Loading...
1956-12-19the offices of M. M. Pence, Virginia H. Cassidy and June T. Moon be transferred to the rooms in the basement of the County Office Building vacated by the death of Justice Lemuel F. Smith, and further, that Mr. R. C. Sours be p~aced in charge of tax assessments and collections with authority, to~signall correspondence and reports in connection with same. Claims against the County amounting to $44 ,390.78 ~ere ~resented, examined and allowed, and certified to the Director of Finance for payment and charged~ against the following funds: General Fund School Fund Dog Tax Fund Crozet Fire District Fund Crozet Sanitary District Fund Joint Health Fund McIntire Trust Fund Woolen Mills Sanitary District Fuud Comm_. of Virginia Current Credit Account Total $ 35,007.39 129,253.86 628.60 .4o 1,222.75 4,998.59 84~75 '303.00 $448,390.78 On motion, the meeting adjo~urned. A regular meeting of the Board of County Supervisors of A!bema~le County, Virginia, was held at the Office Building of said County on the 19th day of December, 1956. Present: Messrs. H. Ashby Harris, Edgar N. Garnett, Edward L. Smith, M. Y. Sutherland, Jr., Robert Thraves and John W. Williams. Absent: None. Officers present: County Executive and Commonwealth's Attorney. The meeting opened with the Lord's Prayer led by~ir. N. ~. Pence. Minutes of the meeting of November 21, 1956, were read and approved. Mr. Robert Nusselman, CPA, appeared and advised the Board that the audit of the County's accounts for the year ended June 30, 1956, had been completed but had not yet been cleared by the State Auditor. He f~ther advised that copies of the audit would be mailed to each member of the Board as soon as final approval was received by his office from the State Auditor. Mr. Barry ~rshall, Attorney, appeared on behalf of the Bellmore Realty Corporation with regar to Section 3 of the Rutledge Subdivision. Er. Marshall stated that the Planning Commission approved plat of Section 3 in 1955 and therefore, he felt the Board's policy with regard to subdivision roads would not apply in this instance since the policy was adopted at a later date. Mr. Marshall requested a letter of intent from the Board to the effect that roads in Section 3 of Rutledge Subdivision would be recommended for acceptance into the Secondary System by the State Highway Department when said roads have been completed in accordance with standards and specifications of that Department. On motion, mad~ by Mr. Williams, seconded by Mr. Smith, and unanimously carried, it ~as zrdered that letter be addressed to the Bellmore Realty Corporation, stating that upon completion of roads in S~ctio~i~ of Rutledge Subdivision in accordance with standards and specifications af the State Department of Highways, and upon inspection and approval of that Department, said roads would be recommended for acceptance into the State Secondary Road System. ~r. ~rshall-also suggested that the Board clarify ire policy with regard to roads in sub- divisions b~ setting the date on which subdiVision plats are recorded as the time to determine whether or not the Board's policy will apply. Mr. ~arshall was advised that this suggestion woo~d be taken under advisement. ~. W. W. Shields, State Resident Highway Engineer, advised the Board that Monte Vista Exten~~ sion had been completed in accordance with standards and specifications of the Department of Highways ~WHEREAS Nonte Vista Street extended has been brought up to standards and specifications of the Virginia Department of Highways, NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways be and is hereby requested to accept into the State Secondary Road System Monte Vista Street extended from the South Corporate Limits of Charlottesville, South to and including Cul de sac, a distance of 820 feet and also, connecting street from Route 826 (Nonroe Park) to Monte Vista Street extended, a distance of 160 feet. BE IT FUK~HER RESOLVED that the Virginia Department of Highways be and is~hereby guaranteed a 50 foot unobstructed right of way in connection with the a~ove mentioned roads. ~. Shields called the Board's attention to the fact that resolution adopted by this Board on October 17, 1956, requesting inclusion in the Secondary System of Plat i and Plat 2, Rutledge Subdivisic failed to include Concord Drive. On motion, made by Mr. Garnett, seconded by Nr. Williams, the follow- ing resolution was unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia,- that resolution of this Board of October 17, 1956, rea~esting inclus- ion in the Secondary System of Yorktown Drive and Kenwood Lane, Plat t and Plat 2 in Rutledge Subdivision, should have included Concord Drive which is also a part of Plat i and Plat 2, and further that s2id resolution is hereby amended to include Concord Drive from S.E. intersection with KenwbOd Lane, thence to the North around loop to dead end, a distance of 1,360 feet. ~r. Shields advised that he had been over roads at Albemarle High School with Mr. Cale and Mr. '~alton and recommended certain roads for inclusion in th~ Secondary System. On motion of Mr. Y~illiams, seconded by Mr. Sutherland, the following resolution was unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways be and is hereby requested to accept into the State Secondary Road System certain roads at Albemarle High School as follows: (1) From Route 7~3 over main entrance to school building, a distance of 322 feet, thence along ~ont (east side) of building, a distance of ~30 feet, thence northwest along loading and unloading platform, a distance of 300 feet, including entrance 'to Route 657 - a total distance of 1,062 feet. (2) From Route 743 over shop entrance to southeast corner of School building to intersection with main entrance in front of school building, a dis- tance of 975 feet - making a grand total of 2,037 feet. BE IT FURT~_~RRESOLYED that the Virginia Department of Highways be and is hereby guaranteed a 50 foot unobstructed right of way in co~_uection with the above mentioned roads. Mr. Shields called the Board's attention to the fact that River Road had not been accepted into the Secondary System since the amount pledged by landowners had not been received by the Highway Department. ~r. N. ~. Pence, County Executive, advised that all money had been received with the ex- ception of $593.?1 which was due by one party to the petition and further advised that numerous calls and communications had gone fo~th requesting this amount. On motion of ~r. Sutherland, seconded by Nr. Garnett, and unanimously carried, it was ordered that this matter be turned over to the Commonwealth's Attorney for whatever action necessary to collect funds for River Road. Nr. Pence advised the Board that owners of a fifteen acre tract of land adjoining the City Dump and being a part of ~Reynovia~, had agreed to sell such tract to the County for a dump site at a price of $5,000.00. Nr. Pence recommended the purchase of this property and appropriation to cover same. Nr. Thraves stated that he intended to go along with the rest of the Board in this matter but wished to be recorded as to his intent that site also be purchased for the Riva~ua District. On motion BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $5,000.00 be and is hereby appropriated for the purchase of a fifteen-acre tract of land adjoining the City D~mmp and being a part of "Reynovia" for use as a County Dump, subject to approval of the Judge of the Circuit Co~t. Nr. M. Ni Pence, Director of Finance, s~omitted Statement of Expenses of the Department of Finance for the month of November, 1956, of which one-half is to be borne by the State. On motion, duly made and seconded, this Statement was examined, verified and approved. Mr. ~. N. Pence, Director of Finance, submitted Statement of Expenses of the Sheriff's Office for the month of November, 1956, of which two-thirds are to be borne by the State. On motion, duly made and seconded, this Statement was ex~mined, verified and approved. Nr. M. N. Pence, Director of Finance, submitted Statement of Expenses of Office of the eom- monwealth's Attorney for the month of November, ~956, of which one-half is to be borne ~ the State. On motion, duly made and seconded, this Statement was examined,~ verified and approved. Statement of Expenses incurred in the maintenance of the County Jail for the month of Novem- ber, 1956, was submitted along with Summary Statement of Prisoner Days. On motion, duly made and seconded, these Statements were examined, verified and approved. Reports of the Department of Public Welfare for the month of November, 1956, were presented in accordance with Sections 63-67.1 and 63-67.2 of the Code of Virginia. Mr. Pence advised that the County had received bill from the University of Virginia Hospital in the amount of $254.50 for hospitalization of a William Preston Harlow who was arrested in the County and placed in the County Jail and later taken to the hospital on recommendation of the Jail Physician. Nr. Pence further advised that the County was liable in this instance and that an appropriation would he necessary. On motion of Mr. Williams, seconded by Mr. Sutherland, rules with regard to second reading were suspended and the following resolution unanimously adopted: BE IT RESOLVED hy the Board of County SuperviSOrs of Albemarle County, Virginia, that ~254.50 be and is hereby appropriated for hospitalization of Jail Prisoner. Report of the County Executive for the month of November, 1956, was presented, approved and ordere~ filed. The County Executive advised that during the peak tax collections, securities held inescrow by the State-Planters Bank of Richmond, Virginia, for the National Bank and Trust Company, depgsitory, had to be increased and that he received approval of the Ohairman which should be confirmed by this Board. On motion of Nr. Williams, seconded by Mr. Smith, the following resolution was unanimously adopted: ~qEREAS, the National Bank and Trust Company of Charlottesville, Deposi- tory, placed certain securities as collateral with the State Planters Bank of Com- merce and Trust, Richmond, Virginia, Escrow Bank, during the peak tax collection period, in accordance with Escrow Agreement by and between the National Bank and Trust Company, the State Planters Bank of Commerce and TruSt, N. ~. Pence, Direc- tor of Finance of Albemarle County, and the Board of Supervisors of Albemarle County. NON, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of Albe- marle County, Virginia, that the following securities pledged by the National Bank and Trust Company be and are hereby approved: $200,000.00 U.S. Treasury $~% Bonds due August 15, 1963, Serial Nos. 18A45 and 18446 @ $100,000.00 each with 2/15/57 and s.c.a. A~, that these securities be held in accordance with terms of the above mentioned Escrow Agreement. BE IT FURTHER RESOLVED that copies of this Resolution be £orwarded to the National Bank and Trust Company and the State Planters Bank of Commerce and Trusts. The County Executive also advised that he had received communication from the National Bank and Trust Company requesting that the State-Planters Bank of Commerce and Trusts be authorized to rele~ $25,000.00 Albemarle County Bonds which would be due January i, 1957. On motion of Mr. Sutherland, ~ao~ded by Mr. Garnett. the following resolution was unanimously adopted: ~e T~TEREAS, the National Bank and Trust Company of ChariottesviI!e,.Depository, has-requested the realease of certain securities held by the State P~anters Bank of Commerce and TrustS, Richmond, Virginia Escrow Bank, in accordance with Escrow Agree- ment b~~ and between the National Bank and'Trust Company~ the State Planters Bank of Commerce and Trusts, N. M. Pence, Director of Finance of Albemarle County, and the Board of Supervisdrs of Albemarle County. NOW, TP~EREFORE, BE IT RESOLVED by the Board of Cowry Supervisors of Albe- marle county, Virginia, that the State Planters~:B~nk~.:of Commerce and T~usts be and is hereby authorized to release to the National Ba~k and Tgust Company~ the following securities: $25,000.00 Albemarle County Bonds, 1½%, due January l, 1957. BE IT FURTHER RESOLVED that ~opies of this Resolution be forwarded to the National Bank and Trust Company and the State Planters Bank of Commerce and Trusts. On motion of Nr. Smith, seconded by Nr. Garnett, ~ules with regard to second readings were suspended and the following resolution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia,tthat $75,153.55 be and is hereby appropriated for operation of schools for the month of January, 1957. Notice was received from the State Corporation Commission advising that the Commonwealth Gas Distribution Corporation had applied for certificate to. extend a natural gas line from its main line in Albemarle County to the proposed plant of the Roanoke-Webster Brick Company near Somerset in OraDge County~ Virginia. Mr. ~. M. Pence, advised that he had contacted ~r. Thraves in regard to hearing on said application which would be held in Richmond on December 21, 1956, since the land owners who would be effected by proposed extension were in ~r. Thraves' district. ~r. Thraves advised that the landowners whom~he ~had contacted in this regard voiced no objection to the line extension. The Board's a~ention was called to the fact that the terms of Dr. Birdsong, ~rs. Liady and Stevens on the Pl~nnin~ Commission would expire on December 31, 1956, and that the Planning Commission at its last regular meeting recommended reappointment of the foregoing members. On motion of Nr. Williams, seconded by ~r. Thraves and unanimously carried, this matterwas carried over until the January meeting. Nr. Pence advised that he had talked with ~r. Ray Warrick regarding a permanent temporary hook- up with his well and that Nr. Warrick had stated that he was willing to meet~with the Board to govover th matter at any time. It was decided that the Board would discuss this matter with Nr. Warrick at the January meeting. With regard to the appointment of ~n authority to administer the affairs of the Crozet Sanitary District, Nr.. Pence reported that the committee felt a meeting should be held with members of the Crozet ~ater Committee prior to a determination in this instance. The County Executive called the Board's attention to the need for the replacement of the line down Virginia Avenue, Crozet, with a ~" line for which funds have been appropriated in previous bud~ gets, s~id funds having been used for other emergencies. He advised that the e~timated cost of such line would be from $150Oo00 to $2000.00 and that approximately ~300.00 would be remaining in the Crozet Sani- tary District Fund as of ~ebruary l, 1957 after paying regular operating and debt costs. The Common- wealth's Attorney advised that the only means available to the Sanitary District for raising funds were ~hrough an increase in the water rate or ~n increase in the Sanitary District tax levy. Er. Williams stated that he felt it would be better to ~'~aise the water rate in that those using the water would be paying for the services. On motion of Nr. Sutherland, secohded by Nr. Thraves, the County Executive was directed to advise the Water Committee of the foregoing and to arrange for a special meeting with said Committee to discuss the matter. The County Exe6utive advised that initial payments had been received from subscribers for light in the Woolen Nills Sanitary District but that payment for the year 1957, due in advance, had not been re ceived for the light located at East ~arket and Franklin Streets, and that payment for 1956 and 1957 had not. been forthcoming for the light located at Chesapeake and 18th Streets. He further advised that letters had gone forth from this office requesting that these funds come forward. Claim against the Dog Tax Fund waz received from ~r. Cammann C. Duke for one lamb killed by ¸6O Claim against the Dog Tax Fund was received from Mr. H. L. Bright for one ewe killed by dogs. On motion of Er. Sutherland, secon6ed by Mr. Smith, Mr. Bright was allowed $20.00 for this ewe. Claim against the Dog Tax Fund was received from Mrs. John Barnes for eight chickens weighing a %oral of 48 lbs. which were killed by dogs. On motion of Mr. Suther!and, seconded by Mr. Smith, Mrs. Barnes wzs allowed 20¢ per pound for these ~hickens, a total of $9.60. Claim against the Dog Tax Fund was received from Mr. H. N. Foster for one ewe killed by dogs. On motion of Mr. Sutherland, seconded by Mr. Garnett, Mr. Foster was allowed $18.00 for this ewe. by dogs. ewe. Glaim against the Dog Tax Fund was received from Mrs. Theresa Michie Garth for one ewe killed On motion of Mr. Sutherland, seconded by Mr. Garnett, Mrs. Garth was allowed $20.00 for this Claim against the Dog Tax Fund was received from Mr. D. L. Forsyth for one ewe killed by dogs. On motion of Mr. SUtherland, seconded by Mr. Thraves, Mr. Forsyth was allowed $20.00 for this ewe. The County Executive advised that with regard to the employment of jail labor, he had contacte~ Mr. Brent od the Division of Corrections who would mSet with him to discuss this matter prior to the January meeting~ The Committee consisting of Mr. Harris and Mr. Pence, appointed to investigate the offer of th Tri-County Riding Club to purchmse co~mty owned property, recommended that the offer be accepted.. On motion of Mr. Thraves, seconded by Mr. Smith and unanimously carried, it was ordered that the offer of $~0.00 of the Tri-county Riding Club for one acre of land located in,he Scottsville District and being Parcel 45, Section 121 of the county land map be acceDted subject to apprSval of the Circuit Court. The application of Mr. Bo Bi Noon, president of the Noon Motor Sales~ Inc. for permit to open and operate an Automobile Reconditioning and Salvage Disposal Depot to be used in connection with his p~esent business in Charlotte~and to be located on Mr. Moon's farm fifteen mi~es north of Charlottes- ville on Route 6Al, one-quarter mile west of Burnley, Virginia, was again brought before the Board. The Committee appointed at the ~ast regular meeting r$commended that Mr. Noon be granted permission to oper- ate an Automobile Reconditioning and Salvage Disposal Depot at the locat~oh above specified. On motion of Mr. Nilliams~ seconded by Mr. Sutherland and unanimously carried, recommendation of the committee was accepted and the County Executive was directed to write Mr. Noon advising that should any other type operation develop along the lines of an autOmobile graveyard, such operation would be subject to the approval of and restrictions of this Board. Mr. ~. M. Pence presented bill of John~Craven & Gibson, Architects, in the amount of $603.76 covering fees in connection With Jail EnSrance and Jail Kitchen. He also advised that bid for alteration and additions to the Jail Kitchen amounted to $9,8~3.00. On motion of Mr. Williams, seconded by Sutherland, rules with regard to second reading w~re suspended~ and the following resulution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $10,750.00 be and is hereby appropriated to covere~lterations and additions to the County Jail. The County Executive presented communications from the Compensation Board regarding salary and expense requests for the Department of Finance,the Sheriff's Office and the Commonwealth's Attorney's Office. He advised that the Compensation Board allowed the full request for the Department of Finance but did not allow a $300.00 increase in the salary nor did it allow all of the increase requested for salary of the Sheriff and deputies, cutting the Sheriff's request in an amount of $7,~50.00. This matter was discussed and on motion of ~r. Williams, seconded by Mr. Sutherland, the Chairman was re- quested to appoint a committee to meet with the Compensation Board regarding this matter. Mr. Harris appointed the following to serve on said committee: ~essr~. ~. ¥. Sutherland, John ~. Williams, Pence and Downing L. Smith. The County~Executive asked approval of the Boar~ for declaring ~onday, December 2~th as a w~ ........ ~ ~ ~_ Smith. and unanimously carried, Mr. Pence's reques~ Mr. Garnett suggested that the Board give thought to the fire protection policy before the budget zo_ 1956-57 is adopted and also suggested that a committee from each Fire Company meet regarding this matter. Nr. Williams called Mr. Garnett's attention to a motion made by him on July 18, 1956, which carried unanimously, ordering that the fire prevention policy in the County be left az it now is~ ie; a $1,200.00 annual appropriation to the Charlottesville, Scottsville, and Crozet Fire Companies. Claims against the County amounting to $441,997.61 were presented, examined, and a!iowed~ and certified to the Director of Finance for payment and charged against the following f~s: General FUnd School Fund Dog Tax Fund Crozet Fire District Fund Crozet Sanitary District Fund Joint Health Fund Central Fire District Fund Woolen Mills Sanitary District Comm. of Virginia Current Credit Account $ 31,138.56 84,770'62 537.32 4,929.01 28.78 3.00 $4A1,997.61 On motion, the meeting adjourned. January 7, 1957 Pursuant to the following waiver, members of the Board of CO~uaty Supervisors of Albemarle Couuty, Virginia, met in special session on this date in the County Office Building, Charlottesville, Virginia, at 7:30 P. ~. with the following members present: Nessrs. H. Ashby Harris, Edgar N. Garnett, Edward L. Smith, N. Y~ Sutherland, Jr., Robert Th~aves and John W. ?~illiams. Absent: None. We, the undersigned, members of the Board of Co~uuty Supervisors of Albemarle County, Virginia, hereby waive notice and special service thereof, of a meeting to be hh~d at $:30 P4M. on the seventh day of January, 1957, in the County Office Building, Charl&ttesville, Virginia, for the purpose of considering matters pertaining to the Crozet Sanitary District and a matter relating to Escrow Agreements, and we do hereby consent to the transaction of any and all business and the taking of such action at said meeting upon the matters hereinab~ve mentioned as may be lawful, incident and necessary thereto. Robert Thraves ~ Officers present: County EXecutive and Comm~onwealth's Attorney.