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1978-10-05445 October 4, 1978 (Regular Night Meeting) Agenda Item No. 7.? Meeting was reconvened from executive session at 1!:00 .P.M., and immediately motion was offered by Mr.~D~rrier, seconded by Mr. RoudabUsh'to'~'ad~Surn'to' October 5, 1978, at 7:30 P.M. at City Hall for a meeting with City Council. Roll was called and motion carrie~ by the following recorded vote: AYES: NAYS: None. ABSENT: Mr. Henley. Messrs. Dorrier, Fisher, Iachetta, Lindstrom and Roudabush. October 5, 1978 (Adjourned from October 4, 1978) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on October 5, 1978, at 7:30 P.M. in the Conference Room of the Charlottesville City Hall; said meeting being adjourned from October 4, 1978. Present: Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr., F. Anthony Iachetta and C. Timothy Lindstrom. Absent: Mr. W. S. Roudabush. il Officers Present: Messrs. Guy B. Agnor, County Executive and George R. St. John, County !!Attorney. Charlottesville City Council Members Present: Mrs. Nancy K. O'Brien and Messrs. Thomas Albro, Laurence Brunton, Francis Buck and Edward W. Gatewood. Meeting was called to order at 7:36 P~.M., by Charlottesville City Mayor Lawrence Brunton and Board of Supervisors Chairman Gerald~E. Fisher. The purpose of this joint meeting was to discuss and review plans for the conversion of the old post office building into the new library. Mr. Fisher said mu~h time was spent studying the building prior to it purchase~ but that he was dismayed to see at the last meeting of the Library Building Committee, several changes such as no public connection between the McIntire Library B~uilding and the post office build- ing. He also stated his concern about the ability ~f the architect to meet the budget proposed for this project. Mr. Jack Rinehart, Architect, said many hours had been spent with the Building committee before they approved the design. He noted and described the building design using blueprint type maps and drawings to show the Board and Council hag the proposed building should look. He said the grmund floor level of the post office buiI~ing is level with the basement level of the McIntire b~lding. He said McIntire would be used as the bookmobile outlet. The lower floors of the post office building would be used for storage mf books dUe to their w~ight, ~nd that the third floor of the post office building would be used for ~ffice space and community meeting rooms. Mrs. 0 Br~en asked mf ~t would be possmble to put the lmbrary administration offices iton the third floor of the McIntire building. Mr. Rinehart said it could be done, but that~ it !~ould only save about $100,000 and would be far less efficient. Mr. Dorrier asked what the total use of the McIntire building Would be. Mr. Bob Stroh4~~ Chairman of'the Library Board, said the ground floor would be for the bookmobile, and that the upper floor~, would eventually be restored to meeting rooms for public use. Mr. Christopher Devan presented some statistics on how the library system is scheduled to grow along with the predicted populati6n of the area it is t'o serve. Mr. Gatewood of City Council noted that no matter how the plans look, the plans are still $200,000 above the approved budge~. Mr. Stroh said a 10% penalty is being paid due to being unable to build the third level of the post office at the same time as the rest of the library~ This is because of a lease held by the Federal Government on office space. Mr. ~loyd Smith requested the Board and Council to appropriate the money immediately so they could invest it and at least make up some of the difference~!iin interest on the investment. Mr. Fisher pointed out that the governing bodies already have all monies invested to earn interest which cuts down on the amount of tax money which must be collected. Both Mr. Agnor and Mr. Hendrix concurred with Mr. Fisher's statement about government money being invested. Mr. Stroh said he could probably get more private donations if the plan proposed is firmly ~upported by Council and the Board. F~wing some additional dis'¢ussion by Board and Council members of possible ways to ~earrange office space to cut expenses, Mr. Fisher recommended that the Board not take action onight, but request the County Executive to place this matter on a Wednesday day meeting genda. Mr. Fisher added he would not be "~ressured" into making an appropriation on a verbal ~iscussion. He wanted the entire matter in writing before the Board at the time of presenta- tion. He assured Mr. Stroh a decision could be reached in a week's time. Mayor Brunton ~greed ~ith Mr. Fisher, and offsred a similar recommendation to the City Council. Mr. Brunton then ~ecommended that Mr. Stroh and Mr. Albro get together and made exact recommendations to ~r. Agnor and Mr. Hendrix who will in turn bring written recommendations before their governing ~odies. October ~ 197~8 (~d~m~ed from October 4~ 1978) 448 Motion was offered by Dr. Iachetta, seconded by Mr. Lindstrom, to have this item placed on the next day meeting agenda, and to have all'design work on this project stopped until budget approval. Roll was called, and motion carried by the following recorded vote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta and Lindstrom. ~ NAYS: None. ABSENT: Mr. Roudabush. discussing At 9:50 P.M., motion to adjourn into executive session for the purpose of/personnel ~as offered by Dr. Iachetta, seconded by Mr. Lindstrom, and carried by the following recorded vote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta and Lindstrom. NAYS: None. ABSENT: Mr. Roudabush. At 10:50 P.M., Board reconvened from executive session and immediately adjourned upon motion by Dr. Iachetta, seconded by Mr. Dorrier, and carried by the following recorded vote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta and Lindstrom. NAYS: None ABSENT: Mr. Roudabush.