1957-10-16 It is further understood and 'agreed that in the event one or more property
owners refuse to execute a deed covering land required from their properties for
right of way purposes that the Commonwealth of Virginia, Department of Highways,
will institute and conclude condemnation proceedings and that all costs are to be
paid from Secondary funds allocated or to 'be allocated to Albemarle County.
On motion, the meeting adjourned.
Chairman
A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held
at the Office Building of said ~County on the 16th day of October, 1957o
Present: Messrs. John W. WiIliams, Edgar N. Garnett, H. Ashby Harris, Edward L. Smith, M. Y.
Sutherland, Jr. and .Robert Thraves.
Absent: None.
Officers present: County Executive.
The meeting opened with the Lord's Prayer led by Mr. M. M. Pence.
¥~nutes of the meetings of September 15 and September 25, 1957, were read and approved.
Communication was received from the Department of Highways advising that as requested by this
Board in resolution of September 18, 1957, River Road, beginning at Route 7%8 and extending in a nor-
therly direction for 585 feet, was accepted into the State Secondary System, effective October %, 1957.
The Board was advised that Brandywin~ Drive in Rutledge Subdivision had-now been brought up to
State standards and was ready for acceptance into the Secondary System. On motion of Mr. Harris,
seconded by Mr. Thraves, the following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the Virginia Department of Highways be and is hereby' requested to
take into the Secondary System Brandywine Drive in Rutledge Subdivision from the
intersection of Route 7%3 to the intersection with King Mountain Road, said
Brandywine Drive having been brought up to standards of the State Highway De-
partment.
BE IT FURTHE~ RESOLVED that the Virginia Department of Highways be and
is hereby guaranteed a 50 foot unobstructed right of way along this requested
addition.
The revised policy prefacing recommendation for the acceptance of sub-division roads into the
State Secondary System was again brought before the Board and on motion of ¥~. Sutherland, seconded by
Mr. Harris, was unanimously adopted as follows:
POLICY PRE~ACING RECOMMENDATION FOR THE ACCEPTANCE OF SUB-DIVISION ROADS INTO THE
STATE SECONDARY SYSTEM
All sub-dividers upon approval of their plat and plans by the Elbemarle
County Planning Com~ssion and the Planning Commission of the City of Charlottes-
ville shall be required to present such plat and plans to the County Board of
Supervisors of Albemarle County for its signature before the same can be recorded.
No recommendation for the acceptance of the dedication of any road or
street for maintenance into the secondary system wiS1 be approved until the fol-
.!lowing conditi, ons and provisions have been fulfilled.
i~) All streets in new subdivisions must be constructed to conform
in general to standards for streets as established by the State
Highway Commissioner, namely:
(a) Right-of-Way width shall not be less than 50 feet.
(b) Roadway shall be graded to a minimum width of 28 feet
exclusive of side ditches to standards approved by the
Resident Engineer of the State Highway Department.
(c) Drainage facilities approved by the State Highway Department
shall be provided.
(d) Basefor pavement shall be at least 20 feet in width and com-
pacted 5 inches in depth and be of stone, gravel or other
satisfactory stabilizing material approved by the State High-
way Department.
(~) Pavement width shall be a minimum of 20 feet with a bitumi-
nous surfac~ treatment prime and seal or its equivalent.
(2)
All road work including drainage Eust be done under the supervision
of a competent and experienced man or engineering firm who is famil-
iar with the proper soils to be used, proper method of compaction,
stabilization and drainage.
(3)
The sub-divider must provide continuous inspection by a person who
knows proper construction methods in accordance ~th the specifi-
cations of the Virginia Department of Highways.
All street drainmge, whether by surface gutter ditches, or under-
ground drains, or both, must be carried to the most feasible point
of natural drainage, and must be of sufficient size to contain the
maximum flow in accordance with the calculated drainage ~rea.
(5) The sub-divider must provide for the recorded easements for proper
location of drainage. In the event the subdivision is located in
such manner as to provide drainage for adjoining or surrounding
land, the same shall be required.
(6)
Ail culverts shall be of size and.material to conform to standards
of the State Highway Department, using length on same as required
in State construction.
(?)
No roads for maintenance will be considered until 50% of the frontage
on both sides of the road of planned development is mainly occupied
by dwellings or dwellings and buildings in use for business purposes,
with proper entrance to each building. The construction of entrances,
proper drainage and gra~e to the individual lots shall be the respon-
sibility of the developer.
(8) As a general policy, all roads must be graded to the proper grade
and stabilized sufficiently to carry all hauling over same, with
base and oil surfact to be constructed after all utilities are in
place. Each sub-divider upon presenting his plat to the Board will
be required to set forth plans in writing for development of said
subdivision and the above general policy will apply, and additional
special provisions will be established to take care of peculiar
features of the development.
(9) Once the plat has been recorded or the street has been graded and
compacted according to the foregoing standards, all grading and ex-
cavating dirt in connection with construction or landscaping on the
individual lots and any other debris must be contained on the indi-
vidual lots in such manner as not ~o. be washed or otherwise carried
into the street right-of-way including surface gutter drains or
ditches or such underground drains as may have been installed for
the purpose, including Culverts.
(lO)
Additions to the Secondary System of subdivision streets are per-
~issable throughout the year, but as the State maintenance fund is
only allocated as of July 1st of each year, the sub-divider will be
required to deposit with the Board of Supervisors sufficient money
for maintenance until June 30th of the following fiscal year. This
amount to be at the rate of $500.00 per mile prorated as to the
length of time, with no refund.
(11) When this subdivision or a section thereof is made to conform to
the above standards and all work is completed whereby the roads
and drainage becomes purely ~ ~aln%enance propoisition, and further
provided that it can be justified as a public service, it will be
recommended to the State Highway Department that the same be ac-
cepted into its system.
Dr. Ruday, developer of Holly Field Subdivision, appeared and advised that the 50% completion
requirement ~ad been met on Holly Drive and requested inclusion of said road into the Secondary System.
Dr. Ruday was advised that this road would have to be inspected by the Highway Department before this
Board could recommend same for acceptance and that action on this request would be taken aft~h~the
Highway Department made said inspection.
Mrs. Carter appeared and requested acceptance into the Secondary System of Kenwood Road and
Carter Lane in Carterton Subdivision. She advised that these roads had been brought up to State speci-
fications. On motion, duly made and seconded, the following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the State Department of Highways be and is hereby requested to
accept into the State Secondary System Kenwood Lane from its present termina-
tion in Rutledge Subdivision to Cmrter Lane and Carter Lane from Kenwood Lane
BE IT FURTHER RESOLVED that the State Department of Highways be and is
hereby guaranteed a 50 foot unobstructed right of way along this requested addition.
BE IT FURTHER RESOLVED that the portion of Galloway Drive which lies
within said Subdivision is not made a part of the above recommendation at this
time and is subject to later approval of the State Resident Engineer before recom-
mendation for acceptance into the Secondary System.
Mr. Robert Musselman, Auditor, appeared and presented list of checks over two years old and
recommended that the same be cancelled and returned for fund surpluses. On motion of Mr. Harris, secon~
d~d By ~ Smith, the following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the following checks be cancelled, the respective banks so notified,
and the amounts be returned to fund surplus as indicated:
CITIZENS BANK AND TRUST COMPANY - BOARD OF PUBLIC WELFARE:
Date of Ck. Ck. No. Payee Fd. Surplus
7-1-54 1225 Anna Tate General Fd.
7-1-54 1265 James T. White General Fd.
CITIZENS BANK AND TRUST COMPANY - REVOLVING FUND:
10-20-54 13990 Horace Garth General Fd.
10-26-54 14014 Howard Y. Haffner General Fd.
1-27-55 14144 Marion Russell General Fd.
3-7-55 14218 Martha Bailey general Fd.
3-17-55 14232 Elizabeth C&peland Simms General Fd.
6-17-55 14351 A.S. Clements General Fd.
~EOPLES NATIONAL BANK - REGULAR ACCOUNT:
Amount
$ 19.00
,,19.oo
$ 38.oo
2.90
1.36
0.25
0.27
0.51
3.96
9.25
8-18-54 8259 Jesse W. Dillon, Tr.of Va. General Fund 2.50
11-17-54 8808 C.E. Dell General Fund 7.50
12-15-54 9049 S.W. Barnes DSg Tax Fund 128.00
4-20-55 145 Arcet Equipment Co. School Fund 13.08
5-17-55 314 Audrey C. Allen. General Fund lO. OO
5-17-55 315 Susan J. Allen General Fund 5.00
$166.08
Miss Lump-Blake of the VP~ Extension Service appeared and introduced Mrs. Margaret Doboy,
Assistant Home Demonstration Agent who replaced Mrs. Phyllis Montague. Miss Blake also advised that
she had reeeived let~$r of resignationfromMrs. Ruth Burruss Huff as Home Demonstration Agent, effec-
tive November 30, 1957, and letter of resignation addressed to this Board was also presented. Miss
Blake expressed her regret at losing Mrs. Huff and recommended the appointment of M~ss Carolyn Alsop
whom she stated was well qualified for the position. On motion of ~. Garnett, seconded byMr. Smith,
the following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the resignation of Mrs. Huff as County Home DemOnstration Agent
be accept~dwith deep regrets, and
BE IT FURTHER RESOLVED that this Board express to Mrs. Huff its deep
and sincere appreciation for her years of valuable service devoted to Albemarle
County as Home Demonstration Agent, a tenure which coverAd a period of thirty-
eight years, and
BE iT FURTHER RESOLVED, that i~ is the considered opinion of this
Board that the sincere andunstinted devotion to duty byMrs. Huff has enriched
the lives of all of the citizens of Albemarle County and that her association
and wise guidance will be keenly felt, and
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to
~Mrs. Huff.
On motion of Mr. Thraves,seconded by Mr. Garnett, the recommendation of Miss Blake as to the
appointment of Miss OarolynAlsop as Home Demonstration Agent was approved.
Mr. Charlie Rea appeared before the Board and advised that he was now before the Court for the
operation of an automobile graveyard without a permit and license for such. Mr. Rea advised that he did
to Mr. Rea and he was advised that he was classified as an operator of such under the terms of the Ordi-
nance. After considerable discussion with Mr. Rea regarding his status in this instance, Mr. Rea ~de
application to the Board for permit to operate an automobile graveyard at his place of business on Route
2~0 at Crozet, Virgi nia. The Chairman appointed a committee consisting of Mr. Garnett and Mr. Smith to
inspect the location of Mr. Rea ts property, said committee to report back at the next meeting of the Board.
Mr. Williams pointed out that the Sheriff's office seems to be getting to be a collection
agency on installment accounts for local business establishments which resulted in a limited amount of
time available for criminal work by that office. He expressed his concern over this matter and asked
that this matter be put on the agenda for requested l~gislation.
The Director of Finance submitted statement of expenses of .the Department of Finance for the
month of September, 1957, of which one-half is to be borne by the State. On motion, duly made and
seconded, this Statement was examined, verified and approved.
The Director of Finance submitted Statement of Expenses of the Sheriff's Office for the month
of September, 1957, of which two-thirds is to be borne by the State. On motion, duly made and seconded,
this Statement was examined, verified and approved.
The Director of Finance submitted Statement of Expenses of the ~ffice of Commonwealth's ~ttor-
ney for the month of September, 1957, of which one-half is to be borne by the Stmte. On motion, duly
made and seconded, this Statement was exanLine&~ verified and approved.
Statement of Expenses incurred in the maintenance of the Jail for the month of September, 1957
was presemted along with Summary Statement of Prisoner Days. On motion, duly made and seconded, these
Statements were examined, verified and approved.
Reports of the Department of Public Welfare for the month of September, 1957, were presented
in accordance with Sections 63-67.1 and 65-67.2 of the Code of Virginia.
Claim of the University of Virginia Hospital in the amount of $1,638.&0 of which one-half is
to be reimbursed by the State, was received and on motion of Mr. Garnett, seconded by Mr'. Smith, was
approved for payment.
Report of the County Executive for the month of September, 1957, was presented, approved and
ordered filed.
On motion of Mr. Harris, seconded by Mr. Sutherland, rules with r~gard~ to second readings were
suspended, and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $7~,267.48 be and is hereby appropriated for operating expenses of
the School Board for the month of November, 1957.
The County Executive advised that it had been necessary to purchase an additional desk and
secretary's chair for his office and requested an ap~ppriation to co~er same and resolution %~ %h~
Compensation Board. On motion of M~. Sutherland, seconded by Mr. Harris, rules with regard to second
readings were suspended, and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of Cou~ty Supervisors of Albemarle County,
Virginia, that $21%.56 be and is hereby appropriated to cover the cost of a secre-
tarial desk and chair for the Department of Finance, and
BE IT FURTHER RESOLVED that the State Compensation Board be and is hereby
re~Mested to participate in its ~roportionate share of the cost of the above
mentioned desk and chair.
The County Executive advised that certain repairs and the purchase of a stove were necessary
for the voting place in the Owensville Precinct and presented an estimate of Mr. Luther Morris in the
amount of $100.00 for the needed re~airs and $10.00 for the stove. On motion of Mr. Harris, seconded by
Mr. Thraves, rules with regard to second readings were suspended, and the following resolution was
unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $110.O0 be and is hereby appropriated for repairs and purchase of
stove for the Voting place in the Ownesville Precinct of Ivy ~gisterial District.
Communication was received from ¥2. J. T. Henley, Chairman of the School Board, extending
invitation to the Board members to attend the schools in their respective districts on November 14,
and to the Board, the County Executive and the Commonwealth's Attorney, to attend a luncheon on that
date at Albemarle High School served by the Home Economics girls of that -school.
Claim against the Dog Tax Fund was received from Mr. G. T. Via for three ewes killed by dogs.
On motion, made by~Mro Sutherland,. Seconded by M~ JThraves, this claim was denied due th the fact that
too much time had elapsed before the Game Warden was called to view the carcasses and consequently could
not establish the fact that the damage was caused by dogs.
Claim against the Dog Tax Fund was received from ~ir. J. T. ~Via for two ewes killed by dogs°
On motion of Mr. Thraves, seconded by Mr. Garnett, this c~aim was denied on the same basis as above.
Claim against the Dog Tax Fund was received from Mr. J. T. Via for one ewe killed by dogs.
On motion of Mr. Thraves, seconded by Mr. Sutherland, Mr. via was allowed $15.O0 for this ewe.
Claim against the Dog Tax Fund was received from Mr. W. F. Via for one ewe killed by dogs.
On motion of Mr. Harris., seconded by Mr° Garnett, Mr. Via was allowed $15.O0 for this ewe.
Claim against the Dog Tax Fund was received from Mr. W. J. Pace for two ewes and five lambs
killed by dogs° On motion of Mr. Harris, seconded by Mr. Sutherland~ Mr, Pace was allowed $20°00 for
each of the ewes and $25.00 for each of the lambs.
On motion by Mr. Thraves, seconded by Mr. Sutherland, the budgets for the expenses for the
calendar year 1958 for the Office of the Director of Finance and the Office of the Clerk of the Court
were approved as submitted.
Claims against the County amounting to $148,433.27 were present~d, examined and allowed, and
certified to the Director of Finance for payment and charged against the following funds:
General Fund
School Fund
Dog Tax Fund
Crozet Fire District Fund
Crozet Sanitary District Fund
Joint Health Fund
Comm. of Va. Current Credit Account
Total
On motion, the meeting adjourned.
$ 38,134.36
91,147.05 613.35
188.22
5~337.21
$148,433.27
Chairman