be three hundred
fifty (350) students, with a maximum of 40 staff. Any increase to enrollment or
staffing shall require amendment of this special permit;
Normal hours of operation for the school shall be from 8:00 a.m. to 6:00 p.m.
weekdays, with occasional uses in the evenings and weekend;
The approved final site plan shall be in substantial accord with the Conceptual
Master Plan addressing Parcels 170, 173, and 179A (submitted November 12,
2001, and revised December 14, 2001), and shall reflect all required pedestrian
and road connections to adjacent properties and a sidewalk along at least one
side of the entrance road. The approved final site plan shall also be in substantial
accord with the Exhibit for Amended SUP-2001-040 addressing Parcels 174 and
173 (submitted January 27, 2003, and revised March 27, 2003);
A building setback and tree buffer shall be maintained adjacent to the Village
Square residential development to the south, as shown on the conceptual master
plan;
The school shall be operated in accord with the Special Use Permit Application
and Justification (SP-2001-040) submitted August 27, 2001, and the Site
Development Strategy Narrative submitted via facsimile December 18, 2001; it
shall also be operated in accord with the Special Use Permit Application and
Justification submitted January 26, 2003 for SP-2003-004 and the Special Use
Permit Application and Justification submitted March 20, 2003, for SP-2003-029;
A reservation for a public vehicular connection shall be made to the parcel or
parcels located to the north of the school property, exact location of this
connection to be determined at the time of final site plan approval. If it is
determined to be necessary by the County to provide for interparcel access, the
owner shall make the reserved vehicular connection available for such use;
Access from this parcel shall be made available to the two adjacent parcels
fronting Rio Road (173A and 174) in an appropriate location and manner to be
determined, so as not to conflict with access to the private school; if it is
determined to be necessary by the County to provide for interparcel access, the
owner shall make the a vehicular connection available for such use;
A pedestrian connection shall be made to the parcel or parcels located to the
south of the school property, exact location of this connection to be determined at
the time of final site plan approval;
A greenway dedication along Meadow Creek at the western boundary of the
parcel shall be made to Albemarle County at the time of final site plan approval;
No disturbance of the critical slopes located at the western portion of the site or
other undisturbed areas identified on the conceptual master plan for SP-2001-040
shall occur as a result of site development other than development of a
(June 4, 2003, Regular Day Meeting)
(Page 31)
11.
12.
pedestrian access to the greenway. Prior to final site plan approval, a tree
preservation plan shall be submitted and approved by the Zoning Administrator,
addressing in detail the limits of all disturbed areas, diameter and location of trees
to be preserved, clearing and limbing policy for trees to be preserved, and
supplemental trees and shrubs (if any), and related issues. Disturbance to the
twenty (20) foot buffer shown along the northern property boundary on Parcel 173
shall be allowed for construction of the parking lot associated with the early
childhood education center. Screening consisting of an opaque fence and
landscaping shall be installed along the shared boundary between Parcels 173
and 172A;
At the time of final site plan approval, the area necessary for a future sidewalk
along Rio Road shall be identified and right-of-way dedicated; and
Construction of the entrance road to the Charlottesville Waldorf School shall be
completed prior to commencement of the early childhood education use on
Parcel 174.
Motion was then offered by Mr. Bowerman, seconded by Mr. Martin, to approve SP-2003-029, with
the condition recommended by the Planning Commission. Roll was called, and the motion carried by the
following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
(Note: The condition of approval is set out in full below.)
The approved final site plan shall be in substantial accord with the Exhibit for
Amended SUP-2001-040 addressing Parcels 173 and 174 (submitted January
27, 2003, and revised March 27, 2003).
Agenda Item No. 21. Public Hearing: SP-2003-006. Cedar Hill Mobile Estates (Sign #32). Request
to allow expansion of existing Mobile Home Park from 77 lots to 109 lots in accord w/Sec 15.2.2.14 of the
Zoning Ord. TM 32, P 221, contains 25.95 acs. Loc at 2073 Cypress Drive, approx one quarter mile S of
intersec of Rt 29 & Rt 1571 (Lewis and Clark Dr). 21.13 acs of the property is znd R-4 & the remaining 4.82
acs are znd LI. Property also znd EC. Rio Dist. (Notice of this public hearing was given in the Daily
Progress on May 19 and May 26, 2003.)
Mr. Cilimberg summarized the staff's report which is on file in the Clerk's Office and made a part of
the permanent records of the Board of Supervisors. He said the proposal is for a special use permit to
allow for expansion of the existing mobile home park which is nonconforming and currently does not have a
special use permit. This will allow expansion of the park from 77 lots to 109 lots. As part of this project,
staff became aware that the developers of North Pointe intend to create a new crossover on Route 29
North at Northside Drive. That is to the south of where the existing Cedar Hill crossover is located. Staff
does not know when these improvements might occur, but as part of this special use permit, the applicant
proposes a connection to the new access road and relocation of their existing entrance onto Route 29.
These changes would only occur if and when North Pointe constructs the new access road and crossover.
Mr. Cilimberg said staff noted several points which are favorable to the request. An existing,
nonconforming mobile home park would become conforming; the expansion would clean up an existing
park and storage area on the northern portion of the property; there are new streets which will improve
connectivity; the new tot lot and recreational area will provide an amenity to both new and existing lots; a
new common parking area is being provided to serve both existing and future lots; additional screening
would be provided adjacent to the mini-storage complex; a sidewalk network would be completed along
both existing and new travelways. Factors unfavorable to the request are: There is no specific time frame
for relocation of Cypress Drive and construction of the access road to Northside Drive and the crossover at
Route 29; there is only one primary means of access to Route 29 from the development as proposed (this
is the existing condition); and the existing and proposed mobile home lots will not conform with all of the
standards for mobile homes requested by Section 5.3 of the Zoning Ordinance. He said the Planning
Commission did authorize a number of modifications to the Section 5.3 requirements.
Mr. Cilimberg said although some unfavorable factors were identified in this proposal, staff believes
that the benefits of the overall improvements to the site outweigh the negatives. Staff believes the proposed
improvements will have a positive impact on the quality of life for the existing residents. Also, the increased
density will help to achieve a County goal of providing quality affordable housing. Staff originally
recommended approval subject to three conditions. At the Planning Commission's meeting on May 6, staff
presented the Commission with some suggested changes to the recommended conditions. The changes
were suggested in order to clarify the conditions and make them more specific. At that meeting, the
applicant also presented the Commission with several requested changes to the conditions to allow them
future flexibility in implementation. Although the Commission did recommend approval subject to the
conditions recommended by staff, they asked that staff work with the applicant to incorporate their
conditions and reach consensus prior to the application being heard by the Supervisors. Staff has modified
the recommended conditions of approval in response to the applicant's request, and they are set out on
Page 5 of the Executive Summary.
At this time, Mr. Dorrier asked the applicant to speak.
(June 4, 2003, Regular Day Meeting)
(Page 32)
Ms. Marcia Joseph was present for the applicant. She said they are asking for a bonus density for
this request. She talked about the entrances to the property. They appreciate the staff changing the
conditions of approval because they do not know when a site plan will be approved. Some of the units in
the existing park will move in and out, so that is what Condition No. 2 refers to. In the expanded area there
will not be any units moved, but in the existing section, if units need to move in and out, they need to be able
to accommodate that movement. Condition No. 4 has to do with the fact that they put utilities on this
application plan. They designed stormwater to fit in big ponds. It may be possible to design something with
Engineering Department staff to deal with the water quality issues. She said Mr. Beard was present to give
a history of the site; he is the owner.
Mr. Ray Beard said he has owned this property since May, 1979. He tries to keep the tenants as
happy as possible since they live so close together. When he bought the property in 1979 there was an
existing permit issued by the County for 170 spaces. When the permit was issued in 1971, the size of
mobile homes would have allowed 170 spaces, but that is no longer the case. At this time, the homes are
connected to septic tanks and drainflelds. The County sewer is close, and he knows that he will have to run
the line some 2000 feet to connect, but that is not a problem. He offered to answer questions.
Ms. Thomas said she is curious. Will the existing sites be tied into the sewer line. Mr. Beard said
"yes."
Mr. Dorrier opened the public hearing. With no one from the public rising to speak, the public
hearing was closed, and the matter placed before the Board.
Motion was offered by Mr. Martin, seconded by Mr. Rooker, to approve SP-2003-006, subject to the
four conditions on Page 5 of the Executive Summary. Roll was called, and the motion carried by the
following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
(Note: The conditions of approval are set out in full below.)
Pending the satisfaction of all conditions of approval for the special use permit
and modifications and waivers, a maximum of thirty-two (32) new mobile home
lots shall be allowed in the mobile home park. Those new lots shall be arranged
generally in the areas and configuration shown on the Application Plan, dated
January 27, 2003;
No mobile home units shall be relocated or installed, nor shall any new
construction activity take place in the expanded area as illustrated on the
application plan dated January 27, 2003, until after a site plan has been approved.
No change in unit location shall occur on the existing or expanded areas without a
site plan approval;
A landscape plan shall be submitted for review with the required site plan; and
The stormwater and utility improvements illustrated on the application plan dated
January 27, 2003, may be adjusted as approved by the agent on the final site plan
if the agent determines the adjustments to be more site sensitive, environmentally
sensitive, visually sensitive, and a less obtrusive method to achieve the same
results.
Agenda Item No. 18. Appointments.
Motion was offered by Mr. Rooker to make the following appointments to the Mountain Overlay
District Committee representing organizations or groups: Rural Areas Focus Group - Fred Scott, Jr.,
Joseph Jones; Free Enterprise Forum - Katie Hobbs; Piedmont Environmental Council - Jeffrey Werner;
Citizens for Albemarle County - Jonathan Cannon; Biodiversity Work Group - Carleton Ray; Monticello -
William Beiswanger; Planning Commission - Jared Loewenstein; and citizen members - William Lassetter,
Jr., Sherry Buttrick, Harry Levins, Reuben Clark; with the Board of Supervisors' liaison being Sally Thomas.
Mr. Bowerman offered motion to appoint Ms. Mildred D. Kelley to the Board of Social Services,
representing the Rio District, with said term to expire December 31,2005; Ms. Kelley replaces Arthur B.
Brown, Jr.
Ms. Thomas offered motion to appoint Mr. Noah Schwartz to the Commission on Children and
Families, as the joint City/County private provider member, with said term to expire June 30, 2006. Mr.
Schwartz replaces Ruth Stone.
Ms. Thomas offered motion to reappoint Ms. Sherry Buttrick, Ms. Judy Dunscomb, Mr. Joseph
Jones and Mr. Bill Edgerton to the Acquisition of Conservation Easements Committee (ACE), with said
terms to expire August 1,2006.
Mr. Perkins offered motion to appoint Mr. Joshua Goldschmidt to the Housing Committee, to fill the
unexpired term of Ronald Whitener, with said term to expire December 31,2003.
(June 4, 2003, Regular Day Meeting)
(Page 33)
Mr. Dorrier said appointments to the Mountain Overlay District Commission will remain open for
another week.
The above motions were seconded by Mr. Martin. Roll was called, and the motions carried by the
following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
Agenda Item No. 22. From the Board: Matters Not Listed on the Agenda.
Mr. Tucker said the public hearing on the Hollymead Town Center was deferred until June 11. Staff
understands VDOT will be submitting a letter today or tomorrow regarding their requirements from a
transportation standpoint. Staff is concerned that even if the letter is received today, it will be difficult for
staff and the applicant to review that letter and submit appropriate proffers based on those
recommendations. Staff suggests that the Board at least hold the hearing on June 11, and then defer
action until a later meeting.
Mr. Dorrier asked if the letter is critical to the petitions. Mr. Tucker said "yes." Mr. Dorrier said if the
hearing is dependent on that letter, he would suggest that it be deferred.
Mr. Perkins asked if the letter is critical because the applicant needs to agree to those suggestions.
Mr. Tucker said it is critical as to what the applicant ends up proffering.
Mr. Martin said he understands the applicant was "kept in the loop" so he would suggest that the
Board wait to see what the letter states. Mr. Tucker said he does not want to wait until next week to decide
whether the request should be deferred.
Mr. Rooker said he does not want the public to be surprised by last minute proffers, and not have
time to respond to those proffers. He also thinks it would be beneficial to have all the petitions come
forward together.
Mr. Davis said staff put together substantial comments about the original proffers. He had hoped to
turn those proffers into a second draft ready for review tomorrow. But, staff has not received any new
proffers. It will probably take another round of comments to get those proffers as desired.
Mr. Tucker said staff does not have VDOT's comments.
Mr. Rooker said their initial comments said the transportation network could not work with what the
developers have requested. VDOT said they would not approve the main entrance to the development as
requested. At a meeting with VDOT officials in Culpeper, they discussed the kinds of transportation
improvements the developer could make so it would work. The County asked for an honest evaluation
from VDOT as to whether the plan being proposed by the developer, will work. Without that, it would be
unfair to the public to comment on this packet.
Mr. Martin said a letter from the Transportation Department is what created the deferral the last
time. VDOT has had these plans for over two years. At the last moment they said that what the County put
into its Comprehensive Plan a few years ago cannot be done.
Mr. Rooker said the Comprehensive Plan only says that a crossover at that point could be looked at.
It was not recommended.
Mr. Martin said VDOT has known what was being proposed for a couple of years.
Mr. Rooker said long before the last letter was received from VDOT, there was a letter from them
describing what happens to the transportation system in that area after this development is built-out based
on the proffers being proposed by the developer. That letter was no surprise to anybody who had been
following what VDOT had been saying for a long time. At the meeting in Culpeper, they discussed how to
make the transportation system in this area work so that when the new development is built out, the impact
on the transportation structure in that area will still work. He said at this time the developer has not finished
with the proffers necessary to get VDOT's comments.
Mr. Bowerman said he does not think the Board will have the information on June 11 it needs on
which to base a decision.
Mr. Tucker said staff has done all it can do with the information it has. Nothing has been reduced to
writing at this point.
After a short discussion, motion was offered by Ms. Thomas, seconded by Mr. Rooker, to cancel
the public hearings on ZMA-2001-019, SP-2001-063 and SP-2001-064 for the Hollymead Town Center
which are scheduled for June 11,2003; these public hearings to be readvertised for July 16, 2003.
Roll was called, and the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Bowerman, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
(June 4, 2003, Regular Day Meeting)
(Page 34)
NAYS: None.
Mr. Davis said there needs to be a public hearing on establishing two new polling places. Motion to
set a public hearing for July 9 was offered by Ms. Thomas and seconded by Mr. Rooker. Roll was called,
and the motion carried by the following recorded vote:
AYES: Ms. Thomas, Mr. Dorrier, Mr. Martin, Mr. Perkins and Mr. Rooker.
NAYS: None.
ABSENT: Mr. Bowerman.
Ms. Thomas said she attended the Virginia Transit Association Annual meeting. Ms. Helen Poore
received the service award for thirty years of service. JAUNT received an honorable mention for its
innovation of putting the computer with the GIS on every vehicle. The Secretary of Transportation said that
in the Six-Year Plan they want to embody more bicycle and pedestrian things. They are incorporating the
enhancement grant projects in VDOT's Six-Year Plan which is just a paper shuffle. This encouraged her to
think the County might get extra points for the Crozet application.
Mr. Bowerman said the beavers are creating problems in the South Fork Rivanna Reservoir.
Apparently there is a law which prohibits capturing or doing anything about the beavers. Mr. Davis said
there is no local regulation on that. He believes it is part of the State gaming laws.
Mr. Dorrier mentioned that he met with two gentlemen from St. Lukes Episcopal Church at Simeon.
The Church has a problem created by the Zoning Ordinance which concerns parking. The Church wanted
to put a parking lot across the road from the church. The Zoning Ordinance does not allow that. He has
talked with Bill Fritz and Section 10.2.2.46 allows off-site parking for historic structures or sites, and if it was
amended to allow churches, they would be able to have that off-site parking. They need only about 20
spaces for overflow parking. He asked if the Board would adopt a resolution of intent to amend the Zoning
Ordinance.
Mr. Davis suggested that staff be allowed to draft a report on this and put it back on the consent
agenda with a recommendation.
Mr. Tucker informed the Board that the City is proposing to have a public forum on June 19, 2003, at
7:00 p.m. at the Juvenile and Domestic Relations Court to review the proposed design of the Court
buildings.
Agenda Item No. 23. Adjourn. With no further business to come before the Board, the meeting was
adjourned at 3:10 p.m.
Chairman
Approved by the
Board of County
Supervisors
Date: 11/05/2003
Initials: GAS