1973-06-21!30
6-21-73
A regular meeting of the Board of County Supervisors, of Albemarle County, Virginia
was held on June 21, 1973 at 9:00 A.M. in the Board Room of the County Office Building,
PRESENT' Messrs. Stuart F. Carwile, (arriving at 9'20 A.M.), Gerald E. Fisher, J.T. j
Henley, Jr., William C. Thacker, Jr., Gordon L. Wheeler, and Lloyd F. Wood.
(arriving at 11:20 A.M.).
ABSENT: None.
OFFICER PRESENT' County Executive. -~
The meeting opened with The Lord's Prayer led by Mr. Wheeler. --
Mr. Batchelor introduced interns working for the summer: Joycelyn Collins, Brenda
Hammond, Francis Harris, Teresa Quarles and Josephine Garland.
Motion was offered by Mr. Thacker to approve the minutes of the meetings of April 11,
April 12, April 18, April 19, April 25 and May 7, 1973. Motion was seconded by Mr. Fisher
and carried by the following recorded vote:
AYES: Messrs. Fisher, Henley, Thacker and Wheeler.
NAYS: None.
ABSENT: Mr. Carwile and Mr. Wood.
Mr. Wheeler stated that he had received a letter from Dr. M.I. Shanholtz and he
asked Mr. Batchelor to arrange a meeting with Mayor Fife and Cole Hendrix to discuss the
fire companies, the Bicentennial Commission, the Health Department, and the appointment ~
of a Solid Waste Committee.
Mr. R.G. Warner, Resident Engineer for the Virginia Department of Highways was pre-
sent. He stated that the Highway Department had checked the Traffic count on Route 20,
between Rt. 250 East and the proposed City landfill site. They had determined a total of
2,933 vehicular trips per day.
Mr. Batchelor stated that he had received a letter from the Virginia Department of
Highways stating that there would be a second location public hearing for~oute 637. This
designated as project 0637-002-138, C-501, B-623. This public hearing will be held at
7:30 P.M., on July 17, 1973 at the Murray Elementary School in Ivy.
Mr. Batchelor also said that he had received a letter from the Department of High-
ways stating that there would be a public hearing for the purpose of considering the
proposed location and design of a section of Route 684. This is designated as project
0684-002-152, C-501. This public hearing is to be held at 7:30 P.M. on July 24, 1973 at
Brownsville Elementary School.
Mr. Wheeler said he had received a questionnaire from the State asking that the
localities conduct a study in reference to establishing a system of bicycle trails
throughout the Commonwealth. He said the Planning Department should have input in this ~
mat~er and gave the form to John Humphrey for filing.
Mr. Thacker stated there was no further report to give on Whitewood Road.
(Mr. Carwile abstained during the following discussion). At this time the Board
continued their discussion concerning Commonwealth and Peyton Drives and a request from
Stromberg-Carlson for Industrial Access Funds. Mr. Humphrey stated that Dr. Hurt had
6-21-73
131
utility easements, etc.
furnished these items.
is still pending.
informed the committee appointed to study this matter that he Would pay a total of $26,631
to bri~ these roads to~'standard and he had re4uested t~at th~ Board request Indust ial
Access Funds for the Other 50% of the cost. Mr. Thacker felt that all the roads in this
seczion tie together and they should not be considered in parts and he did not think the
committee has enough information on the overall pattern for recommendation of any resolu-
tion at this time. He asked if anything had been received on the original bond as per
resolution passed by this Board on March 15, 1973. Mr. Wheeler suggested that the Board
say they needed the bond at once and directed the Clerk to write a letter to Dr. Hurt
concerning this bond.
Mr. Wheeler said he had at~ended a meeting with Dr. Hurt and members of the School
Board to discuss the road into Hollymead School. He asked Mr~ Warner who was to furnish
Mr. Warner said that the person preparing the road plans usually
Mr. Wheeler said he would remind the School Board that this matter
Mr. Batchelor stated that he had received a letter from the Virginia Department of
Highways concerning the Warren and Hatton.Ferries'
"May 29, 1973
Routes 625 and 627
Hatton and Warren Ferries
Albemarle and Buckingham Counties
Board of Supervisors
Albemarle County
202 County Office Building
Board of Supervisors
Buckingham County
Buckingham, Virginia
23921
Gentlemen'
Mr. J. E. Harwood, Deputy Commissioner and Chief Engineer, in his
letter of May 11, 1973, stated that I would advise you further regarding
the restoration of the Hatton Ferry. We have now made arrangements for
the reconstruction of the ferry boat. Material for this has been obtained
and we are in the process of doing the work. Barring any unforseen
difficulties, we anticipate the opening of the ferry by August 1.
If you have any questions or desire further information concerning
this, please contact Mr. R.G. Warner, Resident Engineer at Charlottesville
who is in direct charge of this work.
Yours very truly,
D.B. Hope
District Engineer"
6-21-73
Mr. Batchelor .stated that he had received a letter from the Department of Highways
concerning the Charlottesville-Mass Transit Study:
"May 31, 1973
Charlottesville Mass
Transit Study
Miss Lettie E. Neher, Clerk
Albemarle County Board of Supervisors
County Office Building - Room 200
Charlottesville, Virginia 22901
Dear Miss Neher:
This is to thank you for the resolution of the Board of Supervisors
of Albemarle County submitted by your letter of May 25, 1973 concerning
the subject study.
Be advised that the Department will consider this request at such
time as we receive notice from the City of Charlottesville that the Urban
Mass Transportation Administration has approved the grant application for
the study area.
With best regards.
Sincerely,
Oscar K. Mabry
Transportation Planning Engineer"
Mr. Batchelor said-that he had received a copy of the 1973-74 Tentative Allocations~
for Interstate, Primary and Urban Construction from the Department of Highways and this
would be on file in his office for inspection.
Mr. Wheeler read the following communication from M. Joseph Conte:
"June 5, 1973
Mr. Gordon Wheeler, Chairman
Board of Supervisors
Albemarle Court House
Charlottesville, Va. 22901
Dear Mr. Wheeler:
A meeting was held recently with Mr. Robert Warner of the Highway De-
partment to discuss the unsightly condition of the lower part of old Route
53. The lower portion of this road has become a public dump, a lover's lane,
a public drinking spot and a target range. Several man hours will be needed
to clean this area of all the trash.
Mr. Warner advised us they had cleaned the area many times before and
it seems to be a costly, never-ending problem. He stated the only way to
solve the problem was to apply to have the road closed. He also advised us
to send you a letter regarding this matter.
The lower portion of the road just below Mrs. George Smith's house
(stone house east side of road) would be an ideal spot to close the road.
Ail the road frontage at this point is controlled by Monticello Foundation,
Blue Ridge Sanatorium, Michie Tavern Corp. and Mrs. George Smith. We have
all agreed to have this letter serve as a formal request to close the portion
of Old Rt. 53 at the George Smith property line.
We will be happy To meet with you to discuss this matter.
Sincerely,
M. Joseph Conte"
Mr, ~arner ~aid that when Route 53 wa~ relocated this piece of road was taken from the
6-21-73 primary road system and mad~ 'a part of the secondary system. The land in-
volved is fee right of way owned by the Highway Department and cannot be transferredJ ~,.~
but must be sold. After a short discussion of this matter, Mr. Wheeler asked Mr. Wa~n~~
to investigate the possibility of having this right of way either transferred to Blue Ridge
Sanatorium, which is another State agency, or sold for a nominal fee and to make a r~port
to this Board at the July meeting.
Mr. Thacker said that Mr. Wood had received a call from a Mr. Cromer concerning
Rt. 727 in the Blenheim Area. Mr. Thacker agreed that this road is among the worst
in the County, however, he said it had been in that condition for many years and was
in this condition when Mr. Cromer bought his land. He asked Mr. Warner if he would
check this road.
Mr. Fisher asked Mr. Warner if he would check Route 637 near the Ivy Landfill. Mr.
Warner said there is reshaping that needs to be accomplished and he will do this with
his maintenance force.
Mr. Thacker asked if any work is scheduled for Route 53 from Simeon east. Mr.
Warner said it is to be resurfaced.
Mr. Wheeler said that in working on the new subdivision ordinance, a question had
arisen concerning the Board regulating speed limits in subdivisions. Mr. Warner said
that speed limits are established by law in residential areas at 25 m.p.h. Mr. Fisher
said that the speed limit posted in Bellair subdivision is 35 m.p.h. Mr. Warner said
this was based on a traffic study.
The next item under discussion was SP-266 for E.M. Martin. This matter was deferred
from June 13, 1973. Mr. Humphrey stated that the Planning staff felt this was within
the intent in permitting welding operations in the M-1 zone. He said that the Planning
Commission had imposed no conditions other than this permit be approved subject to site
plan approval. Motion was offered by Mr. Thacker, seconded by Mr. Carwile to approve
SP-~66 as recommended by the Planning Commission. Motion carried by the following
recorded vote:
AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS: None.
ABSENT: Mr. Wood.
In May a request had been received from the University of Virginia requesting that
a leash law be applied to University Grounds and asking that a deputy dog warden be
appointed for University grounds.. Motion was offered by Mr. Fisher to adopt the follow-
ing resolution:
The Board of Supervisors of Albemarle County, acting under the
authority granted to it by Code of Virginia, Sec 29-184.2, do hereby
appoint Mr. W. Alan Hoffman as an Albemarle County Deputy Dog Warden
for a term of four years commencing 1 July 1973 to assist 'the Dog
Warden in dog inspection activities and in dog law enforcement only
on the grounds of the University of Virginia. This Deputy Dog Warden
shall have the powers and duties of the Dog Warden as provided for in
Albemarle County Code, Sec 4-5.
The Board of Supervisors appoint Mr. W. Alan Hoffman with the
understanding that the Rector and Board of Visitors of the University
of Virginia will pay this Deputy Dog Warden's salary, defray his
expenses in carrying out his duties, and guarantee that the Board of
Supervisors of Albemarle County will have no liability whatever for
any acts performed by Mr. Hoffman at the University grounds or for
any injuries suffered by him in the performance of his duties.
Motion was seconded by Mr. Carwile and carried by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS- None.
ABSENT- 'Mr. Wood.
6-21-73
234
Motion was offered by Mr. Fisher, seconded by Mr. Henley to appoint Mr. Sam
Robertson as County Dog Warden for a period of three years beginning July 1, 1973.
Motion carried by the following recorded vote'
AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS: None.
ABSENT: Mr. Wood.
Mr. Wheeler said he had received a communication from Northern Piedmont Electric
Cooperative stating that they have applied to the State Corporation Commission for a
rate increase. Copy of this communication is on file in the office of the Clerk of
the Board of Supervisors.
Mr. Wheeler said he had received a letter from Larry J. Sabato, President-Elect
of Student Council, University of Virginia. He requested that Mr. Sabato be invited
to a meeting of the Board of Supervisors sometime during this summer.
Mr. Wheeler said that he had received a letter from Charles M. Rotgin Jr., of
Great Eastern Companies. Mr. Rotgin stated that he was concerned that without adequate
preliminary planning the new State imposed building inspection process would cause
problems not only for county administration but also for builders who would experience
unnecessary and extremely expensive time delays. However, he stated that he did hardily
endorse the plan for inspection. Mr. Thacker said that in view of the Sept. 1, 1973
deadline on implementing this program, h~ felt that the County should move ahead and
get the program started. Mr. Batchelor said the staff felt the County would need a
chief building inspector who is experienc~and who'would hire the other inspectors
required. He said he would have a report on this in the next three weeks. Mr. Wheeler
suggested that an ad be placed in the paper notifying of the availability of jobs.
Mr. Fisher said he understood that the Board would make a charge to cover the total cost
of this operation. Mr. Thacker said he felt it was correct to look for a chief building
inspector, however, he felt the budget was inadequate since it is his feeling that the
County will probably need a chief inspector and between four and six assistants.
it would not be a simple matter to implement this program.
Mr. Carl VanFossen, Chairman of the Albemarle County Schoolboard was present.
He presented the following resolution:
WHEREAS, with the approval of the Albemarle County Board of Supervisor~
the Albemarle County School Board has completed working drawings for the new
elementary school next to Jouett Junior High School, and
WHEREAS, the goal of both Boards appears to be to open the new elementary
school in September of 1974, and
WHEREAS, it is possible but not certain that this new school can be com-
pleted on schedule, but further delay in beginning construction would jeopardize
chances of meeting the September, 1974 goal for completion.
NOW, THEREFORE, BE IT RESOLVED, that the Albemarle County School Board
requests the Albemarle County Board of Supervisors to provide funds and approval
to the School Board for the construction of the new elementary school.
BE IT 'FURTHER RESOLVED, that, .since the size of this school has increased
greatly over the School Board's original plan because of the need to house
students displaced by the Board of Supervisors' plan to use McIntire as a County
Office Building, the School Board reques~approval for the use of any surplus funds
He said
leftover from previous loans for Hollymead and bond issue projects if they are
needed to supplement the 1.6 million dollar budget proposed for constructing and
furnishing this new school.
Mr. Wheeler said ~hat in connection with this request the Board will be discussing some
temporary plans to cover needs of the County Office Building and he hesitated to take
any action on this request until a full report is given by the Space Needs Committee.
Mr. VanFossen said the school board had also passed the following resolution'
BE IT RESOLVED, that the Albemarle County School Board does hereby request
the Board of County Supervisors to join with the said School Board in making
application for a Literary Loan of $450,000.00 for the purpose of building an
addition to Meriwether Lewis Elementary School located near Ivy, Virginia. The
clerk and the chairman are hereby authorized to prepare and sign the necessary
documents.
Action on these requests ~s postponed until later in the afternoon.
Communication was received from Cole Hendrix, Secretary-Treasurer of the Rivanna
Water and Sewer Authority, asking that the Board 6f Supervisors extend the Headline for
er
repayment of a loan made to the Rivanna Authority/~reement dated September 21, 1972.
He asked for an extension of at least six months and preferably one year. After a short
discussion motion was offered by Mr. Carwile to extend the time limit on this loan for
an additional six months from June 30, 1973, interest to be repaid at whatever rate the
County receives on funds invested for the same period of time (or a six months period).
Motion was seconded by Mr. Thacker and carried by the following recorded vote:
AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS: None.
ABSENT: Mr. Wood.
Claim against the Dog Tax Fund was received from Cherry Hill Farm for two (2)
lambs, and one (1) ewe killed by dogs. On motion by Mr. Henley, seconded by Mr. Fisher,
$75.00 was allowed for this claim. Motion carried by the following recorded vote:
AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS: None.
ABSENT: Mr. Wood.
Claim against the Dog Tax Fund was received from W.R. Pitts for seventeen game
roosters killed by dogs. The clerk was ordered to advise Mr. Pitts that the Board of
Supervisors does not allow payment of claims for game birds.
Statements of expenses of the Department of Finance, the Sheriff's Office and the
Office of the Commonwealth's Attorney were submitted for the month of May, 1973. On
motion by Mr. Fisher, seconded by Mr. Thacker these statements were approved by the
following recorded vote:
AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS: None.
ABSENT: Mr. Wood.
Statement of expenses incurred in the maintenance of the County Jail was submitted
along with summary statement of prisoners days for the month of May, 1973. Claim of the
e-s1-75 ......
Jail Physician was submitted for the month of May, 1973 in the amount of $63.00 of which
two-thirds is reimbursable by the State. On motion by Mr. Carwile., seconded by
Mr. Henley, these statements were approved for payment by the following recorded vote'
AYES- Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS- None.
ABSENT: Mr. Wood.
Mr. Wheeler requested that copies of agreements with adjoining Counties relating to-~
use of the Albemarle County Jail be sent to each board member.
Report of the County Executive for the month of May, 1973 was received as informa-
tion.
Reports of the Department of Public Welfare were submitted for the month of April,
1973 in accordance with Sections 63-67.1 and 63.67.2 of the Code of Virginia.
Mr. Wheeler said that in meeting with the Planning Commission concerning a request
for a moratorium they had stated they would need additional legal help and had made
such a request to this board. He said he felt all legal matters should be referred
to the office of the County Attorney and that this should be made a policy of the
Board of Supervisors. Motion was offered by Mr. Henley, seconded by Mr. Carwile to
inform all boards and commissions appointed by the Board of Supervisors that all matters
requiring legal assistance are to be referred to the County Attorney. Motion carried
by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS' None.
ABSENT' Mr. Wood.
Mr. Wheeler said the Board had discussed the legal work required in working on the
new zoning ordinance with Mr. St. John and he does not feel this falls within the
regular assignments of the County Attorney. He said that the rate for this work would
be $35.00 an hour or possibly a total of $4,600 in order to accomplish the work of the
Planning Commission within a 60 to 90 day period. Mr. Fisher said that the Board needs
to expedite the work on the new zoning ordinance and he offered motion to approve
$4,600.00 for the drafting and rewriting of the new zoning ordinance and also to
au. thorize Mr. George R. St. John to perform this work for the Planning Commission.
(Appropriation for this will be made at a later date). Motion was seconded by Mr.
Carwile and carried by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS' None.
ABSENT: Mr. Wood.
Motion was offered by Mr. Carwile, seconded by Mr. Thacker to adopt the following
ordinance'
6-21-73
ANNUAL APPROPRIATION ORDINANCE OF THE COUNTY OF ALBEMARLE, VIRGINIA
For the Fiscal Year Ending June 30, 1974
An ordinance making appropriations of sums of money for all necessary expenditures of
the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 1974; to prescribe
the provisos, terms, conditions, and provisions with respect to the items of appro-
priation and their payment; and to repeal all ordinances wholly in conflict with this
ordinance and all ordinances inconsistent with this ordinance to the extent of such
inconsistency.
BE IT ORDAINED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA:
SECTION I
That the following sums of m~n'~ be and the same hereby are appropriated for the
purposes herein specified for the fiscal year ending June 30, 1974:
Paragraph One
For the current expenses Sf the General Fund the sum of eighteen thousand
seven hundred dollars and no cents ($18,700.00) is appropriated from the General Fund
to be apportioned as follows:
1. Refunds $ 18,700.00
SUMMARY
Total GENERAL FUND appropriations for
Fiscal Year Ending June 30, 1974
$ 18,700.00
--0--
18,700.00
$ 18,700.00
To be provided as follows
Anticipated balance at July 1, 1973
Revenue from Local Sour¢
Total GENERAL FUND res
for the Fiscal Year Ex
That the following sums
purposes herein specified for
For the current expenses
seven hundred four thousand si
is appropriated from the Gener~
es
ources available
ding June 30, 1974
SECTION II
money be and the same herby are appropriated for the
he fiscal year ending June 30, 1974:
Paragraph One
~f the function of ADMINISTRATIVE SERVICES the sum of
' hundred thirty-eight dollars and no cents ($704,638.00)
]1 Fund to be apportioned as follows'
1. Board of Supervisors
2. County Executive
3. Personnel Department
4. Purchasing Department
5. Assessment of Real Property
6. Finance Department-Collection and. Disbursement
of Receipts
7, Collection of Delinquent Taxes
8. Elections
9. Miscellaneous
132,000.00
10,850.00
106,657.00
27,872.00
98,653.00
263,933.0O
1,0.00.00
31,163.00
32,510.00
Paragraph Two
For the current expenses of the function of ENVIRONMENTAL SERVICES the sum of six
hundred forty six thousand two hundred twenty-nine dollars and no cents ($646,229.00)
is appropriited from the General Fund to be apportioned as follows:
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Fire Prevention and Extinction
Engineering Department
Building Inspection
Plumbing Inspection
Electrical Inspection
Planning Department
County Landfill #1, Ivy
County Landfill #2, Keene
Parks and Recreation
Maintenance of Buildings and Grounds
Miscellaneous
113,975 00
57,870 00
7,650 00
7,650 00
7,650 00
151,250 00
42,325 00
36,050 00
90,037 00
67,562 00
64,210 00
238
Paragraph Three
For the current expenses of the function of HUMAN SERVICES the sum of one million
seven hundred forty eight thousand six hundred twenty-two dollars and no cents
($1,748,622.00) is appropriated from the General Fund to be apportioned as follows-
1. Administration, Dept. of Public Welfare
2. Public Assistance; federal, state and local
3. Miscellaneous
319,314.00
1,062,147.00
367,161.00
Paragraph Four
For the current expenses of the function of ADMINISTRATION OF JUSTICE the sum.,of
five hundred seventy two thousand five hundred fifty-three dollars and no cents
($572,553.00) is appropriated from the General Fund to be apportioned as follows:
1
2
3
4
5
6
7.
8.
9.
10.
Recording of Documents
Circuit Court
County Court
Commonwealth Attorney's Office
Juvenile Court
Policing and Investigation
Confinement and Care of Prisoners
Protection of Fowl and Livestock
Miscellaneous_- Detention Home
Debt Service - Jail
59 164.00
12 300.00
9 935.00
32 635.00
9 515.00
312 176.00
40 681.00
16 852.00
3 045.00
76 250.00
SUMMARY
To~al GENERAL OPERATING FUND appropriations for
Fiscal Year Ending June 30, 1974
$ 3,672,042.00
To be provided for as follows:
Anticipated balance at July 1, 1973
Revenue from Local Sources
Revenue from Commonwealth
Revenue from Federal Government
Non-Revenue Receipts
Transferred from Revenue-Sharing
Total GENERAL OPERATING FUND resources available
for Fiscal Year Ending June 30, 1974
-0-
1,722,160.00
1,854,730.00
6,200.00
15,000.00
73,952.00
$ 3,672,042.00
SECTION III
That the following sums of money be and the same are hereby appropriated for
SCHOOL purposes herein specified for the fiscal year ending June 30, 1974:
Paragraph One
For the current expenses of GENERAL SCHOOL OPERATIONS the sum of nine million
five hundred thirty four thousand fifty-two dollars and no cents ($9,534,052.00) is
appropriated from the School Fund to be apportioned as follows:
2.
3.
4.
5
6
7
8
9
10
11
12
13
14
Administration
Instruction Regular Day School
Other Instructional Costs
Attendance and Health Services
Operational Costs-Pupil Transportation
Replacement of Transportation Vehicles
Operation of Food Services
Operation of School Plant
Maintenance of School Plant
Fixed Charges
Adult Education
Other Educational Programs
Capital Outlay
Debt Service
$ ii
190,800.00
5,~339,270 00
605,210 00
38,500 00
606,250 00
149,500 00
11,500 00
470,575 00
199,750 00
193,350.00
102,575.00
186,656.00
333,570.00
1,106,546.00
Paragraph Two
For the current expense of the FEDERAL SCHOOL PROGRAMS the sum of four hundred
twelve thousand fifty eight dollars and no cents ($412,058) is appropriated from the
School Fund to be apportioned as follows:
1. ESEA Title I, Low Income
2. ESEA Title I, Migrant
3. ESEA Title II, Library Resources
4. ESEA Title III, Innovative Programs
5. ESEA Title VI, VocaTional Training
6. Division of Justice and Crime PreYention
200,208.00
13,250.00
12,600.00
100,000.00
51,500.00
34,500.00
6-21-73
Paragraph Three
For the current expenses of the function of the item below the sum of thirty seven
thousand nine hundred ninety seven dollars and no cents ($37,997.00) is appropriated
from the School Fund to be apportioned as follows:
1. Miscellaneous - Piedmont Community College $ 37,997.00
SUMMARY
Total SCHOOL FUND appropriations for
Fiscal Year Ending June 30, 1974 $ 9~984,107.'00
To be provided for as follows: Anticipated balance-at July 1, 1973
Revenue from Local Sources (Trans, from Gen. Fd.)
Revenue from Commonwealth
Revenue from Federal Government
Non-Revenue Receipts
Total SCHOOL FUND resources available
for Fiscal Year Ending June 30, 1974
-0-
5,885,27~7.00
3,633,930.00
430,850.00
34,050.00
$ 9,984,107.00
SECTION IV
That the following sums of money be and same are hereby appropriated for the purposes
specified herein for the fiscal year ending June 30, 1974'
Paragraph One
For the function of CAPITAL OUTLAY the sum of four hundred twenty thousand dollars
($420,000.00) is hereby appropriated from the Capital Outlay Fund'
1. General $ 370,000.00
2. Fire Station 50,000.00
SUMMARY
Total CAPITAL OUTLAY FUND appropriation
for fiscal year ending June 30, 1974
$ 420,000.00
To be provided as follows:
Anticipated balance at July 1, 1973
Transferred from Revenue-Sharing
Revenue from Local Sources (Trans. from Gen. Fd.)
Total CAPITAL OUTLAY FUND resources available
for Fiscal Year Ending June 30, 1974
-0-
50,000.00
370,000.00
$ 4~0,000.00
SECTION V
That the following sums of money be and same are hereby appropriated for the
purposes herein specified for the fiscal year ending June 30, 1974.
Paragraph One
For the functus' n of the CAFETERIA OPERATIONS the sum of four hundred seventy five
thousand dollars/no centsis hereby appropriated from the Cafeteria Fund to be apportioned
as follows'
1. Maintenance and Operation of School Cafeterias
475,000.00
SUMMARY
Total CAFETERIA FUND appropriation for
Fiscal Year Ending June 30, 1974
$ 475,000.00
To be provided for as follows:
Anticipated surplus at July 1, 1973
ReceipTs from Cafeterias
Total CAFETERIA FUND resources available
for Fiscal Year Ending June 30, 1974
~0-
$ 475,000.00
$ 475,000.00
Paragraph Two
For the function of CROZET SANITARY DISTRICT operations the sum of five tho. usand
two hundred eighteen dollars and no cents is hereby appropriated from the Crozet Sanitary
District Fund to be apportioned as follows.:
1.. Redemption of Bonds
2. Payment of Interes~
$ 5,000.00
218.00
SUMMARY
Total CROZET SANITARY DISTRICT FUND appropriations
for Fiscal Year Ending June 30, 1974
$ 5,218.00
$ 5,218.00
To be provided as follows'
Receipts from Albemarle County Service Authority
Total CROZET SANITARY DISTRICT FUND resources
available for Fiscal Year Ending June 30, 1974
$ 5,218.00
Paragraph Three
For the function of TEXTBOOK RENTALS the sum of one hundred thirty five thousand
five hundred dollars and no cents ($135,500.00) is hereby appropriated from the Textbook
Rental Fund to be apportioned as follows'
1. Textbooks
$ 135,500.00
SUMMARY
Total TEXTBOOK RENTAL FUND appropriations for
Fiscal Year Ending June 30, 1974
$ 135,500.00
$ 135,500.00
$ 135,500.00
To be provided as follows-
Anticipated balance at July 1, 1973
Receipts from Rental Fees
Total TEXTBOOK RENTAL FUND resources available
for Fiscal Year Ending June 30, 1974
Paragraph Four
For the function of the McINTIRE TRUST FUND the sum of three thousand five hundred
dollars and no cents ($3,500.00) is hereby appropriated from the McIntire Trust Fund to
be apportioned as follows'
SUMMARY
1. Payment to County Schools
$ 3,500.00
Total McINTIRE TRUST FUND,appropriations for
Fiscal Year Ending June 30, .1974
To be provided as follows:
Revenue from investments per trust
Total McINTIRE TRUST FUND resources available
for Fiscal Year Ending June 30, 1974
$ 3,500.00
$ 3,50O.00
$ 3,500.00
Total Appropriations mentioned in Sections I through V in this Ordinance for The
Fiscal Year Ending June 30, 1974.
RECAPITULATION
18,700.00
3,672,042.00
9,984,107.00
420,000.00
619,21~.00
General Fund
General Operating Fund
School Operating Fund
Capital Outlay Fund
Self-Sustaining Fund
$ 14,714,067.00
GRAND TOTAL'
Section I
Section II
Section III
Section IV
Section V
SECTION VI
All of the monies appropriated as shown by the contained items in Section I through
V are appropriated upon the provisos, terms, conditions and provisions herein before set
forth in connection with said items and those set forth in this section.
Paragraph One
Subject to the qualifications in this ordinance contained, all appropriations made
out of the General Fund, the General Operating Fund, the School Operating Fund, the
Capital Outlay Fund, the Cafeteria Fund, the McIntire Trust Fund, the Crozet Sanitary
£
6-21-73
_141
District Fund, and the Textbook Rental Fund are declared to be maximum, conditional and
proportionate appropriations--the purpose being to make the appropriations payable in
full in the amount named herein if necessary and then only in the event the aggregate
revenues collected and available during the fiscal year for which the appropriations
are made are sufficient to pay all the appropriations in full. Otherwise, the said
appropriations shall be deemed to be p~yable in such proportion as the ~otal sum of all
realized revenue of the respective funds is to the total amount of revenue estimated to
be available in the said fiscal year by the Board of Supervisors.
Paragraph Two
All revenue received by any agency under the control of the Board of Supervisors
or by the School Board or by the Board of Public Welfare not included in its estimate
of revenue for the financing of the fund budget as submitted to the Board of~Supervisors
may not be expended by the said agency gnder the control of the Board of Supervisors
or by the School Board or by the Board of Public Welfare without the consent of the
Board of Supervisors being first obtained. Nor may any of these agencies or boards
make expenditures which will exceed a specific item of an appropriation or .make transfers
between specific items of appropriation without the consent of the Board of Supervisors
being first obtained.
Paragraph Three
All balances of appropriations payable out of the General Fund of the county
treasury at the close of business on the thirtieth (30th) day of June, 1974, except as
otherwise provided for, are herby declared to be lapsed into the county treasury and
shall be used for the payment of the appropriations which may be made in the appropriation
ordinance for the next fiscal year, beginning July 1, 1974. However, nothing in this
paragraph shall be construed to be applicable to the School Fund, Capital Outlay Fund
and Self-Sustaining Funds (or any other especially restricted fund) but any balance
available in these funds shall be used in financing the proposed expenditures of tkese
f~nds for the fiscal year beginning July 1, 1974.
Paragraph Four
No obligations for goods, materials, supplies, equipment or contractual services
for any purpose may be incurred by any department, bureau, agency or individual under
the direct control of the Board of Supervisors except by requisition to the director
of finance; provided, however, no requisition for contractual services--such as
communications, travel, freight, express--and membership fees and subscriptions shall
be required; and provided further that no requisition for contractual services involving
the issuance of a contract on a competitive bid basis shall be required, but such
contract shall be approved by the head of the contracting department, bureau, agency,
or individual and the director of finance, who shall be responsible for securing
such competitive bids on the basis of specifications furnished by the contracting depart-
ment, bureau, agency or individual.
In the event of the failure for any reason of approval herein required for such
contracts, said contract shall be awarded through appropriate action of the Board of
Supervisors.
Any obligations..incurr~d con.trary to these requirements shall not be considered
obligations of the county and the director of finance shall not issue an~ warrants in
payment of such obligations.
Paragraph Five
Allowances out of any of the appropriations made in this ordinance by any or all
county departments, bureaus, or agencies under the control of the Board of Supervisors
to any of their officers and employees for expense on account of the use of such
officers and employees of their personal automobiles in the discharge of their official
duties shall be paid at the same rate as that established by the State of Virginia for
it's employees and shall be subject to change from time to time to maintain like rates.
Paragraph Six
All travel expense accounts shall be submitted on forms and according to regula-
tion.s prescribed or approved by the director of finance.
Paragraph Seven
All ordinances and parts of ordinances inconsistent with the provisions of this
ordinance shall be and the same are hereby repealed.
THIS ORDINANCE SHALL BECOME EFFECTIVE ON JULY FIRST, NINETEEN HUNDRED AND SEVENTY-THREE.
The foregoing motion carried by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS' None.
ABSENT: Mr. Wood.
Com~hnication was received from Mr. Ray Jones requesting that an extension of the
deadline for payment of the new License Tax Code of Albemarle County be extended, for 3
this year, only, until July 16, 1973. He said that about 46 businesses had made
application and payments late. Penalties on these late applications range from $2
to $356. He felt that some of the applicants did not have adequate time ~o meet the
deadline since some businesses have to obtain information from ou~-of-town sources
where their records are maintained and some had to obtain legal opinions. He said that
several businesses are still waiting for information.
Mr. Jones said he had talked with the County Attorney concerning this problem. He
also requested tha~ late penalties on the 26 licenses issued to date be refunded. Mr.
Carwile offered motion to adopt the following resolution'
WHEREAS, the License Tax Code of Albemarle County, Virginia, was adopted
on March 15, 1973 levying a ~ax on certain businesses and professions; and
WHEREAS, the majority of these businesses and professions have been issued
the required licenses and payment was made prior to June 1, 1973; and
WHEREAS, a delay of approximately three weeks was caused due to non-receipt
of the required forms and some of the applicants do not maintain their records
locally;
BE IT THEREFORE RESOLVED, that the deadline for payment for the taxable
year 1973 be ex~ended through July 16, 1973 for this year only; and
BE IT FURTHER RESOLVED, that $134.82 be, and the same hereby is, appropriate~
from the General Revenue Fund for the purpose of paying refunds of all penalties
imposed prior to July 16, 1973.
The foregoing motion was seconded by Mr. Thacker and carried by the. following
recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS' None.
ABSENT' Mr. Wood.
On motion by Mr. Fisher, seconded by Mr. Thacker, the Clerk was ordered to
advertise for a public hearing on July 19, 1973 at 9'45 A.M. an amendment to
Section 2-4 of the Albemarle County Code~ This section relating to compensation
of Planning Commission members. The foregoing motion carried by the following
recorded vote'
AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS: None.
ABSENT' Mr. Wood.
Communication was received from Nancy Talmont asking for a~special appropriaton
to cover the (PEP) Public Employment Program. She said that this program is designed
to provide underprivileged youth and Vietnam and handicapped veterans with job
opportunities during the summer. Albemarle may employ 33 persons under this program
and these people will be assigned to the building and ground's force, to parks, to
the schools, to the Service Authority, to the Sheriff's office to do general maintenance
6-21-73
work and other support services. Motion was offered by Mr. Carwile to approve the
following special appropriation'
BE IT RESOLVED by the Board of County Supervisors, of Albemarle County,
Virginia that $23,220.00 be, and the same hereby is, appropriated to the PEP
program. This appropriation to be transferred from the General Revenue Fund
To the General Operating Fund.
The foregoing motion was seconded by Mr. Fisher and carried by the following recorded
vote:
AYES:
NAYS:
ABSENT:
Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
None.
Mr. Wood.
Motion was offered by Mr. Carwile to adopt the following resolution'
WHEREAS, the County has in its employ T.M. Batchelor, Jr. in the position
of County Executive'
WHEREAS, T.M. Batchelor, Jr. is and will be rendering valuable services
to The County;
WHEREAS, the Board has considered the establishment of a Deferred Compensa-
tion Plan for the County Executive, T.M. Batchelor, Jr. made available to
the County and to the County Executive by the International City Management
Association Retirement Corporation;
WHEREAS, certain income tax benefits accrue to the County Executive
through participation in the said plan; and
WHEREAS, the Board recognizes that the tax advantages of the said plan
to the County Executive constitutes a benefit to the County by allowing the
County to offer an additional "fringe benefit" in recruiting and retaining
'qualified personnel in its emp$oyment at no cost or charge to the County.
NOW, THEREFORE, it is RESOLVED, that the County establish the said Deferred
Compensation Plan for the County Executive, T.M. Batchelor, Jr., and, for this
purpose, agree to the following'
~j~/~ 1. The Trust Agreement with the International City Management
/ ~~.~" Association Retirement Corporation, attached hereto as Appendix
A; and
The Deferred Compensation Employment Agreement, attached hereto
as Appendix B.
The foregoing motion was seconded by Mr. Henley and carried by the following recorded
vote:
AYES:
NAYS:
ABSENT:
Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
None.
Mr. Wood.
The next matter under discussion were appointments to the Regional Library Board.
Mr. Henley recommended Mrs. Albert E. Horrocks be appointed. Mr. Wheeler recommended
Mr. James E. Craig be appointed. Motion was offered by Mr. Wood to appoint Mr. Craig
and Mrs. Horrocks To four year terms, expiring on June 30, 1977, to the Jefferson-Madison
Regional Library Board and that a letter be sent to Mr. Kenneth O. Lee and Mr. James
L. Sandridge expressing the Board's appreciation for their service on this Board.
Motion was seconded by Mr. Fisher and carried by the following recorded vote:
AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood.
NAYS: None.
6-21-73
As recommended by Mr. Wheeler, motion was offered by Mr. Wood to appoint Robert
P. Englander to fill out the unexpired term of Edward S.-Hoy as a member of the Albemarle
County Service Authority Board of Directors. This term expires on April 16, 1974.
Motion was seconded by Mr. Carwile and carried by the following recorded vote'
AYES' Messrs. Car~ile, Fisher, Henley, Thacker, Wheeler and Wood.
NAYS'
None.
Mr Thacker offered motion to appoint Mr. Peter Easter as a member of the Albemarle
Commission to fill out the unexpired term of William S. Roudabush. i t
County
Planning
This term expires on December 31, 1974. Motion was seconded by Mr. Carwile and
carried by the following recorded vote:
AYES- Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood.
NAYS' None.
Appointment to the Community Action Organization was deferred until June 27, 1973.
Appointment of a Solid Waste CommitTee was deferred.
Request was received for the employment of a secretary to the Board of Supervisors
who would also be assistant to the Clerk. Motion to approve this request was offered
by Mr. Fisher, seconded by Mr. Henley and carried by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood.
NAYS' None.
Mr. Wheeler stated that he had received a letter
agreement signed January 24, 1973 allowing the City of
Ivy Landfill be extended without a time limit. This agreement expires at midnight on
June 30, 1973. After a short discussion of this matter Mr. Carwile offered motion to
extend the time limit on this agreement for 90 days. Motion was seconded by Mr. Henley
and carried by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood.
NAYS' None.
At 11:50 A.M. the Board adjourned for lunch and reconvened at 1'40 P.M.
Mr. J.D. Richie, Superintendent of the Albemarle County Welfare Department, was
present to request a change in office hours for his department. He said that for some
time'he had been concerned that this department may not be fully meeting the needs of
all the citizens of the County because their working day is from 8'00 A.M. until
5'00 P.M. when the majority of the people in the County are also working. They feel
that it is important for the people eligible for food stamps and other social services
or other people who wish to communicate with the Welfare Department regarding a
complaint about a Welfare recipient to be able to do this without taking time off from
work. Therefore, he suggested that his office, on a two month's trial basis, remain
open until 9'30 P.M. each Thursday night and close, or at least have only an answering
service on Friday afternoons from 12'00 P.M. until 5-00 P.M. He said they had observed
that Friday afternoons are the slowest time of the week as far as people contacting · ~
from the City Manager asking that
Charlottesville use of the County'~
the office for any type of business transaction. The Welfare Department would continue
to keep records on Thursday nights in the same fashion as they keep records during all
of their business hours and compare the amount of work done after 5'00 P.M. on Thursday
night with the amount that had been done after 12'00 noon on Friday. At the end of
that ~wo months, a report would be made to the Board with a recommendation as to
whether or not the program shOuld be continued.
Mr. Wheeler said he had no objection but he felt this should be with the con-
currence of th'e Welfare board. Motion was then offered by Mr. Henley to approve the
requested change in office hours for the Albemarle County Welfare Department, subject
to the approval of the Welfare Board. Motion was seconded by Mr. Carwile and carried
by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacke~ and Wheeler.
NAYS- None.
ABSENT: Mr. Wood.
Mr. Thacker gave the following report from the Space Needs Committee. He stated
that this committee has studied this problem in depth a~d have a'lso had a staff
committee working on ~his problem sincei_receiving Mr. Wyant's~report last month.
The committee makes the following recommendations'
1) The County proceed with t'he"construction of the new north elementary school
to be r. eady for occupancy by..S~ptember, 1974;
relocate all county 0£fices to the presen~ McInt~ire School, but not begin
any renovations ther~e~until after school is terminated in June of 1974 or
later if the new north elementary school isa'not/Complete at that time;
recommend on an interim measure for office space needs over the next 18 to
24 months'
a)
the .County lease approximately 5,000 square feet on the ground floor
level of the present Tarleton Square Building and rel.ocate the Welfare
Department to this space;
b)
relocate the Planning, Zoning, and Engineering~ Departments to that
space in the Elks Club which is now being used by the Welfare Department;
c)
relocate the County Executive office to that sp.ace now used by Planning,
Zoning, and Engineering on the fourth floor of the County Office Building;
and
d)
relocate the present judge's office from the Courthouse to that 5pace
now occupied by the County Executive in the County Office Building.
Mr. Thacker then offered motion to adopt the recommendations of the Space Needs
Committee. Motion was seconded by Mr. Carwile-. Mr. Fisher stated that he had hoped
there would be other possibilities that would make this move unnecessary, however, he
could see no other alternative for the near future.
Mr. Carwile said that there were alternatives that could be pursued on a short
term basis, however, he felt that this was better economically and would provide a
long range solution. Vote was taken at this point and the motion carried by the following
recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS' None.
ABSENT: Mr. Wood.
6-21-73
In line with a request made earlier in the day by the School Board, Mr. Carwile
offered motion to authorize the use of any surplus funds leftover from previous
loans for Hollymead School and bond issue projects, to be used, if needed, to
supplement
funds for the new north elementary school. Motion was seconded by Mr.
Henley.
Mr. Thacker stated to Mr. Tom Hurlburt, who was called to the meeting at the
Board's request, that in accepting the recommendations of the Space Committee that the
Board had approved the construction of a new north elementary school and the use of
McIntire Elementary as a county office building. He did not feel that the County
should pay a premium to obtain the new school by September, 1974, and he requested that
in ads for bids that a completion date be established in the base bid, and that an
alternate proposal be requested allowing contractors to state completion time and
any reduction in cost for a longer construction period.
Vote was taken at this time and the motion carried by the following recorded vote'
AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS' None.
ABSENT' Mr. Wood.
Mr. Carwile then offered the following resolution for adoption.
WHEREAS, The School Board for the County of Albemarle, on the 21st day
of June, 1973, presented to this Board an application addressed to the State
Board of Education of Virginia for the purpose of borrowing from the Literary
Fund $750,000 for the new school building near Charlottesville, to be paid
in 30 annual installments, and the interest thereon at 3 per cent paid annually.
RESOLVED, That the application of the County School Board of Education
of Virginia for a loan of $750,000.00 from the Literary Fund is hereby
approved, and authority is hereby granted the said County School Board
to borrow the said amount for the purpose set out in said application.
The Board of Supervisors for said County will each year during the life
of this loan, at the time they fix the regular levies, fix a rate of levy for
.schools or make a cash appropriation sufficient for operation expenses and to
pay this loan in annual installments and the.-iaterest thereon, as required by
law regulating loans from the Literary Fund.
Mr. Carwile's motion was seconded by'Mr. Henley and carried by the following recorded
vote:
AYES:
NAYS:
ABSENT:
Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
None.
Mr. Wood.
In line with the school board's request for application to the Literary Fund
to borrow $450~000for an addition to Meriweth'er Lewis Elementary School, Mr. Thacker
offered motion to adopt the following resolution'
WHEREAS, The School Board for the County of Albemarle, on the 21st day
of June, 1973, presented to this Board application addressed to the State
Board of Education of Virginia for the purpose of borrowing from the Literary
Fund $450~000 for adding to or improving the present school building at
Meriwether Lewis, to be paid in 30 annual installments, and the interest
thereon at 3 per cent paid annually.
RESOLVED, That the application of the County School Board to the State
Board of Education of Virginia for a loan of $450,000.00 from the Literary
Fund is hereby approved, and authority is hereby granted the said County
6-21-73
147
School Board to borrow the said amount for the purpose set out in said
application.
The Board of :~upervisors for said County of said City will each year
during the life of this loan, at the time they fix The regular levies, fix
a rate of levy for schools or make a cash appropriation sufficient for
operation expenses and to pay this loan in annual installments and the
interest thereon, as required by law regulating loans from the Literary Fund.
Mr. Thacker's motion was seconded by Mr. Carwile and carried by the following recorded
vote:
AYES:
NAYS:
ABSENT:
Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
None.
Mr. Wood.
Upon proper motion, the meeting adjourned.
Chairman