1956-11-21 A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held
at the Office Building of said County on the 21st day of November, 1956.
Present: Nessrs. H. Ashby Harris, Edgar N. Garnett, Edward L. Smith,
Robert Thraves and John W. Williams°
Absent: None~
Officers present: County EXecutive and Commonwealth's Attorneyo'
The meeting opened with the Lord's Prayer led by Nro N. N. Pence.
Ninutes of the meetings of October 17, 1956 and October 30, 1956, were read and approved.
Communications were received from the Virginia Department of Highways advising that the
ing additions to the Secondary System had been approved, effective October ~0, 1956:
(1) Wayland Park Subdivision - from intersection with Route 810 in an easterly direc-
tion, around a loop and westward back to intersection with Route glO - 0.32 mile~
(2) Willard Drive, from South Corporate limits of Charlottesville in a southerly
direction for a distance of 1390 feet to the intersection of Rt. 799 - 0~26 mile.
Nrc N. N. Pence, Director of Finance~ submitted Statement of Expenses of the Department of
Finance for the month of October, 1956, of which one-half is to be borne by the State. On motion, duly
made and seconded, this Statement was examined, verified and approved.
Nr. N. N. Pence, Director of Finance, submitted Statement of Expenses of the Sheriff's Office
for the month of October, 1956, of Which two-thirds are to be borne by the State. On motion, duly made
and seconded, this Statement was examined, verified and approved.
Nr. N. N. Pence, Director of Finance, submitted Statement of Expenses of the Commonwealth's
Attorney's Office for the month of October, 1956, of which one-half is to be borne by the State. On
motion, duly made and seconded, this Statement was examined, verified and approved.
Statement of Expenses incurred in maintenance of the County ~ail for the month of October,
1956, was submitted along with Summary Statement of Prisoner Days. On motien, duly made and seconded,
these statements were examined, verified and ~pproved.
Reports of the Department of Public Welfare for the month of October, 1956, were presented in
accords~nce with Sections 63-67.1 and 63.67.2 of the Code of Virginia.
Claim of the University ef Virginia Hospital in the amount of $633.60, of which one-half is
reimbursable by the State, was presented and on motion of Nr. Thraves, seconded by Nr. Sutherland, was
approved for payment.
Communication was received from the University of Virginia Hospital advising that per diem
costs not exceed twenty dollars but that the hospital is willing to continue the daily contract rate of
$17.60 in the coming year.
Report of the County E~eCutive for the month of October, 1956, was presented, approved, and
ordered filedi
The County Executive advised that he had received a request from Nrs. Christian to install a
dictaphone in the Court Room for.court recordings. He further advised that he had discussed this matte
with the Circuit Court Judge an~ that Judge Waddell had given his approval. ~r. Pence stated that the
installation would involve ~oring holes for wiring and covering of wire over the floOr. On motion of
Mr. ~itliams, seconded by N~.. Sutherland, ~ermission was granted for the inst~llation of a dictaphone
in the Court Room, expense of same to be borne by~rs. Christ~u.
The CountyExecutive advised that the Virginia Electric and Power Company has a Right-of-Nay
across a portion of the Crozet Sanitary District and wished an additional twenty-five feet for the pur-
pose of olearing lines. On motion of Mr. Thraves, seconded by Mr. Sutherland, the County Executive was
authorized to grant permission to Virginia Electrict and Power Company for an additional twenty-five
foot right-of-way.
The following report was received from the Crozet Water Committee:
"CrOzet, Va.
November 15, 19~6
County.O~ Albemarle, Board of Supervisors
CharlSttesville,
Attention: Mr. M. M~ Pence, Coun~Executive
Gentlemen:
The Water Committee met on October 30th, at 8 P.M.
The following business was brought before the Committee for recommendations:
1. Request for service to new residence proposed by Cole W. Sandridge, Mr.,
on Virginia Avenue. -
The. Committee unamnLmously recommended 'that this connection be permitted
for the connection charge of $40.00. Regular monthly charges thereafter.
2. Large pump installed on temporary and rental basis in Warrick's well.
The Committee is of the opinion that this pump ca,not be purchased due to the present
financial condition. It recommends that the agreement which was entered into by and be-
tween the County and Ray W. Warrick to ~nstall a permanent line from warrick's well to
Warrick's Packing Shed be effected. This providing Mr. Warrick approves this arrange-
ment.
Previously the Crozet Water Company agreed to install a three inch~pipe
line from Mr. Warrick's well to his packing shed. This work should be properly done
providing satisfactory arrangements can be had with Mr. Warrick in regard~ rostand-by
use of his well and facilities. It is ~t~ei~hope of t~his Committee that some wor¥~ble
plan may be worked out with Mr. Narrick for stand-by use of his well.
Due '~o the expense of the large pump we cannot recommend its purchase.
(Signed) A. J. Apperson
Norman Gillum
Dabney N. Sandridge
Virgil S. Tomlin
Edward D. Daughtry"
The foregoing report was discussed and it was the expressed feeling ~f the Board that item
one with regard with service connection was an administrative matter. No action was taken at this meet-
ing with regard to item #2.
Report of Committee from this Board regarding Crozet Sanitary District matters as presented
and spread with minutes of September 19, 1956, was again discussed. On motion of Mr. Williams, seconde~
by'M~. Thraves, the committee was instructed to bring back complete report with reference to a~.aommis-
sion to administer and~operate the water system at the next board meeting. Also, on motion of Mr.
Thraves and seconded by~r. Sutherland, rules with regard to s~cond readings were suspended, and the
following resolution uhan'imously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $2,000.00 be and is .hereby transferred from the GeneralFund to
the Crozet Sanitary District Fund as a temporary loan for.the purchase a~doinstal-
lation of four meters for metering water of the system.
With further reference to the Crozet Sanitary District, Mr. Pence ~advised that the water now
~vailab!e would not solve the '~ltim~te problem of water demand and also, that should there be a main
line bre~, we do not have-repairs and equipment for same. Mr. Williams suggested that Norton Packing
Company and Acme Visibte Records be ~epresented on the Crozet Water Commlttee and offered the names of
Mr. Funkhouser and Mr. Pat Jarmsen respectively. NO action was taken on this matter.
Claim against the Dog Tax Fund was received from ~r. Robert Crile for 19 turkeys, weighing a
total of 89 lbs., killed by dogs. On motion of Mr. Garnett, seconded by Mr. Smith, Mr. Crile was
allowed $0~28 per pound for these turkeys.
Claim against the Dog Tax Fund was received from Mr. Anthony Rives for four ewes and one lamb
killed by dogs. On motion of Er. Smith, seconded by ~r. Thraves, Mr. Hives was allowed $15.00 for each
of these sheep.
Claim against the Dog Ta~'Fund w~s received from Col. Clark J. La~rance for six ewew and one
lamb killed'by dogs. On motion of Mr. Thraves, seconded by Mr. Garnett, Col. Lawrance was allowed
$15.00 'for each of the ewes and $12.50 for the lamb.
Claim against th~ Dog Tax Fund was received from Mr. Louis Marts for two pullets killed by
dogs. On motion of Mr. Smith, seconded by Mr. Sutherland, Mr. Marts was allowed $1.25 for each o£
Claim against the Dog Tax Fund was received from Mr. Donald Co Keane for two lambs killed by
dogsi On motion of ~,~. Thraves, seconded by Nr. Sutherland, Mr. Keane was allowed $12.50 for each of
these lambs.
Claim against the Dog Tax Fund was received from Nr. RObert Crile for fifteen turkeys, weigh-
ing a total of 105 lbs., killed by dogs. On motion, made by Nr. Sutherland, seconded by Mr. Smith, Nr.
Crile was allowed $0.28 for these turkeys.
Nr. Williams suggested that the Game Wardens submit to the Board a comprehensive report of
their work each month and suggested that a mimeograph form be prepared for use in this instance. No.
action was taken by the Board in regard to this matter.
Nr. Pence advised that the committee of this Board regarding the employment of Sail labor had
met but that because of certain obstacles wished to defer complete re~ort until a later date.
The Cotmty Executive advised that due to increased tax collections,wthat securities held in
escrow would have to be increased and presented comm~mications from the National Bank and Trust Company
and the Peoples National Bank with regard to this matter. Accordingly, the following resolutions were
offered by~Nr. Williams, seconded by~. Smith, and unanimously adopted:
(1)
WHEREAS, the Peoples National Bamk of Charlottesville, Depository, has~
offered certain securities to be held as collateral by the Treasurer of Virginia,
Escrow Agent, in accordance with EScrow Agreement be and ~etween the Peoples
NationaI Bank, the Treasurer of Virginia, N. N. Pence, Director of Finance of
Albemarle Couuty, and the Board of Supervisors of Albemarle County.
NOW, T~REFORE, BE tTRESOLVED by the Board of County Supervisor s of
Albemarle County, Virginia, that the Peoples National Bank be and is hereby
~uthorized to~.~pledge the following:
$200,000.00 U.S. Treasury Notes, due 2/16/59, 1-7/8%.
A~, that these securities be held in accordance with terms of the above
mentioned Em~crow Agreement.
(2)
BE IT FURTHER RESOLVED that ~opies of this Resolution be forwarded to
the Peoples National Bank and to the Treasurer of Virginia.
WHEREAS, the National Bank a~d Trust Company of Oharlottesville, Deposi-
tory, has offered certain securities to be held'as collateral by the state Planters
Bank of Commerce & Trust, Richmond, Escrow Bank, in accordance with Escrow Agree-
ment by and between the National Bank and Trust Company, the State Planters Bamk of
Commerce and Trust, M. M. Pence, Director of Finance of Albemarle County, and the
Board of Supervisors of Albemarle County.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Albemarle County, Virginia, that the National Bank and Trust Company be and is
hereby authorized to pledge the following:
~00,000 U.S. Treasury 2½% Bonds, due August 15, 1963.
AND, that these securities be held in accordance with terms of the above
mentioned Escrow Agreement.
BE IT FURTHER RESOLVED that copies of this Resolution be forwarded to
the National Bank and Trust Company~ the State Planters Bank of Commerce & Trust.
An offer of $50.00 was received from Floyd E. Johnson on behalf of the Tri-County Riding Club
for one acre of land located in Scottsville District and being parcel #~5 in Section 121 of the County
land identification map. On motion of Mr. Sutherland, seconded by N~. V~illiams, this matter was refer-
red to a committee consisting of Nr. Harris and Nr. Pence for investigation and report to thi~ Board.
Application was received from Nr. B. B~ Noon to operate an automobile graveyard on his farm
located fifteen miles north of Charlottesville on Route 6Z2, one quarter mile west of Burnley Station,
Burnley, Virginia. A committee consistin~ of Nessrs. Harris, Smith~ Sutherland, Thraves and Pence was
appointed to view this location and make recommendation to the Boar~ at its next meeting.
On motion of Mr. Garnett, seconded by Nr. ~illiams, rules with regard to second readings were
suspended and the following resolution unanimously adopted:
BE IT RESOLVED By the Board of County Supervisors of Albemarle County,
Virginia, that $75,153.55 be and is hereby appropriated for operation of schools
for the month of December, 1956.
The Board discussed the crowded condition of the office of the Director of Finance and the
volume of work falling on the County Executive. After considerable consideration of this situation,
the offices of M. M. Pence, Virginia H. Cassidy and~June T. Noon be transferred to the rooms in the
basement of the County Office Building vacated by the death of Justice Lemuel F. Smith, and further,.
that Nr. R. C. Sours be p~aced in charge of tax assessments and collections with authority to sign all
correspondence and reports in connection with same.
Claims against the County amounting to $~8,390.78 ware ~resented, examined, and allowed, and
certified to the Director of Finance for payment and charged, against the following funds:
General Fund
School Fund
Dog Tax Fund
Crozet Fire District Fund
Crozet Sanitary District Fund
Joint Health Fund
McIntire Trust F~mdo
Woolen Nills Sanitary District F~uad
Comm. of Virginia C~rent Credit Account
Total
35,007.39
129,253.86
628.60
.A0
1~222.75
4,998.59
'303.00
__276~891.44
$448,390.~78
On motion, the meeting adjuurned.
A regular meeting of the Board of CountySupervisors of Albemarle County, Virginia, was held
at the Office Building of said County on the 19th day of December, 1956.
Present: Messrs. H. Ashby Harris, Edgar N. Garnett, Edward L. Smith, ~. Y. Sutherland, Jr.,
Robert Thraves and John W. Williams.
Absent: None.
Officers present: County Executive and Commonwealth's Attorney.
The meeting opened with the L°rd's Prayer led by Mr. M. ~. Pence.
~inutes of the meeting .of November 21, 1956, were read and approved.
Nr. Robert Nusselm~u, CPA, appeared and advised the Board that the audit of the County's
accounts for the year ended June 30, 1956, had been completed but had not yet been cleared by the State
Auditor. He f~ther advised that copies of the audit would be mailed to each member of the Board as
soon as final approval was received by his office from the State Auditor.
Mr. Barry ~rshall, Attorney, appeared on behalf of the Bellmore Realty Corporation with rega~
to Section 3~of the Rutledge Subdivision. Mr. Marshall stated that th~ Planning Commission approved
plat of Section 3 in 1955 and therefore, he felt the Board's policy with regard to subdivision roads
would not apply in this instance since the policy was adopted at a later date. Nr. ~rshall requested
a letter of intent from the Board to the effect that roads in Section 3 of Rutledge Subdivision would
be recommended for acceptance into the Secondary System by the State Highway Department when said roads
have been completed in accordance with standards and specifications of that Department. On motion, mad~
by ~r. Williams, seconded by Mr. Smith, and unanimously carried, it was ~rdered that letter be addressed
to the Bellmore Realty Corporation, stating that upon completion of roads in ~hetie~i~ of Rutledge
Subdivision in accordance with standards and ~pecifications af the State Department of Highways, and
upon ~nspection and approval of that Department, said roads would be recommended for acceptance into
the State Secondary Road System.
Mr. ~arshall~also suggested that the Board clarify it~ policy with regard to roads in sub-
divisions by setting the date on which subdiVision plats are recorded as the time to determine ~nether
or not the Board's policy will apply. Mr. Marshall was advised that this suggestion wou~d be taken
under advisement.
Mr. W. W. Shields, State Resident Highway Engineer, advised the Board that ~onte Vista Exten~
sion had been completed in accordance with standards and specifications of the Department of Highways