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1963-12-19 A REGULAR MEETING OF THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, WAS HELD AT THE OFFICE BUI'LDING OF SAID COUNTY ON THE 19TH DAY OF DECEMBER, 1963. PRESENT: MESSRS. dOHN W. WILLIAMS, EDGAR N. GARNETT~ H. ASHBY HARRIS, GEORGE Co PALMER, ~. Y. SUTHERLAND, dR. AND ROBERT THRAVES. ABSENT: NONE. OFFICERS PRESENT= ~OUNTY EXECUTIVE, ASST. COUNTY EXECUTIVE AND COMMONWEALTHfS ATTORNEY. THE MEETING OPENED WITH THE LORDtS PRAYER LED BY MR. M. M. PENCE. MINUTES OF THE MEETING OF NOVEMBER 21, 1963~ WERE READ AND APPROVED. MR. R. M. STRAUSER, ACTING RESIDENT ENGINEER, PRESENTED FINAL SECONDARY SYSTEM BUDGET FOR THE FISCAL YEAR dULY 1, 1963 ~o dUNE 30, 196~ ON MOTION OF MR'. PALMER, SECONDED BY MR. GARNETT, THE FOLLOWING RESOLUTION WAS UNANIMOUSLY ADOPTED: BE tT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, THAT THE FINAL SECONDARY SYSTEM BUDGET FOR ALBEMARLE COUNTY FOR THE FISCAL YEAR ENDING dUNE 30, 1964~ AS PRESENTED BY MR. R. M. STRAUSER, ACTING RESIDENT HIGHWAY ENGINEER, BE AND THE SAME IS HEREBY APPROVED AS FOLLOWS: ORDINARY MAINTENANCE .............. MAINTENANCE REPLACEMENTS ............ INCIDENTAL CONSTRUCTION ........ ?9,50?.00 STATE FUNDS PROJECT OONST;U;T;ON ........ 117.581.00 Sue-TOTAL ........... $568,760.16 FEDERAL AID . · ' ........... 1487206.00 G;A;D'TgTiL' . ......... ~716,966.16 COMMUNICATION WAS RECEIVED FROM THE VIRGINIA DEPARTMENT OF HIGHWAYS ADVISING OF APPROVAL OF THE FOLLOWING ADDITIONS AND ABANDONMENTS EFFECTIVE NOVEMBER 21~ ADDITIONS: SECTIONS ~, ~ AND 6 OF NEW LOCATION OF ROUTE 601, PROdEOT 0601-002-t02,C-501,B602, LENGTH - 0.~3 MILE. SECTIONS ~, 6 AND ? OF NEW LOCATION OF ROUTE ?08, BETWEEN STATION 26~1~ AND STATION 302+40, PROdECT 0708-002-103,0-501,B603, LENGTH - 0°58 MILE. ABANDONMENTS: SECTION 2 OF OLD LOCATION OF ROUTE 601, BETWEEN STATION ~8+8~ AND STATION PROdEOT 0601-002-102,0-501,B602 - LENGTH 0.20 MILE. SECTION 2 OF OLD LOCATION OF ROUTE ?08~ BETWEEN STATION 28&+20 AND S~ATION 288+90, PROJECT 0708-002-103,C501,B603 - LENGTH 0.~0 MILE. COMMUNICATION WAS REOEIVED FROM THE VIRGINIA DEPARTMENT OF HIGHWAYS ADVISING OF APPROVAL OF THE FOLLOWING ADDITIONS TO THE SECONDARY SYSTEM IN ~OODBROOK SUBDIVISION, EFFECTIVE DECEMBER 12, 1963: IDLEWOOD ROAD - FROM THE INTERSECTION OF BRENTWOOD ROAD TO ~0 FEET BEYOND THE INTERSECTION OF BROOKMERE ROAD (ROUTE 1&18), A DISTANCE OF 0.09 MILE. BRENTWOO~ ROAD - FROM BROOKMERE ROAD (ROUTE 1418) TO IDLEWOOD ROAD, A ~ISTANOE OF 0.1~ MILE. COMMUNICATION WAS RECEIVED FROM DR. CHARLES ~M. HURT REQUESTING ACCEPTANCE INTO THE SECONDARY SYSTEM OF CERTAIN STREETS IN CARRSBROOK AND WAKEFIELD SUBDIVISIONS. ON MOTION OF MR. THRAVE8, SECONDED BY MR. GARNETT, THE FOLLOWING RESOLUTION WAS UNANIMOUSLY ADOPTED: BE IT RESOLVED aY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, T.HAT THE STATE ~EPARTMENT OF HIGHWAYS BE AND IS HEREBY RECOMMENDED TO ACCEPT THE FOLLOWING STREETS INTO THE SECONDARY SYSTEM OF HIGHWAYS, SUBdECT TO INSPECTION BY AND APPROVAL OF SAID HIGHWAY DEPARTMENT: CARRSBROOK SUBDIVISION: OARRSBROOK DRIVE BEGINNING ~TERMINATION OF STATE ROUTE 8~4 AND CONTINUING IN AN EASTERLY DIRECTION TO TEMPORARY TURN AROUND~ A DISTANCE OF 11~0 FEET. MARLBORO COURT BEGINNING AT INTERSECTION WITH CARRSBROOK DRIVE AND CONTINUING IN A NORTHERLY ~IRECTION TO CUL DE SAC, A DISTANCE OF 13~ FEET. DOVER ROAD BEGINNING AT INTERSECTION WITH MARLBORO COURT AND CONTINUING IN'A NORTHEASTERLY DIRECTION TO PERMANENT CUL DE SAC~ A DISTANCE OF 1917 FEET. DOVER 0CURT BEGINNING AT INTERSECTION WITH DOVER ROAD AND MARLBORO COURT AND CONTINUING IN A WESTERLY DIRECTION TO CUL DE SAC~ A DISTANCE OF ~66 FEET. WAKEFIELD SUBDIVISION= WAKEFIELD ROAD BEGINNING AT INTERSECTION WITH RIO ROAD (STATE ROUTE 631) AND CON- TINUING IN A SOUTHWESTERLY DIRECTION TO TEMPORARY TURN AROUND, A DISTANCE OF 1250 FEET. WAKEFIELD COURT BEGINNING AT WAKEFIELD ROAD AND CONTINUING IN A SOUTHEASTERLY DIRECTION TO PERMANENT CUE DE SAC, A DISTANCE OF 250 FEET. BE IT FURTHER RESOLVED THAT THE VIRGINIA DEPARTMENT OF HIGHWAYS BE AND IS HEREBY GUARANTEED A 5© FT. UNOBSTRUCTED RIGHT OF WAY ALONG THESE REQEUSTED DITIONS, THE SAME HAVING BEEN RECORDED BY PLAT, ALONG WITH DRAINAGE EASEMENTS, iN THE OFFICE OF THE PCLERK OF THE CIRCUIT COURT IN DEED BOOK 380, PAGES 2~9, 251 AND 253 (CARRSBROOK) AND DEED BOOK 385, PAGE 157 (WAKEFIELD). MRS. JENNY WOODSON APPEARED BEFORE THE BOARD AND STATED THAT SHE DID NOT FEEL THE COUNTY FUL- FILLED ITS AGREEMENT WITH REGARDING TO FENCING THE BEAVER CREEK 9AM PROdECT. SHE STATED THAT THE FENCE WAS NOT PUT UP BEFORE CONSTRUCTION OF THE DAM AND LAKE WAS BEGUN AS AGREED. SHE FURTHER ADVISED THAT SHE DISCOVERED GAPS IN TWO PLACES THROUGH WHICH H~COWS COULD HAVE STRAYED AND WAS FORCED TO ROUND THEM UP HERSELF AND PUT THEM IN ANOTHER FIELD. UPON QUESTIONING, MRS. WOODSON ADMITTED THAT SHE SUFFERED NO FINANCIAL LOSS. AFTER MUCH DISCUSSION OF THE MATTER, MRS. WOODSON WAS ADVISED BY THE COMMONWEALTHIS ATTORNEY THAT SHE SHOULD OBTAIN LEGAL COUNSEL IF SHE FELT SHE HAD SUSTAINED DAMAGES. MR. SMITH ALSO APOLOGIZED~ ON BEHALF OF THE COUNTY, FOR THE INCONVENIENCE CAUSED MRS. PLAT WAS RECEIVED ON ~OTS lA AND lB, A DIVISION OF LOT 1, ~LOCK ~, SECTION 2, OAK HILL SUB- 91VIStON~ AS PREPARED BY MR. B. AUBREY HUFFMAN AND APPROVED BY THE CITY AND COUNTY PLANNING COMMISSIONS ON MOTION OF MR. GARNET.T~ SECONDED BY ~R. SUTHERLAND~ THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON ONE ACRE TRACT OWNED BY DALLAS AND CHASSIE GARLAND AND LOCATED OFF ROUTE ~?, ~ MILE SOUTH EAST OF CISMONT, AS PREPARED BY MRo THOMAS D. BLUE AND APRROVED BY THE COUNTY PLANNIN COMMISSION. ON MOTION OF ~R. THRAVES, SECONDED BY ~Ro SUTHERLAND~ THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK aERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON REYNARD WOODS SUBDIVISION, WITH NOTATION THEREON AS TO SUB--STANDARD ROADS!! AS PREPARED BY MR. W. S. ROUDABUSH, ~R. AND APPROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF MR. THRAVES, SECONDED BY MR. SUTHERLAND, THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON ONE ACRE TRACT NEAR BARBOURSVILLE ON ROUTE ~1, SURVEYED FOR CHARLES DAVIS BY MR. LEONARD I. SMITH AND APRROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF MR. GARNETT SECONDED BY ~R. PALMER~ THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZE~ TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON PARCEL A~ 1.33 ACRES ON sOuTH SIDE OF ROUTE 79~, A DIVISION OF PARCEL 11, SHEET 81, OWNED BY SUSAN ~. MUSSELMAN, AS PREPARED BY MR. B. AUBREY HUFFMAN AND APPROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. HARRIS, THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON DR. AND MRS. ~OHN J. HUCKLE HYDRAULIC ROAD PROPERTY~AS,:RREPARED BY MR. AMOS R. SWEET AND APPROVED BY THE COUNTY AND CITY PLANNING COMMISSIONS. ON MOTION OF MR. PALMER, SECONDED BY MR. GARNETT, THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. PLAT WAS RECEIVED ON LOT 1, WELL LOT~ AND L. OTS 16-2~, BLOCK B, SPRINGFIELD SUBDIVISION, AS PREPARED BY MR. B. AUBREY HUFFMAN AND APPROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF THRAVES, SECONDED BY MRo GARNETT, THIS PLAT WAS APPROVED AN~ THE CHAIRMAN AND CLERK WERE AUTHORIZED TO SIGN SAME ON BEHALF OF THIS BOARD. REVISED, PLAT WAS RECEIVED ON PLAT OF L. OTS 10 AND 11, BLOCK 2A, BEDFORD HILLS SUBDIVISION~ AS PREPARED BY MR. WILLIAM S. ROUDABUSH~ ~R. AND APPROVED BY THE COUNTY PLANNING COMMISSION. ON MOTION OF MR~ PALMER, sEcoNDED BY MR. ~ARNETT, THIS PLAT WAS APPROVED AND THE CHAIRMAN AND CLERK WERE AUTHORIZ THE FOLLOWING RESOLUTION WAS OFFERED FOR ADOPTION BY THIS BOARD: WHEREAS, THE BOARD OF SUPERVISORS OF THE 0OUNTY OF ALBEMARLE HAS NOTED WITH GREAT INTEREST THE PLANS FOR THE FORMATION OF A UNITED GIVERS FUND TO SERVE OUR COM-- MUNITY~ AND WHEREAS, THIS BODY IS MINDFUL OF THE EXCELLENT CONTRIBUTION MADE TOWARD SERVING MANY HEALTH AND WELFARE REQUIREMENTS OF OUR COMMUNITY IN PAST YEARS THROUGH THE MEANS OF THE MANY FiNE COMMUNITY CHEST AGENCIES; AND WHEREAS, WHILE TH[S~BOARD IS AWARE THAT THE FORMATION OF A UNITED G~VERS FUND IS IN NO WAY A GOVERNMENTAL MATTER, IT IS EQUALLY WELL AWARE OF THE NEED FOR CONTINUED IMPROVEMENT IN THE AREA OF VOLUNTEER HEALTH AND WELFAR~ SERVICES WHICH PRO- VIDE MUCH NEEDED HELP TO OUR CITIZENS; WHICH NEEDS IT IS NEITHER FEASIBLE NOR DESIRABLE TO UNDERTAKE TO MEET THROUGH GOVERNMENTAL FACILITIES; AND WHEREAS, IT IS THE SENSE OF THI'S BODY THAT A VITAL COMMUNITY UNDERTAKING POTENTIALLY CAN BE VASTLY IMPROVED THROUGH THE UNITED GIVERS FUND WHICH OFFERS LESS EXPENSIVE AND MORE EFFICIENT FUND RAISING AND ADMINISTRATION WITH THE HIGHLY DESIRABLE RESULT OF A CONSOLIDATION OF FUND DRIVES AND A RESULTANT LESSENING OF THE EVER-INCBEASING DEMANDS UPON THE TIME OF THOSE CITIZENS REP~EATEDLY O~LLED UPON TO WORK ON THE NOW MULTITUDINOUS DRIVES. N0W~ THEREFORE, BE IT RESOLVED TH(AT-THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE DOES HEREBY HEARTILY ENDORSE IN PRINCIPLE THE CONCEPT OF A UNITED GIVERS FUND AND RECOMMENDS TO THE CITIZENS OF OUR COMMUNITY THAT THEY LEND TO THIS WORTHY UNDERTAKING, NOT MERELY THEIR MONETARY SUPPORT AT CAMPAIGN TIME, BUT THAT THEY ALSO WEIGH CAREFULLY THIS OPPORTUNITY FOR PERSONAL SATISFACTION THAT MAY BE ENdOYED BY WORKING FOR AN ORGANIZATION THAT STRENGTHENS OUR COMMUNITY BY HELPING THOSE L~SS FORTUNATE. MR. THRAVES STATED HE FELT THE PROPOSED RESOLUTION SHOULD BE AMENDED NOT TO REQUIRE EMPLOYEE CONTRIBU- TIONS. ~T WAS EXPLAINED THAT THIS WAS AN ENTIRELY VOLUNTARY MATTER AND NO ONE WOULD BE REQUIRED TO CON. TRIBUTE. AFTER DISCUSSION, THE FOREGOING RESOLUTION WAS APPROVED IN PRINCIPLE, SUBOECT TO THE APPROVAL OF THE COMMONWEALTHtS ATTORNEY, MOTION BEING MADE BY MRo PALMER, SECONDED BY MR. GARNETT. STATEMENTS OF EXPENSES WERE PRESENTED FOR THE DEPARTMENT OF FINANCE, THE SHERIFFtS OFFICE AND THE OFFICE OF THE OOMMONWEALTHtS ATTORNEY FOR THE MONTH OF NOVEMBER, 1963. ON MOTION OF MR. SUTHERLAND SECONDED BY MR. THRAVES~ THESE STATEMENTS WERE EXAMINED~ VERIFIED AND APPROVED. STATEMENT OF EXPENSES ~NC~REED IN THE MAINTENANCE OF THE COUNTY JAIL WAS SUBMITTED ALONG WITH SUMMARY STATEMENT OF PRISONER DAYS. ON MOTION OF MR. HARRIS~ SECONDED BY MR. GARNETT, THESE STATEMENTS WERE EXAMINED, VERIFIED AND APPROVED. REPORT OF INSPECTION OF THE COUNTY dAIL BY THE DEPARTMENT OF WELFARE AND INSTITUTIONS ON NOVEMBER 5, 1963, WAS PRESENTED AND ORDERED FILED. REPORTS OF THE DEPARTMENT OF PUBLIC WELFARE WERE PBBSENTED FOR THE MONTH OF NOVEMBER, 1963, IN ACCORDANCE WITH SECTIONS 63-67.1 AND 63-67.2 OF THE CODE OF VIRGINIA. CLAIM OF THE UNIVERSITY OF VIRGINIA HOSPITAL IN THE AMOUNT OF ~5~o6~ FOR HOSPITALIZATION OF INDIGENT PATIENTS) WAS RECEIVED AND ON MOTION OF MR. HARRIS~ SECONDED BY MR. SUTHERLAND, WAS APPROVED FOR PAYMENT. THE COUNTY EXECUTIVE PRESENTED THE BIENNIAL BUDGET ESTIMATES FOR THE YEARS ENDING JUNE 30, 1965 AND JUNE 30, l C~6~ AS APPROVED FOR THE DEPARTMENT OF PUBLIC ~ELFARE BY THE BOARD OF PUBLIC WELFARE IN THE TOTAL AMOUNTS OF ~339~1~0.00 FOR EACH YEAR. IN PRESENTING THESE ESTIMATES, THE COUNTY EXECUTIVE ALSO PRESENTED TO EACH MEMBER OF THE BOARD A COPY OF THE FINAL PLANS FOR THE MEDICAL ASSISTANCE TO THE AGED PROGRAM ANNOUNCED BY THE STATE DEPARTMENT OF WELFARE AND INSTITUTIONS. AFTER CONSIDERABLE DIS- CUSSION WITH MRS. VIRGINIA S. MARKS, WELFARE SUPERINTENDENT, THE BUDGET ESTIMATES AS PRESENTED WERE AND SECONDED BY MR. THRAVES. ALSO, ON MOTION OF MR. GARNETT, SECONDED BY MR. PALMER~ THE COUNTY EXECU- TIVE WAS DIRECTED TO WRITE DR. W. A. PENNINGTON WITH REGARD TO THIS BOARDIS CONCERN OVER THE CONTRAST BETWEEN BUDGETS PREPARED IN ACCORDANCE WITH THE NEW MEDICAL ASSISTANCE FOR THE AGED PROGRAM AND PREVtOUI BUDGETS. REPORT OF THE COUNTY EXECUTIVE FOR THE MONTH OF NOVEMBER, 1963, WAS PRESENTED~ APPROVED, AND ORDERED FILED. MR. ROBERT M. MUSSELMAN~ CPA, APPEARED AND PRESENTED TO T HE BOARD COPIES OF THE REPORT ON AUDI OF THE COUNTYIS ACCOUNTS FOR THE FISCAL YEAR ENDED JUNE 30~ 1963. IN ACCORDANCE WITH RECOMMENDATION OF MR. MUSSELMAN, THE FOLLOWING RESOLUTION WAS OFFERED BY MR. GARNETT, SECONDED BY MR. PALMER, AND UNANI-- MOUSLY ADOPTED: BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY~ VIRGINIA~ THAT THE FOLLOWING CHECKS BE CANCELLED~ THE RESPECTIVE BANKS SO NOTIFIED, AND THE AMOUNTS BE RETURNED TO FUND SURPLUS AS INDICATED: BANK DATE NUMBER PAYEE RETURN TO FUND SURP. ,~OUNT VA. NATIONAL BANK ?--20--60 4014 WHITE HALL ELEM.SCHOOL GEN.REv.FD. $ 27.30 " " " 12-21-60 5517 WHITE HALL ELEM.SOHOOL GEN.REv.FD. 51.15 u " " 1-28-61 5668 MARIA A. HURT GEN.REV.FD. 10.38 " '~ ~ 3-15-61 6531 WHITE HALL ELEM.SCHOOL GEN.REV.FD. 24.00 " " " 6-21-61 7137 CURTIS INDUSTRIES INC. GEN.REV,FD. 3.29 TOTAL $116.12 CITIZENS BK.& TR. 11-11-59 1838 " " " 9-2-60 2&20 " " " 11-8-60 2&72 " ~ " 11-15-60 2A82 ~' " " " 12-14-60 2562 " " " 12-19-60 2572 " ~ " 2-28-61 2679 " " " 3-27-61 2717 " " " 4-2t -61 2759 " " " ~-10-61 2830 " " " 6-27-61 2942 DAVIS JACKSON DR. A. VOLDES NANNtE ~. MCGREGOR T. E. GOODMAN LUCY J, LEWIS EDNA HALL BRYON CLARK WILLIAMS JAMES H. BRANCH LUTHER C. MAUPIN JOHN O. TISDALE AGNES JOHNSON GEN,REv.FD. $ GEN.REv.FD. 1.60 GEN.REv.FD. 2.4? GEN.REv.FD. 1.00 GEN.REv.FD. .46' GEN.REV.FD. .60 GEN.REv.FD. 1.58 GEN.RE~.FD. .67 GEN.REv.F~. 1.00 GEN.RE~.FD. 14.78 GEN'.REv.FD. 67 TOTAL $ 25,37 REPORT FROM THE CROZET SANITARY DISTRICT COMMITTEE WAS DEFERRED UNTIL THE REGULAR JANUARY MEETING DUE TO THE FACT THAT MEMBERS COULD NOT BE PRESENT FOR THIS MEETING. THE COUNTY EXECUTIVE ADVISED THAT IT WAS NECESSARY TO TRANSFER CERTAIN AMOUNTS FROM THE CROZEI SANITARY DISTRICT FUND SURPLUS TO COVER CURRENT EXPENDITURES WITHIN THE DISTRICT. ON MOTION OF MR. ~ARNETT, SECONDED BY MR. PALMER, RULES WITH REGARD TO SECOND READING WERE SUSPENDED AND THE FOLLOWING RESOLUTION UNANIMOUSLY ADOPTED: BE IT RESOLVED BY T HE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGIN THAT ¢45,130.O0 BE AND THE SAME IS HEREBY APPROPRIATED FROM OROZET SANITARY DISTRICT FUND SURPLUS TO COVER CURRENT EXPENDITURES FOR THE FOLLOWING= TEMPORARY WATER SUPPLY WELL No. 4 ......... WATER MAINS ............ · . . $ 1~,500.00 . . . 11,630.00 · . ,!7,ooo.oo $ 45,130.00 THE COUNTY EXECUTIVE, REPORTING FOR THE COMMITTEE APPOINTED WITH REGARD TO FOLLOW-UP ON PARKIN TICKETS, ADVISED THAT THE COMMITTEE RECOMMENDED THE EMPLOYMENT OF A SECRETARY IN THE SHERIFF'S OFFICE WHOSE DUTY IT WOULD ALSO BE TO FOLLOW-MP ON SUCH TICKETS· HE PRESENTED COMMUNICATION FROM THE STATE COMPENSATION BOARD APPROVING SUCH POSITION WITH AN ALLOWANCE NOT TO EXCEED $~700.00~ ANNUAL SALARY~ EFFECTIVE JANUARY 1~ 1964. ON MOTION OF MR. THRAVES, SECONDED BY MR. PALMER~ THE RECOMMENDATION OF THI~ COMMITTEE WAS ACCEPTED. ALSO WiTH REGARD TO THE FOREGOING, MOTION WAS OFFERED BY MR. SUTHERLAND, SECONDED BY MR. HARRI AND UNANIMOUSLY ADOPTED, SUSPENDING RULES WITH REGARD TO SECOND READING AND ADOPTING THE FOLLOWING RESOLUTION= BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA~ THAT ~2~00.00 BE AND THE SAME IS HERESY APPROPRIATED FOR THE REMAIN:ER OF THE FISCAL YEAR TO BE USED AS FOLLOWSt SECRETARY IN SHERtFFIS OFFICE - SAt ARY AN~ RFI ATF~ A , ~'nn nn COMMUNICATION WAS RECEIVED FROM MRS' RUTH C. MATUSZESKI IN WHICH SHE SUBMITTED HER RESIGNATIOF AS ASST. HOME DEMONSTR,I~ATtON AGENT~ EFFECTIVE DECEMBER 15~ t96.3. ON MOTION OF MR. HARRIS, SECONDED BY MR. SUTHERLAND, MRS. MATUSZESKIIS RESIGNATION WAS ACCEPTED WiTH REGRET. ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. HARRIS, CHECK NO. D&182 IN THE AMOUNT OF MADE PAYABLE TO MARION L. SMITH~ WAS ORDERED CANCELLED. THIS CHECK WAS IN PAYMENT FOR ELECTION ROOM RENT FOR STORE AT COBHAM WHICH WAS NOT;;USED AS A VOTING PLACE IN THE LAST ELECTION. MR. WlLLIAMS~ CHAIRMAN, RECOMMENDED THAT ACTIVE MEMBERS OF THE RESCUE SQUAD WHO LIVE IN THE COUNTY AND VOLUNTEER FtREMEN'~ OF THE CROZET AND SCOTTSVILLE FIRE DEPARTMENTS BE ISSUED COUNTY AUTOMOBILE TAGS WITHOUT COST. THE COMMONWEALTHIS ATTORNEY SUGGESTED THAT THIS BE INCLUDED IN THE COUNTYIS PROPOSE! AUTO SAG ORDINANCE. AFTER CONSIDERATION AND DISCUSSION~ MOTION WAS OFFERED BY MR. PALMER, SECONDED BY MR. HARRIS, ORDERING THAT THiS MATTER- BE CARRIED OVER UNTIL THE REGU~ R JANUARY MEETING AND REQUESTING THE COUNTY EXECUTIVE TO DETERMINE HOW MANY PERSONS WOULD BE EFFECTED BY THIS EXCLUSION. CLAIM AGAINST THE DOG TAX FUND WAS RECEIVED FROM MR. JOHN W. CLAYTON FOR ONE CALF KILLED BY DOGS. ON MOTION OF MR. HARRIS, SECONDED BY MR. SUTHERLAND, MR. CLAYTON WAS ALLOWED ~80.OO FOR THIS CALF. CLAIM AGAINST THE DOG TAX FUND WAS RECEIVED FROM MR. J. PRESCOTT CARTER FOR ONE BUCK KILLED B~ DOGS. ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. HARRIS, MR. CAETER WAS ALLOWED ~0.00 FOR THIS BUCK. CLAIM AGAINST THE DOG TAX FUND WAS RECEIVED FROM MR. LEON DURE FOR ONE LAMB AND TWO EWES K1LLI BY DOGS. ON MOTION OF MR. THRAVES~ SECONDED BY MR. HARRIS, MR. DURE WAS ALLOWED $10.00 FOR THIS LAMB AND .~15.OO FOR EACH OF THE EWES. CLAIM AGAINST THE DOG TAX ~UND WAS RECEIVED FROM MR. L. H. KINCAID FOR ONE CALF KILLED BY DOGS. ON MOTION OF MR. HARRIS, SECONDED BY MR. THRAVES, MR. ~INCAID WAS ALLOWED ~0.00 FOR THIS CALF. THE COUNTY EXECUTIVE PRESENTED COMMUNICATION FROM TRAVELERS INSURANCE COMPANY SHOWING RATES OF GROUP INSURANCE FOR THE YEAR BEGINNING FEBRUARY 1~, 196~. ON MOTION OF MR. GARNETT, SECONDED BY MR. PALMER, IT WAS ORDERED THAT THE GROUP INSURANCE POLICY OF THE COUNTY BE CONTINUED WITH TRAVELERS INSUR- ANCE COMPANY FOR THE COMING YEAR. AT THE REQUEST OF MR. THRAVES, THE COUNTY EXECUTIVE GAVE TO THE BOARD PROGRESS REPORTS ON THE GENERAL RE-ASSESSMENT AND ON RENOVATIONS AND REPAIRS TO THE COURT HOUSE. MR. ~ELDON ~OOPER PRESENTED SCROLLS TO THE RETIRING BOARD MEMBERS, MR. H. ASHBY HARRIS, MR. M. Y. SUTHERLAND AND MR. JOHN W. WILLIAMS, ON WHICH WAS ENGRAVED THE FOLLOWING RESOLUTION OF THIS BOARD= WHEREAS, Ho ASHBY HARRIS, OF THE SOOTTSVILLE MAGISTERIAL DISTRICT, WAS AP- POINTED TO THE ALBEMARLE BOARD OF SUPERVISORS IN JUNE, 19~8, BY THE JUDGE OF THE CIRCUIT COURT, TO FILL THE UNEXPIRED TERM OF WILLIAM H. LANGHORNE, AND THEREAFTER, BY ELECTION, HAS SINCE SERVED ON THE BOARD, INCLUDING CHAIRMANSHIP THEREOF FROM OCTOBER 20, 19~, THROUGH ~ECEMBER 31, 1956, AND WHEREAS, JOHN W. WlLLIAMS~ OF THE CHARLOTTESVILLE MAGISTERIAL DISTRICT, WAS APPOINTED IN JULY, 19~9, TO THE ALBEMARLE BOARD OF SUPERVISORS BY THE ~UDGE OF THE CIRCUIT COURT, TO FILL THE UNEXPIRED TERM OF ~ENERAL P. B. PEYTON, AND THEREAFTER, B~ ELECTION, HAS SERVED THREE TERMS ON THE BOARD, INCLUDING CHAIRMANSHIP FROM JANUARY 1, 1957, THROUGH DECEMBER 31, 1963, AND WHEREAS, M. Y. SUTHERLAND~ JR., OF THE SAMUEL-MILLER DISTRICT HAS SERVED AS A MEMBER OF THE ~LBEMARLE BOARD OF SUPERVISORS~ THROUGH ELECTION, FROM JANUARY 1, 1~5~ THROUGH DECEMBER ~1, 19~ AND WHEREAS, THESE THREE DISTINGUISHED MEMBERS WILL TERMINATE THEIR TENURE OF OFFICE ON ~ECEMBER ~1, 19~}, AND IT BEING THE DESIRE OF THE MEMBERS OF THE ALBEMARLE BOARD OF SUPERVISORS TO EXPRESS TO THESE LOYAL PUBLIC SERVANTS THE GRATITUDE OF THE OFFICIALS AND THE CITIZENS OF ALBEMARLE COUNTY FOR THE SERVICES RENDERED, NOW~ THEREFORE, BE IT RESOLVED THAT: WE, THE OFFICIALS OF ALBEMARLE COUNTY AND ALL OF THE CITIZENS OF THE OOUNTY AS WELL, HEREBY EXPRESS TO EACH OF YOU OUR PRO-- FOUND GRATITUDE FOR THE EXCELLENCE OF THE SERVICES RENDERED BY YOU. YOU HAVE GIVEN UNSTINTINGLY OF YOUR TIME AND EFFORTS IN THE FAITHFUL PERFORMANCE OF YOUR DUTIES. YOU HAVE CARRIED YOUR RESPONSIBILITIES WITH DIGNITY AND GRACE, YET WITH DETERMINATION, TO THE END THAT YOUR COUNTY AND ITS PEOPLE MIGHT SHARE ALL POSSIBLE PROGRESS. AS YOU COME TO THE END OF YOUR TERMS OF OFFICE, WE WANT YOU TO KNOW THAT YOU CARRY WITH YOU ALWAYS THE SINCERE GRATITUDE OF THE PEOPLE WHOM YOU SO FAITHFULLY HAVE REPRESENTED AMD AS YOU LOOK BACK OVER THE YEARS YOU WILL HAVE EVERY RIGHT TO FEEL, IN HONESTY AND SINCERITY, THAT YOU HAVE GIVEN ABLE ASSISTANCE TO THE ESTABLISHMENT OF A STRONG FOUNDATION AND THAT YOU MAY RIGHTFULLY CLAIM A LARGE PART AND PORTION OF THE CREDIT FOR WHATEVER PROGRESS ALBEMARLE COUNTY AND ITS PEOPLE ENdOY IN THE YEARS THAT LIE AHEAD. I DONE AT ALBEMARLE COUNTY COURT HOUSE IN CHARLOTTESVILLE, VIRGINIA, COUNTY OF ALBEMARLE~ STATE OF VIRGINIA, AND SPREAD UPON THE MINUTES OF THE MEETING OF THE ALBEMARLE COUNTY BOARD OF SUPERVISORS, THIS THE 19TH DAY OF DECEMBER, 1N THE YEAR 963. SIG~ED: ROBERT THRAVES, SUPERVISOR GEORGE C. PALMER, II, SUPERVISOR EDGAR N. GARNETT, SUPERVISOR M. M. PENCE, COUNTY EXECUTIVE DOWNING L. SMITH, COMMONWEALTHIS ATTORNEY JUNE T. MOON, COUNTY CLERK MR. RAY B. JONES, CD 0OORDINATOR, AND MR. RICHARD FLORENCE, CD COMMUNICATION OFFICER, APPEARED AND REQUESTED AUTHORIZATION TO SECURE A BASE STATION AND FOUR MeBILE HAND SETS TO ESTABLISH A LOCAL COMMUNICATION SERVICE IN EVENT OF EMERGENCY IN ALBEMARLE COUNTY. MR. JONES ADVISED THAT THE SERVICES HAM OPERATORS HAD BEEN SECURED TO IMPLEMENT A COMMUNICATIONS NETWORK FOR AN EMEBGENCY AND EIGHT LICENSED RADIO OPERATORS HAD OFFERED THEIR KNOWLEDGE AND SERVICES TO MAKE IT POSSIBLE TO COVER THE ENTIRE COUNTY. HE FURTHER STATED THATTHE ESTIMATED COST OF A BASE STATION AND THE MOBILE UNITS WAS ~250.©0. AFTER DISCUSSION~ AND ON MOTION OF MR. THRAVES~ SECONDED BY MR. HARRIS~ RULES WITH REGARD TO SECOND READING WERE SUSPENDED AND THE FOLLOWING RESOLUTION UNANIMOUSLY ADOPTED: BE iT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, THAT ~250.00 BE AND THE SAME IS HEREBY APPROPRIATED FOR THE PURCHASE OF A BASE b'~ATION AND FOUR MOBILE HAND SETS FOR THE COUNTY CIVIL DEFENSE DEPARTMENT. ON RECOMMENDATION OF THE COUNTY EXECUTIVE, AND ON MOTION OF MR. HARRIS, SECONDED BY MR. SUTHERLAND, DECEMBER 26, 1(~3, WAS DECEARED A HOLIDAY FOR ALL COUNTY OFFICES. THE COUNTY EXECUTIVE REQUESTED A MEETING OF THE LEGISLATIVE COMMITTEE TO CONSIDER DRAFTING OF ANY SPECIAL BILLS DESIRED BY THE BOARD. IN DISCUSSION OF THE MATTER IT WAS DECIDED THAT THE BOARD AS A WHOLE, AT THIS MEETING, RECOMMEND SUCH LEGISLATION AS IT MAY DESIRE. ON MOTION OF MR. PALMER, SECOND! BY MR. HARRIS, IT WAS ORDERED THAT A SPECIAL BILL BE DRAFTED AND FORWAR]]~3TO THE COUNTYIS LEGISLATORS WI REGARD TO CIVIL WARRANTS. ALSO, ON MOTION OF MR. SUTHERLAND, SECONDED BY MR. THRAVES, IT WAS ORDERED THAT A SPECIAL BILL BE DRAFTED AND FORWARDED TO THE COUNTY'S LEGISLATORS RESCINDING THE EARLY SQUIRREL SEASON IN ALBEMARLE COUNTY. ON MOTION OF MR. HARRIS, SECONDED BY MR. SUTHERLAND~ IT WAS ORDERED THAT~ IF FOUND TO BE NECESSARY, A SPECIAL BILL BE DRAFTED AND FORWARDED TO THE 0OUNTYIS LEGISLA$~BS, SEEKING AUTHORITY FOR THE CONSTRUCTION AND OPERATION OF JUVENILE DE~ON HOMES dOiNTLY WITH OTHER LOCALITIES. MR. PENCE SUGGESTED A BILL REGARDING OPERATION OF THE FIRE DISTRICT FROM GENERAL OPERATING FUND. MR. PALMER SUGGESTED THAT THIS MATTER BE WORKED OUT WITHIN THE FRAMEWORK OF COUNTY GOVERNMEN~ RATHER THAN OBTAINING A SPECIAL BILL. AT 2:00 P.M. BIDS WERE RECEIVED ON FIDELITY AND RELATED INSURANCE ON COUNTY OFFICERS AND EMPLOYEES FOR A TERM OF FOUR YEARS BEGINNING JANUARY ~, 196~. BIDS WERE RECEIVED, IN TOTAL~ AS FOLLOWS: MINOR--DUKE MUTUAL INSURANCE AGENCY ........ ~A,289.25 FRANKSARGEANT, JR. INSURANCE AGENC;, INC ...... ON MOTION OF MR. PALMER~ SECONDED BY MR. THRAVES, THE BID OF ~INOR--~UKE MUTUAL INsBRANCE AGENCY IN THE AMOUNT OF ~,2~9.2~, WAS ACCEPTED, SUBJECT TO APPROVAL OF THE COMMONWEALTHIS ATTORNEY. THE DATE OF THE ORGANIZATIONAL MEETING OF THE ~OARD WAS DISCUSSED AND 1T WAS THE SENSE OF THE MEMBERS OF THE NEW BOARD PRESENT~ THAT IS MR. ~ARNETT~ MR. PALMER AND MR. THRAVES, AND ALSO PAULETT WHO WAS IN ATTENDANCE AT THE MEETING, THAT SUCH ORGANIZATION BE HEDD AT THE REGULAR JANUARY MEETING TO BE HELD ON JANUARY ~, ~96~. MR. ~tLLIAMS SUGGESTED THAT THE BEAVER CREEK DAM BE NAMED THE C. M. GARNETT, SR. ~AM IN HONOR OF MR. GARNETT WHOSE IDEA IT WAS TO CONSTRUCT SUCH DAM AND WHO HAS SPENT SO MUCH TIME SEEING THE PROdECT THROUGH. AFTER DISCUSSION AND ON MOTION OF MR. HARRIS, SECONDED BY ~R. PALMER, IT WAS ORDERDD THAT THE BEAVER CREEK DAM BE NAMED THE C. M. GARNETT, SR. DAM. THE COUNTY EXECUTIVE ADVISED THAT AN ADDITIONAL APPROPRIATION WOULD BE NECESSARY TO COVER COMPLETION OF RENOVATION OF THE COURT HOUSE. ON MOTION OF MR. HARRIS, ~CONDED BY MR. PALMER, RULES WITH REGARD TO SECOND,READING WERE SUSPENDED AND THE FOLLOWING RESOLUTION UNANIMOUSLY ADOPTED: BE IT RESOLVED BY THE ~OARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA~ THAT ~10,000.00 BE' AND THE SAME IS HEREBY APPROVED TO COVER COMFLETtON OF RENOVATI~NR T~ THF O~IINT¥ ~tl~T ~I~R~ CLAIMS AGAINST THE COUNTY AMOUNTING TO $308,163.15 WERE PRESENTED, EXAMINED~ AND ALLOWED, AND CERTIFIED TO THE DIRECTOR OF FINANCE FOR PAYMENT AND CHARGED AGAINST THE FOLLOWING FUNDS= GENERAL REVENUE FUND 'GENERAL OPERATINB FUND SCHOOL OPERATING FUND CROZET SANITARY DISTRICT FUND DOG TAX FUND CENTRAL FIRE DISTRICT FUND VIRGINIA PUBLIC ASSISTANCE FUND SCHOLARSHIP FUND COMMo OF VIRGINIA CURRENT CREDIT ACCOUNT $ 24.00 59,471.03 168,073.59 7,860.49 497.94 27.5O 23,709.88 3,941.62 44.557.10 ON MOTION~ THE MEETING ADJOURNED. TOTAL CHAIRMAN