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1963-07-11 A REGULAR MEETING OF THE BOARD Of COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, WAS HELD AT TaN OFFICE BUILDING OF SAID COUNTY ON THE 11TH DAY OF dULY, 1963o PRESENT: MESBRS. dOHN W. WILLIAMS~ EDGAR N. GARNETT, H. ASHBY HARRIS~ GEORGE C. PALMER, II AND Mo Y. SUTHERLAND~ dR. ABSENT: MR. ROBERT THRAVES. OFFICERS PRESENT: COUNTY EXECUTIVE AND ASST. COUNTY EXECUTIVE. THE MEETING OPENED WITH THE LORDIS PRAYER LED BY MR. M. M. PENCE. MINUTES OF THE MEETINGS OF dUNE 20, 1963 AND dULy 6, 1963, WERE READ AND APPROVED. THE ASST. COUNTY EXECUTIVE ADVISED THAT THE SECTION OF HILLTOP STREET WHICH WAS REQUESTED TO BE TAKEN INTO THE SECONDARY SYSTEM IN 1962, WAS NOW UP TO STATE STANDARDS AND READY FOR ACCEPTANCE. ON MOTION OF MR. GARNETT, SECONDED BY MR. PALMER, THE FOLLOWING RESOLUTION WAS UNANIMOUSLY ADOPTED: BE iT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, THAT THE STATE DEPARTMENT OF HIGHWAYS BE AND IS HEREBY RECOMMENDED TO ACCEPT INTO THE SECONDARY SYSTEM OF HIGHWAYS THAT SECTION OF HILLTOP STREET, CROZET, VIRGINIA, BEGINNING AT END OF ROUTE 691 AND CONTINUING IN AN EASTERLY DIRECTION FOR APPROXIMATELY 700 FEET TO TERMINAL POINT. BE IT FURTHER RESOLVED THAT THE VIRGINIA DEPARTMENT OF HIGHWAYS BE AND IS HEREBY GUARANTEED A ~O-FOOT UNOBSTRUCTED RIGHT OF WAY ALONG THIS REQUESTED ADDITION~ THE SAME HAVING BEEN RECORDED BY PLAT~ ALONG WITH DRAINAGE EASEMENTS, IN DEED BOOK 389, PAGE 37~ IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT. PLAT WAS RECEIVED ON 1.7 ACRE TRACT OF LAND NEAR FREE UNION TRANSFERRED FROM NANCY SANDRIDGE TO OLLIE E. AND AVIS V. MORRIS, AS PREPARED BY MR. T. W. SAUNDERS AND APPROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. HARRIS, THIS PLAT WAS APPROVED AND THE CHAIR- MAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARDg DEED WAS RECEIVED IN LIEU OF PLAT CONVEYING ONE ACRE, MORE OR LESS, ON ROUTE 726, SCOTTSVlLLE DISTRICT, FROM dAMES L. AND ELLEN G. WARD TO dAMES R. AND MARY d. WARD, AS APPROVED BY THE COUNTY PLAN- MING OOMMIS$1ON. ON MOTION OF MR. PALMER, SECONDED BY MR. GARNETT, THIS DEED WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON REDIVISION OF LOT 1, LIBERTY HILLS, AND PARCEL EXCHANGES BETWEEN HEkIER$ON HAYWARD, CHARLES O. GREGORY AND STEPHEN WEBSTER~ AS PREPARED BY MR. THOMAS D. BLUE AND APPROVED BY THE COUNTY AN~ CITY PLANNING COMMISSIONS. ON MOTION OF MR. GARNETT~ SECONDED BY MR. PALMER, THIS PLA$ WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON SURVEY OF LOT 25 AND PARCEL 25A, A PORTION OF LOT 133 ON PLAT OF TOWN OF SCOTTSVILLE, AS PREPARED BY MR. WILLIAM S. ROUDABUSH AND APPROVED BY THE COUNTY PLANNING COMMISSION AND THE COUNCIL OF THE TOWN.OF SCOTTSVILLE. ON MOTION OF MR. PALMER, SECONDED BY MR. HARRIS, THIS PLAT WAS APPROVED"AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. (~T WAS NOTES THAT THIS BOARD HAS NO dURISDICTION IN THIS MATTER SINCE THE PROPERTY IS LOCATED WITHIN THE TOWN OF SCOTTSVILLE. HOWEVER, IT WAS FELT BEST TO GIVE APPROVAL SINCE SPACE WAS PROVIDED BY THE SURVEYOR FOR SIGNATURES OF THIS BOARD.) PLAT WAS RECEIVED ON PARCEL 32-31 AND A PORTION OF PARCEL 32-39 DESIGNATED AS PARCEL A, PARCEL A TO BE ADDED TO PARCEL 32-31 TO MAKE A LARGER LOT, LOCATED ON ROUTE 6~ AND OWNED BY THOMAS M. ~HITTEN AS PREPARED BY MR. B. AUBREY HUFFMAN AND APPROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF MR. GARNETT~ SECONDED BY MR. PALMER, THIS PLAT WAS APRROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT.WAS RECEIVED ON LOTS I AND 2, C. T~ PAGE ESTATE, LOCATED ON ROUTE ~9~ AT BATESVlLLE~ WITI NOTATION THEREON OF SUB-STANDARD ROADS~ AS PREPARED BY MR. O. R RANDOLPH AN~ APPROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF MR. SUTHERLAND~ SECONDED BY MR. HARRIS, THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. TELEGRAM WAS RECEIVED FROM MR. ROBERT THRAVES REQUESTING THAT THE BOARD DEFER APPOINTMENT OF SCHOOL ~©ARD MEMBER FROM RIVANNA DISTRICT UNTIL THE AUGUST MEETING, WHICH REQUEST WAS ACCEPTED. MR. ~ARNETT NOMINATED MR. THOMAS JENKINS TO REPRESENT THE WHITE HALL DISTRICT ON THE SCHOOL BOARD, WHICH NOMINATION WAS SECONDED BY MR. PALMER, AND UNANIMOUSLY CARRIED. MR. PALMER NOMINATED MR. ROGER R. RINEHART, JR. TO REPRESENT THE IVY DISTRICT ON THE SCHOOL BOARD, WHICH NOMINATION WAS SECONDED BY MR. ~ARNETT, THIS MOTION CARRIED THE VOTE OF MESSRS. WILLIAMS, PALMER AND ~ARNETT. MR. SUTHERLAND ABSTAINED FROM VOTING, STATING THAT HE DID NOT FAVOR PURGING THE SCHOOL BOARD. MR. ~ILLIAMS NOMINATED"!MR. ~ALTER B. SALLEY TO REPRESENT THE CHARLOTTESVILLE DISTRICT ON THE SCHOOL BOARD, WHICH NOMINATION WAS SECONDED BY MR. RALMER, AND UNANIMOUSLY CARRIED. MR. SUTHERLAND NOMINATED MRS. R. A. YANCEY TO REPRESENT THE SAMUEL MILLER DISTRICT ON THE SCHOOL BOARD. THIS NOMINATION RECEIVED NO SECOND. HE STATED THAT HE WOULD MAKE ANOTHER RECOMMENDATION AT THE NEXT MEETING. MR. HARRIS ADVISED THAT HE HAD NO RECOMMENDATION .FOR A MEMBER TO REPRESENT THE SCOTTSVILLE DISTRICT AT THIS TIME. COMMUNICATION WAS RECEIVED FROM MR. VINCENT SHEA ADVISING THAT THE UNIVERSITY OF VIRGINIA IS CONTEMPLATING THE CONSTRUCTION OF A VIVARIUM FARM BUILDING AND SEWAGE STABILIZATION ON ITS PROPERTY SOUTH OF THE 01TY ON ROUTE 20, AS-APPROVED BY THE STATE AND 0OUNTY HEALTH DEPARTMENTS, AND REqUESTiNG APPROVAL OF SAID FACILITY BY THIS BOARD. ON MOTION OF MR. PALMER, SECONDED BY MR. HARRIS, APPROVAL WAS GIVEN THE ABOVE REQUEST. COMMUNICATION WAS RECEIVED FROM MR. LEON DURE SUBMITTING HIS RESIGNATION AS A MEMBER OF THE ALBEMARLE COUNTY PLANNING COMMISSION. ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. HARRIS, ACTION ON THIS MATTER WAS DEFERRED BECAUSE OF THE ABSENCE OF MR. THRAVES. STATEMENTS OF EXPENSES FOR THE MONTH OF JUNE, 1963, WERE PRESENTED FOR THE DEPARTMENT OF FINANCE, THE SHERIFFIS OFFICE AN~ THE OFFICE OF THE OOMMONWEALTHIS ATTORNEY. ON MOTION OF MR. ~ARNETT, SECONDED BY'MR. SUTHERLAND, THESE STATEMENTS WERE EXAMINED, VERIFIED AND APPROVED. STATEMENT OF EXPENSES INCURRED IN THE MAINTENANCE OF THE COUNTY JAIL WAS SUBMITTED ALONG WITH SUMMARY STATEMENT OF PRISONER DAYS FOR THE MONTH OF JUNE, 1963. ON MOTION OF MR. PALMER, SECONDED BY MR. HARRIS, ;~HESE STATEMENTS WERE EXAMINED, VERIFIED AND APPROVED, CLAIMS WERE RECEIVED FROM THE JAIL PHYSICIAN iN THE AMOUNTS OF ~7.00 AND $1o.oo FOR THE MONTHS OF MAY AN~ JUNE RESPECTIVELY. ON MOTION OF MR. HARRIS, SECONDED BY MR. GARNETT, THESE CLAIMS WERE AP- PROVED FOR PAYMENT. REPORTS OF THE DEPARTMENT OF PUBLIC ~ELFARE FOR THE MONTH OF JUNE, 196~, WERE PRESENTED IN AC- CORDANCE WiTH SECTIONS ~3-67ol AND 63-67.2 OF THE CODE OF VIRGINIA. COMMUNICATION WAS RECEIVED FROM THE DEPARTMENT OF ~ELFARE AND INSTITUTIONS A~VISING THAT STATE FUNDS FOR THE SLH PROGRAM FOR THE SIX-MONTH PERIOD ENDING DECEMBER 31~ 1963, ALLOCATED TO ALBEMARLE COUNTY AMOUNTED TO $2,3~5.00. ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. HARRIS, THE FOLLOWING RESOLUTION WAS UNANIMOUSLY ADOPTED: BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVI'SORS OF ALBEMARLE COUNTY, VIRGINIA~ THAT THE FOLLOWING OVER-EXPENDiTURES FOR THE FISCAL YEAR ENDED JUNE 3©~ 1963, BE AND THE SAME~ARE HEREBY APPROVED: 0-299.1 ~ENERAL REVENUE lB COUNTY EXECUTIVE'S OFFICE 1E BOARD OF [~UALIZATION 5C COMMONWEALTH ATTORNEY'S OFFICE 17.51 17.6 17.61 17.8 OTHER AUXILIARY AGENCIES OPERATION OF SCHOOL PLANT MAINTENANCE OF SCHOOL PLANT CAPITAL OUTLAY WOOLEN MILLS SANITARY DISTRICT TEXTBOOK FUND $ 131.18 461.14 7,576.25 13.00 19,883.99 2,978.33 2,665.87 4,545.11 94.36 6. 829.27 THE COUNTY EXECUTIVE PRESENTED TO THIS BOARD THE FOLLOWING LETTER ~HICH WAS FORWARDED TO THE BOARDS OF SUPERVISORS OF BUCKINGHAM, FLUVANNA, LOUIS~ AND NELSON COUNTIES: "TH~S ~S PURSUANT TO PREVIOUS COMMUNICATIONS (EXCEPT LOUISA COUNTY) WITH RESPECT TO' MATTERS RELATING TO HUNTING. PREVIOUS LETTERS WERE ADDRESSED TO BUCKINGHAM COUNTY, FLUVANNA COUNTY AND NELSON COUNTY. AFTER AN EXCHANGE OF LETTERS BETWEEN THE VARIOUS COUNTIES CONCERNED, IT WAS CONCLUDED THAT THE MATTER OF HUNTING BE DISCUSSED AT TH/ AREA MEETING HELD AT HARRISONBURG, VIRGINIA, MAY 2~) 1963. SUPERVISORS REPRESENTING ALL OF THE ABOVE MENTIONED COUNTIES MET TO DISCUSS THE.PROBLEM AND AFTER CONSIDERABLE DISCUSSION, WISHED TO RECOMMEND THE FOLLOWING POINTS FOR STUDY BY THE SUBdECT LOCALITIES: (1) GAME WARDENS BE GIVEN MORE POLICE POWERS. (2)GAME LAWS RELATING TO THE LENGTH OF HUNTING SEASONS ON THE EAST AND WEST SIDES OF THE BLUE RIDGE BE MAD/ MORE UNIFORM. (3~~ THE GAME COMMISSION BE REQUESTED TO FURNISH MORE GAME WARDENS DURING HUNTING SEASONS. ~T IS SUGGESTED THAT EACH BOARD SEEK AN EXPLANATION FROM ITS RESPECTIVE COMMONWEALTHIS ATTORNEY WITH RESPECT TO ITEM 1 ABOVE. THE OTHER TWO ITEMS ARE BELIEVED TO BE SELF- EXPLANATORY. IT WAS THE HOPE OF ALL REPRESENTATIVES THAT SOME MEANS COULD BE FOUND TO CAUSE ALL HUNTERS TO GIVE AMPLE RESPECT TO THE LANDOWNERS AND STATE GAME LAWS°It MR. JAMES H. MIBHAEL, JR., ATTORNEY, APPEARED FOR HIMSELF AND A GROUP OF HUNTERS SEEKING GOOD RELATIONSHIP BETWEEN HUNTERS AND LANDOWNERS. HE, STATED THAT HIS GROUP WOULD CONCUR IN BROADENING THE POWERS OF GAME WARDENS BUT THAT THERE WERE DEFINITE REASONS FOR SHORTER SEASONS IN MOUNTAIN AREAS. HE URGED THAT THE BOARD CONSULT WITH THE GAME COMMISSIONS ON SEASON AND ABIDE BY THE DECISION OF THE BIOLOGISTS OF THAT DEPARTMENT. HE ALSO ADVISED THAT HIS GBOUP dOINED IN APPROVING INCREASE IN THE NUM- BER OF WARDENS DURING HUNTING SEASONS. MR. BILL CARTER APEEARED AND STATED THAT HE HAD THE SAME 'FEELINGS AS EXPRESSED BY MR. MICHAEL AND ALSO RECOMMENDED THE CONTINUANCE OF EDUCATION THROUGH SCHOOLS AS TO HUNTING LAWS. MRo GARNETT STATED THAT HE HAD RECEIVED A NUMBER OF CALLS FROM PERSONS WHO FAVORED THE ABANDOMENT OF THE EARLY SQUIRREL SEASON IN ALBEMARLE. MR. SUTHERLAND STATED THAT HUNTERS ARE PLEASED WITH THE LONG SEASON. ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. PALMER, IT WAS ORDERED THAT THE UNIFORMITY OF SEASONS BE STRICKEN FROM THE ABOVE RECOMMENDATIONS AND THAT THE OTHER TWO BE REFERRED TO THE GAME COMMISSION. ON MOTION OF MRo GARNETT, SECONDED BY MR. PALMER, IT WAS ORDERED THAT THE FOLLOWING RESOLUTION BE ADOPTED: BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA~ THAT THE COMMISSION OF GAME AND INLAND FISHERIES BE AND IS HEREBY RE- qUESTED TO GIVE CONSIDERATION TO THE FOLLOWING RECOMMENDATIONS= (1) GAME WARDENS BE GIVEN MORE POLICE PQWERS. (~)THE GAME COMMISSION BE R/qUESTED TO FURNISH MORE GAME WARDENS DURING HUNTING SEASONS. COMMUNICATION OF FEDERAL AVIATION AGENCY, DATED JULY 1, 1963, WAS PRESENTED WITH RESPECT TO THE INSTALLATION OF DOOR IN STAIRWELL IN THE AIRPORT ADMINISTRATION BUILDING. MR. GERALD TREMBLAY AND MR. L.A. LACY OF THE JOINT AIRPORT COMMISSION WERE PRESENT. CONSIDERABLE DISCUSSION WAS GIVEN THIS MATTER AND IT WAS THE SENSE OF THE BOARD THAT SINCE ALL PLANS AND SPECIFICATIONS RELATING TO THE CON- STRUCTION OF THE ADMINISTRATION BUILDING AND THE FACILITIES TO HOUSE FLIGHT SERVICE STATION REQUIRED THE APPROVAL OF THE FEDERAL AVIATION AGENCY PRIOR TO CONSTRUCTION, THAT THIS MATTER BE R~EERRED BACK TO SUCH AGENCY FOR ITS ATTENTION. ON MOTION BY MR. GARN/TT, SECONDED BY MR. PALMER~ IT WAS RESOLVED THAT THE ABOVE REASON BE ACCEPTED AND THAT THE FEDERAL AVIATION AGENCY BESO NOTIFIEDOF THE ACTION OF THIS BOARD. MR. FLOYD JOHNSON, CHAIRMAN OF THE ALBEMARLE COUNTY PLANNING COMMISSION, ADVISED THAT THE COMMISSION HAD COMPLETED DRAFT OF THE ZONING ORDINANCE AFTER HOLDING TWELVE AREA MEETINGS AND VARIOUS GROUP MEETINGS AT WHICH RECOMMENDATIONS AND SUGGESTIONS FR)~I THE PUBLIC WERE GIVEN CONSIDERATION BY THE DRAFTING COMMITTEE. HE ADVISED THAT IN ACCORDANCE WITH LAW, THE COMMI ~ ON HELD PUBLIC HEARING ON SAI~ PROPOSED ORDINANCE AT ~O:0© A.M. ON JULY ~O. HE SUBMITTED THE PROPOSED ORDINANCE AN~ MAPS FOR CON- SIDERATION WITH THE SINCERE HOPE THAT THE SAME WOULD BE pLACED ON THE NOVEMBER BALLOT. ON MOTION OF MR PALMER~ SECONDE'D BY MR. HARRIS~ AND UNANIMOUSLY CARRIED BY RECORDED VOTE~ THE PLANNING COMMISSION WAS EXTENDED THE THANKS OF THIS BOARD FOR THE WORK DONE IN THIS CONNECTION AND PUBLIC HEARING BY THIS BOARD ON THE PROPOSED ZONING ORDINANCE WAS SET FOR 10=00 A.M. ON THURSDAY~ AUGUST 22~ 1963~ AND THE CLERK WAS INSTRUCTED TO GIVE PROPER NOTICE OF SAID HEARING. PETITION WAS PRESENTED BY MR. LANDON BIRCKHEAD~ SIGNED BY APPROXIMATELY ~91PERSONS~ REQUESTIN( THE BOARD OF SUPERVISORS TO INSTRUCT THE APPRAISERS WHO ARE CURRENTLY REAPPRAISING ALL OF ALBEMARLE COUNTY TO APPRAISE EVERYONE ON CURRENT FAIR MARKET VALUE. MR. BIRCKHEAD ~OMMENTED EXTENSIVELY ON HIS FEELING CONCERNING UNFAIRNESS OF THE ASSESSMENT ON THE SMALL LANDOWNERS AS COMPARED WITH ESTATES AND THE LARGER FARMS. QUITE A DISCUSSION OF THE MAT[ER FOLLOWED~ AFTER WHICH THE CHAIRMAN STATED HE WOULD APPOINT A COMMITTEE TO MEET WITH MR. BIRCKHEAD~ THE ASSESSORS AND MR. FRED FORBERG. IT WAS LATER DE- CIDED THAT THE BOARD We~D MEET AS A COMMITTEE OF THE WHOLE WITH THE AFOREMENTIONED ~ERSONS. BILL IN THE AMOUNT OF ~1~0~.00 FOR SERVICES PERFORMED BY THE SCS IN CONNECTION WITH SITE INVESTIGATIONS~ BEAVER CREEK WATERSHED~ WAS RECEIVED ALONG WITH AMENDMENT ~O~1 (FINAL) TO PROdECT AGREE- MENT FOR SITE INVESTIGAT~ON~ BEAVER CREEK WATERSHED UNNUMBERED CONTRACT. ON MOTION OF ~R. PALMER~ SECONDED BY ~R. GARNETT~ THE ABOVE MENTIONED BILL WAS APPROVED FOR PAYMENT THE SAID AMENDMENT NO. WAS APPROVED. THE' COUNTY EXECUTIVE ADVISED THAT IMMEDIATE STEPS MUST BE TAKEN TO SUPPLEMENT THE CROZET SANI- TARY DISTRICT WATER SUPPLY AND THAT A FOURTH WELL WOULD HAVE TO BE DRILLED. ON MOTION OF ~R. SUTHERLAND. SECONDED BY ~R. PALMER~ AND UNANIMOUSLY CARRIED~ THE COUNTY EXECUTIVE WAS AUTHORIZED TO PROCEED WITH NEGOTIATIONS AND CONSTRUCTION OF WELL NO. ~ IN THE CROZET SANITARY ~ISTRICT. ~R. 0TIS ~. ~ROWN~ ASST. COUNTY £XECUTIVE~ ADVISED THAT REQUEST HAD BEEN RECEIVED FOR APPROVAL OF THIS BOARD OF THE WATER SYSTEM IN WEST ~EIGH SUBDIVISION. AFTER DISCUSSION~ IT WAS ORDERED THAT THE NUMBER OF HOMES TO BE SERVED BY SAID SYSTEM BE ~ETERMINED PRIOR TO APPROVAL BY THIS BOARD. CLAIM AGAINST THE ~OG TAX FUND WAS RECEIVED FROM ~R. [. R~ SUTHERLAND FOR FIVE LAMBS AND ONE EWE KILLED BY DOGS. ON MOTION OF ~R. HARRIS~ SECONDED BY MR. GARNETT~ MR. SUTHERLAND WAS ALLOWED FOR EACH OF THE LAMBS AND ~2o00 FOR THE EWE. CLAIM AGAINST THE DOG TAX FUND WAS RECEIVED FROM ~R. BEN W. THACKER FOR ONE LAMB KILLED BY ON MOTION OF ~R. SUTHERLAND~ SECONDED BY ~R. HARRIS~ ~R. THACKER WAS ALLOWED ~o©0 FOR THIS LAMB. CLAIM AGAINST THE ~OG TAX FUND WAS RECEIVED FROM ~R. S. O~ ~CCAULEY FOR ~ 2-LB. FRYERS, ~ ~-LB. FRYERS AND ~0 ~LB. FR?ERS. ON MOTION OF ~R. HARRIS~ SECONDED BY ~R. SUTHERLAND~ ~R. ~CCAULEY WAS ALLOWED ;~0.5© EACH FOR THE 2--LB. FRYERS~ ~0.~0 EACH FOR THE ~-LB. FRYERS AND ~0.25 EACH FOR THE ~--LB. FRYERS. ON MOTION OF ~R. PALMER~ SECONDED BY MR. HARRIS~ AND UNANIMOUSLY CARRIED~ IT WAS ORDERED THAT THE SALARY OF ~R. ~IM WHITE~ DISPATCHER IN THE SHERIFF'S OFFICE~ BE INCREASED IN THE AMOUNT OF PER MONTH~ EFFECTIVE ~UNE ~ ~63~ FOR KEEPING RECORDS IN SAID OFFICE. THE CHAIRMAN SUGGESTED THAT THIS ~A~D AGAIN ~AVE A DINNER MEETING FOR ELECTION OFFICIALS SINCE THE ONE LAST YEAR PROVED TO BE QUITE BENEFICIA~'~. ON MOTION OF ~R. PALMER~ SECONDED BY ~R. HARRIS~ IT WAS ORDERED THaT SUCH A DINNER MEETING BE ARRANGED AROUND THE FIRST OF OCTOBER. ~ESOLUTION WAS RECEIVED FROM WESLEY ~BMORIAL ~ETHODIST CHURCH RECOMMENDING THAT THE BOARD OF SUPERVISORS ESTABLISH AN INTERRACIAL COMMISSION TO STUDY PROBLEMS AND TO PROPOSE~ ADVISE AND~ WHERE POSSIBLE~ NEGOTIATE SOLUTIONS IN ORDER TO FOSTER MORE HARMONIOUS RACIAL RELATIONS. THIS RESOLUTION WAS TAKEN UNDER ADVISEMENT. THE COUNTY EXECUTIVE ADVISED THAT BIDS HAD BEEN RECEIVED FOR NEEDED RENOVATIONS TO THE COUNTy COURT HOUSE AND THAT MONEY WOULD BE AVAILABLE FOR SUCH PROdECT. HE FURTHER STATED THAT W. [. AND BISHOP HAD SUBMITTED THE LOW BID ON THIS PROdECT IN THE ~OUNT OF ~0~.©© AN~ THAT IT WAS ESTIMATED THAT ~?©©.00 WOULD COVER THE COST OF FURNISHINGS~ ENGINEERING SERVICES ETC IN ADDITION TO SAID BID. ON MOTION OF ~R. HARRIS~ SECONDED BY ~Ro ~ARNETT~ THE CHAIRMAN WAS AUTHORIZED TO SIGN CONTRACT AND THE BID OF W. [. AND ~. ~. BISHOP WAS ACCEPTED. BE IT RESOLVED BY THE BOARD OF COUN?Y SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, THAT $~3,?OO.OO BE AND THE SAME IS HEREBY APPROPRIATED FOR RENOVATIONS TO THE OOUNTY COURT HOUSE, SUCH AMOUNT ALSO TO INCLUDE NECESSARY FURNISHINGS AND ENGINEERING SERVICES. REQUEST WAS RECEIVED FROM CHARLES W. ~URT FOR ACCEPTANCE INTO THE SECONDARY SYSTEM OF CERTAIN STREETS IN NORTHFIELD ~UBDIVISION. 0N MOTION OF MR. PALMER, SECONDED BY MR. GARNETT, THE FOLLOWING RESOLUTION WAS UNANIMOUSLY ADOPTED: BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, THAT, SUBdECT TO INSPECTION AND APPROVAL BY THE VIRBilN;FA DEPARTMENT OF HIGHWAYS, SAID DEPARTMENT BE AND IS HEREBY RECOMMENDED TO ACCEPT INTO THE SECON- DARY SYSTEM OF HIGHWAYS THE FOLLOWING SECTIONS OF STREETS IN NORTHFIELD SUBDIVISION, ALBEMARLE COUNTY: NORTHFIELD ROAD FROM ITS INTERSECTION WITH RIO ROAD, CONTINUING IN A NORTHEASTERLY DIRECTION FOR A DISTANCE OF APPROXIMATELY ~00 FEET. HUNTINGTON ROAD FROM ITS INTERSECTION WITH RIO ROAD TO ITS INTERSEC- TION WITH ROLLING HILL ROAD~ A DISTANCE OF APPROXIMATELY 3,600 FEET. DELLWOOD ROAD FROM ITS INTERSECTION WITH NORTHFIELD ROAD TO ITS INTERSECTION WITH ,~ -'.-,".-: TO iTC "; i -,'- -~" Wi-TH HUNTINGTON ROAD, A DISTANCE OF APPROXIMATELY 1,000 FEET. ROLLING HILL ROAD FROM ITS INTERSECTION WITH NORTHFIELD ROAD TO ITS INTERSECTION WITH HUNTINGTON ROAD, A DISTANCE OF APPROXIMATELY 600 FEET. BE IT FURTHER RESOLVED THAT THE VIRGINIA DEPARTMENT OF;~HIGHWAYS BE AND !$ HEREBY GUARANTEED A 5C-FOOT UNOBSTRUCTED RIGHT OF WAY ALONG THIS REQUESTED ADDITION, THE SAME HAVING BEEN RECORDED BY PLAT, ALONG WITH DRAINAGE EASEMENTS, IN DEED BOOK 352, PAGES 235, 237 AND 239 AND DEED BOOK 358, PAGE 46?, IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT. ON MOTION, DULY MADE AND SECONDED, THE FOLLOWING ORDINANCE WAS UNANIMOUSLY ADOPTED, RULES WITH REGARD TO SECOND READING BEING SUSPENDED: ANNUAL APPROPRIATION ORDINANCE OF THE COUNTY OF ALBEMARLE, VIRGINIA FOR THE FISCAL YEAR ENDING dUNE 30, 1964 AN ORDINANCE MAKING APPROPRIATION OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE COUNTY OF ALBEMARLE, VIRGINIA, FOR THE FISCAL YEAR ENDING JUNE 20, 1964: TO PRESCRIBE THE PROVISOS, TERMS, CONDITIONS, AND PROVISIONS WITH RESPECT TO THE ITEMS OF APPROPRIATION AND THEIR PAYMENT; AND TO REPEAL ALL ORDINANCES WHOLLY IN CONFLICT WITH THIS ORDINANCE AND ALL ORDINANCES INCONSISTENT WITH THIS ORDINANCE TO THE EX- TENT OF SUCH INCONSISTENCY. BE IT ORDAINED BY THE BOARD OF COUNTY SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA: SECTION 1 THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME HEREBY ARE APPROPRIATED FROM THE GENERAL REVENUE FUD AND TRANSFERRED TO THE GENERAL OPERATING FUND FOR THE PUR- POSES HEREIN SPECIFIED FOR THE FISCAL YEAR ENDING JUNE 30~ ]964: PARAGRAPH ONE FOR THE CURRENT EXPENSES OF THE FUNCTION OF COUNTY ADMINISTRATION THE SUM OF TWENTY--SEVEN THOUSAND ONE HUNDRED AND THIRTY-FIVE DOLLARS AND NO CENTS ($27,135.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. BOARD OF SUPERVISORS 2. COUNTY EXECUTIVE 3. PLANNING COMMISSION PARAGRAPH TWO $ 10,935.00 13,925.00 2,275.00 FOR THE CURRENT EXPENSES OF THE FUNCTION OF ASSESSMENT OF TAXABLE PROPERTY THE SUM OF TWENTY-THREE THOUSAND FOUR HUNDRED TWENTY-FIVE DOLLARS AND NO CENTS (~23,425.00) Is APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. REAL ESTATE ASSESSORS (EQUALIZATION E~)ARD) 20,050.00 2. PREPARATION OF TAX MAPS 3,375.00 PARAGRAPH THREE FOR THE CURRENT EXPENSES OF THE FUNCTION OF COL, LEOTION AND DISBURSEMENT OF 'TAXES AND OTHER RECEIPTS THE SUM OF NINETY-THREE THOUSAND FIFTY DOLLARS AND NO GENTS ($93,050.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1, DEPARTMENT OF FINANCE 92,050.00 2. COLLECTION OF DELINQUENT LAND TAXES 1,000.00 PARAGRAPH FOUR FOR THE CURRENT EXPENSES OF THE FUNCTION OF RECORDING OF DOCUMENTS THE SUM OF TWENTY-SIX THOUSAND EIGHT HUNDRED SIXTY-FIVE DOLLARS AND NO CENTS (~26~865.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. OFFICE OF THE CLERK OF THE CIRCUIT COURT. ~ 26,865°00 PARAGRAPH FIVE FOR THE CURRENT EXPENSES OF THE FUNCTION OF ADMINISTRATION OF JUSTICE THE SUM OF FOURTEEN THOUSAND EIGHT HUNDRED DOLLARS AND NO CENTS (~1~,800o00) IS APPROP~ATED TO BE APPORTIONED AS FOLLOWS= 1. CIRCUIT COURT 2. COUNTY COURT 3. COMMONWEALTHIS ATTORNEYIS OFFICE PARAGRAPH Six FOR THE CURRENT EXPENSES OF THE FUNCTION OF CRIME PREVENTION AND DETECTION THE SUM OF ONE HUNDRED THREE THOUSAND THREE HUNDRED TWENTY DOLLARS AND NO CENTS (~103,320.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS= 1. POLICING AND INVESTIGATION 8~,~75.00 2. CONFINEMENT AND CARE OF PRISONERS 18,8L5.00 PARAGRAPH SEVEN FOR-THE CURRENT E~PENSES OF THE FUNCTION OF FIRE PREVENTION AND EXTINCEION THE SUM OF FOURTEEN THOUSAND THIRTY DOLLARS AND NO CENTS (¢14,030.00) is APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. APPROPRIATION TO CENTRAL FIRE D~STRICT FUND ?:,000.00 2. APPROPRIATION TO CROZET FIRE COMPANY 1,2OO.00 3. APPROPRIATION TO SCOTTSVILLE FIRE COMPANY 1,200.00 &. O'fHER FIRE PREVENTION ACTIVITIES &,630.00 PARAGRAPH EIGHT FOR THE CURRENT EXPENSES OF THE FUNCTION OF COUNTY DUMPS THE SUM OF THIRTY-TWO THOUSAND TWO HUNDRED FIFTY DOLLARS AND NO CENTS ($32,250.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. OPERATION OF COUNTY DUMP NO. I 19,855.O0 2. OPERATION OF COUNTY DUMP NO. 2 6,830.O0 3. OPERATION OF COUNTY DUMP NO. ~ 5,565.00 PARAGRAPH NINE FOR THE CURRENT E~PENSES OF THE FUNCTION OF PUBLIC WELFARE THE SUM OF TWO THOUSAND FIVE HUNDRED FIFTY DOLLARS AND NO CENTS (¢2,550.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS= 1. LUNACY COMMISSION 2~500.00 2. OHTER WELFARE AID 50.00 PARAGRAPH TEN FOR THE CURRENT EXPENSES OF THE FUNCTION OF PUBLI0 HEALTH THE SUM OF TWENTY- SEVEN THOUSAND EIGHT HUNDRED FIFTY DOLLARS AND NO CENTS (~27~850.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. JOINT HEALTH DEPARTMENT 23,000.00 2. OTHER PUBLIC HEALTH ACTIVITIES ~,850.00 PARAGRAPH ELEVEN FOR THE CURRENT EXPENSES OF THE FUNCTION OF ADVANCEMENT OF AGRICULTURE AND HOME EOONOMIOS THE SUM OF SIXTEEN THOUSAND FIVE ~OLLARS AND NO CENTS (¢16,005.00) IS APPROPRIATED. PARAGRAPH TWELVE FOR THE CURRENT EXPENSES OF THE FUNCTION OF ELECTIONS THE SUM OF FIVE THOUSAND THREE HUNDRED NINETY DOLLARS AND NO CENTS (~5,300.00) IS APPROPRIATED. ~ARAGRAPH THIRTEEN FUR THE CURRENT EXPENSES OF THE FUNCTION OF MAINTENANCE OF BUILDINGS AND GROUNDS THE SUM OF TWENTY-THREE THOUSAND ONE HUNDRED THIRTY DOLLARS AND NO CENTS ~2~,130.00) IS APPROPRIATED. PARAGRAPH FOURTEEN FOR THE CURRENT EXPENSES OF MISCELLANEOUS OPERATING FUNCTIONS THE SUM OF 8EVETY~ EIGHT THOUSAND FOUR HUNDRED SIXTY DOLLARS AND NO CENTS (~78,&60.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. CONTRIBUTION TO CHARLOTTESVILLE-ALBEMARLE LIBRARY 31,000.00 2. 01VILIAN DEFENSE 8~000.00 3. SOCIAL SECURITY TAX 10,000.00 &. OTHER MISCELLANEOUS ITEMS 29,&60.00 SUMMARY TOTAL GENERAL. OPERATING FUND APPROPRIATIONS FOR THE FISCAL YEAR ENDING JUNE 30, 196A ¢ A88,260.00 SECTION II THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME ARE HEREBY APPROPRIATED FROM THE ~ENERAL REVENUE FUND AND TRANSFERRED TO THE VIRGINIA PUBLIC ASSISTANCE FUND FOR THE PARAGRAPH 0NE FOR THE CURRENT EXPENSES OF THE FUNCTION OF OPERATION OF THE DEPARTMENT OF WELFARE THE SUM OF THREE HUNDRED TWENTY THOUSAND FOUR HUNDRED DOLLARS AND NO CENTS (~20,400o00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1, ADMINISTRATION $ 47,500.00 2. PUBLIC ASSISTANCE 3. INSTITUTIONAL 0ARE 20,~00.00 SECTION III THAT THE FOLLOWING SUMS OF MONEYBE AND THE SAME ARE HEREBY APPROPRIATED FROM THE GENERAL REVENUE FUND AND TRANSFERRED TO THE SCHOOL OPERATING FUND FOR SCHOOL PURPOSES HEREIN SPECIFIED FOR THE FISCAL YEAR ENDING JUNE 30, 196&: PARAGRAPH ONE FOR THE CURRENT EXPENSES OF THE COUNTY SCHOOL SYSTEM THE SUM OF ONE MILLION EIGHT HUNDRED FIFTY-EIGHT THOUSAND SIX HUNDRED SEVENTY DOLLARS AND NO CENTS (¢1,858,670.00) ~s APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1., ADMINISTRATION - SCHOOL BOARD 2. ~STRUOTION 3. EVENING, PART-TIME SALARIES ~o OTHER INSTRUCTIONAL COSTS 5. CO-ORDINATE ACTIVITIES 6. AUXILIARY AGENCIES - TRANSPORTATION OF PUPILS ?. OTHER AlXlLIAR¥ AGENCIES 8. OPERATION OF SCHOOL PLANT 9o MAINTENANCE OF SCHOOL PLANT 10. FIXED CHARGES 11. OPERATING COSTS - JACKSON P. BURLEY HIGH SCHOOL 35,075.00 1,231,702.00 25,410.00 ~3,580.00 3,890.00 178,A95.00 7,800.00 100,180.00 48,800.00 18,200.00 135,538.00 PARAGRAPH TWO FOR CAPITAL OUTLAY OF THE COUNTY SCHOOL SYSTEM THE SUM Of ELEVEN THOUSAND DOLLARS AND NO CENTS (~11~000.00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. EQUIPMENT FOR BUILDINGS 10,000.00 2. iMPROVEMENT TO SITES 1~000.00 PAR~SRAPH THREE FOR THE PAYMENT OF INTEREST ON AND RETIREMENT OF DEBT OF THE COUNTY SCHOOL SYSTEM THE SUM OF ONE HUNDRED FORTY-FIVE THOUSAND EIGHT HUNDRED FIVE DOLLARS AND NO CENTS ($1~5,805o00) IS APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. LITERARY FUND LOANS 2. INTEREST ON LITERARY FUND LOANS 3. BONDS ~. INTEREST ON BONDS 5. REDEMPTION OF TEMPORARY LOANS 6. INTEREST ON ~EMPORARY LOAN~'-: 25,000.00 9,500.00 25,000.00 2,625.00 55,000.00 228,680.00 SUMMARY TOTAL SCHOOL 0PERATING FUND APPROPRIATIONS FOR THE FISCAL YEAR ENDING JUNE30, 196& $2,015,475.00 SECTION IV THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME ARE HEREBY APPROPRIATED FROM THE GENERAL REVENUE FUND N D TRANSFERRED TO THE SCHOLARSHIP FUND FOR THE PURPOSES SPECIFIED HEREIN FOR THE FISCAL YEAR ENDING JUNE 30, 1964: PARAGRAPH ONE FOR THE FUNCTION OF PUPIL SCHOLARSHIPS THE SUM OF ONE HUNDRED TWENTY-FIVE THOUSAND DOLLARS AND NO CENTS ($125,000.00) IS HEREBY APPROPRAI TED. SECTION V THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME ARE HEREBY APPROPRIATED FROM THE GENERAL REVENUE FUND AND TRANSFERRED TO THE TEXTBOOK FUND FOR THE PURPOSES HEREIN SPECIFIED FOR THE FISCAL YEAR ENDING JUNE 30, 196~ PARAGRAPH ONE FOR THE FUNCTION OF SALE OF TEXTBOOKS THE SUM OF TWELVE THOUSAND DOLLARS AND NO CENTS (~12,000o00) IS HEREBY APPROPRIATED. SECTION VI THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME ARE HBBEBY APPROPRIATED FROM THE GENERAL REVENUE FUND FOR THE PURPOSES SPECIFIED HEREIN FOR THE FISCAL YEAR ENDING JUNE 30, 1964: PARAGRAPH: ONE FOR THE PAYMENT OF REFUNDS THE SUM OF THREE THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS (~3~500,00) IS HEREBY APPROPRIATED TO BE APPORTIONED AS FOLLOWS: 1. TAx REFUNDS 5~500.00 2. EXCESS FEES PAiD STATE TREASURY 3,000.00 S U.'.;iM M A R Y TOTAL APPROPRIATIONS FROM THE ~ENERAL REVENUE FUND: SECTION I - GENERAL OPERATING FUND SECTION II - VIRGINIA PUBLIC ASSISTANCE FUND SECTION III - SCHOOL OPERATING FUND SECTION IV - SCHOLARSHIP FUND SECTION V - TEXTBOOK FUND SECTION VI - GENERAL REVENUE FUND A88,260.00 520,400.00 2,015,475.00 125,000.00 12,000.00 3,500.00 TOTAL $2,964,655.00 SECTION VII THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME IS HEREBY APPROPRIATED FOR PURPOSES SPECIFIED HEREIN FOR THE FISCAL YEAR ENDI.NG dUNE 507 1(:~4: PARAGRAPH ONE FOR THE CURRENT EXPENSES OF THE FUNCTION OF THE CROZET SANITARY DISTRICT THE SUM OF'FIFTY-SEVEN THOUSAND TWO HUNDRED SIXTEEN DOLLARS AND NO CENTS IS APPROPRIATED AS FOLLOWS: 1. ADMINISTRATION 1,250.00 2. MAINTENANCE AND OPERATION 23,750.00 5. CAPITAL OUTLAY, DISTRIBUTION SYSTEM 14,498.50 4. DEBT SERVICE 17,717.50 SUMMARY TOTAL CROZET SANITARY DISTRICT APPROPRIATION FOR THE FISCAL YEAR ENDING dUNE 50, 1964 57,216.00 SECTION VIII THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME ARE HEREBY APPROPRIATED FOR THE PURPOSES SPECIFIED HEREIN FOR THE FISCAL YEAR ENDING dUNE 30, 1964: PARAGRAPH ONE FOR THE CURRENT EXPENSES OF THE FUNCTION OF THE CENTRAL FIRE DISTRICT THE SUM OF NINETEEN THOUSAND DOLLARS AND NO CENTS (~19~000.00) IS HEREBY APPROPRIATED FROM THE CENTRAL FIRE DISTRICT FUND, SUMMARY TOTAL CENTRAL FIRE DISTRICT APPROPRIATION FOR THE FISCAL YEAR ENDING dUNE 50, 196~ 19,000.00 SECTION IX THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME ARE HEREBY APPROPRIATED FOR PURPOSES SPECIFIED HEREIN FOR THE FISCAL YEAR ENDING dUNE PARAGRAPH ONE FOR THE CURRENT EXPENSES OF THE FUNCTION OF PROTECTION OF LIVESTOCK AND FOWLS THE SUM OF THIRTEEN THOUSAND FIVE HUNDRED FIFTY DOLLARS AND NO CENTS (¢13,550.00) IS APPROPRIATED FROM THE DOG TAX FUND. SUMMARY TOTAL ]}0~ TAX FUND APPROPRIATION FOR THE FISCAL YEAR ENDING dUNE 30, 196& 15,550.00 SECTION X THAT THE FOLLOWING SUMS OF MONEY BE AND THE SAME ARE HEREBY APPROPRIATED FOR THE PURPOSES SPECIFIED HEREIN FOR THE FISCAL YEAR ENDING dUNE 30, 1964: PARAGRAPH ONE FOR THE FUNCTION OF THE MCI NTtRE TRUST FUND THE SUM OF TWO THOUSAND FOUR HUNDRED SI~TY DOLLARS (~&60oO0) IS HEREBY APPROPRIATED FROM THE MCiNTIRE TRUST FUND. SUMMARY TOTAL MCINTIRE TRUST FUND APPROPRIATION FOR THE FISCAL YEAR ENDING dUNE 30, 1964: 2,460.00 GRAND SUMMARY TOTAL APPROPRIATION FROM ALL FUNDS: FROM GENERAL REVENUE FUND FROM CROZET SANITARY DISTRIOT FUND FROM CENTRAL FiRE DISTRICT FUND FROM DOG TAX FUND FROM MClNTIRE TRUST FUND $ 2,964,655.0o 57,216.00 19,000.00 13,550.00 2,460.00 TOTAL APPROPRIATIONS $5,056,861.00 SECTION XI ALL OF THE MONIES APPROPRIATED AS SHOWN BY THE CONTAINED ITEMS IN SECTION I THROUGH X ARE APPROPRIATED UPON THE PROVISOS~ TERMS, CONDITIONS AND PROVISIONS HEREIN BEFORE SET FORTH IN CONNECTION WITH SAID ITEMS AND THOSE SET FORTH IN PARAGRAPH ONE SUBdECT TO THE qUALIFICATION IN THIS ORDINANCE CONTAINED~ ALL APPROPRIATIONS MADE OUT OF THE ~ENERAL REVENUE FUND~ THE GENERAL OPERATING FUND~ THE VIRGINIA PUBLIC ASSISTANCE FUND~ THE SCHOOL OPERATING FUND~ THE SCHOLARSHIP FURD~ THE TEXT- BOOK FUND~ THE CROZET SANITARY DISTRICT FUND~ THE CENTRAL FIRE ~ISTRICT FUND~ THE DOG TAX FUND~ ~ND THE MCINTIRE TRUST FUND ARE DECLARED TO BE MAXIMUM, CONDITIONAL AND PROPORTIONATE APPROPRIATIONS---THE PURPOSE BEING TO MAKE THE APPROPRIATIONS PAYABLE IN FULL IN THE AMOUNT NAMED HEREIN IF NECESSARY AND THEN ONLY IN THE EVENT THE AGGREGATE REVENUES COLLECTED AND AVAILABLE DURING THE FISCAL YEAR FOR WHICH THE APPROPRIATIONS ARE MADE ARE SUFFICIENT TO PAY ALL THE APPROPRIATION IN FULL. OTHERWISE, THE SAID APPROPRIATIONS SHALL BE DEEMED TO BE PAYABLE IN SUCH PROPORTION AS THE TOTAL SUM OF ALL REALIZED REVENUE OF THE RESPECTIVE FUNDS IS TO THE TOTAL AMOUNT OF REVENUE ESTIMATED TO BE AVAILABLE IN THE SAID FISCAL YEAR BY THE BOARD OF SUPERVISORS. PARAGRAPH TWO ALL REVENUE RECEIVED BY ANY AGENCY UNDER THE CONTROL OF THE BOARD OF SUPERVISORS OR BY THE SCHOOL BOARD OR BY THE BOARD OF PUBLIC WELFARE NOT INCLUDED IN ITS ESTIMATE OF REVENUE FOR THE FINANCING OF THE FUND BUDGET AS SUBMITTED TO THE BOARD OF SUPER-- VISORS MAY NOT BE EXPENDED BY THE SAID AGENCY UNDER THE CONTROL OF THE BOARD OF SUPERVISORS OR BY THE SCHOOL BOARD OR BY THE BOARD OF PUBLIC WELFARE WITHOUT THE CONSENT OF THE BOARD OF SUPERVISORS BEING FIRST OBTAINED. NOR MAY ANY OF THESE AGENCIES OR BQARDS MAKE EXPENDITURES WHICH WILL EXCEED A SPECIFIC ITEMCOF AN APPRO- PRIATION OR MAKE TRANSFERS BETWEEN SPECIFIC ITEMS OF APPROPRIATION WITHOUT THE CONSENT OF THE BOARD OF SUPERVISORS BEING FIRST OBTAINED. PARAGRAPH THREE ALL BALANCES OF APPROPRIATIONS PAYABLE OUT OF THE GENERAL OPERATING FUND~ THE VIRGINIA PUBLIC ASSISTANCE FUND, THE SCHOOL OPERATING FUND~ THE SCHOLARSHIP FUND~ THE TEXTBOOK FUND~ AND THE bOG TAX FUND OF THE COUNTY TREASURY AT THE;CLOSE OF BUSINESS ON THE THIRTIETH (~OTH) DAY OF dUNE, 19~, EXCEPT AS OTHERWISE PROVIDED FOR~ ARE HEREBY DECLARED TO BE LAPSED INTO THE COUNTY TREASURY AND SHALL BE USED FOR THE PAYMENT OF THE APPROPRIATIONS WHICH MAY BE MA~E IN THE APPROPRIATION ORDINANCE FOR THE NEXT FISCAL YEAR, BEGINNING dULY 1, 1963. PARAGRAPH FOUR No OBLIGATIONS FOR GOODS~ MATERIALS, SUPPLIES~ EQUIPMENT OR CONTRACTURAL SERVICES FOR ANY PURPOSE MAY BE INCURRED BY ANY DEPARTMENT~ BUREAU~ AGENCY OR INDIVIDUAL UNDER THE DIRECT CONTROL OF THE BOARD OF SUPERVISORS EXCEPT BY REQUISITION TO THE DIRECTOR OF FINANCE; PROVIDED~ HOWEVER) NO REQUISITION FOR.CONTRACTURAL SERVICES--SUCH AS COMMUNtCATIONS~ TRAVEL~ FREIGHT, EXPRESS-- AND MEMBERSHIP FEES AND SUBSCRIPTIONS SHALL BE REqUIRED~ AND PROVIDED FURTHER THAT NO REQUISITION FOR CONTRACTURAL SERVICES iNVOLVING THE ISSUANCE OF A CONTRACT ON A COMPETITIVE BID BASIS SHALL BE REQUIRED, BUT SUCH CONTRACT SHALL BE APPROVED BY THE HEAD OF THE CONTRACTING DEPARTMENT, BUREAU~ AGENCY~ OR INDIVIDUAL AND THE DIRECTOR OF FtNANCE~ WHO SHALL BE RESPONSIBLE FOR SECURING SUCH COMPETITIVE BIDS ON THE BASIS OF SPECIFICATIONS FURNISHED BY THE CONTRACTING DEPARTMENT~ BUREAU~ AGENCY~ OR INDIVIDUAL. iN THE EVENT OF THE FAILURE FOR ANY REASON OF APPROVAL HEREIN REQUIRED FOR SUCH CONTRACTS~ SAID CONTRACTS SHALL BE AWARDED THROUGH APPROPRIATE ACTION OF THE BOARD OF SUPERVISORS. ANY OBLIGATION INCURRED CONTRARY TO THESE REQUIREMENTS SHALL NOT BE CONSIDERED OBLIGATIONS OF THE COUNTY AN~ THE DIRECTOR~;OF FINANCE SHALL NOT ISSUE ANY WARRANTS IN PAYMENT FOR SUCH OBLIGATIONS. PARAGRAPH FIVE NOTHING IN THIS SECTION SHALL BE CONSTRUED AS AUTHORIZ~NGCANY REDUCTION TO BE MADE IN THE AMOUNTS APPROPRIATED IN THIS ORDINANCE FOR THE PAYMENT OF INTEREST OR PRINCIPAL ON INDEBTEDNESS OF THE COUNTY OF ALBEMARLE. PARAGRAPH Six ALLOWANCES OUT OF ANY OF THE APPROPRIATIONS MADE IN THIS ORDINANCE BY ANY OR ALL COUNTY DEPARTMENTS~ BUREAUS, OR AGENCIES UNDER THE CONTROL OF THE BOARD OF SUPERVISORS TO ANY OF THEIR OFFICERS OR EMPLOYEES FOR EXPENSES ON ACCOUNT OF THE USE BY SUCH OFFICERS AND EMPLOYEES OF THEIR PERSONAL AUTOMOBILES IN THE DISCHARGE OF THEIR OFFICIAL DUTIES SHALL NOT EXCEED SEVEN CENTS (?~) A MILE OF ACTUAL TRAVEL. PARAGRAPH SEVEN ALL TRAVEL EXPENSE ACCOUNTS SHALL BE SUBMITTED ON FORMS AND ACCORDING TO REGULA- TIONS PRESCRIBED OR APPROVED BY THE DIRECTOR OF FINANCE. EACH ACCOUNT SHALL SHOW THE DATES EXPENSES WERE INCURRED OR PAID~ POINTS BETWEEN WHICH TRAVELED~ NUMBER OF MILES TRAVELED, METHOD OF TRAVEL, WHETHER BY RAILROAD, STEAMSHIP, BUS~ OR FOR--HIRE/PRIVATELY- OWNED/OR COUNTY-OWNED AUTOMOBILE~ PULLMAN FARE (TO BE SHOWN SEPARATELY FROM REGULAR FARE), HOTEL EXPENSE~ MEALS, AND INCIDENTAL EXPENSES SUCH AS TELEGRAMS~ TELEPHONE CAL~ ETC~ MUST BE SPECIFIED IN EACH INSTANCE~ AND A CONCISE STATEMENT OF THE PURPOSE OF OR REASON FOR SUCH TRAVEL EXPENSES. THE DIRECTOR OF FINANCE IS SPECIFICALLY ~IRECTED TO WITHHOLD THE ISSUANCE OF WARRANT-CHECKS IN PAYMENT OF EXPENSE ACCOUNTS SUBMITTED FOR ~LUMP SUMt~ ACCOUNTS. PARAGRAPH EIGHT THE COMPENSATION OF EACH EMPLOYEE WHO ENTERS THE SERVICE OF THE COUNTY OF ALBE- MARLE DURING THE PERIOD WHICH BEGINS dULY 1, 1963 AND ENDS dUNE }07 1964 SHALL BE FIXED FOR THE SAID FISCAL YEAR AT SUCH RATE AS SHALL BE DETERMINED BY THE COUNTY EXECUTIVE IN WRITING AND AS APPROVED BY THE BOARD OF SUPERVISORS~ AND NO INCREASE SHALL BE MADE IN THE COMPENSATION OF ANY EMPLOYEE OF THE COUNTY OF ALBEMAREE DURING THE SAID FISCAL YEAR EXCEPT WITH THE APPROVAL OF THE BOARD OF SUPERVISORS BEING FIRST OBTAINED; PROVIDED~ HOWEVER, THAT THIS REST~R1CTION SHALL NOT APPLY TO OFFICERS OR EMPLOYEES OF THE SCHOOL BOARD AND THE BOARD OF PUBLIC WELFARE. WHERE ANY EMPLOYEE IS APPOINTED OR EMPLOYED TO FILL A VACANCY IN A POSITION THE COUNTY EXECUTIVE MAY FIX THE SALARY OF SUCH EMPLOYEE WHO ENTERS THE SERVICE OF ANY AGENCY (UNDER THE CONTROL OF THE BOARD OF SUPERVISORS) OR IS PROMOTED TO SUCH POSITION DURING THE PERIOD WHICH BEGINS JULY q, 1963 AND ENDS JUNE 30, 196~ AT A LOWER RATE OR AMOUNT THAN WAS APPROVED FOR THE POSITION AT THE TIME IT BECAME VACANT. IT IS PROVIDED, HOWEVER, THAT SUCH EMPLOYMENT SHALL BE SUBJECT TO THE APPROVAL OF THE BOARD OF SUPERVISORS. PARAGRAPH NINE NOTHING HEREIN CONTAINED, HOWEVER, SHALL BE CONSTRUED TO VEST WITH THE COUNTY EXECUTIVE THE EMPLOYMENT OR PROMOTION OF PERSONNEL FOR THE SCHOOL BOARD OR THE BOARD OF PUBLIC WELFARE. PARAGRAPH TEN ALL ORDINANCES AND PARTS OF ORDINANCES INCONSISTENT WITH THE PROVISIONS OF THIS ORDINANCE BE AND THE SAME ARE HEREBY REPEALED. THIS ORDINANCE SHALL. BECOME EFFECTIVE ON JULY FIRST, NINETEEN HUNDRED AND SIXTY-THREE. THE MATTER WITH RESPECT TO THE APPOINTMENT OF A SCHOOL BOARD MEMBER FROM THE SCOTTSVILLE DIST- PICT AGAIN CAME BEFORE THE BOARD. IT WAS THE SENSE OF THE SUPERVISORS THAT MR. HARRIS BE AUTHORIZED TO NAME A MEMBER TO THE SCHOOL BOARD) TO OPERATE A COMPLETE SCHOOL SYSTEM, IN ORDER THAT THE LATTER BCD~ COULD HAVE A qUORUM FOR A MEETING OF THE MILLER SCHOOL BOARD TO BE HELD ON TUESDAY, JULY 16. HOWEVER, NO OFFICIAL AOTION WAS TAKEN IN THE MATTER. (SEE SPECIAL MEETING OF JULY 17,1963.) CLAIMS AGAINST THE COUNTY AMOUNTING TO ~122,3~2.9~ WERE PRESENTED, EXAMINED AND ALLOWED, AND CERTIFIED TO THE DIRECTOR OF FINANCE FOR PAYMENT AND CHARGED AGAINST THE FOLLOWING FUNDS: GENERAL FUND SCHOOL FUND DOG TAX FUND CROZET SANITARY DISTRIOT FUND VIRGINIA PUBLIC ASSISTANCE FUND MOINTIRE TRUST FUND TEXTBOOK FUND CENTRAL FIRE DISTRICT FUND COMMONWEALTH OF VIRGINIA ~URRENT 0REDIT ACCOUNT 33,A95.06 628.95 8,029.79 20,129.72 A87.50 1,297.21 6.00 21~810.19 TOTAL $122,3A2.94 ON MOTION, THE MEETING ADJOURNED. JULY 17, 1963 PURSUANT TO THE FOLLOWING CALL, MEMBERS OF THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, MET IN SPECIAL SESSION AT 9:00 A.M. ON THIS DATE~ IN THE COUNTY OFFICE BUILDING, CHARLOTTES- VlLLE, VIRGINIA, WITH THE FOLLOWING MEMBERS PRESENT= ~ESSRS. JOHN W. ~ILLIAMS~ EDGAR N. ~ARNETT AND H. ASHBY HARRIS. ABSENT= MESSRS. GEORGE C. PALMER, II, MR. M. Y. SUTHERLAND, JR. AND ROBERT THRAVES. ]~E, THE UNDERSIGNED, HEREBY REQUEST A SPECIAL MEETING OF THE BOARD OF COUNTY SUPERVISORS, TO BE HELD ON ~EDNESDAY, JULY 17, 196~, 9=00 A.M., FOR THE FOLLOW- lNG PURPOSE= 1.TO RECEIVE NOMINATIONS AND APPOINT MEMBER/OR MEMBERS TO THE ALBEMARLE COUNTY SCHOOL BOARD. (SIGNED) JOHN ~. ~ILLIAMS H. ASHBY HARRIS" IT WAS NOTED THAT THE FOREGOING NOTICE WAS MAILED TO EACH MEMBER OF THE BOARD BY REGISTERED MAt ON JULY 12, 1963. DUE TO THE FACT THAT A qUORUM WAS NOT PRESENT, THE lNG MEE~ / ' AIRMAN