1957-01-16 A regm~!ar meeting of the Board of County Supervisors of Albemarle Comuty, Virginia, was held
at the Office Building of said County on the 16th day of January, 1959o
Present: Nessrs. H. Ashby Harris, Edgar N. Garnett, Edward L~ Smith, EoY. Sutherland, Jr.,
Robert Thraves ~ud John W. ~¥illiams.
Absent: None.
Officers present: County Executive and Commonwealth's Attorney.
The meeting opened with the Lord's Prayer led by lr. N. N. Pence.
Mr. Thraves suggested that he felt the Board should rotate its chairmanshio and'nominated
John ~1 ~illiams as chairman for 1957. Nr. Williams nominated Mr. H. Ashby Harris. On motion of ~r.
Sutherland, seconded by ~r~ Garnett, nominations were closed. Nr. John W. Williams was elected Chairma~
Mr. Smith nominated Mr. Edgar Garnett as Vice-Chairman. Er. Harris nominated Mr. Edward ~.
Smith. Mr. Edward L. Smith was elected Vice-Chairman.
Mr. Smith nominated Ers. Jun~ T. Moon as Clerk. There being no further nomination, Mrs. Noon
was elected Clerk.
Minutes of the meetings of December 19, 1956, and January 7, 1957, were read and approved.
Nr. W. W. Shields, Resident Highway Engineer, presented to the Board the Final Secondary Bud-
get for the year July l, 1956 - June 30, 1957. On motion of Mr. Harris, seconded by Mr. Thraves, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the final Secondary Budget for the year July l, 1956 - June 30,
1957, as presented by ~r. W. ~. Shields~ Resident Highway Engineer~ be ~nd is
hereby approved as follows:
Ordinary Naintenance ............. ~243,997.53
Naintenance Replacement ........... 20,020.68
Construction ................. ~2_~13.01
Sub-To tal .................. $289,031.22
Federal Natched A~d ............. ~10~_~26.0__0
Total .................... ~39&,257.22
Nr. Haynes L. Settle appeared with regard to certain roads in Green Valleys Subdivision and
requested a letter from this Board of its intent to recommend acceptence into the Secondary System Of
said roads when same are completed in accordance with standards and specifications of the Department of
Highways. On motion of Nr. Smith, seconded by ~r. Thraves, the County Executive was directed to write
a letter to ~!r. Settle stating that upon completion of loseley Drive from ~illard Drive to Harris Road
and Allen Drive from Noseley Drive to Willard Drive, in accordance with standards and specifications of
the Department of Highways, and subject to inspection and approval of that Department, this Board will
recommend accepgance of said roads into the Secondary System.
The County Executive advised that he had been contacted with regard to acceptance into the Secondary
System of roads in Orchard Acres Subdivision. On motion of Nr. Sutherl~nd, seconded by tr. Harris, and
unanimously carried, it was ordered that when acceptable bonds have been posted, this Board will give
letter of intent to recommend acceptance into the Secondary System roads in Orchard Acres Subdivision
when said roads have been completed in accordance with standards and specifications of the Department
of Highways.
Communications were received from the Department of Highways advising that in accordance with
resolutions of this Board of December 19, 1956, the following roads had been accepted into the S~condar~
System, effective January 9, 1957:
(1) Nonte Vista Ave. - From S. C. L. Charlottesville, S. to and including Cul-de-sac,
a distance of 0.16 mile.
(2) Monroe Park - From Rt. 826 to Nonte Vista Ave. Exto - a distance of 0.03 mile.
(3) Roads leading from Routes 743 and 657 into and around the Albemarle High School,
a distance of 0°39 mile.
Petition was received requesting an extension of Route 621 at Eastham for approximately one-
half mile. On motion of ~r. Harris, seconded by Er. Garnett, and unanimously carried, it was ordered
The matter of constructing roads into the proposed County Dump site~ was discussed and Er.
Shist~s was asked if state equipment would be available in this instance. Mr. Shields advised that Stat~
Highway equipment could be used for this purpose only if no local equip~ent is available. On motion,
made by Mr. Sutherland, seconded by Mr. Harris, and unanimously carried, the County Executive was author-
ized to request use of State Highway Department equipment in the construction of roads into d~z~p sites
in the event no local equipment is available at the time such work is begun.
~ith further regard to the proposed County Dumps, Mr. Shields advised that said dumps would be
of benefit to the State Highway Department and that his department would be willing to work out a cooper-
ative agreement with regard to such use. He stated that a separate agreement would have to be requested
for each individual dump site. On motion of Mr. Harris, seconded by Mr. Thraves, and unanimously carried
the County Executive was directed to write the Department of Highways with regard to an agreement on eac~
of the County's dumps.
~r. M. M. Pence introduced to the Board Mr. Frank Dorman who will be the chief appraisor from
the State Department of Taxation in the general reassessment. Mr. Dorman stated to the Board that he
hoped to aquaint the taxpayers with the purpose of the reassessment and wo~ld be willing to speak before
Civic Groups in this regard°
Mr. James H. Michael, Attorney, appeared on behalf of Mr. C. ~. Marshall, Deputy Sheriff, who
lost his hand while on duty for the County some time ago. He stated that due to the fact that the Count
is a self-insurer, Mr. Marshall's hospital bill of $606.30 had been paid by the County and also Mr. Mar-
shall had been ~llowed $27.00 per week until a total of $g,050.00 has been paid as Workmen~s Compensatio~
of which $2,997.00 had been paid through December, 1956. He further advised that in action against the
Alberene Stone Corporation, it had been deemed desirable to reach a settlement and the amount of $10,000
had been ~offer~ d as settlement. He advised that the County is legally entitled to recover the full
amount paid t~r. Marshall but suggested that due to Mr. Marshall's long and. faithful service, that the
Board consider an adjustment in the amount to be repaid from the $10~000,00 recovery. He suggested an
amotuut of $2,000.00 which would mean no further payments on the $1~053.00 unpaid balance and a payment
to t~e County of ~9~7.00. After discussion of this matter, th~.!.£o!~owing~'resdtU~i0n was unanimously
adopted on motion of Mr. Garnett, seconded by ~r. Sutherland:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that this Board agrees to settlement with C. R. Marshall in the amount
of $2,000.00; th~ is, no further weekly payments of $27.00 to Mr. ~arshall under
Workman's Compensation by the County, and payment 2o the County of $997.00.
BE IT FURTHER RESOLVED that the foregoing be and is subject to approval
of the Workmen's Compensation Commission and is conditioned on settlement bF~the
Alberene Stone Corporation with ~ir. C. R. ~arshall.
Mr. M. M. Pence, Director of Finance,submitted Statement of Expenses of the Department of
Finance for the month of December, 1956, of which one-half is to be borne by the State. On motion, duly
made and seconded, this Statement was examined, verified and approved.
Mr. M. ~. Pence, Director of Finance, submitted Statement of Expenses of the Sheriff's Office
for the mo~th of December, 1956, of which two-thirds is to be borne by the State. On motion, duly made
and seconded, this Statement was examined, verified and approved.
Mr. M. N. Pence, Director of Finance, submitted Statement of Expenses of the Office of the
Commonwehith~s Attorney for the month of December, 1956, of which one-half is to be borne by the State.
On motion, d~ly made and seconded, this Statement was examined, verified and approved.
Statement of Expenses incurred in the maintenance of the County Jail for the month of December
1956, was presented along with Summary Statement of Prisoner Days. On motion, duly made and seconded,
these Statements were examined, verified and a~proved.
Reports of the Department of Public Welfare for the month of December, 1956, were presented in
Report of the Couuty Executive for the month of December, !956~ was presented~ approved, and
ordered filed.
The Assessment Policy for 1957 was discussed and on motion of Mr. Barnett, seconded by Nr.
Smith, the following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle Co~_uty,
Virginia, that the following be the policy for the assessment of taxable property
for the year 1957:
1. Public Service Corporations - State Corporation Commission Assessments.
2. ~achinerz and Tools used in a manufacturinE or minin~ business - 25% of fair
market value computed in same manner as that on farm machiner and tools.
3. ~ible Personal Prop~rt~ - including automobiles and household and kitchen
f~niture except for farm machinery and tools and livestock:
(a) Automobiles - Average Loan Value (75% of fair market value) as shovm by
N.A.D.Ao Guide.
(b) Household items as set forth in Section 58-829 (9)(lO)(ll)(12) - 25% of
fair market value.
(c~ All other tangible personal property - 75% of fair market value.
Merchants Cap~a~l - No assessment.
5. Farm Machiner~ and Tools an8. Livestock:
(a) Farm machinery and tools - 25% of fair market value to be computed on
cost less depreciation; depreciation not to exceed 60~ of cost which
will mean assessment values as follows:
(I) New - 25% of Cost.
(2) One year old - 22.5% of Cost.
(3) Two years old - 20% of Cost.
(4) Three years old - 17.5% of Cost.
(5) Four years old - 15% of Cost.
(6) Five years old - 12.5% of Cost.
(7) Six years and older - machinery st±ll maintained and in
usable condition - lO~ of Cost.
(b) Livestock - 25% of fair market value.
(c) Chickens and turkeys - 25% Of fair market value.
BE IT FL~RTHEP~ RESOL~ that the recommendations of the Commonwealth's
Attorney to lay a separate levy on each category of personal property also be
followed.
~r. ~. ~. Pence requested that the sale of 1954 real estate to the Commonwealth be deferred
until April in order tha~ his office may be given more time to p~rsue collections before the sale.
On motion of Mr. Smith, seconded by Mr. Garnett, the following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the sale of 1954 real e~tate to the Commonwealth be and is hereby
deferred until Apri!~ 1957~
The County Executive advised that he had completed negotiations for the po~chase of dmmp
site ih the Scottsvi!le District from ~r. Kelly Graham and site in the Samuel ~iller District from
Haynes Settle at a cost of $200.00 and ~650.00 respectively, and asked for an appropriation to cover
purchase of said property. On motion of ~r. Harris, seconded, by ~r. Thra~es, rules with regard to
second readings were suspended and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $850.00 be and is hereby appropriated from Surplus for the purchase
of dump sites in the Scottsville and Samuel ~iller Districts.
Mr. Williams advised the Board that he had contacted Dr. Birdsong regarding ~ervice on the
Planning Commission and that Dr. Birdsong had agreed to continue to serve. In accordance with recom-
mendation received from the Planning Commission at the last regular meeting, Dr. ~cLemore Birdsong,
~rs. Nancy Liady, and ~r. William Stevens were reappointed to the Planning Commission for a term of
three years expiring December 5l~ ~959, on motion of ~rl Sutherland, seconded by ~r. Thraves and
unanimously carried.
~ith regard to employment~of Jail Labor, ~r. Pence advised that he had met with Mr. W. So
on public works. He stated that those worked would have to be selected trustees and umder guard of a
competent, bonded person. Also, days worked by prisoners would have to be offset in the ~eimbursement
report. On motion of Mr. Harris, seconded by Mr. Sutherland, the foregoing report was .received and
ordered filed.
Notices were received from the State Corporation Commission advising of closing and/or partial
c~osing of the following stations with regard to freight and advising further of public hearing on same
a% i0:00 A.M. on February 4, ~957, in Richmond.
(i) Mechums River (7) Dawson Mill
(2) Jarman Gap (8) Hatton
(3) Oakland (9) Lindsay
(4) Midway (!0) Shadwell
(5) Rugby (i1~ Boiling Springs
(6) Highland (12) Campbell
Claim against the Dog Tax Fund was received from Mr. H. N. Foster for one ewe killed by dogs.
On motion of Mr. Su%herland, seconded by Mr. Harris, Mr. Foster was allowed ~20o00 for this ewe.
Claim against the Dog Tax Fund was received from Mr. H. N. Foster for three ewes killed by
dogs. On motion of Mr. Sutherland~ seconded by Mr. Smith, Mr. Foster was allowed ~i2.50 for each of
these ewes.
Claim against the Dog Tax Fund was received from Mr. H. N. Foster for one buck killed by dogs
On motion of Mr. Garnett, seconded by Mr. ~hraves, Mr. FoSter was allowed ~i5.00 for this buck.
Claim against the Dog Tax Fund was received from Mr. H. N. Foster for 2hmee ewes killed by
dogs. On motion of Mr. Garnett, seconded by Mr. Thraves, Ir. Foster was allowed ~12o50 for each of the;
dogs.
pigs o
Claim against the Dog Tax Fund was received from Mr. Edward Dol!ins for two pigs killed by
On motion of Mr. Thraves, seconded by Mr. Smith~ Mr. Dollins was allowed ~2.00 for each of these
Communication:was received from the Auditor of Pub!lc gccounts advising that audit of the
accounts of the County for the fiscal year ending J-ome 30, 1956, had been reviewed by that office and
accepted. On motion o£ Mr~ Harris, seconded by Mr. Smith,. the foregoing communication was ordered file5
On mo%ion of Mr. Harris, seconded by Mr. Garne%t and carried by the following recorded vote
it was ordered that there be a general reassessment of all real property in Albemarle County during 195%
and Messrs. P. K. lassey, W. H. Snyder and Legh R. V~alker were appointed to .serve on the Board of
assessors for 1957. Ayes; Messrs. Williams, Garnett, Harris, Smith, Sutherland and Thraves. Nays:
~one.
~r. Pence advised that due to the new State ~ncome tax law, it had been necessary that his
office purchase an additional validating machine at a cost of ~891.90 and also a filing cabinet, the
bill for which had not yet been received. On motion of Mr. Smith, seconded by Mr. Garnett, rules with
regard to second reading were suspended, and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of 'Albemarle County,
Virginia, that ~$91.90 be and is hereby appropriated for the purchase of a vali-
dating machine for the Department of Finance, and
BE IT FVRTHER RESOLVED that the State Compensation Board be and is here-
by requested to participate in its proportionate share of the cost of said machine.
The County Executive requested the Board's ratification of the following employees: Mrs.
Doris Pace, clerk in the Department of Finance, $155.00 per month. Mrs. Charlotte Pardue, clerk in
the Department of Finance, $185.00 per month. ~r. Frank Dorman~ real estate appraiser from the State
Department of Taxation, ~75.00 per month plus $70.00 per month travel allowance. On motion of Mr.
Smith, seconded by ~r. Thraves, and unanimously carried, the employment of the foregoing personnel was
approved.
The following were appointed viewers for 1957, ahy three of whom may serve, on motion of
Mr. Harris~ seconded by Mr. Thraves and unanimously carried: Messrs. William EcOlung, J. G. White III]
On motion of Mr. Garnett, seconded by i~ro Harris, rules with regard to second reading were
suspended and the following resolution unanimously adoOted:
BE. IT RESOLVED by the Board of County Supervisors of Albemarle County~
Virginia, that ~75,153.55 be and. is hereby appropriated for operation of schools
for the month of February, 1957.
On motion of ~ ~ ~ ' ~
~r. Harris, seconded by Mr. Sutherl%nd, and ~nanimously ca_rzem, ~. Wiley P~
Beal was appointed to serv~en the Welfare Board ~or a term of three years~e~_pmrmno~ ' ' ~ June 30, 1959.
The following repg~t was received from the Crozet Water Committee:
The Board of Supervisors
County of Albemarle
Charlottesville, Va.
Attention: Mr. M. ~. Pence, County Executive
Gentlemen:
"Jan~e~ry Il, 1957
Acting on a proposition from Nr. R. W. Warrick with regard to stand-by use of well
and facilities outlined (copy attached), we, the Crozet Water Com~ittee~ at a meet-
lng held in the office of Crozet Insurance Agency at 7:30 P.N., January lC, z957,
recommend as fo!low~:
in view of the financial condition of the Crozet Sanitary Dis-
trict F~ud, we ca~mot under any circumstances recommend the
expenditure of any funds for the proposition presented by Mr.
Ray W. Narrick with respect to the stand-by use of his well and
the proposed corn~ection thereto.
~his Committse is of the opinion that some long range plan should
b~ pursue8 so that ample water will be available for domestic and
factory use in the District. It is~ however, the opinion of the
Committee that financing of such a plan will necessarily have to
be done outside the Crozet Sanitary District.
it is suggasted~ that the Board of Supervisors meet with repre-
sentatives of the industries in the District to help work out a
plan for the procurement and future water needs as their operations
will require.
(Signed) A. J. Apperson, Chairman
Norman P. Gil!u~a
Dabney ~. Sandridge
Virgil S. Tomlin
Edward D. Daughtrey~
On motion of Nr. Garnegg, seconded by ~r. Thraves, and unanimously carried, it was ordered
that the above report be received and the recommendation with regard to declining Mr. Warrick's offer
be accepted.
~r. Pence advised the Board that ~r. Warrick had requested that the 3" pipe be removed if'his
offer was not accepted and advised that this pipe could be used on Virginia Avenue He zur~he_ advised
that the estimated cost of the Virginia Avenue line was approximately $850.00, an~expenditure which
would have to be authorized by the Board~ The Commonwealth's Attorney stated that this was a very
necessary operating expense and would approve the expenditure in view of the circ-mmstances~ On motion
of ~r. Garnett, seconded by~r. Smith,srulas~with regard to second reading were suspended and the fol-
lowing resolution unanimously adoptYd:
BE iT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $850.00 be and is hereby appropriated on a loan basis,to be repaid
from anticipated.revenue of the Crozet Sanitary District Fund, for Virginia Avenue
water iine~-and
BE IT FURTHER RESOLVED that the latter parts of 'the foregoing Water
Committee report be referred ba~[ to said Committee for further study.
The County Executive called the Board's attention to the fact that collections from parking
violations at the University had dropped and attributed the dec~ease to the fact that the clerk of the
County Court is not allowed to follow up on fines not paid. He advised that he had conferred with the
Judge and Clerk of the County Co~t, Nr. Houchens of the University Po!ice, and ~ro ~itchel!, State
Auditor, regarding this matter and had been advised that since parking violations at the university are
under County Ordinance~ the Clerk is not allowed to devote time needed in follow ups since his salary
ma%~er: ~!'essrs. Edward L. Smi%n, ~. Y. Su%herland~ Jr. ~ Robert Thraves, M. M. Pence aha Downing L. Smit~.
Claims against the County amounting to $222,9?9.55 were presented, examined, and allowed, and
certified to the Director of Finance for payment and charged against the following funds:
General F~ud
School Fund
Dog Tax Fund
CrozetFire DistriCt Fund
Crozet Sanitary District Fund
Joint Health Fund
Noolen Mills Sanitary District Fund
Commonwealth of Virginia:
Current Credit AccoUnt
1957 State Income Account
Dog Tax Credit Account
$ 36,004.66
129,049.50
415.80
190.33
2,965.27
4,867.51
3.oo
44,780.61
4,699.04
On motion, the meeting adjourned.
Chairman
February 1, 1957
Pursuant to the following waiver, members of the Board of County Supervisors of Albemarle
County, Virginia, met in special session on this date, jointly with members of the City Council, in the
City Hall, Charlottesville, Virginia, at 10:30 A.M. with the following members present: Messrs. John
W. Williams, Edgar N. Garnett, H. Ashby Harris, Edward L. Smith, M. Y. ~utherland, Jr., and Robert
Thraves. 'Absent: None.
We, the undersigned, members of the Board of County SuperVisors of Albemarle County,
Virginia, hereby waive notice and special servic~ thereof, of a meeting to be held
at 10:30 A.M. on the first day of February, 1957, in the City Hall, Charlottesville,
Virginia, for the purpose of considering the Route 250 By-Pass, and we do hereby
consent to the transaction of any and all business and the taking of such action at
said meeting upon the matter hereinabove mentioned as may be lawful, incident and
necessary thereto.
.. _
- ~'/- -Edga~ N.'Garnett
"~-3 ...... H. Ashby Harris .....
~ ~.- Y.' S-~he~la~, Jr.
' Robgrt Thraves
Officers present: County E~ecutive,
Mr. Randolph Perry presented copy of statement to the State Highway Commission from the High-
way Committee of the Charlottesville and,Albemarle Chamber of Commerce, which statement was read and
ordered filed. Mr. Perry also commented on the statement and advised tha% this meeting was called at
the request of the Highway Committee for the purpose of receiving support of the two governing bodies
with regard to continuation of the Route 250 By-Pass.
After some discussion, the following resolution was unanimously adopted by this Board and
by the City Council: