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1974-12-19 A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held at 9:00 A.M. on December 19, 1974, in the Board Room of the County Office Building. Prssent: Messrs. Stuart F. Carwile, Gerald E. Fisher, J. T. Henley, Jr., William C. Thacker, Jr., Gordon L. Wheeler and Lloyd F. Wood, Jr. (Arriving at 9:30 A.M.) Absent: None. Officers Present: T. M. Batchelor, Jr., County Executive, George R. St. John, County Attorney and Mr. Fred Payne and Mr. James Bowling, Deputy County Attornies. The meeting opened with the Lord's Pra~. led by Mr. Wheeler. Motion was offered by Mr. Carwile, seconded b.y Mr. Fisher to approve the minutes of June 26 (afternoon), June 26 (night), July 10, July 18, July 24, July 25, July 29, July 30 (day) and July 30 (night) with the following corrections and additions: Page 375 - name Guthrie should be Goethe; Page 381, word conditional should be conventional; Page 385, name Guthrie shuuld be Goethe; Page 395 on motion to amend certain sections of the Zoning Ordinance should be spelled out as follows: Article 2 agricultural zone to provide for single-family rental units, two or less, by right and single-family rental units three or more with site plan approval provided the density is maintained as provided in Article 2-2 area requirement said amendment to be known as Section 2-1-26; Article 3 RS-1 zone to provide for single family rental units two or less by right, and single-family rental units three or more with site plan approval provided the density is maintained as provided in Article 3-2 area requirements said amendment to be known as Section 3-1-13; Article 4 R-1 zone to provide for single-family rental units, two or less by right and single-family rental units three or more with site plan approval provided the density is maintained as provided in Article 4-2 area requirements said amendment to be known as Secti.on 4-1-13; Article 5 R-2 zone to provide for single-family rental units two or less by right, and single-family rental units three or more with site plan approval provided the density is malaPai.ned as provided in Article 5-2 area requirements said amendment to be known as Section 5-1-16. Page 432, Mr. Fisher was re'corded as absent, it was Mr. Thacker; Page 455, word looking should be hooking; Page 456, Mr. Wheeler's vote was missing, should be "aye"; Page 501, sentence should read "at the request of any party and the City requested this public hearing," Page 511 word auction should ,be "option" this correction is in two places. The foregoing motion was approved by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker and_Wheeler. NAYS: None. ABSENT: Mr. Wood. Mr. Batchelor made introduction to the board of a Mr. H. C. Willis, representing the Southern Railway System who wished to speak to the Board regarding the Railroad's decision to discontinue service of two scheduled trains through 12-19-~74 Charlottesville. Mr. Willis passed out copies of a News Release Statement summarizing passenger train changes which will take place. He noted that three daily trains would be involved in the rescheduling -- two would be rescheduled and one would be totally eliminated. He assured the Board that the rescheduling of the two remaining trains would take up the slack left by the elimination of one daily passenger train. Mr. Wheeler stated for the Board, concern about the elimination of passenger train service especially with the possibility of a gasoline shortage again, however thanked Mr. Willis for his consideration in presenting this to the Board before it's general release to the public. At 9:40 A.M., the Chairman called for a public hearing on an ordinance to vacate the plat of subdivision of a certain parcel of land known as Bellevue, lying in Albemarle County, Virginia, near the town of Scottsville. Notice of this public hearing was advertised in the Daily Progress on November 29 and December 6, 1974. Mr. F. E. Paulette, was Hresen~. Mr. Gale Pickford, his attorney stated that he would be willing to answer any questions from the public regarding this vacation of plat. Miss Mary Mahone, an adjoining property owner, stated sh~ was not sure what was this proposal meant. Mr. Pickford explained that the original plat showed streets, easements, etc. which were to have been built, he wished the plat vacated, that is, to have the streets eliminated from the plat and have it returned to an open land area. No one elsa from the public rising to speak, Mr. Wheeler declared the public hearing closed. Mr. Thacker made note of the various people who owned adjoining lots, and the fact that all those lots adjoin a State road. At this point Mr. Thacker offered motion to ~adopt-the following ordinance: "AN ORDINANCE TO VACATE THE PLAT OF SUBDIVISION OF A CERTAIN PARCEL OF LAND KNOWN AS BELLEVUE, LYING IN ALBEMARLE COUNTY, VIRGINIA NEAR THE TOWN OF SCOTTSVILLE, AND RECORDED IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT OF ALBEMARLE COUNTY, VIRGINZA~ AT DEED BOOK 179, PAGE 468. WHEREAS, application has been made to the Board of Supervisors of Albemarle CounTy by certain interested persons to vacate a certain plat of subdivision pursuant to Section 15.1-482 (b) of the Code of Virginia (1950), as amended; and WHEREAS, it is in the public interes~ that said plat be vacated; SECTION t: NOW THEREFORE BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY, that the plat of subdivision of a certain parcel of land known as Bellevue, lying in Albemarle County, Virginia near the town of Scottsville, made by Temple Waddill, Civil Engineer and Surveyor, dated December 21, 1921, and recorded in the office of the Clerk of the Circuit Court of Albemarle County, Virginia at Deed Book 179, Page 468, be and the same hereby is vacated pursuant to Section 15.1-482 (b) of the Code. And this vacation shall operate to destroy the force and effect of the recording of the said plat and to vest in the owners of abutting lots ~ree and clear of any rights of the public or other owners of lots shown on ~aid plat a fee simple title to all streets, alleys and easSments shown 12-19-74 thereon, including a 40 foot road running along the eastern boundary of the said property which was formally dedicated to the County by instrument of record in the aforesaid Clerk's Office in Deed Book 182, Page 476. SECTION 2: Pursuant to Section 15.1-485, Code of Virginia, as amended, the Clerk of the Circuit Court of ~lbemarle County, Virginia, shall write in plain legible letters across the vacated po~ti0n of the aforesaid plat the word "VACATED", and also make reference on the same to the volume and page in which the instrument of vacation is recorded. SECTION 3: Such vacation of the aforesaid plat shall be effective on December 19, 197~. The foregoing motion was seconded by Mr. Fisher and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Humphrey presented the next item on the agenda which was the Westgate, Phase III Site Plan. Mr. Humphrey stated that it was being brought to the attention of the Board at this point because of the attention being given to Georgetown Road and Hydraulic Road. He noted that the plan as originally submitted has now been reduced from a proposed 16 units to 12 units with a consolidation of buildings. This gives more latitude for change at the corner of Georgetown Road and Hydraulic Road. This new arrangement as proposed will be brought back to the Planning Commission for their approval. Mr. Wood noted that no action was intended on this matter, it was strictly to keep the Board abreast of what was happening at this very controversial corner. Mr. Batchetor presented the following two ketters from the State Department of Highways and Transportation: "November 19, 1974 Board of Supervisors of Albemarle County Charlottesville, Virginia 22901 Gentlemen: As requested in resolution by your Board on September 19, 1974, the following additions to the Secondary System of Albemarle County are hereby approved, effective November 19, 1974. ADDITION EARLYSVILLE HEIGHTS SUBDIVISION Ridgemont Road: From the interseotion of Route 743 to the intersection of Viewmont Road. Viewmont Road: From the intersection of Ridgemont Road to a cul-de-sac. "November 18, 1974 LENGTH 0.17 Mi. Sincerely, (Signed) J. E. Harwood Deputy Commissioner and Chief Engineer" Board of Supervisors of Albemarle County Charlottesville, Virginia 22901 12-19-74 4O7 Gentlemen: This is with reference to my letter to you of August 27, 1974, regarding the addition of two streets within Section II of the Westfield Subdivision to the Secondary System of Albemarle County. It is requested that you substitute the attached letter for the one you now have in your files. This substitution is necessary because the description of Greenbrier Drive in the original letter was in error. Sincerely, (Signed) J. E. Harwood Deputy Commissioner and Chief Engineer" "August 27, 1974 Board of Supervisors of Albemarle CQunty Charlottesville, Virginia - 22901 Gentlemen: As requested in resolution by your Board on November 15, 1973, the following additions to the Secondary System of Albemarle County are hereby approved, effective August 27, 1974. ADDITION LENGTH WESTFIELD SUBDIVISION, SECTION II Greenbrier Drive - From Route 29 to 0.04 Mi. S.E. 0.04 Mi. Westfield Road - From Route 29 NBL to Greenbrier Drive. 0.16 Mi. Sincerely, (Signed) J. E. Harwood Deputy Commissioner and Chief Engineer" Mr. Wheeler requested information on a bond and work being done on subdivision known as Corvilte Farms. Mr. Humphrey stated that the County Attorney's office is presently in the process of calling in the bond put up by Mr. Tiffany, who verbally stated that he will not do any more work to the road. Mr. Wheeler brought to the Board's attention correspondence received from the C & ? Telephone Company regarding rate increases for local coin rate and for the establishment of charges for calls to Directory Assistance Service. The Board has also been notified by the legal counsel of the Appalachian Power Company that they are seeking an increase in rates for electric service. This will be the subject Of a public hearing before the State Corporation Commission at 10:00 a.m. on January 22, ~975. Mr. Wood brought to the Board's attention a document entitled "Fiscal Year '76 Highway Safety Funding Guidelines." He stated that the Highway Safety Commission will apply for this 50Z50 funding program for the Western Albemarle High School's driver training course. The school is slated to open in September, 1976. Mr. Wheeler next noted a communication from the Charlottesville City Council relative to a resolution unanimously adopted by the council, this resolution was "0/8 12-!9-74 read into the minutes by the Clerk: WHEREAS, there is no resource more vital to a community than its water supply; and WHEREAS, this Council ia increasingly aware of indications that the Rivanna Reservoir which is a major source of water for the citizens of the City of Charlottesville and many citizens of Albemarle County may suffer detrimental effects from a number of causes, including increased development of land in the vicinity of the Reservoir; and WHEREAS, this Council has previously expressed its concern about this problem by adopting resolut±ons.directed to the Planning Commission and the Board of Supervisors of Albemarle County, who have the primary opportunity and responsibility for regulation of such development which might prove detrimental to the Rivanna Reservoir, through the exercise of their zoning and land use control powers; and WHEREAS, this Council has also manifested its concern through its endorsemenv of a study proposed by the Thomas Jefferson Planning District Commission to determine the nature and extent of existing and potential sources of pollution, siltation and eutrophication of the Rivanna Reservoir, which study will require considerable time for completion; now, therefore, be it RESOLVED, by the Council of the City of Charlottesville, that we again earnestly request the Planning Commission and Board of Supervisors of Albemarle County to consider fully all lawful means within their powers to prevent intensive and potentially detrimental development of property in the area surrounding the Rivanna Reservoir, including with limitation the imposition of zoning and site plan moratoria, the creation of a special conservation district or the "down" zoning of parcels presently zoned to allow high density development, and urge them to adopt such measures as will best safeguard this vital community resource. That, as a minimum such potentially harmful development should be delayed until the aforementioned study can be completed, or other data gathered which would permit an accurate assessment of the impact of such development upon the Reservoir. That the Council recognizes that some of the land use control measures which the County authorities should consider might ultimately involve the payment of compensation to certain of the affected landowners, but believes this potential cost should be carefully weighed against the cost of securing alternative sources of water supply, should the Rivanna Reservoir become unusable; and That the Clerk of the Council be directed to send certified copies of this resolution to the Members of the Planning Commission and Board of Supervisors of Albemarle County. Mr. Wheeler added that the Board shares the City's concern about the condition of the Reservoir. Mr. Thacker said he also feels this a community problem since this is a vital source of water. However, he f$1t the City's request for a moratorium on a.building in the area of the reservoir that would cover approximately one-third of the County, was a bit premature until the County has received more information as to the causes of eutrophication of the reservoir. He called on City Council to work with the Board in trying to find the causes of the problems and the possible resolutions. Mr. Fisher noted that the County is already trying to improve the situation by cooperation with the Rivanna Sewer Authority and upgrading of sewage plants. He felt a more concentrated effort to prevent soil erosion is needed. 12-19-74 4O9 The County needs better enforcement of the ordinances presently in effect, but the Board should adopt a new soil erosion ordinance (a draft of which has Keen received). This will help protect not only the reservoir but all streams. Mr. Wood noted a presentation that was made to the Board of Supervisors about seven years ago of the future long range plan for water development and location of water resources in the county. He feels these plans should be pulled out and~made available to the Board. If there comes a time when the South Rivanna Reservoir is no longer viable, alternate sources should be known. At 10:08 A.M. the Chairman called for a public hearing on the Leaf Burning Ordinance. Notice of this public hearing was advertised in the Daily Progress on December 4 and December 11, 1974. This public hearing was advertised so formally adopt the ordinance which was adopted on an emergency measure on November 13, 1974. First person to speak at the public hearing was a Mrs. Darlene L. Samsell, Environmental Quality Chairman for the League of Women Voters of Charlottesville and Albemarle County, who read the following statement to the Board: "The League of Women Voters of Charlotteuville-Albemarle County believe that the passage of the present version of a permanent leaf-burning ordinance at this time would not be in the best interests of the citizens of Albemarle County. We urge a six-month delay to study alternative methods of disposal. If an ordinance is still desired at the end of this period, we would like to see certain changes considered: 1. The inclusion of a penalty clause. 2. A provision concerning the burning of wet leaves (e.g., no burning for 48 hours after a rain). 3. An improvement in the section (10-18) concerning notification of intent to burn. The proposed method of calling either of 2 different departments will be confusing and often result in neither knowing. 4. Clarification of the section (10-19) concerning the authority of the Fire Marshall to ban burning. For example, does he have the authority to tell an individual on any given day that that person cannot burn because of wind conditions or must his ban be a general announcement to all citizens? - '_Thank you for your consideration of this matter." She added a comment on Sect~an 10-18 regarding Notification of Burning; suggesting that only people living in a certain density or people living within a certain number of feet of another residence should have to notify the Fire Marshal before burning. She feels requirin~ all people to notify before burning will place too great a burden on the fire marshal's office. Next to speak was Mrs. Ann Dixon from the Hessian Hills Subdivision. She commented that she had obtained signatures for the original petition to put this emergency ordinance into effect and that the ordinance should be 12~19-74 readopted as there are still great qualities._.~of~laavesi:to be disposed of in this area of the county. She added they are mulching as many of the leaves as possible to avoid burning, but that it is essential to burn the remainder; there is no othervway to dispose of them. Next to speak was a Mrs. Durham of Bennington Road, who complained that the people burning leaves in Hessian Hills do not burn in their yards, but in the streets, which she feels is hazardous. She feels there must be another alternative to burning. Mrs. Kent Bradbury stated that she has already paid $a5.00 to have someone pick up her leaves, and she does this twice a year. Mrs. A~line Burriss, said she has not noted any violations of the burning ordinance as stated by Mrs. Durham. Most people burn in their back yards and she sam no hazard to children. She also noted that she could no~ see~a~st, rain on the Fire Marshal's office. Mr. Kelly Reynolds, County Fire Marshal, presented to the Board a log of 81 names of callers to register for burning of leaves. To this point, he has not had any complaints or violations of the ordinance, and in general has had excellent cooperation. He does not feel the Board should put restrictions on the ordinance as to density, the procedure to call in E-i~s simple, and does not put a burden on the caller or the Fire Marshal. He is in favor of readopting the ordinance as is. Mr. Fisher asked Mr. Reynolds if he had any ideas for next fall as to how to dispose of leaves without burning. Mr. Reynotd~m suggestion was that "dumpsters" be set up in prominent areas so the public does not have to haul their leaves to the public landfill. This has one connected problem in that someone must then pick up the dumpster. Mr. Reynolds said he does not know~ if the burning has affected the air quality. Mr. Fisher proposed to the Board that another way should be found other than burning, and that this problem should be handled now in order to implement by next fall. He noted that .almost anything other than burning will cost the County money, but felt the people would be willing to pay something for the service of leaf pick up. Mr. Wheeler asked Mr. Frederick Payne, Deputy County Attorney, if there was any penalty connected with the present leaf burning ordinance and if the Board should readopt this ordinance if it would have to be readvertised. Mr. Payne noted that the ordinance can be re~enacted as another emergency ordinance but would ultimately have to be readvertis~d. Mr. Reynolds noted that people have aalled requesting to burn both leaves and mubbish, and ink,cases like this, the more stringent of the ordinances, ~.~e~f burning versus Virginia S~ate Burning regulations) applies. Mr. Thacker asked Mr. Reynolds if the ordinance should be restricted to areas of high density or by zoning. Mr. Reynolds suggested vhe simplest way possible, no exceptions to the rule. Mr. Wheeler ruled the public hearing closed, and recommended that the Board pass 411 this ordinance and extend it under emergency ordinance procedures, and appoint a committee to look-i~to finding ai'~better solution for disposal of leaves. Mr. Ca,wile offered motion to readopt the Leaf Burning Ordinance, with wording set out in the minutes of November 13, 1974. The motion was seconded by Mr. Wood and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Wood suggested that the ordinance be kept in force and the Board try for an alternate solution before next fall. ~Mr. Wheeler proposed that this ordinance be extended and that the Chairman appoint a committee which will prepare a report to be presented to the Board before June 1st with recommendations for alternatives to burning. Motion to this effect was offered by Mr. Wood. After considerable discussion as to the length of time to extend the ordinance and there being general disagreement among the Board then members, Mr. Wood withdrew his motion. It was/decided to extend for only 60 days (until March 1st, 1975), under the Board's emergency powers. Mr. Thacker made motion to re-enact the leaf.burning ordinance as emergency legislation becoming effective January 1, 1975, (thus expiring on March 2, 1975, that being the 60 day limit). Mr. Carwile seconded this motion which was carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Fisher offered motion to authorize the Chairman to appoint a committee of interested citizens and staff members to find an alternative solution to the problem of-teaf accumulation in residential areas and report back to the Board of Supervisors no later than July 1, 1975. This motion was seconded by Mr. Carwile, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley (Mr. Henley prefaced his vote by stating that he is hesitant to spend taxpayers money to get rid of leaves), Thacker, Wheeler and Wood. NAYS: None. Next item on the agenda was in regard to location of new fire hydrants. Mr. Batchelor noted that at _aJmeeting which took place several days earlier, it was noted that a number of things other than installation of fire hydrants ay Sugar Hollow are required. The~ hydrants to be installed on the raw water line in Sugar Hollow will cost approximately $1,800 each. Mr. Reynolds and Mr. Taliaferro, City Fire Chief are presently working out the proper location of hydrants to be installed. Also work will begin immediately to map, repair, and tesv all hydrants. They will also conduct a study for placement of fire hydrants in the county and the approximate cost to implement their findings. Mr. Wheeler noted that there is $25,000 available 12-1'9-74 412 in Federal Revenue Sharing funds, and when Mr. Batchelor is ready with his report and recommendations, the Board will discuss the fire hydrant situation further. Next item on the agenda was adoption of a personnel handbook with grievance procedure for all regular County employees. Mr. Michael Carr~lt was present. Mr. Wheeler suggested that this item be deferred and placed on the January 16 agenda for action. Next item to be discussed was a Christmas Eve Holiday for County Employees. Mr. Batch~l~r requested that the Board give Christmas Eve as an additional holiday. Mr. Wood made the appropriate motion, which was seconded by Mr. Carwile, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. At 10:53 A.M. ~he Chairman called for a public hearing to amend Chapter 12 of the Albemarle County Code by the addition of Section 12-7.1 entitled "Stop-Signs: Yield Right of Way Signs." Notice of this public hearing was advertised in the Daily Progress on December 4 and December 1i, 1974. No one from the public spoke for or against adoption of this section. Mr. Carwile offered motion to adopt the following ordinance: BE IT ORDAINED by the Board of Supervisors of Albemarle County, Virginia, that Chapter 12 of the Albemarle County Code be and it hereby is amended by the enactment of new Section 12-7.1 as follows: Section 12-7.1 Stop Signs; Yield right-of-way signs. The County Executive, or his designated agant, shall have the power to designave intersections at which vehicles shall come to a full stop or yield the right of way; provided, that nothing herein shall be construed as authorizing the County Executive to so designate any intersection within the town of Sc0ttsville. The foregoing motion was seconded by Mr. Thacker and carried by the following recorded vose: AYES: NAYS: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. None. Mrs. Ruth Miller, Zoning Administrator was present to reporv on Zoning Violations for the month of November. Mr. Fisher asked that the report contain a notation of the magisterial district. Mr. Fisher also asked if any court dates were set on violations. Mrs. Miller noted the following from her report: a) Black Industries #V-74-44. Court date scheduled for January 15, 1975. b) Batton and Forloins: #V-73-20. Warrant sworn on December 18, 1975. Trial dave requested of January 18 to be heard in Judge Pickford's Court. c) Keswick #V-74-55. Mrs. Miller subpoenaed ~o testify ~:U'-:~by~t~e A.B:~:~'Board. d) Charlottesville Shoppers World: #V-74-50. Lane complied and established fire lane. Mr. Henley asked Mrs. Miller ~hat the procedure was for handling a soil erosion 12-19-74 violation. Mrs. Miller stated 1) notify violator requesting compliance 2) if no compliance, warrant sworn 3) if still no compliance, court action. Mr. Wheeler stated he felt it was probably difficult for citizens to understand the length of time it takes to handle these problems through the courts. (At this time, Mr. Wheeler left the meeting) Mr. Richard Jones and Mr. John Stillwell were present to request funds for Offender Aid and Restoration. Mr. Jones referred to his letter of December 2, 1974 to Mr. Batchelor requesting the county to match Division of Justice and Crime Prevention money in the amount of $1,798. He said OAR has cut costs and will not need the original allocation of $6,200 carz~ed in the present County budget. Mr. Batchelor explained that when the Board approved the original $6,200,. it was done on the condition that the County and the City agree on the need for the money requested. Monday night, City Council agreed to loan funds to OAR but the need for funds is to be studied by the City Manager. Mr. Batchelor recommended that the Board loan funds to OAR but did not recommend any expenditure until the City's study is completed. It was agreed, after some futher discussion, that there was no urgency for the funding, and the decision by the Board was deferred until the January 16, 1975, meeting. (Mr. Wheeler returned at this time.) Next item discussed was a request from the Parks Committee relative to improve- ments to Totier and Chris Greene Lakes. Mr. David Morris and Mr. Robert Sampson were present to explain the request. Mr. Sampson explained that first priority is to correct a safety hazard at Chris Greene Lake. The problem is a sharp drop-off in the swimming area and in order to correct this, the lake will require draining and bringing in fill to correct the slope. Regarding Totier Creek, the Parks Committee recommends establishing it as a park with facilities such as fishing, boating, picnicking, nature trails, etc. The cost of this project is estimated at $50,933. The cost of the Chris Greene project is estimated at $12,811, which included purchase of a vruck, radio and mower. An alternative to purchasing this equipment would be to subcontract work to a local resident. Another possibility to reduce the overall cost at Totier would be to bring the access road to state standards and ask that same be accepted into the Secondary System. Mr. Fisher asked if the Parks Committee anticipated any camping facilities at Totier. Mr. Sampson said they did not. Mr. Bat~helor recommended that any appropriation for these projects be taken from revenue sharing funds. Mr. Thacker asked if the pamk~ng areas were not paved and other expenses are cut, if improvements to Totier can be started immediately. Mr. Sampson said if corners are cut at the beginning it will result in more extensive and more frequently recurring mai,ntenance costs. Mr. Thacker was in favor of the Totier project. Mr. Wheeler felt that due to the state of the economy this would not be 12-19-74 41'4 a high priority item with him. Mr. Wood felt the improvements should be made to Chris Greene to prevent possible drownings. Mr. Henley noted that the attendance figures were down last year at Chris Greene. He felt that economically this is a bad time to spend money on the parks. .Even using revenue sharing funds he would not justify the request. Mr. Fisher said he was in favor of the Chris Greene project because of the safety aspect.~ Mr. Wood then offered motion to approve the request ~or repairs~ to Chris Greene Lake. Motion was seconded by Mr. Fisher with the added comment that funding is secondary to decision to approve. At this point role was called and the motion was ad. opted by the following recorded vote: AYES: Messrs. Carwile, Fisher, Thacker, Wheeler and Wood. NAYS: Mr. Henley. Mr. Wheeler requested the Board to set a date for a public hearing to disamss all Revenue Sharing funding projects. January 21, 1975 at 7:30 p.m. was the suggested date, and motion to have said meeting gdvertised was made by Mr. Carwile, seconded by Mr. Wood and adopted by the following recorded vote- AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. At this time, Mr. Gordon Wheeler presented a Certificate of Appreciation go Mr. Fletcher Simms, for his eighteen years nine months of service to the County of Albemarle as Director of Real Estate Assessment. Mr. Simms, who is slated for retirement on December 31, 197~, made a short acceptance speech, and received c. ongratulations from members of the Board. Mr. Wheeler next intmoduce, d Mr. Robert Abbott, who presented a report of Comprehensive Plan for Aging Services. Mr. Abbott handed out copies of a booklet to the Board which outlined duties of this organization. The Plan originated when a grant was received from Office of Aging in Richmond. Mr. Abbott introduced associates who are coordinating this effort to establish a Plan for Aging Services -- Miss Jane M. Saunier, Human Resemrce Planner; Nancy D. Joyner; Frank W. Finger; Charles H. Smith, Sr. In the plan for the first year there are four programs: 1) establish regional coordinated agency through a public body, to assist member governments and private groups to plan and provide economic and social opportunities; 2) central information, referral and tracking service t.o provide all older persons access to information and services with appropriate follow-up; 3) transportation system using insured drivers of private automobiles; and 4) craft outlet to provide opportunity for income supplement. The appropriation for the first year would be $49,015; Federal funds would be $41,711; local funds would be $7,304; The Hnited Way would contribute $12,'800. Albemarle County's contribution would be $2,282.15 per year based upon having 31.3% of the participants. Asking for 1/3 of this figure to go from March, 1975 to 12-19-7i 415 end of fiscal year. Mrs. Nancy O'Brien, made note that there were 85 people in attendance at the hearing to develop this plan, all were in favor of it. Mr. Fisher noted that a very high percentage of money seemed to be going to personnel and general overhead and only about $17,500 for actual service to the elderly. Miss Jane Saunier answered that only a limited amount of money was granted by the State, and ,felt that without this grant to coordinate efforts, other sources of money could not be developed. Mr. Abbott added that possibly during the second year they may be able to generate $200,000. Through comments and dicussion it was agreed that a professional staff with volunteer workers is the only way the organization can begin. At this point, Mr. Carwile offered motion to adopt the resolution establishing the Jefferson Area Agency on Aging and for funding of same for the three months for Hhis fiscal year. This motion was seconded by Mr. Wood. After some discussion as to funding, Mr. Batchelor asked if the motion presented establishes this "agency" as the sole agency for aging reporting directly to the Board of Supervisors. Mr. Frederick ?ayne, of the County Attorney's office ~ ~ questioned if establishing the agency in this manner was legal, and suggested research into the matter before the County enters into a final decision. Mr. Carwile said he supports the concept but offered a substitute motion to defer action until January 16 so the County Attorney can furnish an opinion as to the legality of this agreement. Mr. Batchelor suggested that while the County Attorney's office is checking the legal aspects of this organization, the Social ~Service Department and the County Staff draft a report also. Mr. Fisher seconded Mr. Carwile's substitute motion, which was carried by the following recorded vote: AYES: JMessrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. The Board recessed for lunch at 12:17 P.M. and reconvened at 1:45 P.M. Application for a lottery permit for the School Board was presented to the Board by Mr. Batchetor. He noted that this permit will enable the school board to allow bingo, etc. without filing a petition each time. Mr. McClure will be in charge of the permit. He said this procedure has been cleared through the County Attorney's office. Motion to issue a lottery permit to the Albemarle County School Board was offered by Mr. Thacker and seconded by Mr. Wood, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. 416 The following request was received from Clarence S. McClure: "December 16, 1974 Memo To: From: Subject: Albemarle County Board of Supervisors Clarence S. McClure, Division Superintendent Request for Authorization for Early Purchase of School Buses for 1975-76 At its regular meeting on December 9, 1974, the Albemarle County School Board asked that I request authorization from you at your regular December meeting to purchase school buses for the 1975-76 school year as promptly as bids can be received and the order confirmed. I am requesting permission to purchase eight 54 passenger buses and seven 66 passenger buses. This number will allow the school division to continue its policy of replacing buses which have been uaed for ten years and will provide enough additional vehicles to accommodate the usual enrollment growth which this division experiences. The price of school buses ~ill be higher than it was last year but at this time I have no firm estimate as to how much higher it will be. Last year the division paid approximately $9300 each. I anticipate the price to be between $10,000 and $11,000 each this year. ! am requesting a total of 15 buses at an average price of $10,000 each for a total of $150,000, the same amount budgeted for new buses last year. In the event the individual price is over $10,0.00, I will reduce the number of units to be ordered so that the total cost will not exceed $150,000. Thank you for your ~tte. ntian'i~a this matter. I will be available for further information should you wish me to be present at your meeting." Mr. Carwile made a motion for approval, which was seconded by Mr. Wood and carried by the following recorded Vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. As requested by Sheriff Bailey, motion was offered by Mr. Carwile to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $950.00 be, and the same hereby-is, appropriated from the General Fund and transferred to the General Operating Fund for expenditures of the Sheriff's Department and This appropriation is hereby coded to 6A409. The..motion was seconded by Mr. Thacker and carried by the following recorded vote: AYES: Messrs. Carwile, F~sher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motion made by Mr. Wood to adopt the following resolution: BE IT RES©L~ED by the Board of Supervisors of Albemarle County, Virginia, that $624.00 be, and the~mam~ hereby is, appropriated from the General Fund and transferred to the General Operating Fund for increased dues of the Virginia Association of Counties and this appropriation is hereby coded to 18A.2. The motion was seconded by Mr. Thacker and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. 12-19-74 Mr. Wood noted that the Virginia Association of Counties has purchased a building and will be vacating their present facilities in the County Offi-ce Building on January 2, 1975. Special appropriation for the Library Site was deferred until January 21, 1975, to be heard at the Revenue Sharing Meeting. Mr. J. Harvey Bailey, County Engineer, presanted'~the following on Joint Operation of the Ivy Landfill implementation: "There has,_not been sufficient time, since the City and County adopted an agreement for a joint landfill operation, for the County Engineer and the City Director of Public Works to consult on a budget. The estimates presenved here were prepared u~ilaterally b~ the County Engineer from data and costs previously discussed with the City, and are offered as guides until a more thorough study can be made. These estimates have been briefly reviewed by the City Director of Public Works. The land cost item consists of the offer the County has made the owner of the landfill site ($204,420) plus an allowance for other costs incidental vo the put'chase. Hntil we have more specific knowledge of design, the cost of improving St. Rt. 637, which is the access road from 1-64, we will estimate the cost of improvements at $500,000. Of this, $50,000 is anticipated spent in the current fiscal year for plans and surveys~. The remainder, $450,000, should be available for construction in 1975-76. Some equipment for the operation will be furnished by the City, some by the County and some will be acquired by joint purchase. This latter category is budgeted at $121,000. The equipment furnished by either party is to be appraised and treated as a cost to be divided equally between the City and County, so that the two parties sha~e equally, in ,all costs and own all equipment jointly. Capital improvements include allowances for water, sewerage, buildings, fencing and other incidentals. We anticipate all purchases will be made during this fiscal year - other than the road improvements. $450,000 is budgeted in 1975-76 for this purpaae. The capital outlay budget proposed for Albemarle County contains its portion of the joint budget plus the equipment to be furnished by the County. We have purchased these pieces already - two of which have been delivered to the landfill site and put into use. However, payment has yet to be made. The total amount of the budget is requested to be appropriated from the Revenue Sharing fund. The tentative amount is $287,168 for the remainder of the 1974-75 fiscal year and $225,000 for 1975-76." (NOTE: Budget request in permanent file of the Board of Supervisors.) Mr. Wheeler suggestad at this point that the Board keep their promise to the people of Ivy, by enacting the following resolution: WHEREAS, the Albemarle County Board of Supervisors and the City Council of the City of Charlottesville have signed an agreement for joint operation of the Ivy Landfill; and WHEREAS, the citizens of this area have been assured that operation of this landfill will be handled in the most efficient and satisfactory manner; NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors does hereby request the City Council of the City of Charlottes~ilte,~to join them in authorizing the policing and cleaning of Route 637 from Interstate 64 to the Z~y Landfill site twice a week as part of the operational costs of this landfill. 4 1 8 MoTion to adopt the resolution as suggested by Mr. Wheeler was made by Mr. Fisher, seconded by Mr. Thac~er, and carried by the following recorded yore: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. The following resolution was offered cancelling the maintenance contract with Mr. Whitfield Morris with regard to the Ivy Landfill: WHEREAS, Albemarle County has contracted with Whitfield Morris for the supervision and operation of the Ivy Landfill; and WHEREAS, ay present said contract exists on a day-to-day basis; and WHEREAS, Albemarle County and the City of Charlottesville have recently agreed to jointly take over. the supervision and operation of the Ivy Landfill; and WHEREAS, such joint operation will take effect February 1, 1975, and WHEREAS, the February 1, 1975 date of takeover will give the City Public Works Department approximately six weeks in whiah to prepare itself for the operation of the Ivy Landfill; NOW THEREFORE, the County Attorney is authorize~ in coordination with vhe City of Charlottesville, to notify Mr. Whitfield Morris that Albemarle County and the City of Charlottesville have decided to undertake themselves responsibility for the operation of the Ivy Landfill as of 12:00 A.M. February 1, 1975; and as of that date Whitfietd Morris' services will no longer be needed. The Board hereby extends their appreciation to Mr. Whitfield Morris for the cooperation Albemart~ County has received from him during his operation of the landfill and for the manner in which he has carried out h~s.~duties. Motion for approval of this resolution was offered by Mr. Carwile, seconded by Mr. Wood and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Thacker complimented Mr. J. Harvey Bailey on operation of the Keene Landfill and work done in bringingtthe landfill up to a higher standard. Mr. Batchelor requested the Board to cancel three checks as follows: Check No. 1-005306, dated June 27, 1974, in the amount of $500.00, made payable to Wm. H. Chisho~.m Co. Inc. The following explanation fe~ this cancellation was received from G. Elwood Hall, Assistant Superintendent for Administration, Albemarle County School Board: "The William H. Chisholm Co., Inc. agreed to make water damaged repairs to the newly constructed play ground at Red Hill SchoOl as per the attached purchase order. (This company did the original work.) The School Board had money in its 1973-74 budget to make this repair. When the fiscal year was nearing its end and the work had not been completed a check was drawn and held until the work was completed. The Chisholm Co. was con~aated many times by phone and letter in an effort to get this job done. Numerous times promises were made by representatives of this company to have the job completed by given dates, but when the work wasn't done by the latest recommended seeding time Chisholm was informed that another contractor would be employed to do the work." 12-19-74 area. to the Board. Motion to approve this cancellation was made by Mr. seconded by Mr. Fisher and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler, and Wood. NAYS: Mr. Fisher asked if this was causing the soil erosion problems in the school Mr. Wheeler requested Mr. Batcheior to check into this and report back Carwile, None. Check No. 1-008138, dated November 29, 1974, in the amount of $5,220.00 and made payable to the Monticello Area Community Action Agency. Communication received from Mr. Robert Sampson stated that this check had been issued as a loan to the Community Action Agency to' carry-~-them throughuntil Federal funds were to be received in Ja~u~Y,-'-~'] .... ~oW~ver, the Federal check came early and they did not need this check. Mr. Wheeler said he did not remember the Board authorizing such a loan and requested that a report be made to the Board on this matter at the next meeting. Motion was then offered by Mr. Carwile, seconded by Mr. Wood, to cancel check No. 1-008138. The motion was carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: .None. Check No. 1-007175, dated October 16, 1975, in the amount of $14.06 and made payable to K-Mart. It was noted that the check was made out to the wrong payee. Motion to cancel said check was offered by Mr. Carwile, seconded by Mr. Fisher and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Complying with request of Mr. Ray Jones, Assistant Director of Finance, Mr. Carwile offered motion to adopt the following resolution: WHEREAS, the Assistant Direcvor of Finance of Albemarle County, Virginia, has appeared before this Board and certified that certain erroneous assessments were made on 1974 personal property taxes; and WHEREAS, the County Attorney has examined supporting evidence and consents that such assessments were erraneous; NOW, THEREFORE BE IT RES©L~ED, that pursuant to the Code of Virginia, Section 58-1142, the Board of Supervisors of Albamarle County, Virginia, does hereby direct the following refunds to be made: Donald McKay - $96.20 Fred L. Ivory - $140.60 Eugene Adcock - $11.10 FURTHER, all supporting papers verifying this request are to be filed in the permanent records of the Board of Supervisors. The foregoing motion was seconded by Mr. Thacker and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Next item on the agenda was a request for refund of personal property 419 42O 12-19-74 taxes erroneously assessedc>.on equipment used on a chicken farm. This matter was first on the agenda of November 19 and then again December 11. Since December 11, Mr. Jones had ascertained that none of the equipment used is leased, but is owned by the individual farms. Motion was then offered by Mr. Carwile and seconded by Mr. Thacker to adopt the following resolution: WHEREAS, the Assistant Director o~ Finance of Albemarle County, Virginia, has appeared before this Board and certified that erroneous assessments were made on 1972 and 1973 personal property taxes; and WHEREAS, the County Attorney has examined supporting evidence and consents that such assessments were e~oneous; NOW, THEREFORE, BE IT RESOLVED, that pursuant to the Code of Virginia, Section 58-1142, the Board of Supervisors of Albemarle County, Virginia, does hereby direct the following refunds be made: W. Sterling Carter, Rudolph W. May, and Alford J. 0linde T/A Stony Point Farm - $1,351.69 W. Sterling Carter and Roy D. Bradley T/A Carter-Bradley .- $135.70 FURTHER, all supporting papers verifying this request are to be filed in the permanent records of the Board of Supervisors. The motion carried by ~he following recorded~vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motion was offered by Mr. Fisher to advertise for a public hearing on January 16, 1975, at 10:00 A.M. an Ordinance stating refund due for all personal property taxes in excess of the amount lawfully assessed and collected during the year 1971. The motion was seconded by Mr. Carwile and carried by theffollowing recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motion was offered by Mr. Carwile, seconded by Mr. Thacker and carried by the following recomded vote to adopt the following resolution: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. WHEREAS, the Assistant Director of Finance of Albemarle County, Virginia, has appeared before this Board and certified that an error was made during roll back of assessment values for 1973 real estate refunds; and WHEREAS, the County Attorney has examined supporting evidence and consents that such assessment~was erroneous; NOW, THEREFORE, BE IT RESOLVED, that pursuant to Code of Virginia, Section 58-1142, the Board of Supervisors of Albemarle County, Virginia, does hereby direct the following refund to be made; Carrie B. Daughtery - $48.84 FURTHER, all supporting papers verifying this request are to be filed in the permanent records of the Board of Supervisors. 12-19-74 Mr. Jones made the following request of the Board: "There are two sections in the Code of Virginia for making refunds to taxpayers for erroneous assessments. Section 58-1142, Code of Virginia, provides for the refund of a~_tax paid for two years back under the following condition: Certification of tha~erroneous assessment by the commissioner or such other official with consent of the town, city or Commonwealth Attorney that such assessment was erroneous to the governing body whiah directs the refund to be made. Section 58-1152.1, Code of Virginia, provides for the refund of an erroneous tax paid for seven years back. However, it requires the adoption of an ordinance by the governing body to do so. This takes vwo or three months from the time the error is located. From my experience in working with refunds, Section 58-1152.1 and the adoption of an ordinance is more preferable where there are large numbers of taxpayers being refunded for the same reason. A good example is the Supreme Court Case last year. However, it seems ridiculous to pass an ordinance to provide a refund to a single taxpayer. It is more costly and time consuming. Also, the citizen becomes very impatient waiting to get his money back. In order to make a better alternative available, the wording in 58-1142 could be changed from two years to seven years. This would speed up the single refunds and provide a better service v'o the public. In conclusion, I recommend the passing of a resolution by the governing body requesting the local representatives in the General Assembly to sponsor such legislation." Mr. Carwile offered motion that Mr. Jones and the County Attorney draft the proper letter and forward to local representatives of the General Assembly requesting that this amendment be made to the Code of Virginia. This morion was seconded by Mr. Thacker, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motion was made by Mr. Lloyd Wood to concur in CiTy appointments to the Mental Health Board of Mr. Robert P. Hodous and Mr. James N. Grove and also requested that City Council concur in the Board's appointment of Mr. William Blucher. Second to this motion was made by Mr. Carwile, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Appointment tO the Emergency Medical Services Council was deferred until the January, 1975 meeting. It was noted that Mr. John A~kins did not accept appointment to this council. Motion was made by Mr. William Thacker to appoint Mr. Lloyd Wood to the Court Service Unit Advisory Council. Second_.to this motion was made by Mr. Carwile, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. 422 12-19~74 Motion was made by Mr. Fisher to appoint Mr. Robert B. Hogue, Mr. Preston A. Coiner, and Mrs. Darlene L. Samsel.1 to vhe Solid Waste Committee. Mr. Carwile seconded the motion, which carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Appointments to the Planning Commission were deferred until January 8th, 1975 meeting. Mr. Wheeler noted resignation of Mr. Garrett W. Kirksey from the Parks Committee~ and suggested the name of Mr. Frank Kessler to fill out this unexpired term. Motion to this effect was made by Mr. Fisher, seconded by Mr. Wood, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motiontto me~ppoint Mr. M. Roy Harris and Dr. B. W. Ruffner to the Parks Committee for a one year term expiring on December 31, 1975, was made by Mr. Henley, seconded by Mr. Carwile, and carried by the following recorded vote: AYES: M~ssrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motion was made by Mr. Carwile to reappoint Mr. D. Cary Jackson, Jr., to the Joint Airport Commission. This motion was seconded by Mr. Wood, and carried by the following recorded vote: (Clerk-Note: After the meeting, it was discovered that Mr. Jackson had already served his full term and another appointment will have to be made.) AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motion was made by Mr. Thacker to accept the resignation of Dr. James C. Sams from the Planning Commission and send letter of appreciation. Second to this motion was made by Mr_. Fisher, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Motion was made by Mr. Henley to accept the resignation of Mr. Louis'-~C. Stanley from the Planning Commission and send letter of appreciation. Second to this motion was made by Mr. Wood, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Robert E. Lee, Jr. was recommended as a member of the Housing Committee by Mr. Wheeler. Motion to appoint was made by Mr. Fisher, seconded by Mr. Wood, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Batchelor said there are some new community funds which might be obtained 12-19-7~. 423 for the Housing Committee, but grant application would have to be made in January or February. He asked when the first meeting of this committee will be held. Mr. Wheeler requested that he be authorized to charge this committee with their duties after the first of January. Motion to this effect was offered by Mr. Wood, seconded by Mr. Thacker and carried by the following recorded vote: AYES: NAYS: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. None. Mr. Wheeler noted that Mr. J. Tevis Michie resigned as a member of the Albemarle County Electoral Board on November 30, 1974. He said although this appointment is made by the Circuit Court of Albemarle County, Mr. Michie has always been very cooperative and the Board appreciates the service he has rendered the citizens of the County. Statements of expenses for the Director of Finance, the Sheriff's Office and the Office of the Commonwealth's Attorney were presented for the month of November, 1974. On motion by Mr. Carwile, seconded by Mr. Wood, these statements were approved as read. The motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Statement of expenses for the Regional Jail for the months of September, October, and November 1974, were presented. On motion by Mr. Wood, seconded by Mr. Thacker, these statements were approved as read. The motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Statement of expenses incurred in maintenance and operation of the Joint Security Complex was presented for the month of November, 1974. Also presented was bill of the Jail Physician in the amoun~ of $654.00 and Nurses' salaries in the amount of $2,124.75, of which two-thirds is reimbursable by the State. On motion by Mr. Wood, seconded by Mr. Carwile, these statements were approved as read. The motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Report of the County Executive for the month of November, 1974, was received as information. Report of the Department of Social Services was received in accordance with Virginia Code Section 63.1-52. The next item on the agenda was consideration of two ordinances, one which would eliminate compensation for the Board of Supervisors member who serves on the Albemarle County Planning Commission and one which would eliminate compensation for the Board of Supervisors member who serves on the Albemarle County Welfare 42 4 Board. Direcvly effected would be Mr. J. T. Henley and Mr. Lloyd Wood. Mr. Henley said he feels the salary of the Board has been raised high enough to compensate for attendance at these meetinga Other Board members serve on various Boards and Commissions and~are not compensated for their attendance. Mr. Wood said the Planning Commission meets every Monday night and at various other times. He feels this time is over and above what the Board is compensated for in salary. He then offered motion not to adopt the ordinance eliminating compensation Gf.~the Board member serving on the Albemarle County Planning Commission. Mr. Fisher said he was one member of the Board who sponsored the change in compensation for Planning Commis-sion members because at that time they had a hard time getting the quorum needed. However, he would not support the motion. Mr. Wood said he would agree with Mr. Fisher on any other Commission other than the Planning Commission. Their meetings regularly run from 7:30 P.M. to 11:00 P.M. or 12:00 midnight and he feels that is over and above whav is expected from the other commissions. Mr. Thacker said when this was originally discussed he had agreed with Mr. Fisher, but he does believe work on the Planning Commission is time consuming and is not opposed to leaving the ordinance as written. Vote was taken at this time and the mo~ion carried by the following recorded vote: AYES: Messrs. Carwile, Thacker, Wheeler and Wood. NAYS: Messrs. Fisher and Henley. Mr. Henley then offered motion to advertise for the public hearing on January 16, 1975, at 10:30 A.M. an ordinance to eliminate compensation for the Board of Supervisors member who serves on the Albemarle County Welfare Board. The motion was seconded by Mr. Fisher. Mr. Wheeler said if the Board is not going to eliminate compensation for the Planning Commission member, even though M~. Henley feels this is cQrreot~c~ ~ he will not support the motion, until both salaries are eliminated. Mr. Carwile said the Welfare Board meets during the day and that takes away time Mr. Henley could devote to this work. Mr. Thacker concurred. Mr. Fisher said he has three meetings a month with the Thamas Jefferson Planning District Commission. One lasts two or three hours and is held during the day, the other is at least four hours and is held at night, plus several hours monthly of reading matter. But he fe~ls th~s is his responsibility to the Board. At this point, Mr. Thacker called for the question, and the motion was defeated by the following recorded vote: AYES: Messrs. Fisher and Henley. NAYS: Messrs. Carwile, Thacker, Wheeler and Wood. Mr. Thacker proposed a morion to the Board at this time that Board members of the Thomas Jefferson Planning Commission should also be compensated at the rate of $25.00 per meeting attended~ a~ ~ ~$ ~ ~~ ~r a public,hearing on January 16th 12-19-74 at 10:30 A.M. Motion was seconded by Mr. Wood; role was called, and defeated by the following recorded vote: AYES: Messrs. Thacker and Wood. NAYS: Messrs. Carwile, Fisher, Henley, and Wheeler. Mr. Batchelor brought to the Board's attention that an audit of the Charlottesville- Albemarle Airport Board for the year ended June 30, 1972, was available for study by Board members. Mr. Batchelor noted that a memorandum was sent to the Board in late spring referring to new legislature on appointment of a tie-breaker. Mr. Wheeler asked that this item be placed on the agenda for January 16, 1975. Mr. Batchelor reminded the Board of discussions to possibly separate the office of County Executive and Director of Finance. Mr. Jones, Assistant Director of Finance, has stated that he would prefer staying on with the County instead of moving over to the Albemarle County Service Authority. Mr. Batchelor asked the board for an indication of their feelings on having Mr. Ray Jones appointed Director of Finance when the appropriate time arrives. Mr. Wheeler stated that if Mr. Jones is recommended for the position of Director of Finance as of July 1, 1975, he would support that recommendation. Ail the other Board members concurred with Mr. Wheeler's feelings in the matter. Page Godsey presented a request for a loan to the Regional Jail Board. She explained the County handles the books for the regional jail as a separate account (not a separate bank account). The problem stems from the fact that the County has paid for the Television system, but cannot expect State reimbursement until sometime in mid-January. At present there is a deficit in the account of close to $50,000. She asked the Board to approve a loan of $50,000 to the regional jail account on a short term basis until offsetting state funds are received. Second to this motion was made by Mr. Carwile, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Wheeler brought to the Board's attention a letter received from a Mr. Junius R. Fishburne, Jr., Executive Director of the Virginia Historic Landmarks Commission, expressing the Commission's concern with the development of condominium units being constructed in the vicinity of Shack Mountain near the Reservoir in Albemarle County. Mr. Wheeler presented a letter from the League of Women Voters of Charlottesville- Albemarle Counvy commenting on the public hearing held on November 4, 1974 relative to the economy and the 1975-76 County budget. They felt the outcome of this hearing- was a step in the right direction. Another letter presented to the Board by Mr. Wheeler was a request by a Mr. A. Darden Towe of the Annual Dogwood Festival requesting a meeting with the Board 12-19-74 426 of Supervisors. A letter from Mrs. Ruth Miller, Zoning Administrator to Mm. Guy Agnor, Director of Public Works of the City of Charlottesville was presented to the Board by Mr. Wheeler, concerning the dumping of rubbish and waste near the Moores Creek Wastewater Treatment Plant. A letter sent to Mr. Wheeler from Mr. D. W. ~upke of Keswick requesting the county to consider his road for inst~l~ation of minimal lighting. Another letter presented to the Board was from Mr. Andrew J. Chmiel protesting the rise in base tax rate on tangible personal property. Mr. Wheeler noted copy of a letter received written to Mr. D. B. Hope of the Department of Highways and Transportation by Mr. Fred L. Foster of Sperry Marine Systems concerning traffic congestion and housing development in the area of U.S. Route 29 and Hydraulic Road. Another letter presented was addressed to Mr. Wheeler from Mr. James P. Mumo, President of the Jefferson Village Community Association expressing their appreciation gor help in getting Jefferson Village Subdivision roads into the State Highway System. Mr. Wheeler presented the following communication: "December 18, 1974 Mr. Gordon Wheeler, Chairman Board of Supervisors County of Albemarle Dear Mr. Wheeler: The following action was taken by the Albmmarle County Service Authority upon motion by Mr. Thompson, seconded by Mr. Lacy and passed unanimously. 'The Albemarle County Service Authority does not operate and no longer needs the well lot adjacent to the Woodbrook School for operation of the water system and that the amount of the County Loan to the Service Authority be reduced by the market value of the lot set by the Board of Supervisors.' This action was the result of the attached communication from Mr. C2arence McClure and review by the Service Authority. Several instances of vandalism have occurred over the past year and the well house is becoming unsightly. The property was acquired in the purchase of the Sydmmr water systems and is titled in the name of the County. The Service Authority will salvage all usable equipment by February 1, 1975. Respectfully yours, (Signed) Ray B. Jones Executive Director" Motion was made by Mr. Carwile vo cancel the December 25th, 1974, meeting of the Board of Supervisors. Motion was seconded by Mr. Fisher, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. 12-19-74 L 27 At 3:.40 P.M. motion was made by Mr. Carwile to adjourn into executive session to discuss personnel matters with the Sheriff. Motion was seconded by Mr. Thacker, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, W~eeler, and Wood. NAYS: None. The Board reconvened at 3:50 P.M. Claims against the County in the amount of ~2,489,023.69 were presented, examined, and allowed and certified To the Director of Finance for paymenv and charged to the following funds: General Fund General Operating Fund School Operating Fund Cafeteria Fund Textbook Rental Fund General Operating-Capital Outlay School Construction-Capital Outlay Fund Crozet Sanitary District Fund Joint Security Complex Fund Town of Scottsvilte: Local Sales Tax Commonwealth of Virginia: Current Credit Account Total $ 1,936.64 453,734.74 1,093,387.85 37,893 96 4,053 33 204,32O 00 664,083 51 5,072 5O 23,171 23 208 12 1,161 81 $~2,489,023.69 Upon proper motion the meeting was adjourned. CHAI~RMAN