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1972-05-18i20 A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held at the County Office Building of said County on the 18th day of May, 1972. Present: Messrs. Stuart F. Carwile, Gerald E. Fisher, J. T. Henley, Jr., William C. Thacker, Jr., Gordon L. Wheeler and Lloyd F. Wood, Jr. Absent: None. Officers present: County Executive and County Attorney. The meeting opened with the Lord's Prayer led by Mr. Wheeler. On motion by Mr. Fisher, seconded by Mr. Carwile, minutes of the meetings of April 12, April 19, April 20, April 26 and May 8 were approved with the following corrections: (Page 82 - Line 23) the word Deerfield be changed to Lewisfield, .(Page 84 - Line 38) the words Route 250 west near Ivy be changed to Route 250 East at 1-64. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Fisher asked Mr.Warner of the Highway Department if they had investigated a request to install a blinker light on Route 29 South. Mr. Warner stated that the Highway Department could find no justification for the light but-had installed additional signs. Mr. Fisher also asked if the situation concerning the road from Deerpath across Bellair is the same as it has been for the last several months. After lengthy discussion, the Clerk was asked to put this item on the agenda for Ju~ 15. Mr. Thacker said he has received numerous complaints from residents in the south of the County concerning Rt. 630 at its intersection with old Route 6. Part of Rt. 630 has been abandoned but not barracaded. He asked Mr. Warner to check and see if the Highway Department could help with this problem. Mr. Thicker _ ,attent~on~ also mentioned a problem brought to the-~/~.~.i.'~o~ tne Board on several occasions by Mrs. Covington from Howardsville. Mr. Warner advised that the Highway Department has a project scheduled from Route 602 across to Mt. Alto which will be advertised in June or July. Mr. Wheeler stated that he had received numerous compl~nts about the lack of left hand turning signals on Hydraulic Road at its intersection with Route 29 North. Mr. Warner stated that the Highway Department is cognizant of the situation and is investigating several possibilities to correct this situation. Mr. Batchelor presented a request from Mr. Richard L. Nunley asking that certain roads in Section Two, Orchard Acres Subdivision, be accepted into the state Secondary System. The following resolution was offered by Mr. Henley, seconded by Mr. Wood, and adopted by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley,' Thacker, Wheeler and Wood. ~AYS: None. 12i BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways be and is hereby requested to accept into the Secondary System of Highways, subject to final inspection and approval bythe Resident Highway Department, the following sections of roads in Section Two, Orchard Acres Subdivision: Approximately 380 lineal feet - Belle Drive Approximately 784JI8~ lineal feet - Orchard Drive from York Drive to Alberta Drive Approximately 380 lineal feet - Alberta Drive Approximately 840 - lineal feet - Peachtree Drive from York Drive to Alberta Drive BE IT FURTHER RESOLVED that the Virginia Department of Highways be and is hereby guaranteed a 50 ftl unobstructed~right of way and drainage easements along these-reqUested additions as recorded by ~ plats in the Office of the Clerk of the Circuit Court of Albemarle County in ~Deed Book 471, Page 399. Mr. Batchelor advised that the County .has asked the Highway Department to grade, clean ditches and surface treat the entrance road to Chris Greene Lake Recreation area. The work will.cost up to but not more than $3,000.00. He then asked the Board for a special appropriation for this work. Upon motion by Mr. Wood, seconded by-Mr. Thacker, the following resolution was adopted by the following recorded vote: ~ AYES: Messrs. Carwile~ Fisher, Henley, Thacker, Wheeler'and WoodJ NAYS: None. BE IT RESOLVED by the~Board of County Supervisors of Albemarle County,Virginia, that the sum of $3,000.00 be and the same is hereby appropriated ~to the Chris Greene Recreation Area for the purpose of upgrading the-entrance road. Communication was 'received from Mr. David ~J. Wood, Jr. asking that a portion of the cul=~de-sac at the end of Berkmar Drive be abandoned. "-At.the same time, a communication was received a~king that a release of the easement for a well at the end of Berkmar~Drive be given. The County~ttorney advised t~h~ Board that the abandonment of the cul-de-sac must be advertised for-a public.hearing. The Chairman then asked the Clerk to advertise this and put both of the above items on 'the agenda for June 1S' The~Board again discussed the ~isposition ~of Industrial.Access Funds for Route 660.~ Mr. J. B. Murray appeared before the Board. Mr. Warner stated that the Highway Department has determined that overall,000 cars a day use this road. He also stated that the total cost of this project could be as much as $240,000 and since the $100,000/~ndustr~ Funds cannot be used for the purchase of rights-of-way or the relocation of utilities this would ~reate a deficit of approximately $175,000~ Mr. Wheeler stated that he did not feel the citizens wanted a major project along this road but asked if the money already approved could be used to help upgrade certain curves on this road. Mr. Wood felt that the project should not be dropped completely. Mr. Thacker asked Mr. Warner if the Highway Department would check costs for upgrading the first 1/4 mile of th~s route. Mr. Wheeler asked Mr-. Warner to continue to look into this situation. Rev Roger Ford appeared to make comments concerning amendment to the dog ordinance which was adopted at the April 20th meeting. Mr. Wheeler advised him that the Board has a committee working with the legislature on this matter° He also stated that he had received the same comments from several residents of the County. Mr. Tom Conger, City Planning'Director and Mr. Harry Porter from the firm of Ladd Planning and D~sign appeared to present a site plan for the proposed "Perm Park Recreation Area." ~fter a lengthy presentation, Mr. Humphrey, County Planner stated that the County Planning Commission recommended approval with the following conditions: 1. Provisions be on the Site Plan and an agreement consumated with the County regarding a potential tru~k sewer line which, under present proposals, will traverse the proposed park° 2. Provisions be made to aceommodate~'~-pr0po~ed road, knoW~ as "Meadow Creek Road" on the adopted County Major Thoroughfare Plan and the more recently adopted Comprehensive Plan. The commission was desirous in accommodating the park and the proposed road. It was noted that a re-evaluation of alignment may be in order to accomplish this. That proper ingress and egress be afforded to Penn Park through the improvement of Route 768. Mr. Humphrey also stated, that the Commission noted that in the event Meadow Creek Road was constructed, that direct access should be provided from said road for good access from all points of the service area of the park. After the Board had discussed this matter at great length, it was decided to appoint a committee to work with the City on the problems involved and have this matter put on the agenda for Junel5. Communication was received from Mr. Harold J. McGee, Secretary, Piedmont Virginia Community College Board stating that the terms of Mr. James A. Butler, Dr. Harold S. Morton, Jr. and the Reverend John A. Wright, Jr. will expire on June 30, 1972. Upon motion by Mr. Wood, seconded by Mr. Thacker these gentlemen were re-appointed to a full four-year term on this Board. 'The motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler' and Wood. NAYS: None. 123 At this time, standard form for right of way into Mint Springs Park~was presented from Virginia Electric & Power Company. Motion was made to adopt the following resolution by Mr. Wood, seconded by Mr. Thacker and passed by the following recorded vote: AYES: Messrs. Car~-le, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. BE IT RESOLVED, that the Chairman and the ~lerk of the Board of Supervisors of Albemarle County be and they are hereby authorized to execute a certain agreement of easement to bear date as of May 18, 1972, conveying to the Virginia Electric and Power Company, a corporation organized and existing under the laws of the State of ~Virginia, a right of way across the property of the County of Albemarle, as shown by plat bearing No. CH-61~72, exhibited to the Board of Supervisors of Albemarle County, same to be signed by the Chairman on behalf of the Board Of Supervisors of Albemarle County and attested and seal affixed by the Clerk. Mr. Batchelor presented a proposal for the reorganization of the Joint City/County Airport. Mr. Wheeler stated that he would like to have input from the public on this matter and asked the Clerk to put this matter on tie agenda for June 15 at 2:00 P.M. Upon motion by Mr. Carwile, seconded by Mr. Thacker, the firm of Dulaney and Salley were appointed as auditors for the 1971-72 County audit. The mot ion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, ~3nacker and Wheeler. NAYS: None. ABSENT: Mr. Wood. Communication was received from Mr. John L. Humphrey, asking for special appropriation for the operation of Chris Greene ~Lake,and Mint Springs Recreation Area for expenses prior to July 1, 1972/ Upon m0ti~on by Mr. Wood, seconded[ 'by ~lr. Fisher, the ~ollowing resolution carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the sum of $4,310.00 be and the same is hereby appropriated as follows: Chris Greene Lake - $2,864.00 Mint Springs Recreation Area - $1,446.00 Joint communication was received from Mr. Ray B. Jones and Sheriff G. W. Bailey requesting a special appropriation for riot control equipment in the amount of $1,420.00. -This appropriation is to cover expenditure made from funds received from a Federal Grant. Said funds having been deposited in the County's general fund in September, 1971. Upon motion by Mr. Thacker, seconded by Mr. Wood, the following resolution was offered: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the sum of $1,420.00 be and thesame iS hereby appropriated for the purchase of riot control equipment for the Sheriff's Department. i24 The motion carried by the following recorded vote; AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Statements of expenses of the Department of Finance, the Sheriff's of Office and the Office/the Commonwealth's Attorney were submitted for the month of April, 1972. On motion by Mr. Wood, seconded by Mr. Thacker, these statements~.were approved. Motion carried by the following recorded vote: AYES: NAYS: Messrs. Carwile, Eisher, Henley, Thacker, Wheeler and Wood. None. Statement of expenses incurred in the maintenance of the County Jail was submitted along with summary statement of prisoner days for the Month of April, 1972. On motion by Mr. Wood, seconded by Mr. Fisher, these statements were approved ~y the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Claim of the Jail Physician was submitted for the Month of April, 1972, in the ~aount of $52.00 ~f which two-thirds is reimbursable by-the S~ate. On motion by Mr. Fisher, seconded by Mr. Thacker, this claim was approved for payment by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS:. None. Report of the County Executive for the M~nt~ of April, '1~972' WaS submitted as infor~ation.~ ..... ~ ........... ~ Reports of the Department of Pubi-~c Welfare were submitted for the Month of April, 1972, in accordance with Sections 63-67.1 and 63-67.2 of the Code of Virginia. S.P.C.A. report for the Month of March, 1972, was received and ordered filed. Claim in the amount of $2,991.60 was received from the University of Virginia Hospital for hospitalization of indigent patients under S.L.H. for the Month of May, 19~2. On motion by Mr. Carwile, seconded by Mr. Wood, this claim was approved for payment, with the. stipulation that this would be paid only if suffiCient funds were still available in this category. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. 125 The following communication was received from the North Garden Fire Company: "Mr. Thomas M. Batchelor, Jr. County Executive County Office Building Charlottesville, Va. 22901 Dear Tom: The North Garden Fire Company would like to make a request for a one-time grant for the following items which we badly need to bring us up to full operating efficiency with out present equipment. The listing is in the order of prior- ity, so if you have to eliminate something, please eliminate the bottom items first. 1. Radio for Dodge tank truck, approximate price $700 2. Radio receiver (tone activated) for fire house, $130 3~ Tires for International Pumper Truck, $390 4. 400 feet 1½" polyester hose, $800 5. 2 sections 2½" hard suction hose, $150 6. 2 radio receivers -(tone activated) for firemen's ~homes, $260 7. 5 sets firemen's boots, $135 This is a total of $2,565. Our present cash balance is approximately $1,000 and we anticipate these funds should be nearly expended by the end of the year on the normal operating bills. We are not interested in having the County anticipate their proposed payment to us of the 1973 funds for capital expenditures as we have definite plans for these funds later on through the years. We do, however, feel that the start-up costs in our Company have been quite high but not excessive. For example, we have a fire house which has-been appraised for $52,000 and which cost us out of pocket $18,000. We believe that all,'of OUr assets have been purchased at similar under-valued prices. I appreciate very much your attention to thismatter. Sincerely, (Signed) Fred W. SOott, 'Jr., Treasurer" Mr. Batchelor explained to the Board that the County each year gives an appropriation of $1,200 to each volunteer _fire company and in addition allots $6,000 for capital expenditures. Mr. Wheeler stated that he was opposed to this request feeling'that it would set a precedent which would be followed by other volunteer fire companies in the County. Mr. Carwile made a motion to deny this request since they have sufficient funds in their capital appropriation to accomplish what they need to do'as outlined in the above letter. Motion was seconded by Mr. Fisher and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Claim against~the ~og Tax Fund was received from Roger C. Ford for two pigs killed by dogs. On motion by Mr. Carwile, seconded by Mr. Thacker, Mr~ Ford was allowed $30.00 f~r this claim. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. Nays; None. Dr. M. C. Wilhelm, on behalf of the Albemarle County Medical Society, and Dr. George Moore from the Joint Health Department were present to present a proposal and ask for endorsement for a comprehensive health council for Region 10. Dr~ Wilhelm stated that the proposal has been presented to and endorsed by City Council and verbally approved by the Counties of Nelson, Fluvanna and Greene. Mr. Wheeler i26 the stated that he believes that/Region 10 Planning District Should be endorsed first. Mr. Carwile concurred. He also stated that ~he supports the Albemarle County Medical Society but felt that action should be deferred until Region 10 is formalized. Mr. Fisher felt that if Region t0 is not set up in the next two months this proposal should be reconsidered. The Board concurred and no action was taken at this time. Mr. Batchelor asked that the Board adopt a resolution appointing the'State Debt Commission to act as fiscal agents for the sale ~ school bonds on June 13, a~id resolution to be drawn by the County Attorney. Motion was made by Mr. Wood, seconded by Mr. Henley, and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood~ NAYS: None. (NOTE: The County Attorney determined that a resolution from the School Board would be required before this Board can adopt a resolution regarding bond sale.) Mr. Batchelor presented a resolution adopting and approving the execution of planning grant agreement between the Board of SUpervisors of~ Albemarle County, Virginia, and the United States of America, Federal Aviation Administration, providing for Federal aid in the development of plans for the' Charlottesville- Albemarle County Airport, Charlottesville, Virginia. After lengthy discussion concerning the financial part of this agreement, the Chairman asked the Clerk to put this item on the agenda for Wednesday, May 24. The following communication was received from Mr. Ray B. Jones con, ring Still~ouse to Ivy line: "May 17, 1972 "Mr. T. M. Batchelor, Jr. County Executive County of Albemarle Dear Mr. Batchelor: In official action by the Albemarle County Service Authority on May 11, 1972, the Service Authority Board authorized the engineering firm of McNair and Cline to proceed with the design and layout of the Crozet water improvements as proposed by the Authority. At the same time the Authority requested from the Board of Supervisors the decision as to whether or not to proceed with t~ Stillho~ e to Ivy line. It is the desire of the Albemarle County Service Authority to include this line in with the Crozet improvements. The reasoning for this is that the 6.5 percentage engineering fee would apply on this project as well. On behalf of the Authority, it is requested that the blessings of the Board on the Ivy water line be made known to the Authority in order that they may proceed with the project. Very truly yours, (Signed) Ray B. Jones" After considerable discussion, Mr. Carwile made a motion to recommend to the Service Authority that they proceed with the Stillhouse to Ivy~i~eL~ ~at they include the design and engineering .work for'this project in the same package as the necessary improvements to the crozet Water System. Motion was seconded by Mr. Thacker and passed by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None.