1972-03-0142
Narch !, 1972
An adjourned meeting from February 23, 1972, was~held at 4:00 P.N. on this
date in the County Office Building, 0harlottesville, Virginia, with the follow-
ing members present: Nessrs. Stuart F.. Carwile, Gerald E. Fisher, J. T. Henley,
Jr., William C. Thacker, Jr., Gordon L. 'Wheeler and Lloyd F. Wood, Jr. Absent:
None.
Officers present: County ExecUtive and County Attorney.
The Chairman advised that one of the purposes of this meeting was to con--
sider bids received on the Piedmont Virginia Community College. He asked for a
report of the Board's committee appointed in this regard.. Nr. Thacker recapped
site development bids received, advising that the total cost, including land
acquisition, was in the amount of $835,637.00, the County's portion being 43.87%
of this amount, or $366,594.00. He advised that the County could control this
amount to a degree in its consideration of additive alternates included ~i~; the
foregoing amount..'.'of $835,637.00. Breakdown of alternates was reported as follows:
--(1) Asphalt parking area ........................... $20,400.00
(2) Drainage curbing, parking area ................. 24,500.00
(3) Basic landscaping .............................. 10,300.00
(4) Dam and lake ................................... 59,700.00
(5) Parking area lighting ......................... 19,900.00
To tal ....... $134,800.00
Nr. James Nurray, Chairman of the Community College Board of Directors, reviewed
briefly the history of the college thus far and emphasized the need for this
facility in the area. Nr. James Butler, Bev. John '~right and Nr. Harold Norton,
members of the Board of Directors were also present as were Dr. Harold NcGee,
President of the College, and Nessrs. Johnson and Gibson, architects. The latter
three gentlemen answered questions regarding this project from members of this
Board.
After some discussion, ~r. Thacker recommended proceeding with the base bid
and requesting a period of sixty days during which time the Board could accept
any of the additives at no extra cost. Nr. Fisher stated~ that this would give
the Board the opportunity to consider these along with other budget requests.
Dr. NcGee asked that if this plan were adopted, that the sixty-day period begin
with date of bids, February 10, 1972. He also discussed with the County Execu-
tive a time schedule for budgeting funds over several fiscal years. ANrs.
Sampson, an interested citizen, urged the Board to approve the request of the
Community College, including propo seal landscaping.
Notion was offered by Nr. Carwile, seconded by Nr. Henley, to approve bid
prices, including alternates, to appropriate necessary funds on first reading,
and amending the motion to suspend rules with regard to second reading on base
bid only.
Bubstitute motion .was offered by Mr. Fisher, seconded, by Mr. Thacker, to
approve base bid as presented ($835,637.00 less $124,800.O0, or $700,837.00)
and to request the Community College staff to atteml~to get an extension of time
until April 10, 1972, on the alternates at no extra cost. The s~bstitute motion
carried by the following recorded vote:
AYES: ~[essrs Carwile, Fisher, Henley, Thacker, Wheeler and Mood.
NAYS: None.
Mr. Thacker asked that the Community College investigate the possibility
of ren~ing parking area lighting from Virginia Electric and Power Company.
On motion by Mr. Thacker, seconded by Mr. Wood, the following resolution
was adopted by the following recorded vote:
AYES: Messrs. Carwile, Fisher, Henley, Thacker, ~eeler and Wood.
NAYS: None.
BE IT BESOLVED by the Board of County Supervisors of Albemarle
County, Virginia, that rules with regard to second reading be sus-
pended and the sum of $185,669.69 be and the same is hereby appro-
priated to the Piedmont Virginia Community College, said sum being
based on the following computation:
Total site preparation bid .............. $83~,~637.00
Less additive alternates ................ 124.500.00
Base bid ................................ $700,537.00
County's share of base bid (43.87%) .....
Less land acquisition credit ...........
Total appropriation ....................
$307,4~7.19
$18~,669.69
1972.
AYES:
NAYS:
Mr. Bay Jones aPPeared to present resolution from Service Authority and new
agreement giving the use of Mint Spring land in exchange for exclusive use of
water from the Beaver Cre~k reservoir until April, 201~. On motion by Mr. Car-
wile, seconded by Mr. Thacker, action on this matter was deferred until March 22,
Notion carried by the Following recorded vote:
Messrs. Carwile, Fisher, Henley, Thacker, '~heeler and Wood.
None.
On motion by Mr. Carwile, seconded by Mr. Thacker, the Board wen~ into execu-
tive session to discuss annexation. Notion carried by the following recorded vote:
AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler.
NAYS: Mr. Wood.
Claims against the County amounting to $1,048,727.20 were presented, examined
and allowed, and certified to the Director of Finance ~'£or payment and charge~
against the following funds:
44
General Revenue ~and
General OPerating F~,~d
School Operating Fund
Capital Outlay Fund.
Cafeterias
Virginia Public Assistance Fund
Dog Tax Fund
Textbook Bental Fund
County Water Systems ~
Eental Health Services
Commonwealth of-¥irginia Current Credit Account
Town of Scottsville 1% Local Sales Tax
Total
On motion, the meeting was adjourned.
$ 3,414.~2
17~,~74.~
113,91U.23
24,351.99
80,639.50
933.66
22,087.42
24,8~1.27
16,0Z6.11
16,462.'i4
110.49
$1,048,727.20
Chairman