1979-04-11 Dr. Iachetta replied that because the children are in school a good part of the 9-6
operation time, that maybe the library should adjust their hours to match the needs of the
community. He also feels that the library should go to the people instead of the other way
around. He is in favor of supporting more branches in the county, especially with the high
cost of gasoline. He feels that McIntire should reconsider what hours they are open rather
than staying open more hours.
~pri~l ~1,,1~9 ~Reg~ularr~D~ay Meeting)
pri± (~tegu±ar rq]_gn~: Meeting)
Mr. Fisher asked if there were any other items in the budget that called for discussion
tonight. Mr. Agnor said there was a slight $300.00 adjustment in the Juvenile Detention Home
budget that should be made before presentation of the Appropriation Ordinance next week.
Mr. Fisher again thanked everyone for the work that was done on the budget._
At 9:03 P.M., the meeting was adjourned.
C/Chairman
A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held
on April ll, 1979, at 9:00 A.M. in the Board Room of the County Office Building, Charlottesvil[
Virginia.
Present: Messrs. Lindsay G. Dorrier, Jr. (Arrived at 9:15 A.M.), Gerald E. Fisher, ~.
J. T. Henley, Jr., F. Anthony Iachetta, C. Timothy Lindstrom and W. S. Roudabush.
Absent: None.
Officers Present:
Attorney.
Guy B. Agnor, Jr., County Executive and George R. St. John, County
Agenda Item No. 1. The meeting was called to order at 9:10 A.M. by the Chairman, Mr.
Fisher, who requested a moment of silence.
Agenda Item No. 2. Approval of Minutes: January 10 and January 15, 1979.
Dr. Iachetta requested the minutes of January 10, 1979 be deferred to April 18, 1979.
Mr. Henley had read the .minutes of January 15 and found' no errors. Motion was then offered
by Mr. Roudabush to approve the minutes of January 15, 1979. Dr. Iachetta seconded the
motion and same carried1' by the following recorded vote:
AYES: Messrs. Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
ABSENT: Mr. Dorrier.
Agenda Item No. 3a. Highway Matters: Resolution: Route 29 North.
Mr.-Fisher said a resolution is needed for presentation at the AnnUal Highway Pre-
Allocation Hearing for the Culpeper District this afternoon. Mr. Dorrier felt some language
should be included to request funding necessary to complete the imprOvements to Route 20.
Motion was then offered by Dr. Iachetta, seconded bY Mr. Lindstrom to adopt the following
resolution. The motion carried by the following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
WHEREAS, the Albemarle County Board of Supervisors adopted a resolution
on April 5, 1978, requesting the Virginia Department of Highways and Transportation
to consider extensive improvements to Route 29 North of Charlottesville; and
WHEREAS, since that time, meetings have been held with officials of the
Virginia Department of Highways and Transportation and the County Planning Staff
concerning problems encountered on Route 29 North and the need for improvements
to solve such problems; and
WHEREAS, a study has now been completed by the Department of Highways
and Transportation with recommended improvements to Route 29 North, which study
has been adopted by this Board; and
WHEREAS, improvements to Route 20 in Albemarle County have been undertaken
phases over recent years, leaving a large portion still in need of impro~ements;
NOW, THEREFORE, BE IT RESOLVED by the Albemarle County Board of Supervisors
that the Virginia Department of Highways and Transportation be and is hereby
respectfully urged to assign highest priority and to commence the funding
allocation in fiscal year 1980 for improvements to Route 29 North as recommended
in the recent study by said Department; and
BE IT FURTHER RESOLVED that the Department of Highways and Transportation
is also requested to provide funding necessary to complete improvements to Route
20 in Albemarle County in the near future.
BE IT FURTHER RESOLVED that this resolution be presented~at the annual
Pre-Allocation Hearing for the Culpeper District on April 11, 1979.
24 2
Agenda Item No. 3b. Road Viewers Request.
Mr. Agnor presented the following letter dated March 26, 1979:
"Four homes jointly use a private road on a forty foot right of way as
defined on the attached plat.
The below signed heads of the four households desire and request that the State
of Virginia assume maintenance of the first 680' of the private road by extending
State Route 806 to and onto the property of Otis L. Collier. Please advise
if additional information is required to achieve favorable consideration.
(SIGNED BY THE FOLLOWING)
Don M. Sullivan
Otis L. Collier
Hollas G. Collier
Kenneth Wayne Baugher"
Motion'was offered by Dr. Iachetta to request the Road Viewers to review this and
report back to the Board. Mr. Roudabush seconded the motion and same carried by the following
recorded vote:
AYES:
NAYS:
Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
None.
Agenda Item No. 3bl. James Morris: Request to abandon portion of Route 668.
Mr. Agnor read the following petition received April 10, 1979:
"We the undersigned, hereby petition the Board of Supervisors to close State
Route 668 between State Route 601 and State Route 667. Maintenance of said
portion of State Route 668 was discontinued, by resolution of the Board of
Supervisors, on November 19, 1964. "Minute book 6, page 310."
(SIGNED BY THE FOLLOWING)
James Sherwood Morris
Douglas MacRae-Mackay
Roy Bailey"
Mr. Agnor said Mr. James Morris discovered he was too close to an abandoned State
right of way when he started building on his property. The right of way exists but there
is no roadway. Mr. Morris was advised to halt construction until the matter was resolved.
He then petitioned the Board of Zoning Appeals for a variance to the setback requirements.
The variance was approved yesterday. Mr. Agnor said he has discussed the matter with Mr.
Joe Richmond, Sr., attorney for Mr..Morris. He indicated to Mr. Richmond the normal
procedure necessary for an abandonment which resulted in the above petition. Also included
with the letter was an extract from the minutes of November 19, 1964 whereby the maintenance
was abandoned. Mr. Agnor said this morning the Clerk informed him that more than three
property owners are involved since there are quite a number of parcels served by this road.~
Mr. Dan S. Roosevelt, Resident Highway Engineer, was present and noted that the Highway
Department has no interest in this road.
Mr. St. John explained the procedures for an abandonment as set out in Virginia Code
Section 33.1-157. Motion was then offered by Mr. Henley to advertise the above request for
a public hearing on June 13, 1979 at 9:15 A.M. in the Board Room of the County Office
Building. Mr. Roudabush seconded the motion and same carried by the following recorded
vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta Lindstrom and Roudabush.
NAYS: -None. '
Agenda Item No. 3c. Request to have roads in Hollymead Subdivision taken into the
State Secondary System.
Mr. Agnor noted letter received from Mr. James M. Hill, Jr., agent for Dr. Charles W.
Hurt,--requesting to have Tinkers Cove Road and Woodburn Road in Hol!ymead Subdivision taken
into the State Secondary System. He noted the roads are ready for acceptance. Motion was
then offered by Dr. Iachetta to adopt the following resolution:
BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia,
that the Virginia Department of Highways and Transportation be and is hereby
requested to accept into the Secondary System of Highways, subject to final
inspectLan and approval by the Resident Highway Department, the following roads in
SectiOn 3 in Holtymead Subdivision:
Beginning at station 77+50 of Woodburn Road, a point on the
centerline of Woodburn Road and the present end of state maintenance
of State Route 1521 Woodburn Road; thence with Woodburn Road in a
northeasterly direction 700 feet to station 70+50, the end of
dedication of Woodburn Road. ·
Beginning at station 0-80 of Tinkers Cove Road,-a point common
to the centerline intersection of Tinkers Cove Road 'and the edge
of pavement of Woodburn Road (State Route 1521); thence with Tinkers
..... ~ ~ ~ ~theasterl~ and southeasterly_direction 1636.81 feet
A ril ~1~ ~ . ~ul --
BE IT FURTHER RESOLVED that the Virginia Department of Highways and
Transportation be and is hereby guaranteed a 50 foot unobstructed right of way
and drainage easements along these requested additions as recorded by plat
in the Office of the Clerk of the Circuit COurt of Albemarle County in Deed
Book 531, page 313.~
Mr. Roudabush seconded the foregoing motion and same carried by the following recorded
vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Llndstrom and Roudabush.
NAYS: None.
Agenda Item No. 3d. Request to have road in Langford Subdivision taken into the State
Secondary System.
Mr. Agnor said letter has been received from Mr. Ronald D. Carter to have Langford
Place in Langford Subdivision taken into the State Secondary System. Motion was then "
offered by Dr. Iachetta, seconded by Mr. Roudabush to adopt the following resolution:
......... BE IT RESOLVED by the Board of Superlvisors of Albemarle County,
Virginia, that the Virginia Department of Highways and Transportation be
and is hereby requested to accept into the Secondary System of Highways,
subject to final inspection and approval, by the Resident Highway Department,
the following road in Section 2 in Langford Subdivision:
Beginning at station 10+10 of Langford Place, a point common
to the edge of Interstate Frontage Road No. I (station 58+20.4~)
and the centerline of Langford Place; thence with Langford Place
in a northwesterly direction 2,572.39 feet to station 35+82.39,
the end of Langford Place in Section 2 of Langford.
BE IT FURTHER RESOLVED that the Virginia Department of Highways
and Transportation be and is hereby guaranteed a 50 foot unobstructed
right of way and drainage easements along this requested addition as recorded
by plats in the Office of the Clerk of the Circuit Court of Albemarle County
in Deed Book 648, pages 425 and 427.
The foregoing motion carried by the following recorded vote:
AYES: Messrs. Dottier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
Agenda Item No. 3e. Vacate a portion of Leed's Lane.
This item was deferred from February 14, 1979 pending a rezoning request, ZMA-79-04,
for Mr. Ronald Smullen. On March 21, 1979, the Board approved ZMA-79-04 with the proffer
to upgrade Leed's Lane to state standards. Therefore, this request is a conflict. Motion
was then offered by Mr. LindStrom to deny the request to vacate a portion of Leed's Lane.
Dr. Iachetta seconded the motion and same carried by the following recorded vote:
AYES:'' Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
Agenda Item No. 3f. Keene Landfill Easement.
This was deferred from March 14, 1979 because the Board was concerned that the deed
did not contain any mention of right or denial of right for the applicant to subdivide his
property. Mr. St. John redrafted the deed and noted the change in the last sentence which
reads "the right of way is pertinent to and shall run with the land of the Grantee so long
as that land shall remain unsubdivided." He said Mr. Ray Marshall, Grantee, had not agreed
to this wording but was present at this meeting.
Mr. Marshall said the language would be satisfactory if it contained a provision
allowing him to divide into not more than two tracts. Mr. St. John said the additions of
the wprds "into not more than two tracts" would accomplish what Mr. Marshall desires. Mr.
Fisher asked if the wording would make it clear, if the property is divided into two tracts,
that the owner of the second parcel is also bound by this agreement and cannot subdivide.
Mr. St. John felt it would. Mr. Lindstrom did not see any problem allowing him to divide
into two parcels. He then offered motion to adopt the following deed of easement with the
change in the last sentence as suggested by Mr. St. John. Dr. ~achetta seconded the motion
and same carried by the following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
~AYS: None.
THIS DEED OF EASEMENT, made this llth day of April, 1979, by
and between the COUNTY OF ALBEMARLE, VIRGINIA, Grantor, and Ray L.
Marshall, Grantee,
WI TNES SETH :
For and in consideration of the sum of TEN ($10.00) DOLLARS, cash
in hand paid, and other valuable consideration, the receipt of which is
hereby acknowledged, the Grantor does hereby GRANT and CONVEY WITH
SPECIAL WARRANTY unto Ray L. Marshall,_ his heirs and assi~o~- ~ ~-
exclusive r~H~-~r-,,,o .... ~
of which is shown on a plat of Robert L. Lure, C.L.S., bearing date of
November 8, 1978, entitled "A Plat Showing Tax Map 129 A Portion of Parcel
2A, the Albemarle County Property", a copy of which is attached hereto and is
to be recorded with this deed. The right-of-way and easement herein
conveyed is appurtenant to and shall run with the land of the Grantee so
long as said land is not subdivided into more than two tracts.
(NOTE: PLAT REFERRED TO IS-ATTA
SEE: PLAT DONE BY WILhlAM S.ROUDABUSH
9~
t ~1.0
Ir- S 850 39' IO"E
ALBEMARLE COUNTY
S 71° 39 '31 "E
99,3,1 ' ~' .I
~_.S :54° 28'55" E /~ S 83~.00'59'' E
137.56 ' " 3,8.49'
S 60° 09' 40" E
115.86 '
b, = I$° 59'00"
R = 467.18'
A = 1.14.02'
C.B.= S 67 °09' I0" E
S 74° 08' 40"E
99.4'0 '
A = I0° 38' 30"
R = 808.76'
A = 150.21 ' /
C = 15000', ,, /
C.9.= S 6~°49 25 E /
/ /
S 63°
88.85'
A 244.58 !
C: 244.48'
C.B= S66olS'40"E / / /
/ /
Ii
~ I
\
\ \
S 69° 07'10"E
135~33'
=__ 64.°26 '00"
162.11'
A: 182.30'
C.B.= N
47.92
__o.~, 50,,E \0',%, 47.92'
~ = 31004'~0"
R 263.78
A = 145.05'
C : 14L28 '
CB. = N '61058'50" E
N- 77° 30'50"E
21.88'
A = 28° 27' CO"
/
! /
/ /
NOW OR FORMERLY
CHARLES BEVAN
April 1i, 1979 (Regular--Day Meeting)
Agenda Item No. 3g. Report on Status of Roads in Terrybr0ok Subdivision.
Mr. J. Ashley Williams, Assistant County Engineer, noted a meeting held tast week
between the Highway Inspector, Charles Terry, John Anderson, Preston Stallings and himself
concerning improvements necessary for having a road in Terrybrook Subdivision accepted into
the Secondary System. Mr. Williams said the necessary improvements have been pointed out
and all parties involved have agreed to do their share of the work. Mr. Roudabush then
suggested, this be put o'n the next month's agenda for action if the work is completed.
Agenda Item No. 3~. Whitewood Road.
Mr. Roosevelt noted letter received from Mr. David J. Wood requesting some action on
Whitewood Road. He then summarized the history of the request. On December 20, 1973, a
resolution was adopted by the Board to request the Highway Department to accept into the
State Secondary System, a road approximately 2,973.95 feet in length. Then on March 20,
1975, another resolution was adopted requesting that a road approximately 2,380.64 feet in
length be taken into the system. On July 17, 1975, letter was received from the Highway
Department accepting 0.563 mile in length of the road. Therefore, a resolution is now
needed to accept the remainder into the State System. Mr. Roosevelt said the Highway
Department is at fault for this and is willing to accept this section into the System. He
requested that he be permitted to write the resolution. M~R~osevelt said the two questions
involved are: 1) If the Board wants to add this section of the road and 2) Understanding
that the Highway Department will have to do some maintenance which has not been maintained
in the past three years. The resolution needs to indicate that the Board is requesting
this section be added to the state system and some secondary maintenance funds will have to
be expended to correct some minor things.
Mr. Fisher asked Mr. Tucker his feelings about whether this piece of road should
become part of the State Secondary System. Mr. Tucker said yes.
Mr. Roosevelt noted a gap of 150 feet will still remain. The 150 feet belong to Dr.
Hurt. He has not brought it up to state standards. Mr. Roosevelt said that is not the
Highway Department's fault. He also noted that if this section had been taken in four
years ago, no maintenance fee would have been necessary because maintenance funds would
have been available. However, a maintenance fee is now necessary. Motion was then offered
by Dr. Iachetta to authorize Mr. Roosevelt to prepare a resolution to have the above
section taken into the State Secondary System. Mr. Lindstrom seconded the motion and same
carried by the following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
Mr. Williams said he discussed the 150 foot gap with Mr. Jim Hill, agent for Dr.
Charles Hurt. In order to have this section taken in, Dr. Hurt will have to post a bond,
maintenance fee and make repairs to the road. After a brief discussion, motion was offered
by Br. Iachetta to request the Engineering staff to notify Dr. Charles Hurt, in writing, of
the County's desire to have the 150 foot section of Greenbrier Drive (between Route 29
North and Whitewood Road) up to state standards in order to have it accepted into the State
Secondary System. Mr. Lindstrom seconded the motion and same carried by the following
recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
Agenda Item No. 3i. Other Highway Matters.
A resolution was adopted by the Board on February 14., 1979 requesting acceptance of
Nottingham Road i'nto the State Secondary System. Mr. Roosevelt sent the resolution to the
Secondary Road Division Office and received a letter back stating that "We would be amenable
to waiving the performance bond requirement for the construction of this road only if the
developer could no longer be held financially accountable and if the request was made by
the Albemarle County Board of Supervisors." Therefore, Mr. Roosevelt requested a resolution
be adopted by the Board requesting that Nottingham Road be added without a performance
bond. Dr. Iachetta then offered motion to adopt the following resolution. Mr. Roudabush
seconded the motion and same carried by the following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
BE IT RESOLVED by the Board of Supervisors of Albemarle County,
Virginia, that the Virginia Department of Highways and Tra~mportation be
and is hereby requested to accept into the Secondary System of Highways,
subject to final inspection and approval by the Resident Highway Department,
the following road in Westmoreland Subdivision:
Beginning at the centerline intersection of Nottingham Road
and Berwick Court, thence in a southwesterly direction 175 feet
to-the end of Nottingham Road.
BE IT FURTHER RESOLVED that the Virginia DePartment of Highways and
Transportation be and is hereby guaranteed a 50 foot unobstructed right of
way along this requested addition as recorded by plat in the Office of the
Clerk of the Circuit Court of Albemarle County in Deed Book 423, page 19.
AND FURTHER RESOLVED since this road has been in existence for nine years,
the Board of Supervisors requests the Virginia Department of Highways and
Transportation to waive requiring the performance bond with the understanding
that should repairs become necessary during the first year the road is in
the Secondary System, funds for such repairs will be taken from unallocated
funds in the highway budget.
Since road view requests have been received, Mr. Agnor suggested the road viewers be
appointed. Motion was then offered by Mr. Dorrier to appoint Messrs. John Higginson,
Alonzo Jones and William L. Rer~aolds as the road viewers for 1979. Mr. Lindstrom seconded
the motion and same carried by the following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
Mr. Henley requested the opportunity to appoint someone from his district at a later
meeting.
Motion was then offered by Mr. Lindstrom, seconded by Dr. Iachetta to set the public
hearing for the Route 29 North Corridor Study for May 10, 1979 at 7:30 P.M. in the Albemarle
County Courthouse. The mot~ion carried by the following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
Mr. Dorrier he has received complaints because there are no centerlines on Routes 620
and 795. Mr. Roosevelt said he would look into the matter with the Traffic Engineer. He
noted Route 795 is scheduled for resurfacing this year. If there is any maintenance money
available, Route 622 will also be resurfaced.
Mr'. Lindstrom said he has received complaints about the deep culverts at the inter-
section of Georgetown and Barracks Road. Mr. Roosevelt said the situation was examined
when the traffic signal was installed and the road widened to put in a turn lane. He
agreed it is dangerous but is needed for drainage and this culvert has been marked with
warning signs.
Dr. Iachetta said the shoulder of Indian Springs Road as you ieave Carrsbrook Drive is
broken.
Mr. Roudabush questioned the possibility of improving Route 769. Mr. Roosevelt said
right of way is needed and it would be handled as other improvements are handled.
Not Docketed. Mr. Fisher asked for an update from the Planning Commission on revision
of the Zoning Ordinance. Mr. Robert W. Tucker, Jr., Director of Planning, said the Planning
Commission has been delayed by a couple of major issues. The issues basically involved the
agricultural district. Mr. Tucker said various sections of the ordinance have been scheduled
for Planning Commission review on May 14.
Mr. Lindstrom said the Chairman of the Planning Commission, Colonel Washington, told
him that a letter will be sent to the Board asking for some advice and guidance. The items
being asked are: 1) The possibility of distributing more maps. 2) Another public hearing
before the Planning Commission concludes their work. Mr. Tucker said the Planning Commission
wants some direction on submission of the Zoning Ordinance; whether the entire Ordinance
should be submitted with the Zoning Map or whether they should submit the text and continue
working on the map. If the Planning Commission decides to have a public hearing, more
funds will be needed.
Mr. Lindstrom felt the text of the Ordinance should be submitted as soon as possible
instead of waiting for the map. Mr. Henley felt the Planning Commission should be allowed
all the time needed. Mr. Dorrier felt the public desired to be part of the process and he
supported another public hearing. After some discussion, Mr. Fisher felt the consensus was
to have the text submitted as it is completed, with submission of the map when it is finished.
Agenda Item No. 4. Request to Sign Fire Service Contract.
Mr. Agnor said the fire service contract was approved by the Board on February 14,
1979 with authorization for signature pending approval by City Council. City Council has
approved same. Therefore, the contract is ready for signature. Motion was then offered by
Nr. Lindstrom, seconded by Mr. Roudabush, to authorize the Chairman to execute the Fire
Service Contract as set out on pages 162 and 163 of Minute Book 17. The motion carried by
~]~e following recorded vote:
AYES:
NAYS:
Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
None.
April 1[, 1979 (Regular--Day Meeting)
Agenda Item No. 5. Set Tax Levy for 1979.
Motion was offered by Mr. Lindstrom to approve the 1979-80 County Budget as presented
and amended on April 4, 1979 and adopt the following resolution laying the tax levy for the
taxable year 1979. Dr. Iachetta seconded the motion and same carried by the following
recorded vote:
AYES:
NAYS:
Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
None.
BE IT RESOLVED that the Board of Supervisors of Albemarle'County,
Virginia, does hereby lay the County levy for the taxable year 1979
for General County Purposes at Sixty-Seven Cents ($0.67) on every One
Hundred Dollars worth of assessed value of real estate; at Five Dollars
($5.00) on every One Hundred Dollars worth of assessed value of personal
property; at Five Dollars ($5.00) on every One Hundred Dollars worth of
assessed value of machinery and tools; at Sixty-Seven Cents ($0.67) on every
One Hundred Dollars Worth of assessed value of mobile homes; at Four
Dollars and Eighty Cents ($4.80) on every One Hundred Dollars Worth of
assessed value of public service on unequalized assessments; and at
Sixty-Seven Cents ($0.67) on every One Hundred Dollars Worth of assessed
value of public servi~e on equalized assessments; and
FURTHER orders that the Director of Finance of the County of Albemarle
assess and collect on all taxable real estate and all taxable personal
property, including machinery and tools not assessed as real estate, used
or employed in a manufacturing business, not taxable by the State on
Capital; including Public Service Corporation property except the rolling
stock of railroads based upon the assessment fixed by the State Corporation
Commission and certified by it to the Board of Supervisors both as to
location and valuation; and including all boats and watercraft under five tons
as set forth in the Code of Virginia; and all vehicles used as mobile homes or
offices as set forth in the Virginia Code; excluding merchant's capital,
farm machinery, farm tools, farm livestock, and household goods as set
forth in the Code of Virginia, Section 58-829 and 58-829.1.
Agenda Item No. 6. Appropriation Ordinance.
Motion was offered by Dr. Iachetta to adopt the Annual Appropriation Ordinance as set
out on the following pages. Mr. Lindstrom seconded the motion and same carried by the
following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
ANNUAL APPROPRIATION ORDINANCE
OF THE COUNTY OF ALBEMARLE, VIRGINIA
FOR THE FISCAL YEAR ENDING JUNE 30, 1980
An ordinance making appropriations of sums of money for all necessary expen-
ditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending
June 30, 1980; to prescribe the provisos, terms, conditions, and provisions
with respect to the items of appropriation and their payment; and to repeal
all ordinances wholly in conflict with this ordinance and all ordinances
inconsistent with this ordinance to the extent of such inconsistency.
BE IT ORDAINED by the Board of County Supervisors of the COUNTY OF
ALBEMARLE, VIRGINIA:
SECTION I
That the following sums of money be and the same hereby are appropriated
for the purposes herein specified for the fiscal year ending June 30, 1980:
Paragraph One
For the current expenses of COLLECTION AND DISBURSEMENT OF TAXES AND
OTHER REFUNDS the sum of one million two hundred twenty-three thousand four
hundred seventy-nine dollars and no cents ($1,223,479) is appropriated from
the General Fund to be apportioned as follows:
1. Refunds $ 1,223,47~9
Paragraph Two
For the current expenses of .the function of GENERAL MANAGEMENT AND
SUPPORT the sum of two million eighteen thousand four hundred seventeen
.dollars and no cents ($2,018,417) is appropriated from the General Fund to
be apportioned as follows:
1. Board of Supervisors $
2. County Executive
3. Personnel
4. Purchasing
5. County Attorney
6. Assessment of Real Property
7. Finance
8. Engineering
9. Planning
10. Ivy Landfill
11. Keene Landfill
12. Elections
13. Maintenance-Buildings & Grounds
14. Virginia Association of Counties
15. Thomas Jefferson Planning District Commission
16. Economic DevelOpment
17. Bicentennial Center
18. Soil Survey
19. Surety Bonds
20. Miscellaneous Telephone Expense
21. National Association of Counties-Dues
139,053
79,432
324,003
51,568
80,691
248,663
303,468
133,564
169,782
212,830
4.7,O3O
42,427
148,913
3,120
14,192
3,500
9,628
5,503
4OO
150
5OO
Paragraph Three
For the current expenses of the function of HUMAN DEVELOPMENT the sum
of two million one hundred eighty-five thousand seven hundred thirty-one
dollars and no cents ($2,185,731) is appropriated from the General Fund to
be apportioned as follows:
Parks & Recreation $ 23?,584
Housing Coordinator . 39,643
Operating Expenses-Department of Social Service666,421
4. Public Assistance: Federal, State & Local
5. Purchase of Services-Title II Program
6. Health Department
7. Mental Health & Retardation Services
8. Regional Library
9. Piedmont Virginia Community College
10. Extension Service
11. Youth Employment Service
12. District Home
13. Offender Aid & Restoration
14. Madison House
15. Community Action Agency
16. Jefferson Area Board on Aging
507,500
40,000
238,918
55,199
298,325
4,900
54,061
35000
5,700
12,000
4,000
14,693
3,787
April 11,'1979 (Regular-Day Meeting)
Paragraph Four
For the current expenses of the function of PUBLIC SAFETY AND JUSTZCE
the sum of one million seven hundred n~nety-two thousand eight hundred fifty-
four dollars and no cents ($1,792,854) is appropriated from the General Fund
to be apportioned as follows:
1. County Clerk $ 115,062
2. Circuit Court 39,452
3. General District Court 9,795
4. Commonwealth's Attorney 63,115
5. Juvenile Court 21,990
6. Sheriff 692,766
7. Fire Department 217,610
8. Forest Fire Extinction Service-State 3,100
9. Volunteer Fire Departments 145,700
10. Code Enforcement 337,319
11. Animal Control 37,628
12. Charlottesville-Albemarle Rescue Squad 2,810
13. Highway Safety Commission 200
14. Emergency Services 4,125
15. Contributions to Regional Jail Operation 79,770
16. Juvenile Detention Home 11,745
17. Magistrate's Office 2,297
18. Scottsville Rescue Squad 2,810
19. Emergency Medical Communications Equipment-Maintenance 250
20. Western Albemarle Rescue Squad 2,810
21. Community Attention Homes 2,500
Paragraph Five
For the current expenses of the function of CAPZTAL OUTLAYS the sum
of five hundred thousand dollars and no cents ($500,000) is appropriated
from the General Fund and transferred to:
1. Capital Outlay Fund
$ 500,000
SUMMARY
TOTAL GENERAL FUND appropriations for
Fiscal Year Ending June 30, 1980
$ ~,7,20,481
To be provided as follows:
Prior Year's Carry-Over Balance
Revenue from Local Sources
Revenue from the Commonwealth
Revenue from the Federal Government
Non-Revenue Receipts
Total GENERAL FUND resources available
For Fiscal Year Ending June 30, 1980
$ 100,000
5,681,039
1,791,697
10,500
137,245
$ .7,720,481
SECTION II
That the following sums of money be and the same hereby are appropriated
for SCHOOL purposes herein specified for the fiscal year ending June 30, 1980:
Paragraph One
For the current expenses of the SCHOOL FUND the sum of fifteen million
six hundred forty thousand five hundred eight-five dollars and no cents
($15,640,585) .is appropriated from the School Fund to be apportioned as
follows:
1. Administration $ 304,563
2. Instruction-Regular Day School 9,273,464
3. Other Instructional Costs 1,135,833
4. Attendance & Health Services 70,200
5. Attendance & Health Services (Activities-
Albemarle High Sc~6~13~%
Attendance & Health Services (Activities-
Western Albemarle High School) 128,989
7. Pupil Transportation 1,133,159
8. Replacement-Transportation Vehicles 150,000
9. School Food Services 16,614
10. Operation-School Plant 1,299,808
11. Maintenance-School Plant 404,373
12. Fixed Charges 853,436
13. Adult Education 81,900
14. Other Educational Programs 386,372
15. Capital Outlay 261,51.0
140,364
April 11, 1979 (Regular-Day Meeting)
250
Paragraph Two
For the current expenses of FEDERAL SCHOOL PROGRAMS the sum of one
million fifty-five thousand three hundred sixty dollars and no cents
($1,055,360) is appropriated from the School Fund to be apportioned as follows:
1. ESEA Title I (Low Income)
2. ESEA Title I (Migrant)
3. ESEA Title IV-B (Libraries & Learning Resources)
4. ESEA Title IV-C (Every Child A Winner)
5. ESAA Title VII (SP*AR)
6. Crime Resistance (TIPS)
7. COPE & PREP
501,033
57,863
40,000
1,610
179,435
45,680
229,739
SUMMARY
Total SCHOOL FUND appropriations for
Fiscal Year Ending June 30, 1980
$16,695,945
To be provided for as follows:
Revenue from Local Sources (Trans.from Gen.Fd.) $ 8,755,105
Revenue f~om the Commonwealth 6,208,880
Revenue from the Federal Government
*Federal Revenue Sharing (Transferred from
Federal Revenue Sharing Fund)
Non-Revenue Receipts
Total SCHOOL FUND resources available
For Fiscal Year Ending June 30, 1979
1,055,360
500,000
176~600
$16,695,945
*Federal Revenue Sharing monies are earmarked for payment of energy
usages of electricity and fuel in Education as set forth in Item
Paragraph One of this Section (Operation-School Plants).
SECTION III
That the following sums of money be and the same hereby are appropriated
for the purposes herein specified for the fiscal year ending June 30, 1980:
Paragraph One
For the function of CAFETERIA OPERATIONS the sum of five hundred forty-
one thousand dollars and no cents ($541,000) is hereby appropriated from the
Cafeteria Fund to be apportioned as follows:
Maintenance and Operation of School Cafeterias
SUMMARY
$ 541,000
Total CAFETERIA FUND appropriations for
Fiscal Year Ending June 30, 1980
To be provided for as follows:
Receipts from Cafeterias
Total CAFETERIA FUND resources available
For Fiscal Year Ending June 30, 1980
% 541.000
$ 541,000
$ 541,000
Paragraph Two
For the function of TEXTBOOK RENTALS the sum of one hundred sixty-three
thousand five hundred dollars and no cents ($163,500) is here appropriated
from the Textbook Rental Fund to be apportioned as follows:
1. Textbooks $ 163,500
SUMMARY
Total TEXTBOOK RENTAL FUND appropriations for
Fiscal Year Ending June 30, 1980 ~. 163,500
To be provided as follows:
Receipts from Rental Fees $ 163,500
Total TEXTBOOK RENTAL FUND resources available
For Fiscal Year Ending June 30, 1980 $ 163,500
Paragraph Three ''
For the function of the McINTIRE TRUST FUND the sum of four thousand
five hundred dollars and no cents ($4,500) is hereby appropriated from the
McIntire Trust Fund to be apportioned as follows:
1. Payment to County Schools $ 4,500
April 1~, 1979 (Regular-Day Meeting)
SUMMARY
Total McIN~IRE TRUST FUND appropriations for
Fiscal Year Ending June 30, 1980
To be provided as follows:
Revenue from investments per trust
Total McINTIRE TRUST FUND resources available
For Fiscal Year Ending June 30, 1980
$
$ 4,500
$ 4,500
Paragraph Four
For the function of REGIONAL JAIL OPERATIONS the sum of seven hundred
eighty-five thousand three hundred twenty-three dollars and no cents
($785,323) is hereby appropriated from the Regional Jail Fund to be apportioned
as follows:
1. Operation of Regional Jail
$ 785,323
SUMMARY
Total REGIONAL JAIL FUND appropriations for
Fiscal Year Ending June 30, 1980
$ 785,323
To be provided as follows:
Revenue from Local Sources
Revenue from the Commonwealth
Revenue from Other Sources
Total REGIONAL JAIL FUND resources available
For Fiscal Year Ending June 30, 1980
$ 239,243
496,680
49,400
$, 785~323
//
SECTION IV
That the following sums of money be and the same hereby are appropriated
for the purposes herein specified for the fiscal year ending June 30, 1980:
Paragraph One
For the current expenses of the function of GRANT PROJECTS the sum of
one hundred twelve thousand five hundred forty-five dollars and no cents
($112,545) is appropriated from the Grant Project Fund to be apportioned
as follows:
1. Watershed Management Program
2. Clean Community Commission
$ 102,800
9,745
SUMMARY
Total GRANT PROJECT FUND appropriations for
Fiscal Year Ending June 30, 1980
$ 112,545
To be provided for as follows:
Revenue from EPA Grant
Revenue from Litter Control Grant
Revenue from Local sources
Total GRANT PROJECT FUND resources available
For Fiscal Year Ending June 30, 1980
$ 77,100
9,745
25,700
112,545
SECTION V
That the following sums of money be and the same hereby are appropriated
for the purposes herein specified for the fiscal year ending June 30, 1980:
Paragraph One
For the current expenses of the function of DEBT SERVICE the sum of
one million nine hundred sixteen thousand two hundred eighty-five dollars
and no cents ($1,916,285) is appropriated from the Debt Service Fund to be
apportioned as follows:
1. Regular Debt
2. School Debt
3. Coupon Cremation Costs
$ 60,500
1,853,685
2,100
SUMMARY
Total DEBT SERVICE FUND appropriations for
Fiscal Year Ending June 30, 1980
$ 1,916,285.
To be provided for as follows:
Revenue from Local Sources (Trans.from Gen. Fd.) $ 1,91~.~285
Total DEBT SERVICE FUND resources available
For Fiscal Year Ending June 30, 1980 $ 1,916~285
April ll, 1979 (Regular-Day Meeting)
Total appropriations mentioned in
Sections I through V in this Ordinance for the
Fiscal Year Ending June 30, 1980:
RECAPITULATION
Section I
Section II
Section III
Section IV
Section V
General Fund
School Fund
Self-Sustaining Funds
Grant Project Fund
Debt Service Fund
GRAND TOTAL
$ 7,72-0,481
16,69~,945
1,494,323
112,545
1,916,285
$~,7,939,~579
BE IT FURTHER ORDAINED that the director of finance is hereby authorized
to transfer to other funds from the General Fund, from time to time as monies
become available, sums equal to, but not in excess of, the appropriations made
to these funds from the General Fund for the period covered by this appropri-
ation ordinance.
SECTION VI
Ail of the monies appropriated as shown by the contained items in
Sections I through IV are appropriated upon the provisos, terms, conditions
and provisions herein before set forth in connection with said terms and
those set forth in this section.
Paragraph One
Subject to the qualifications in this ordinance contained, all appro-
priations made out of the General Fund, the School Operating Fund, the
Cafeteria Fund, the McIntire Trust Fund, the Regional Jail Fund, the Textbook
Rental Fund, and the Grant Project Fund are declared to be maximum, condi-
tional and proportionate appropriations--the purpose being to make the appro-
priations payable in full in the amount named herein if necessary and then
only in the event the aggregate revenues collected and available during the
fiscal year for which the appropriations are made are sufficient to pay all
of the appropriations in full. Otherwise, the said appropriations shall be
deemed to be payable in such proportion as the total sum of all realized
revenue of the respective funds is to the total amount of revenue estimated
to be available in the said fiscal year by the Board of SUpervisors.
Paragraph Two
Ail revenue received by any agency under the control of the Board of
Supervisors or by the School Board or by the Board of Public Welfare not
included in its estimate of revenue for the financing of the fund budget
as submitted to the Board of Supervisors may not be expended by the said
agency under the control of the Board of Supervisors or by the School Board
or by the Board of Public Welfare without the consenv of the Board of
Supervisors being first obtained. Nor may any of these agencies or boards
make expenditures which will exceed a specific item of an appropriation
or make transfers between specific items of appropriation without the
consent of the director of finance being first obtained.
Paragraph Three
Ail balances of appropriations payable out of the General Fund of the
county treasury at the close of business on the thirtieth (30th) day of
June, 1980 except as otherwise provided for, are hereby declared to be
lapsed into the county treasury and shall be used for the payment of the
appropriations which may be made in the appropriation ordinance for the
next fiscal year, beginning July 1, 1980. However, nothing in this para-
graph shall be construed to be applicable to the School Fund, School
Construction Fund, Cafeteria Fund, Textbook Rental Fund, McIntire Trust Fund,
Contributions to Volunteer Fire Departments, or Grant Project Fund, but any
balance available in these funds shall be used in financing the proposed
expenditures of these funds for the fiscal year beginning July 1, 1980.
Paragraph Four
No obligations for goods, materials, supplies, equipment or contractual
services for any purpose may be incurred by any department, bureau, agency,
or individual under the direct control of the Board of Supervisors except by
~equisition to the purchasing agent; provided, however, no requisition for
contractual services--such as communications, travel, freight, express--and
membership fees and subscriptions shall be required; and provided further
that no requisition for contractual services involving the issuance of a
contract on a competitive bid basis shall be required, but such contract ~i~3~)!~
shall be approved b~:the head of the contracting department, bureau, agency,
or individual and the purchasing agent, who shall be responsible for
securing such competitive bids on the basis of specifications furnished by
the contracting department, bureau, agency or individual.
253
April 1~, 1979 (Regular-Day Meeting
In the event of the.failure for any reason of approval herein required
for such contracts, said contract shall be awarded through appropriate action
of the Board of Supervisors.
Any obligations incurred contrar.~ to these requirements shall not be
considered obligations of the county, and the director of finance shall not
issue any warrants in payment of such obligations.
Paragraph Five
Allowances out of any of the appropriations made in this ordinanc~ by any or all
county departments, bureaus, or agencies under the control of the Board of Supervisors
any of their officers and employees for expense on account of the use of such officers
and employees of their~personal automobiles in the discharge of their official duties
shall be paid at the same rate as that established by the State of Virginia for its
employees and shall be subject to change from time to time to maintain like rates.
Paragraph Six
Ail travel expense accounts shall be submitted on forms and according
to regulations prescribed or approved by the director of finance.
Paragraph Seven
All ordinances and parts of ordinances inconsistent with the provisions
of this ordinance shall be and the same are hereby repealed.
Paragraph Eight
This ordinance shall become effective on July first, nineteen hundred ~
and seventy-nine.
Agenda Item No. 7. Appropriation: Chris Green Parking Lot.
Mr. Agnor said after two summers of crowded parking conditions, it was decided that
the existing parking lot needed to be redesigned and expanded to b~ compatible with the
beach area. Several weeks ago, funds were requested to conduct a survey necessary to
determine the exact location for the parking facility. The engineering department has
prepared the plans. The site plan was approved by the Planning Commission last night.
Therefore, they are ready to go to bid. Mr. Agnor said before going through the bid process,
he wanted the Board's approval for an allocation of the Capital Improvement funds needed
for the project~
Mr. Earl Sudduth, Director of Parks and Recreation, was present and introduced Mr.
David McCleary, from the Engineering Department who prepared the plans. Mr. McCleary said
about 130 additional parking spaces are needed to accommodate expected needs. Therefore, a
parking lot has been designed with that amount of spaces and as much woodlands as possible
has been preserved. The design also provides for pedestrian walkways. He said the surface
of the parking area will be compacted gravel and the entrance road will be surface treated.
Mr. McCleary said the Planning Commission also requested the Board to provide additional
funds to construct another picnic area along with the parking area construction. Between
ten and twenty picnic tables are proposed. The cost of the picnic tables has not been
included in the estimate but most of the work can be done by parks staff.
Mr. Fisher asked if any grading would be required for the picnic area. Mr. Sudduth
said most of the cost will be the grading and clearing itself. The picnic tables can be
produced for $75.00. Dr. Iachetta asked if the tables were to be made of wood. Mr. Sudduth
said yes. Dr. Iachetta asked the life span of those compared to concrete. Mr. Sudduth
said the life span is good but there is a major problem with vandalism. They plan to
locate some of the old tables with the new. Dr. Iachetta suggested that concrete tables be
examined. He felt the parks staff could build those as well.
Mr. Roudabush asked if there is room for an automobile to turn around .once it is in
the parking area. Mr. Sudduth said yes. Hopefully, the present problems of overcrowdedness
will be eliminated by this parking lot expansion. Mr. Sudduth said when the parking area
is filled, access to the swimming facility will be closed. There is no control over that
now.
Mr. Agnor said hopefully this project can be completed by the beginning of the summer
season. He recommended that $30,000 be appropriated from the Capital Improvements Budget.
Motion was then offered by Dr. Iachetta, seconded by Mr. Roudabush, to adopt the following
resolution:
BE IT RESOLVED by the Board of Supervisors of Albemarle County,
Virginia, that $30,000..00 be, and the same hereby is, appropriated from
the Capital Improvements Budget to Code 19.10L.3--Chris Green Parking Lot.
The foregoing motion carried by the following recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iache~ta, Lindstrom and Roudabush.
NAYS: None.
Agenda Item No. 8. Amend Contract on Juvenile Detention Home.
Mr. Agnor said the Shenandoah Valley Juvenile Detention_Home__ contract provides for
additional owners to be aceent~ ~ *~ ~~~ .........
April tl, 1979 (Regu~r--D~Y~~:~ Meeting)
jurisdictions in terms of bed space and capacity, the governing bodies of each of the
participating jurisdictions have to approve the contract revision~ Rockbridge County is
asking to join and their proportionate share will be $126,750.00. Mr. Agnor recommended
approval of the amended contract to allow Rockbridge County to join subject to payment of
their proportionate share. Mr. Fisher asked the impact on existing facilities. Mr. Agnor
said adding jurisdictions does not increase the capacity because they presently handle the
children from those jurisdictions. This simply makes them an owner instead of a renter.
Motion was then offered by Dr. Iachetta to approve the following agreement and authorize
the Chairman to execute same. Mr. Dorrier seconded the motion and same-carried by the
following recorded vote:
AYES:
NAYS:
Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
None.
WHEREAS, at the present time the cities of Charlottesville, Harrisonburg,
Lexington, Staunton, Waynesboro and the counties of Albemarle, Augusta and
Rockingham are sponsoring local governments of the Shenandoah Valley
Juvenile Detention Commission, being hereinafter sometimes referred to as
"sponsoring local government" or "sponsors"; and
WHEREAS, under supervision of the Shenandoah Valley Juvenile Detention
Commission a Juvenile Detention Home has been constructed and is in operation;
and~
WHEReAs, the bids for the construction of such Juvenile Detention
Home were received from contractors in December 1966 for the construction
of this facility; and
WHEREAS, each of the original sponsoring local governments deposited
$37,500 as its share o1£ the cost of construction of the Juvenile Detention
Home; and
WHEREAS, the City of Staunton contributed an additional five 'and sixty-
seven hundredths (5.67) acres of land as the site for such facility; and
WHEREAS, other local governments in the area which were initially
expected to be served by the Shenandoah Valley Detention Home elected not
to become sponsors of this facility at the time the construction was planned
~and commenced; and
WHEREAS, it now appears that the County of Rockbridge desires to become
a sponsor of the Shenandoah Valley Detention Home; and
WHEREAS, the County of Rockbridge, Virginia is to become' a sponsoring
local government of the Shenandoah Valley Juvenile Detention Home and being
hereinafter sometimes referred to as "applicant local government" or "applicant"
and ;
WHEREAS, the State Legislation relating to joint sponsorship of juvenile
detention homes and commissions by local governments was amended in 1972
to permit enlargement of the number o.f sponsoring local governments of such
Juvenile Det~ention Homes and Commissions according to the terms of agreement
among the local sponsoring governments and applicant local governments; and
WHEREAS, the local governing bodies sponsoring the Shenandoah Valley
Juvenile Detention Home facility agree to accept such applicant local
government as an additional sponsor of the ~facility under the terms and
conditions stated below; and
WHEREAS, the applicant local government agrees to these terms and
conditions as the considerations under which it as an individual applicant
is to receive sponsoring membership-in the Shenandoah Valley Juvenile
Detention Commission and to obtain privileges for the use of the Shenandoah Valley
Juvenile Detention Home as provided to other sponsoring members; and
WHEREAS, it is agreed by the applicant local government and the sponsori~ng
local governments that the construction costs have risen in the Shenandoah
Valley area by 238% since December, 1966; and
WHEREAS, the cities of Charlottesville, Harrisonburg, Lexington,
Staunton, Waynesboro and the counties of Albemarle, Augusta and Rockingham
shall be known as the sponsors and as the party of the first part and that
the County of Rockbridge shall be known as applicant and that applicant shall
be known as party of the second part.
TERMS OF AGREEMENT
The following provisions are the terms of agreement between the-
sponsors and the applicant for membership as a sponsor of 'the Shenandoah
Valley Juvenile Detention Commission and the use of the Shenandoah Valley
Juvenile Detention Home:
..... l) That such 'applicant local government shall, prior to'June 15, 1979',
pay into the capital improvement reserve fund of the Shenandoah Valley Juvenile
Detention Home, the sum of $37,500 plus the sum of $89,250 representing the
increase in construction cost amounting to 238% for a total of $126,750.
255
April 1~, 1979 (Regular--Day
2) That such funds paid by each such applicant local government shall
be held in reserve and invested in appropriate government securities until
needed for capital improvements to the Shenandoah ~alley Juvenile Detention
Home. Such investments shall be made in a manner to obtain a maximum amount of
interest consistent with secure investment as can be reasonably expected.
3) That while such funds are held in reserve all interest collected from
such investments shall accrue to the benefit of the Juvenile Detention Commission
for the purpose of financing the operation of the facilities~of the Shenandoah
Valley Juvenile Detention Home or for capital improvement purposes for such
facilities, whichever the commission may determine to be appropriate.
4) Upon termination of this agreement each applicant local government
shall cease to be a sponsoring member and all rights and privileges which
such applicant local government may have enjoyed as a sponsoring local
government shall cease.
5) That such applicant local government shall pay into the operating
fund of the Shenandoah Valley Juvenile Detention Home by September l, 1979 an
additional amount equal to one-eighth (1/8) of the operating balance on hand
at the Detention Home as of June 30, 1979. Such payment shall be added to and
become a part of the operating balance for such facility.
6) That the payment for operational costs by such new local
government sponsors for the remainder of the first fiscal year shall be
determined by using the average per diem cost for the prior fiscal year and
multiplying this amount by the number of detention days of utilization of
the facility for confinement of Juveniles from the respective new sponsoring
member jurisdictions. Such payments shall be made tri-monthly. After
completion of the fiscal year in which the new sponsoring local government
becomes a member, the local share of cost for operation of the Shenandoah
Valley Juvenile Detention Home shall be prorated among all the then sponsoring local
governments according to the number of detention days of utilization of the
facility by each of the sponsoring Jurisdictions.
7) That it is understood and agreed that the Juvenile Judge from each
local governmental jurisdiction shall serve as a member ex-officio of the
Juvenile Detention Commission as provided by law and that each person serving
on the Shenandoah Valley Juvenile Detention Home Commission shall have one vote on all
matters coming before such commission.
8) That in addition to the Juvenile Judges, membership on the
Juvenile Detention Commission shall consist of only one (1) member from each
of the then sponsoring local governments, and that such member shall have
qualifications and be elected in a manner provided by State law, but with the
understanding that insofar as it is possible to do so within the framework
of state law, the governing bodies will give due consideration to the election
as a representative to the commission of the chief administrative officer of the
unit of local government or some other person vitally interested in the
Shenandoah Valley Juvenile Detention Home and having direct liaison with the
governing body of the unit of local government.
9) That in addition to the regular members, each then sponsoring unit
of local government shall designate in the same manner as required for the regular
member, one or more alternate representative members to serve upon request
of the regular member, as the member of the unit of local government to the
Shenandoah Valley Juvenile Detention Home Commission during the absence of the
regular member. Such alternate representative when serving as the regular
member shall be entitled to vote and participate in all commission action and
deliberation as if the alternate representative was the regular member.
10) That this agreement shall become effective on July 1, 1979 provided
it has been approved by all present sponsors and the applicant local government.
Agenda Item No. 9. Lottery Permit. Mr. Agnor presented a lottery permit request for a
raffle to be held by Camp Holiday Trails on the Foxfield Race Course; said raffle to be held
on April 28, 1979. Mr. Fisher asked if the owner of Foxfield had given written permission
for the raffle to be held on this property. Mr. Agnor said no. Mr. Fisher felt approval of
the property owner was needed. Motion was then offered by Mr. Dorrier to approve the lottery
ermit for Camp Holiday Trails in accordance with the Board's adopted rules for issuance of
IP
isame and subject to the property owner's approval. Mr. Roudabush seconded the motion and
)lsame carried by the following recorded vote:
eYES: Messrs. Dottier, Fisher, Henley, Iachetta, Lindstrom and RoUdabush.
~AYS: None.
Mr. Agnor then presented a lottery permit application from the Alb. emarle County Ostomy
Association for a raffle. An opinion was obtained from the Commonwealth Attorney's Office
on eligibility of the association for a lottery permit. A letter confirming their eligibility
was received April 10, 1979 from Mr. Lester Wilson. Motion was then offered by Mr. Roudabush,
seconded by Dr. Iachetta, to approve the lottery permit in accordance with the Board's
for issuance of same. The motion carried by the following recorded vote:
.~!~dopted rules
YES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
AYS: None.
Agenda Item No. 10. Request for Subsidy: JAUNT.
Mr. Agnor introduced Mr. Lloyd Wilson, Executive Director of Jefferson Area United
Transportation (JAUNT), to the Board. Mr. Wilson presented the following request with the
reasons for asking financial supporting of the County during fiscal year 1979-80 outlined in
the letter:
"As I have discussed informally with County Executive Guy Agnor, JAUNT
is presently faced with the necessity of replacing two major funding sources:
non-renewable Rural Mass Transportation Demonstration Grant (Section 147), and
financial support we have realized through utilization of CETA employees. JAUNT
has identified a permanent funding source capable of meeting our financial
needs on a long term basis: Section 18 of the Urban Mass Transportation Act,
which was recently signed into law.~ In order to take full advantage of the
potential of the Section 18 Program as a primary underwriter of JAUNT's operating
and non-operating deficit, JAUNT must raise additional local match money above
and beyond its operation and contract revenues. The purpose of this memo
is to request $6,000 in non-federal fun~s from Albemarle County to underwrite
JAUNT services to Albemarle citizens.
JAUNT has depended heavily on the CETA program to pay a large portion of
its personnel cost and thereby reduce the overall cost of transportation to
passengers and their sponsors. At the present time, one-half of all JAUNT employees
are CETA participants; this proportion has been roughly constant over the past
12 months. However, increasing restrictions on the CETA program make it more
and more difficult to recruit qualified employees who are also CETA eligible
and nearly impossible to keep them. The trend of increasing restrictions
on who is eligible to participate in the CETA program, how much they can be
paid, and the maximum length of time during which any individual can participate
indicate that JAUNT would be unwise to continue to depend upon CETA employees
to provide such a large proportion of its total labor force. Sound management
practice dictates that J~AUNT reduce its participation in CETA to a maximum of
one or two positions, and that these positions be permanent staff to the
JAUNT operation.
In 1977, JAUNT received a two year non-renewable federal Rural Mass
Transportation Demonstration Grant (Section 147), in the total amount of
$275,000. This demonstration program was the forerunner of Section 18 of
UMTA, the program which we hope to utilize for permanent funding for JAUNT.
The demonstration funds have been used to buy a number of new vans for JAUNT,
to underwrite the salary and operation expenses of drivers and vans in counties
surrounding Charlottesville, and to cover JAUNT's overhead and administrative
expenses. The Section 147 Grant funds will be exhausted sometime in early June.
JAUNT is taking a number of actions to replace these two major sources of
funding. First, we anticipate, instituting a 25% fare hike on 7/1/79. Because a
number of agencies which sponsor transportation with JAUNT have fixed-dollar
transportation budgets and because any fare increase inevitably results in
lower demand for service, we anticipate that this 25% fare increase will increase
our actual revenues only 17%.
Secondly, JAUNT is working to increase the efficiency of its operations and
to eliminate those services which are economically least viable. Our operations
staff is working with the organizations which sponsor JAUNT transportation to
improve the efficiency of our service by rescheduling activities and the
associated transportation requests so that the average passenger loads for each
trip can be increased. This decreases both the total cost of JAUNT operations
and the cost per trip.
A third area in which JAUNT is working to replace our lost funding is
the revenue JAUNT receives from social service agencies that sponsor transportation
for their clients. Although the final Section 18 regulations have not been
promulgated it seems that the contract revenue JAUNT receives may be used, in
full or in part, as the local match money in Section 18 funding. JAUNT accounting
personnel are now in the process of identifying the source of~ funds used by each
of the sponsoring agencies to determine what the total amount of eligible funds
might be.
The fourth action which JAUNT has taken is to approach the local
governments whose citizens JAUNT serves to ask for direct financial support of
JAUNT's services to their constituents. After utilization of Section 18
associated state programs for support of rural transportation systems and its own
operating and contract revenues, we have identified an additional need of Just
under $30,0003 and JAUNT is asking each jurisdiction to contribute a portion of
this need, equal to the total portion of JAUNT activity which is directed toward
citizens of that jurisdiction.
Since Albemarle County residents make up approximately 20% of all JAUNT
passengers, JAUNT is requesting the Albemarle County Board of Supervisors allocate
$6,000 in non-federal money to JAUNT. JAUNT will match this $6,000 with $6,000
in federal funds which JAUNT is receiving in contract revenues and then submit the
entire $I2,000 as local matching share so as to receive another $12,000 in
Section 18 funds. Because of Section 18 regulations, the already existing $6,000
in federal contract revenue which JAUNT will match with the Albemarle County.
contribution cannot be used by itself to receive Section 18 funds.
A final aspect to the JAUNT financial situation is that because the Section
..... ~' ~~,~ ~ ~at~allv be~in to disburse funds
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April 11, 1979 (Regular--Day Meeting)
Mr. Wilson also requested that the County appoint a member to the JAUNT Board of Director
He said if the County supports JAUNT financially, they should have a voice in the operations.
Over the two years that JAUNT has been in operation, a demand for transportation has become
evident in the rural sections including Crozet and Scottsville.
Mr. Roudabush asked if this will be an annual request. Mr. Wilson said yes. Dr.
Iachetta felt the whole question of transportation in the county particularly in the urbanized
areas, needed to be addressed. He was concerned with a piecemeal approach to the problem.
Mr. Fisher said this funding procedure is entirely different from other regional services.
He said normally when more than one jurisdiction is involved there is a contractural agreement
which is mutually signed by all parties. He does, however, support JAUNT because it is an
energy efficient way to serve people when there are no other forms of transportation available
but he was concerned about this approach and felt it needed to be explored further.
Mr. Lindstrom asked how many trips per day furnish transportation for those going to
and from work. Mr. Wilson said it is under 10% of their total trips.
Mr. Fisher felt a meeting with the other Jurisdictions involved should be held to see
if a contractural agreement is desirable. He then suggested certain documents be presented
for the May 9, meeting: How JAUNT is set up; who appointed the present Board members, their
responsibilities; and hiring practices. Mr. Fisher noted that House Bill 1552, recently
passed by the General Assembly will permit bus systems operating in one Jurisdiction to
provide services to neighboring jurisdictions. He suggested that copies of the bill be
distributed to the Board. He agreed with Dr. Iachetta that the entire question of transportat:
should be studied. Mr. Dorrier then expressed his support for this request. Mr. Fisher
also suggested that appointment of a member to JAUNT's Board be deferred until May 9.
Agenda Item No. 1t. Appointments. No nominations were received.
Agenda Item No. 12. Statements of Expenses for the Director of Finance, Sheriff and
Commonwealth's Attorney. Salary statements for the Director of Finance and the Sheriff for
the month of January, 1979, were presented and salary statement for the month of March 1979
was presented for the Commonwealth's Attorney. Statements of expenses for the month of
March were presented for all departments. Motion was offered by Dr. Iachetta, seconded by
Mr. Roudabush, to approve these statements as presented. The motion carried by the following
recorded vote:
AYES:
NAYS:
ABSENT:
Messrs. Fisher, Henley, Iachetta, Lindstrom and Roudabush.
None.
Mr. Dorrier.
Agenda Item No. 13. Statement of Expenses for the Regional Jail. Salary statement for
the month of January was presented. Statement of expenses for the month of March 1979 was
also presented. Motion was offered by Mr. Henley, seconded by Dr. Iachetta, to approve
these statements as presented. The motion carried by the following recorded vote:
AYES: Messrs. Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
ABSENT: Mr. Dorrier.
Agenda Item No. 14. Statements of expenses incurred in the maintenance and operation
of the Regional Jail for the month of March, 1979, along with summary statement of prisoner
days, statement of jail physician and statement of salaries of the paramedics and the classifi
officer, were received. Motion was offered by Mr. Henley, seconded by Mr. Roudabush, to
approve the statements as presented. The motion carried by the following recorded vote:
AYES: Messrs. Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
ABSENT: Mr. Dorrier.
Agenda Item No. 15. Report of the County Executive for the month of March, 1979, was
received as information. Mr. Agnor noted that he and Mr. Ray Jones, Director of Finance,
are working on a review of all departments budgets for the third quarter and collection on
the current year's levy is lagging compared to last year's.
Agenda Item No. 16. Report of the Department of Social Services for the month Of
February, 1979, was received as information in accordance, with ¥irginia Code Section 63.1-52.
Agenda Item No..17. Other Matters Not on the Agenda.
had any matters for discussion.
No one from the Board or public
Agenda Item No. 18. At 11:54 A.M., the Board recessed for the Highway Hearing in Culpepe
Agenda Item No. 19. The Board returned from Culpeper at 4:15 P.M. and motion was
offered by Mr. Roudabush to adjourn until 1:30 P.M. on April 18, 1979, in the Board Room of
the County Ofice Building. Dr. Iachetta seconded the motion and same carried by the following
recorded vote:
AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush.
NAYS: None.
~n
ation