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1967-08-171-75 A regular meeting of the Board of County Supervisors of Albemarle County~ Virginia~ was held at the Office Building of said County on the 17th day of August~ 1967. Present: Messrs. Edgar N. Garnett~ Garrett W. Kirksey~ George C. Palmer~ II and ~. A. Yancey, Absent: Mr. F. E. Paulett and Mr. R~bert Thraves. Officers present: County Executive and Administrative Assistant. The meeting opened with the Lord's Prayer led by Mr. Garnett. Onmotion ~ duly made and seconded~ minutes of the meeting of July 20~ 1967~ were approved as submitted with the correction in the spelling of the name of Mr. Kittleston. Mr. R. G. Warner~ Resident Highway Engineer~ presented Secondary System budget for the fiscal year ending June 30~ 1968~ and the Clerk was requested to forward copy~of this budget to each member of the Board. Petition was received requesting hard surface on Route 762. The Clerk was directed to hold this petition for the 1968 annual road hearing and to forward copy to'.Lthe Resident Engineer. Request of the Highway Department to discontinue certain old locations of Route 615 was again brought UP for consideration. Mr. Warner advised that the Highway Department felt discontinuance was desirable over abandonment in order to retain right of way. Mr. Palmer stated that he felt the sections in question should be abandoned~ with the landowners purchasing the property. In this way the State would be receiving funds and the land would get back on the tax rolls. On motion of Mr. Palmer, seconded by Mr. Kirksey, the Clerk was directed to forward communication to the Culpeper office requesting that policy be changed to accomplish the foregoing recommendation, a~d action on this matter was again deferred. Communications. from the State requesting abandonments~ and in some cases discontinuances~ on old locations of Routes 660, 676 and 753 were again brought up for discussion. Mr. Warner was requested to supply names and addresses of all landowners who would be affected by the proposed changes and the Clerk was directed to notify each that action in this regard is proposed at the regular September meeting. Mr. ?hillip L. Tate~ Secretary of the Albemarle County Plannin§ Commis- sion~ presented the following plats: (1) C. J. Barker property on Route 808, south of Route 2~0~ prepared by B. Aubrey Huffman and approved by the County Planning Commission. ~Subject to dedication on Route 808.) !76 ........ (2) Pauline Coles property on Route 20, prepared by Thomas Do Blue and ap- proved by the County and City Pla~ning Commissions. (3) Norman L. Lushbaugh property on Rockbrook Drive, off Route 631, prepared by W. S. Roudabush, Jr. and approved by the County and City Planning Commissions. Redivision of Lots 38, 39 and ~0, Royal Acres Subdivision, prepared by W. S. Roudabush, Jr. and approved by the County Planning Commission - for re-dating only. (5) Portion of "Cedar Hills', added to "Key West", prepared by W. S. Roudabush,_ Jr. and approved by the County and City Planning Commissions. (6) Lots-1 - 10, The Oaks Subdivision, prepsred by Bo Aubrey Huffman and ap- proved by the County Planning Commission. (7) Ralph Kenney property near K~swick, prepared by W. S. Roudabush, Jr. and approved by the County Planning Commission. (Subject to shaded area dedicated to Albemarle County.} (8) Lots 1 - 20~ Section 1~ "~hippoorwill Hollow", prepared by B. Aubrey' Huffman and approved by the County Planning Commission° (Subject to Highway Department approval and posting of bond,) (9) Division of 6.525 acres owned by Virginia Resorts on Route 651, prepared by B. Aubrey Huffman and approved bythe County Planning Commission - for redating only. (10) Division of Margaret Goodwillie property on Route 657, prepared by R. 0. Snow and approved by the City and County Planning Commissions. (11) Lloyd F. Wood Estate at interEection of Routes 29 and 7~, forredating only. (Subject to Planning Commission approval.) (12) R. Ashby Maupin property on Route 609, prepared by R. 0. Snow and ap- proved by the County Planning Co~mission. (13) Jesse Lawson property on Route 605, prepared by R.~ 0. Snow and approved by the County Planning Commission. (1~) Seetion 3, Ednam Forest Subdivision, prepared by R. 0. Snow and approved by the Co~nty and City Planning Commissions. (1~) Road System, Section 1~ ,,Westfield,, and Lots 1, 2 and 3, Block D, Section 1, ',Westfield", prepared by B. Aubrey Huffman and approved by the County and City Planning Commissions. (Subject to Highway Department approval and posting of bond.) (16) Georget~Green, prepared by W. S. Roudabush, Jr. and approved by the City and County Pla~ning Commissions. (Subject to Highway Department approval and posting of bond.) On motion of Mr. Palmer, seconded by Mr. Yancey~ the foregoing plats were .............. !77 approved and the Chairman and Clerk were authorized to sign same on behalf of this Board, except in such cases where subject clauses are noted 'and said plats are not ~o be signed until stated conditions are met. At 10:00 A.M. the Chairman called for continuance of public hearing on proposed Cotmty Building Code. The County Executive advised that the com- mittee working on revisions to the code had requested an extension of time in which to make further study and receive suggestions from the public. On motion of Mr. Palmer~ seconded by Mr. Yancey~ action on this matter was de- £er~eduntil the regular'September meeting~ at 10:00 The Chairman proceeded to call for~continuance of hearing onrevised Trailer ordinance which was carried over from the June 22nd meeting. Mr. E. O. McCue~ III~ attorney~ appeared with and on behalf of a number of trailer court operators in the County. Mr. McCue stated that his clients felt that the trailer license proposed was discriminatory on the basis of the amount of tax charged as compared to tax on other types of business and sub- mitted comparisons. Mr. McCue requested that the increased tax noti~be adopted and that consideration be given to adopting the same rate as that charged by the City of Charlottesville - $5.00 per space up to five spaces and ~.00 for each space over five. The Board noted that Mr. Bill Neff of Neff Trailer Sales in HarriSonburg had wished to submit data ~th regard to the Trailer ordinance and since it was reported that Mr. Neff was on vacation~ the Clerk was directed to invite Mr. Neff to appear or submit information if he so desired. On motion of Mr. Yancey~ seconded by Mr. Palmer~ action on this matter was deferred until the September meeting. Mr. Floyd Johnson,-Chairman of the Albemarle County Planning Commission~ appeared and submitted a revised Subdivision Ordinance. Mr. Johnson advised that the Planning Commission recommended adoption of this revised ordinance but had made plans for a joint Ci%y-County Planning Commission meeting and also a public hearing before this Board holds a public hearing on same. On motion of Mr. Palmer~ seconded by Mr. Kirksey~ the Planning Commission was commended for the procedur~as outlined by Mr. Johnson and set 10:00 A.M. on September 21 as the time for public hearing on this ordinance, the Clerk being instructed to publish proper notice in this regard. Statements of Expenses of the Department of Finance, the Sheriff's Of- fice~ and the office of the Commonwealth,s Attorney were submitted for the month of July~ 1967~ On motion of Mr. Palmer~ seconded by Mr. Kirksey~ these statements were unanimously approved. Mr. Palmer reported on committee meetings with Rev. Ford, Rev. Johnson and Rev. Kenney ~th regard to certain requests received from. the N.A;A.C.P. as follows: (1) Sanitary landfill at Esmont - The County is now in the process of surveying and ~esting land for relocation of this dump. (2) A Negro appointed to the School Board - The County Executive form of government provides for up to seven School Board members. Further study will be given this request to determine if this request~should be acted upon by the present Board of Supervisors or the new Board to be elected in November. (3) A Negro Deputy Sheriff - The Sheriff has appointed an additional deputy to his staff who will begin work September 1st. This will necessitate a special appropriation. (~) Negroes to work in County Office Building - This will be handled by the County Executive through regular channels. (~) Some p~ayground areas and facilities - Recommended the committee study the overall recreation program~ studying the possibility of using~chool property. (6) Three swimming pools for the County - There are no funds available for this item at the present time. However~ the Earlysville watershed and some future watersheds will have swimming available. (7) The use of the closed school in Esmon~ for the Community Action Or- ganization - Action on this request has been deferred pending recommendation from Mr. Paulett who is ill at the present time. If Mr. Paulett is unable to report in a reasonable length of time~ someone else will be appointed to study and report on this request. (8) Poll workers at Esmont - Committee contacted Electoral Board. Poll workers have to be appointed in May preceeding an election. Names should be submitted to Stanley Wilcox~ Republican Committee Chairman~ and to William 0o Lewis~ Democratic Committee Chairman~ to be considered throu§h regular channels. On motion of Mr. Kirksey, seconded by Mr. Yancey, ~the foregoing report was accepted. Statement of expenses incurred in the maintenance of the Co~uuty Jail was submitted along with summary statement of prisoner days. On motion of Mr. Yancey, seconded by Mr. Palmer~ these statements were unanimously approved. S.L.Ho report~ as prepared by Dr. S. D. S~urkie for the month of July, was submitted. S.L.H. Agreement for the year ending June 30, 1968, was submitted, the per diem rate being $37.~6. On motion of Mr. Yancey~ seconded by Mr. Palmer~ this agreement was approved and the Chairman was authorized to execute same on behalf of £his Board. ' Claim of theUniversity of Virginia Hospital ink,he amount of $510.18 was submitted for the month of July for hospitalization of indigent' patients, On motion of Mr. Palmer, seconded by Mr. Kirksey~ this claim was approved for pay- ment. Reports of the Department of Public Welfare were submitted for the month of July, 1967~ in accordance with Sections 63-67.1 and 63-67.2 of the Code of Virginia. Report of the County Executive was presented for the month of July and was ordered filed. Request of the Virginia Association of Counties for expansion of its office in the County Office Building was again brought before the Board for consideration. The County Executive advised that prices had been obtained on the necessary work and it would cost approximately $2~100.00 to renovate attic space to meet the needs. He further advised that the Virginia Association of Cou~uties had agreed to ammortize this amount by paying additional rent of $25.00 per month. On motion of Mr. Yancey, seconded by Mr. Palmer, .~his project was approved~ rules with regard to second reading were suspended~ and the following resolution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $2~100.00 be and the. same is hereby appropriated to cover cost of renovations in the attic of the County Office Building to allow for expansion of office of the Virginia Association of Counties. The County Executive advised that the Local Government Officials Con- ference would be held at the UniVersity of Virginia on August 28~ 29 and 30. On motion of Mr; Kirksey~ seconded by Mr. Palmer~ the following check was ordered c~celled for the reason indicated: Date Ck.No. Payee Amount Reason for cancellation 6-15-67 5105 Mary E. Wright $~3.00 Billed in error. ~Communication was received from the A.B.C. Board in reply to request of this Board to permit retail outlets in Albemarle County to make sales of beer until 1:00 A.M. during Daylight Saving Time. The letter stated that public hearing would be held on this matter on August 22~ 1967~ and further that the extension would apply likewise to wine as that agency was of the opinion that extensions should not be granted with respect to a single type of alcoholic beverage such as beer. Notice was received that hearing would be held at 10:00 A.M. on Septem- ber 28~ 1967~ in the Corporation Commission Courtroom in Richmond on request of the Chesapeake and Ohio Railway Company to ~iscontinue its agency stations at Warren and Norwood~ Virginia and to change the agency hours at its agency s~ations at Howardsville and Winging, Virginia. Report was received from the Auditor of Public Accounts on audit of the Clerk's Office for the calendar year ended ~ecember 31, 1966. Claim against the Dog Tax Fund was received from Mr. E. L. Radford for three white leghorns and three game hens killed by dogs. On motion of Mr. Kirksey, seconded by Mr. Yancey~ Mr. Radford was allowed $0.75 for each of these leghorns and $0~50 for each of the game hens. On motion of Mr. Kirksey~ seconded by Mr. Palmer, r~les with regard to seCond reading were suspended and the following resolutionunanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that ~ ,901.0~ be and the same is hereby appropriated to cover current expenses in connection with School Construction. On mo-tion of Mr. Palmer~ seconded by Mr. Kirksey~ rules with regard to second reading were suspended and the following resolutionunanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albema~rle County~ Virginia~ that $5~500.00 be and the same is hereby appropri'ated to ~over salary~ uniforms, etc. of a new Deputy Sheriff begining September I~ 1967. Communication was received from the Crippled Children's Hospital of Richmond~ Virginia~ requesting support of this Board. No action was taken on this request. The County Executive presented report on area meetings with regard to a Juvenile Detention Home. On motion of Mr. Kirksey~ seconded by Mr. Palmer~ it was ordered that Albemarle County continue working with other localities along the lines submitted in Mr~ Batchelor,s report. Communication was received from' Mr. R. Leland Crouch~ Director of the Virginia Soil and' Water Conservation Commission, advising that the Supplement to the Application Requesting Planning Assistance on Priddy Creek was approved by said Commission at its meeting on August 10~ 1967. Claims against the County amounting to $19~89.~ were presented~ examined~ and allowed~ and certified to the Director of Finance for payment and charged against the following funds: General Revenue Fund General Operating Fund School Operating Fund Virginia Public Assistance Fund $ 5o ~5,86~.02 96, $~0.05 5 9 87 .'2 8 2 ' Capital Outlay Fund $' 18,688 2~ Textbook Fund 11 ~ · Dog Tax Fund 5~5.88 Crozet _Sanitary District Fund 175.00 Commonwealth of Va. Current Credit Account 6~984.87 To~n of Seottsville Local Sales Tax 55.~9 Total $193,389. ~3 On motion~ the meeting was adjourned.