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1957-02-20 A regular' meeting of the Board of County Supervisors of Albemarle County, Virginia, was held at the Office Building e~ said County en the 20%h day of February~~ 1957. Present: Messrs. H. Ashby Harris, Edgar N. Garnett, Edward L.~'Smith, M. ~. Sut4erland, Jr. Robert Thraves and John W. Williams. Absent: None. Officers present.' County Executive. and Commonwealth's~ Attorney. The meeting opened with the Eo~d's Prayer led by Mr, M. M. pence. Minutes of' the meetings ef January 16 and February ! ~ 1957', were read and~ approved. 'Mr. E.'H. C~penhaver, Attorney, appeared and presente~ petition requesting that~ the section cf St. Clair~S%reet which extend~ from the Charlottesville corporate limits approximately' 600 feet te Smith Street be included in the Secondary System of reads. Mr. W. W. ~hields~, Resident~ Highway Engi- neer, reported that some work was necessary on this section of St.' Clai~ street te b~ing it up to State standards. On motion of Mr. Harris, ~ecCnded by Mr. Garmett~ and unanimously carried, it was ordered that when this section of St. Clair Street is brought up te State standards, this Board will recommend its acceptance imte the Secondary System. PetitiSn was received requesting inclusion in the Secondary System that section~of Route 743 between the properties ~of T. D. Grinnell and Dr. P, B. Lowrance. On motion of Mr~ Smith, seconded by Mr. Garnett, it was ordered that this petition be ~eferred to viewers. Petition was received requemti~g hard surface on Route 684 from its intersection at Yancey Mill with Route 250 in a southerly direction about ~1~ miles to the intersection of Routes 684 and 688, and thence along Route 688 for about ~ mile te intersection with Miller School Road. On motion of Mr. Harris, seconded by Mr. Thraves, and unanimously carried, it was ordered that this petition be studied by Mr. ~hields, Resident Highway Engineer. Dr. Ruday appeared ~ith regard to Holly Field Subdivision explaining that in order to obtain loans in his subdivision it was necessary that performance bonds be placed with this body by himself and Mrs. Carter, owner of Carterton Subdivision since Galloway Drive would serve both subdivisions. MrS. Carter and her attorney, B. B. Woodson, appeared and expressed the feeling that Mrs. Carter should ~ot be required to post bond. It was the expressed feeling of this Board that this was a matter be- tween Dr. Ruday and Mrs. Oarter. Petition was received requesting inclusion in the Secondary System of road by Mayo Chapel, connecting the Old Lynchburg and Scottsville Roads, a distance of approximately t~ miles. On motion of Mr. Garnett, seconded by Mr. Harris, and unanimously carried, it was ordered that this petition be referred to viewers. ~ommunicatien was received from the State Department of Highways advising that the following additions te the Secondary System had been approved, effective January 16, 1957.' (1) Ru~ledge Subdivision.- Yorktown Drive - Beginning at Rt. 811 and con- tinuing im a northeast direction a distance of 1863' to a dead end. Distance - 0.35 mile. (2) Rutledge Subdivision - Kenwood Lane - Beginning at Rt. 825 and con- tinuing in a southeast direction a distance ef 1695' to Rt. 653. Distance - 0.32 mile. (3) Rutledge Subdivision - Concord .Drive - Beginning at Kenwood Lane, Rutledge Subdivision and continuing in a northerly direction around a loop for a distance of 1360' to a dead end. Distance - 0.26 mils. Communication was received from the Civil Aeronautics Administration advising that the CAA is preparing to establi-sh an Air to Ground Communications Facility on Bucks Elbow Mountain and that access to this site is proposed Via the Skyline Drive, thence east en Jarm~n's Gap Road approximately 0.5 mile to the private right-of-way on property owned by Mr. Earl Browner. The communication requeste that CAA be permitted to make such repairs as may be reasonably necessary for ingress and egress for the construction, maintenance and operation of the CAA facility since Jarman's Gap Road was formerly a county read. On motion of Mr. Garnett, seconded by Mr. Smith, it was ordered that the commonwealth's Communication was received from the State Department of Highways acknowledging receipt of resolution of this Board with regard to continuation of the Route 250 B~Pass. Mr. M. M. Pence advised that the Chairman of the Planning Commission had requested that he bring before the Board the matter of a proposed Master Plan with regard to overall subdivision develop- merit stating that it seemed feasable that this Board should request the City of Charlottesville to join in the preparation of such a Master Plan. This matter was discussed~ and on motion of Mr. Harris, secon- ded by Mr. Thraves, and unanimously carried, was carried over. Mr. M. M. Pence, Director of Finance, submitted Statement of Expenses of the Department of Fimance for the month of January, 1957, of which one-half is to be borne by the State. On motion, duly made and seconded, this Statement was examined, verified and approved. M~.M.M. Pence, Director of Finance, submitted Statement of Expenses of the Sheriff's Office for the month of January, 1957, of which two-thirds is to be borne by the State. On motion, duly made and seconded, this Statement was examined, verified and approved. Mr. M. M. Pence, Director of Finance, mubmitted Statement of Expenses of the office of the Commonwealth's Attorney, for the month of January, 19575 of which one-half is to be borne by the State. On motion, duly made and seconded, this Statement was examined, verified and approved. Statement of Expenses incurred in the maintenance of the County Jail for the month of January, 19~57, was presented along with Summary Statemen~ of Prisoner Days. On motion, duly made ~nd seconded, these Statements were examined, verified and approved. Reports of the Department of Public Welfare for the month of January, 1957, were presented im accordance with Sections 63-67.1 and 63-67.2 of the Code of Virginia. - Claim of the University of Virginia Hospital in the amount of $2,348.00 was presented and on motion of Mr. Garnett, seconded by Mr. Smith,and unanimously carried, was approved for payment. Report of the County Executive for the month of January, 1957, was presented, approved and ordered filed. Jail inspection report was received ~zom the Division of Corrections and on motion of Mr. Garne%t, seconded by Mr. Smith, and ~manimously carried, was ordered filed. In accordance with audit report, the following resolution was offered by Mr. Sutherlamd, seconded by Mr. Harris, and unanimously carried: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the following checks be cancelled, the respective banks so notified, and the amounts be returned to fuud surplus as indicated. Q!~izens Bank and Trust_Company ~- Re~olving Fund: Date of Check Return to Check ~No. .~. pAYEE Fd. Surplus Amount 7-1-$3 13440 Valdosia Barrett General Fd. $ .39 ~-30'53 134~ Philip Frazier General Fd. .50 10-28-53 13533 Geldie Wilson Tom,in General Fd. .51 10-28-53 13536 Horace Garth General Fd. 2.87 10-28-53 13543 Richard & Helen DiGregaria General Fd. .18 10-29-53 13546 Cordelia Miller General Fd. .24 1-21-54 13683 Frances E. Jordan General Fd. .18 1-26-54 13686 Ro~ert & Lucile Bell General Fd. .25 1-28-54 13703 J. Grayson Johnson General Fd. 14.40 5-12-54 13822 Henry D. Smith' General Fd. .32 $ 19.84 Peoples National Bank - Re~ala~ Account: 8-17-53 5715 Henry C. Page Dog Tax Fd. $132.50 12-16-53 6787 Smith's Transfer Corp. School Fd. 3.14 1-20-54 6882 Martha J. Terrill General Fdo 50.00 2-17-54 7084 American Book Company School Fd. 6,81 6-30-54 7954 Standard Science Supply Co. School Fd. 2~6~ $1 .09 Mr. Pence presented check drawn to the Order of Mrs. Eelia Bourne, said check having been re- turned marked deceased . On motion of Mr. Sutherland, seconded by Mr. Harris and unanimoulsy carried, the following resolution was also unanimously adopted: and the. amount returned to General Fund Surplus.: Check Ne. 4665 - Dated 1/16/57 - To Mrs. Lelia Bourne - Amount, $50.00. On motion of Mr. Harris, seconded by Mr. Thraves, and unanimous~ly carried, rules with regar~ to second readings were suspended and the following resolution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $75,153.55 be and is hereby appropriated for operation of schools for the month of March, 1957. The Coumty Executive advised that he had received invoice covering Shaw-Walker Vertical F~es for income tax records in the Department of Finance about which he had advised the Beard at its last regular meeting. On motion of Mr. Harris, seconded by Mr. Garnett, rules with regard to were suspended and the following resolution unanimously adopted: second readinl BE IT RESOEVED by the Board of County Supervisors of Albemarle County, Virginia, that'S233.76 be and is hereby appropriated for the p~¢hase of Shaw- Walker Vertical Files for income tax-records in the Department of Finance, and BE IT FURTHER RESOLVED that the State Compensation Board be and is here- by requested to participate in its Proportionate share of the cost of said Claim of O. R. Randolph in the amount of $243.70 was received covering survey and plat of fifteen acre dump site on State Route 742 in the Charlottesville, District. On motion of Mr. Harris, seconded by Nr. Sutherland, rules with regard to second reading were suspended and the following reso- !utionnnanimons!y adopted: BE IT RESOLVED by the Board of Coumty Supervisors of Albemarle County, Virginia, that $243.70 be and is hereby appropriated for cost of survey and plat ia connection with purchase ~of dump site for the Charlottesville District. Communication was received from Mr. William R. Napier, former Gane Warden, requesting tAat the County pay him for twenty-one and three-quarters dayN of annual leave which he had not taken at the time ef his resignation. Copy of communication to Mr. Napier from the Game of Inland Fisheries regard- ing this matter was also received'. This matter was discussed' at length and on motion of Mr. Garnett, seconded, by Mr. Sutherland, and unanimomsly carried, this matter ~as carried over and the County Executive was instructed to obtain clarification of the letter from the Department of Game and Inland Fisheries. The County Executive requested ratification of the employment of Mr. Herbert Stokes as assist- ant appraisor in the General Reassessment at a salary of $450.00 with car allowance of $70.00 per month On motion of Mr. Garnett, seconded by Mr. Smith, and unanimously carried, empAoyment of Mr. Stokes was approved. Audit report on records and accounts of the Trial Justice Office for ~he fiscal year ended Jnne 30, 1956, was received from the Auditor of Public Accounts and on motion of Mr. Harris, secen6ed by Mr. Th~aves, was ordered filed. Proposed School Budget for the year ending June 30, 1958, was received and copies distributed te each member of the Board. The Budget of the Welfare Department in the total amount of $198,925.00 of which $46,242.00 is from local funds for the fiscal year ending June 30, 1958, as approved by the Welfare Board was pre- sented. On motion of Mr. Thraves, seconded by Mr. Sutherland, and unanimously carried, the Welfare Budget was approved and the Chairman was authorized to execute same on behalf of the Board. Mr. M. M. Pence advised that due to advance income payments this year, it would be necessa~¢ to increase collateral to secure the County's deposits. On motion of Mr. Sutherland, seconded by Mr. Harris, the following ~eso!ution was ~nanimous!y adopted: WHE~, it is necessary that the Peoples National Bank of Charlottes- ville, Virginia-, Depository, increase securities held in collateral by the. Treasurer of Virginia, Escrow Agent, in accordance with Escrow Agreement b~ and between the Peoples National Bank, the Treasurer of Virginia, M. M. Pence, Direc- tor of Finance of Albemarle County, and the Board of Supervisors of Albemarle NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the following securities be pledged by the Peoples National Ba~k with the Treasurer of Virginia: $200,000.00 U.S. Treasury Notes 1-~/8% due 2/15/59 #23567/68 @ $100,000.00 each° A~D, that' these securities be held in accordance with terms ef the above men- tioned Escrow Agreement. BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the Peoples National Bank and to the Treazurer of Virginia. Report on test of weighing and measuring devices in Albemarle County was received from the Division of Markets of the Department of Agriculture and was ordered filed. Mrs. Aubrey Huffman appeared and presented final plat of Azalia~rdezsSubdivision asapproved by the County and City Planning Commissions and requested approval of this Board. On motion of Mr. Smith, seconded by Mr. Garnett, and ~manimously approved, final plat of Azalia Gardens Subdivision was approved and the Chairman was authorized to sign same on behalf of this Board. The County Executive advised that as a result of notices received from the State Corporation Commission at the last regular meeting, he had been requested to appear at the Commission's hearing te protest the closing of freight station at Hatt~n~and requested the Board to ratify~ his appearance at said hearing. On motion of Mr. Harris, seconded by Mr. Sutherland, and unanimously carried, Mr. Pence' s action in this matter was approved. Mr. Pence advised the Board that it was necessary to replace the slate on the Jail roof and requested an appropriation of $100.00. On motion of Mr. Harris, seconded by Mr. Sutherland, rules with regard to second reading were suspended and the following resolution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $100.00 be and is hereby appropriated for slate on the Jail roof. A committee consisting of Messrs. John W. Williams, M. Y. Sutherlaud, M. M. Pence, and Down- ing D. Smith, submitted report with regard to means of controlling the design and construction of roads in subdivisions .throughout the county. The committee presented and read to the meeting proposed sub- division regulations and concluded its report With the following recommendations: (1) That immediate steps be taken to adopt the subdivision regulations submitted. (2) That immediate consideration be given to establish a Public Service Department. (3) In accordance with the State Code, a copy of the subdivision regulations be forwarded the City of Charlottesville with a resolution urging favorable action by that municipality as soon as possible. On motion of Mr. Sutherland, seconded by Mr. Thraves, and unanimously carried, it was ordered that a public hearing be held on March 20, 1957, at 10:O0 A.M. on the proposed subdivision regulations notice of and that/such hearing be published in the Daily Progress .on March ! and March ~, 1957, the foregoing action being pursuant to Section 15-782 of the Code of Virginia. On motion of Mr. Harris, seconded by Mr. Smith, and unanimously carried, i% was ordered that copies of the proposed subdivision regulations be forwarded each member of the Planning Commission. On motion of Mr. Smith, seconded by Mr. Sutherland, the following resolution was also unani- mously adopted in connection with the foregoing: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that a copy of proposed subdivision regulations be forwarded to the City of Charlottesville pursuant to Section 15-787 of the Virginia Code; and BE IT FURTHER RESOLVED that the City Council of the City of Charlottes- ville be and is hereby Urged to take favorable action on the above mentioned subdivision regulations as soon as possible. Claim against the Dog Tax Fund was received from Mr. Joe Lawson for one pig killed by dogs. On motion of Mr. Harris, seconded by Mr. Sutherland, Mr. Lawson was allowed $8.00 for this pig. Claim against the Dog Tax Fund was received from Mr. H. N. Foster for three lambs killed by dogs. On motion of Mr. Sutherland, seconded by Mr. Harris, Mr. Foster was allowed $5.00 for each of these lambs. Claim against the Dog Tax Fund was received from Mr. D. L. Forsyth for. one ram and one ewe killed by dogs. On motion of Mr. Sutherland, seconded by Mr. Harris, Mr. Forsyth was allowed $12.00 for the ram and $25.00 for the ewe. Claim against the Dog Tax Fmnd was received from Mr. Mason Below for ten hens killed by dogs. On motion of Mr. Garnett, seconded by Mr. Harris, Mr. Belew was allowed $12.50 for these hens. Claim against the Dog Tax Fund was received from Mr. Roy Clark for one pig killed by dogs. On motion of Mr. Harris, seconded by Mr. Thraves, Mr. Clark was allowed $10.~0 for this pig. Claim against the Dog Tax Fund was received from Mr. A. T. Waddell for five chickens killed b dogs. On motion of ~ir. Harris, seconded by Mr. Sutherland, Mr. Waddell was allowed $1.00 for each of these chi ckens. Claim against the Dog Tax Fund was received from Mr. G. R. Paschal for one duce claimed to ha? been killed by dogs. On motion of Mr. Sutherland, seconded by Mr. Harris, Mr. Paschal's claim was denis due to the fact that the Game Warden did not view the carcass of the duck in accordance with this Board' s Policy. Communication was received from Mr. Robert Taylor, Attorney, advising that on February 28, 1957, he would .terminate his lease for three offic~ in the Court House Building, and also offered for sale a G. E. air co~ling ~t for.. $225,00 and four flourescent lights for $!00.00. Mr. M. M. Pence ad- vised the Board that Judges Waddell and Sadler had requested the office space occupied by Mr. Taylor and further stated that it had been suggested that should ~h~udges' request be approved, that the Soil Conservation Service be contacted with regard te moving its two offices on the gro~u~d floor of the County Office Building to the room vacated by Judge Sadler and the room now occupied by the real estate office, in which instance the Soil~C6nservation Service would have all three of its offices on one fi~or and also help to centralize the county offices by moving the real estate office into offices now used by the Soil Conservation Service on the ground floor. With regard to the foregoing, Mr. Pence was authorized to purchase the flourescent lights for the sum of $100.00 if said lights met with the approval of the judges who would be using the offices. Fmrther, it was ordered tha$ Mr. Taylor be advised that the County 'did not wish to purchase the air conditioning unit. It was also the sense of the Board that the City of Charlottesville be requested to pay $45.00 toward the rent for Judge Sadler and to participate i~n one-half of the cost of a telephone for the Judges. The Commonwealth's Attorney suggested that the room to be vacated by Judge Waddell be ~sed ~y the Court in separating witnesses and that when not in use by the Court, to be used by the Sheriff as an interrogation room. On motion d~y~made and seconded, the County Executive was authorized to renovate the offices being vacated by Mr. Taylor to meet the judges' requirements and to obtain figures on cost of repairing the jury room, and action on the other suggestions regarding this matter was deferred until a later date Claims against t~h~e_~C~uty amounting to $197,268.53 were presented, examined, and allowed, and certified to the Director of Finance for payment and charged against the following funds: General Fund School Fund Dog Tax Fund Crozet Fire District Fund Crozet Sanitary District Fund Joint Health Department Fund Central Fire District FUnd Woolen Mills Sanitary District Fund Commonwealth of Virginia: Current Credit Account General a/c Demand Deposit Total On motion, the meeting adjourned. $ 37,854.84 87,238.48 302.10 250.05 1,561.08 4,966.28 4,765.24 3.OO 5,029.53 ?