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1977-05-11May 4, 1977 (Regular-Night Meeting) Not Docketed. Dr. Iachetta noted the opening of the new Seminole Trail Volunteer Fire Company some time in June, and that it will be located at a temporary location until it has a building completed on Berkmar Drive. Dr. Iachetta noted that he would be meeting with the School Board tomorrow evening regarding the budget, and that he planned to specifically discuss salaries for teachers. There being no further business, Mr. Henley declared the meeting adjmurned at 9:12 P. M. May 11, 1977 (Regular-Day Meeting) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on May 11, 1977, at 9:00 A.M., in the Board Room of the County Office Building, Charlottesville, Virginia. Present: Mrs. Opal D. David and Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr., F. Anthony Iachetta and W. S. Roudabush. Absent: None. Officers Present: County Attorney. Mr. Guy B. Agnor, Jr., County Executive and Mr. George R. St. John, Agenda Item No. !. Fisher. The meeting was called to order at 9:07 A.M. by the Chairman, Mr. Mr. Fisher briefed the Board on the trip to Italy he and Mr. Dorrier recently took and noted a pact of friendship signed between Poggio A Caiano and Prato, Italy. At 9:15 A.M., Mr. Agnor left the meeting to greet the Youth in Government Day students. Agenda Item No. 2. Approval of Minutes: June 2, 1976 (Night). Motion was offered by Mrs. David to approve the minutes of June 2, 1976 (Night) as presented. Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 3a. Highway Matters: Agreement for Subdivision Street Inspection. Mr. St. John said the subdivision street inspection agreement has been approved by the Department of Highways; therefore, he recommended approval of same and execution as soon as possible. Mr. J. Harvey Bailey, County Engineer felt the agreement was a necessary step to cure problems the County had suffered since enactment of the Subdivision Ordinance. He felt construction of subdivision streets depended upon a day to day inspection to assure that upon completion there are no defects built into the street. Mr. Dan Roosevelt, Resident Highway Engineer, was present and expressed his support of the agreement. Motion was then offered by Mr. Roudabush to adopt the following agreement and authorizim the County Executive to execute same: WHEREAS, the County of Albemarle, Virginia, is responsible for the control of subdivision and land development within the County, including inspection of subdivision streets during construction; and WHEREAS, under the terms of the Albemarle County Land Subdivision and Develop- ment Ordinance, it is intended that subdivision streets be constructed for acceptance into the Virginia Secondary Highway System; and WHEREAS, the County of Albemarle has neither the financial resources nor the manpower to undertake a full time subdivision street inspection program at this time; and WHEREAS, the Virginia Department of Highways and Transportation has personne~ currently available who are trained in carrying out such inspections and is willing to aid the County in carrying out such inspections as aforesaid; NOW, THEREFORE, this agreement by and between the County of' Albemarle, Virginia, a political subdivision of the Commonwealth (hereinafter referred to as "the County"), of the first part, ~nd the Virginia Department of Highways and Transportation, an agency of the Commonwealth (hereinafter known as "the Department")~ of the second part, May 1t, 1977 (Regular-Day Meeting~) WITNESSETH : Th~ That~far~and~in3~6~nside~ati~nj~f~h~mutua~enef~tsat~a~der~¥~fhemefr~m and the mutual covenants contained herein, the County and the Deparbment hereby agree as follows: 1. The Department shall, from time to time, upon initial request of the County, review and inspect the construction of specific subdivision streets in Albemarle County. Such inspections shall be made within a reasonable time after such request in light of the regular duties of the Department's personnel and the Department's limitation of manpower. Such inspection shall be for purposes of insuring that the construction is in accord with the relevant standards of the Department and the County for the construction of secondary highways in subdivisions. 2. The Department shall have the authority and responsibility to schedule the review of the individual items of inspection as it may see fit in order to accommodate itself and the convenience of the County and the developer. 3. The County agrees to pay to the Department the sum of Five Hundred ($500.00) Dollars per mile of subdivision street so inspected, which sum shall be paid to the Department at the time of the County's request. For purposes of this agreement, the term "inspection" shall include each and every review Carried out by the Department in accordance with paragraph 1 hereof relating to the streets in any one subdivision. 4. It is mutually understood and agreed that the individual inspectors of the Department shall remain under the supervision of the Department but shall act with the authority of the County. The findings of these inspections carried out hereunder shall be reported jointly to the Department and the County. Variations of plans or standards will be mutually reviewed and approved~by the Department and County. 5. Either party shall have the right to terminate this agreement at any time which termination shall be effective immediately upon receipt by the other party of written notice of such termination; provided, however, that, as to any inspection requested prior to the date of the receipt of such notice of termination~ such termination shall be effective upon the completion of such inspection. 6. This agreement in no way changes any substantive requirement of any statute, ordinance or regulation, including, but not limited to, standards of construction and provisions of performance or maintenance bonds for subdivision streets to be added to the Virginia Secondary Highway System. 7. The Department's Resident Engineer for Albemarle County and the County Engineer, or their respective duly designated agents, are hereby constituted the agents of the Department and of the County, respectively, for purposes of effectuating this agreement. Dr. Iachetta seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 3b. Request to have roads in West Woods Subdivision taken into the State Secondary System of Highways. Due to confusion in the letter and plat about the name of the subdivision and the road, this matter was deferred until June 8, 1977. Agenda Item No. 3c. Airport Acres. Mr. St. John said a deed of correction conveying easements, is needed to correct the problems existing in Airport Acres in order to have the roads taken into the State Secondary System. (See Minute Book 1~, page 447) Mr. Roudabush then offered motion to authorize the Chairman to execute and record the deed vacating the existing easement and relocation of same. (Recorded in Deed Book 619, page 620). Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 3d. Other Highway Matters. Mr. Dorrier noted negotiating with landowners for right of way on Route 717. Dr. Iachetta asked about the drainage problem on Route 649 at Maple Grove Church. Mr. Roosevelt said it is only a matter of scheduling the work. Dr. Iachetta then asked about the progress of the right of way on Route 643. Mr. Roosevelt said the only problem is getting the right of way on one parcel of land. Mr. Roudabush said the Planning District Commission reviewed an A-95 grant in the amount of $800,000.00 for improvements to Rio Road extending from Route 29 North to Route 743 at the Rock Store. The Commission requested Albemarle County to comment and for the Highway Department to review the recommendations in the Comprehensive Plan concerning Route 29 North and make comments on same. Mr. Roosevelt said the District Office in Culpeper has received the plan and hopefully some comments will be available by May 1~. He felt the Charlottesville-Albemarle Transportation Restudy Committee was ~o answer such questions; therefore, h~ r~aomm~md~ ~mv t~mm~tm~ ~ ~m~*~ ~ ~ ~e~a~ 11~*~ ~ *~ .... m~ ~ May 11, 1977 (Regular-Day Meeti.ag) Mr. Roudabush noted the litter control law adopted by the State being referred to the Bureau of Outdoor Recreation instead of the Highway Department. The Thomas Jefferson Planning District Commission has been asked to comment on the grant of $600~000 to study the litter problem by determining the character and types of litter thrown on the highway. Mr. Roudabush concurred with the commission in spending the money if it were ever received. Mr. Roosevelt said the Highway Department was requested by General Assembly several years ago to submit a report on this matter. He felt the Bureau of Outdoor Recreation was the appropriate group to study the matter. Mr. Henley asked about a letter received requesting abandonment of Route 668. Mr. Roosevelt said the road was discontinued in 1968 and a public right of way is all that exists; therefore, the Highway Department has no interest in the road. Mr. Fisher asked about the entrance ramp onto the 250 by-pass from Ivy Road. Roosevelt said the matter will be reviewed by the traffic engineer. Mr. Mr. Roudabush said he received numerous complaints about speeding on Chris Greene Road and asked the status of its acceptance into the secondary system. Mr. Bailey said the physical work has been done and the paper work is being~processed. Dr. Iachetta asked the status of the Four Seasons Roads. Mr. Roosevelt said all the paper work has been completed. The Highway Department is just waiting for the $10~000.00. After receipt of that, it will only be a matter of time before acceptance into the State System. Mr. Agnor returned at 10:00 A.M. and introduced the following students to the Board, Messrs. Mark Via, Dave Norford and David Bailard. Agenda Item No. 4. Matters from the Public Not on the Agenda. There was no one present to speak. Agenda Item No. 5. SPCA Agreement. Mr. Lloyd Smith of the SPCA Board presented the SPCA agreement which needed to be updated to reflect the current procedures. An increase in the fee for holding dogs was proposed in the late 1950's from $1.00 to $1.50 per day. Mr. Jones researched the matter and found the proposal was never approved by the Board; therefore, he discontinued paying the increase. The revised agreement incorporates an increase and has been reviewed and recommended for approval by the Dog Warden, Mr. Jones, Mr. Agnor, Mr. Hendrix, Mrs. Sally Mead of the SPCA and himself. Due to the concerns expressed during this discussion about the charges which are unpaid, Mr. Fisher requested the matter be deferred to June 8. Agenda Item No. 6. Peter Daly: Discussion of Housing Project for the Elderly. Mr. Agnor said the preapplication for funding for the housing project for the elderly in the vicinity of Crozet has been approved by HUD. Before the County can make final application, they must have a three-year program for housing assistance. He asked Mr. Peter Daly, Housing Coordinator, to brief the Board on the program. Mr. Daly presented to the Board a memo dated May 6, 1977. (ON FILE IN CLERK'S OFFICE.) He had met with the County Housing Committee and they have approved the outline of the housing assistance plan. This plan is primarily for planning purposes and to give HUD an idea of dollar amounts and programs the County might undertake in the next three years. This plan must be amended annually. The current year's plan does not include any proj~ect which has not been considered by the Board. Mr. Daly then discussed the three year goals contained in the final application. Included are 125 new rental units, which includes the 28 units projected for the Crozet Project. Two new projects would make up the additional 97 units, (these have not been approved by the Board] but are included in order to improve the appearance of the application to HUD. The projects recommended are as follows: C-1 Crozet Housing Pro~ect for the Elderly--The County would acquire 27.9 acres of land, located on Route 240 one mile south of Crozet or a similar site in the same area. The site would be improved by constructing water and sewer lines and roads. A 2500 square foot community center, to be used for educational-recreation meetings for the elderly and a hot meal program for low income elderly and other elderly, would be constructed. Using a loan from Farmer's Home Administration, a 28 unit housing project would be constructed for low income elderly and elderly deaf persons. C-2 Esmont Health Facility--The village of Esmont is located in one of the poorest areas of the County. Health services are limited to one doctor located in Scottsville. Most poor people currently travel to Charlottesville for health care. The County would construct a neighborhood facility on donated land to be used by the University of Virginia Hospital for a health clinic primarily for poor patients. It is expected the clinic would serve 2500 people. The building erected with CDBG funds would be equipped and serviced with funds already committed to the University of Virginia in a grant from HEW to provide rural health services to three rural communities. o-3 Scottsville Housing for the Elderly--The Cou~nty would acquire a site near the Scottsville shopping center for the construction of a 45-unit project for the elderly by a private non-profit corporation. Construction financing would be provided by FmHA if funds are available. The housing would be for low income elderly with Section 8 (new) subsidy. Utilities would be brought to the site and road alterations would be made, provided community May !1, 1977 (Regular-Day Meeting) be constructed at the housing project for use by elderly area residents and by others, provided CDBG funds~are available. Housing Construction would be carried out by a non-profit sponsor and financing would be sought from either Farmers Home Administration or Virginia Housing Development Authority. C,4 Urban Area Housing for Elderly and Community Facility--The County would acquire a site in the Charlottesville Urban Area in the 29 North corridor near Albemarle High School. The site would be prepared with utilities~ road alteration and a neighborhood multi-purpose facility. Also, on the site, forty units of housing for the elderly would be constructed by a private non- profit corporation or a limited dividend developer using VHDA funds, if available. The housing would be rented to low income elderly and we would hope to obtain Section 8 subsidy for some of the units. Expansion of the Crozet Project for Low Income Elderly--The Crozet housing project will be expanded from Phase I of twenty-eight units for low income elderly. Phase II will add twenty-five to fifty-five new units for low income elderly and with construction financing provided by either FmHA or VHDA. The County would provide assistance through CDBG funds for site improvement, addition of a mini-park area, and engineering, architectural and other design costs. Additional Section 8 rent subsidy would be sought for these units. The expansion of the Crozet project and the construction of housing for the elderly elesewhere in the County will permit an efficient and financially viable management. Full time maintenance and custodial care will be required in a project for the elderly. One hundred units or more, according to estimates, will allow sufficient economics of scale. Mr. Daly said the reason for including the Scottsville project is because the County would be bringing the water and sewer lines and the road to the site and preparation of the site for a community center. Previously, Albemarle County had aPplied for 'community develo funds to develop water and sewer lines to Scottsville and were denied funding because they did not relate to low-income housing. Mr. Agnor said in a survey conducted by the Thomas Jefferson Planning District Commission, results were shown that ~a need does exist for housing elderly in the Scottsville area. Dr. Iachetta expressed his concern aHout including. projects just to impress HUD. Mr. Daly noted the County is not obligating itself to any funding or construction of housing but only to state that the plan is a three-year projection and therefore can return to HUD for funding if desired. After some discussion about the urban area housing and the expansion of the Crozet project, Mr. Daly said they could be omitted if the Board desired. The reason he had included the projects was to be consistent with the comprehensive plan whereby 70% of new developments was to occur in three urban areas and seven village clusters. Mrs. David felt it best to concentrate on Esmont~ and Crozet rather than on urban areas. Dr. Iachetta preferred including only what the County intended to do. Mr. Fisherlfelt the Board, staff, and the Housing Committee needed to discuss the projects further to decide what was feasible and reasonable to consider. However, the Board needed to consider what to include on the final application to HUD at this time so as to prevent jeopardizing the Crozet project. Mr. Dorrier supported the recommendations of Mr. Daly since the plan is amended annually. Mr. Agnor recommended forwarding the applicatior with approval of the three projects which would exclude the urban area housing and the expansion of the Crozet project. He favored the Scottsville project since the funds are strictly for extending utility lines and~preparation of the site. He emphasized his feelings that the County is getting into the housing business and was disturbed about such. Dr. Iachetta agreed With including the Scottsville project since prior information is availab!e~ that such a need exists. Mr. Henley asked the concentration of the land for the Crozet project. Mr. Daly said the present plan calls for twenty-eight but the present site plan is one hundred and twenty-one which is simply for zoning purposes. The projection is closer to a maximum of eighty units. Mr. Henley did not want to commit the County to more than twenty-eight units for the Crozet p~oject. Mr. Daly said the request is for site development' improvement not construction of housing and the additional fifty depends on finding a sponsor. Mr. Fisher asked who would control the number of units. Mr. Daly said at some point the County will retain the title and then transfer the property, conditions can be imposed. Dr. Iachetta then offered motion to forward the final application with the following three projects: C-1 Crozet Housing Project for the Elderly; C-2 Esmont Health Facility~ and C-3 Scottsville Housing Project for the Elderly. Mrs. David then seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 7. Discussion: Hol!ymead and Woodbrook. Recreational Facilities at Albemarle High School, Mr. Agnor said at the April 6, 1977 meeting, the Board requested certain information be obtained from the School Board involving the following projects: 1) reconstruction of tennis courts at Albemarle High School and 2) improving playground and landscaping at Woodbrook and Hollymead schools for Little League programs. A response was received from the School Board on April 14,1977 stating the present tennis courts at Albemarle High School would not be disturbed by the proposed expansion of the physical education facilities nor have any plans been made to include them in the project. The School Board did not object to upgrading or improving the present tennis courts and had in fact expected the recreation department to make provisions for the upgrading of them. As for upgrading the playgrounds at Woodbrook, Hollymead and other schools, no objection was expressed to having the Parks Department improve' such facilities. However, one qualification necessary ±s school use would take precedence over any other groups using the facilities. May 11, 19~7 (Regular-Day Meeting) Mrs. Katie Burney~ Chairman of the Parks Committee, felt the tennis courts should be rebuilt instead of repaired. Mrs. David felt the tennis courts should be included in the plans for the expansion of the physical education facilities at Albemarle H~gh School. Mr. Fisher said the Board agreed at the last meeting to consider improvements to Holiymead, Woodbrook and the Glendower Community at Esmont with the Parks Committee reporting the costs involved for the projects. However, no report has been compiled, so no action can be taken until the costs are determined. Agenda Item No. 8. Request to Waive Penalty on Tax Payment~ Lost in Mail. Mr. Ray Jones, Director of Finance, noted sixteen taxpayers contacted his office claiming payments for 1976 taxes were mailed prior to December 5, 1976. However, there is no record in the Finance Department of receiving them. Five of the taxpayers paid the tax inclusive of the penalty since December 5, 1976. Mr. Jones said the the Finance Department investigated the matter with the Postal Service and he felt one entire stack of mail was lost since all the taxpayers mailed their payments on or about November 29, 1976. Based upon the above information, he requested the Board to enact a resolution to authorize him to exonerate the unpaid penalty on those which are still unpaid and to refund the penalty paid by the other five taxpayers. Mr. Roudabush then offered motion to adopt the following resolution: BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby waive penalty for the following taxpayers whose payments were not received on December 5, 1976, pursuant to Virginia Code Section 58-963; the Director of Finance having certified that these payments were not the fault of the taxpayers; AND, hereby orders that the following penalties be exonerated: Robert L. & Edna T. Anderson BLB Corporation Bedford Hills Corporation J. F. Bishop W. E. & J. F. Bishop Henry J. Browne Lewis E. & Therron D. Carver Robert W. & Irene Keller Patrick J. & Virginia Montan±no Katherine H. Pollard George E. & Jacqueline Russell $30.92 4.22 5.82 3.60 85.80 10.88 3.42 6.28 20.37 8.40 26.41 AND, further orders that the following penalties be refunded: Bobby Birckhead Evelyn W. Hall Mary H. Noland & Jessie C. Harlow, Etal c/o Mrs. Sailor W. Harlow Rita Pascoe Thomas W. Scanlon $ 5.31 18.36 8.30 4.22 4.51 AYES: NAYS: Dr. Iachetta seconded the motion and same carried by the following recorded vote: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 9. Special Appropriations. Mr. Jones said the County has six CETA employees and an appropriation is needed to carry the program through June 30, 1977. The program has now been extended to September 30, 1977. Motion was then offered by Mrs. David to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, t-hat $10,817 be and the same hereby is transfered from the General Fund and coded to 1F-123.1 for Title VI (CETA) Employees. Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Mr. Jones said the City and the University of Virginia have paid their share for Phase I of the Feasibility Study for the Resource Recovery Commission. The county was designated the fiscal agent of the commission and the monies have been deposited in the General Fund~ therefore, an appropriation of $38,333.34 is needed; the County's share being $16~666.67. Dr. Iachetta offered motion to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia~ that $38,333.34, be, and the same hereby is transferred from the General Fund and coded to 18A.13 for the Resource Recovery Commission. Mr. Dorrier seconded the motion and same caried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. May 11, 1977 (Regular-Day Meeting) Agenda Item No. 10. Industrial Development Authority: By-Laws. The Industrial Development Authority By-Laws were discussed at the April 13, 1977 meeting and several suggestions were made. Once these suggestions were incorporated into the By-Laws they were to be returned to the Board for their adoption. After reviewing the revised by-laws, Mr. Fisher suggested the language in Article 5, Section 2, pertaining to special meetings should not include the words "may be called when needed". He felt this could mean there would never be a notice of a special meeting~ therefore, he suggested the sentence be rewritten to reflect his concern. Mr. St. John said he would convey this suggestion to the Chairman of the Authority and present the By-Laws for adoption on June 1977. Agenda Item No. 11. Statement of Expenses for the Director of Finance, Commonwealth's Attorney and the Sheriff's Department for the month of April, 1977, were presented. On motion by Dr. Iachetta, seconded by Mrs. David, these statements were approved as read. The motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 12. Statement of Expenses for the Regional Jail for the month of April, 1977, was presented. On motion by Dr. Iachetta, seconded by Mr. Roudabush, this statement was approved as read. The motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 13. Regional Jail Report for the month of April, 1977. Statements of expenses incurred in the maintenance and operation of the Regional Jail for the month of April, 1977, along with statements of prisoner days, paramedic'salaries, jail physician and salary of the classification officer were received. On motion by Dr. Iachetta, seconded by Mr. Dorrier, these statements were approved as read. The motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 14. received as information. Report of the County Executive for the month of April, 1977, was Agenda Item No. 14a. Report of the Department of Social Services for the month of March, 1977, was received in accordance with Virginia State Code Section 63.1-52. The Board recessed for lunch at 12:00 P.M. and reconvened at 1:33 P.M. Agenda Item No. 15. Appointment: Advisory Council on Aging. Motion was offered by Mrs. David to reappoint Ms. Theresa Jackson and Mr. John Burns to the Advisory Council on Aging; said terms to expire on June 1, 1979. Dr. Iachetta seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Mr. Henley then read into the record letter of resignation dated May 4, 1977 from Mr. John L. Spencer of the Albemarle County Service Authority Board of Directors; said resignatio~ to be effective May 31, 1977. The Board concurred in Mr. Henley appointing someone from his district to replace Mr. Spencer. Motion was offered by Mr. Roudabush to reappoint Messrs. J. D. Johnson and Lindsay G. Dorrier, Jr., to the Welfare Board; said terms to expire on June 30, 1981. Mr. Henley seconded the motion and same carried by the following recorded vote: AYES: Mrs. David and Messrs. Fisher, Henley, Iachetta and Roudabush. NAYS: None. ABSTAIN: Mr. Dorrier. Mr. Roudabush then offered motion to reappoint Mr. E. V. Echols to the Soil Erosion Advisory Board; said term to expire on July 1, 1978. Mr. Henley seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Mr. Fisher noted letter received from Ms. Carole Stewart of the Jefferson. Area Board on Aging announcing Louisa County's decision to become a member of JABA. In accordance with Section !1 of the Joint Exercise of Powers Agreement, ratification of their membership is required by all member jurisdictions. Mrs. David thenJoffered motion to adopt the following amendment to the Joint Exercise of Powers Agreement for the Jefferson Area Board for Aging and authorizing the Chairman to execute same: WHEREAS, the City of Charlottesville, and the Counties of Albemarle, Fluvanna, Greene and Nelson, by a Joint Exercise of Powers Agreement dated March 4, 1975, created the Jefferson Area Board for Aging and conferred upon it certain powers and duties, and agreed to various provisions concerning its operation; and WHEREAS, Section 11 of such agreement provided for the inclusion of additional member Jurisdictions in such agency, provided the governing'body of each existing member ratifies Such additional membership; and WHEREAS, the Board of Supervisors of Louisa County has indicated in writi'ng its desire to become a party to such agreement; now therefore WITNESSETH: That the undersigned member jurisdiction, acting by and through the duly authorized presiding officer of its governing body, hereby ratifies and approves the membership of Louisa County in the Jefferson Area Board for Aging, provided that the governing body thereof signs the aforesaid Joint Exercise of Powers Agreement and agrees to be bound in all respects thereby, in the same manner as the existing members. In witness whereof the undersigned jurisdiction has caused the amendment to be executed in its behalf by its duly authorized presiding officer'this 12th day of May, 1977. Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 16. Pyrofax Gas Corporation--Site Plan Approval. Mr. Agnor said the applicant requested withdrawal of this appeal this morning. Fisher noted no one was present to speak to this matter. Mr. Agenda Item No. 20. Other Matters from the Board Not Listed on the Agenda. Mr. Fish.e~ noted letter of appreciation received from Senator Michael regarding letter written to him on the breakdown of room tax used by Albemarle County since its inception. Mr. Fisher said communication has been received from the National Association of Counties concerning the National Institute of Municipal Law Officers contacting individual counties about unemployment insurance. Public Law 94-56~ requires that States, as a conditio of continued participation in the Federal State Unemployment Insurance ?rogram~ extend unemployment insurance to State and local employees. Under the NIMLO plan, no funds are to be solicitated or accepted from National Associations such as NACO but solely from voluntary contributions from cities, counties and states. The MUnicipal Law Officers are trying to raise $300,000 to finance a constitutional test of this unemployment insurance program. NAC0 is recommending that counties encourage their state legislators to have a law adopted that will include an automatic repeal if their is a constitiona! test of this public law. The test is being based on public employment being more stable than private; therefore, coverage in the public sector is unnecessary. He felt the Board should be aware of this matter. Mr. Fisher said the Criminal Justice Plan for the Planning District Commission has been received and comments are requested before June 1, 1977, in order for the Plan to be adopted at such time by the Planning District Commission. Dr. Iachetta was disturbed about waterlines which had been approved by the Albemarle County Service Authority and suggested that the Board request the Service Authority to present to the Planning Commission any proposed reductions in water line sizes for approved subdivisions. After discussion by the Board, Mr. Fisher suggested that Mr. E. E~. Thompson of the Albemarle County Service Authority discuss this problem with Mr. Agnor and if such exemptions are based on a hardship to identify them. Agenda Item No. 17. LibrarY Board--Discussion of responsibilities. Mrs. Katherine Hallock and Mr. James Craig, representatives for the County to the Regional Library Board, were present at the request of the Board to discuss concerns about the operation of the Regional Library; particularly, with the present bookkeeping system. © Mr. Fisher noted a meeting held with members of the Library, the Mayor and the City Manager concerning the report of the architect of the post office facilities. After revi ~h~2~drt, the committee unanimously voted to recommend to the Library Board, City Council ~ ~ ~ ~~ *~ ~~ ~ ~ ~~v ~t~ ~ ~.a~uirin~ the oost office May 11, 1977 (Regular-Day Meeting) ~teps for funding. having a referendum. Mrs. Hallock expressed her desire to purchase the building without Agenda Item No. 18. Discussion: 911 System. Ms. Linda Peacock, Director of the Central 'Piedmont Urban Observatory, was present. Last year the Board of Supervisors and City Council approved a study to evaluate the costs and potential benefits of various 911 emergency communication systems. The study has been completed. Ms. Peacock then introduced Messrs. Andrew P. Sage and Omer A. Gianniny, Jr., to report their recommendations of the study. After considerable discussion by Mr. Gianniny outlining the study, Mr. Sage presented the following conclusion of the study. In the study, attempts have been made, using a systems engineering approach, to analyze the costs and benefits associated with various emergency communications systems for the Charlottesville ~bemarI~ ~ ~I~axam~ning the concept of the 911 emergency system and evaluating its desirability and feasibility, attempts were made to have a preliminary system design leading to a conceptual plan for implementation. The plan has ~identified specific action needed to design and effect emergency communication improvements within the existing constraints imposed by technological, financial, social and institutional considerations. The major value of the work lies in the provision of consistent and generalized methods for studying and evaluating urban problems. Although it has been specifically applied to an emergency communications system, it can be adapted to investigation and evaluation of a wide variety of urban service delivery systems. The following conclusions are made from the study: l) There exists a need in the Charlottesville/Albemarle area to improve the delivery of emergency services. Such improvements must be viewed in terms of (a) citizen access and (b) level of service. 2)T~Th~i.exiz~ing~communications capability of some responding agencies, especially the County Sheriff's Department, is inadequate, not only when compared with that of neighboring communities, but more importantly, from an efficient service delivery standpoint. 3) The nature of emergency communications and service delivery~is such that continuing cost increases are inevitable. Our analysis indicates that considerable cost savings can only be accrued on a continuing basis if planned cooperation becomes a reality. Police agency officials - City, County and University - have indicated to us a desire for consolidation and explicit cooperation in the administering of dispatch functions. Our analysis has indicated that this is not only feasible~ but particularly desirable. 5) 6) Fire and rescue squad officials, on the other hand, have expressed a desire to maintain their own dispatching functions. Our analysis indicates that there are major justifications at this time to sustain this separation of dispatch functions for fire and rescue squad operations. The establishment of a 911 communication system in the Charlottesville/Albemarle area is technically, socially and institutionally feasible. Mr. Sage concluded by stating the recommendations of the committee were to implement Alternative 5, Police Dispatching of the 911 system, for all other than fire calls. (See Report Entitled "Systems Engineering Study of Emergency Communications Systems for the City of Charlottesville, University of Virginia and Albemarle County'~ dated November 30, 1976.) Sheriff George Bailey was present and expressed his support of a 911 system but felt more time was needed to determine cost involved. Mr. Fisher supported implementation of the central dispatch system for the three police units which consisted of the City, County and University and a central bookkeeping system for the 911 system. Dr. Iachetta then offered motion to endorse the concept of the 911 system and to take necessary steps to establish a committee with the City, County and University to implement the system. Mr. Dorrier seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, ~Iachetta and Roudabush. None. Agenda Item No. 19. Budget. Dr. Iachetta met with Ms. Rosenblum, Messrs. Van Fossen, Bauerle and McClure of the School Board to discuss increasing salaries of teachers in the upper part of the scale and the overall school budget. After discussion of these items, he recommended $15~000 be added to the School Budget to cover the unemployment insurance and add $18,200 for increasinE the salary of teachers at the top of the scale. Mr. Fisher asked where this amount will come from. Mr. Agnor noted the following: a reduction in the Airport budget from $10,000 to $6,650 which amounts to a reduction of $3,350; an increase in the reorganization of the building inspections department by $238. Therefore, $4,521 is needed. Mr. Agnor said after discussing this matter with Mr. Jones, his recommendation was to absorb the remaining money out of the mi~cell_aneousrevenues account. Mr. Roudabush supported the recommendation .of Dr. Iachetta. Dr. Iachetta then offered motion to authorize the staff to prepare the appropriation ordinance with the above changes. Mrs. David seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. May 11, 1977 (Regular-Day Meeting) Motion was offered by Dr. Iachetta to adopt the following resolution setting the tax levy for 1977: BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby lay the County levy for the taxable year 1977 for General County Purposes at Seventy-Two Cents ($.72) on every One Hundred Dollars worth of assessed value of real estate; at Five Dollars and Ninety Cents ($5.90) on every One Hundred Dollars worth of assessed value of personal property; at Five Dollars and Ninety Cents ($5.90) on every One Hundred Dollars worth of assessed value of machinery and tools; at Seventy-Two Cents ($.72) on every One Hundred Dollars Worth of assessed value of mobile homes; at Four Dollars and Eighty Cents ($4.80) on every One Hundred Dollars Worth of assessed value of public service on unequal assessments; and at Seventy-Two Cents ($.72) on every One Hundred Dollars Worth of assessed value of public service on equal assessments; and FURTHER orders that the Director of Finance of the County of Albemarle assess and collect on all taxable real estate and all taxable personal property, including machinery and tools not assessed as real estate, used or employed in a manufacturing business, not taxable by the State on Capital; including Public Service Corporation property except ~ the rolling stock of railroads) based upon the assessment fixed by the State Corporation Commission and certified by it to the Board of Supervisors both as to location and valuation; and including all boats and watercraft under five tons as set forth in the Code of Virgina; and all vehicles used as mobile homes or offices as set forth in the Virginia Code; excluding merchant's capital, farm machinery, farm tools, farm livestock, and household goods as set forth in the Code of Virginia, Sections 58-829 and 58-829.1. Mr. Dorrier seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David .and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. NOT DOCKETED. Mr. Fisher suggested May 31, 1977 as the date to discuss the implications of the Betz report on the Reservoir. The staff will brief the Board on May 18, 1977 at 3:30 on the implications of the report. Mr. Fisher requested the Commonwealth's Attorney be present on June 8, 1975, to discuss the new legislation from the General Assembly regarding a full time Commonwealth's Attorney. Mr. Jones then briefed the Board on the estimated carry-over balance for 1977 of $414,833.00. (See Memo Dated May i0, 19.77 on this subject in the Clerk's Office.) At 4:25 P.M., motion was offered by Dr. Iachetta to adjourn to May 16., 1977, at 7:30 P.M. at Jack Jouett School. Mr. Roudabush seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. ~:- ......... ........ ~:. _~ _ ~/ CHAIRMAN