1966-11-02SPECIAL NOVEMBER 2, 1966
A SPECIAL MEETING OF THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY WAS HELD
AT 1:30 P.Mo ON THIS DATE IN THE COUNTY OFFICE BUILDING IN ACCORDANCE WITH THE FOLLOW-
tNG WAIVER:
~E~ THE UNDERSIGNED~ MEMBERS OF THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE
COUNTY, VIRGINIA~ ~ HEREBY WAIVE NOTICE AND SPECIAL SERVICE THEREOF~ OF A
MEETING TO BE HELD AT 1=30 P.M. ON THE SECOND DAY OF ~OVEMBER~ 19~ FOR THE
PURPOSE OF CONSIDERING MATTERS PERTAINING TO THE TURN-OVER AUDtT~ THE PETER
~EFFERSON PROPERTY LOCATED NEAR SHADWELL, AND BIDS FOR THE CONSTRUCTION OF
THE EARLYSVlLLE DAM~ AND WE ~ HEREBY CONSENT TO ANY AND ALL BUSINESS AND THE
TAK,NG O~ SUC. ACT,ON AT SAID MEET,NG UPON T.E MATTERS .EREINABOVE MENT,ONED
AS MAY BE LAWFUL. ,NC,DE.T AND NECEBSARY T.ERE~ ~/2 Y~/ ~m'--~/2/__
//y ~]~)GAR N, GARNETT
F. E. PAULETT
PRESENT: MESSRS. EDGAR N. GARNETT~ GEORGE C. PALMER~ )1~ GARRETT ~o KIRKSEY~
F. E. PAULETT, ROBERT THRAVES AND R. A. YANOEYo
ABSENT: NONE.
OFFICERS PRESENT: COUNTY EXECUTtVE~ COMMONWEALTHIS ATTORNEY~ AND ADMINISTRATIVE
ASSISTANT.
THE FOLLOWING RESOLUTION WAS OFFERED BY MR. PAULETT~ SECONDED BY MR. KIRKSEY~
AND UNANIMOUSLY ADOPTED:
BE IT RESOLV~ THAT THIS BOAR~ SEND OFFICIAL NOTIFICATION TO VIRGINIA
NATIONAL ~ANK~ NATIONAL BANK AND TRUST COMPANY, AND CITIZENS BANK AND TRUST
COMPANY) BEING ALL THE DEPOSITORY BANKS FOR THE COUNTY OF ALBEMARLE~ THAT
NO CHECKS OR DRAFTS BEARING DATES LATER THAN OCTOBER 3]~ 1966, AND CONTAINING
THE SIGNATURE OF OTIS Lo BROWN BE HONORED FOR PAYMENT FROM ANY BANK ACCOUNT
OF COUNTY OF ALBEMARLE DUE TO THE IMPENDING CHANGE IN THE OFFICE OF THE COUNTY
EXECUTIVE AND DIRECTOR OF FINANCE. FURTHER) THAT SAID BANKS WILL RECEIVE IN-
STRUCTIONS AS TO NEW SIGNATURES REQUIRED ALONG WITH A LIST OF CHECKS OUT-
STANDING AS OF OCTOBER 31, 19~ WHICH WERE DRAWN BY THE OUTGOING DIRECTOR OF
FINANCE.
THE FOLLOWING RESOLUTION WAS OFFERED BY MR. PALMER~ SECONDED BY MR o YANCEY~ AND
UNANIMOUSLY ADOPTED:
BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE
COUNTY~ VIRGINIA~ THAT EFFECTIVE NOVEMBER ~. ~966~ ALL CHECKS AND
DRAFTS DRAWN ON ANY BANK ACCOUNT OF THE COUNTY OF ALBEMARLE SHALL BE
SIGNED BY T° Mo BATCHELOR, dR.~ AS DIRECTOR OF FINANCE AND BY JUNE T.
~)ON AS CLERK OF THE BOARD OF COUNTY SUPERVISORS.
THE FOLLOWING RESOLUTION WAS OFFERED BY MR° KiRKSEY, SECONDED BY MR° PALMER, AND
UNANIMOUSLY ADOPTED:
?
BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE
COUNTY~ VIRGINIA~ THAT ~R. Co H. MORRISSETT~ STATE TAX COMMISSIONER~
'MR. d. GORDON BENNETT~ AUDITOR OF PUBLIC ACCOUNTS AND MISS MARTHA
BELL CONWAY~ SECRETARY OF THE COMMONWEALTH~ BE AND THEY ARE HEREBY
NOTIFIED OF THE APPOINTMENT OF T. Mo BATCHELOR~ dR.~ AS COUNTY EXECUTIVE
AND DIRECTOR OF FINANCE OF ALBEMARLE COUNTY~ EFFECTIVE NOVEMBER ~ 1966.
THE FOLLOWING RESOLUTION WAS OFFERE~ BY ~R. PAULETT~ SECONDED BY MR. YANCEY~ AND
UNANIMOUSLY ADOPTED:
WHEREAS, THERE WERE PREPARED AND SUBMITTED TO THE BOARD OF COUNTY
SUPERVISORS OF THE COUNTY OF ALBEMARLE AT ITS MEETING HELD THIS 2ND DAY
OF NOVEMBER~ 19~6~ NEW ESCROW AGREEMENTS ALL DATED NOVEMBER 1~ 1966, BE-
TWEEN T. M. ~ATCHELOR~ JRo~ DIRECTOR OF FINANCE OF THE COUNTY OF ALBEMARLE~
THE ~OARD OF COUNTY SUPERVISORS OF THE COUNTY OF ALBEMARLE~ THE VIRGINIA
NATIONAL BANK ~ CHARLOTTESVlLLE~ THE NATIONAL BANK AND TRUST COMPANY OF
CHARLOTTESVlLLE~ THE CITIZENS ~ANK AND TRUST COMPANY) CHARLOTTESVILLE~ AS
DEPOSITORIES, AND THE TREASURER OF VIRGINIA~ STATE-PLANTERS ~ANK OF COMMERCE
AND TRUSTS, RICHMON~ AND THE ~IRGtNIA NATIONAL BANK OF CHARLOTTESVILLE~ AS
ESCROW AGENTS~ RESPECTIVELY;
NOW, THEREFORE, BE IT RESOLVED ThAT THESE AGREEMENTS BE AND THEY ARE
HEREBY APPROVED AS TO BOTH FORM AND SUBSTANCE~ AND THE CHAIRMAN OF THIS
~OAR~ IS HEREBY AUTHORIZED AND DIRECTE~ TO EXECUTE IN ~UADRUPLICATE THE
AFORESAID AGREEMENTS ON BEHALF OF THIS ~OARD~ AND THE CLERK OF THIS ~OARD
TO ATTEST THE SAID SIGNATURES; AND
BE IT FURTHER RESOLVED THAT TH I S BOARD DOES HEREBY AUTHORIZE THE
CANCELLATION OF THE PREVIOUSLY OUTSTANDING AGREEMENTS OF THESE SAME PARTIES
WITH OTIS Lo BROWN~ FORMER DIRECTOR OF FINANCE OF THE COUNTY OF ALBEMARLE~
AND THE RELEASE OF THE SECURITIES HELD THEREUNDER~ FOR THE PURPOSES OF
DEPOSIT UNDER THESE NEW AGREEMENTS~ SIMULTANEOUSLY WITH THE EXECUTION OF THE
NEW AGREEMENTS, AND THAT THE SAID OTIS Lo ~ROWN SHALL INDICATE HIS CONSENT TO
AND APPROVAL OF THE CANCELLATION OF THE PRESENTLY OUTSTANDING AGREEMENTS AND
THE RELEASE OF THE SECURITIES HELD THEREUNDER BY AFFIXING HIS SIGNATURE
TO THIS RESOLUTtON~ AND
BE IT FURTHER RESOLVED THAT CERTIFIED COPIES OF THIS RESOLUTION BE
SUBMITTED TO ALL PARTIES TO THESE AGREEMENTS.
THE FOLLOWING RESOLUTION WAS OFFERED BY MRo PALMER) SECONDED BY MR. KIRKSEY, AND
UNANIMOUSLY ADOPTED=
WHEREAS, THE 1963 PERSONAL PROPERTY TAX IN THE AMOUNT OF $9,088.09
IS DELINQUENT; AND
WOULD
WHEREAS, ON dUNE D0, 1967 THIS AMOUNT/NORMALLY NO LONGER BE CHARGED
TO THE DIREOTOR OF FINANCE;
NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF SUPERVISORS THIS
DAY CHARGE FROM THE BOOKS THE AMOUNT OF $9)088.09) EFFECTIVE OCTOBER 31,
1966.
THE FOLLOWING RESOLUTION WAS OFFERED BY MR. PALMER AND SECONDED BY MR o KtRKSEY=
BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY
THAT THIS BOARD WORK WITH 01TY COUNCIL ON PURCHASING THE PETER OEFFERSON
PROPERTY FROM THE THOMAS ~EFFERSON MEMORIAL FOUNDATION, THE PRICE GIVEN
OF APPROXIMATELY $96,000~00, DETAILS TO BE WORKED OUT AT A LATER DATE.
CONSIDERABLE DISCUSSION FOLLOWED THE OFFERING OF THIS RESOLUTION AFTER WHICH A ROLL-CALL
VOTE WAS REQUESTED. THE RESOLUTION CARRIED BY THE FOLLOWING VOTE=
AYES: MESSRS. ~ARNETT) KIRKSEY~ PALMER AND YANCEY.
HAYES= MESSRS. PAULETT AND THRAVES.
AT 2:00 P.M. MR. WILLIAM C. OVERMAN, ENGINEER~ CALLED FOR BIDS FOR THE CONSTRUC-
TION OF THE EARLYSVILLE DAM. THE FOLLOWING BIDS WERE RECEIVED:
~AME OF BIDDER:
AMOUNT OF ~tD:
Ro L. RYDER AND COMPANY
HALEY~ CHISHOLM AND ~RRtS
THE VIA COMPANY) INCo
WILEY AND ~ACKSON
MAY ~ROTHERS) INC.
ENGLISH CONSTRUCTION CO.
d. Mo TURNER Co.
ANDERSON EXCAVATING Co,
FAULCONER CONSTRUCTION
MOORE~ KELLY) REDDISH
ROANOKE CONSTRUCTION CO.
BRANCH & ASSOClATES~ INCo
ECHOLS BROS., INC.
$204,405.40
186,001.39
273,205.00
259,053.50
278,985.75
208,424.00
242,450.00
190,160.20
208,395.00
256,959~00
310,014.50
256,760.50
236,726.00
AFTER COMPUTATION OF THE LOW BIDS) THE ENGINEER REOGMMENDED THE ACCEPTANCE Of THE
LOW BID OF HALEY~ CHISHOLM AND ~J~)RRI$ IN THE AMOUNT OF $186~001.39, WHICH RECOMMENDATION
WAS ACCEPTED ON MOTION OF ~R. PALMER, SECONDED BY MR. THRAVES AND UNANIMOUSLY CARRIED.
ON MOTION, THE MEETING WAS ADdOURNED.
CHAIRMAN