1957-08-21 A r~gular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held
at the Office Building of said County on the 21st day August, 1957.
Present:Nessrs. John W. Williams, Edgar N. Garnett, H. Ashby Harriz, Edward L, Smith, M. Y.
Sutherland, Jr. and Robert Thraves.
Absent: None.
Officers present: County Executive and Commonwealth's Attorney.
Ehe meeting opened with the Lord's Prayer led by Mr. M. M. Pence.
Minutes of the meetings of July 17, July 23 and August 8, 1957 were read and approved.
Mr. J. Hubert Carver appeared and requested acceptance into the Secondary System Forest Ridge
Road and Briar Cliff Avenue in Forest Hills Subdivision. He advised that said streets had been com-
pleted in accordance with State specifications, this fact being confirmed by Mr. Runkle, Resident High-
On motion of Mr. Harris, seconded by Er. Smith, the following resolution was unanimously
WHEREAS, Forest Ridge Road and Briar Cliff Avenue in Forest Hill Sub-
division have been completed in accordance with specifications of the Virginia
Department of Highways,
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Albemarle County, Virginia, that the Virginia Department of Highways be and is
hereby requested to take into the Secondary System Forest Ridge Road and Briar
Cliff Avenme~ begi~uing at Forest Hills Avenue and ending at Rock Creek Road,
a total distance of 1,400 feet.
BE IT FURTHE~ RESOLVED that the Virginia Department of Highways be and
is hereby guarenteed a 50 ft-. right of way along the above mentioned streets.
Request was r&ceived from the Right of Way Division of the Virginia Dep~rtment of Highways
for resolution approving acquisition of rights of way on Route 60~ which has been scheduled for Federal
Aid. On motion of Mr. Smith, seconded by ~r. Thraves, the following resolution was unanimously adopted:
~HEREAS, the Commonwealth of Virginia, through the Department of aighways,
has prepared and submitted plans to the Board for the construction or improvement of
a section of Route 60& of the State Secondary System, Project 1302-18-22, in Albe-
marle County, from Int. Rt. 664 to Green County Line, approved July 31, 1957; and
~EREAS~ IT IS THE DESIRE OF THIS Board that said road be improved in ac-
cordance with said plans~
NON,- THerEFORE, BE IT RESOLVED: That this Board hereby approves the plans
and requests the Department of Highways to proceed with construction in accordance
therewith, and this Board hereby agrees to assist and cooperate in the acquisition
of the right of way shown on plans as being required, it being understood that
costs for such right of way are to be paid from Secondary funds allocated or to be
allocated $o Albemarle County.
It is further understood and agreed that in the event one or more property
owners refuse to execute a deed covering land required from their properties for
right of way purposes that the Commonwealth of Virgir~a, Department of Highways, will
institute and conclude condemnation proceedings and that all costs are to be paid from
Secondary funds allocated or to be allocated to Albemarle Couuty.
Petition was received from certain residents requesting hard surface of that section of Route
615 located within Albemarle County. Mr. H. W. R~mkle, Resident Highway Engineer, advised that there
are no funds for this route in the current budget'. After due discussion, it was ordered that the
petition be referred to the local Highway Department for consideration and scheduling.
Mrs. Eartin again appeared before the Board with regard to the salt experiement on Route 731,
advising that the sal~ was doing considerable damage to the cars traveling this road. ~. RunEle advise~
that he had received correspondence from Er. Blunden of the State Highway Department advising that he
had contacted the ~orton Salt Company requesting that they contact the residents on Route 731 reEarding
this matter. The County Executive was requested to write ~r. Blunden to follow up on the matter.
The County Executive advised that Mr. W. R. Duke had requested renovations in the Probation an~
Parole Office in the County Office Building due to the fact that he needed additional private space.
He further advised that the State could not invest ~apital in the needed partition but that the State
way Engineer.
adopted:
for the work required in the amounts of ~2~5.00, 4385.00 and $509.00 from.H.L. Settle, Wo E. and J. F.
~ishop, and Edward van Laer, respectively, said bids not including ~l~ctrica! work. Mr. Pence further
recommended that ~5.00 additional rent per month be charged for said office after alterations are made.
On motion of Mr. Smith, seconded by ~r. Garnett, the bid of Mr. H.~L. Settle in the sum of ~2~5.00 was
accepted and rules with regard'fro second readings were suspended and the following resolution unanimously
adopted:
BE IT RESOLVED by the Board of Co'muty Supervisors of Albemarle County,
Virginia, that ~300.00 be and is hereby appropriated for ~enovation of the Pro-
bation and Parole Office in the County Office Building in order to provide for
additional private space necessary in said office.
The County Executive advised that at the last regular meeting he was authorized to advertise fo
bids on the Mechums River Dump. He stated that he had so advertised and received one bid, that being
Mahanes Bros. and in the amount of ~$,028.75, and recommended acceptance of the Mahanes Bid. Mr. Thraves
stated that he felt the bid was void due to the fact that the service to be rendered and the time limit
were not definitely outlined in 'the specifications. He fnrther stated that he felt the amount of the bid
received was far in excess of the amount required for this project. After considerable discussion,
motion was offered by Mr. Thraves, seconded by Mr. Harris, and unanimously carried, ref~simg-f the bid
of Mahanes and instructing the Co~muty Executive to obtain new bids. After adoption of the above motion,
the County Executive stated that since there appeared to be a difference of opinion as tothe contract as
advertised, he requested instructions as to the wishes of the Board in the re-advertising of this pro-
ject. He was advised that this matter would be taken up later in the meeting.
The County Executive advised that he had been requested to install a drinking fountain on the
third floor of the County Office building to serve occupants of the third and fourth floors and also be-
cause of the fact that the only other drinking fountain in the building is located in the Department of
Finance which 2s ordinarily closed on Saturdays when a-number of persons are working in the building.
He presented bids from Omohuudro Electric Company, Ray Fisher's Inc. and Midway Electric Company in the
amounts of ~228.00, $250.00 and ~349.95, respectively. On motion of Mr. Sutherland, seconded by~lr.
Thraves, the bid of the Omohundro Electric Company in the amount of ~225.00 was accepted, rules with re-
gard to second readings were suspended, and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisor~ of Albemarle County,
Virginia, that $228.00 be and is hereby appropriated to cover cost of installation
of a water fountain on the third floor of the Cou~ty Office Building.
A revised plat of Section 5 of the Rutledge Subdivision was received, said plat having been ap-
proved by the City and County Planning Commission~. On motion of Mr. Thraves, seconded by Mr. Harris,
and unanimously carried, the revised plat of Section 5, Rutledge Subdivision, v~s approved and the Chair-
mand and Clerk were authorized to sign same on behalf of the Board.
Mrs. Carter, owner of Carterton Subdivision appeared and requested the Board to recommend for
hard surface, Route 653 from Park Street to Carterton Subdivision, a distance of approximately .7 of a
mile. Mr. ~lliams advised Mrs. Carter that he would contact Mr. Runkle regarding this matter.
The following rep~t, addressed to the Board of Supervisors, was received from the Crozet Water
Committee:
"Gentlemen:
The Crozet Water Committee has held three meetings recently and respectfully
submit the following recommendations:
(1) A six (6) inch meter be installed in place of the recently
installed four inch meter in the main line serving the dis-
trict. This is in view of the fact that serious volume and
pressure deficiencies have been noted since the installation
of the fotu~ inch meter.
(2) That monies due Blue Ridge Motor Company on installation of
water lines to their development be paid. This approximates
~2~000.00, and it is hoped that it can be paid promptly if at
all possible.
(3)
Considerable discussion and consideration has been done relative to eXisting
fees for commercial users and prepayment of charges for domestic customer
connections. It is recommended that with any new service on existing con-
nections, a deposit of ~7.00 be required before connection is made. This
amount is refundable after all charges are paid and service is no longer
required.
in view of the increasing costs of operation, it is believed that a monthly
service charge should be made on meters and connections existing and on
future connections as follows:
Connections ! inch $ 3.00
" l~ inches 4.00
" 1½ " 5.00
~ 2 " 10.00
" 3 " 20.00
Also, all meters above 5/8 inch size, (domestic service) are to be pur-
chased by the water customer. Meters so purchased to be the property of
the Sanitary District upon installation.
That the minimum rate for all domestic users be $3.50 per month regardless
of facilities on the premises served. This, of course, would allow the use
of 4~500 gallons of water without additional charge.
In view of all the factors in the operation of the water system, we recom-
mend the Board employ amah to relieve Mr. Everett Belew at least one day
per week. This new employee to read meters and learn the whole operation.
Such a man, who we believe is capable has been contacted and i~ is believed
can be had provided that some definite plan be considered for the future as
a full time employee. This Committee reccgnizes the limitations of Mr. Belew
as to age and education, however~ we believe he is doing an honest job as
far as he is capable°
(5) We recommend that Mr. Everett Be!ew be paid at least one week additional
salary in lieu of a vac ~ion this year.
This conunittee is very grateful for the time and consideration given by Ir. O. R.
Randolph at our last meeting. It is the thought of the Committee that we should
.pursue the idea of increasing the present dam in height so as to ~po. und additional
water. It seems the'i~most practical measure to increase the supply of water. Mr.
Randolph will furnish an estimate of the necessary engineering service at no
charge. We ~elieve that this should be given consideration.
Respectfully submitted:
CROZET WATE~ CO~tTTEE
~Signed)
A. J. Apperson, Chairman
D. N. Bandridge
Norman P. Gii!um
Edward D. Daughtrey
With regard to the purchase of the line installed by the Blue Ridge Motor Company, the
Co~nonwea!th's Attorney advised that the temporary loan from the General F~ud should be repaid before
any futher obligations or fund expenditures are made. After considerable discussion of the matter, the
following resolution was offered by Mr. Garnett, seconded by Mr. Harris~ and unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the temporally loan from the General Fund to the Crozet Sanitary
District Fund in the amount of $10,350o00 be repaid as soon as revenues in the
Crozet Sanitary District F~nd are~t~fficient to do so.
The matter of installing a six inch meter to replace the four inch meter was discussed and
action thereon was carried over for report from Mr. O. R. Randolph.
On motion of Mr. Garnett, seconded by Mr. Thraves, and unanimously, carried, it was ordered
that the County Executive follow the recommendations of the ¥~ater Committee with regard to the employ-
ment of an additional man t& relieve ~r. Belew at least one day a week and also to pay Mr. Belew for one
week's vacation.
On motion of Mr. Garnett, seconded by Mr. Thraves, and unanimously carried, it was ordered
that notice be published in the Daily Progress once. a week for two successive weeks of the inten~ of
this Board to amend its Ordinance with regard to water rates as outlined in Item #3 above.
Communication was received from the Chamber of Commerce advising of. increase in membership
dues from ~25.00 to $35.00 per year for each member. The County Executive advised that this would mean
an increase £~om $200.00 to $280.00 in the County's annual dues for eight members. On motion of Mr.
Suther!and~ seconded by ~r. Harris~ and unanimously carried, the increase as mentioned above was
approved,
The Director of Finance submitted statement of expenses of the Department of Finance for the
month of July, 1957, of which one-half is to be borne by the State. On motion, duly made and seconded,
this Statement was examined, verified and approved.
The Director of Finance submitted Statement of Expenses of the Sheriff's Office for the month
of Jvd.y, 1957, of which two-thirds is to be borne by the State. On motion, duly made and seconded, this
Statement was examined, verified and approved.
The Director of Finance submitted Statement of Expenses of the Office of Commonwealth's
Attorney for the month of July, 1957,.of which one-half is to be borne by the State. On motion, duly
made and seconded, this Statement was examined, verified and approved.
Statement of Expenses incurred in the maintenance of the Jail for the month of July, 1957, was
presented along with Summary Statement of Prisoner Days. On motion,duly made and seconded, this State-
ment was examined, verified and approved..
Report on inspection of the County Jail was received from the Department of Welfare and Insti-
tutions and on motion of Er. Garnett, seconded by Mr. Sutherland, was ordered filed.
Reports of the Department of Public Welfare for the month of July, 1957, were presented in
accordance w_tn Sections 63-67.1 and 63-67.2 of the Code of Virginia.
Claim of the University of Virginia Hospital in the amount of $1,979.60, of which one-half is
to be reimbursed by the State, was received and on motion of Mr. Garnett, seoonded by Mr. Smith~ was
unanimously approved for payment.
Report of the County Executive for the mont~ of J~ty, 1957, was presented, approved, and
ordered filed.
On motion of Mr. Garnett, seconded by Mr. Thraves, rules with regard to second readings were
suspended, and the following resolution unanimously adopted:
BE IT RESOLVE~ by the Board oF County Supervisors of Albemarle County~
Virginia, that $74,267.45 be and is hereby appropriated for operating expenses
of the School Board for the month of September, 1957.
On motion of Nr. Smith, seconded by Mr. Sutne_land, rules with regard to second readings were
suspended, and the following resolution unanimously adopted~
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $~,906.90 be reappropriated from General F~md Surolus to cover the
cost of equipment purchased for the Department of Finance during the year ended
June 30, 1957, for which bill was not received until after July l, 1957.
On motion of Mr. Garnett, seconded by Nr. Smith, rules with regard to second readings were
suspended, and the f6llowing resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, ~hat $25,000.00 be and is hereby reapproPriated from School F~md
Surplus to cover cost of repairs to schools, said funds having been appropriated
in the 1966-57 budget and not expended.
On motion of Mr. Sutherland, seconded by Mr. Garnett, rules with regard to second~readings
were suspended, and the following resolution unanimously adopted:
BE iT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia., that $2~591'.22 be and is hereby reappropriated from General F~m_d Sur-
plus to cover the cost of painting the exterior of the County Office Building
and Court House, said funds having been appropriated in the 1956-57 budget and
not expended.
On motion of Mr. Thraves, seconded by Mr. Sutherland, the County Executive was authorized to
~ 311.92 said s=n to be charged against the School Construction Bond F~nd~
pay bonds in the amount of ~8, ~
Communication was received from the Board of Supervisors of Augusta County regarding a fox
trapping program and was ordered filed,
On motion of Nr. Smith, seconded by~r. Sutherland, rules with regard to second readings were
suspended and the following resolution unanimously adopted:
BE IT REZOPYED by the Board of County Supervisors of Albemarle County~
Virginia, that ~i7,800.00 be and is hereby appropriated for Operation of Dmmp #1,
as follows:
l~aintenance and operation .... $5,000.00
Salary ..............
Social Security .........
Tools ..............
Heat
~iscei!aneous .........
1~66o.oo
~o.oo
!00.00
!00.00
I00.00
~?~oo. oo
On motion of Mr. Thraves, seconded by Mr. Harris, rules with regard to second readings were
suspended and the following resolution unanimously adopted:
BE IT RESOLVKD by the Board of County Supervisors of Albemarle County,
Virginia, that ~2,040.33 be and is hereby reappropriated for completion of Dump
#1, said funds having been appropriated in the 1956-57 budget and not expended
until after J~me 30, 1957.
The County Executive presented bids on the construction of a cinder block shed and pit pri~y
at dump #1 as follows:
W. E. & J. F. Bishop ......
Ivy Construction Corporation . . 920.00
H. L. Settle .......... 565.00
On motion of Mr. Thraves, seconded by Nr. Sutherland~ and unanimously carried, the bid of H. E. Settle
in the s~ount of ~5~5.00 was accepted, rules with regard to second readings were suspended, and the
following resolution adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle Co~mty,
Virginia, that ~565.00 be and is hereby appropriated for the construction of a
cinderblock shed and pit privy at Dump #1.
The proposed Subdivision Ordinance was discussed, and on motion of Mr. Harris, seconded by Mr.
Sutherland, and ~animously carried, this matter w~s taken under advisement for further study.
Claim against the Dog Tax Fund was received from Victoria E. ~ays for four chickens killed by
dogs. On motion of Er. Harris, seconded by Mr. Smith, Mrs. Nays was allowed ~l. O0 for each of these
chickens.
Claim against the Dog Tax Fund was received from J. D. Johnson for onem-'ewe killed by dogs.
On motion of Mr. Sutherland, seconded by Mr. Harris, Mr. Johnson was allowed $17.00 for this ewe.
Claim against the Dog Tax Fund was recieved from E~rslie Farm for one lamb killed by dogs.
On motion of Nr. Sutherland, seconded by Mr. Garnett, this c~im was denied due to the fact that the
G~me Warden did not view the carcass of this lamb.
Claim against the Dog Tax Fund was received from Mr. H. C. Chase for one ewe k~lled by dogs.
On motion of ~r. Harris, seconded by Mr. Sutherland, Mr. Chase was allowed $22.50 for this ewe.
With regard to the appointment of a Sheriff's Committee~ Mr. Williams advised that this com-
mittee was appointed in February, 1952, at the request of the Sheriff due to the fact that-the Sheriff
was not always able to attend Board meetings and wished to have a co~itte$ to represent him. This
matter was discussed and no action taken.
Communication was received from Dr. S. D. Sturkie, Joint Health Director, calling attention
to the desirability of giving County employees influenze vaccine and stating that such vaccine would be
available in September. The County Executive recommended that the Board appropriated~50. O0 to cover
the cost of vaccine for all county employees with the exception of the Depart~ment of Education. On
motion of ~r. Harris, seconded by ~r. Sutherland~ rules with regard to second readings were suspended
and the following resolution unanimously adopted:
BE IT RESOLVED by the Board Of County Supervisors of Albemarle County,
Virginia~ that $50,00 be and is hereby appropriated to cover the cost of influ-
enze vaccine for County employees.
Report on audit of accounts of the Clerk's Office for the calendar year 1956 was received from
the Auditor of Public Acco~uts, and on motion of Mr. Harris, seconded by Nr. Sutherland, and unanimously
carried, was ordered filed.
~. ~. E. ~¢£undy, appearing with Mr. J. J. Edwards, advised that a meeting had been held with
representatives of the Virginia'.~Telephone and Telephone Company with regard to service in the Burnley
area, and stated further that he did not feel the maeting had been satisfactory insofar us the Farmers
~utual Telephone Company was concerned. He requested aid from the Board of Supervisors in drafting a
resolution to be ~resented to the State Corporztion Commission on behalf of his Company. After consider-
able discussion of this matter, Mr. Nundy and Nr. Edwards were advised to have a meeting of the Farmers
~utual Company in an effort to elect a Board of Directors etc. in order to provide a ~nited front after
~ich this Board would be willing to help in any way possible.
The matter with respect to the contract on the Broad Ax Dump which was presented earlier in the
meeting was again considered. During the discussion it was brought out that time was of great essence
insofar as completion of this project was concerned and it appeared to be the sense of the Board that a
committee should be appointed to consider the terms of the contract. ~On motion, duly made and seconded,
the Chairman was authorized to appoint a committee with authority to act in this instance. The Chairman
appointed Nr. Edward L. Smith, Mr. Robert Thraves, ~r. ~. Y. Sutherland, Jr., the Commonwealth's Attorney
and the County Executive as members of this committee.
Claims against the County amounting to $94,397~39 were presented~ examined~ and allowed~ and
certified to the Director of Finance for payment and charged against the following funds:
General Fund
School Fund
Dog Tax F~d
Crozet Fire District Fund
Crozet Sanitary District Fund
Joint Health Fund
Central Fire District Fund
Conmaonwealth of Va. Current Credit Account
On motion, the meeting adjourned.
Total
45,Z~6.15
33,321.57
91&o69
65~18
454~99
5,175o77
18.79
90Q0.25
94~397.39
Chairman